Linking Implementation Data to the SPDG’s PD Worksheet

The contents of this presentation were developed under a grant from the U.S. Department of Education, #H323A110007. However, these contents do not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the Federal Government. Project Officer, Jennifer Coffey.

OTISS IMPLEMENTATION & MONITORING TOOLS

Site Level• Fidelity Assessment• Goal Development &

Prioritization• Multi-Year

Implementation• Site Action Plan• Goal Attainment

State Level• External Coaches

Monthly Site Report• External Coaches’

Coaching Log• External Coaches’ PD Log• Site Goal Attainment

Tracking Spreadsheet

SPDG Leadership Meetings

(2-3 times per month)

OTISS External Coaches Weekly

Meetings

Site-Based Meetings with OTISS External

Coaches

OTISS Leadership Monthly Meeting

SITE LEVEL TOOLS

Fidelity

OTISS Fidelity Assessment

Fidelity

1. Leadership 2. Teaming3. Professional Development4. Universal Screening/Benchmarking5. Tiered Levels of Interventions6. Progress Monitoring7. Decision Making8. Family Engagement

Core Components of OTISS

Goal Development and Prioritization Worksheet

Multi-Year Implementation Plan

Site Action Plan

Pilot 2014-15

Goal Attainment Form

Pilot 2014-15

Pilot 2014-15

STATE LEVEL TOOLS

Fidelity

MONTHLY SITE REPORT

MONTHLY SITE REPORT COMPONENTS

• District/Site Information• Site Profile/Updates• Site Team (Site Coaches & Members)• Site Action Plans • Goal Attainment Form • Goal Attainment Aim Line Graph• Fidelity Assessment Results (BOY/MOY/EOY)• Fidelity Assessment Results (BOY compared to EOY)• Coaching Activities Conducted• Coaching Activities Planned• Coaching Concerns/Need for Support

Pilot 2014-15

2014-15 OTISS Site Progress ReportOTISS Leadership Meeting

October 30, 2014

Appleton High School/Appleton PS[Site/District][Site/District][Site/District]

External Coach: Roy Clark

Pilot 2014-15

APPLETON HIGH SCHOOLAPPLETON PUBLIC SCHOOLS1412 APPLETON AVENUEAPPLETON, OK 77777YEAR OF SERVICE: 2

Pilot 2014-15

DISTRICT/SITE INFORMATIONAppleton High School, Appleton Public Schools

October 30, 2014

DISTRICT INFORMATION: TYPE: ___Urban _X_Suburban ___Rural SIZE: ___1 to 249 students ___250 to 499 students ___500 to 999 students___1,000 to 2,999 students __3,000 to 8, 999 students _X_9,000 students plus

SCHOOL SITE INFORMATION:Total student population: 2, 600Percentage of students on free/reduced lunch: 24%Percentage of students on Individualized Education Programs (IEPs): 12%Percentage of English Language Learners (ELLs): 7%Languages spoken by two largest groups of ELLs: Spanish and KoreanTotal administrative staff: 7Total certified staff: 98 Total uncertified staff: 23Grade levels served at site: 9-12Grade levels serving with OTISS: 9

Pilot 2014-15

SITE PROFILE/UPDATES

Appleton HS is the second largest of 3 high schools in the district, and the oldest. It is located in a fairly low SES area of town; it’s population is diverse (35% of its student population is minority) and has attendance issues. The principal is in her second year at the school. One of the site coaches from last year left – he had most of the “paperwork” from team meetings and now no one can find the written team plan they developed. The current year’s coaches are trying to contact him and get this. They are implementing OTISS at their 9th Grade Academy only.

The principal didn’t attend the first meeting when the fidelity assessment was conducted. The site coaches remarked that she did not attend many meetings last year and are concerned the same will happen this year. The team appears invested in the process, but also a bit “harried” and anxious to get back to their classes/assignments.

Appleton High SchoolOctober 30, 2014

Pilot 2014-15

OTISS TEAM 2014-15

Site Coaches:Jane Miller, District School Psychologist (new for 2014-15)Janet Rice, Math Support Class Teacher (continuing from 2013-14)

Team Members:Rhonda Canfield, Principal (continuing from 2013-14)Julie Morrison, Asst. Principal (new for 2014-15)Karen Roberts, 9th Grade Counselor (continuing from 2013-14)John Gray, Pre-Algebra Teacher (new for 2014-15)Tom Jones, Pre-Algebra Teacher (continuing from 2013-14)Sylvia Huerta, Pre-Algebra Teacher (continuing from 2013-14)

Appleton High SchoolOctober 30, 2014

Pilot 2014-15

Pilot 2014-15

Pilot 2014-15

Pilot 2014-15September October November December January February March April May0

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Goal Attainment AIM LINE: [Appleton HS, Appleton PS][April 24, 2014]

Pilot 2014-15

Fidelity Assessment Results 2014-15 Appleton HS/Appleton PS

OTISS COMPONENT Beginning8-22-14

Middle[Date]

End[Date]

Leadership 62.5%

Teaming 55%

Professional Development

58%

Universal Screening/Benchmarking

42%

Tiered Intervention 42%

Progress Monitoring 62.5%

Decision Making 33%

Family Engagement 42%

Total 49%

Pilot 2014-15

Pre-Post Fidelity Assessment Results 2014-15 Appleton HS/Appleton PS

OTISS COMPONENT FALL 20148-22-14

SPRING 2015 [Date]

CHANGE[+ or -]

Leadership 62.5%

Teaming 55%

Professional Development

58%

Universal Screening/Benchmarking

42%

Tiered Intervention 42%

Progress Monitoring 62.5%

Decision Making 33%

Family Engagement 42%

Total 49%

Pilot 2014-15

COACHING ACTIVITIES CONDUCTED DURING OCTOBER, 2014Appleton HS, Appleton PS

Conduct Fidelity Assessment (BOY/MOY/EOY) Guide Site Action Plan Development Review Goal Attainment Provide Examples of Tools (Screeners-MBSP/ALEKS/IXL, ODR Forms, SWISS) Model Interventions (Which Ones and for Whom?) Provide Materials (Describe) Collect & Analyze Data (What data and for what purpose?) Consult with Site Coach (Discussed training on how to conduct

screener/Discussed strategies for re-engaging principal in process) Provide PD (Presented research data on MBSP, ALEKS & IXL to OTISS Team.

Assisted with developing training for students on Tier I Behavior expectations)

Other (Describe)

Place a check in the beside all activities conducted. Describe where needed/ indicated.

Pilot 2014-15

COACHING ACTIVITIES PLANNED FOR NOVEMBER 2014Appleton HS, Appleton PS

Conduct Fidelity Assessment (BOY/MOY/EOY) Guide Site Action Plan Development Review Goal Attainment Provide Examples of Tools (Progress Monitoring-PM Tools “X,” “Y,” and “Z”) Model Interventions (Which Ones and for Whom?) Provide Materials (Describe) Collect & Analyze Data (What data and for what purpose?) Consult with Site Coach (Discussed presentation on PM Tools & possible revisions to Site Action Plans) Provide PD (Topic and Audience) Other (Describe)

Place a check in the beside all activities planned. Describe where needed/ indicated

Pilot 2014-15

TRACKING TOOLS

• COACHING LOG• PROFESSIONAL DEVELOPMENT LOG• SITE GOALS & ATTAINMENT TRACKER• FIDELITY ASSESSMENT TRACKER• SITE DEMOGRAPHICS TRACKER

COACHING LOGTRACKS:• Visits (Monthly/Follow-up)• Contacts (E-mail/Phone/Other• Coaching Activities:

• Conducting Fidelity Assessment• Guiding Site Action Plan Development• Reviewing Goal Attainment• Providing Examples of Tools• Modeling Interventions• Providing Materials• Collecting and Analyzing Data• Consulting with Site Coach• Providing PD• Others

*One site dropped in October 2013

PROFESSIONAL DEVELOPMENT LOG

TRACKS:• Date• Content• Trainer• Target Audience• Number Attending• Evaluation Results• Pre-Posttest Results• Increase/Decrease in Knowledge

Measuring Intervention Integrity

GOALS & GOAL ATTAINMENT TRACKERTRACKS:• Goals By Core Component• Goals By Academic Or Behavior

Focus• Progress Towards Goal Attainment

Over The Course Of The Year

FIDELITY ASSESSMENT TRACKER

TRACKS:• Beginning of Year• Middle of Year• End of Year• Compares Beginning and End for

Increase in Fidelity of Implementation

OTISS SITE DEMOGRAPHICS TRACKER

Tracks:• Size• % on IEPs• % & Top 2 Languages of ELLs• Free/Reduced Lunch• Staff (Administrative, Certified & Uncertified• Grade Levels Served• Grade Levels Serving with OTISS

LINKING DATA FROM TOOLS TO THE PD WORKSHEET

Questions/Comments