Library Emergency Guide

7/29/2019 Library Emergency Guide

1/19

Lillian Goldman Law Library New Haven, CT

Yale Law School

LAW LIBRARY EMPLOYEE

EMERGENCY FLIP GUIDE*

In Case of Emergency Call:

On campus emergency

Police (non-emergency)

Preservation Emergency Phone

911

432-4400

203-530-5414

Building / Maintenance Emergency (Day)

Law School Building Services 432-4980

Building / Maintenance Emergency (Night)

Guard desk, Wall Street entrance 432-8284

Health Services/ Acute Care 432-0123

Escort Services 432-9255

Nighttime Shuttle/Minibus Service 432-6330

Lillian Goldman Law Library, 2012

*Guide format and some content taken from University of Illinois at Urbana-Champaign Employee Emergency Procedures booklet.


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Yale Law School

INTRODUCTION TO THE EMERGENCY FLIP GUIDE

This booklet outlines how Law Library staff should respond to some types of emergencies. This guide is not

comprehensive. It is a reference to assist you in responding to the emergency. In responding to any emergency, remember

these three things:1. Do not take unnecessary risks.

2. There is no substitute for remaining calm.

3. Always use common sense.

ForMedical and Fire emergencies call 911.

ForCollections emergencies (events that threaten the Librarys physical collections), call the

Preservation Emergency Phone (24 hours) at 203-530-5414.

For any emergencies that are a threat to personal safety (e.g. bomb threat, explosion) call On-Campus

Emergency at 911, and then notify Library Administration at 432-7593.

For non-emergency facilities-related issues, call Shana Jackson at 432-7593, or email her at

with the pertinent information.

Introduction


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Yale Law School

EVACUATION PROCEDURES1) Stay calm.

2) Proceed to the nearest exit.

o Use alternate exit if primary exit is obstructed.o Close ofce doors behind you as you leave.

o Do not use the elevator.

o Keep low to the oor if smoke is present.

3) Check-in with designated ofcial outside nearest exit. S/he will be holding a clipboard.

Designated exits are:

o Wall Street

o High Street

o York Street

o Grove Street

DO NOT re-enter building until emergency personnel declare it is safe to do so.

4) If smoke, heat or ames block your exit routes, or you are unable to evacuate on your own, stay in the room with thedoor closed. Place a rolled towel underneath the door. Signal for help by waving a brightly colored cloth or shining a

ashlight at the window. If there is a telephone in the room, CALL 911 and let them know your exact location.

5) If you need assistance evacuating, please review Special Needs Guidelines in this document.

Evacuation Procedures


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Yale Law School

SMOKE / FIRE / EXPLOSIONWARNING: Do not take unnecessary risks

Call Emergency only if it is safe to do so

1. Sound alarm immediately (if not already sounding) by activating a pull station

2. IMMEDIATELY evacuate the building. Follow the building re system

announcements for evacuation instructions.

You are not responsible for clearing the library.

3. Report smoke/re/explosion from a safely located telephone

Call Emergency: 911 or pick up Red Phones in library or call from Blue light phone outside and report:

Building location and room number

Nature and extent of emergency

Whether there are people with disabilities requiring assistance in the library and

where those people are located

Your name

The number/location from where you are calling

3) Check-in with designated ofcial outside nearest exit. S/he will be holding a clipboard.

4) DO NOT re-enter the building until emergency personnel declare it is safe to do so.

Smoke / Fire / Explosion


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Yale Law School

MEDICAL EMERGENCY

WARNING: Do not move the injured person.

1) CallEmergency: 911

2)Report Location: Sterling Law Building room number

Best entrance for responder to go to

o Someone should meet responder at

entrance


Your name

The number from where you are calling

Notify Law Library administration:o Shana Jackson: 432-7593

o Library administration will notify

YLS administration

Complete and le an incident report:

o Incident report form on last page of this

booklet

3) Request Immediate medical assistance

Follow instructions of emergency personnel

4) Assist IF you are trained, assist with First Aid or CPR

There is a debrillator located in the hallway

next to the dining hall. Use only if trained.

Call Library Administration to locate people

who are trained: 432-7593

Security will Escort EMS to the location of the emergency

upon arrival to the campus

Medical Emergency


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Yale Law School

WATER OR FLOODDANGER: Possibility of electric shock in ooded areas.

1) Call

YLS Building Services: 432-4980

AND

Law Library Administration:

Shana Jackson: 432-7593

AND

Preservation: 203-530-5414

After Hours

Call YLS Security Desk: 432-8284

AND

Call Preservation: 203-530-5414

2) Report

Location Building and room number


o Someone should meet responder

at entrance


Your name The number you are calling from

3) Request

Immediate assistance

Ask for further instructions before hanging up

If appropriate, communicate with rst responders

if there is any sensitive, valuable or irreplaceable

assets

Additional Contacts:

YLS Building Services:

Dean Mike Thompson

432-4041

Backup:

Kevin Rose

432-4786

Water or Flood


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Yale Law School

1) Call

YLS Building Services: 432-4980

AND

Law Library Administration


After Hours

Call YLS Security Desk: 432-8284

2) ReportLocation:

Building and room number


Someone should meet responder at entrance

Nature and extent of power failure

Whether anyone is in elevators

Your name

The number you are calling from

DO NOT HANG UP UNTIL INSTRUCTEDTO DO SO

If advised to do so or if power failure is expected to

last for an extended period of time, evacuate to thenearest exit. Wait further instructions.



Dean Mike Thompson

432-4041

Backup:

Kevin Rose

432-4786

POWER FAILURE

DANGER: Avoid ooded areas and exposed power lines.

Power Failure


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Yale Law School

Theft or Vandalism

1) CallYale Police:

Non-emergency: 432-4400

Emergency: 911

AND

YLS Security desk: 432-8284

AND

Law Library Administration


2) Report

Location: Sterling Law Building and room number

Nature and extent of theft

Your name The number from where you are calling

3) Request





Dean Mike Thompson

432-4041

Backup:

Kevin Rose

432-4786

THEFT OR VANDALISM

WARNING: Do not touch or move anything at the scene.

For personal item theft or vandalism: 432-4400


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Yale Law School

SUSPICIOUS MAIL/ PACKAGEWARNING: Do not touch, move, or open object. Treat items as suspect. Isolate area.

Evacuate immediate area.

Helpful tips from the US Postal Service:

Watch for misspelled words, restrictive markings (condential or personal), oily stains on wrappings, excessive

postage, ctitious or unfamiliar or no return address. Watch for wires protruding, odor, or powder.

1) Call/ Notify

Warning: DO NOT USE CELL PHONE OR

PORTABLE RADIO Signal could detonate bomb

Use landline phone only

YLS Security Desk: 432-8284

AND

Police: 911

AND


Dean Mike Thompson432-4041

Backup:

Kevin Rose

432-4786

2) Report

Building location and room number


o Someone should meet responder

at entrance


Your name


DO NOT HANG UP UNTIL INSTRUCTED TO

DO SO

3) Request



Suspicious Mail/ Package


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Yale Law School

BOMB THREAT

CAUTION: Do not evacuate unless told to do so by emergency personnel

When you receive a phone call:

1) Remain calm and obtain as much information as possible from the caller:

a. When is it going to explode?

b. Where is it?

c. What does it look like?

d. What will cause it to explode?

e. Why did you place the bomb?

2) Remember:a. Woman or mans voice?

b. Approximate age?

c. Accent?

d. Tone of voice?

e. Background noise?

3) Notify Yale Police: 911

or432-4400

Warning: DO NOT USE CELL PHONE IF A BOMB IS PRESENT, THE SIGNAL COULDDETONATE IT

4) Report:

a. Location - Building and Room Number

b. Nature and extent of emergency

c. Your name and a number to reach you

5) Request immediate assistance

6) Follow instructions of emergency personnel

7) Do not evacuate unless told to do so by emergency personnel

Bomb Threat


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Yale Law School

RESPONDING TO A PERSON WITH A GUN

ATTENTION: Remember OUT!

Get OUT!

o If possible, leave the area and seek cover.

Call OUT!

o Once you reach a safe area, call 911.

Hide OUT!

o If you cant leave, take cover where you are.

Keep OUT!

o Barricade doors to keep shooter out.

Take OUT!

o As a last resort, consider aggressive action against the shooter

Person with a Gun


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Yale Law School

TORNADO

What to do during a tornado. (www.fema.gov)

Familiarize yourself with these terms to help identify a tornado hazard:

Tornado Watch - Tornadoes are possible. Remain alert for approaching storms. Watch the sky

and stay tuned to NOAA Weather Radio, commercial radio, or television for information.

Tornado Warning - A tornado has been sighted or indicated by weather radar.

Take shelter immediately.

If you are under a tornado WARNING, seek shelter immediately!

If you are in: Then:

A structure (e.g.

residence, small

building, school, nursing

home, hospital, factory,

shopping center, high-

rise building)

Go to a pre-designated shelter area such as a safe room, basement,

storm cellar, or the lowest building level. If there is no basement,

go to the center of an interior room on the lowest level (closet,

interior hallway) away from corners, windows, doors, and outside

walls. Put as many walls as possible between you and the outside.

Get under a sturdy table and use your arms to protect your headand neck. Do not open windows.

VehicleGet out immediately and go to the lowest oor of a sturdy, nearby

building, or storm shelter.

Outside with no shelter

Lie at in a nearby ditch or depression and cover your head with

your hands. Be aware of the potential for ooding.

Do not get under an overpass or bridge. You are safer in a low, at

location.

Never try to outrun a tornado in urban or congested areas in a car

or truck. Instead, leave the vehicle immediately for safe shelter.

Watch out for ying debris. Flying debris from tornadoes causes

most fatalities and injuries.

Tornado


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Yale Law School

INCLEMENT WEATHER

Danger: Slippery/icy conditions on roadway or sidewalks.

Excessive water on walkways and roadways. Possible slips and falls.

1) Call

YLS Security Desk: 432-8284

2) Report

Slippery, icy condition

Location: Parking lot, sidewalk, building

Your name


Complete and le an incident report if you slipped and report to supervisor (employee OR member of

the public). See form attached at end of this book

Other Helpful links

Security:

n http://www.yalesecurity.yale.edu/

Inclement Weather:

n http://www.yale.edu/snow

Trafc Cameras:

n http://www.ct.gov/dot/cwp/view.asp?a=2354&Q=290242&dotNav=|

Inclement Weather / Other Links


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Yale Law School

SPECIAL NEEDS GUIDELINES

1. Preparation for those with disabilities

Get involved in emergency and evacuation planning. If you are a part of the discussion,you can provide information on your specic abilities and limitations and tell people how

best to provide you with effective assistance. Practice drills increase skills and instill condence in ones ability to cope in anemergency.

Know how to get to all the exits and review them regularly. Report safety hazards (re extinguishers, blocked exits, furniture, etc). Teach your support network how to operate your equipment in an emergency (i.e. how todisengage the gears of a power wheelchair).

If you are hard of hearing or deaf, practice having co-workers communicate importantinformation to you through gestures.

If you are blind, have co-workers practice guiding you. If you use a service animal, include the animal in drills. Carry emergency health information and emergency contact numbers with you at alltimes. Make multiple copies of this information to keep in your emergency supply kits,car, workplace, wallet, wheelchair pack, backpack, etc.

2. During evacuation

If you need assistance evacuating a building, determine the most direct evacuation route. Identify your evacuation assistant. This person should know how to help you withoutcausing injury to themselves, to you, or to others, even if you need to be lifted or carried.

Be prepared to quickly give critical information on how someone can assist you withoutcausing injury. Take charge and practice how to quickly explain to people how to bestassist you.

Dont wait until an emergency occurs: prepare now! Talk to your supervisor, a buildingmanager, or the Universitys Ofce for Equal Opportunity programs. They can help youthrough the planning process.

SPECIAL NEEDS GUIDELINES


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Yale Law School

PERSONAL SAFETY

Top 10 Personal Safety Tips - PROVIDED BY THE YALE UNIVERSITY POLICE DEPARTMENT

1. No lock works UNLESS YOU LOCK IT.

2. Lock public doors or gates to your apartment building, or ofce. Lock your doors when you leave your

ofce or apartment. Lock your doors before you go to sleep. Always lock windows that are accessible

from the outside.

3. Never leave a public door propped open, even for a friend. Leave spare keys with a trusted neighbor or

friend, never hidden near your door.

4. Take precaution in safeguarding your valuables (i.e. laptops, cell phones I-Pads etc.) Do not leave

valuables unsecured and unattended. Register your bikes and laptops (more info at http://publicsafety.

yale.edu). Write down the Serial Numbers of valuable items.

5. Keep house and car keys on separate key chains. When leaving your car for service, or at a parking lot,

leave only the car keys. Never attach your address to your keychain. Yale urges you never to attach your

Yale ID tag to your keychain.

6. Identify visitors through a window or peephole before opening the door.

7. Request that service people show proper credentials before you let them in. If necessary, call the

company to verify employment. Do not lend your keys or Yale ID tag to anyone.

8. If a stranger asks to use your telephone, politely refuse. Offer to call for assistance for them.

9. Please do not walk alone at night. Remain aware of your surroundings (i.e. remove ear buds.) Uselighted pathways. When well-lit areas are not available, please call 432-WALK (432-9255). A uniformed

Security Ofcer will be dispatched to your location and escort you to your on-campus destination. You

will recognize these ofcers by their white shirts, navy pants, prominent SECURITY labels, and an

ofcial security badge on the left side of their chest.

10. Sign up for the Bulldog Mobile Program: http://publicsafety.yale.edu/bulldog-mobile. Bulldog Mobile

gives students, staff and faculty on campus an effective way to coordinate with Yale Police (YPD) via

mobile device to help provide a safe and secure campus environment. With Bulldog Mobile, you can use

your cell phone as a personal security device to activate the GPS tracking technology and escort timer

options.

11. Report to police any unusual or suspicious activity near your home, room, or around your neighbors

homes or apartments. Program the Yale Police Phone number into your cell phone: 203-432-4400 OR

TEXT at 67283, type yaletip and add a space, after the space type a message, hit send.

Remember, IF YOU SEE SOMETHING, SAY SOMETHING.

PERSONAL SAFETY


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Yale Law School

LAW LIBRARY FLOOR PLAN L5, L4, L3


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Yale Law School

LAW LIBRARY FLOOR PLAN L2, L1, UES, LES


18/19

Injury/Exposure

Equipment Breakdown,Malfunction or Failure

Incident Reporting Form

Property Damage/

Environmental

Near Incident/Dangerous Act or

Activity

The Supervisor, Principal Investigator or Business Manager of the area where the event occurred must complete this form and submit it within24 hours. Be as specific as possible and include drawings, photos, or additional narrative, as needed. For fatalities, injuries requiring

hospitalization, or property damage estimated to be in excess of $10,000, notify Risk Management immediately at 203 432-6606. For spills orexposures, immediate notify Environmental Health and Safety at 203 785-3550

CONTACT INFORMATIONName of Department Contact (Dept.Supervisor/ PI): Title: Department Tel: and e:mail

INCIDENTDETAILS (MUST BE COMPLETED FOR ALL INCIDENT TYPES)Date (mo/day/yr)of Incident:

Time of incident:

a.m.

p.m.

Date (mo/day/yr)of Report:

Building Name & Address: Floor Room #:

Describe what happened.

Investigate scene of incident or conditions on campus. Talk to others that witnessed or have knowledge of the incident and facts. Describe who wasinvolved, when and where the incident happened, what happened, and how.

Why did it happen?What caused the incident?

List immediate actions taken and results, including actions to protect the scene:

Witnesses(name and contact information) (Attach Witness Statement)

Contractor or other outside party involved ? If yes, name of outside party and contact information:

COMPLETE APPROPRIATE SECTION(S) FOR SPECIFIC INCIDENT TYPE(S)INJURY/EXPOSUREIf no injury, check box and skip

this section.No injury

Injured partys

name:

Injured party contact information:

Insured Partys Classification:FacultyStaff Undergraduate Student Graduate Student VolunteerContractor Visitor Other (describe):Injury description:

Cut or punctured by sharps/needlestick? Yes No

Injured Body Part: Sought Medical Treatment? Yes NoWhere?

Did response require:

Eyewash Emergency Shower

Personal Protective Equipment In Use

Safety Glasses FootwearGowns Gloves Other____________N/A

Submit Form


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PROPERTY DAMAGE/ENVIRONMENTAL

TypeFire/Smoke Theft Flood Wind Damage Chemical Release Odor Suspicious Material/Package Alarm Spi

Material or Agent involved, if any:

Biological Chemical Radioactive Recombinant DNA Other(describe):

Property /material/equipment damaged or lost

(attach photos)

Nature of damage:

Object / substance inflicting damage: Approximate value of damage:

Chemical/Hazardous Material Involved: EHS Notified? Yes YPD Notified? Yes Fire Dept. Notified? YesNo No No

Was anyone injured or exposed? Yes (if yes, please also complete injury/exposure section above)

No

EQUIPMENT BREAKDOWN/MALFUNCTION OR FAILURE

TypeBreakdown Malfunction Failure

Equipment Name/Manufacturer/Model Describe any resulting damage (to research, other equipment, injuries to person(s):

NEAR MISS/DANGEROUS ACT OR ACTIVITY

TypeNear Miss Dangerous Activity

Describe What Happened:

Involved Partys Classification:FacultyStaff Undergraduate Student Graduate Student Volunteer Contractor Visitor Other (describe):

CORRECTIVE ACTIONS (MUST BE COMPLETED FOR ALL INCIDENT TYPES)List action(s) that have or will be taken to prevent a recurrence. By whom Scheduled date Actual end date

Send this form to: [email protected]@yale.edu

Please consultwww.yale.edu/riskmanagementfor additional information on reporting claims resulting from incidents

REPORTING INFORMATIONName of Person Submitting Report: Title: Department Telephone Number Email

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