System Analysis And

Design Integrated library management system

GROUP PRESENTATION

MMAMC BBA 3RD SEMESTER

INTRODUCTION

Information systems and organizations influence one another

Library Management System (MIS) acts as utility for processing, accessing and retrieving information to support library activities and decision-making process

Library MIS provides the means and method to manage multimedia-computer based Information Systems to help gain useful, complete and timely information through its objective of satisfying scholarly, academic and administrative information needs of the University.

OBJECTIVE AND SCOPE OF PROJECT

Review of library system

Facilitates quick and efficient information processing and use

Analyze the impact of MIS

Improve business value chain of the university

Appropriate recommendation to the university

PROJECT FEATURES

Analysis of current library system

Proposed new system, its feasibility, benefit, implication and scope

Information system and Information technology required for new

proposed system

Socio-technical transition introduce by new system

Recommendation for continuous improvement

LITERATURE REVIEW

WHAT IS A LIBRARY?

A library is a collection of sources of information and similar

resources, made accessible to a defined community for reference or

borrowing.

Library provides individuals as well as organizations required

information and materials for their purpose.

Libraries often provide quiet areas for studying, and they also often

offer common areas to facilitate group study and collaboration.

WORK STUDY

Our project is based on the Library system of an Academic Library.

For the convenience of our research and project we have selected

Library of Manang Multiple Campus (MMC).

MMC has a central library for all department and courses.

The library is located in a separated building and all the activities

concerning the library are operated within the four walls of the building

for all courses.

ANALYSIS OF EXISTING SYSTEM

INTRODUCTION TO EXISTING SYSTEM

traditional approach,ie all activities are done manually,

no use of IT,

permanent employee employed by ZU,

only hard-cover books,

absence of eBook and internet,

All books are indexed and kept in book racks,

Access to library book

based on membership,

for that

Students has to deposit Rs.5000 in fee counter,

Submit Student id,

2 passport size photos

Extra deposits of Rs.200 in library office,

after that student are given library card and able to withdraw book then.

INDEXING METHOD

Step 1: all books belonging to particular course are distinguished

Step 2: indexing is done alphabetically based on books name, authors,

publisher, etc

Whole process is done manually..

Snap of indexing

A book Foundations of Human Resource Management by Henry ford is

indexed as follows:

COURSE – MANAGEMENT

BOOK – FUNDAMENTALS OF HUMAN RESOURCE MANAGEMENT

AUTHOR – HENRY FORD

(After indexing , book is kepts in book rack in management section under alphabet F )

BOOK RETIEVAL PROCESS

manual process of retrieval and query of books

Step 1: Students must write the Name of course, Name of book and Name of

author of books in slip of paper.

Step 2: then submit it to receptionist at reception and enquiry desk of library

Step 3: You must submit library card. (then some time window is given for

retrieval of books)

Student are not able to quickly access the book instantaneously .

FLAWS IN THE CURRENT SYSTEM

Loss of files

Damage of Files

Difficult to search record

Space consuming

Cost consuming

INTRODUCTION TO PROPOSED SYSTEM

Integrated Library System (ILS)

an enterprise resource planning system for a library, used to track items owned, orders made, bills paid, and patrons who have borrowed

These modules include:

Acquisitions

Cataloging

Circulation

Serials

The OPAC

SYSTEM OBJECTIVES

Improvement in control and performance

Save cost

Save time

Option of online Notice board

Lecture Notes

SYSTEM OVERVIEW

Enterprise application architecture

Interconnected with other departments of the University such as administration, Research and Development, practical labs, Accounting Section, etc.

centralized dedicated server is used to store the data and the metadata

The resources can be shared from the centralized server by providing the users with smart terminals having certain degree of processing power but restricted with security system.

LIBRARY MANAGEMENT SYSTEM

An application which is used to manage the activities of generally small or medium size Libraries

Used to manage library activities

Keeping records of books, information about students and teachers, sharing of information, collaboration of students, interconnection with other systems

SYSTEM DESIGN AND SPECIFICATIONS

Provides explicit details and underlying complexities of the system

System design shows how the system will achieve the desired objectives of the system

design specifications act as the overall plan or model for the system

System design shows how the system actually works and the different components of the system functions as a single unit

System design shows how data are actually stored, manipulated, accessed and distributed.

ENTITY RELATIONSHIP DIAGRAM

AUTHENTICATE AUTHENTICATION

SYSTEM

Password

STAFF

READERS

BOOKS

User Name

Author

Publisher

SR No.

Price

Title

Category

ISBN

Roll No.

Reserve-Date

Issue-Date

F-name

Name

L-name

Return-Date ID

Class

Phone No.

ID

Name

MAINTAIN

ISSUE

RESERVE

RETURN

KEEPS

TRACK

CONTEXT LEVEL DIAGRAM

Student receives

FINE SYSTEM

REPORTS Display

BOOKS

Display info

SYSTEM DISPLAY Executes

LIBRARY STAFF Return book

Issue book

Authentication

Add/delete info

Maintain reader info

LIBRARY

MANAGEMENT

SYSTEM

Search book

STUDENT Reserve

DATA FLOW DIAGRAM

Update

Command

Issue BOOKS

Issue

Display

status Update

Co

lle

ct

Return

Issue

Ha

nd

le d

eta

ils

Co

mm

an

d d

ata

Co

mm

an

d d

ata

Modify/

Insert

Maintain Student

Stu

de

nt

da

ta

STUDENT

Reservati

on

REPORTS

Display

status

Store details

Book

search

Reservation

Display Command

Co

mm

an

d d

ata

Return

LIBRARY STAFF

SYSTEM STRUCTURE CHART

LIBRARY MANAGEMENT

SYSTEM

BOOKS STAFF

OTHER

NEWS

PAPER

REFERENCE

BOOK

QUESTION

PAPERS

TEXT

BOOK

LIBRARIAN

MAGAZINE

NOVEL

READER

STUDENT OTHER TEACHER OTHER

SYSTEM REQUIREMENTS

Computer server for storing the centralized data, metadata and resources.

Data base (MS Access or Oracle or My SQL)

Operating system for the computers (Windows, other)

Internet

Ethernet cable for connecting the devices

Barcode Readers

System Administrator or Analyst

SUPPLEMENTARY SYSTEMS

Sub-systems which are significant for the primary system

supplementary systems are required for the efficient operation of the system

These systems support and improve the overall working process and the value of the system

BARCODE SYSTEM

A barcode reader (or barcode scanner) is an electronic device that can read and output printed barcodes to a computer

It consists of a light source, a lens and a light sensor translating optical impulses into electrical ones

The system can be integrated with barcode readers which makes the job of indexing and finding the required books efficient and convenient

ISBN of the books can be scanned and computers will automatically record the details of the book.

E-LIBRARY

A library system which uses electronic devices to store, access and share information

E-library consists of e-books which can be accessed through computers, tabs, mobiles, etc.

E-library provides time shift

Simultaneous access of the information

Search facility

Less storage space

Digitization can enhance legibility and remove visible flaws such as stains and discoloration.

HOW THE SYSTEM WORKS

System based on Database management System

Details about books are stored in centralized server by the help of barcode readers and the system also keeps track of the position of books.

Internal library system is based on Client-server Architecture.

Members of the system are given with Username and Password to log in from any device from anywhere

Smart terminals with limited processing power helps Database Administrator to control and secure the system from external unauthorized users.

HOW THE SYSTEM WORKS

DBMS creates reports at the end of every month based on the access, order and share of information by the users

Internet connection enables user to read and download e-books

Internal client-server system can be integrated with the overall Enterprise application system of the campus or University.

Accounting, R&D, Administration Dept. can be integrated with the system

System also provides online noticeboard service

Teachers can upload lecture notes and students can submit project reports, assignments, complaints, suggestions which are stored in central database and can be retrieved when needed.

SYSTEM IMPLEMENTATION

Meaning : It is the practice of creating or modifying a system to

create a new business or replace an existing business

System implementation is the process of :

1. Defining how the information system should be built

2. Ensuring that information system is operational and used.

3. Ensuring that the information system meets quality standard

FEASIBILITY ANALYSIS

• A detailed investigation and analysis conducted to determine the financial, economical, technical, or other advisability of a proposed project.

• A study to determine whether a plan is capable of being accomplished successfully.

• It is primary and most important thing in development of project.

TECHNICAL FEASIBILITY

• It is the process of proving that the concept is technically feasible

• Technological requirements such as computers, servers, internet, barcode readers, etc are needed.

• The purpose of technical feasibility to ensure that all the inputs required for the project are available and technically feasible.

Economic Feasibility

• It is the analysis of project’s cost and revenues in an effort to determine whether or not it is logical and possible to complete.

• It determines whether the time and money are available to develop the system.

• Includes the purchase of

New equipment

Hardware

Software

The overall system can be summarized as

• Computer server – Power Edge R710 server : RS 3,00,000

• Client computers – M300, Ncomputing (3-in-1 Thin client Kit for virtual desktops.), Rs. 90,000

• Barcode readers – Lazer Barcode Scanner Wireless Symcode : Rs13,000

• Internet – OorldPink (Annual package)

Price : RS.12000

Installation charge: Free

Turbo speed : 5 Mbps 600 GB

Unlimited speed : 256 kbps

Total package price : Rs 12000

•Administration cost : Rs. 2,50,000 approx.

•Overall Cost : Around NRs. 7,00,000

TIME FEASIBILITY

• Time feasibility is defined as the probability of a project to be completed within its schedule time limits, by a planned due date.

• It is the measure of how reasonable the project timetable is.

21-Mar 31-Mar 10-Apr 20-Apr 30-Apr 10-May 20-May 30-May 9-Jun

Existing System Analysis

New System Design

Programming

Testing

New System Implementation

5

15

10

7

5

Start Date (2016)

Act

ivit

y

PROJECT GANTT CHART