DOCUMENT RESUME

ED 384 361 IR 055 539

AUTHOR Atkins, David; Beile, PennyTITLE Louisiana Academic Library Statistics 1994. Selected

Statistics from the 1994 IPEDS Survey of AcademicLibraries.

INSTITUTION Louisiana State Library, Baton Rouge.PUB DATE 30 Jun 95NOTE 39p.PUB TYPE Statistical Data (110) Tests/Evaluation

Instruments (160)

EDRS PRICE MF01/PCO2 Plus Postage.DESCRIPTORS *Academic Libraries; Higher Education; Library

Collections; Library Expenditures; Library Personnel;Library Research; Library Services; *LibraryStatistics; Library Surveys; Statistical Data

IDENTIFIERS 'Louisiana

ABSTRACTThis report is the unofficial, pre-publication

summary of Louisiana 1994 IPEDS (Integrated Post-secondary EducationData System) academic library statistics forms. The primary impetusfor this publication is to provide Louisiana academic librarydirectors a timely and more user-friendly presentaion of IPEDSstatistics. Libraries are grouped according to criteria based on theCarnegie Classification for their institution. Carnegie classesinclude: Research; Doctoral; Medical; Comprehensive; Liberal Arts;Two Year; and Religion and Theology. For simplicity, the libraries inthe "Research" group combine different Carnegie categories: ResearchI, Doctoral II and Medical School. A list of definitions for selectedcolumn headings precedes the statistical information. Statistics areprovided for the following: staffing levels, by Carnegie category;expenditures, by Carnegie category; collections, by Carnegiecategory; services to patrons, by Carnegie category; staffing--FTE(Full-time Equivalent) and expenditures 1994 fiscal year (FY), byindividual college; expenditures--FY 1994, by college;collections--FY 1994, by college; and services--FY 1994, by college.A copy of the 1994 IPEDS Academic Libraries Survey and generalinstructions is included. (MAS)

***********************************************************************

Reproductions supplied by EDRS are the best that can be madefrom the original. document. *

************************A**********************************************

r)

U.S. DEPARTMENT OF EDUCATIONOffice ol Educational R3 search and Improvement

EDUCATIONAL RESOURCES INFORMATIONCENTER (ERIC)

O This document nes been reproduced asrecvved from the person or organizationonginating rl

0 Minos changes nave Peen made to improverePrOducton quality

Pants& view or °Demons stated in ttil$ docu-mint do not nics$Urily represent officialOERI position or policy

Selected Statistics from the1994 IPEDS Survey of

Academic Libraries

June 30, 1995

David Atkins, Science Reference Librarian andPenny Beile, Social Science Reference Librarian

Middleton Reference ServicesLouisiana State University Libraries PERMISSION TO REPRODUCE THIS

MATERIAL HAS BEEN GRANTED BY

David P. AtKins

TO THE EDUCATIONAL RESOURCESINFORMATION CENTER (ERIC)

I

INTRODUCTION

Louisiana Academic Library Statistics 1994 is the unofficial, pre-publication summary ofLouisiana 1994 IPEDS (Integrated Post-secondary Education Data System) academic librarystatistics forms. This publication is a precursor to the official IPEDS compilation which is to bepublished by the National Center for Education Statistics, a part of the U.S. Department ofEducation. The authors wish to acknowledge Stanley Wilder, Assistant Dean for Technical andFinancial Services, who compiled the 1992 edition and contributed to this edition.

The primary impetus for this publication is to provide Louisiana academic library directors atimely and more user-friendly presentation of IPEDS statistics. For many Louisiana librarydirectors, IPEDS is the primary source of statistics with which to make peer comparisons. Everyeffort has been made to ensure that the data in this document are accurate. However, figuresmay, in some cases, differ from those in the official IPEDS compilation.

The libraries are grouped according to criteria based on the Carnegie Classification for theirinstitution. A Classification of Institutions of Higher Education, 1987 edition, lists thesecategories with a review of category qualifications. Carnegie classes include Research, Doctoral,Medical, Comprehensive, Liberal Arts, Two Year, and Religion and Theology. For simplicity, thelibraries in the "Research" group combines different Carnegie categories. These categories are :Research I (LSU Baton Rouge), Doctoral II (Louisiana Tech, Tulane, and University of NewOrleans), and Medical School (LSU Medical Center).

While working with the data, please note:

* The present document includes Louisiana academic libraries which fall into one ofthe following Carnegie classifications: Research, Doctoral, Medical Library, Liberal Arts,Comprehensive, 2-Year, and Religion and Theology. It excludes institutions which didnot return survey forms, or returned incomplete forms.

* The Loyola library data includes the Loyola University Library and the Loyola LawLibrary.

* The LSU Baton Rouge data combines three administratively distinct libraries, the LSULibraries, the Veterinary Medicine Library, and the Hebert Law Center Library.

* The LSU Medical Center library data combines the New Orleans and Shreveportcampus libraries.

* Holy Cross and Union Baptist were not listed in A Classification of Institutions ofHigher Education.

An electronic version of the Louisiana 1994 IPEDS survey results is available by contactingDavid Atkins, notdpa@unixl.snccIsu.edu, (504) 388-6573 orPenny Beile, notpmb@lsuvm.sncc.lsu.edu, (504) 388-2720.

Libearian IL:

Other 14-1E:

Contrib. Ser.Staff FTE:

Student VIE:

DEFINITIONS FOR SELECTED

COLUMN HEADINGS

Total number of librarian and professional staff, includes administrators.

All library staff, except for librarians and students, who are paid wages.Excludes maintanence staff and includes clerical and technical staff.

Those whose services are valued by bookkeeping entries rather than fullcash transactions. Does not include volunteers.

Student assistants who are employed on an hourly basis, includes workstudy programs.

Librarian, Other Staff,and Student Exp.: Expenditures for salaries and wages before deductions.

Books and PrintMat. (Exp):

Current Serials(Exp):

ComputerHrd /Sftware(Exp):

All OtherExp.:

OPAC CtlgdVol; Added:

OPAC CtlgdVol; Total

Includes all books, serial backfiles, and other print materials. Excludescurrent serial subscriptions and microforms.

Includes current subscriptions to periodicals, newspapers, annuals,proceedings, and transactions of societies.

Hardware includes computers; terminals, servers, and other equipmentnecessary to run machine-readable materials. Software includes machine-readable materials such as CD-ROMs, and magnetic tapes and disks.

Includes microforms, audiovisual materials, preservation costs, furniture,and all other expenditures not reported in specific categories.

The number of volumes of work contained in one binding which has beencataloged or classified or otherwise made ready for use that was addedduring the fiscal year.

The total number of volumes of work contained in one binding which hasbeen cataloged or classified or otherwise made ready for use that was heldat the end of the fiscal year.

Cur. Ser.: Current serials that include government documents issued serially, butexcludes microforms, audiovisual materials, and machine-readablematerials.

Gov. Docs: Materials in all formats that are published by a government agency and arenot reported on other lines.

Microforms: All roll microfilm, microcards, microfiche, and ultrafiche. Includesgovernment documents.

Circ. Trans.Gen. Coll.:

Circ. Trans.Reserve:

Doc. Deily,ILLOut:

Doc. DelILLIn:

Reference Trans.:

N of GroupPresent.:

Group PresAttendees:

Public Ser.Hrs/Week:

The number of items lent from the general collection.

The number of items lent from the reserve collection.

The number of filled requests for material provided to other libraries.

The number of filled requests for material received from other libraries ordocument delivery services.

The total number of reference transactions per week involving mediationbetween an information source and a patron by a member of the librarystaff.

The total number of presentations, including bibliographic instruction orcultural, educational, or recreational presentations that are sponsored bythe library.

The total number of persons served by library sponsored grouppresentations.

The total number of unduplicated public service hours for both the mainlibrary and all branches.

STAFFING LEVELSSUMMARY

CarnegieClass

LibrarianFTE

OtherFTE

ContributedServices

StudentFTE

TOTALFTE

Research 173.00 262.35 2.25 151.26 588.86

Comprehen 161.50 186.60 1.00 255.66 604.76

Liberal Arts 14.00 11.50 0 35.00 60.50

Two-Year 25.00 23.00 0 22.30 70.30

Religion 11.00 7.00 4.00 8.85 30.85

TOTAL 384.50 490.45 7.25 473.07 1355.27

STAFFING LEVELSby FTE type

FIE Typo

Sturknt

1111 Contra) Sat

Other Staff

Ei ubismn

Convieshn I TwelYtar I

Research Ubsrai 141a Itsapion

TOTAL STAFFING LEVELSby FTE

Librarian 28.4%

EX

PEN

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UR

ES

SUM

MA

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STA

FFST

AFF

STA

FFST

AFF

Car

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Cla

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xpen

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dE

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Res

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5,94

9,45

1$4

,689

,296

$1,2

65,2

53$1

1,90

4,00

0$3

,053

,104

$ 5,

979,

195

$ 62

2,01

6$3

,959

,588

$25,

517,

903

Com

preh

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333,

830

4,68

9,29

681

8,37

09,

430,

987

1,90

7,12

23,

652,

083

360,

301

2,74

7,68

818

,098

,181

Lib

eral

Art

s40

3,98

83,

278,

787

43,7

9960

8,26

612

1,53

921

6,12

222

,978

162,

399

1,13

1,30

4

Tw

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314

160,

479

96,4

551,

315,

007

395,

799

129,

180

90,6

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2,74

22,

273,

410

Rel

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0,31

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,905

63,8

9333

2,10

817

2,53

471

,449

27,9

9815

7,82

476

1,91

3

TO

TA

L$1

2,72

5,89

3$8

,576

,705

$2,2

87,7

70$2

3,59

0,36

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$10,

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$1,1

23,9

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,241

$47,

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TO

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399,

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8,12

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,274

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eral

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398,

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431,

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6,76

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766

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6815

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243

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TA

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011

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1,15

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170,

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4,46

9,23

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7,77

220

,465

,737

36,4

08,9

12

TO

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by C

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910

SERVICES TO PATRONS ISUMMARY

CarnegieClass

GeneralCirculation

ReserveCirculation ILL-Out ILL - In

TotalCirculation

Research 1,123,528 213,913 56,206 37,395 1,430,102

Comprehen 847,844 200,718 27,130 23,099 1,098,791

Liberal Arts 34,738 4,655 1,023 1698 42,114

Two-Year 59,672 9,521 388 477 70,058

Religion 61,669 5,381 761 946 68,757

TOTAL 2,127,431 433,468 85,508 63,615 2,710,022

CIRCULATION SUMMARYby Transaction Type

Transaction

II Gomm'Reserve

N sucutEi ILL-In

Igkan

Two Yew

Liberal M

Cornweiwn

Rwerardi

0 20 0

0 20 40 80 80 100

11

INTERLIBRARY LOANby Transaction Type

Transaction (%)

ni-OutILLIn

100

Comprahen Two YearRasearch Mani Arks Rca

'3EST COPY AVAILABLE:

CarnegieClass

SERVICES TO PATRONS IISUMMARY

Reference Number ofTransactions Presentations

Number ofPersons

HoursOpen

Research 9,294 1,529 18,412 564

Comprehen 5,701 2,141 34,402 1,036

Liberal Arts 733 57 1,654 153

Two-Year 1,474 337 9,286 350

Religion 719 35 647 301

TOTAL 17,921 4,119 64,401 2,404

la

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616,

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7,59

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1,32

7,27

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519,

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79,7

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770,

262

121,

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837,

143

57,8

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3,01

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8,78

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2,85

910

9,30

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108

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5,94

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3,24

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1.85

2.85

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7,37

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497,

597

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4,43

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5,95

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6,81

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FORM iPEDS-L.tS-144

U.S. DEPARTMENT OF COMMERCEMMEAU OF IHE CENSUS

ALONG AS COLLECTING AGENT FOR THEU.S. DEPARTMENT OF EDUCATION

NATIONAt CENTER FOR EDUCATION STATISTICS

INTEGRATED POSTSECONDARYEDUCATION DATA SYSTEM

.:..- . .

ACADEMIC LIBRARIES SURVEY :......

OMB No. 1850-0582: Approval Expires 07/31/95

NOTE - The completion of this survey, in a timely and accurate manner, isMANDATORY for art institutions which participate or are appticents for participationIn any Federal financial assistance program authorized by Title IN/ of the HigherTaluration Act of 1986. as amended. The completion of this survey is mandated by 20

1094(4111171.... . ...

Fot thoia institutions not required to complete this survey on the boSinof the aboverequirements, the completion of this survey is voluntary and authorized by 201221e-1.

. .

-Public reporting burden for thiecollectiorinf information is estimated to avows 1.0hour per response but May MVP from 30 minutes to 2.5 hours depending onwhether the information's readily accessible to machine readable files. Tim burden

.,:eatimattrinciudes the time for reviewing instructions. searching odstinii dotssources, gathering and maintaining the date needed, and completing and reviewingthe collection -ofinforrnation. Sivid comments regarding this burden estimate or any

-other:aspect of this toilection.of infonnationrincluding su for reducing this:burden, to the U.S. Department.Oftducetion. IA:emotion seggeementand.Compliance 'Division. Washington, DC 20202-4851, end to the Office of Managementand Budget, Paperwork Reduction Protect 1860.4582, Washington. DC 20503.

Please read the accompanying instructionsbefore completing this survey form. Reportdata ONLY for the institution in the addresslabel. if data for any other institutions orbranch campuses are included in this reportbecause they CANNOT be reportedseparately, please provide a list of theseschools.

11111111119,111111111

Please correct any errors in the name, address, end ZIP Code.

if there are any questions about this form,contact a Bureau of the Census 1PEDS

representative at MOO) 451 -6236.

DR. JOHN KAYLOUISIANA BOARD OF REGENTS150 THIRD STREET. SUITE 129BATON ROUGE, LA 70801- 1 389(504)342-4253

Oate due: November 15, 1994

3. Telephone (Area code, number, ext.)

Does your institution have its ownlibrary as defined in Part A of thelostructiotts?

RPOSE OF THE SORVEY::.:The National Center for Education Bustles .IN.CESibOliec tr..':iiihes data periodically to obtaincomprehensive picture on the statue of :oollections,lrateritctiOns. staff, service per typical week, and libroperating expenditures In postsecondary instittitions..Thettirvey is being conducted In compliance withCanter's mission to collect and analyze, and disseminate statistics and other data related to education in theUnited States 120.U.S.C. 1;210,4306ml Education Proyisiatis Act, e06(1)3, as amendeda

e .

. .

LOSE3 Of DATA. . .

Collection of these data over time will enable the nation to plan effectiVelYlo th a development and use of. .

postsecondary education library resources. Congress uses the date to assess the need for revisions of existingleg ispiticm concerning libraries and the allocation of Federal funds. Federal agencies need the data to evaluate andadminister library programs. State education agencies end college librarians and administrators use the data forregional and national comparisons of library resources to plan for the effective use of funds. Finally, libraryassociations and researchers use the survey results to determine the status of library operations and the profession.

The definitions and instructions for compiling IPEDS data have been designed to minimize comparability problems.However, postsecondary education institutions differ widely among themselves. As a result of these differno04,Comparisons of data provided by Individual Institutions may be misleading.

29 :EST COia\ ICAILAEILS.

UN

ITID

158

264

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Not

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inst

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adm

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trat

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unit

nam

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is r

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incl

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brar

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surv

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ta fo

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inst

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es in

this

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for

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UN

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3031

uNITID 158264SECTOR 02

L

Part A NUMBER OF PUBLIC SERVICE OUTLETS, FISCAL YEAR 1994

LineNo.

ttem Number

01 Branch and inder indent libraries Exclude main or central library.

Part q LIBRARY STAFF, FALL 1994(Esc lads maintananos and custodial staff.)

NOTE: Report data to two decimals.

LineNo.

Staff Number of F7E*

02 Librarians and other professional staff

03 All other paid staff (except student assistants)

04 Contributed services staff

Student assistants from *It funding sources

Total FTE staff (Sum of lines 2 through 5)"

*FIE is Full-time equivalent

FOAM IPEDSL 16-1.941 32Page 3

UNITID 158264SECTOR 02

Part C LIBRARY OPERATING EXPENDITURES, FISCAL YEAR 1994

NOTE: Do not report the same expenditures more than once.

LineNo. Category Amount

(Whole dollars only)

07

Salaries and wages Exclude employee fringe benefits.

Librarians and other professional staff

08 All other paid staff {except student assistants)

09

.. ..

Student assistants

10Information resources .

Books, serial backfiles. and other print materials Exclude currentserials and all microforms.

11 Current serials Exclude microforms, audiovisual materials, andmachinereadable materials.

12

. ...

....Microform* Include current serials.

13

- . ,_ . .:.

Audiovisual materials include current serials.

.: :....

14 Computer files and search services include current serials.

15 Document delivery/interlibrary loan

18 Other

17 Preservation

18 Furniture and equipment Exclude computer equipment.

19 Computer hardware and software include maintenance.

20 Bibliographic utilities, networks, and consortia

21 All other operating expenditures

22 Total operating expenditures (Sum of lines 7 through 27)

1 23FORM IPED *1.941

Employee fringe benefits (if paid from the library budget)

33Page 4

UNITID 158264SECTOR 02

Part 0 LIBRARY COLLECTIONS, FISCAL YEAR 1994 L

LineNo.

Total number

Category Added during fiscal year(1)

Held at end of fiscal year

(2)

24

Books, serial bacicfiles, and governmentdocuments that are accessible through thelibrary's catalog Include bound periodicals andnewspapers and exclude microfcirms.

Volumes

25 Titles

.

26

Government documents Include governmentdocuments that are not reported elsewhere.

Units

27 Titles

28

Current serials Include periodicals,newspapers, and government documents.

Total number of paid and unpaidsubscriptions

29 Titles number of unique titles)

30

Microforms

Units

31 Titles

32 Manuscripts and archives Linear feet

33 Cartographic materials Units

34 Graphic materials Units

35

Sound recordings

tf. is

36 Titles

37

Film and video materials

Units

36 Titles

39

Computer files

Units

40 Titles

41 Other library materials UnitsFORM RIDS-1.16-114

34 3EST COPY AVAILABLIPage 5

UNITIO 158264SECTOR 02

Part E LIBRARY SERVICES, FISCAL YEAR 1994

tineNo.

Number

Circulation transactions

General collection

Reserve collection

Document delivery/InterlIbrary loan

Provided to other libraries

45 Received from other libraries or commercial services

46

information service to groups

Number of presentations

.

... ..

47 Number of persons served in presentations

Part F LIBRARY SERVICES, TYPICAL WEEK, FALL 1994

LineNo.

:Category Number

48 Public service hours

49

50

Gate count

Reference transactions Include computer searching.

FORM IPE 16.1 .9 t 35Page 6

GENERAL INSTRUCTIONS L

Please respond to each item on this report in the space provided. Please do not leave any lines blank. If theappropriate answer is zero or none, use 0. If an exact figure is unavailable, use U/A. Include data for the-mainor central library and all branch and independent libraries that were open all or part of fiscal year 1994.

INSTITUTIONAL IDENTIFICATION

In the space provided on the front page of this report, makeany necessary corrections to the preprinted addressinformation. Also, please enter the name, title, area code andtelephone number of the person responsible for completingthe report.

PERIOD OF REPORT

Report information for the following time periods as specifiedin each section:

1. Fiscal year 1994 A 12-month period between June 1,1993 and September 30, 1994 which corresponds to yourinstitution's fiscal year. (For Sections A, C, D, E)

2. Typical weak. Fall 1994 A typical week is one that isneither unusually busy nor unusually slow. Avoid vacationperiods for key staff or days when unusual events aretaking place on the campus or in the library. Choose aweek in which the library is open its regular hours. Includeany seven consecutive calendar days. (Section F)

3. Fail 1994 The period during the fall of 1994 when thesurvey form is being completed. (Sectioi B - Library Staff)

Part A NUMBER OF PUBUC SERVICE OUTLETS,FISCAL YEAR 1994

Ubrary An entity that provides all of the following:

1. An organized collection of printed or other materials, or acombination thereof;

2. A staff trained to provide and interpret such materials asrequired to meet the informational, cultural, recreational,or educational :weeds of clientele;

3. An established schedule in which services of the staff areavailable to clientele;

4. The physical facilities necessary to support suchcollection, staff, and schedule.

This includes libraries that are part of looming resourcecenters.

Branch and independent libraries (lino 1) Report thenumber of branch and independent libraries at yourinstitution that were open all or part of FY 1994. EXCLUDETHE MAIN OR CENTRAL LIBRARY. Branch and independentlibraries are defined as auxiliary library service outlets withquarters separate from the central library of an institutionwhich have a basic collection of books and other materials, aregular staffing level, and an established schedule. Branchand independent libraries are administered either by thecentral library or, as in the case of some libraries (such aslaw, medical, etc.), through the administrative structure ofother units within the university. Departmental study/readingrooms are not included. Include data for all branch andindependent libraries on the campus. Include libraries onbranch campuses (i.e., located in another community) ifthose campuses are registered under the same NCES UNITIDnumber as the main campus. (Exclude libraries on branchcampuses that have a separate identification number.)

FORM 1Pess4.16-1941

Part B LIBRARY STAFF, FALL 1994

Full-time equivalent (FTE) employees Report thenumber of filled or temporarily vacant full-time equivalent(FTE) positions during Fall 1994 paid from funds under librarycontrol. To compute full -time equivalents of part-timeemployees and student assistants, take the TOTAL number ofhours worked per week by part-time employees IN EACHCATEGORY and divide it by the number of hoursCONSIDERED BY THE REPORTING LIBRARY TO BE AFULL-TIME WORK WEEK (e.g., 60 hours per week of part-timework divided by 40 hours per full-time week equals 1.5 FTE).Data should be reported to two decimal places.

Ubrarians and other professional staff (lino 2) Reportthe total FTE of librarians and other professional staff,including administrators. Report staff members doing work

. that requires professional education (the master's degree orits equivalent) in the theoretical and scientific aspects oflibrarianship; also, in some libraries, staff performingprofessional level tasks who, though not librarians, haveequivalent education and training in related fields (e.g.,archives, computer sciences, business administration,education).

All other paid staff (except student assistants)(line 3) Report the total FTE of all other library staff whoare paid annual salaries or hourly wages except students,who are reported on line 5. Include technical and clerical staff,but exclude maintenance and custodial staff.

Contributed services staff (line 4) Report the total Fitfor contributed services staff. Contributed services staff arethose, such as members of religious orders, whose servicesare valued by bookkeeping entries rather than by full cashtransactions. Do not include volunteers.

Student assistants from all funding sources (line 5)Report the total FTE of student assistants, employed on anhourly basis whore wages are paid from funds under librarycontrol or from a budget other than the library budget,including College Work Study Program. Exclude maintenanceand custodial staff.

Total FTE staff (Iles 8) Report the sum of lines 2through 5.

Part C UBRARY OPERATING EXPENDITURES, FISCALYEAR 1994

Expenditures (lines 7-23) Report funds expended by thelibrary in fiscal year 1994 (regardless of when received) fromits regular budget and from all other sources, e.g., researchgrants, special projects, gifts and endowments, and fees forservices. If items in this section are not paid from the librarybudget but can be easily identified in other parts of theinstitution's budget, report them here. Expenditures should bereported for the 12-month period which corresponds to yourlibrary's fiscal year between the calendar period June 1, 1993,to September 30, 1994. All expenditures should be reported inwhole dollars in the most appropriate category to provide anunduplicated count of expenditures. Exclude expenditures fornew buildings and building renovation. DO NOT REPORT ANYEXPENDITURES MORE THAN ONCE.

REMOVE INSTRUCTIONS REFORE MAILING AND RETAIN FOR YOUR FILES.

36Instructions page 1

GENERAL INSTRUCTIONS L Continued

Part C UBRARY OPERATING EXPENDITURES, FISCALYEAR 1994 Continued

Salaries and wages (lines 7 -9) Report expenditures forfull-time and part-time salaries and wages before deductions.Exclude employee fringe benefits provided by your institutionfor all regular library staff which may be reported on line 23.Include salaries and wages from all sources paid to studentsserving on an hourly basis. Federal funds paid to students inthe College Work Study Program should be reported here.Exclude contributed services and maintenance and custodialstaff.

Books, serial beckfilos, and other print materials(lino 10) Report expenditures for all materials consistingprimarily of words and usually produced by making animpression with ink on paper. Included in this category arematerials that do not require magnification: books,government documents, braille materials, ephemeral printmaterials, and the like. Exclude current serial subscriptionsand microforms.

Current serials (line 11) Report expenditures for currentsubscriptions to serials. These are publications issued insuccessive parts, usually at regular intervals, and, as a rule,intended to be continued indefinitely. Serials includeperiodicals, newspapers, annuals (reports, yearbooks, etc.),memoirs, proceedings, and transactions of societies. Excludeexpenditures for microforms, audiovisual materials, andmachine-readable materials.

Microform* (line 12) Report expenditures for allphotographic reproductions of textual, tabular, or graphicmaterials reduced in size so that they can be used only withmagnification. Examples of microforms are roll microfilm,microcard, microfiche, and ultrafiche. Include current serials.

Audiovisual materials (line 13) Report expenditures forall library materials that are displayed by visual projection ormagnification or through sound reproduction, or both,including graphic materials, audio materials, motion pictures,video materials, and special visual materials such asthree-dimensional materials. Include current serials.

Computer files and search services (line 14) Reportexpenditures for materials considered part of the collection,whether purchased or leased, such as CD-ROMs, magnetictapes, and magnetic disks, that are designed to be processedby a computer or similar machine. Examples are U.S. Censusdata tapes, locally-mounted databases, and reference tools onCD-ROM, tape, or disk. Include current serials. Includeexpenditures for online searches of remote databases. Includeexpenditures for equipment when the cost is inseparablybundled into the price of the information service product.Exclude expenses for library system software andmicrocomputer software used only by the library staff whichare reported on line 19.

Document delivery/Interlibrary loan (line 15) Reportexpenditures for document delivery and interlibrary loanservices. Include fees paid for photocopies, costs oftelefacsimile transmission, royaltitis and access fees paid toprovide document delivery or interlibrary loan. Include feespaid to bibliographic utilities if the portion paid for interlibraryloan can be separately counted. Do not count expendituresrelated to transactions between the main or central libraryand any libraries reported in Part A, transactions betweenlibraries reported in Part A, or expenditures for on campusdelivery.

Other (line 16) Report any other collection expendituresnot already included on lines 10-15 such as expenditures forcartographic materials and manuscripts.

FORM rtos-L*11141

Preservation (line 17) Report expenditures for theactivities associated with maintaining library and arcnivalmaterials for use either in their original physical form or insome other usable way. This includes but is not limited tobinding and rebinding, materials conservation, deacidification,lamination, and restoration.

Furniture and equipment (line 18) Report expendituresfor all library furniture and equipment purchased during the1994 fiscal year. Include microform equipment, audiovisualequipment, and related-maintenance costs.

Computer hardware and software (line 19) Reportexpenditures from the library budget for computer hardwareand software used to support library operations, whetherpurchased or leased, mainframe or microcomputer. Includeexpenditures for maintenance. Include the expenditure forequipment used to run information service products whenthat expenditure can be separated from the price of theproduct. Exclude expenditures reported on line 14.

Bibliographic utilities, networks, and consortia(lino 20) Report expenditures for services provided bynational, regional, and local bibliographic utilities, networks,and consortia. Exclude expenditures already reported on lines14 and 15.

All other operating expenditures (line 21) Report allother expenditures not already reported on lines 7-20 exceptemployee fringe benefits which are reported on line 23.Exclude expenditures for new buildings and buildingrenovations.

Total (line 22) Report the sum of lines 7 through 21.

Employee fringe benefits (lino 23) If benefits are paidfrom the library budget, report the amount here.

Part D UBRARY COLLECTIONS, FISCAL YEAR 1994

NOTE Go-nmment documents should be included in thecount for each format (i.e., lines 24,25, and 28-41).

Column (1), Total number added during fiscal yearReport the gross number of each category added. Do notsubtract the number withdrawn.

Column (2), Total number held at end of fiscal yearReport the total number of each category held at end of fiscalyear. To get this figure, take the total number held at the endof the previous fiscal year, add the number added during thefiscal year just ended and subtrar t the number withdrawnduring that period.

Units (lines 26, 30, 33, 34, 35, 37, 39, 41) An individualphysical item of library material. Examples of units are: avolume (books and serials); a reel, sheet, or card(microforms); a sheet or bound atlas (cartographic materials);a filmstrip, slide, photograph, or print (graphic materials!:disk, cassette, cartridge, or reel 'sound recordings, film andvideo materials); a disk, tape, or cartridge (computer files).

Volumes (line 24) Report the number of volumes of anyprinted, mimeographed, or processed work contair ed in onebinding or portfolio, hardbound or paperbound, which hasbeen cataloged, classified, or otherwise made ready for use.Include any government documents that are accessiblethrough the library's catalog regardless of whether or not theyare separately shelved. This includes documents for whichrecords are provided by the library or downloaded from othersources into the library catalog.

37BEST COPY AVAILABLE1._

Instructions page 2

GENERAL INSTRUCTIONS - L Continued

Titles (lime 2E, 27, 29, 31, 38, 38, 40) Report thenumber of titles of publications which form a separatebibliographic whole, whether issued in one or severalvolumes, reels, disks, slides, or parts. The term 'title' appliesequally to priiited materials, such as books and periodicals, aswell as to audiovisual materials, microforms, andmachine-readable materials. Usually, but not always, therewill be a separate shelflist entry for each title. (SHELFLIST: Arecord of materials in a library, arranged in the order in whichthe materials stand when they are shelved or stored.) Thus,six copies of the same edition of a title count as one title; twoeditions of the same title which have been cataloged orrecorded separately count as two titles; a set of sixmonographs for which six shelflist entries have been madecount as six titles; and two multi-volume sets of the sameedition for which one shelflist entry has been made count asone title.

Government documents (lines 26 and 27) Forgovernment documents not accessible through the librarycatalog and not reported on other lines, report the number ofunits and titles of materials in all formats.

Current serials (lines 28 and 29) RepoWthe totalnumber of current serials received including those that arepaid for and those received without payment. Includegovernment documents issued serially. Exclude microforms,audiovisual materials, and machine- readable materials.

Microform* (lines 30 and 31) Report the number of unitsof microforms and the number of different titles of materialsthat have been photographically reduced in size for storage,protection and inexpensive publication purposes, and whichmust be read with the help of enlarging instruments.Examples of microforms are: roll microfilm, microcard,microfiche, and ultrafiche. Include government documents.

Manuscripts and archives (line 32) Report the linearfeet of shelf space occupied by these materials. Manuscriptsare handwritten or typed documents, including carbon copies.Archives are non-current records of an organization orinstitution preserved because of their continuing value.Include government documents.

Cartographic materials Ohm 33) Report the number ofunits of materials representing in whole or in part the earth orany celestial body at any scale. These materials include two-and three-dimensional maps and globes. include governmentdocuments.

Graphic materiels (line 34) Report the number of units ofmaterials for viewing without sound. The materials may ormay not be projected or magnified. They include art originals,art prints, art reproductions, slides, transparencies, filmstrips,photographs, pictures, postcards, posters, study prints, andthe like. Filmstrips that also include sound should be includedon this line. Include government documents.

Sound recordings (lines 35 end 36) Report the numberof units and titles of materials on which sounds (only) arestored (recorded) and that can be reproduced (played back)mechanically, electronically, or both. These materials includeaudio cassettes, audio cartridges, audio discs, audio reels,talking books, and other sound recordings. Includegovernment documents.

Film and video materials (lines 37 and 38) Report thenumber of units and titles of materials on film or video media.Films are produced in a variety of sizes (8, super 8, 16, 35, 55,and 70 mm) and a variety of formats (cartridge, cassette, loop,reel). Video materials include videotapes and laser disks onwhich pictures and sound are recorded. Include governmentdocuments.

FORM IPEDSL 01190

Computer files (lines 39 and 40) Report the number ofunits and titles of materials such as CD-ROMs, magnetic tapesand magnetic disks, that are designed to be processed by acomputer or similar machine. Examples are U.S. Census datatapes, locally-mounted databases, and reference tools onCD-ROM, tape, or floppy disk. Exclude bibliographic recordsused to manage the collection, library system software, andmicrocomputer software used only by the library staff. Includecurrent serials. Include government documents. If a CD-ROMsubscription for a title is contained on one disc that is updated(i.e., replaced) once a mdnth, count as one unit, not twelve.

Other library materials (line 41) Report here the numberof units of any materials not already included on lines 24-40.Include government documents.

Part E UBRARY SERVICES, FISCAL YEAR 1994

Circulation transactions (lines 42 and 43) Report thenumber of items lent from the general collection on line 42and from the reserve collection on line 43 for use usually(although not always) outside the library. These activitiesinclude initial charges, either manual or electronic, and alsorenewals, each of which is reported as a circulationtransaction.

Reserve collection (line 43) Those materials that havebeen removed from the general library collection and setaside in a library so they will be on hand for a certain courseof study or activity in process. Usually, the circulation andlength of loan of items in a reserve collection are restricted sothat these items will be available to many users who haveneed of them within a limited time period.

Document delivery/Interlibrary loans (lines 44 and 45)On line 44, report the number of filled requests for materialprovided to other libraries. On line 45, report the number offilled requests for material received from other libraries ordocument delivery services. On both lines, include bothoriginals and copies and materials sent by telefacsimile orother forms of electronic transmission. Do not includetransactions between the main or central library and anylibraries-reported in Part A or transactions between librariesreported in Part A.

Information services to groups (lines 48 and 47)Report the total number of presentations (line 46) and thetotal number of persons served by those presentations (line47). Information services to groups are presentations at whicha staff member or person invited by a staff member providesinformation intended for a number of persons and planned inadvance. These services may be either bibliographicinstruction or library use presentations, or cultural,recreational, or educational presentations. Presentations bothon and off the library premises should be included, as long asthey are sponsored by the library. Do not include meetingssponsored by other groups LL:ing library meeting rooms.

Part F UBRARY SERVICES - TYPICAL WEEK FALL.1994

Collect data during a typical week in the fall. A typical week isdefined above under 'PERIOD OF REPORT.' If waiting for atypical week in Fall 1994 will delay this form, please usetypical week data from the preceding fiscal year. If you havedata for the entire year, divide by the number of weeks thatthe library was open.

38Instructions pegs 3

GENERAL INSTRUCTIONS - L Continued

Part F LIBRARY SERVICES TYPICAL WEEK FALL1994 Continued

Public service hours (line 48) Report an unduplicatedcount of public service hours for both main library andbranches reported on line 1 using the following method. If alibrary is open from 9:00 a.m. to 5:00 p.m. Monday throughFriday, it should report 40 hours per week. If several of itsbranches are also open during those hours, the figureremains 40 hours per week. Should Branch A also be openone evening from 7:00 to 9:00, the total hours during whichusers can find service becomes 42. If Branch B is open thesame hours on the same evening, the total remains 42, but ifit is open 2 hours on another evening, or from 5:00 to 7:00 onthe evening when Branch A is open later, the total becomes44 hours during which users can find service.

Gate count (line 49) Report the number of persons whophysically enter library facilities. It is understood that a singleperson may be counted more than once.

Reference transactions (line 50) Report the totalnumber of reference transactions. A reference transaction isan information contact that involves the knowledge, use,recommendation, interpretation, or instruction in the use ofone or more information sources by a member of the library

FORM 114011-1.111-1441

staff. Information sources include printed and non-printedmaterials, machine-readable databases (including assistancewith computer searching) catalogs and other holdingsrecords, and, through communication or referral, otherlibraries and institutions, and persons both inside and outsidethe library. Include information and referral services. If acontact includes both reference and directional services, itshould be reported as one reference transaction. When a staffmember utilizes information gained from a previous use ofinformation sources to answer a question, report as areference transaction, even if the source is not consultedagain during this transaction. Duration should not be anelement in determining whether a transaction is a referencetransaction.

Do not report directional transactions here. A directionaltransaction is an information contact which facilitates the useof the library in which the contact occurs and which does NOTinvolve the knowledge, use, recommendation, interpretation,or instruction in the use of any information sources other thanthose which describe the library, such as schedules, floorplans, handbooks, and policy statements. Examples ofdirectional transactions include giving instruction in locating,within the library, staff, library users, or physical features, etc.,and giving assistance of a nonbibliographic nature withmachines.

39 Instructions pegs 4