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Library Retreat #2

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Library Reoranization Q&As

Milner Library Staff Retreat (2)December 6, 2010

Purpose of Todays RetreatTo take the next steps in identifying tangible and compelling goals for the next few years that move the library forward in addressing changing user needs.

AgendaExamine Milners mission and visionConduct an environmental scan of local trends and issues that will increasingly impact our work Review the compiled observations of the doing less/doing more exerciseIdentifying implications and short-term library goalsVision

Milner Library is an essential, integrated element of an Illinois State University education. The faculty and staff of the Library creatively engage students and faculty in the exploration and evaluation of the full spectrum of information resources, fostering faculty research and developing students skills and competencies to guide their journey through lifelong learning and innovative scholarship.This should be the big picture of what we want for the future & should encompasses our mission, values, goals and objectives.

AttributeMission Statement Vision StatementTimeA mission statement talks about the Organization's present.A vision statement talks about the organization's future.FunctionIt lists the broad goals for which the organization is formed.It lists where the organization sees itself some years from nowAboutA Mission statement talks about HOW the organization will get to where it wants to be.A Vision statement outlines where an organization wants to be.Vision Vs. MissionMarch of DimesTo improve the health of babies by preventing birth defects, infant mortality, and premature birth

Intuit Our key goal is to revolutionize the way people do financial work.

Outback Steakhouse, Inc. Our key goal is to create a world-class casual dining company that endures.

Robert Mondavi Corp. Our key goal is to be the worlds preeminent fine wine producer.

VF Corporation Our key goal is to be the worlds largest supplier of fashionable apparel for consumers.

Harley-DavidsonOur key goal is to fulfill dreams through the experiences of motorcycling.

To be the preeminent center of learning, information, culture, and technology in higher education.

Milner Library is an essential, integrated element of an Illinois State University education. The faculty and staff of the Library creatively engage students and faculty in the exploration and evaluation of the full spectrum of information resources, fostering faculty research and developing students skills and competencies to guide their journey through lifelong learning and innovative scholarship.Vision Statement (New)MissionMilner Library engages the Illinois State University community in its pursuit of knowledge by advancing virtual and physical access to information and providing its students, faculty, and staff with personal attention, expertise, and services. As an information crossroads that fosters the growth of students and faculty as scholars and citizens, Milner Librarys faculty and staff enrich the university, the community, and the field of librarianship, as well, through meaningful service and scholarship.

Our mission is the nuts and bolts of the vision. Mission is the who, what and why of our business existence.

The mission of the ISU libraries is to create and sustain an intuitive, trusted information, cultural, & technological environment that enables learning & the advancement of knowledge.

ISU library staff are committed to developing innovative services, programs, space, strategies, and systems that promote discovery, dialogue, learning, the human spirit and empower our students, faculty, staff and community.Mission (Re-phrased)Enables seamless discovery and access to scholarly information sources.Provides faculty, students, and staff with expert support and training to find, evaluate, manage, and use resources.Creates high-quality spaces for both reflective and collaborative work and study.Leads initiatives to inform and shape the future of libraries as places of learning, culture, and technology.GoalsReading the Tea Leaves!

Ted Schwitzner & Dallas LongEnvironmental Scan of Local TrendsThe following slides provide raw data concerning trends in use of library resources and costs of resources over the last five years.

What are the implications?20062007200820092010PrintSerials Subscriptions$ 2,024,725$ 1,726,872$ 1,406,214$ 1,178,877$ 1,100,301Monograph Purchases$ 662,386$ 385,799$ 360,959$ 400,274$ 370,942Others$ 34,548$ 22,526$ 23,508$ 26,272$ 26,383E ResourcesE Journals$ 502,665$ 914,932$ 1,354,195$ 1,682,771$ 2,110,992Ref databases$$$$$E Books$$$$$Expenditures for Information Resources Percentages Expenditure for Info Resources20032004200520062007200820092010PRINT Serials50.0%54.9%53.4%51.6%43.5%34.6%27.5%23.6%Print books18.0%16.0%15.7%16.9%9.7%8.9%9.3%8.0%Binding3.0%2.2%2.1%1.7%2.0%1.4%1.7%1.5%E resources13.0%11.5%10.9%12.8%23.0%33.3%39.3%45.3%Doc Delivery.16%.26%.37%.56%.33%.66%.59%.78%Percentages Expenditure for Info ResourcesTrend toward Electronic-only JournalsFY2006FY2007FY2008FY2009Print Only38%34%24%23%Print plus Electronic40%35%44%37%Electronic Only22%31%32%40%E-Journal Trends20062007200820092010In house use of materialN/AN/A35,39256,29549,644Reshelving of returned Material166,314150,224131,632121,567118,072Total reshelving 166,134150,224167,024177,862167,716Total Reserve circulation (manual & Online)Manual:14,232Manual:13,647Manual:16,825Manual:20,020 Manual:22,033 Door countN/A405,675 346,306 252,694 348,500In House Use20062007200820092010Name/titleNumber of queries/searchesNewspaper Source15,093133,117175,029177,614659,040Academic Search Premier *149,347316,706341,185363,914349,745ERIC (All platforms) *82,167168,977251,264223,696193,750Health Source: Consumer Edition *14,443131,466170,629189,194184,908Image Collections (EBSCO)1104,2528,48313,393153,455Web of Science *00159,047158,295133,905PsycINFO109,157119,588120,448117,079124,712Social Sciences Abstracts *19,274120,821159,485137,497108,455Reader's Guide Abstracts *8,66596,311139,228140,824108,377Humanities Abstracts *13,357114,869157,070136,849106,131General Science Abstracts *6,370100,452153,682137,792105,977ABI/Inform 24,703129,8083,57343,78196,794JSTOR 38,50368,98972,51993,65990,836CINAHL with Full Text (FY08 - ) / CINAHL44,20647,70441,75844,58259,256Business Source Elite/Premier *50,50749,394223,243251,01155,296Total575,9021,602,4542,176,6432,229,1802,530,637Top article discovery databases*included in WebFeat (aka Search It) Quick Search set200620072008 desk consolidation20092010# Ref Questions in-house (not directional)36,24025,50615,39722,36326,045Ref Qs online, IM, etc.1,1811,1411,9972,7313,121# of Info Lit classes/sessionsReference QuestionsWhere Do We Go From Here?

Dane WardHow Do We Get There?Our Task Today: To create priorities for the coming year that are clearly defined concreteachievable and respond to emerging needs

Discussion/Activity

Each table talks for 10 minutes and identifies 3-4 priority projects. The projects can be in any of the 14 categories. In the end, each table will have a list of priority projects which can be placed in one of those categories. We will then collect the results and identify priorities based on the previous categories. To be the preeminent center of learning, information, culture, and technology in higher education.

CategoriesDigitizationCollaboration/Communication/CommunityTechnologyPatron Self-ServiceInstructionCataloguing/Processing/WorkflowSpaceInnovationTraining/Cross TrainingSpecial CollectionsStaffingLogonsCollectionsWeedingOthersGroup DiscussionISU Library Re-Organization TimetableSummer 2010Articulate need for new organization al structureAugust 2010Dept Heads discuss their perspective on a new structureSept 2010Dept Heads submit draft of a new structureOct 2010First draft of a new organizational structureJan 2011Beginning trial year for new structure/ definition of new rolesDec 2010All Staff retreat identifying priorities & exploring choicesMarch/April 2011Structure adjustments & action plan implementationMay/July2011Complete transition plan/hiring/priority setting 4th retreatJuly/Dec 2011Complete implementation of new organizational structure5th retreatNov 2010All staff RetreatIdentification of strategic issuesFeb 20113rd all staff retreatDiscussion of new structure at work25

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