WorldShare Practical Advice

Lisa R. JanesPublic Services Specialist, ILL & Extension

William Smith Morton LibraryUnion Presbyterian Seminary

VIVA ILL ForumJuly 12, 2013

For many of us OCLC FirstSearch has been a place of familiarity and comfort. As ILL librarians and resource sharing specialists many of us have developed our skills with this tool.

Now we are stepping onto a new type of terrain, that is presenting not only new technology but a new interface. OCLC World Share presents bold, new possibilities for Interlibrary Loan.

In navigating World Share ILL we have to become like Neo in the movie entitled The Matrix…

Be willing to step out of the ILL familiarity of OCLC First Search…

into a “new ILL reality” called World Share.

In a scene from the movie “The Matrix” Morpheus shows the neophyte named Neo the world as it is controlled by the Matrix. Neo is mortified and begins to fall apart. Morpheus later apologizes to Neo and he says the following: “We have a rule . We never free a mind once it has reached a certain age. It’s dangerous. The mind has trouble letting go.” As we learn more about World Share we must let go of FirstSearch which is truly challenging.

According to OCLC World Share Management Services many libraries are choosing this web-based environment for the following: Shared data, entirely web-based, radically improved workflows, intuitive and streamlined staff interface, increased visibility on the Web and apps from the OCLC World Share Platform.

OCLC First Search

OCLC First Search

OCLC World Share

OCLC World Share

The Great Migration

At the William Smith Morton Library we began our migration to World Share ILL in March of 2013.

Step 1: BEGIN YOUR MIGRATION! Has your library begun its migration into World Share ILL? If not you should begin as soon as possible by registering for WorldShare ILL and begin the process of creating your new WorldShare ILL account . Log on to the following link to begin: http://www.oclc.org/content/dam/support/worldshare-ill/documentation/WorldShare-ILL-getting-started.pdf

Step 2: EXPLORE AND PARTICIPATE IN THE WORLDSHARE ILL TUTORIALS AND WEBINARS. They are both guided and self-paced. Log-on to the following: http://www.oclc.org/support/services/worldshare-ill/training.en.html

Step 3: EXPECT THE UNEXPECTED! Expect to fall the first time as you begin using World Share ILL, whether it is printing a mailing label or sending a journal article. You will forget certain steps in the beginning and this is to be expected. You can always go and revisit the tutorials and webinars.

Step 4: NAVIGATE IN AND OUT OF THE MATRIX! As you begin familiarity with World Share ILL, begin to use it while you still have OCLC FirstSearch. You can begin to do your borrowing withWorld Share ILL and continue to do your lending with FirstSearch. Since we are in the month of July this would be a great time to begin your process and allow yourself to get more familiar with the new terrain of World Share ILL.

Step 5: EXPECT SOME GLITCHES IN THIS NEW PROCESS! In spite of all the webinars and tutorials, there are some bug fixes that are still being repaired. World Share is also continuing to add new features as well. So do not be surprised if you see add-ons to your user interface.

Step 6: GO SEE THE ORACLE! Do not hesitate to contact the representatives of OCLC who can assist you with any questions big or small. Please contact the following:http://www.oclc.org/support/contact-support.en.html.

Step 7: LEARN ALL THAT YOU CAN FROM YOUR ILL COLLEAGUES AND OCLC ABOUT WORLDSHARE! Create a manual for yourself based on the webinars and tutorials as well as all other information you have acquired during the migration process.

OCLC World Share Resource Linkswww.oclc.org/worldsharewww.oclc.org/webscale/success.htmwww.oclc.org/email/subscribe.htmwww.oclc.org/webscale/events.htmFor a full list of migration resources, please see:http://www.oclc.org/go/worldshare-ill-managed-migration.en.htmlFor support you can e-mail OCLC at:

support@oclc.org

Thank you! These images are courtesy of:http://www.public-domain-image.com andhttp://www.pdclipart.org