Lesson 1: Creating and Opening Presentations Lesson 2 ... · Slide 3 0 Slide 4 2 1 3 4 7 5 8 9 1 0...

MSPowerpoint 2010 Module ~Year 2012

Prepared by ~Haslina, Aliza, Nor’Aini, Md Nor Zamani ~ JTP IPGKIK Page 1

INFORMATION AND TECHNOLOGY COMMUNICATION (ICT) using MS Power Point

Lesson 1: Creating and Opening Presentations

Lesson 2: Insert Table, Format Text and Pictures

Lesson 3: Insert Audio and Video

Lesson 4: Animating Texts and Objects

Lesson 5: Saving and Printing

Lesson 6: Hyperlink and ActionButton



Lesson 1: Creating and Opening Presentations

Task 1.1: To Create a New, Blank Presentation:

1. Click the File tab. This takes you to Backstage view.

2. Select New.

3. Select Blank presentation under Available Templates and Themes. It will be

highlighted by default.

4. Click Create. A new, blank presentation appears in the PowerPoint window.

The Ribbon

The Ribbon contains multiple tabs, each with several groups of commands.

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5. In the Click to add title, type

Welcome to Malaysia.

6. In the Click to add subtitle,

type IPG ILMU KHAS CAMPUS

Task 1.2 : To add a Theme to a Slide

1. Choose the Design Tab.

2. Click the More button, in the Theme group and Click the theme you want.

Task 1.3 : To add a Background Style

1. Choose the Design Tab.

2. Click the Background Styles button and Click the background you want.

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3. Click Format Background to get more variety of background by your creativity.

4. If you Click at Picture or texture fill, you may insert your own background from other

files of your collection.

5. Move the Transparency slider to adjust the background view.

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Task 1.4 : To insert New Slides

1. Click tab Home, click the bottom half

of the New Slide command to open

the menu of slide layout options.

2. Select the slide you want to insert.

3. Click Layout command to change the

layout of the slide.

4. Click the Title and Content layout.

5. Type the title and content as on the

right image.

6. This is Slide 2 of the presentation.

7. Insert New Slide as a slide 3 and

choose two content layout

8. Type particulars for Slide 3 as shown.

9. Insert New Slide as a slide 4 and

choose Comparison layout.

Task 1.5 : To insert image

1. Click Insert Tab, click Picture

command then choose the picture

mouse from the image folder.

2. Repeat step 1 to insert image of

monitor for output device.

3. Slide 4 will be like on the right image.

Task 1.6 : Save a Presentation

Click File, click Save as, and save in the

folder MyPresentation.

Slide 2

Slide 3

Slide 4

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Lesson 2: Insert Table, Format Text and Pictures

Task 2.1: Insert Table

1. Open the file MyPresentation.

2. Click tab Home, click New Slide and choose the Title and Content layout.

3. Click in the Content box, then click the Insert tab and choose Table command.

4. Click Insert Table and key in No.of columns: 3 and rows: 6

5. Fill in the table as below. You can press TAB key on your keyboard to move from

one cell to another.

6. This is Slide 5.

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3



Task 2.2 : To Insert and Format Picture

1. Select the Insert tab.

2. Click the Picture command in the Images group. The Insert Picture dialog box

appears.

3. Select the desired image file and click Insert.



Image Formatting.

(a) To crop an image

1. Select an image. The Format tab

will appear.

2. Select the Format tab.

3. Click the Crop command. The

black cropping handles appear.

4. Click and drag a black handle to

crop an image.

5. Click the Crop command to

deselect the crop tool.

(b) To Crop an Image to a Shape

1. Select the image. The Format tab

will appear.


3. Click the Crop drop-down arrow

(below the Crop command). A

drop-down menu will appear.

4. Select a shape from the drop-

down menu.

5. The image will take the shape that

you have selected.

(c)To Add a Border to a Picture:

1. Select the picture.


3. Click the Picture Border

command. A drop-down menu

will appear.

4. From the drop-down menu, you

can select a color, weight

(thickness), and whether or not

the line is dashed.

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(d) To Remove the Background From an

Image:

1. Click on the image. The Format tab

will appear.

2. Click the Format tab.

3. Click the Remove Background

command.

4. Drag the selection handles until all of

the foreground is inside the box. After

you do this, PowerPoint may re-adjust

the background.

5. At this point, you may need to help

PowerPoint decide which parts of the

image are foreground and which

parts are background. You can do

this by using the Mark Areas to Keep

and Mark Areas to Remove

commands:

If PowerPoint has marked part of

the foreground magenta, click

Mark Areas to Keep and draw a

line in that region of the image.

If part of the background has not

been marked with magenta, click

Mark Areas to Remove and draw

a line in that region of the image.

6. After you add your marks, PowerPoint

will readjust the image.

7. When you're satisfied with the image,

click Keep Changes. All of the

magenta areas will be removed from

the image.

8. You can adjust the image at any

time by clicking the Remove

Background command again.

Task 2.2 : Insert and Format Pictures

1. Insert all pictures for input devices

and output devices for slide 4 as

shown on the right image.

2. Format picture as you like.

3. Save the presentation.



Lesson 3: Insert Audio and Video

Task 3.1: To Insert Audio from a File on Your Computer:

1. From the Insert tab, click the Audio drop-down arrow and select Audio from File.

2. Locate and select the desired audio file and then click Insert.

To Change the Icon to a Different Picture:

1. Select the audio icon in the slide.

2. From the Format tab, select the Change Picture command. The Insert Picture dialog

box will appear.

3. The icon will change to the new picture



Task 3.2 : To Trim the Audio

1. From the Playback tab, click the Trim Audio command. The Trim Audio dialog box

will appear. The Trim Audio command

2. Use the green and red handles to set the start time and end time.

3. Moving the green and red handles

4. To preview the audio file, click the Play button.

5. Adjust the green and red handles again if necessary, and then click OK.

Audio Options

Volume: Changes the audio volume.

Start: Controls whether the audio file starts automatically or when the mouse is

clicked.

Hide During Show: Hides the audio icon while the slide show is playing.

Loop until Stopped: Causes the audio file to repeat until it is stopped.

Rewind after Playing: Causes the audio file to return to the beginning when it is

finished playing.



Task 3.3 : To Insert a Video from a File on Your Computer:

1. From the Insert tab, click the Video drop-down arrow and select Video from File.

2. Locate and select the desired video file and then click Insert

3. The video will be added to the slide

Task 3.4 : To Insert a Video from a Web Site

In PowerPoint, you can embed videos in your slides. This feature only works with web

sites that provide embed code, but the embed code from some sites may not work

with PowerPoint.

1. On the web site that contains the video (YouTube, for example), locate and copy

the embed code.

2. In PowerPoint, click the Insert tab.



3. Click the Video drop-down arrow, and select Video from Web Site.

4. In the space provided, right-click and select Paste. The embed code will appear

5. Click Insert. The video will be added to the slide



Task 3.5 : To Trim the Video

1. From the Playback tab, click the

Trim Video command. The Trim

Video dialog box will appear.

2. Use the green and red handles to

set the start time and end time.

3. To preview the video file, click the

Play button.

4. Adjust the green and red handles

again if necessary, and then click

OK

Video Options

Volume: Changes the audio volume in the video.

Start: Controls whether the video file starts automatically or when the mouse is

clicked.

Play Full Screen: Lets the video fill the entire screen while it is playing.

Hide While Not Playing: Hides the video when it is not playing.

Loop until Stopped: Causes the video to repeat until it is stopped.

Rewind after Playing: Causes the video to return to the beginning when it is finished

playing.



Task 3.6 : To Record Audio

1. From the Insert tab, click the Audio drop-down arrow and select Record Audio.

2. Type a name for the audio recording, if desired

3. Click the red Record button to start recording

4. When you're finished recording, click the blue Stop button

5. To preview your recording, click the Play button

Lesson 4: Animating Texts and Objects

Task 4.1 : To Apply an Animation to an Object

1. Select an object.

2. Click the Animations tab.

3. In the Animation group, click the More drop-down arrow to view the available

animations.



4. The object will now have a small number next to it to show that it has an animation.

Also, in the Slide pane, the slide will now have a star symbol next to it.

At the bottom of the menu, you can access even more effects.

Task 4.2 : To Add Multiple Animations to an Object:

1. Select the object, Click the Animations tab.

2. In the Advanced Animation group, click the Add Animation command to view the

available animations.

3. Select the desired animation effect.



4. If the object has more than one effect, it will have

a different number for each effect. The numbers

indicate the order in which the effects will occur.

Task 4.3 : To Copy Animations with the Animation

Painter.

1. Click on the object that has the effects that you

want to copy.

2. From the Animations tab, click the Animation

Painter command

3. Click on the object that you want to copy the effects to. The effects will be applied

to the object.

To Reorder the Animations

1. Select the number of the effect that you want to

change.

2. From the Animations tab, click the Move Earlier

or Move Later commands to change the

ordering.

To Preview Animations:

1. Navigate to the slide that you want to preview.

2. From the Animations tab, click the Preview

command. The animations for the current slide

will play.

Both objects

have the same

effect



To Open the Animation Pane:

1. From the Animations tab, click the Animation

Pane command.

2. The Animation Pane will open on the right side of

the window. It will show all of the effects for the

current slide in the order that they will appear.

To Change an Effect's Start Option

1. Click the drop-down arrow. You will see three

start options.

2. Start on Click: This will start the effect when the

mouse is clicked.

3. Start With Previous: This will start the effect at the

same time as the previous effect.

4. Start After Previous: This will start the effect when

the previous effect ends.



Lesson 5: Saving and Printing

Task 5.1 : Package Presentation for CD in Ribbon

Click the File tab to open the backstage view;

Click the Save & Send button on left bar;

Click the Package Presentation for CD item under File styles;

Go on to click the Package for CD button at the right side;

Now the Package for CD dialog box will pop up. By this you can save your

presentations for CD.



Tasl 5.2 : To Use the Save As Command:

1. Click the File tab, Select Save As

2. The Save As dialog box will appear. Select the location where you wish to save the

presentation.

3. Enter a name for the presentation and click Save.

Task 5.3 : To Save As PowerPoint 97 - 2003 Presentation:

1. Click the File tab, Select Save As.

2. In the Save as type drop-down menu, select PowerPoint 97-2003 Presentation

Task 5.4 : To Save as a Different File Type:

1. Click the File tab, Select Save & Send, Choose from three special File Types.

2. Create PDF/XPS Document: Saves the contents as a document file.

3. Create a Video: Saves as a video that can be shared online, an email & disc.

4. Package Presentation for CD: Saves in a folder along with the Microsoft PowerPoint

Viewer, a special slide show player that anyone can download and use.



Task 5.5 : To View the Print Pane

1. Click the File tab to go to Backstage view.

2. Select Print. The Print pane appears, with the print settings on the left and the

Preview on the right.

Task 5.6 : To Print

1. Go to the Print pane.

2. Determine and choose how you want the slides to appear on the page.

3. If you only want to print certain pages, you can type a range of pages. Otherwise,

select Print All Pages.

4. Select the number of copies.

5. Check the Collate box if you are printing multiple copies of a multi-page document.

6. Select a printer from the drop-down list.

7. Click the Print button.



Lesson 6.0 : Hyperlinks and Action Buttons

A. To Insert a Hyperlink to Another Slide

1. Right click the selected text or image and click Hyperlink.

2. The Insert Hyperlink dialog box will open.

3. On the left side of the dialog box, click Place in this Document.

4. A list of the other slides in your presentation will appear. Click the name of the slide

you would like to link to.

5. Click OK. The text or image will now be a hyperlink to the slide you selected



B. To Insert a Hyperlink to Another File

1. Right click the selected text or image and click Hyperlink.

2. The Insert Hyperlink dialog box will open.

3. On the left side of the dialog box, click Existing File or Webpage.

4. Click the drop-down arrow to browse for your file.

C. To Insert a Hyperlink to Website

Type the address you would like to link to in the Address field.



D. To Insert an Action Button on One Slide

1. Click the Insert tab.

2. Click the Shapes command in the Illustrations group. A drop-down menu will appear

with the action buttons located at the very bottom.

3. Select the desired action button.

4. Insert the button onto the slide by clicking the desired location. The Action Settings

dialog box will appear.

5. In the Action on click section, select Hyperlink to: then click the drop-down arrow

and choose an option from the menu.



E. To Insert an Action Button on All Slides:

1. Click the View tab.

2. In the Master Views group, click on the Slide Master command. A blank slide in the

style of your presentation will appear. Don't worry about changing anything else.

3. Changing the view to Slide Master

4. Go to the Insert tab and follow the instructions above to insert an action button.

5. Return to the Slide Master tab and click Close Master View. The new action button

will now be on every slide.

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