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3/5/2015 1 KKKH4194- Synopsis.docx Jadual_Kuliah_KH4194.docx Lecture 1 5th Feb 2015 Lecturer: Ir Ishak Arshad KKKH 4194 PROJECT MANAGEMENT (CONSTRUCTION)
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  • 3/5/2015 1

    KKKH4194- Synopsis.docx

    Jadual_Kuliah_KH4194.docx

    Lecture 1 5th Feb 2015

    Lecturer: Ir Ishak Arshad

    KKKH 4194

    PROJECT MANAGEMENT

    (CONSTRUCTION)

  • 3/5/2015 2

    Project Management

    Related Courses:

    1.KH3264-Pengurusan Kejuruteraan Awam

    (Project-feasibility studies, costing, tender, doc contract & contract administration, construction & maintenance)

    2.KF4134-Pengurusan Kejuruteraan (business+ management + engineering)

  • 3/5/2015 3

    Project Management LIST OF TOPICS

    1. Project , Project Management and Project Management for Construction - Civil Engineering Projects Planning for construction

    2. Construction Machineries

    3. Earthwork planning calculation of earthwork quantities- mass diagram

    4. Equipment and machineries for earthwork machine & power

    5. Monitoring and Control of construction project- aspect time, quality and project cost; safety and health in construction sites

    6. Project cost, scheduling project cost , unit costing, estimating, financial management, budgeting,

    7. Scheduling techniques in project management

    8. Introduction to Microsoft Project

    8-12- Critical Path Method (CPM)

    13- Workshop on Microsoft Project

  • 3/5/2015 4

    Lecture 1: Project Management Concept:

    Management

    Project and Project Management

    Project Management Function

    The difference between Project Management

    and General Management

    Project Triple Constraint ( cost, time, scope +

    quality & risk)

    Project Management Office & Project

    Manager

  • 3/5/2015 5

    Management ( Lecture 2 KH3164 by Puan Noraini)

    What is Management ?

    A process designed to achieve an organizational

    goals ? effectively and efficiently through planning,

    organizing, leading and controlling people and

    other organizational resources ? .

    Management define, measure & manage - If you want to manage something, you must define it

    (unit of measurement eg time, money etc) and be able to

    measure it and then to manage it .

  • 3/5/2015 6

    Management Management is a process comprising several activities and tasks

    to be undertaken or accomplished: planning, organizing,

    directing/leading and controlling

    Employees

    Financial

    Products

    Location

    Information

    Resources

    Management

    Planning

    Organizing

    Leading

    Controlling

    Achievement of

    Goals &

    Objectives

  • 7-7

    Management

    Management functions:

    Planning

    Organizing

    Staffing

    Leading/directing

    Controlling

    What is a Manager ? ( Manager/Executive/Supervisor)

    A person working for an organization who practices management, makes

    decisions, solve problems, and is responsible for the work of at lease one

    other individual reporting to him

    As a manager you have to practice all the above 5 management functions.

  • 7-8

    Management

    Management functions:

    Planning - formulation of a course of actions ? to guide to

    completion

    Organizing arrangement of resources in a systematic

    manner to fit the project plan

    Staffing selection of individuals who have the expertise

    to produced the work

    Leading/directing guidance of the work required to

    complete the project

    Controlling establishment of a system to measure, report

    and forecast deviations in the project scope, budget, and

    schedule

  • 7-9

    Management

    Four Management Skills:

    Communication verbal non verbal

    Leadership

    Interpersonal skills listening problem solving

    negotiation stress management

    Meeting skills

    A Project Manager must have the above skills !

  • 3/5/2015 10

    Project

    is a temporary endeavour (activity) undertaken to create a unique product, service or result (PMI)

    consists of a series of tasks (or activities)

    A project is temporary-means the project has a definite starting and definite end one time effort

    A project is unique - means the project involves something that has not been done previously - might or might not include repetitive activities

    A project is one time eg design a bridge, construct a building.

    For example constructing a school using standard plans might seems repetitive ?

    unique due to something that has not been done previously eg a unique location - might use different foundation design - different project teams diff cost !

  • 3/5/2015 11

    Project

    The project has reached its end when

    The goals & objectives of the project have been achieved

    All the deliverables have been completed

    There is no longer a need for the project

    It becomes evident that the project objectives will not or cannot be achieved need to stop/terminate the project

    The project has been terminated by the client

  • 3/5/2015 12

    Project

    Project = consists of a series of tasks (or activities) that have the following characteristics:

    Specific starting dates and completion dates

    Well defined objectives

    Specified products or results

    Involving cost, time schedules, and resources (personnel/labor, equipment & materials)

    A project eg physical project -constructing a house, manufacturing products non physical project ( eg organizing annual dinner) etc

  • 3/5/2015 13

    Project

    Characteristics of Projects:

    1. Well defined objectives

    2. Has a starting and end

    3. 4 Ms- manpower, money, material, management

    4. Sponsored

    5. Non-routine

    6. Uncertain

    7. Multi-disciplined

    8. Trade-off

  • 3/5/2015 14

    Project

    A project consists of 3 components: Scope

    Budget

    Schedule

    Scope- the work to be accomplished eg quantity and quality of work

    Budget costs, measured in MR/$ and/or labour-hour of work eg RM man month/man hr

    Schedule the logical sequencing and timing of the work to be performed

    + Quality of a project must meet the owners/clients/ stakeholders satisfaction

    Pro Life Cycle.xls

  • 3/5/2015 15

    Project Management

    Definions:

    1) is the art of managing/ coordinating and directing human, material resources and equipment (inclusive machineries) throughout the life a project by using modern management techniques to achieve predetermined objectives (time, cost, scope with quality)

    2) is the overall planning, controlling, and coordinating of a project from inception until completion targeted at meeting clients requirement and ensuring completion on time, within cost and required quality standard (Chartered Institute of Builders, CIOB)

    3) Is the application of knowledge, skills, tools and techniques to project activities in order to meet or exceedstakeholders needs and expectation (PMI)

  • 3/5/2015 16

    Project Management Functions

    DESIGN

    FUNCTIONS:

    Architects

    Engineers

    Town Planners

    : Consultants

    PRODUCT FUNCTIONS:

    Main Contractors

    Sub-contractors

    Suppliers

    Developer/

    Owner/Client

    PROJECT

    MANAGEMENT

    FUNCTIONS:

    Project Manager/

    Project Coordinator

    ECONOMICS

    FUNCTIONS:

    Quantity

    Surveyor

  • 3/5/2015 17

    Project Management

    What is Project Tripple Constraints ?

    A constrain is any restriction or limitation that will affect the performance of a project.

    On any project, there are many factors and constraints that must be managed by the project managers. Of all of these the triple constraints are the ones they always have to deal with.

    The tripple constrains =Time, Scope and Cost and can be expanded to include two additional components: quality and risk

  • 3/5/2015 18

    Scope

    Quality Quality

    Quality Cost (Budget) Time (Schedule)

    Quality is an integral part of Scope, Cost and Time (triple constraints) and Risk

    PROJECT

    MANAGEMENT

  • 3/5/2015 19

    Project Management

    Questions always asked:

    Is the project early/on time/delay ?

    Is the project under /within/above budget ?

    Does the project meet the agreed plans and specifications ?

    Does the project achieve the specified quality ?

  • 3/5/2015 20

    Project Management(PM)

    PM is accomplished through the appropriate application comprising 5 process groups. These are:

    1. Initiating

    2. Planning

    3. Executing

    4. Monitoring and Controlling

    5. Closing

  • 3/5/2015 21

    Project Management (PM)

    Managing a project includes:

    Identifying requirements

    Addressing needs, concerns and expectation of the stakeholders

    Balancing the project constraints including:

    Scope*

    Schedule (time)*

    Budget (cost)*

    Resources

    Quality

    Risk * triple constraints

  • 3/5/2015 22

    Project Management Office (PMO)

    Project Management Office is an organization body or entity (Dept) assigned to the centralised and coordinated management of projects under its domain.

    Example - JKR is PMO for Gov projects, JPP is PMO for UKM

    PMO has the authority to:

    act as an integral stakeholder & decision maker during the beginning of the project

    make recommendation to terminate or take required action related to projects

    make sure the projects meet all their objectives

    select, manage and deploy project resources

  • 3/5/2015 23

    Project Management Office (PMO)

    Primary function of PMO:

    Managing resources eg budget

    Identifying & developing PM methodology, best practice, standards, policies, procedures & std documents

    Coaching, training and oversight

    Monitoring compliance with PM std, policies, procedures & project audits

    Coordinating communication across projects

  • 3/5/2015 24

    Stakeholders

    People who have stake or interest

    Parties involve :

    Owners, sponsors, financers, partners, contractors, suppliers, consultants, insurers, government, customers, users

  • 3/5/2015 25

    Project Manager (PrM)

    PrM is the person assigned by the organisation to lead a project team to ensure the project achieve the objectives.

    Project Managers have diff functions/duties

    Government Dept from planning to construction

    Clients (Consultants) fr planning to construction

    Developers fr initiation to construction

    Contractors (conventional) construction

    Contractors ( D& B) design & construction

    Pr M is reporting to Functional Manager/Project Directors depending on the organisational structure

  • 3/5/2015 26

    Project Manager (PrM)

    PrM is the person assigned by the organisation to lead a project team to ensure the project achieve the objectives.

    Project Managers have different functions/duties

    The PrM must possess the following characteristics:

    Knowledge must know abt project management

    Performance must be able to do or accomplish his project management knowledge to make sure project performance.

    Personal how he behaves when performing the project activities his attitude, personality, leadership (to guide the project team) etc

  • 3/5/2015 27

    Project Manager (PrM)

    Differences between the role of PrM with PMO:

    PrM focuses on the specified project obj- PMO manages for many projects

    PrM controls the assigned project resources PMO manages all

    PrM manages the constraints (S,S & C, + Q) of the individual projects PMO manages the methodology, std, overall constraints/ risks/opportunity of all projects

  • 3/5/2015 28

    Project Life Cycle - Pro Life Cycle.xls

    Main Activities of the Project Implementation- 7 stages:

    A) Inception *

    B) Feasibility Studies*

    C) Design **

    D) Tendering or Procurement**

    E) Construction ***

    F) Handing Over & Maintenance***

    G) Close Up****

    (*Initiating **Planning ***Executing ***Monitoring and Controlling ****Closing)

  • 3/5/2015 29

    Parties Involvement in Projects

    (Project Teams)

    1. Clients/Developers

    2. Consultants

    3. Contractors

    4. Authorities

    5. Financers

    Their contractual relationship and

    inter-relationship

    Parties in Project.xls

  • 3/5/2015 30

    Parties Involvement in Projects

    1. Client/Owner/Developer:

    Who own a project

    Can be a Developer, Government Agencies, Companies

    The party who start a project & want the project to be implemented

    Client - started with ideas (project brief) have money or able to get loans have lands for project sites

    Engage consultant

    Technical Dept to handle project planning & Implementation ( Federal Gov projects - JKR)

  • 3/5/2015 31

    Parties Involvement in Projects 2. Consultants:

    Owner appoint consultants :

    - for Gov Dept - thru Tender Boards (1- base on profiles-

    staffing & experiences, 2- base on project proposals) &

    Approval by Ministry of Finance using Standard Scale of Fees for relevant professional (Planners, Architects,

    Engineers& Quantity Surveyors). Consultants must register

    with relevant Boards & Ministry of Finance.

    - for Companies/Developer direct appointment of consultants base on experiences or by project proposals &

    fees negotiation (usually lower than Gov Dept)

    Letter of Appointment by the Clients

    Started with Planners plan overall projects Master Plan - input from Architects, Engineers, QS- planning approval from

    Local Authorities & States

    EIA Report & approval

  • 3/5/2015 32

    Parties Involvement in Projects

    2. Consultants: - continue.

    After Planning approval Architect lead a team of Consultants (for building projects) Civil Eng Projects C&S Engineers as a team leader.

    For Building Projects- using Conventional Method:

    Project brief by Architect - detail space requirements discussion with owner

    Land surveying - contour plans

    Architect propose designs detail plans

    Design & plan by Civil & Structural Engineer

    Design & plan by Mechanical & Electrical Engineer

    Plan approval by Local Authorities & Relevant Depts

    Costing & Tender Documents by QS & M&E

    Tender & appoinment of contractors & subcontractors

    Project Consultants duties planning & managing the projects from planning to completion with clients objectives (Scope of work & quality, time and cost)

  • 3/5/2015 33

    Parties Involvement in Projects

    3. Contractors:

    Appointment of contractors

    a) open tenders, selective tenders & direct negotiations for

    conventional methods (plans prepare by consultants appointed by

    clients)

    b) design & build tender contractor prepare & submit plan proposal - contractor appoint consultants

    Companies must register with CIDB ( Grade G7-1) , PKK (class A to F, l,II & III). Projects to tender must be according to grade & class

    entitlement

    Letter of award Contract Documents & plans Construction Progress Payment subcontractors for speacialist works

    Appointment of Project Managers Contractors Reprentative at a project site

    Duties of contractors completion of projects according to scope of work & quality of the projects, within the time & contract price.

  • 3/5/2015 34

    Project Management To owners/Consultants for Conventional Method:

    Stages of Projects Implementation & Project Management:

    Planning Designing Tendering (project procurement) Construction

    To Constructors/Contractors PM starts: 1) Conventional Method:

    Estimating tendering {Correct estimate- ability to win a tender}

    Construction (once a project is awarded) perform the task (to fulfill the specified scopes) at a profit (+ on time & quality)

    2) For Design and Build Method (or Turnkey Project)

    Concept Design proposal (in house professional or by appointed consultants) - estimating tendering

    Detail design

    Construction

  • 3/5/2015 35

    Roles of Parties (consultants) in

    Project Implementation

    A good team is able to deliver a good team performance thro:

    1. Define work & team structure

    2. Good communication & control

    3. Team leadership Architect as a leader !

    4. Team attitudes and values

  • 3/5/2015 36

    Roles of Parties (consultants or

    main contractors in D&B) in Project

    Implementation

    1. Define work & team structure:

    Team members participate in project definition

    Doing work plan

    Sharing information

    Respect & sharing expertise

  • 3/5/2015 37

    Roles of Parties in Project

    Implementation

    2. Good communication & control

    Team members are able to seek and process information with clear purpose and direction

    Good communication in written or oral

    Good control

  • 3/5/2015 38

    Roles of Parties in Project

    Implementation

    3. Team leadership

    team leader with clear goals & direction to guide team members

    4. Team attitudes and values

    Teams members are highly committed to achieve the clients goals & objectives and plans

    Continuous improvement of work process, efficiency & quality

  • 3/5/2015 39

    Project Life Cycle

    Most project go thro similar stages(or phases) on the path from starting to completion

    Pro Life Cycle.xls

    1.Starting the project initiating

    2.Organizing and preparing planning/designing/ procurement

    3.Carrying out the project work executing/ constructing

    4.Closing the project completing and handing over the project

    Refer pg 16 PMBOK PMI

  • 3/5/2015 40

    Project Implementation

    Stages of Projects Implementation:

    1. Planning feasibility study master plan appointment of a planner

    2. Designing surveying appointment of consultants - architect, civil & structural engineer, electrical engineer, mechanical engineer, quantity surveyor, landskap architect , interior designer > Project Plans

    3. Procurement (Tendering) taking off, bill of quantities > tender document > tendering> closing of tender > tender report > tender board > letter of award to contractor

    4. Construction - after receiving letter of offer > physical construction > Project Completion

    5. Maintenance > defect liability period

  • 3/5/2015 41

    Roles of Parties (consultants) in

    Project Implementation

    A good team is able to deliver a good team performance thro:

    1.Define work & team structure

    2.Good communication & control

    3.Team leadership Architect as a leader !

    4.Team attitudes and values

  • 3/5/2015 42

    Construction Construction is the ultimate objective of a design

    Construction deals with the following resources:

    1. Labour (people)

    2. Equipment ( + machineries) competitive (mechanically & technologically)

    3. Materials

    In construction all the above resources need to be managed (plan, schedule and control the three above resources - with the objectives of scope of project, time & cost)

    Parties in Project.xls

  • 3/5/2015 43

    CIVIL ENGINEERING PROJECTS Infrastructures for Building Projects Roads and Highways Drainages drains, sumps, culverts Retaining Structures (excluding RC Structure) Bridges (excluding Structures)- Penang Bridge Airports (excluding Structures) -KLIA Project Railway tracks Tunnels SMART tunnel Lakes Dams Bakun Dam Water supply dams/water intake water treatment

    plant- water piping reservoir pipe reticulations Waste water- treatment plant piping manholes

  • 3/5/2015 44

    CIVIL ENGINEERING PROJECTS

    Construction of Infrastructures for Building Projects (after a project has been awarded)

    Site visit - identifying the project site look for temporary access road, water, electrical and telephone services

    Surveying Marking for site clearings boundaries Mobilisation bringing machineries to the site Site clearing Setting out for the project Temporary works constructing access road, site

    office, workers accomodation ? , store, hoarding, signboards

  • 3/5/2015 45

    CIVIL ENGINEERING PROJECTS

    Construction of Infrastructures for Building Projects: ..continue

    Earthworks for project/building plateform and road & carparks (up to formation level

    Drainagework Excavation for substructures Sewerage Road & car parks (pavement)

    Machineries nos depending on project size: Excavators, Dozer, backhoes, rollers,

  • 3/5/2015 46

    CIVIL ENGINEERING PROJECTS

    Contractors Site Personnel for Civil Engineering Work: (Ref 2- pg 80-105) For large project:

    An agent/ a Project Manager the person in charge Sub-agents and/or Section Engineers for large projects,

    many sub-agents

    A Plant Manager or Site Coordinator A General Forman (supervisor) organise & direct work of

    skilled workers & coordinate mc

    A quantity surveyor An office manager & staff admin. work For small projects:

    An agent/a Site Manager A site engineer A General foreman An admin staff

  • 3/5/2015 47

    Planning for Construction Work

    Planning involves:

    1. Operation Plan - what is to be done and what

    sequence

    2. Scheduling when each operation is to be performed

    3. Cost Estimating what is the estimated cost for each operation/activity

    4. Resources planning what resources (manpower, equipment/machineries and materials)

    The planning must satisfy the following requirements:

    1. Contract Document plans, specifications (general and technical) and the required completion date

    2. Legal requirement

  • 3/5/2015 48

    Planning for Construction Work The planning must satisfy the following

    requirements:

    1.Contract Document plans, specifications (general and technical) and the required completion date

    2.Legal requirements (OSHA, licensing and

    environmental control) and Local Authority approval

    3.Physical and /or environmental limit of the job must be

    determined eg for off-site fabrication, material storage,

    traffic control etc

    4.Climatic Conditions can dictate when to do certain

    activities eg earthwork and excavation must not be

    done during rainy season etc

  • 3/5/2015 49

    Superitending Officer (SO)

    (Pegawai Penguasa PP)

    Head of Technical Deparment of the Client ( for JKR Project Ketua Pengarah Kerja Raya /Pengarah Bhg/Pengarah Negeri (depend on project cost) UKM Project Pengarah Jab Peng Pemb as SO)

    The most powerful man in Project Implementation all need his approval- duties of SO as listed in Condition of Contract

    Form eg JKR 203 Clause 3.1 /RIBA Form of Contract/ICE

    Form of Contract refer relevant clauses

    SO shall be responsible for the overall supervision and direction of the works

    SOs instructions refer to relevant clauses

  • 3/5/2015 50

    Projects Organisation

    1) Client - management by Client Technical Department

    2) Consultant Site Staffs

    3) Contractor Site Staffs

    Parties in Project.xls

    Consultant Site Staffs: ( Number of post and number of Staff depend on the project size)

    Project Director (Head of the team)

    Chief Resident Architect

    Chief Resident Engineer

    Resident Architect s

    Resident Engineers (Civil & Structural, Mechanical and Electrical)

    Resident Quantity Surveyors

    Clerk of Works (Architecture, C&S, M&E, QS)

    Clerks

  • 3/5/2015 51

    Projects Organisation

    Consultant Site Staffs:

    ( For Building Projects RM10mil -RM20 mil )

    1 Resident Architect (Head of The Team) = Project Manager

    1 Resident Engineers (Civil & Structural)

    1 Clerk of Works (Architecture),

    1 Clerk of Works (C&S)

    1 Clerk of Works (M&E)

  • 3/5/2015 52

    Projects Organisation

    Contractor Site Staffs:

    ( Number of post and number of Staff depend on the

    project size)

    Project Manager (Head of the team)

    Site Architects

    Site Engineers (Civil & Structural, Mechanical and Electrical)

    Site Quantity Surveyors

    Safety Officer (full time at the site)

    Supervisors (Architecture, C&S, M&E)

    Administration Staff

  • 3/5/2015 53

    Projects Organisation

    Contractor Site Staffs: ( For Building Projects RM10mil -RM20 mil )

    1 Project Manager/Site Manager Head of the team

    1 Safety Officer (Not based at the site)

    1-3 Supervisors (Architecture, C&S, M&E)

    1 Administration Staff

    Site visit to a Project Site:

    Consultants Site Staffs

    A Contractors Site Staffs

    Relationship between Client-Consultants- Contractor

    Project Implementation Documentation (Contract Doc & Plans) Site Diary Progress Report (Chart, Photographs) Project Site Meetings Technical Site Meetings Samples of Materials Approval Processes Site Control.

  • 3/5/2015 54

    Resident Engineer (RE)

    RE as the Engineers Representative on site

    Assigned by the C& S consultant to lead supervisory staff ( C&S Clerk of Works) to supervise the construction work

    The RE is given some authorities to make sure all works by the contractor are in accordance with plans & spec

    The RE with years of working experience

  • 3/5/2015 55

    Resident Engineer (RE)

    Duties of the RE:

    Agreeing details of methods of construction

    Ensuring all matls are ordered in good time

    Checking all matls & workmanship are satisfactory & as specified in drawings & spec

    Checking lines, levels, layout etc of the work to ensure conformity with the drawings

    Issuing further instructions, drawings, and clarification of detail to ensure satisfactory construction of the work

    Measuring the work done for the contractors interim claim & checking the claim before submission to the C&S Consultant

  • 3/5/2015 56

    Resident Engineer (RE)

    Duties of the RE - continue:

    Undertaking all tests required & keeping the records

    Recording work detailed progress checking the estimated final project cost

    Reviewing dayworks sheets, increase of prices

    Checking the design of the contractors temporary works for compliance with safety regulations

    Checking all Safety aspects of the sites, mc & workers

    Reporting to the C& S Consultants as required

    Supervising C&S clerk of works

    Working closely with the Contractors Agent

    Attending all meetings ( site meetings, technical meetings etc)

  • 3/5/2015 57

    Planning for Construction Work

    Planning involves:

    1. Operation Plan - what is to be done and what

    sequence

    2. Scheduling when each operation is to be performed

    3. Cost Estimating what is the estimated cost for each operation/activity

    4. Resources planning what resources (manpower, equipment/machineries and materials)

    The planning must satisfy the following requirements:

    1. Contract Document plans, specifications (general and technical) and the required completion date

    2. Legal requirement

  • 3/5/2015 58

    Planning for Construction Work The planning must satisfy the following

    requirements:

    1. Contract Document plans, specifications (general and technical) and the required completion date

    2. Legal requirements (OSHA, licensing and

    environmental control) and Local Authority approval

    3. Physical and /or environmental limit of the job must

    be determined eg for off-site fabrication, material

    storage, traffic control etc

    4. Climatic Conditions can dictate when to do certain

    activities eg earthwork and excavation must not be

    done during rainy season etc

  • 3/5/2015 59

    Planning for Construction Work Planning is a fundamental and challenging activity in the

    mment and execution of construction project

    It involves:

    choice of technology and construction method,

    definition of work task (operation),

    estimation of the required resources and duration for individual task

    Identification of any interactions among the tasks

    Other parties in the projects eg nominated subcontractors, nominated suppliers etc

  • 3/5/2015 60

    Planning for Construction Work

    Scheduling for Construction Work: to be submitted to client/consultants

    To ensure adequate planning of the work for effectively and efficiently managed

    A schedule must show all activities required to complete the work

    Organise in a logical sequence in time scale

    To ensure all activities neccy to complete the work are properly planned and coordinated

    Adjustments in the Schedule must be made as changes occur

    All Contractors staff must work according to the schedule

  • 3/5/2015 61

    Planning for Construction Work

    Scheduling for Construction Work: continue

    A good construction schedule is the best interest of all parties (client/owner, designer/consultant and

    contractor)

    Easily understood by site staff (Supervisors)

    Supervisors/Foremen at the site can develop a daily or weekly work schedule base on the Master Project

    Schedule.

    The Schedule will be used for Materials and equipment delivery date

  • 3/5/2015 62

    Planning for Construction Work A fundamental and challenging activity in the mment and

    execution of construction project

    It involves:

    choice of technology and construction method,

    definition of work task (operation),

    estimation of the required resources and duration for individual task

    Identification of any interactions among the tasks

    Other parties in the projects eg nominated subcontractors, nominated suppliers etc

  • 3/5/2015 63

    Planning for Construction Work

    Scheduling for Construction Work: to be submitted to client/consultants

    To ensure adequate planning of the work for effectively and efficiently managed

    A schedule must show all activities required to complete the work

    Organise in a logical sequence in time scale

    To ensure all activities neccy to complete the work are properly planned and coordinated

    Adjustment s in the Schedule must be made as changes occur

    All Contractors staff must work according to the schedule

  • 3/5/2015 64

    Planning for Construction Work

    Scheduling for Construction Work: continue

    A good construction schedule is the best interest of all parties (client/owner, designer/consultant and

    contractor)

    Easily understood by site staff (Supervisors)

    Supervisors/Foremen at the site can develop a daily or weekly work schedule base on the Master Project

    Schedule.

    The Schedule will be used for Materials and equipment delivery date

  • 3/5/2015 65

    Planning for Construction Work

    1) Choice of Technology and Construction

    Method

    To explore appropriate alternatives of

    technology and methods for construction eg a

    decision whether to use pumps or cranes to

    transport concrete.

    Cost and duration, reliabilities and availability of equipment/mc must be considered

  • 3/5/2015 66

    Planning for Construction Work

    2) Defining Work Tasks

    Work tasks represent the neccy framework for Scheduling of construction activities (including

    estimating required duration and resources by

    the individual work tasks)

    Construction projects can involve more than 100 or 1000 individual work tasks depending

    on size and nature of the project

  • 3/5/2015 67

    Project Success

    Project success is achieved thro integrated effort between the project leader & project team members. Project success is measured thro:

    1. Success according to the terms of contract

    2. On time performance

    3. Within budget performance

    4. Achieve clients/customers/user /sponsors satisfaction

    5. Responsiveness and flexibility to clients/customers/users requirements and changes

  • 3/5/2015 68

    Project Success continue..

    6. Managing risks and uncertainty effectively

    7. Positioning the project for future business

    8. Flexible for future needs ( eg expansion)

    9. Organizational learning to benefit future projects

  • 3/5/2015 69

    Project Failure

    Abandoned housing/commercial projects !

    Contractors absconded projects

    Reasons for project failure:

    1. Unclear & unrealistic expectations

    2. Poor user inputs and vague requirements

    3. Poor cost and schedule estimations

    4. Poor communications and communication breakdown

    5. Failure to plan

    6. Conflict of interests & hidden agendas

  • 3/5/2015 70

    Project Failure - continue

    Reasons for project failure:

    7. Hidden costs

    8. Late failure or warning signs

    9. Unstable products

    10. Personel changes

    11.Management problems

  • 3/5/2015 71

    Project Failure

    Reasons for project failure:

    1. Poor user inputs & vague requirements

    Unclear project scopes, work scope & requirements

    Plans keep changing

    Lack of resources budget, personnel

    Unable to acknowledge problems

    Unstable goals and objectives

  • 3/5/2015 72

    Project Failure

    Reasons for project failure:

    2. Unclear & unrealistic expectations

    Unrealistic/impossible schedule

    Unstable goals and objectives

    3. Poor cost & schedule estimation:

    Consultants or contractor under estimate or forget to quote certain items in BQ

    Under estimate project duration

  • 3/5/2015 73

    Project Failure - continue

    Reasons for project failure:

    4. Poor communications and communication breakdown

    Often occurs in large & complicated projects

    Improper conducting meetings

    Unclear instructions

    No proper reviews on project status,

    feedback or problems

    5. Failure to plan

    Project members fail to plan daily, weekly and monthly

  • 3/5/2015 74

    Project Failure - continue

    Reasons for project failure:

    6. Conflict of interests & hidden agendas

    Conflict of interest between parties

    Parties have other agendas

    Conflicting directions by team members/ stake holders

    7. Hidden costs

    Skills that do not match the job & understaffing in order to reduce cost

  • 3/5/2015 75

    Project Failure - continue

    Reasons for project failure:

    8. Late failure or warning signs

    Failure to recognise warning signs & fail to notify the management abt the problems

    9. Unstable products

    10. Personel changes

    11.Management problems

  • 3/5/2015 76

    References for the topic 1. Andrew A.L.Tan, Successful Project Management in

    Malaysia, Asia Pacific Media.Malaysia 2005 ( pg 221-235)

    2. Twort A.C and Rees J.G .2005, Civil Engineering Project

    Management . 4th Edition, UK: Elsevier Butterworth

    Heinemann

    3. Oberlender G.D. 2000. Project Management for

    Engineering and Construction. McGraw-Hill*

    4. Meredith J.R and Mantel S.J 2006. Project Management-

    A Managerial Approach. John Wiley & Sons*

    5. PMI.2008. A Guide to the Project Management Body of

    Knowledge


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