Lexmark Device Quotas

Lexmark Device Quotas

Administrator Guide

February 2011 www.lexmark.com

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.All other trademarks are the property of their respective owners.

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Edition noticeFebruary 2011The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC.,PROVIDES THIS PUBLICATION “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIEDWARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warrantiesin certain transactions; therefore, this statement may not apply to you.This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changeswill be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time.For Lexmark technical support, visit support.lexmark.com.For information on supplies and downloads, visit www.lexmark.com.If you don't have access to the Internet, you can contact Lexmark by mail:Lexmark International, Inc.Bldg 004-2/CSC740 New Circle Road NWLexington, KY 40550References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countriesin which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service maybe used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead.Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by themanufacturer, are the user’s responsibility.© 2011 Lexmark International, Inc.All rights reserved.

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Contents

Overview.....................................................................................................5

Configuring the application..........................................................................6Configuration checklist..............................................................................................................................6

Accessing the Embedded Web Server.......................................................................................................6

Licensing the application...........................................................................................................................6Obtaining a license file........................................................................................................................................7Licensing the printer ...........................................................................................................................................8

Configuring device settings.......................................................................................................................9Accessing the device using internal accounts.....................................................................................................9Security templates ............................................................................................................................................10Granting access to device functions .................................................................................................................10Enabling the device to send e-mail ...................................................................................................................11

Configuring the print driver.....................................................................................................................12

Configuring application settings..............................................................................................................12Setting and enforcing quotas............................................................................................................................12Configuring global settings for Lexmark Device Quotas ...................................................................................13

Managing users.......................................................................................................................................16Managing users individually .............................................................................................................................16Managing multiple users ..................................................................................................................................18

Exporting and importing settings and data.............................................................................................19Exporting and importing global settings ...........................................................................................................19Exporting usage data ........................................................................................................................................20

Using the application from the printer control panel..................................21Displaying quota information on the touch screen.................................................................................21

Changing display icons and labels...........................................................................................................21

Troubleshooting.........................................................................................22No usage information has been stored for a user...................................................................................22

User already exists or duplicate user ID..................................................................................................22

Error when importing a .csv file..............................................................................................................22

User is unable to copy.............................................................................................................................22

User is unable to print.............................................................................................................................23

User is unable to scan.............................................................................................................................23

User is unable to send faxes....................................................................................................................23

User not receiving quota-related e-mail messages.................................................................................24

Contents

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Administrator not receiving quota-related e-mail messages..................................................................24

“User quota account not found. Please contact the system administrator” error message..................24

“Unable to display quota information because Lexmark Device Quotas is not running” errormessage...............................................................................................................................................24

Appendix....................................................................................................26Special cases............................................................................................................................................26

Notices.......................................................................................................28

Index..........................................................................................................33

Contents

4

OverviewLexmark Device Quotas is an embedded application that can be installed on Lexmark printers containing a hard drive.Using Lexmark Device Quotas in conjunction with user credentials on the device, administrators can:

• Define soft and hard quotas for up to 250 individual users

• Display quota-related alerts on the printer touch screen

• Trigger automatic e-mail notices at selected quota thresholds

• Enforce quotas or simply track usage

• Reset quotas on a monthly, quarterly, or yearly basis

Bundled with Lexmark Device Quotas is the Display Quotas application, which places an icon on the printer touch screenthat enables users to view information about their quotas and current usage.

This guide is intended for use by service providers and administrators responsible for the implementation andmanagement of this software in their network environment. It provides instructions for configuring the application andrelated printer settings. For information on physically setting up the printer and installing it on the network, as well ashow to use standard printer features such as Copy, Fax, and basic printing capabilities, see the Software andDocumentation CD or User's Guide that came with the printer.

Note: The terms “printer” and “device” are used interchangeably throughout this guide.

Overview

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Configuring the application

Configuration checklistImplementing Lexmark Device Quotas involves the following tasks:

1 Configuring how users will log in to the device.

2 Creating a security template to control user access to device functions such as Copy, Scan, and Fax.

3 Applying the security template to device functions.

4 Configuring e-mail settings on the device.

5 Selecting application and quota settings for Lexmark Device Quotas.

6 Adding user profiles to Lexmark Device Quotas.

7 Configuring settings for Display Quotas (optional).

8 Configuring the print driver on client workstations to pass user credentials to the device with print jobs.

Accessing the Embedded Web ServerMost configuration tasks will be performed through the Embedded Web Server on the device. To access the EmbeddedWeb Server:

1 Type the device IP address or hostname in the address field of your Web browser.

2 Use the navigation menu on the left to access settings and report menus.

Note: If the device IP address or hostname is not readily apparent, you can find it by printing a network setup page.

Printing a network setup page1 From the printer home screen, touch Menus >Reports >Network Setup Page. After the network setup page prints,

the device will return to the home screen.

2 On the printout under TCP/IP, locate the IP Address or Fully Qualified Domain Name.

Licensing the applicationLexmark Device Quotas must be licensed in order for the application to function correctly. If individual licenses areused, they must be installed locally on each printer. If you plan to use the application with several printers, you mayprefer to install the Lexmark License Server and obtain a network license for the appropriate number of devices.

For information about obtaining a license for the application, contact your Lexmark representative.

Note: The Display Quotas application does not require a license.


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Obtaining a license file

For local (individual) licensing

1 From the Embedded Web Server, do one of the following:

• Click Settings > Device Solutions >Solutions (eSF).

• Click Settings or Configuration >Embedded Solutions.

2 Click System.

3 Record the Host ID (serial number).

Record only the string that appears after Serial=.

4 Contact your Lexmark representative, and provide the Host ID to obtain the license file.

For network licensing

The server Host ID is required to generate the license file for network licensing. To collect the Host ID, contact yoursystem support person and request the MAC address of the computer on which the license server resides. Then contactyour Lexmark representative, and provide the Host ID (MAC address) to obtain the license file.

You can also find the Host ID using the Lexmark License Server.

Installing the Lexmark License Server

Note: Lexmark License Server is intended for use with Windows operating systems.

1 From the application package, launch the LicenseServer.exe file.

This executable file is located in <install location>\esf-license-app.

2 Click Next.

3 Select the installation method you want to use, and then click Next.

You have the option to unpack the installation files to a temporary directory from which they will be removed afterthe installation is complete, or to specify a location where the files will remain after the installation is complete.

4 If you do not want the server installed in the default directory, then click Browse to select an alternate location.

5 Click Finish to complete the installation.

6 After the Lexmark License Server installation is complete, click Done.

Collecting the Host ID

1 Click or Start > All Programs or Programs > Lexmark > Lexmark License Server > License AdministrationTools.

2 Click the System Settings tab.

3 Record the Host ID (MAC address).

4 Contact your Lexmark representative, and provide the Host ID.

The Host ID is required to generate the license file.


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Licensing the printer

Installing an individual license




2 Under Installed Solutions, click the name of the application you are licensing.

3 Click License >Update License.

4 Make sure Local is selected, and then click Browse to locate the license file.

5 After locating the appropriate license file, click Update License.

Using a network license

Copying the license file to the Lexmark License Server

Note: Before installing a network license, copy the license files to the license server.

1 Copy the license file to the following directory on the network license server:

C:\Program Files\Lexmark\LicenseServer\Licenses

2 On the host computer, open the Control Panel.

3 Under Administrative Tools, click Services.

4 Select License Server.

5 Stop and then restart the License Server service.

Configuring the network license




2 Click Network License.

3 Enter the IP address or hostname and optional port for the network license server where the license is stored. Youcan enter values for up to three separate servers.

4 Specify the Heartbeat Period (2–60 minutes), to designate how often the printer will contact the network licenseserver to check for updates and maintain access to an electronic license.

5 Specify the Number of Retries (1–5), to set the maximum number of times the printer can attempt to obtain alicense before quitting.

6 Click Apply.


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Configuring device settingsIn order for Lexmark Device Quotas to track usage and manage quotas, each user added to Lexmark Device Quotasmust also be set up to access the functions of the device. Establishing user access to device functions involves thefollowing tasks:

• Setting up user accounts through the device security settings.

• Setting up a security template to grant access to device functions.

• Assigning the security template to device functions for which quota will be required.

Accessing the device using internal accountsThe printer supports a maximum of 250 user accounts and 32 user groups. Each user is assigned a User ID, password,and Group. The User ID assigned to each user must match the User ID specified in Lexmark Device Quotas for that user.

Step 1: Defining groups

1 From the Embedded Web Server, click Settings > Security > Security Setup.

2 Under Advanced Security Setup, select Internal Accounts.

3 Select Setup groups for use with internal accounts.

4 Type a descriptive Group Name, such as “Quota_Users”.

5 Click Add.

Step 2: Creating user accounts


2 Under Advanced Security Setup, select Internal Accounts.

3 From the Required User Credentials list, select either User ID and Password, or User ID.

4 Click Submit.

5 Return to Settings > Security > Security Setup > Internal Accounts.

6 Select Add an Internal Account, and then provide the information needed for each account:

• Account Name—Type the user's account name (example: “Jack Smith”).

• User ID—Type an ID for the account (example: “jsmith”).

Note: The Internal Account User ID must match the User ID specified in Lexmark Device Quotas for each user.

• Password —If you selected “User ID and Password” for Required User Credentials, type a password for the user.

• Re-enter Password—Re-type the password entered in the field above.

• E-mail—Type the user's e-mail address (example: “[email protected]”).

• Groups—Select the group set up for quota users.

7 Click Submit.


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Security templatesSecurity templates are used to grant or restrict user access to device functions. You will need to set up at least onesecurity template in order for Lexmark Device Quotas to function correctly.


2 Under Advanced Security Setup, click Security Template.

3 From the Manage Security Templates screen, click Add a Security Template.

4 In the Security Templates Name field, type a descriptive name for the template, such as “Quota_Users”.

5 From the Authentication Setup list, select Internal Accounts Building Block.

6 Click Add authorization, and then select Internal Accounts Building Block from the Authorization Setup list.

7 Click Modify Groups, and then select the group(s) you created when setting up user access to the device. Holddown the Ctrl key to select multiple groups.

8 Click Save Template.

Granting access to device functions1 From the Embedded Web Server, click Settings > Security > Security Setup.

2 Under Advanced Security Setup, click Access Controls.

3 Depending on the printer model, do one of the following:

If directories appear:a Click Function Access.

b For each of the following access controls, select the name of the security template you created for quota users:Flash Drive PrintFlash Drive Color PrintingFlash Drive ScanCopy FunctionCopy Color PrintingE-mail FunctionFax FunctionFTP Function

Note: Your device may not support all of these functions, or it may support additional functions. Assign thequota security template to any function for which users may need quota.


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c To require credentials for access to the reports menus and enact quotas for printing of reports, under Edit AccessControls, click Administrative Menus, and then select the name of the security template you created for quotausers for the following:

• Reports Menu at the Device

• Reports Menu Remotely

d Under Edit Access Controls, click Device Solutions. For Display Quotas, select the name of the security templateyou created for quota users.

Note: If the Device Solutions list contains other embedded solutions that support print, copy, scan, or faxfunctions, you must also assign the quota security template to the access control to those applications.

If drop-down menus appear:a For each of the following access controls, select the name of the security template you created for quota users:

Flash Drive PrintFlash Drive Color PrintingFlash Drive ScanCopy FunctionCopy Color PrintingE-mail FunctionFax FunctionFTP FunctionUse profilesCreate profiles

Note: Your device may not support all of these functions, or it may support additional functions. Assign thequota security template to any function for which users may need quota.

b To require credentials for access to the reports menus and enact quotas for printing of reports, select the nameof the security template you created for quota users for the following:

• Reports Menu at the Device

• Reports Menu Remotely

4 Click Submit to save your changes.

Enabling the device to send e-mailSMTP settings must be configured in order for the printer to send quota-related e-mail notices.

1 From the Embedded Web Server, click Settings > Network/Ports > SMTP Setup.

2 Adjust the following settings as needed:

• Primary SMTP Gateway—Type the IP address or hostname of the server the printer will use for sending e-mail.

Note: If Kerberos will be used to authenticate users to the SMTP server, you must use the hostname.

• Primary SMTP Gateway Port—Type the port number of the destination server.

• Secondary SMTP Gateway—If used, type the IP address or hostname of the backup server the printer will usefor sending e-mail.

• Secondary SMTP Gateway Port—If used, type the port number of the backup SMTP server.

• SMTP Timeout—Type the number of seconds the printer will wait for a response from the SMTP server beforetiming out


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• Reply Address—If required by the SMTP server, type a return address for e-mail messages sent from the printer.

• Use SSL or Use SSL/TLS—Select whether e-mail will be sent using an encrypted link.

• Validate CA—Select whether to validate the Certificate Authority certificate of the SMTP server when sendinge-mail.

Note: This setting not found in all devices.

• SMTP Server Authentication—Select No Authentication Required if no credentials are needed to send, or selectthe authentication method used by the SMTP server.

Note: If the SMTP server requires user authentication to send e-mail but does not support Kerberos, the IPaddress or hostname of the printer must be added to the SMTP server as a relay.

• Device-Initiated E-mail—Select None or Use Device SMTP Credentials.

Note: If the SMTP server requires credentials to send e-mail, provide the appropriate information under DeviceCredentials.

• User-Initiated E-mail—Select None, or the authentication method used by the SMTP server.

3 Click Submit to save changes.

Configuring the print driverIn order to count print jobs sent from user workstations, the print driver on each workstation must be configured topass user credentials to the device with each print job.

Note: You must use the default PostScript print driver that shipped with the device you are configuring.

1 From Windows click or Start > Printers and Faxes.

2 From the list of installed printers, right-click the printer you want to configure, and then select Properties.

3 From the Properties window, select the Job Accounting tab.

4 From the Job Accounting tab, select Job Accounting Enabled, and then select one of the following:

• Enable job accounting in preferences—To manage job accounting through Printing Preferences.

• Prompt for job accounting settings at print time—To prompt users for credentials with each print job.

• Always use these job accounting settings—To enter fixed credentials that will be sent with all print jobs.

Note: The user ID used to authenticate to the printer is case-sensitive and must match the user ID configured on thedevice.

5 Click OK to save your changes.

Configuring application settings

Setting and enforcing quotasBefore configuring either global (default) or individual quotas settings, it is a good idea to decide how much quota toallocate for each function (or user), and how you want to enforce quotas. Depending on which functions are supportedby a particular device, you can set quotas for the following:

• Mono copy

• Mono copy overage


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• Mono print

• Mono print overage

• Mono scan

• Mono scan overage

• Mono sent faxes

• Mono sent faxes overage

• Color copy

• Color copy overage

• Color print

• Color print overage

• Color scan

• Color scan overage

For more information about each of these settings, see “Configuring global settings for Lexmark Device Quotas” onpage 13.

Quota-related notices

The Messaging settings are used to specify when quota-related notices will be displayed and/or e-mailed to users. Userscan be notified when:

• Quota is near (a specified percentage of available quota)

• Quota is reached

• Quota is exceeded (if overages will be allowed)

Enforcing quotas

The Account Defaults settings are used to specify what action will be taken when a user nears, reaches, or exceedsquota. Options include:

• Inform—Notifies the user that the quota limit is near, or has been reached or exceeded (where overage is available),but does not prevent the user from completing the selected action.

• Enforce—Notifies the user that the quota limit is near, or has been reached or exceeded (where overage is available),and also prevents the user from completing the selected action when no quota or overage remains.

• None—The user is not notified when quota is near, reached, or exceeded, and is not prevented from completingthe selected action.

Configuring global settings for Lexmark Device QuotasGlobal settings will be applied to all users by default. For information about customizing settings for individual users,see “Managing users” on page 16.

Note: Lexmark Device Quotas can be used on mono or color, single function or multifunction devices. Settings notapplicable to a particular printer will be ignored by the device.


• Click Settings > Device Solutions >Solutions (eSF) > Lexmark Device Quotas.

• Click Settings >Embedded Solutions > Lexmark Device Quotas.

2 Under Global Settings, adjust settings as needed:


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Global Settings > Reset Frequency• Business year begins—Specifies the first month of the yearly accounting cycle. Quarterly and Yearly reset

frequencies depend on this setting.

• Select frequencies—Specifies how often to reset quotas; Monthly (the first day of the month), Quarterly (thefirst day of the quarter), or Yearly (the first day of the year).

• Reset time—Specifies when to reset quotas in 24-hour format (hh:mm). The reset time depends on the deviceclock being properly configured. For more information, see the Software and Documentation CD or User'sGuide that came with the printer.

• Reset all quotas now—To reset all user quotas immediately, select the check box, and then click Apply at thebottom of the page.

Global Settings > Messaging• Start displaying warning messages when—Specifies the point at which the device will begin displaying

quota-related notices on the device touch screen; When quota is reached, When quota is near, or When quotais exceeded.

• Quota near threshold—The percentage of available quota that will trigger a warning message to the user; 5%remaining, 10% remaining, 15% remaining, or 20% remaining.

• Quota near message—Message to display when the user is close to reaching quota. If a custom message is notspecified, the default message, “You are near your quota,” will be displayed.

• Quota reached message—Message to display when the user has reached quota. If a custom message is notspecified, the default message, “You have reached your quota,” will be displayed.

• Quota exceeded message—Message to display when the user exceeds quota. If a custom message is notspecified, the default message, “You have exceeded your quota,” will be displayed.

• Admin e-mail address—Enter one or more e-mail addresses to use for administrator notifications. Use a commato separate multiple e-mail addresses. Leave blank to disable notices to the administrator.

Global Settings > Application Settings• Allow non-credentialed jobs to print—Allows print jobs to be sent without user ID and password. This option

must be selected if you use certain embedded applications such as Orders Routing (Clinical Assistant) or theRemote Copy application, or applications that print via FTP or Port 9100. For more information aboutnon-credentialed print jobs, see “Printing via FTP or port 9100” on page 26 or “Printing from the device Reportsmenu” on page 26.

Note: If printing of non-credentialed jobs is enabled, any user without credentials will be able to print. Userswith credentials will be allowed to print based on available quota.

Account Defaults > Mono Quota Defaults• Copy quota—The default number of black and white pages users are allowed to copy.

• Copy overage—The default number of pages users are allowed to exceed the quota. Leave blank if users willnot be permitted to exceed quota.

• Count larger paper sizes as two pages—For devices that support larger paper sizes, copied pages larger thanLegal size (8.5 in x 14 in or 216 mm x 356 mm) will be counted as two pages.

• Copy enforcement—Provides three options for what will happen when a user nears, reaches, or exceeds quota:Inform—Displays the appropriate quota-related notice, but does not prevent the user from copying.Enforce—Displays the appropriate quota-related notice, and also prevents the user from copying.None—Displays no quota-related notices, and the user is not prevented from copying.

• Print quota—The default number of black and white pages users are allowed to print.


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• Print overage—The default number of pages users are allowed to exceed the quota. Leave blank if users willnot be permitted to exceed quota.

• Count larger paper sizes as two pages—For devices that support larger paper sizes, printed pages larger thanLegal size (8.5 in x 14 in or 216 mm x 356 mm) will be counted as two pages.

• Print enforcement—Provides three options for what will happen when a user nears, reaches or exceeds quota:Inform—Displays the appropriate quota-related notice, but does not prevent the user from printing.Enforce—Displays the appropriate quota-related notice, and also prevents the user from printing.None—Displays no quota-related notices, and the user is not prevented from printing.

• Scan quota—The default number of black and white pages users are allowed to scan.

• Scan overage—The default number of pages users are allowed to exceed the quota. Leave blank if users willnot be permitted to exceed quota.

• Count larger paper sizes as two pages—For devices that support larger paper sizes, scanned pages larger thanLegal size (8.5 in x 14 in or 216 mm x 356 mm) will be counted as two pages.

• Scan enforcement—Provides three options for what will happen when a user nears, reaches, or exceeds quota:Inform—Displays the appropriate quota-related notice, but does not prevent the user from scanning.Enforce—Displays the appropriate quota-related notice, and also prevents the user from scanning.None—Displays no quota-related notices, and the user is not prevented from scanning.

• Sent faxes quota—The default number of black and white fax pages users are allowed to send.

Note: If outbound faxes are configured to send to a fax server, the pages will be counted towards the Scanquota instead of the Sent faxes quota.

• Sent faxes overage—The default number of pages users are allowed to exceed the quota. Leave blank if userswill not be permitted to exceed quota.

• Sent faxes enforcement—Provides three options for what will happen when a user nears, reaches, or exceedsquota:

Inform—Displays the appropriate quota-related notice, but does not prevent the user from sending faxes.Enforce—Displays the appropriate quota-related notice, and also prevents the user from sending faxes.None—Displays no quota-related notices, and the user is not prevented from sending faxes.

Account Defaults > Color Quota Defaults• Copy quota—The default number of pages users are allowed to copy using color.

• Copy overage—The default number of pages users are allowed to exceed the quota. Leave blank if users willnot be permitted to exceed quota.

• Count larger paper sizes as two pages—For devices that support larger paper sizes, copied pages larger thanLegal size (8.5 in x 14 in or 216 mm x 356 mm) will be counted as two pages.

• Copy enforcement—Provides three options for what will happen when a user nears, reaches, or exceeds quota:Inform—Displays the appropriate quota-related notice, but does not prevent the user from copying.Enforce—Displays the appropriate quota-related notice, and also prevents the user from copying.None—Displays no quota-related notices, and the user is not prevented from copying.

• Print quota—The default number of pages users are allowed to print using color.

• Print overage—The default number of pages users are allowed to exceed the quota. Leave blank if users willnot be permitted to exceed quota.

• Count larger paper sizes as two pages—For devices that support larger paper sizes, printed pages larger thanLegal size (8.5 in x 14 in or 216 mm x 356 mm) will be counted as two pages.


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• Print enforcement—Provides three options for what will happen when a user nears, reaches, or exceeds quota:Inform—Displays the appropriate quota-related notice, but does not prevent the user from printing.Enforce—Displays the appropriate quota-related notice, and also prevents the user from printing.None—Displays no quota-related notices, and the user is not prevented from printing.

• Scan quota—The default number of pages users are allowed to scan in color.

• Scan overage—The default number of pages users are allowed to exceed the quota. Leave blank if users willnot be permitted to exceed quota.

• Count larger paper sizes as two pages—For devices that support larger paper sizes, scanned pages larger thanLegal size (8.5 in x 14 in or 216 mm x 356 mm) will be counted as two pages.

• Scan enforcement—Provides three options for what will happen when a user nears, reaches, or exceeds quota:

– Inform—Displays the appropriate quota-related notice, but does not prevent the user from scanning.

– Enforce—Displays the appropriate quota-related notice, and also prevents the user from scanning.

– None—Displays no quota-related notices, and the user is not prevented from scanning.

3 Click Apply to save settings.

Managing users

Managing users individually

Adding users

Users can be managed individually through the application interface on the Embedded Web Server. If you have a numberof users, it might be more practical to manage them collectively with a User Settings file. For information about theUser Settings file, see “Managing multiple users” on page 18.

1 From the Embedded Web Server, click Settings or Configuration.

2 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

3 Click Lexmark Device Quotas.

4 Under Accounts, click Add.

5 Under User Options, type a unique User ID and one or more e-mail addresses for the user you want to add. Use acomma to separate multiple e-mail addresses.

Notes:

• User ID and password are case sensitive.

• The User ID assigned in Lexmark Device Quotas must be identical to the one set up through the device securitysettings and used in the security template assigned to function access controls. For information about useraccounts and access controls, see “Configuring device settings” on page 9.

• The specified e-mail address(es) will be used by the application to send quota-related notices to the user. Leavethe e-mail address blank to disable e-mail notices to the user.


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6 Do one of the following to finish adding the user:

• To create a custom profile for the user, adjust the settings as needed, and then click Apply. To learn more abouta setting, position your cursor over the question mark next to that setting.

• To use the default settings from the Global Settings page, simply click Apply.

Note: For any setting that uses a numeric value, -1 indicates the default value from the Global Settings pagewill be used.

7 Repeat as needed to add more users.

Editing users


• Click Settings > Device Solutions > Embedded Solutions > Lexmark Device Quotas.

• Click Settings > Embedded Solutions >Lexmark Device Quotas.

2 Under Accounts, highlight the name of the user you want to change, and then click Edit.

3 Adjust the settings as needed, and then click Apply.

Deleting users

Note: Deleting a user will also delete any usage data that has been stored for that user. For information about savingusage data before deleting a user, see “Exporting usage data” on page 20.


• Click Settings > Device Solutions > Embedded Solutions > Lexmark Device Quotas.

• Click Settings > Embedded Solutions >Lexmark Device Quotas.

2 Under Accounts, highlight the name of the user you want to remove, and then click Delete.

3 Click Delete again to confirm that you want to remove the selected user.


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Managing multiple usersTo make it easier to manage quotas for multiple users or to copy users to another device, Lexmark Device Quotas allowsyou to import and export a Comma-Separated Values (CSV) file containing user settings. A User Settings templatecontaining the appropriate headings can be downloaded from the application interface on the device.

Notes:

• Importing a User Settings file will overwrite changes made to user settings through the Embedded Web Server. Topreserve changes made through the Embedded Web Server, export the User Settings file to your computer andthen modify that file.

• If a User Settings file is copied to more than one device, each device will maintain a separate running total forindividual users. Quotas are not shared across devices.

• If you are managing multiple devices, you can copy the same User Settings file to each device, or customize thefile for each device.

• A User Settings file created on a multifunction device can be imported to a single function device. Single functionprinters will ignore settings for functions not supported by the device.

• A User Settings file created on a single function printer can be imported to a multifunction device, however,additional configuration will be required to enact quotas for other functions supported by the device.

Downloading a user file template from the device

1 From the Embedded Web Server, click Applications > Lexmark Device Quotas.

2 Under User Settings file, click Download, and then follow the prompts to save the template to your computer asa .csv file.

Filling in the user template

1 After downloading the user template from a device running Lexmark Device Quotas, open the file using anapplication capable of reading and editing .csv files.

2 Fill in the fields as needed to create a profile for each user. The header rows indicate the setting being configuredin each column, and correspond to the user settings found in the Embedded Web Server interface for the application.To use the default setting for a field, leave that field blank in the template. For information about individual settings,see “Configuring global settings for Lexmark Device Quotas” on page 13.

Note: User ID and password are case sensitive.

3 When finished adding users, be sure to save your changes in .csv format.

Importing a users file

After you have downloaded and filled in or updated the template, you can import the file to one or more devices runningLexmark Device Quotas.

Note: Importing a user file overwrites the existing user file.


2 Under User Settings file, click Import, and then follow the prompts to locate the .csv file you want to use. Afteruploading, the printer will report the number of valid user entries found.

Note: Depending on the number of entries, it may take a minute or two for the file to upload. Do not turn off yourprinter during this time.


18

Exporting a users file

You can export a previously uploaded user file to make changes, or to copy the file to other devices running LexmarkDevice Quotas.


2 Under User Settings file, click Export, and then follow the prompts to save the user file to your computer as a .csvfile.

Adding, editing, or deleting users in an existing user file

1 Begin by saving the most current working version of the user file. From the Embedded Web Server, clickApplications >Lexmark Device Quotas.

2 Under User Settings file, click Export , and then follow the prompts to save the user file to your computer as a .csvfile.

3 Edit the user file as needed to add, remove, or change users, and then save the file (be sure to maintain .csv format).

Note: Deleting a user will also delete any usage data that has been stored for that user once the modified UserSettings file is loaded to the printer. For information about saving usage data before deleting a user, see “Exportingusage data” on page 20.

4 From the Embedded Web Server, click Applications >Lexmark Device Quotas.

5 Under User Settings file, click Import, and then follow the prompts to locate the .csv file you want to use. Afteruploading, the printer will report the number of valid user entries found.

Note: Depending on the number of entries, it may take a minute or two for the file to upload. Do not turn off yourprinter during this time.

Exporting and importing settings and data

Exporting and importing global settingsThe global settings file contains default quota settings that are applied to all users who do not have a custom profile,as well as messages to be displayed to users, and the administrator e-mail address.

Note: Settings for Lexmark Device Quotas can only be imported and exported using the Applications interface asdescribed in this section. Do not attempt to use the Import and Export buttons found at the bottom of the GlobalSettings page.

Exporting global settings

You can use the exported .csv file to copy settings to other printers running Lexmark Device Quotas, or make changesto the file and then load it back to the original device.


2 Under Global Settings file, click Export, and then follow the prompts to save the settings file to your computer in .csvformat.


19

Importing global settings

You can use Import to copy global settings to one or more devices running Lexmark Device Quotas.


2 Under Global Settings file, click Import, and then follow the prompts to locate and upload a previously-stored .csvsettings file.

Exporting usage data

Exporting current usage data

Current usage data is data that has been collected since the last reset. Resets can be performed using the LexmarkDevice Quotas Embedded Web Server interface. For information about resetting usage data, see “Configuring globalsettings for Lexmark Device Quotas” on page 13.

Note: Be sure to export usage data before deleting users; previously stored usage data is not saved when a user isdeleted.


2 Under Usage Data next to “Export current usage data”, click Export, and then follow the prompts to save the fileto your computer in .csv format.

Exporting archived usage data

Archived usage data is data that was collected during the interval prior to the last reset. For example, if resets areperformed monthly and the last reset occurred on the first day of March, archived usage data would be available forthe month of February.

Note: Archived usage data will not be saved when quotas are reset, so be sure to export archived usage data you wantto keep prior to resetting quotas.


2 Under Usage Data next to “Export archive usage data”, click Export, and then follow the prompts to save the fileto your computer in .csv format.

Exporting summary usage data

Summary usage data is the total of all archived usage data that has been collected since Lexmark Device Quotas wasinstalled. Summary usage data only includes data from previous completed intervals and does not include any currentdata collected since the last reset.

Note: Summary usage data only includes current users. Deleted users are also deleted from summary usage data.


2 Under Usage Data next to “Export summary usage data”, click Export, and then follow the prompts to save the fileto your computer in .csv format.


20

Using the application from the printer control panelThe Display Quota application installs automatically when Lexmark Device Quotas is installed. The only administrativetask associated with this application is changing the display icon and text that appear on the printer touch screen.

Displaying quota information on the touch screenSelecting the Display Quotas icon on the printer touch screen enables users to view information about their quotas andcurrent usage. Users have the option to print their quotas and current usage or e-mail this information to the e-mailaddress associated with the user ID.

Note: When a user selects Display Quotas on the touch screen, the information presented may include headings forfunctions not supported by some devices. For example, if the quota application has been installed on a single functiondevice, users selecting Display Quotas may also see headings for Copy, Scan, and Fax, even though printing is the onlyfunction available. Functions not available on a device should display usage of zero, even if quota settings exist forthose functions.

Changing display icons and labelsYou can change the icons and associated text that appear on the printer home screen. If you do not want to use thedefault icons for an application, you can import new icons to be used for both the pressed and unpressed button states.

Note: For information about compatible image file types and recommended file sizes, see the mouse-over help nextto each field.

1 From the Embedded Web Server, click Settings or Configuration.

2 Click Device Solutions > Solutions (eSF), or click Embedded Solutions.

3 From Installed Solutions, click the name of the application you want to configure.

4 Click Configure.

5 Select each field you want to change.

6 Enter labels or browse to the appropriate image file.

7 Click Apply to save the settings or Reset to return to the previous settings.

Using the application from the printer control panel

21

Troubleshooting

No usage information has been stored for a userIf no usage information has been stored for a particular user, check the following:

• Verify the user has not been deleted from Lexmark Device Quotas. A list of user accounts can be found under“Accounts” in the application Embedded Web Server interface, or in the User Settings file.

– For information about accessing the application interface using the Embedded Web Server, see “Accessing theEmbedded Web Server” on page 6.

– For information about accessing the User Settings file, see “Managing multiple users” on page 18.

• Verify the user ID shown in Lexmark Device Quotas matches the one used to access device functions. For informationabout user access to device functions, see “Configuring device settings” on page 9.

Note: User ID and password are case-sensitive.

User already exists or duplicate user IDWhen configuring users, each User ID must be unique.

• If the administrator uploads a .csv file containing duplicate user IDs, the application accepts the first instance only,and a message appears listing the duplicate user IDs and the rows in which they can be found.

• If an administrator enters user IDs individually, a message may appear telling the administrator that the user alreadyexists. This feature is not available for all devices. We recommend verifying that each user ID is unique. Duplicateuser IDs may cause unpredictable results.

To edit or delete existing user IDs, see “Managing users individually” on page 16.

Error when importing a .csv fileIf an error occurs when importing a .csv file, the error message specifies the user ID and row where the error occurred.Open the .csv file, and then troubleshoot the problem at the indicated location.

User is unable to copyIf an individual user is unable to use the Copy functions of the device:

• Verify that the user is supplying correct credentials.

• Verify that the user has quota available for Copy functions.

• Verify that the user is set up to access the device using an internal account.

• Verify that the user is a member of a Group included in the security template used to restrict access to Copy functions.

Note: The user ID and password used to authenticate to the device are case-sensitive.

If all users are unable to use the Copy functions of the device:

• Verify that the correct security template has been applied to Copy functions.

Troubleshooting

22

User is unable to printIf an individual user is unable to print to the device:


Note: The user ID and password used to authenticate to the device are case-sensitive. The print driver must beconfigured to pass credentials with the correct capitalization.

• Verify that the user has quota available for Print functions.


• Verify that the user is a member of a Group included in the security template used to restrict access to Print functions.

Note: If a user exceeds print quota and submits another print job, that job will be cancelled. The cancelled job may belisted in the print queue with a status of “Sent to printer” for up to five minutes before it times out and is removedfrom the queue. Other users with available quota will not be prevented from printing in the meantime.

If all users are unable to use the Print functions of the device:

• Verify that the correct print driver is installed and properly configured. This should be the default PostScript driverthat shipped with the device.

• Verify that the correct security template has been applied to Print functions, including those for flash drive printing(if permitted).

User is unable to scanIf an individual user is unable to scan:



• Verify that the user is a member of a Group included in the security template used to restrict access to Scan functions.


If all users are unable to scan:

• Verify that the correct security template has been applied to Scan, E-mail, Fax, and FTP functions.

User is unable to send faxesIf an individual user is unable to send faxes:



• Verify that the user is a member of a Group included in the security template used to restrict access to Fax functions.


If all users are unable to send faxes:

• Verify that the fax module is attached and correctly configured. For information about attaching and setting up faxfunctions, see the User's Guide that came with the printer.

• Verify that the correct security template has been applied to Fax functions.

Troubleshooting

23

User not receiving quota-related e-mail messagesIf an individual user is not receiving e-mail messages from Lexmark Device Quotas:

• Verify that the correct e-mail address has been specified in the account set up for the user in Lexmark Device Quotas.

• If global quota settings have been applied to the user, verify that the “enforcement” settings are set to eitherEnforce, or Inform.

• If custom quota settings have been applied to the user, verify that the “enforcement” settings are set to eitherEnforce, or Inform.

Note: Enforcement settings include settings such as “Copy enforcement”, “Print enforcement”, and “Scanenforcement”.

• Verify that e-mail messages are not being blocked by a spam filter.

If no users are receiving e-mail messages from Lexmark Device Quotas, verify that the SMTP settings on the device havebeen configured correctly. For information about configuring SMTP settings, see “Enabling the device to send e-mail”on page 11.

Administrator not receiving quota-related e-mail messagesIf administrator e-mail messages are not being received from Lexmark Device Quotas:

• Verify that the correct e-mail address has been specified in Admin e-mail address under Global Settings > Messaging.

• Verify that the SMTP settings on the device have been configured correctly. For information about configuring SMTPsettings, see “Enabling the device to send e-mail” on page 11.

• Verify that e-mail messages are not being blocked by a spam filter.

“User quota account not found. Please contact the systemadministrator” error messageThis error message occurs after a user has initiated a device function such as Copy or Fax and has entered a correctUser ID and password, but has not been added to Lexmark Device Quotas. To correct this problem, add the user toLexmark Device Quotas. For information about adding users, see “Managing users” on page 16.

“Unable to display quota information because Lexmark DeviceQuotas is not running” error messageThis error message occurs when a user selects the Display Quotas icon on the printer touch screen, and Lexmark DeviceQuotas either has not been installed on the device, has not been properly licensed, or is not in a Running state. Tocorrect this problem, try one or more of the following:

Verify that Lexmark Device Quotas is installed on the device1 From the Embedded Web Server, do one of the following:

• Click Settings > Device Solutions >Embedded Solutions > Lexmark Device Quotas.


Troubleshooting

24

2 Verify that Lexmark Device Quotas appears in the Installed Solutions list.

• If Lexmark Device Quotas does not appear in the Installed Solutions list, contact your Lexmark representativefor information about obtaining the application.

• If Lexmark Device Quotas is installed, verify that it is in a Running state. If the application is not running, proceedto “Starting the application.”

• If Lexmark Device Quotas is installed and running, proceed to “Verifying the application license”.

Starting the application1 From the Embedded Web Server, do one of the following:

• Click Settings > Device Solutions > Embedded Solutions.

• Click Settings >Embedded Solutions.

2 If Lexmark Device Quotas is in a Stopped state, select the check box next to the application name, and then clickStart.

Verifying the application license1 From the Embedded Web Server, do one of the following:

• Click Settings > Device Solutions > Solutions (eSF) > Lexmark Device Quotas.


2 Click License. If the Status is “Unlicensed”, contact your Lexmark representative for information about obtaining alicense, and then see “Licensing the application” on page 6 for installation instructions.

Troubleshooting

25

Appendix

Special cases

Incoming faxesBecause incoming faxes do not have credentials associated with them, they are not counted towards the quota of anyindividual user. To track incoming faxes, the application maintains a user profile called “FaxesReceived”, that will displaythe appropriate page count in usage reports. No application or quota settings can be applied to the FaxesReceivedprofile.

Printing via FTP or port 9100Because user credentials are not passed with print jobs sent via FTP or port 9100, those jobs are not counted towardsthe quota of any individual user. To track usage for print jobs sent via FTP or port 9100, the application maintains auser profile called “NonCredentialed”, that will display the appropriate page count in usage reports. No application orquota settings can be applied to the NonCredentialed profile.

Administrators can restrict FTP and port 9100 print jobs by clearing the Allow non-credentialed jobs to print checkbox under Application Settings in the Embedded Web Server. For information about configuring application settings,see “Configuring global settings for Lexmark Device Quotas” on page 13.

Note: Non-credentialed print jobs must be allowed in environments using certain embedded applications such as OrdersRouting (Clinical Assistant), and Remote Copy.

Printing from the device Reports menuJobs printed from the device Reports menu may be associated with an authenticated user, in which case the pageswould be counted against that user's quota. They can also be printed as non-credentialed print jobs if no user is loggedin, which might happen if the device is being serviced or maintained.

To require user credentials for printing of reports, clear the Allow non-credentialed jobs to print check box underApplication Settings in the Embedded Web Server, and assign the quota security template to access controls associatedwith the reports menus.

To allow printing of reports not associated with a specific user, select the Allow non-credentialed jobs to print checkbox under Application Settings in the Embedded Web Server. To track usage for print jobs not associated with a specificuser, the application maintains a user profile called “NonCredentialed”, that will display the appropriate page count inusage reports. No application or quota settings can be applied to the NonCredentialed profile.

Notes:

• For information about configuring application settings, see “Configuring global settings for Lexmark Device Quotas”on page 13.

• For information about configuring access controls, see “Granting access to device functions” on page 10.

• If a print job generated from the Reports menu is not associated with an authenticated user and “Allownon-credentialed jobs to print” is disabled, the job will not print.

Appendix

26

Internal pagesInternal pages are those printed to confirm tasks, including things like transmission logs, fax confirmation pages, ore-mail confirmation pages. Because credentials are not associated with internal pages, they are not counted towardsthe quota of any individual user. To track usage for internal pages, the application maintains a user profile called“InternalPages”, that will display the appropriate page count in usage reports. No application or quota settings can beapplies to the InternalPages profile.

Appendix

27

Notices

LEXMARK SOFTWARE LICENSE AGREEMENTPLEASE READ CAREFULLY BEFORE INSTALLING AND/OR USING THIS SOFTWARE: This Software License Agreement("License Agreement") is a legal agreement between you (either an individual or a single entity) and LexmarkInternational, Inc. ("Lexmark") that, to the extent your Lexmark product or Software Program is not otherwise subjectto a written software license agreement between you and Lexmark or its suppliers, governs your use of any SoftwareProgram installed on or provided by Lexmark for use in connection with your Lexmark product. The term "SoftwareProgram" includes machine-readable instructions, audio/visual content (such as images and recordings), and associatedmedia, printed materials and electronic documentation.

BY USING AND/OR INSTALLING THIS SOFTWARE, YOU AGREE TO BE BOUND BY ALL THE TERMS AND CONDITIONS OFTHIS LICENSE AGREEMENT. IF YOU DO NOT SO AGREE, DO NOT INSTALL, COPY, DOWNLOAD, OR OTHERWISE USE THESOFTWARE PROGRAM. IF YOU DO NOT AGREE WITH THE TERMS OF THIS LICENSE AGREEMENT, PROMPTLY RETURNTHE PRODUCT UNUSED AND REQUEST A REFUND OF THE AMOUNT YOU PAID. IF YOU ARE INSTALLING THIS SOFTWAREPROGRAM FOR USE BY OTHER PARTIES, YOU AGREE TO INFORM THE USERS THAT USE OF THE SOFTWARE PROGRAMINDICATES ACCEPTANCE OF THESE TERMS.

1 STATEMENT OF LIMITED WARRANTY. Lexmark warrants that the media (e.g., diskette or compact disk) on whichthe Software Program (if any) is furnished is free from defects in materials and workmanship under normal useduring the warranty period. The warranty period is ninety (90) days and commences on the date the SoftwareProgram is delivered to the original end-user. This limited warranty applies only to Software Program mediapurchased new from Lexmark or an Authorized Lexmark Reseller or Distributor. Lexmark will replace the SoftwareProgram should it be determined that the media does not conform to this limited warranty.

2 DISCLAIMER AND LIMITATION OF WARRANTIES. EXCEPT AS PROVIDED IN THIS LICENSE AGREEMENT AND TO THEMAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, LEXMARK AND ITS SUPPLIERS PROVIDE THE SOFTWAREPROGRAM "AS IS" AND HEREBY DISCLAIM ALL OTHER WARRANTIES AND CONDITIONS, EITHER EXPRESS OR IMPLIED,INCLUDING, BUT NOT LIMITED TO, TITLE, NON-INFRINGEMENT, MERCHANTABILITY AND FITNESS FOR APARTICULAR PURPOSE, AND ABSENCE OF VIRUSES, ALL WITH REGARD TO THE SOFTWARE PROGRAM. ThisAgreement is to be read in conjunction with certain statutory provisions, as that may be in force from time to time,that imply warranties or conditions or impose obligations on Lexmark that cannot be excluded or modified. If anysuch provisions apply, then to the extent Lexmark is able, Lexmark hereby limits its liability for breach of thoseprovisions to one of the following: replacement of the Software Program or reimbursement of the price paid forthe Software Program.

3 LICENSE GRANT. Lexmark grants you the following rights provided you comply with all terms and conditions of thisLicense Agreement:

a Use. You may Use one copy of the Software Program. The term "Use" means storing, loading, installing,executing, or displaying the Software Program. If Lexmark has licensed the Software Program to you forconcurrent use, you must limit the number of authorized users to the number specified in your agreement withLexmark. You may not separate the components of the Software Program for use on more than one computer.You agree that you will not Use the Software Program, in whole or in part, in any manner that has the effect ofoverriding, modifying, eliminating, obscuring, altering or de-emphasizing the visual appearance of anytrademark, trade name, trade dress or intellectual property notice that appears on any computer display screensnormally generated by, or as a result of, the Software Program.

b Copying. You may make one (1) copy of the Software Program solely for purposes of backup, archiving, orinstallation, provided the copy contains all of the original Software Program's proprietary notices. You may notcopy the Software Program to any public or distributed network.

Notices

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c Reservation of Rights. The Software Program, including all fonts, is copyrighted and owned by LexmarkInternational, Inc. and/or its suppliers. Lexmark reserves all rights not expressly granted to you in this LicenseAgreement.

d Freeware. Notwithstanding the terms and conditions of this License Agreement, all or any portion of theSoftware Program that constitutes software provided under public license by third parties ("Freeware") islicensed to you subject to the terms and conditions of the software license agreement accompanying suchFreeware, whether in the form of a discrete agreement, shrink-wrap license, or electronic license terms at thetime of download. Use of the Freeware by you shall be governed entirely by the terms and conditions of suchlicense.

4 TRANSFER. You may transfer the Software Program to another end-user. Any transfer must include all softwarecomponents, media, printed materials, and this License Agreement and you may not retain copies of the SoftwareProgram or components thereof. The transfer may not be an indirect transfer, such as a consignment. Prior to thetransfer, the end-user receiving the transferred Software Program must agree to all these License Agreement terms.Upon transfer of the Software Program, your license is automatically terminated. You may not rent, sublicense, orassign the Software Program except to the extent provided in this License Agreement.

5 UPGRADES. To Use a Software Program identified as an upgrade, you must first be licensed to the original SoftwareProgram identified by Lexmark as eligible for the upgrade. After upgrading, you may no longer use the originalSoftware Program that formed the basis for your upgrade eligibility.

6 LIMITATION ON REVERSE ENGINEERING. You may not alter, reverse engineer, reverse assemble, reverse compileor otherwise translate the Software Program, except as and to the extent expressly permitted to do so by applicablelaw for the purposes of inter-operability, error correction, and security testing. If you have such statutory rights,you will notify Lexmark in writing of any intended reverse engineering, reverse assembly, or reverse compilation.You may not decrypt the Software Program unless necessary for the legitimate Use of the Software Program.

7 ADDITIONAL SOFTWARE. This License Agreement applies to updates or supplements to the original SoftwareProgram provided by Lexmark unless Lexmark provides other terms along with the update or supplement.

8 LIMITATION OF REMEDIES. To the maximum extent permitted by applicable law, the entire liability of Lexmark, itssuppliers, affiliates, and resellers, and your exclusive remedy shall be as follows: Lexmark will provide the expresslimited warranty described above. If Lexmark does not remedy defective media as warranted, you may terminateyour license and your money will be refunded upon the return of all of your copies of the Software Program.

9 LIMITATION OF LIABILITY. To the maximum extent permitted by applicable law, for any claim arising out of Lexmark'slimited warranty, or for any other claim whatsoever related to the subject matter of this Agreement, Lexmark'sliability for all types of damages, regardless of the form of action or basis (including contract, breach, estoppel,negligence, misrepresentation, or tort), shall be limited to the greater of $5,000 or the money paid to Lexmark orits authorized remarketers for the license hereunder for the Software Program that caused the damages or that isthe subject matter of, or is directly related to, the cause of action.

IN NO EVENT WILL LEXMARK, ITS SUPPLIERS, SUBSIDIARIES, OR RESELLERS BE LIABLE FOR ANY SPECIAL, INCIDENTAL,INDIRECT, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES (INCLUDING BUT NOT LIMITED TO LOST PROFITSOR REVENUES, LOST SAVINGS, INTERRUPTION OF USE OR ANY LOSS OF, INACCURACY IN, OR DAMAGE TO, DATAOR RECORDS, FOR CLAIMS OF THIRD PARTIES, OR DAMAGE TO REAL OR TANGIBLE PROPERTY, FOR LOSS OF PRIVACYARISING OUT OR IN ANY WAY RELATED TO THE USE OF OR INABILITY TO USE THE SOFTWARE PROGRAM, OROTHERWISE IN CONNECTION WITH ANY PROVISION OF THIS LICENCE AGREEMENT), REGARDLESS OF THE NATUREOF THE CLAIM, INCLUDING BUT NOT LIMITED TO BREACH OF WARRANTY OR CONTRACT, TORT (INCLUDINGNEGLIGENCE OR STRICT LIABILITY), AND EVEN IF LEXMARK, OR ITS SUPPLIERS, AFFILIATES, OR REMARKETERS HAVEBEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, OR FOR ANY CLAIM BY YOU BASED ON A THIRD-PARTYCLAIM, EXCEPT TO THE EXTENT THIS EXCLUSION OF DAMAGES IS DETERMINED LEGALLY INVALID. THE FOREGOINGLIMITATIONS APPLY EVEN IF THE ABOVE-STATED REMEDIES FAIL OF THEIR ESSENTIAL PURPOSE.

10 TERM. This License Agreement is effective unless terminated or rejected. You may reject or terminate this licenseat any time by destroying all copies of the Software Program, together with all modifications, documentation, andmerged portions in any form, or as otherwise described herein. Lexmark may terminate your license upon noticeif you fail to comply with any of the terms of this License Agreement. Upon such termination, you agree to destroy

Notices

29

all copies of the Software Program together with all modifications, documentation, and merged portions in anyform.

11 TAXES. You agree that you are responsible for payment of any taxes including, without limitation, any goods andservices and personal property taxes, resulting from this Agreement or your Use of the Software Program.

12 LIMITATION ON ACTIONS. No action, regardless of form, arising out of this Agreement may be brought by eitherparty more than two years after the cause of action has arisen, except as provided under applicable law.

13 APPLICABLE LAW. This Agreement is governed non-exclusively by the laws of the country in which you acquired theSoftware Program (or, if that country has a federal system of government, then this Agreement will be governedby the laws of the political subdivision in which you acquired the Software). If you acquired the Software in theUnited States, the laws of the Commonwealth of Kentucky shall govern. No choice of law rules in any jurisdictionwill apply.

14 UNITED STATES GOVERNMENT RESTRICTED RIGHTS. The Software has been developed entirely at private expenseand is provided with RESTRICTED RIGHTS. Use, duplication and disclosure by the Government is subject torestrictions as set forth in subparagraph (c) (1) (ii) of the Rights in Technical Data and Computer Software clause atDFARS 252.227-7013 and in similar FAR provisions (or any equivalent agency regulation or contract clause).

15 CONSENT TO USE OF DATA. You agree that Lexmark, its affiliates, and agents may collect and use information youprovide in relation to support services performed with respect to the Software Program and requested by you.Lexmark agrees not to use this information in a form that personally identifies you except to the extent necessaryto provide such services.

16 EXPORT RESTRICTIONS. You may not (a) acquire, ship, transfer, or reexport, directly or indirectly, the SoftwareProgram or any direct product therefrom, in violation of any applicable export laws or (b) permit the SoftwareProgram to be used for any purpose prohibited by such export laws, including, without limitation, nuclear, chemical,or biological weapons proliferation.

17 CAPACITY AND AUTHORITY TO CONTRACT. You represent that you are of the legal age of majority in the place yousign this License Agreement and, if applicable, you are duly authorized by your employer or principal to enter intothis contract.

18 ENTIRE AGREEMENT. This License Agreement (including any addendum or amendment to this License Agreementthat is included with the Software Program) is the entire agreement between you and Lexmark relating to theSoftware Program. Except as otherwise provided for herein, these terms and conditions supersede all prior orcontemporaneous oral or written communications, proposals, and representations with respect to the SoftwareProgram or any other subject matter covered by this License Agreement (except to the extent such extraneousterms do not conflict with the terms of this License Agreement, any other written agreement signed by you andLexmark relating to your Use of the Software Program). To the extent any Lexmark policies or programs for supportservices conflict with the terms of this License Agreement, the terms of this License Agreement shall control.

Apache License Version 2.0, January 2004http://www.apache.org/licenses/

TERMS AND CONDITIONS FOR USE, REPRODUCTION, AND DISTRIBUTION

1 Definitions.

"License" shall mean the terms and conditions for use, reproduction, and distribution as defined by Sections 1through 9 of this document.

"Licensor" shall mean the copyright owner or entity authorized by the copyright owner that is granting the License.

"Legal Entity" shall mean the union of the acting entity and all other entities that control, are controlled by, or areunder common control with that entity. For the purposes of this definition, "control" means (i) the power, director indirect, to cause the direction or management of such entity, whether by contract or otherwise, or (ii) ownershipof fifty percent (50%) or more of the outstanding shares, or (iii) beneficial ownership of such entity.

Notices

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http://www.apache.org/licenses/

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c (c) You must retain, in the Source form of any Derivative Works that You distribute, all copyright, patent,trademark, and attribution notices from the Source form of the Work, excluding those notices that do not pertainto any part of the Derivative Works; and

d (d) If the Work includes a "NOTICE" text file as part of its distribution, then any Derivative Works that Youdistribute must include a readable copy of the attribution notices contained within such NOTICE file, excludingthose notices that do not pertain to any part of the Derivative Works, in at least one of the following places:within a NOTICE text file distributed as part of the Derivative Works; within the Source form or documentation,if provided along with the Derivative Works; or, within a display generated by the Derivative Works, if andwherever such third-party notices normally appear. The contents of the NOTICE file are for informational

Notices

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Notices

32

http://www.apache.org/licenses/LICENSE-2.0

IndexAaccess controls

setting 10adding users

one at a time 16using the CSV file 18

application settings 13archived usage data

exporting 20

Ccolor copy defaults 13color fax defaults 13color print defaults 13color scan defaults 13configuration checklist 6configuring the application 13configuring the print driver 12controlling access to devicefunctions 10copy defaults

color 13mono 13

copying global settings 19CSV file

for managing users 18

Ddefault settings for users 13deleting users


device security settings 9device user accounts 9display icons

changing 0displaying quota information 21

EE-mail

sending 11editing users


Embedded Web Server using to access configuration

settings 6

enforcing quotas 12error messages

Unable to display quotainformation because LexmarkDevice Quotas not installed. 24

User quota account not found. 24exporting

archived usage data 20summary usage data 20usage data 20

Ffax defaults

color 13mono 13

Gglobal settings 13

exporting 19importing 19transferring to other devices 19

global settings for users 13

Hhome screen icons

changing 21Host ID

local (individual) 7network 7

Iicons

changing 0incoming faxes 26internal accounts

setting up 9

LLexmark License Server

installing 7license files

local (individual) 7network 7

licensing individual 8local 8network 8

Mmanaging users 18mono copy defaults 13mono fax defaults 13mono print defaults 13mono scan defaults 13

Nnetwork settings

finding 6network setup page

printing 6notices 2

Pprint defaults

color 13mono 13

print jobs sent from user workstations 12

printing from user workstations 12

Qquota information

displaying on the printer homescreen 21

quota settings for users 13

Sscan defaults

color 13mono 13

security templates setting up 10

settings for users default 13

SMTP settings configuring 11

summary usage data exporting 20

Ttransferring global settings to otherdevices 19

Index

33

troubleshooting administrator not receiving

e-mails 24duplicate user ID 22error when importing a .csv

file 22Lexmark Device Quotas not

installed error message 24no usage information stored for a

user 22user already exists 22user quota account not found 24users not receiving e-mails 24users unable to copy 22users unable to print 23users unable to scan 23users unable to send faxes 23

Uusage data

exporting 20user accounts

setting up on the device 9user quota account not found

error message 24users

adding one at a time 16adding using the CSV file 18deleting one at a time 16deleting using the CSV file 18editing one at a time 16editing using the CSV file 18using a CSV file to manage 18

Index

34

Date post:	03-Feb-2022
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Lexmark Device Quotas

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