LESSON 4.0

Word Processing Terms

Header

Text above the Top Margin

Footer

Text Below the Bottom Margin

Word Processing

Way to created typed information

Examples:Business LettersMemosReports

Spreadsheet

Used for Data/Numbers

Examples:Calculate GradesMath ProblemsBusiness Earnings

Database

Used to collect Data

Examples:Address’ of employeesInventory

Word Processing vs. Spreadsheets vs. Database

MemoBusiness Financial InformationList of Cars with year and model informationBusiness LetterPersonal BudgetList of Friends address and phone numbersReport

Copy & Paste

Take a copy of text and move it

Cut & Paste

Take away text and move it

Cut & Pates vs. Copy & Paste

One keeps the original text the other does not

Print Preview

To view the page before you print it

Formatting

Changing Look (i.e. – Bold Text)

Editing

Changing Data (i.e. – Text)

Formatting vs. Editing

Correct the spellingAdd a pictureProofreadAlign TextCenterCapitalization Error

Alignment

To move text to different sides of the page

Left Justification

Center Justification

Right Justification

Full Justification

Template

Standardize Document Layout

Orientation

Way the page is laid out

Portrait Landscape

Cursor

On screen blinking line that shows where you will “put the text”

Memo

Information within a company

Example:TO: Person going to

FROM: Your name

DATE: Current Date

SUBJECT: What memo is about

Business Letter

Information between companies/people

Personal Business LetterBetween a person and businessBusiness LetterBetween two businesses

Margins

1st Page Top: 2” Bottom: 1” Left: 1” Right: 1”

2nd Page and Beyond Top: 1” Bottom: 1” Left: 1” Right: 1”

Put these in order…

1.Body2.Letter Address/

Inside Address3.Return Address4.Complimentary

Close5.Letterhead6.Typist Initials7.Salutation8.Handwritten

Signature9.Keyed Name10.Dateline

1.Letterhead2.Return Address3.Dateline4.Letter Address/

Inside Address5.Salutation6.Body7.Complimentary

Close8.Handwritten

Signature9.Keyed Name10.Typist Initials

What does this mean?

1. Header2. Footer3. Word Processing4. Database5. Spreadsheet6. Cut & Paste7. Copy & Paste8. Print Preview9. Formatting10. Editing11. Alignment

12. Right Justification13. Left Justification14. Full Justification15. Center Justification16. Template17. Orientation18. Cursor19. Margins20. Memo21. Personal - Business

Letter22. Business Letter