Lesson8 PMP v2

7/31/2019 Lesson8 PMP v2

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What is PMI? PMI is the leading global association for the

project management profession

Certification for Project Managers

Experience neededExam


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PMI provides certification as a ProjectManagement Professional (PMP )

A PMP has documented sufficient projectexperience, has agreed to follow a codeof ethics, and has passed the PMP exam

The number of people earning PMPcertification is increasing quickly


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Internationally acceptedaccreditation

Get certification 3 (5 without degree) years experience 35 hours training 4 hour, 200 questions, multiple choice

exam


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Twenty years ago, PMI volunteers sat downto distill the project management body ofknowledge. This eventually became thePMBOK Guide, now considered one of themost essential tools in the profession and isthe de facto global standard for the industry.

More than a million copies of the PMBOK Guide-2000 Edition are in use


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There are five process groups that comprisethe project management life cycle.

There are Nine PM knowledge areasWithin these five process groups there are42 project management processesyou wont need to use all of the processeson every project.Large projects may use most of itSmall projects may not use many of it.


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The five process groups are: Initiating Planning Executing Monitoring and Controlling Closing


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It covers nine knowledge areas are: Project Integration Management Project Scope Management

Project Time Management Project Cost Management Project Quality Management Project Human Resource Management Project Communications Management Project Risk Management Project Procurement Management


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Knowledge areas describe the keycompetencies that project managers mustdevelop

Four core knowledge areas lead to specific projectobjectives (scope, time, cost, and quality) Four facilitating knowledge areas are the means

through which the project objectives are achieved(human resources, communication, risk, and

procurement management One knowledge area (project integrationmanagement) affects and is affected by all of theother knowledge areas

All knowledge areas are important


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Ensuring that the project includes all the work required, onlythe work required.Dividing the work into major pieces, then subdividing intosmaller, more manageable pieces.Work Breakdown Structure


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Process Project Group Key Deliverables

Collect Requirements planning Requirements document

Define Scope planning project scope statement

Create WBS planning WBS, WBS dictionary

Verify Scope Monitoring and Controlling Acceptance deliverables

Control Scope Monitoring and Controlling Change Requests


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Estimating TimeScheduling

Network Critical Path MethodMilestones


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Similar to Time Estimating (usually done by the sameperson/group that does the Time Estimates)

Calculation of Cost for each WP: Example:If estimate was duration 10 daysAssign human resources 2 people

Effort = Duration x Resources E=2x10=20pd

e.g., Resource Cost (RC) = Effort x Rate(includes overhead)

RC=20x$1,000=$20,000

(Possible) Plus Fixed Cost (FC)

e.g., FC = $5,000

Total cost (TC) = Resource cost + Fixed Cost

TC=20,000 + 5,000 = 25,000


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ID Task Name Account Fixed Cost Total Cost36 Final Submission $0.00 $33,000.00

37 Final Design Work C14 $5,000.00 $25,000.00

38 Final Plan C14 $0.00 $8,000.00

39 TB Submission $0.00 $0.00

40 EPA $0.00 $0.00

41 Software (Subcontract 50-B) $0.00 $133,000.00

42 SW Design $12,000.00 $62,000.00

43 Do Prelim SW desig n S21 $0.00 $20,000.00

44 PDR $0.00 $0.00

45 Do Final SW design S22 $0.00 $30,000.00

46 CDR $0.00 $0.00

47 SW Construction $12,000.00 $71,000.00

48 Code CSC A S31 $0.00 $6,000.00

49 Code CSC B S31 $0.00 $8,000.00

50 Integrate&Tst CSCI 1 S32 $0.00 $20,000.00


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$100,000.00

$200,000.00

$300,000.00

$400,000.00

Cumulativ e Cost :

Filtered resources Total:

CPM Total:

Q3 Q4 Q1 Q2 Q3 Q4 Q11997 1998

$53,920.00 $127,160.00 $274,360.00 $331,440.00 $349,920.00 $368,400.00 $376,500.00


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1. Identification Anticipate the risk List the risks, event triggers, symptoms

2. Analysis Evaluate probability, impact Qualitative vs Quantitative

3. Risk Response Strategy Development to mitigate the risk:

Eliminate the risk or reduce impactContingency planning

4. Risk Control Monitor Update lists, strategies Action the contingency plan Fight the fires


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Availability & Assign PeopleSkills

More experienced peopleLess experienced people

Similar tasks to one person to use learning curveAssign critical tasks to most reliable peopleTasks that need interaction or are similar

Same personTwo who communicate

Personality and team communication does matter andagain, Availability


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There are several ways to define projectsuccess

The project met scope, time, and cost goals The project satisfied the customer/sponsor The results of the project met its main

objective


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Project managers need a wide variety of skills

They should:

Be comfortable with change

Understand the social, political and physical

environments of the organizations they work in andwith

Be able to lead teams to accomplish project goals

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Job descriptions vary, but most includeresponsibilities like planning, scheduling,coordinating, and working with people to

achieve project goalsRemember that 97% of successful projects wereled by experienced project managers, who can

often help influence success factors

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The Project Management Body of KnowledgeApplication area knowledge, standards, andregulationsProject environment knowledgeGeneral management knowledge and skillsSoft skills or human relations skills

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1. People skills2. Leadership3. Listening

4. Integrity, ethical behavior, consistent5. Strong at building trust6. Verbal communication7. Strong at building teams8. Conflict resolution, conflictmanagement9. Critical thinking, problem solving10. Understands, balances priorities

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Large projects: leadership, relevant priorexperience, planning, people skills, verbalcommunication, and team-building skills are mostimportant

High uncertainty projects: risk management,expectation management, leadership, peopleskills, and planning skills are most importantVery novel projects: leadership, people skills,having vision and goals, self-confidence,expectations management, and listening skills aremost important

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SKILL PERCENTAGE OFRESPONDENTSProject/program management 60%

Business process management 55%Business analysis 53%Application development 52%Database management 49%Security 42%Enterprise architect 41%Strategist/internal consultant 40%

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In a 2006 survey by CIO.com, IT executives ranked project/programmanagement the skills that would be the most in demand in the next

few years


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Capability Maturity Model - IntegratedCMMI is a process improvement

approach that provides organizationswith the essential elements of effectiveprocesses that ultimately improve their performance.CMMI can be used to guide processimprovement across a project


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It helps integrate: organizational functions

set process improvement goals and priorities guidance for quality processes


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A Guide to the Project Management Body ofKnowledge (2003). The Project Management Institute.http://www.pmi.org

Rakos, John J. et al, A Practical Guide to ProjectManagement Documentation, Wiley, 2004

Kerzner, Harold. Project Management: A SystemsApproach to Planning, Scheduling and Controlling. 6 th ed. John Wiley & Sons, 1998.

Rakos, John J. Software Project Management for Smallto Medium Sized Projects. Prentice-Hall, 1990.

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Lesson8 PMP v2

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