Lecture Editing & Publishing Guide
For Faculty Assistants & Facilitators
Version Control
Date Amendment Author
11/03/2020 Documented created Aarti Jagatia
16/03/2020 Document updated following review Aarti Jagatia
16/09/2020 Document updated for Hybrid School Jonathon Reynolds
23/09/2020 Section two updated Jonathon Reynolds
13/01/2021 Added new naming conventions (section 4) Jonathon Reynolds
10/06/2021 Updated section 4.1 to use RCE tool Jonathon Reynolds
Content
Why/What ....................................................................................................................................... 2
Key information: ........................................................................................................................... 2
IT Support .................................................................................................................................... 2
1. Enabling Videos in a Canvas Course ....................................................................................... 3
2. Adding Mediasite Lecture Recordings to a Canvas Course ...................................................... 6
3. Editing a Lecture Recording in Canvas ..................................................................................... 7
4. Editing the Details & Publishing the Lecture Recording .......................................................... 11
4.1. Publishing for courses with multiple streams ................................................................... 14
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Why/What “Increasingly our students are facing restrictions outside of their control on their ability to travel on
account of the Coronavirus situation. If our students are to be able to progress toward graduation
within the timeframe of the normal academic calendar, we need to take some exceptional
measures including the recording of all lectures with immediate effect.”
İrem Tuna
Deputy Dean (Faculty)
Oded Koenigsberg
Deputy Dean (Degree Education)
Key information:
• All students in the class will be able to access all lecture recordings for that specific
class.
• Recordings will be kept on Canvas for the duration of course. Thereafter, the recordings will
be deleted, unless the faculty wishes to retain them.
• Currently, the following spaces have the facility for lecture capture: LTs 1-10, Transmed LT,
Wolfson LT, RG06, LTs 14-19 and the CLC. The IT department is investigating extending
this to Fairbairn, P101, P102, E202, E306 and the PB Lab set up.
• All lectures scheduled in an LT will be recorded automatically If there is a last minute
change of LT please contact the AV emergency phone on 7680 who will notify Media
Services All recordings will need to be uploaded to the Canvas course within 48
hours after the lecture/recording has taken place. 48 hours after the
lecture/recording has taken place.
As Faculty assistants and facilitators, you have a crucial role in ensuring our students can access
these recordings on Canvas. This guide will take you through all the steps necessary to enable
lecture capture in Canvas.
IT Support
If you require any support, you can contact:
During lecture times - [email protected] or call 020 7000 7680
For Technical support outside of lecture times – [email protected]
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1. Enabling Videos in a Canvas Course
Course videos and Faculty Videos need to be enabled before you can use them. You will need to
enable every Canvas course individually.
Note: you will only need to do this once per course.
To enable the ‘Course videos’ tool, please follow the following steps:
1) Go to the relevant course in Canvas.
2) Click on ‘Settings’ from the left-hand menu
3) Click on the ‘Navigation’ tab within the Settings page.
4) Scroll to the bottom of the Navigation page. 5) Click on the 3 dots first on ‘Faculty videos’ and then on ‘Course videos’.
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6) Click ‘+Enable’ for both ‘Faculty videos’ and ‘Course videos’.
7) Click ‘Save’
Note: This will automatically move these items to the top list, which shows that the items have
been enabled.
These items will now appear on the left-hand navigation menu.
Course videos is the menu option students will use to access and view the lecture recordings.
Faculty videos will not be visible to students; this menu option will only be available to Faculty,
Facilitators and Faculty Assistants.
This is where you would need to go to do the admin functions to add the lecture recordings to the
course.
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This is a crucial step!
Course videos must be activated, before lecture recordings can be
added to the course.
Note: This step needs to be followed by every user for every course i.e. if there are two Faculty
Assistants or Facilitators working on one course, both have to follow this step.
8) Click on ‘Course videos’
Note: once you see the below screen, you will know the space has been successfully created.
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2. Adding Mediasite Lecture Recordings to a Canvas Course
Once you have activated the course channel, you will need to add the relevant recordings to the
course.
Please remember all recordings will need to upload to the Canvas course within 48 hours
after the lecture/recording has taken place.
1) Click on ‘Faculty videos’
This is the main page that you will use to add all the lecture recordings and you can access this
page from within all of your courses.
This means you can add lecture recordings to multiple courses from within one course.
2) Click on ‘Shared folders’.
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If this is a virtual session you must first follow this guide to move the recording to a shared folder
3) Click on the folder to access all the recordings for a Faculty.
Note: You will only have access to the folders for your subject area, therefore, you will only see a
limited number of folders. If you do not see shared folders please contact through the Teams
channel or [email protected]
3. Editing a Lecture Recording in Canvas This section will detail the steps you can take to edit a lecture recording from within Canvas.
1) Click ‘Edit Video’
Note: If you do not see ‘Edit Video’ you may need to right click ‘Faculty Videos’ and ‘open in new tab’
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Note: The web editor window will open in a new tab in your browser
If you are editing a Zoom
session, please skip steps 2, 3
and 4.
2) Click ‘Video Source’
3) Click ‘Right Video’
4) Select ‘Video 2
Note: this will send the
PowerPoint slides or any
content the Faculty member is
displaying on their screen to the
second window.
5) Drag the triangle to the right to the point where you wish the lecture recording to start. This sets a start point for the recording.
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6) Drag the triangle at the end of the timeline to the left in order to select an end point.
7) If you are required to remove part of the recording for example or guest speaker within the recording please click and drag to select a section of recording you wish you remove.
8) Click ‘Cut Time’
9) Click ‘Save Video’ and Select ‘Save Video to current’ Note: This will begin the process of saving the new version of the recording
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10) Click ‘Save Video’
11) You can check the status of the edited recorded by selecting ‘Video Save Jobs’ on the top
right-hand corner.
The job status will move from Queued to Working to Complete
Queued
Working
Completed
Note: you can close this window and do not have to wait until the lecture recording has completed
processing to move on to the next step.
If the status changes to ‘failed’ please wait a few moments before selecting ‘Save Video’ -> ‘Save
Video to Current’ to resubmit the edit.
12) Go back to Canvas
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4. Editing the Details & Publishing the Lecture Recording
1) Click on ‘Edit Details’
2) Enter ‘Edited’ in the Description if the video has been edited
3) Edit title (if hybrid or reoccurring Zoom session)
A scheduled recording title will look like this:
[S] Course code Stream, Course title Faculty name Date
Session number will need to be added manually
[S] should be removed before publishing
Please do not remove the comma for data processing to take place
Example of edited title:
C123 A SPR21 Session 1, Managing Statistics John Doe 11/01/2021 LT9
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Note: As the number of recordings increases, finding your recordings might become challenging.
Tags are a great way of allowing you to easily search and find your recordings. The following tags
are recommended to be added:
Faculty’s full name, session name or number, course name, course code, programme code,
stream, guest speaker’s full name.
4) Tag the video by typing the word(s) and clicking “enter” on your keyboard. You must do this
for every tag.
. Example:
5) Scroll down to the bottom of the page and click ‘+ Add Module’
Note: This will open a box which will list all the courses that are available to you and the courses
which have been activated as per Step 8 in Section 1.
If the course has not been activated as per step 8 in section 1 then it will not appear in the list.
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6) Select the appropriate course for your recording.
Note: You can also use the search function here to find the course you are looking for.
You can also select multiple courses to upload the lecture recording to.
7) If you have added a lecture recording to the wrong course you can click the ‘Dustbin’ icon
to remove the recording, please follow Step 5 to re-choose the course the lecture recording
needs to be against.
8) If the lecture recording is added to the correct course then Click ‘Save’.
When the edits have successfully saved and the video has published, you will be taken back to the
previous screen and there will be a message in bottom right hand corner which will say
‘Presentation uploaded’
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Note: If you are not sure if the recording has been enabled for students, click on “Course videos”
and your recording should be there. Please allow a few minutes for the recording to appear.
4.1. Publishing for courses with multiple streams
For Canvas courses with multiple streams sharing a single Canvas course it is not possible to use
Course Videos to publish the recording. Instead, the recording must be published to a Canvas
announcement using the Mediasite embed tool.
1) Open ‘Announcements’ and create a new announcement
2) Select the ‘tools’ button followed by ‘Mediasite’
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3) Please select ‘Presentation’ from
the available options
4) By default, the tool will list
your most recent
presentations. To find a
Faculty recording you will
need to use the search bar
5) Once the recording has been located, select
the ‘Add to *coursename*’ followed by ‘Player
Only’
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6) Select ‘post to’ to choose the section/stream this is posted to
7) Select stream/section
8) Publish the announcement