Bhavna KumarLecturer,

Indira Institute of Management, Pune

POLICIES DEFINITIONS SCOPE OBJECTIVE CHARACTERISTICS OF PERSONNEL

POLICIES CHECKLIST FOR CONTENTS OF

PERSONNEL FILE PROCEDURE FOR DEVELOPING POLICY

MANUAL VARIOUS TYPES OF POLICIES

TOPICS TO BE COVERED

Diagram to be discussed

Wide and varied. Norms differ from industry to industry. General policies provide a guideline,

specific ones need to be developed and framed as per need.

Classified by subject such as sales, production, purchasing, human resources or finance, or they may be referred to as general policy, depending on the scope of activities to which they apply.

To achieve the objectives of the organisation Uniformity in decisions Delegation of authority possible Better control Evaluating Efficiency Confidence Motivation of workers Guide to management

Specific Consistency Flexible Recognize individual differences Be formulated with regards for the

interest of all parties, i.e. employer, employee (individual/ groups) public and clients.

Confirm to the government regulations Be written and formulated as a result

of careful analysis of all facts available.

Be forward looking and should aim for continuous development

Name: ___________ Employee No: _____ Designation: ______ Joining Date: ______

1. Resume / Job application from the employee. 2. Photocopies of Education credentials. 3. Photocopy of Experience certificates. 4. Clearance letter or acceptance of resignation from

last employer. ( If applicable)5. Last Pay Slip or any other evidence of last pay.6. Reference Letter from last employer. ( If applicable)

7. Interview Evaluation Sheet 8. Employment Requisition form9. National Identity Card. (2 photocopies)10. 2 passport size photographs. 11. Offer letter (If applicable)12. Joining report13. Appointment Letter (Contract Letter in case of a

contract employee)14. Confirmation letter. ( If applicable)15. Job Description

Every organization should have a complete set of well developed personnel policies before it begins to function.

Every organization should review its policies, in order to determine what they are and how they can be improved to meet the present and future needs.

A policy committee should be formed for policy review at periodic intervals.

The committee includes Personnel manager Head of various departments Various supervisory personnel

Has to gather all written personnel policies already existing, to this new policies will be added.

The committee can forward recommendations to discard contradictory policies.

Confusing policies should be made clear

No policy should be introduced into any organization simply because some other organization has it. The committee should be convinced that the policy is suitable.

During committee’s study regarding policies, they should be sensitive to the ideas of the employees

Their opinion should be obtained, which they think would improve the service.

After studying the problem and their possible solutions, committee will submit the report to the administrator or the board of directors and giving final approval is their responsibility

♣ Employment PoliciesThese are the policies that guide hiring practices, orientation of

new employees, compliance with employment laws, and confidentiality.

♣ Employment Status & RecordsThese are the policies that define such issues as employment

classifications, access to personnel files and guidance on how background checks and performance reviews are to be performed.

♣ Employee BenefitsThese are policies that explain employee benefits such as

insurance, vacations, holidays, leave, and employee reimbursements.

♣ PayrollThese are policies that are related to salary and wage

administration including deductions, pay advances, and time keeping.

Workplace GuidelinesThese policies are quite varied and their purpose range

from defining certain work arrangements such as flex time and telecommuting to offering guidelines on the use of company assets and record retention.

Employee ConductThese policies are guidelines that control employer

behavior and conduct on the job. The mainstay of this section is a code of conduct but also important are policies regarding substance abuse, smoking, harassment, and workplace violence.

E-PoliciesThese policies guide staff in the use of the

organization’s information technology. Policies defining acceptable and prohibited activities and use of e-mail and the Internet make up a majority of these policies

THANK YOU