7/25/2019 Ledger Definition

1/21

7/25/2019 Ledger Definition

2/21

As an existing customer using classic General Ledger Accounting, you can migrate to new

General Ledger Accounting in a migration project after upgrading to the SAP ERP application.

int! "or new SAP customers! "or more information on new General Ledger Accounting system

settings in case of a new installation, see SAP #ote $%&'(&. Read SAP #ote )))&'( if you thin*

new General Ledger Accounting is not useful for you.

7/25/2019 Ledger Definition

3/21

Existing SAP customers using classic General Ledger Accounting can use new General LedgerAccounting +y actiating it in -ustomiing or with the "AGL A-/01A/02# transaction.

/he "AGL A-/01A/02# transaction is executed at the start of course A-3'4 to ena+le you to

explore the new functions. 0n a production system, this transaction is one of the last actiitiesperformed during the migration project leading up to the implementation of new General Ledger

Accounting. 5ou set the actiation switch at the client leel, not at the company code leel.

oweer, the actiation results in system6wide changes to the appearance of the application and

customiing menu paths.

#ote! /he reerse conclusion means that new General Ledger Accounting is neer actiatedautomatically as part of a technical upgrade to SAP ERP.

7/25/2019 Ledger Definition

4/21

/he paths for new General Ledger Accounting are aaila+le in addition to the classic "0-ustomiing paths. /o help you find your way around, the classic General Ledger Accounting

paths initially remain aaila+le in their present form.2nce you are familiar with the -ustomiing paths for new General Ledger Accounting, you canrun the R"AGL7S8AP709G72L: program to hide the classic General Ledger Accounting

paths. /his program run impacts the entire system and all clients.

/he actiation of new General Ledger Accounting also creates seeral new nodes on the SAPEasy Access screen in addition to the existing menu paths. 0f you only want to see and wor* with

the new paths, you can hide the o+solete paths +y running the R"AGL7S8AP79E#;72L:

program.

7/25/2019 Ledger Definition

5/21

9oreoer, the actiation of new General Ledger Accounting not only affects the menu entries,

+ut some classic functions and transactions cannot +e executed either.

#ote! /he Enjoy SAP graphical user interface Ledger > :efine -urrencies of Leading

Ledger.

5ou assign a fiscal year ariant and a ariant of posting periods to the leading ledger in-ustomiing for "inancial Accounting

7/25/2019 Ledger Definition

6/21

7/25/2019 Ledger Definition

7/21

-onsolidation /ransaction /ype

7/25/2019 Ledger Definition

8/21

8ith the fields updated +y the scenarios, corresponding +usiness facts can +e mapped, forexample, mapping of a profit and loss

7/25/2019 Ledger Definition

9/21

/he figure shows the financial accounting document iews aaila+le in new General LedgerAccounting.

7/25/2019 Ledger Definition

10/21

/he data entry iew in the new General Ledger Accounting has not changed, compared to the

classic General Ledger Accounting data entry iew. /hat means the data entry iew loo*s li*e

the document display in the classic General Ledger Accounting.

/he dependencies that remain the same for the user are as follows!

/he Purchased Serices account

7/25/2019 Ledger Definition

11/21

/he figure shows an example with scenario assignment of the -ost of Sales Accounting

functional area and Profit -enter ;pdate. /he two entities, functional area and profit center, are

updated in new General Ledger Accounting and are displayed in the general ledger iew.

/he -ost -enter field, for example, is not updated or displayed in the general ledger iew

+ecause the -ost -enter ;pdate scenario has not +een assigned to the leading ledger.

#ote! /he assignment of scenarios does not result in a ero +alance situation for the selected

entity. 0t is not possi+le to create a complete profit center +alance sheet +ecause the profit centerhas not +een inherited to posting lines 3 and C. /o achiee that, you must configure and actiatedocument splitting.

-aution! 0n A-3'4, the scenario assignment is changed more than once in -ustomiing for

training purposes. oweer, changes in the production system may lead to inconsistencies duringdocument processing.

7/25/2019 Ledger Definition

12/21

8ith the SAP ERP application, the Segment characteristic is proided in addition to existing

SAP characteristics +ecause the Dusiness Area or Profit -enter entities were fre?uently used for

other purposes to meet arious re?uirements.

7/25/2019 Ledger Definition

13/21

SAP ERP ena+les you to sae a segment in the master data of a profit center. /he segment is

posted automatically when a posting is made to the profit center.

7/25/2019 Ledger Definition

14/21

/here is no dummy segment posting li*e in the classic profit center logic. 0f the profit center or

the dummy profit center does not hae a segment in the master data, then no segment account

assignment exists.

/he standard method that SAP recommends is to derie the segment from the profit center

master record. Also, other segment deriations can +e defined using the

7/25/2019 Ledger Definition

15/21

0n the standard system, the Segment field is automatically deried from the Profit -enter field+ecause it already exists in arious SAP o+jects.

0f it is not possi+le to derie the Segment field from a profit center master record, you must find

other ways to derie or assign a segment.

/he options aaila+le to derie or assign a segment are as follows!

9anual entry.

0mplementation of Dusiness Add60n

7/25/2019 Ledger Definition

16/21

/o post, analye, and display segments in new General Ledger Accounting, perform the

following steps!

' Assign the Segmentation scenario! Assign the scenario in -ustomiing for "inancial

Accounting "inancial Accounting > :efine Segment.C 9aintain segments in profit center master records! 2n the SAP Easy Access screen,

choose Accounting > "inancial Accounting > General Ledger > 9aster :ata > Profit

-enter > 0ndiidual Processing > -hange. -aution! 0f a customer does not use Profit-enter Accounting, for example, a DAd0 ma*es other deriation strategies possi+le.

( 9aintain the field status ariant! /he fastest way "ields > :efine "ield Status 1ariants.

% 9aintain the field status of the posting *ey! /he fastest way :efine Posting eys#ote! 0f the field status is not defined as it is descri+ed here, postings are still made to theSegment field, +ut the postings cannot +e displayed in the document or edited in the coding

+loc*.

7/25/2019 Ledger Definition

17/21

8ith +usiness functions and enhancement pac*ages, SAP offers the option to easily add newfunctionality to the SAP ERP application. /hese +usiness functions are only aaila+le for SAP

ERP &.4

7/25/2019 Ledger Definition

18/21

/he following ta+le shows +usiness functions for new General Ledger Accounting.

7/25/2019 Ledger Definition

19/21

/he adantages of +usiness functions and enhancement pac*ages are as follows!

5ou can actiate +usiness functions when needed.

5ou can restrict tests to only new functions without affecting other existing functions or

processes. /his reduces the time re?uired to install new +usiness functions.

SAP has plans to proide future enhancement pac*ages.

7/25/2019 Ledger Definition

20/21

/he "0#7GL7-073 +usiness function is re?uired for the reised profit center assignment

monitor.

5ou can find transaction 'E( in the system in either of the following ways!

2n the SAP Easy Access screen, choose Accounting > "inancial Accounting > General

Ledger > 9aster Records > Profit -enter > -urrent Settings > Assignment 2eriew.

1erify assignments in -ustomiing for "inancial Accounting Profit -enter > Assignments of Account

Assignment 2+jects to Profit -enters > -hec* Assignments.

8ith the improements in enhancement pac*age (, transaction 'E( is now easy to understand

and, therefore, more user friendly. "or example, you can ?uic*ly recognie which SAP o+jects donot hae a profit center assignment.

5ou can drilldown from the results lists of the transaction to the indiidual SAP o+jects, which

hae an assigned profit center, for maintenance if desired.

#ote! 9aintenance of su+se?uent profit centers may not +e possi+le for o+jects that hae already

+een posted. "or more information, read SAP #ote '4%$&$(.

7/25/2019 Ledger Definition

21/21