Listing by Employeewebcasts.citynmb.tv/Other/Employee_Suggestions.pdfC.A.R.E. Program Suggestions by...

C.A.R.E. ProgramSuggestions by Employee

I.D.

EMPLOYEE NAME :

Suggestion Description DepartmentFocus AreaStatus

1712 Now that the city of nmb has a new game room we should use it to reward the children of our city that do something well or outstanding in our community. For example: If a young citizen donates time to help others, picks up trash in neighborhood, visits a retirement home, joins a community service group, does well in school or shows improvement in grades they could be given a free evening of game play or roll of tokens as a reward.

BuildingPub./Private Partshp.

Total Suggestions by Employee 1

I.D.

EMPLOYEE NAME :

Suggestion Description DepartmentFocus Area

Adeloni Adeleke

Status

113 Combine activity flyers on one brochure Leisure ServicesExpendituresRejected

114 Volunteer committee response: Not allowed to work with children. Allow volunteers to work in the summer as do college interns

Leisure ServicesVolunteer ProgramRejected


I.D.

EMPLOYEE NAME :


Adrian Trejos

Status

26 Expenditure committee response on 6/4/09: Rejected-1.Eliminate employee luncheons Implemented-2.division t-shirt allowance & Rejected-coffee supp.

Public ServicesExpendituresDuplicate

215 Pub./Private Partnership committee response on 6/8/09: Not Feasible. Library concession to sell refreshments - coffee, soft drinks and snaks

Public ServicesPub./Private Partshp.Rejected

254 Expenditure committee response on 9/17/09: Mr. Austin reported not feasible at this time due to equipment life expectancy.Expenditure committee response on 7/31/09: Referred to Workplace Efficiency.Expenditure committee response on 7/16/09: Referred to Adrian Trejos, Public Serrvices for clarification.Govt. Operating Leasing offers a low-cost alternative to equip. purchasing

Public ServicesExpendituresClosed

318 Expenditure committee response on 6/4/09: see 221. Eliminate purcahse of desk top calendars - use OUTLOOK instead


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I.D.

EMPLOYEE NAME :


Airia Austin

Status

25 Traffic signal red-light enforcement cameras - fine $125 per violation Public ServicesRevenuesImplemented

427 Expenditure committee response on 6/24/09: close - not financially feasible at this time. In lieu of an Ops. Center security guard, install a solar powered perimeter security system. Can also bolster water plant security. Copy of system attached to suggestion. Anticipated $10,000 monthly savings.


754 8-27-09: The procurement division of the City had already created an account with the company Survey Monkey which is in use on our website for the Citizen survey.Any department wishing to use this mechanism for surveying should contact the procurement office for the account information. Once the survey is created they can contact Mark Perkins (PSA) or Lori Helton (IT) to place a link on the front page of www.citynmb.com.I received an e-mail to vote for our new Florida Association of Governmental Fleet Administrators (FLAGFA) board members. It was a very quick and in my opinion efficient process. I am proposing we use this as a care initiative to conduct quick surveys via a link on our web site, rather than mailing out surveys. I have no idea on our current cost or methods, hence the reason I am yielding to Mr. Mark Perkins.

Please see attached.

Public ServicesWorkplace EfficiencyBeing Done


I.D.

EMPLOYEE NAME :


Alex Estien

Status

157 Energy committee response: Being Done. Replace all regular light bulbs w/fluorescent light bulbs

Public ServicesEnergyDuplicate


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I.D.

EMPLOYEE NAME :


Alex Vinokur

Status

269 Expenditure committeee response on 6/4/09 - see 295. Eliminate uniform service for certain employee groups



I.D.

EMPLOYEE NAME :


Alfred D. Sturtz

Status

1726 replace auto-timers on outdoor lights with photo cell switchs. This should save the city of north miami beach in fpl cost. Also electrical lights in each room should be controlled by motion detection switches.

PoliceEnergy


I.D.

EMPLOYEE NAME :


Alice Magill

Status

1127 Similar to suggestion 916Code should enforce, for firesafety reasons, that all homes and businesses should have their address clearly displayed in the opposite color on the building.We need the City Clerk's office to write the type of business next to the name of the business, so we know what the prior use of the business was for the business tax receipt applications. Now we may have the name John Smith and we do not know what he did for a living.

BuildingWorkplace EfficiencyDuplicate

1212 4-23-10 Cmte was advised that this was more a function of bldg division to produce a flyer rather than city clerk's office. Bldg official stated already being done.The City Clerk's office needs to let the new tenant know that they have a "change of usage" from the previous teneant, which requires a Certificate of Occupancy. The tenant will get a contractor for their permits and unless he applies for a Certificate of Occupancy, which costs 300, after he is finished and his permits have been finalized he will not get a C/O. Tenant is now angry, no one told him he needed to spend another $300, after time to get all of the signatures needed for a C/O that his contractor should have done. Letting the tenant know at time of application for business tax application would alleviate this negative feeling from the new business owner.

BuildingWorkplace EfficiencyBeing Done

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1283 5-6-2010 Cmte informed that its already a Florida Law to prominently display their BTRs. Portions already in the works and others are not feasible. Bldg Department management already involved.In our research for occupational licenses, we are coming across many business that do not have occupational licenses and we are losing a lot of revenue. Our city only has one person that actually goes out to check the actural business and he is working in the office and not in the field. The buildind department aslo can not view the city clerk's program to see prior use or if they have occupational licenses and this is taking many hours of use or if they have occupational licenses and this is taking many hours of research. We could cave some money here. Occupational licenses should be posted in the buiness so that when code enforcement and other inspectors come to the business we can clearly see if the business is in compliance. The building department through their inpections is finding out that business are coming and going without ever getting or applying for an occupational license. Again, loss of revenue for the city.

BuildingWorkplace EfficiencyClosed

1491 Public Private Committee response on 7/15/10: Being Done - Hurricane Season updates/information streaming on new reader boards.In order to reach the citizens of North Miami Beach, during times of impending hurricane disaster use the new electronic billboards. Now that we are in the hurricane season we can start putting up hurricane preparedness suggestions each week.

BuildingPub./Private Partshp.Being Done

1549 Duplicate / Similar to card # 1283.There seems to be quite a large number of businesses that open without an occupational license and leave before attaining one. Lost revenue. A letter should be sent to all businesses that according to Chapter XII 12-1.9 Posting of a Business Tax receipt in a conspicuous place is required. Then we need to enforce it.


1653 The City of North Miami Beach needs to send a letter to all business telling them that they need an occupational license to be open for business and that it needs to be placed on the wall in a conspicuous place. Then in two weeks code enforcement and building inspectors can issue violations . Revenue from non compliance and violations for those that do not comply

BuildingWorkplace Efficiency

1713 The City of North Miami Beavh should put into effect, an ordinance that would fine owners of business that complete work without permits or allow work without permits and then, knowing this, rent the space out to tenants that are totally unaware or what was done to the space that they rented. This is becoming very common an causes an extreme amount of stress on the new tenant and a lot of work to the building department researching these problems and trying to explain to the new tenant that they will not get an occupational license until all of the illegal work is brought up to code.


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1730 Homeowners should be more responsible for trimming their trees, instead of the neighbors paying to have the tree trimmed on their side or paying to have huge limbs removed after a storm like the one that is approaching. After a certaing height a homeowner should be cited if the trees are not trimmed.

BuildingRevenues


I.D.

EMPLOYEE NAME :


Allen Park

Status

543 Revenue committee response on 6/24/09: referred to Pauletta Murphy on 6/19/09. Duplicate - See Suggestion 296. The city of North Miami Beach should hot a family theater night where people could bring their kids to watch a show or movies and we could charge them a $5 fee and also have food and other items for sale.

Leisure ServicesRevenuesDuplicate

649 8-20-09 Per Cmte, not financially feasible as there are more costs than just equiptment such as someone to operated and a library of music to be purchased.Workplace Efficiency committee response on 7/16/09: Referred to Leisure Services.Sound systems inside Uleta Park and Allen Park GymDue to all the events that we host at the Recreational Center in a calendar year with events such as teen dances; St. Patricks Day, Holiday Parties, End of the Year Shows, in which we have to have a DJ or rent a sound system which range from $300-$800 depending on the time of the event.Cost around $3,000 per sound system x 2 parks/gyms equaling $6,000 that can last about 5 years, worse case scenario and currently we spend around $9,600 per year.

Leisure ServicesWorkplace EfficiencyClosed

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805 From: Murphy, Paulette Sent: Thursday, June 17, 2010 8:10 AMTo: Rivero, Carlos; Finney, GlennCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE:

Hello Carlos,Most of these suggestions were closed, but here is the info:805 – Rejected – the afterschool program is priced appropriately; raising the fee will decrease numbers

From: Rivero, Carlos Sent: Wednesday, June 16, 2010 3:09 PMTo: Murphy, Paulette; Finney, GlennCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject:

Hi folks. All of these “referred” items need to be resolved; either implemented or closed. Also, the “implemented” items must be confirmed as such. Please update these items so that Marcia can give a proper report. Thanks

Revenue committee response on 10/7/09:Revenues Idea #805 – Referred to Leisure Serv. on 10/7/09, due by 10/15/09.One way that the city can make money is by charging parents an extra $2.00 a week. The budget for snacks is appriximately $2,000 dollars for the school year. If we charge each parent for each week an extra $2.00, the city will make an extra $2,400 a year.For example: Allen Park has 50 kids in their after care program. If each parent pays an extra $2.00 at the end of the week, that is a total of $100 dollars. In one school year, there is 44 weeks. 44x100=$4,400 which gives the city an extra $2,400 to spend else where.

Leisure ServicesRevenuesRejected

806 Leisure Services response on 10/15/09:From: Finney, Glenn Sent: Thursday, October 15, 2009 1:00 PMTo: Rivero, Carlos; Murphy, PauletteCc: Alexander, Bruce; CARE Reserves & Revenues & Expenses CommitteeSubject: RE: CARE Idea referralGood Afternoon Carlos,The reviews on the attached revenue ideas are as follows;# 806 Not practical would use more energy trying to re-cool facilities after being shut down.Duplicate - See 24, 91 7 230We can save energy by turning the AC off at all facilities at night. Keeping the AC on all day, burns more electricity. We can definitely save money and energy by turning the AC off.

Leisure ServicesEnergyBeing Done

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861 Duplicate - see 469 - Policy forthcomingPower down all computers when not in use. For desk tops, turn off the monitor. The less energy used, the more the city can save.

Leisure ServicesConservationDuplicate

862 Conservation committee response on 2/18/10: close - a public education issue.Parks / other city buildings should be sure to put up signs stating patrons to not flush any type of garbage down the toilet. Every flush uses 7 gallons of water.

Leisure ServicesConservationClosed

863 Conservation committee response on 2/18/10: Close - a departmental education issue.Color ink cost more than black and white ink. Each park should be allowed one color ink cartridge a month. This will cut down on the amount of money the city uses on ink. As well as force each park to be more cautious when printing.


864 Duplicate - see 133, 139, 157 & 165The city should install compact fluorescent light bulbs throughout the building. These types of light bulbs only use 1/4 the electricity of normal bulbs.

Leisure ServicesEnergyDuplicate

935 Pub./Private Partnership committee response on 4/15/10: Being DoneProgram: Adult Flag FootballWho: 18 & OlderWhat: 7 on 7 flag football / 12 Team League / 15 man RosterWhere: 1770 NE 162 Street (Allen Park)Cost: Registration = $100.00 per team / $30.00 Ref fees per gameStart up Cost to run Program: $300.00Start Dage: late October (TBA)Times: 7:00pm - 9:00pmGame Times: 6:30pm, 7:15pm, and 8:00pmPrizes include: Team Trophy and Free Registration for the Next Flag LeagueStaff needed: Three Park Staff and OfficialsRequirements: Registration Forms completed Fees Paid, Team Uniforms.This will make the city an extra $900.00 a season and this money can be used towards programs.

Leisure ServicesPub./Private Partshp.Being Done

937 Duplicate - See 24, 91 & 230.The city can save money by turning down the thermostat before the end of the night. For every degree we reduce, we will save 5% on heating.


938 Expenditures response on 2/9/10: Close. City has an in-house car wash facility.Instead of the city using money on car washes, they can have the male employees hand wash all city vans/cars. To save water, they can wash all the cars once a month.

Leisure ServicesExpendituresClosed

939 Energy committee response on 12/1/09: All city facility A/C filter changes are on a monthly schedule.The city can conxerve energy by cleaning the A/C filters monthly. When the A/C filters are clean, USS energy is used to cool down the building.


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940 Energy committee response on 12/1/09: Being done - see 280, 290 & 709.City should try to invest in hybrid cars. To save money on gas as well as help reduce our carbon foot print.


941 Energy response on 1/21/10: Already have this equpment.Parks should invest in our own field lining machine. This will help us save money on renting as well as gas.

Leisure ServicesEnergyClosed

942 Grants committee response on 3/18/10: Close - Not applicable.Parents should be charged late fees on their weekly payments when they are late. This will make the city more money as well as make parents more responsible for making their payments on time. The extra money can also be used as scholarship grants to keep other parents out.

Leisure ServicesGrantsClosed

943 Conservation committee response on 2/18/10: Being DoneThe city should plant more trees in the community to help our environment. This will help with the green house effect as well.

Leisure ServicesConservationBeing Done

944 Conservation committee response on 2/18/10: Being DoneTo recycle and conserve the amount of paper being used by each park, we should have one paper shredder at each facility. This will help with recycling the paper we used.


1631 Duplicate see 435,906,1471Sensor lights should be installed inside and outside of facilities to prevent theft and conserve energy.



I.D.

EMPLOYEE NAME :


Allen Park Community Center

Status

1703 Duplicate - Please see 960 & Being Done by installing programmable A/C thermostats.by turning up the air conditioning up 10-15 degrees when not in use for 8 hours there can be a savings of abou 5%-15% a year. That’s a savings of as much as 1% for each degree. Programmable thermostats can be set to return to normal temperature automatically when facilities are back in use.


1705 Being Done - See 133The use of incandescent light bulbs in the facilities canhave an estimated saving of $30.00 in energy costs over the life of the bulb.Average building=72 bulbs72x$30.00=$2,160.00


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I.D.

EMPLOYEE NAME :


Alysande Carrington

Status

426 Workplace Efficiency committee response on 6/11/09: Not feasible as would create hardship on time keepers in reading the hand written information. Eliminate use of labels on employee time cards. Have employee complete the required information on the time cards themselves.

Leisure ServicesWorkplace EfficiencyRejected

542 Revenue committee response on 6/24/09: rejected by Glenn Finney. 1. Increase the entry fee for Victory Pool 2. Increase the cost of swimming lessons.


867 Workplace Efficiency response on 11/19/09: Duplicate - see 762.In order to save money and also be more eco-friendly, it is my suggestion that the city try the following:1. Allow users to be able to complete forms on line. (I noticed that you can not type within the forms.)2. Instead of having to print forms, then fax or deliver them. We should be able to email forms to the appropriate department and ourselves, for record keeping purposes.

Leisure ServicesWorkplace EfficiencyDuplicate

936 Duplicate - See 455 & 826.Every week all employees get a paper with their statement earnings. I think we are wasting money and killing unnecessary trees, when we can use an online based application that will allow employees to log in and check their statements. Furthermore, this online application should enable the employee with the option to print his or her earnings if they like.


1697 Duplicate see 482,526, 654,931,982,1128, 1133To place parking meters along Hanford Blvd, on 19th ave and 181 Street (the newley renovated parking area). Not sure, if we have other areas we can place parking meters but if so, I think this is a great way to generate revenue.



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EMPLOYEE NAME :


Andre D. Taylor

Status

117 NMB city youth basketball tournament Leisure ServicesRevenuesRejected


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I.D.

EMPLOYEE NAME :


Andre Taylor

Status

1345 5-17-2010 Cmte informed by Leisure Services that we cannot do that as both camps are full with waiting lists. If we run a basketball camp there will be several residents that will not have space for campI think we should combine both the Y.E.S. center and the Uleta Park summer camp into one camp and run a basketball camp at Uleta Park Community center.



I.D.

EMPLOYEE NAME :


Anonymous

Status

3 Energy committee response: referred to Conservation committee. Comprehensive study is in progress by Conservation committee. Close City Hall one day a week

AnonymousCons./EnergyDuplicate

3.1 Expenditure committee response on 6/4/09: Done. Eliminate management leave pay-out

AnonymousExpendituresClosed

3.2 General employee pay-out 24-40 hrs. per yr. at anytime AnonymousWorkplace EfficiencyBeing Done

3.3 Pub./Private Partnership response on 6/8/09: Leisure Services programs are maxed out w/current budget. More P&R activities - sports, classes, etc.

AnonymousPub./Private Partshp.Closed

3.4 Enforce reporting to work on time, completing a 40 hr. wk. AnonymousWorkplace EfficiencyBeing Done

4 Improved A/C controls in the I.T. department AnonymousConservationImplemented

4.1 Conservation committee response on 9/17/09: Care Suggestion 4.1. It was complete. The original care card referred to IT room temp control. It was done. Conservation committee did not review for the item referred to eliminate personal heaters. Personal appliances policy in progress.Conservation committee response on 7/16/09: Personal Appliance Policy pending.Improved A/C controls in office to eliminate personal heaters.

AnonymousConservationClosed

4.2 Revenue committee response on 6/24/09: City promotes the importance of good health to its residents and employees by offering various programs and facilities such as: Victory Pool, Washington Pool, Uleta Pool, Allen Park Gym, Disability Gym, Police Gym, and Weight Watchers Group. Enforce & promote public health practices/save on health ins.

AnonymousRevenuesBeing Done

4.3 Make pool and mtg. rooms available for parties/Ft. Lauderdale AnonymousRevenuesImplemented

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9 See 261, 412, 423 & 429 which has been presented to CM office. This is the first 4 day work wk./10 hr. day suggestion of many. Supporting data confirms savings. Conservation committee response on 5/26/09: We don't have Suggestion #9 but similar to Suggestion #261. Comprehensive research has been conducted by John Deck of the C.A.R.E. Conservation committee.

AnonymousRev./Energy/Cons.Duplicate

17 Workplace Efficiency response on 11/19/09: Being DoneInform general employees of applicable information from staff mtgs.


18 Manager positions/salaries should be based on qualifications/competence Public ServicesWorkplace EfficiencyBeing Done

79 Dept. head should be able to sit at any desk and do any job as needed AnonymousWorkplace EfficiencyBeing Done

125 Volunteer committee response on 6/18/09: Has been tried but not successful. VolunSeniors/Youth program - working and sharing together

Leisure ServicesVolunteer ProgramClosed

137 NMB business sponsorships of city events and programs Leisure ServicesRevenuesImplemented

138 Lobbyist or lobbying firm to bring in new businesses and construction Leisure ServicesRevenuesRejected

148 More hours for part timers Leisure ServicesWorkplace EfficiencyClosed

167 Workplace Efficiency committee response on 7/16/09: See 168 & 169. Collective bargaining issue.Task scheduling for Trash & Recycling division as is Commercial & Residential.

Public ServicesWorkplace EfficiencyClosed





216 Expenditures committee response on 6/4/09: A valuable community outreach program that should not be eliminated at this time. Eliminate the bottled water program

AnonymousExp./WP Eff.Rejected

217 Volunteer committee response on 10/15/09: Being DoneReplace one-day Teen Spring Cleanup w/ongoing neighborhood program

AnonymousVolunteer ProgramBeing Done

232 Pub./Private Partnership committee response on 6/8/09: Part of "Adopt-A-Park". Local businesses support of children's sporting events

AnonymousPub./Private Partshp.Closed

237 Expenditure committee response on 7/16/09: Comprehensive Annual Financial Review (CAFR) is available on city website. Include city monthly finalcial reports and data on website

AnonymousExp./Rev.Closed

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261 See #9, 261, 412, 423 & 429 - Four day work week or 9 hr day/80 hr over 2 weeks w/alternate Fridays off. Conservation committee response on 5/26/09: A comprehensive report can be given.

AnonymousRev./Energy/Cons.Duplicate

265 E.S. Guard House - Spec. Taxing District - NMB bills County for Maint. AnonymousExp./WP Eff.Closed

273 Expenditure committee response on 6/4/09: Rejected - Duplicate - See 38, 219, 276. Eliminate purchase of coffee, tea, sugar, cups, etc.

AnonymousExpendituresDuplicate

274 Expenditure committee response on 6/24/09: rejected. Limit Ch77 broadcast hours AnonymousExpendituresRejected

275 Expenditure committee response on 6/4/09: Program is a valuable community outreach tool. Eliminate 12oz bottled water/provide 5gal only-except for special events

AnonymousExpendituresRejected

276 Expenditure committee response on 6/4/09: Duplicate - See #38, 219, 273. Modulate or eliminate purchase of coffee & meal supplies.

AnonymousExpendituresDuplicate

292 Volunteer committee response: Not feasible due to liability issues. Establish volunteer staff committee to feed the homeless

Leisure ServicesVolunteer ProgramRejected

294 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report294�Close

Include after business hours transportation for students who are tutored

Leisure ServicesRevenuesClosed

297 Holiday, job listings, etc. via email and/or on InsideNMB - save paper FinanceWorkplace EfficiencyBeing Done

302 More important needs than filling Code Compliance position FinanceWorkplace EfficiencyClosed

308 Energy committee response on 7/16/09: Duplicate, see 4.1, policy pending.Ban use of personal appliances by city employees

Human ResourcesEnergyDuplicate

389 Revenue committee response on 6/4/09: Already done. Enforcement of illegal pruning and removal of trees.

FinanceRevenuesBeing Done

390 5-8-09 Per Cmte, not feasible to implement and raises computer security issues.City website on-line customer service chat window in lieu of having the customer on hold for long periods of time.

FinanceWorkplace EfficiencyClosed

393 Resident submitted anonymous suggestion. Traffic light video cameras. Duplicate: See Suggestion #25 - Airia Austin 305.948.2936 Public Services Traffic signal red-light enforcement cameras - fine Implemented $125 per violation.

AnonymousRevenuesDuplicate

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403 Increase Customer Service employees on incoming call rotation. AnonymousWorkplace EfficiencyBeing Done

428 Expenditure committee response on 6/24/09: Close. Equitable employee family health care coverage.

Public ServicesExp./Rev.Closed

429 Duplicate - See #428, 430, 431, 432 - All employees from City Mgr. to lowest paid MW should pay the same family health coverage.


431 Expenditure committee response on 6/4/09: Duplicate - See 428,429,430,432. Everyone should pay their share of family health coverage.


432 Energy committee response on 6/4/09: Duplicate - See #428-431 - Every employee should pay equally on family health insurance coverage.


468 Duplicate - Rent McDonald/Y.E.S. Center for private parties during the months of June and July. Rentals are currently not accepted during the summer months.


469 Energy committee response: Policy forthcoming - Implemented. Uleta - All employees should power-down all electronic devices at their designated work station when they are finished for the day.


470 Pub./Private Partnership committee response on 7/16/09: Potential conflict with P.A.T. Café vendor.Pub./Private Partnership committee response on 6/8/09. Review.Washington Park - Create a daily concession stand at Allen Park. There are many programs going on at this facility daily.

Leisure ServicesPub./Private Partshp.Closed

484 Revenue committee response on 6/24/09: cannot compete w/retail. Use I.T. resources to help residents with their computer issues and charge them a minimal fee.

AnonymousRevenuesRejected

485 Would like to see some kind of committee or like P.D. has an internal affairs team to look into employees that are on I.O.J. or lite duty work. Employees that have been on lite duty for a long period of time or history of back-to-back injuries.

AnonymousWorkplace EfficiencyBeing Done

488 Pub./Private Partnership committee response on 7/16/09: Potential loss of revenue to the city.Provide access for affordable solar power to residents of NMB by allowing them to purchase thru the city (funded by a bond). Their cost (actual cost of system + interest + appliation fee + admin. fee) is paid back via property taxes over a 20 year period. See attached. Should result in net cost to city application & admin. fees can fund a portion.

Human ResourcesPub./Private Partshp.Rejected

533 City Policy #40 - Vehicle Idling Policy. The city may want to initiate a policy to ensure vehicles are not running without an operator or idling while writing up extensive reports. This is also a safety issue to prevent carbon monoxide poisoning.

Community DevelopmentConservationImplemented

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539 Expenditure committee response on 6/24/09: Miami Gardens mandate. The use of city garbage bin at the Norwood Water Plant. Use city garbage truck to pick-up garbage. Discontinue Waste Management contractor and save the city money.


544 Workplace Efficiency response on 12/17/09: Card # 544; As of the 12-17-09 Beverly stated it is being implemented as of January 2010. This card has been under review for sometime.Workplace Efficiency committee response on 7/16/09: See 586.The Leisure Services department thrives on part-time employees. Having said that, there are many part-time employees who do an outstanding job and go way above and beyond measures. Many of these employees have been here for years longer than some full-time employees who work for the city. With that said, I think we should not exclude but include part-time employees in the election process for Employee of the Month.


547 Dupliate - See Suggestions 391 & 419. Cutting paper use. As a city, we use a lot of paper, write memos, fill out forms, send faxes, etc. A lot of it could be reduced by using electronic forms and e-mail. When appropriate, use double sided instead of single sheet when making copies. Reducing the amount of paper used in an office would save energy and money.


548 Revenue committee response on 6/24/09: being done. Duplicate - See Suggestions 121, 124, 454, 468, 513. Offer small rentals at Uleta's playschool and at Highland Village Community Center. Would be good venue to hold children's birthday parties.


620 Revenue committee response on 7/13/09: Sent to Pub./Priv. committee.Duplicate - See 492 & 494. Create metered parking.

Community DevelopmentRevenuesDuplicate

623 Revenue committee response on 7/13/09: duplicate - CLOSE.Duplicate - See 4.2, 130, 454 & 545. Rent out Victory Pool for parties and events.


624 Energy committee response on 7/16/09: Not practical.Offer preferred parking for hybrid vehicles.

Community DevelopmentEnergyClosed

625 Revenue committee response on 7/13/09: duplicate - CLOSE.Duplicate - See 141, 256, & 618. Sell city water in vending machines and to local stores and markets.


645 Duplicate - See 83, 267, 420, 491, 509, 618 & 625. Public/Private Parnerships committee has coordinated a citywide contract with Gilly Vending to include increased revenues to the city. Invest in our own vending machines for more revenues.


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646 Pub./Private Partnership committee response on 7/16/09: Rejected.NMB-Line - Family & Friends Day - We can have vendors come out give live entertainment, water activities, food sales, arts & crafts, something for adults and kids, karaoke, pictures. You have to kick out money to make money and that can help with some repairs or help summer camp or other school or what ever is needed. When you step out to the community, the community will step in to help us as needed a family or friend. What ever happened to block parties? Estimated cost: vendors & live entertainment $500. Food, games, etc. $450. The city should make back over $2,000.

Leisure ServicesPub./Private Partshp.Rejected

648 Revenue committee response on 7/31/09: Rejected by Glenn Finney.Increase fee for Summer Camp to $45/week.These are are neighboring cities that offer comparable programs:City of Miami Gardens - $45/weekCity of Miramar - $120/weekCity of North Miami - $60/weekCity of Aventura - $168/weekCity of Sunny Isles Beach - $95 - $105/week


652 Duplicate - See 443. Instead of posting the individual pictures of the council members all over town, I suggest they pose for a group picture. This will signify leadership in unity. A united front for people of NMB to follow and work with during this new administration. It would also save the city money by not having to pay for a large number of picture frames that usually need to be purchased.


656 Duplicate - See 532. Build a skating park for the youth in North Miami Beach. The children usually congregate by WalMart, the PD and NMB High School to practice their stunts.

Leisure ServicesGrantsDuplicate

672 Workplace Efficiency committee response on 9/17/09: DeferWe should invest in surveillance cameras for our community centers. In the past we have been targeted and we should prepare for the future.

Note: Possibly a Grants Committee matter.7-31-09 Cmte agreed to refer to GRANTS

Leisure ServicesWorkplace EfficiencyDefer To Future Year

685 7-31-09 Cmte agreed that existing floating leave time addresses this issue.Recently there was talk of misuse of sick vs. annual days. Annual days are supposed to be for planned vacation or days off. Sick days when you or a family member is sick. Sometimes, things come up and you need a day off to conduct business or car repair. You're not sick! Don't want to be! Why not charge them to "personal" days? Many cities, gov't. and private companies use that terminology. By the way, city policy #11, 28 or 32 do not clearly describe how days should be used…

Note: This suggestions does not take into account the birthday and two (2) floating holidays the city provides for unscheduled emergencies - Bruce - 7/24/09.


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686 7-31-09 Cmte already addressed this issue several months ago and machines cannot be left on overnight in violation of energy policy and also for security issues. Detrimental Virus scans run in the background not back-ups of data.Every Thursday, around 11AM, I.T. does a network-wide back-up. Our computers become very slow to the point of almost locking up! This is detrimental to productivity and workplace efficiency. We are litteraly handicapped if trying to get something done. Can't they do it after hours or at 7AM? If computers need to be "on" then maybe for that day of the week we leave them "on".


690 Duplicate - See 54.Install low-flow or waterless urinals.

Community DevelopmentConservationDuplicate

691 Pub./Private Partnership committee response on 9/17/09: Close.Create a farmer's market at City Hall - lease space to vendors.

Community DevelopmentPub./Private Partshp.Closed

692 Being Done - Lighting Control Policy #39 - See similar suggestions 106, 144, 231, 524 & 577. Encouraging the use of natural light during working hours is an internal operational issue.Encourage employees to use natural light rather than electrical lights, especially east facing windows in the morning, west facing windows in the afternoon. Also encourage the use of task lighting rather than full ceiling illumination.

Community DevelopmentEnergyBeing Done

696 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report696�Close, implemented through Ordinance 2009-29

From: Rivero, Carlos Sent: Wednesday, June 16, 2010 2:31 PMTo: Kamali, Shari; Heid, ChrisCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE suggestions non-response

Good afternoon folks, the following CARE suggestions have been forwarded to your Department in the past and need to come off the “referred” category; those shown as “implementing” need to be verified as such. Please try to process these so that Marcia can give a progress report. Thanks

Revenue committee response on 9/3/09: Forwarded to Bob Nix (CD) on 9/3/09Raise and enforce towing medallion fees ($50 per tow truck currently) and towing sign fees ($5 per sign up to 5 signs, #3 for each additional sign).

Community DevelopmentRevenuesImplemented

709 Similar to 280 & 290. When purchasing replacement vehicles, hybrids are being considered where applicable.As we are replacing cars, we should replace them with hybrids.


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741 From: Rivero, Carlos Sent: Wednesday, June 16, 2010 3:19 PMTo: CARE Public-Private Partnership CommitteeCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE suggestiopns non-response

Good afternoon folks, the following items need to be resolved / taken off the referred category. Please either close or implement the unresolved items and confirm the implemented ones.

Public/Private Partnership committee response on 9/14/09 - In Progress.P&Z - Charge a "Video & Film Fee" for all commercials & videos shot in the city. This should require a permit.

Community DevelopmentRevenuesImplementing

742 Duplicate - see 176, 279 & 306. P&Z - Sell surplus city owned property as contained in "city of North Miami Beach owned real estate properties" dated April 2009.


743 Duplicate - see suggestions 25, 393 & 706. P&Z - Extend "red light" program to other intersections and to other infractions.



P&Z - Establish a fee for "special event permit" these are reviewed and monitored by several departments at no fee.

Community DevelopmentRevenuesClosed

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745 From: McGriff, Bernard Sent: Tuesday, August 31, 2010 5:31 PMTo: Heid, Chris; Kamali, Shari; Azan, PhilipCc: Gooding-Liburd, Susan; Fennell, Marcia; Baker, Kelvin; Alexander, Bruce; Stampp, Kanika; Baker, KelvinSubject: RE: CARE suggestions followup

Chris: Your immediate updated responses are appreciated. We will note suggestion #745 “closed’.

From: Heid, Chris Sent: Tuesday, August 31, 2010 3:40 PMTo: McGriff, BernardCc: Kamali, ShariSubject: CARE suggestions followup

Staff does not support 745, increase in the tree removal permit fee, as we are concerned that a higher fee may discourage residents from getting a permit, removing the tree without city input and without the typically required mitigation.



Chris Heid response on 10/7/09:From: Heid, Chris Sent: Wednesday, October 07, 2009 4:53 PMTo: Rivero, CarlosCc: Nix, Robert; Alexander, BruceSubject: Car Suggestions #745 & #829In response to our conversation referencing Care Suggestions # 745 and # 829, I have spoken to the Director about these items. The Department is interested in pursuing both suggestions. I have started to look into setting equitable costs for these fees, which ultimately would need to be established by an Ordinance adopted by the City Council. Revenue committee response on 10/7/09:Revenues Idea #745 – Returned to Chris H. for implementation on 10/7/09Increase "tree removal permit" fee. Currently $15 per tree. Fee does not cover required site visit(s) by staff member(s) and administrative processing.


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750 Volunteer committee response on 10/15/09: Being DonePermitting & Zoning - Take on / hire more interns for work within the city.

Community DevelopmentVolunteer ProgramBeing Done

794 Pub./Private Partnership committee response on 10/15/09: Being Done with Miami-Dade College.Establish a partnership with one of the local universities where their education department can provide education majors as tutors to our after school programs.


795 Duplicate - See 7469-3-09 While not feasible for city to provide, individuals can go to vendor open house on Sept 15-16 to see what low cost options might be available to them.8-25-09 Cmte determined that this is not financially feasible. Similar in nature tosuggestions # 131,134, 148, 206.Offer insurance to part-time staff. Maybe with a bigger pool, we would be able to get a better deal and offer services to our part-time staff who generally do not have access to health insurance.


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Hello Carlos,Most of these suggestions were closed, but here is the info:803 – on hold



Leisure Services response on 10/15/09:From: Finney, Glenn Sent: Thursday, October 15, 2009 1:00 PMTo: Rivero, Carlos; Murphy, PauletteCc: Alexander, Bruce; CARE Reserves & Revenues & Expenses CommitteeSubject: RE: CARE Idea referralGood Afternoon Carlos,The reviews on the attached revenue ideas are as follows;# 803 Currently being discussed with the City Manager needs Council approval.Revenue committee response on 10/7/09:Revenues Idea #803 – Referred to Leisure Serv. on 10/7/09, due by 10/15/09.Currently, the McDonald Center has rentals for various events. At this time alcohol is not permitted for rentals. If we allow alcohol at rentals, it will increase revenue. Furthermore, if we allow alcohol at rentals, renters should be required to have an off duty officer, which will also bring in more revenue for the police department.

Leisure ServicesRevenuesDefer To Future Year

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869 From: Rivero, Carlos Sent: Thursday, July 08, 2010 5:15 PMTo: Alexander, Bruce; Fennell, MarciaCc: Stampp, KanikaSubject: RE: CARE Suggestions Report

The committee has cleaned the Expenditures List by contacting the various involved individuals and getting answers over the telephone. Please amend as follows:

#869 Close

IT response on 11/24/09:From: Perez, Maria Sent: Tuesday, November 24, 2009 3:58 PMTo: Diaz, CarlosCc: Rivero, CarlosSubject: FW: CARE Ideas UpdateImportance: High

Carlos,Please email Carlos Rivero a response as to your recommendation/opinion regarding CARE card suggestion # 869 (see below)

We are sending this to you as it does not pertain to our I.T. Division.Thank you for your assistance.Maria

Expenditures idea #869 – Forwarded to IT for review on 11/24/09Change department's wireless data cards from State pricing of $49.99 to Federal pricing of $39.99, saving $1,000 on our monthly bill.Verizon Wireless Data Card State - $49.99 per deviceVerizon Wireless Data Card Federal - $39.99 per device135 devices equates to $1,350 savings

PoliceExpendituresClosed

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872 From: Finney, Glenn Sent: Monday, November 30, 2009 11:46 AMTo: Rivero, CarlosCc: Alexander, Bruce; CARE Reserves & Revenues & Expenses CommitteeSubject: RE: CARE Ideas Update

Idea # 872 Increasing pool fees for non-residents, cannot be done at Victory due to county monies be used for construction, prohibit non-residents from paying more than residents. Uleta and Washing pools are rarely used by non-residents.

Revenues Idea #872 - Forwarded to Glenn F. for review on 11/24/09From the Police DepartmentIncrease fees to the city pools for non-city residents. Aventura charges $15? to use the water park if you are not a city resident.

PoliceRevenuesRejected

873 Duplicate - See 591Energy committee response on 10/15/09: Close - Subject to energy audit.From the Police DepartmentSolar tint all windows on all city buildings to save on energy costs.

PoliceEnergyDuplicate

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In respect to #886, please prepare due diligence and revenue impact report for deveoping an ordinance for Manager and Council’s consideration, also during the first quarter of the 2010-11 fiscal year.


Staff supports 886, raising the liquor license fee. This would require an Ordinance approved by Council.



Revenue idea #886 – Forwarded to Chris Heid for implementation on 11/24/09.Increase liquor license review fee from $200 to $500.


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890 From: Alexander, Bruce Sent: Thursday, September 02, 2010 8:39 AMTo: McGriff, BernardCc: Heid, Chris; Kamali, Shari; Stampp, Kanika; Rivero, CarlosSubject: RE: CARE suggestions followup

Bernard,

Per my conversation with Chris Heid on 9/2/10, Suggestion #890 is pending. However, it is noted as DELETE on the REFERRED suggestions email that you sent out for responses.

The CARE database has been noted as PENDING per Chris Heid.

Thanks – Bruce



Revenue idea #890 - Forwarded to Chris Heid for implementation on 11/24/09.Enforce the "Amusement Equipment Special Limited Conditional Accessory Use Application" Requirement , and raise the fee from $100 to e.g. $250 plus additiional $100 per game. (This applies to pool tables, arcade games, pinball, etc.)

Community DevelopmentRevenuesPending

891 Pub./Private Partnership committee response on 11/19/09: Started Sponsorship Program - County Ordinance prohibits us from naming rights.Solicit donations from benefactors for naming rights to city buildings, rooms, parks and amenities as cultural institutions do.


904 Expenditures response on 2/9/10: Close. No warrantees when purchasing this way.Make city purchases from EBAY & Craigs List


905 Eneregy committee response on 1/21/10: See Suggestion 437 - being evaluated with the Energy Performance Contract.Might I suggest the city convert to solar water heaters? Go Green!!

PoliceEnergyBeing Done

906 Duplicate - See 435.Motion sensor light switches. Save energy on light bulbs and elecric bills.


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947 12-17-09 Per Cmte: Not feasible to cut short any futher the time customers can contact us for service.Our windows currently close at 4:15pm giving time for the customers to call in with any questions and allowing us the last 30 minutes of the day to catch up or get some extra work done.


948 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report948�Close, ruled by contracts

Revenues committee referred to Beverly Hobson for review on 2/10/10.Health Care Financial Plan. Request all employees during open enrollment, be offer the option of a health care saving fund about $3,000 per employee to be used towards all visits and health care purchases, resulting in a positive savings for the company.

FinanceRevenuesClosed

949 Workplace Efficiency response on 4/15/10: Not feasible due to cost.Workplace Efficiency committee response on 2/18/10: Still in review.12-17-09 Per Cmte: Customer Service Manager to review futher and provide feedback to committee as to a recommendation.to properly identify city employees and avoid improper clothing, I suggest customer service representatives (besides meter readers) wear uniform shirts with city logo and management to wear blazer with city logo.


950 12-17-09 Per Cmte: Not feasible to implement as is cost prohibitive to purchase the equipment that would be needed to permit. Also cannot allow non employees access to utility billing systemTo place an automated machine in the lobby for customers to input their addres and print their own water bill. Machine should charge each customer $1.00 for a bill, or $1.00 should be added as a service fee on bill.


951 Workplace Efficiency response on 4/15/10: Deferred to another fiscal year due to funding issues. Not feasible with current phone system.Workplace Efficiency committee response on 2/18/10: Still in review.12-17-09 Per Cmte: Customer Service Manager to review futher and provide feedback to committee as to a recommendation.In addition to customers paying on-line or by phone, update system to where customers can also place their payment arrangements if they are eligible for one. This will reduce the call overflow and allow the customers with questions to get through to us.Note: On the recording, customers hear while on hold we could add that they can get their balance by calling 800# or on-line if they have their account info.

FinanceWorkplace EfficiencyDefer To Future Year

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952 12-17-09 Per Cmte: Suggestion not feasible. Checking for leaks is an industry standard.As a way to determine the reason for a customer consumption/billing increase, the City exhausts every administrative recourse possible to assist our customers. Our customer leak letter of notification is carefully crafted as to cover our bases and limit any liability from a claim. As an employee of the Customer Service division, I suggest that customers should take full responsibility when it comes to their water bills. Also, I also think that all checks for leaks should be eliminated because it is time consuming.


954 Expenditures response on 2/9/10: Close. We go out to bid for the lowest price already.Purchase all equipment (gloves, knee pads, etc.) from a company that provides cheaper prices and better product.

FinanceExpendituresClosed

962 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report962�Close, per CD



Revenues committee referred to Chris Heid for review on 2/10/10.Many signs do not require a permit (or fee) e.g., real estate signs, construction project signs. Establish a fee for these signs.


964 Pub./Private Partnership committee response on 4/15/10: Being DoneFor the city to coordinate with local radio station in order to promote our Census outreach program. Especially within the large Haitian and Hispanic communities emerging in the city.

Community DevelopmentPub./Private Partshp.Being Done

965 Pub./Private Partnership committee response on 4/15/10: Being DoneOrganize a city wide volunteer day. Volunteers could help clean city parks or paint city buildings.


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1013 4-8-2010 Committee informed this is not feasible option. - Close2-11-2010 Committee is seeking costs to determine if it is feasible to persue this option.1-14-2010 Per Cmte: will review further with Leisure Services Director for recommendation as to feasibility and costs.We need to invest in a moving truck (Uhaul) in order to move all the equipment during special events. Less city vehicles would be on the road. Would expedite breadown. SAFER!


1021 Ask the employees to vote on whether they would rather receive a Publix gift card or have a holiday party. So much time, effort, and expense goes into making an office party. Truthfully, it is not appreciated by many of us. Publix, as you know, will give a discount when multiple gift cards are purchased. Not much planning or work needed.

AnonymousWorkplace EfficiencyClosed

1030 CIP committee response on 2/18/10: ImplementedCIP response on 1/6/10: We are planning to install decorative bus shelters & trash receptacles on NE 19 Ave in the near future. Installing the decorative street lighting is not feasible at this time.Promote more curb appeal, meaning fix-up street road, plant more trees, change the street light into decorative fixtures. Change bus benches/bus shelters. Promote more urban design.

Community DevelopmentCapital ImprovementsImplemented

1031 Revenue Committee response on 2/10/10: Close. Fees have just been increased to keep up with other municipalities.Reduce development, planning zoning and building permit fees inside C.R.A. by half - may stimulate development activity.


1032 Revenue Committee response on 2/10/10: Duplicate - See 1031.Reduce planning and zoning fees to reflect area average - may stimulate more applications and development.


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1033 From: Diaz, Costanza Sent: Thursday, September 02, 2010 11:29 AMTo: Rivero, CarlosCc: Wick, DanSubject: FW: CARE suggestions followup 1033

CARE suggestion #1033 response from Dan Wick

Hello Everyone, The CDC/504 loan program is a long-term financing tool for economic development within a community. The 504 Program provides small businesses requiring “brick and mortar” financing with long-term, fixed-rate financing to acquire major fixed assets for expansion or modernization. A Certified Development Company (CDC) must be set up with staffing needs and is a private, nonprofit corporation set up to contribute to the economic development of its community. CDCs work with SBA and private sector lenders to provide financing to small businesses.

Carlos, please close it. Thanks!

CONNIE DIAZCOMMUNITY REDEVELOPMENT AGENCYPh: 305-354-4465Fax: [email protected]



Revenue Committee response on 6/7/10: Rev #1033 Forwarded to Shari K. on 5/25/10Revenue Committee response on 5/25/10: Rev #1033 Forwarded to Sari K. on 5/25/10Investigate cration of a certified development company to administer the small business administration 504 loan program to stimulate and fund small business development in North Miami Beach.


1034 Grants committee response on 3/18/10: Taylor Park has not received Brownfield designation.Apply for an E.P.A. Brownfield Cleanup Grant to clean up Taylor Park.

Community DevelopmentGrantsClosed

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1035 Grants committee response on 3/18/10: TECO parcel has not received Brownfield designation.Apply for E.P.A. Brownfield Assessment Grant to update the assessment of the cleanup of TECO parcel.


1036 Revenue Committee response on 2/10/10: Close. Cannot have a separate water utility.Create a chilled water utility to serve the C.R.A. and the F.C.C. in order to reduce the cost of development and provide chilled water 24/7 at a constant temperature desired by high-tech and bio-tech companies.


1037 CIP response on 1/6/10: #1037 - Rejected due to liability. We already provide street trees per individual request and for street projects. Thorny plants are a liability and a government agency such as us cannot plant these. This suggestion may be closedProvide urban street trees and make thorny plants available to place around buildings in high crime areas to reduce crime.

Community DevelopmentCapital ImprovementsRejected

1038 CIP committee response on 2/18/10: ImplementedCIP response on 1/6/10: The most recent December 18, 2009 flood damaged the Tennis Center Office. That flood was comparable or worse than a 100-year storm event having dropped 15 inches of rain that day. The Tennis Center is the only City facility that was affected. We have a proposed stormwater project in the neighborhood that will start early this year. We also are in contact with Miami Dade County Public Works for maintenance of their West Dixie Highway (County right of way) stormwater system. With the flood level at the Tennis Center at almost 2 feet and West Dixie Highway elevation is lower than the Tennis Center, we’ve concluded that the flooding in the Center can be resolved by providing a sufficient drainage system on West Dixie Highway. Otherwise, to flood proof the building, we need to raise the floor level of the building which could be addressed when the Tennis Center renovation project comes.Floodproof city buildings that were damaged in the recend flood event. Ensure flood proofing extends at least one foot above the 100-year flood elevation.

Community DevelopmentCapital ImprovementsImplemented

1039 Pub./Private Partnership committee response on 4/15/10: Being DoneEnlist corporate sponsors for city events, e.g. "NMB/Home Dept Winterfest" and "4th of July Celebration Sponsored by COSTCO", etc.


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Hello Carlos,Most of these suggestions were closed, but here is the info:1078 – Rejected – the ice machine is used for special events, afterschool programs etc. If we rent the ice we to ensure that there is adequate ice for the rental, which means we may have to buy ice during special events or other city functions



Revenue response on 6/7/10: Rev.1078 Forwarded to Leisure Services on 4/7/10Revenue response on 4/7/10: Rev.1078 Forwarded to Leisure Services on 4/7/10There is an ice machine at the YES Center that is underutilized. It is mainly used for city events when people rent our rooms, they always have to go out and purchase ice. We could actually charge $5.00 for a cooler of ice. It's convenient for the renters.


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Hello Carlos,Most of these suggestions were closed, but here is the info:1083 – Implementing in FY 2011



Revenue response on 6/7/10: Rev.1083 Forwarded to Leisure Services on 4/7/10Revenue response on 4/7/10: Rev.1083 Forwarded to Leisure Services on 4/7/10Increase price of the rentals.Currently rental price for 1 room is $180.00. It's actually $180.00/room.My suggestion is that we increase the rental of 1 room by $20.00. But if you rent more than one room, the additional room(s) would be at a discounted price of $180.00. Also should have a fee for date changes on events.Example:1 room = $200.002 rooms = $200.00 + $180.003 rooms = $200.00 + $180.00 + 180.00

Leisure ServicesRevenuesDefer To Future Year

1085 Expenditures response on 4/7/10: Exp.1085 Anonymous, nobody to clarify, closeSince salary employees tend to not always claim time off accurately. I would remove the benefit of sick pay paid at 1/2 their accumulated time to -0- at time of termination. This might encourage fair accounting of the payroll during the course of employment, which I'm sure would save thousands for the city.

AnonymousExpendituresClosed

1133 Duplicate - see suggestions 482, 526, 654, 931, 982, 1128Install parking meters at the temporary parking in front of City Hall.


1144 2-23-2010: Per Cmte, the suggestion is similar to card # 1023. Also, at this time it is not financially feasible to alter the structure of the cashier's office to provide an additional window.Additional cashier counter to pay water bill (especially for cash payment).

PoliceWorkplace EfficiencyClosed

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1149 From: Hinds, Audrea Sent: Tuesday, February 23, 2010 2:49 PMTo: Alexander, BruceSubject: RE: CARE Suggestion 1149

Bruce,

This is not a duplicate. However, it is already being done.

Thank you.

Audrea

________________________________________From: Alexander, Bruce Sent: Tuesday, February 23, 2010 2:15 PMTo: Hinds, AudreaSubject: CARE Suggestion 1149

Audrea,This seems familiar – may be a duplicate?

Thanks,Bruce AlexanderManagement Coordinator City of North Miami Beach Public Services Department Phone: 305.948.2936, ext. 3922Cell: 305.281.9077 Fax: 305. 919.1838

The city receives and places the volunteers in different departments of the city. A orientation session should be done with the volunteers to educate them about the city and what is expected along with areas they should be attentive to. The department the volunteer is place in should be present at the orientation to discuss what the department does.

FinanceVolunteer ProgramBeing Done

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1157 Revenue response on 4/13/10: CLOSE - Anonymous suggestion and no one to contact for clarification.From: Owens, Susan Sent: Monday, April 12, 2010 2:01 PMTo: Rivero, CarlosSubject: RE: CARE Suggestion

I am not sure why this was sent to my department, it has nothing to do with us.

Revenue response on 4/7/10: Rev.1157 Forwarded to Susan Owens on 4/7/10Charge applicants for public hearing an additional minutes fee to cover the costs of minute preparation.


1190 Workplace Efficiency response on 4/15/10: ImplementedPLEASE give Managers/Supervisors a course in Human Relationship, so that they can interact with employees and their peers more respectfully and effectively. Supervisors & Managers must learn what it takes to motivate employees t o be more dependable, trustworthy, and to do their job without much complaining or causing trouble. With the right leadership, we could overachieve in our jobs the same way we do in other aspects of our lives. Why are we just average, everyday employees when we could be more. By working together we can all increase our job satisfaction & ultimately achieve more success.

Public ServicesWorkplace EfficiencyImplemented

1217 Revenue response on 4/7/10: Rev.1217 Duplicate, closesell the city owned surplus property at 13900 Biscayne Blvd. This property was just appraised at 65,000 and had a willing buyer. (But, must go out to bid)


1218 Revenue response on 4/7/10: Rev.1218 Duplicate, closeSell surplus parcel 07-2215-001-2430 (waterfront parcel on 35 ave in eastern shores)


1259 Duplicate - See Suggestion 1237Revenues response on 3/31/10: This is called Conservation Block and it is already implemented by our Water Utility. Please log and close. Charge for water on a based on consumption. People that use less than the average amount of water should be charged at a lower rate. People that consume higher than average amounts of water should be charged at a higher rate. This will encourage water conservation and bring more money to the city from those that do not want to conserve water.


1263 Expenditures Committee response on 5/25/10: Exp #1263 Duplicate. CloseGo to a no tobacco policy and see if this will reduce the city's health care cost.

PoliceExpendituresDuplicate

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1264 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1264�Close, per City Clerk's office

Susan Owens response on 5/27/10: 1264- The fee would need to be set by ordinance and we just increased our fees. The County Fire Department now inspects and charges all businesses for their inspections. Any additional fees would be unfair and could push businesses out of the City or force them to operate illegally. I don’t think Council will approve this, particularly since it is such a large additional fee.

It’s a good idea, however I would suggest offering it as a voluntary service to business owners, some may like the idea of getting this type of assistance for their businesses. Maybe market it as a study/survey rather than an inspection to seem less like big brother.

Revenue Committee response on 5/25/10: Rev #1264 Forwarded to Susan Owens on 5/25/10Add a requirement prior to issuing a business license that a security/safety inspection be conducted by our crime prevention personnel, and charge a small fee $50.00 for this service.

PoliceRevenuesClosed

1296 Volunteer Program Committee response on 5/20/10: Being DoneCreate an internship programs in the city to better assist local students in surronding schools with their learning process in order to emphasize the City's involvement in our education system.

Community DevelopmentVolunteer ProgramBeing Done

1300 Similar to card # 762The Workplace Efficiency Committee has discussed this type of suggestoin before and there are many factor that make this difficult to implement at this time. Each department would have identify its forms, purchase software to convert the form to a PDF and then post the form online. The forms would only be available as a fillable PDF that would still need to be printed and sent in by fax or mail. Our systems do not currently have the capacity to directly mail the form from a temporary file online. There would be a costto the City to invest in the program and it has been determined to be not financially feasible at this point in time. When situations improve then it is something that may be revisited.Conservation committee response on 5/20/10: Refer to IT for review.Make more forms submitable online. This will save time and improve efficiency. (E.G. Care suggestions, bid solicitation forms)

Community DevelopmentConservationClosed

1301 Duplicate - See 803Allow alcohol to be served during rentals.


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1303 From: Finney, Glenn Sent: Friday, May 28, 2010 10:29 AMTo: Rivero, CarlosSubject: RE: CARE Ideas# 1303, Being Done

Revenue Committee response on 5/25/10: Rev #1303 Forwarded to Leisure Serv. on 5/25/10Non-profit organizations should be charged by the room rather than the number of people. Oftentime, their set up requires mutiple rooms.

Leisure ServicesRevenuesBeing Done

1305 5-6-2010: Cmte informed that Leisure Services recently changed their rental events to have a special crew work.Hire a special crew to work rentals and other special events.

Leisure ServicesWorkplace EfficiencyBeing Done

1309 Revenue Committee response on 5/20/10: Future traffic camera installations will be determined by NMB PD as needed. More traffic cameras should be installed throughout the City of NMB.


1312 Revenue Committee response on 5/25/10: Rev #1312 Being done. CloseInventory all items such as equipment, machine, vehicles and actuion of ones that not used for revenue


1313 Duplicate see554, 659, 722Advertise vendors on city property for revenue.


1314 Revenue Committee response on 5/25/10: Rev #1314 Duplicate. CloseCharge fees on various program to gain revenue.


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#1317�Close. Not enough time allowance for public to attend.

From: Rivero, Carlos Sent: Wednesday, June 16, 2010 4:13 PMTo: McGriff, Bernard; Weisblum, RoslynCc: Fennell, Marcia; Alexander, BruceSubject: Your CARE items

Good afternoon, the following items have been sent to you as ACM’s or the Census Committee in the past and our committee needs to update them. If any of these do not belong to you feel free to return it or forward it to the appropriate person. Thanks

Expenditures Committee response on 6/7/10: Exp #1317 Forwarded to Roz on 5/25/10Expenditures Committee response on 5/25/10: Exp #1317 Forwarded to Roz on 5/25/10Start Public meetings at 5:00 pm, creating more efficiency by eliminating down the downtime between 5:00 and 7:00 or 7:30 pm, cost savings on energy for lights and AC abd staff overtime.

Community DevelopmentExpendituresClosed

1343 duplicate see suggestions 482, 526, 654, 931, 982, 1128Put parking meters all city parking areas


1344 Duplicate see suggestions 4.2, 1130, 454, 545Rent out city pools for various events and parties


1346 Duplicate see 484, 526, 654, 931,982,1128,1133,1343Park meters in strategic locations throughout the city.


1347 Duplicate see 455, 826Put all checks online. Don't (stop) producing paper checks.

Leisure ServicesExpendituresDuplicate

1349 Expenditures response on 7/15/10: CloseCreate paperless memo's


1351 Duplicate see 554, 659, 722, 1302Maximize us of electronic reader by selling advertising space.


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1353 Duplicate see 482, 526,654, 931, 931, 982,1128, 1133, 1343, 1346Install meters in new parking lot.


1354 Duplicate see 455, 826, 1347Eliminate paper paystubs and have it electronically. Employees would be able to print their paystubs when the feel it necessary.


1390 From: Rivero, Carlos Sent: Tuesday, August 10, 2010 3:44 PMTo: Alexander, BruceSubject: Rev & Exp. Update

1390 Close, these are part of the city infrastructure / CIP.

Charge residents a nominal fee for trees planted in the swale (at their request).



1391 Close, this would affect campaign signs.

Reduce the length of time for temporary signs from 90 days to 30 days, and raise the fee from $50.00 to $75.00. People that wish to renew their temporary sign should be required to submit a new application, pay another $75 fee.


1392 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1392�Close, no real savings

Give our utility customers the option of receiving their bills online. The city would save money on paper and ink (printing the bills) as well as postage.


1393 Issue library cards to residents from neighboring communities (such as unincorporated Miami Dade County) for a small fee.

Community DevelopmentRevenues

1394 For boards, such as Planning and Zoning Board, that have remebers who receive payment for serving should not be paid for meetings that they miss.

Community DevelopmentExpenditures

1395 Duplicate see 482, 526, 654, 931, 982, 1128, 1133lnstall parking meters at City Parks


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1396 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1396�Close, we do this already

Charge a fee and require a permit for filming in the City.

Community DevelopmentRevenuesBeing Done


1397 Close, transportation is an issue.

Partner with neighboring communites (such as North Miami) to run a joint summer program. The City would save on cost and have access to more facilities.


1398 Charge a non refundable reconnection fee when a persons water has been turned off due to non payment.


1399 Duplicate see 554, 659, 722, 1302Sell advertising space on the City's reader board signs.


1467 Duplicate see 554, 659,722Advertise vendors on city website for money


1468 Energy Committee response on 9/13/10: Defer to Future YearEnergy committee response on 8/26/10: Energy Audit completed and recommendation to proceed on hold.Energy committee response on 7/15/10: Pending Energy Audit. Should we move forward with the energy audit, this will be covered.Install automatic sensors on all light, faucets and sinks to save money and energy.

Leisure ServicesEnergyDefer To Future Year


1471 Close, requires too many new resources.

Once the renovations are done we should start pick ups from highland Oaks, Oak Grove & Andover Middle School to increase attendance in the Blast afterschool program.


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1473 " A city that swims together stays together"We don’t want our employees to become another drowing statistic. Free swimming lessons for city of North Miami beach employees

Leisure ServicesOther

1477 From: Rivero, Carlos Sent: Thursday, July 15, 2010 3:50 PMTo: Alexander, BruceSubject: CARE

1477 Close – not all employees have accounts

Require all employees to receive their paycheck through direct deposit.


1478 Duplicate see 54install low flow or waterless urinals


1479 duplicate see 54, 1478install low-fl toilets


1480 Conservation committee response on 7/15/10: Not feasible due to water quality and deposit buildup which would create continual clogging and a maintenance issue.Gradually switch irrigation to drip system


1481 From: Rivero, Carlos Sent: Thursday, July 15, 2010 3:50 PMTo: Alexander, BruceSubject: CARE1481 Close – We do this already wherever possible

Use more native, drought resistant plants (xeriscape)


1482 duplicate see 411 Harvest rainwater for irrigation and vehicle cleaning-cisterns

Community DevelopmentConservationBeing Done

1483 Public Private Committee response on 7/15/10: Being Done by PoliceRecycle old cell phones for those in need.


1484 Conservation committee response on 7/15/10: Not feasible or cost effective.Institute a food composting program to use as a fertilizer for city's landscaping.


1485 Duplicate see 141, 256, & 463Offer premium parking for visitors & employees with hybrid vehicles


1486 duplicate see 621Encourage cycling to work by providing racks and allow use of showers (e.g. victory pool, uleta pool). Healthier employees yields health insurance savings.


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1566 7-26-10 Committee informed by Tom Carney that the system is already in place to do so.

Create a link on the City web site that allows citizens to anonymously report possible code violations.

Community DevelopmentWorkplace EfficiencyBeing Done

1578 Duplicate/Similar to Suggestion # 390Not feasible due to security issues and issues of Public record.Cannot capture IM to record it as required for public records regulations and program could easily be abused by employees to chat with friends and family.Install an instant messenger program for more streamlines communication between departments resulting in faster service to customers.

Community DevelopmentWorkplace EfficiencyDuplicate

1582 7-27-10 The Committee inquired with the Building Official and received the following repsonse: "Not sure exactly which amusement equipment being referred to. However, all commercial amusement rides are regulated by the Department of Agriculture."

Require amusement equipment permits to be renewed every year


1583 Duplicate of Card # 1581's ideaInstead of having one line for ALL customer's questions and needs, open an additional line for customers that need a print out of their billing statement ONLY. This will decrease the length of the line that occassionally form at the lobby and it'll also help in avoiding our customers the aggravation of having to wait on another customer that may take a little longer at the window due to other needs.

FinanceWorkplace EfficiencyDuplicate

1588 8-13-10 The committee was informed that the Police Department already uses volunteers for things like parking citations, however, an accident requires a UTC. Must be a PO or CSO to write that type of ticket. Therefore this is not feasibleUse community volunteers to respond to non-emergency traffic incidents

Community DevelopmentWorkplace EfficiencyClosed

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1589 From: Austin, Airia Sent: Wednesday, July 28, 2010 2:05 PMTo: Stampp, KanikaCc: Alexander, BruceSubject: RE: CARE Suggestion 1589

Kanika:Although this sounds like a very cost effective idea, it would end up costing the city more in the long run; reason being the ballast that drive the florescent tubes are designed to illuminate a specific number of lights, be it 1, 2, 4, or 6, operating the ballast outside these parameters will cause premature ballast failure, the savings are miniscule in comparison.

Thank you, Airia

Most office light fixtures have 4 flourescent tubes, remove 1-2 tubes from each fixture to reduce electricity cost by 25-50%


1590 Charge a fee for btr's that need city council approval. Community DevelopmentRevenues

1591 Duplicate see 699,798Create an "adopt a street" program where businesses, organizations, even individuas, take care of a street, block, park, etc.


1592 Create a "buy a brick" porgram to sponsor e.g. Parks, victory pool, city hall plaza, PD library


1596 8-4-2010 The committee is recommending moving forward with this on a limited basis (Last Friday of the Month) however guidelines will have to be in place first7-28-10 Committee informed that HR will check with the manager regarding this.Since Football Season is around the corner, perhaps we can have a casual day Friday where everyone could wear their favorite teams jersey. Doesn't even have to be a football jersey. It could be basketball, baseball, hockey, etc. or it could be just jewelery, a hat, or something sports related. Sounds like fun.

FinanceWorkplace EfficiencyReview

1622 Duplicate - See 705.I suggest we find a partnership with someone to run our library. We spend over $500,000 on salaries each year. Or possibly turn our library over to the county with the stipulation that they maintain it as such.

AnonymousPub./Private Partshp.Duplicate

1624 Charge a nominal fee .25 cents-.50 cents to ride the NMB line. Community DevelopmentRevenues

1625 Increase sewer inpact fees that have not been increased sinc 1989. (ordinance 89-13)


1626 Pool should establish a yearly pass ($10.00) for access to the pool. Pass would allow unlimited access t pool from labor day to memorial day. Also give punch cards for the summer months. Ex: 15 punches = $12.00, 20 punches=$20.00

Leisure ServicesRevenues

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1627 Raise afterschool care fee to $35.00 Leisure ServicesRevenues

1628 Energy Committee response on 9/13/10: See policies listed below.

Policy 43 - Personal Computer Power Consumption PolicyEnergy can be served in the department by turning off computers at the end of a work shift.

Policy 39 - Lighting Control PolicyThe second way to save energy will be by turning off the lights off in every department in the evening time.


1634 We should only accept payments by cash, money order, cashier check, credit/ATM. This would avoid dealing with patrons with insufficient funds in their account.

Leisure ServicesWorkplace Efficiency

1636 Energy Committee response on 9/13/10: the city has emergency generators at City Hall, P.S.A., Police Station and the Operations Center. When the power outages occur within the city. The City may consider purchasing generators to reestablish the loss of power. The lights at the community center should be set on a timer to utilize less energy on the weekends to conserve energy for the city of NMB.


1666 8-26-10 The CARE Program is not the venue for changing policies governing elected officials. The City charter would have to be changed in order for this requirement to be altered.In order to run for council persons should have to prove they have been a resident of NMB for a minimum of 5 years prior to running for council. There seems to be a new trend where people want to run for local governmet and they look for a city where tey hink they can win and then move there. People should have a longer foothold and vested interest in our town before they can just come in, spend a lot of $ on election stuff, and win an election.

PoliceWorkplace EfficiencyRejected

1667 DUPLICATE of CARD 661Bring Blood mobile back to NMB and allow employees to donate blood for 4 hours comp time like in years past.

PoliceWorkplace EfficiencyDuplicate

1670 Double the fee for after-the-fact banner permits. Community DevelopmentRevenues

1671 Duplicate - See 391, 419 & 547. Also being done - going green initiatives.Encourae double sided printing when possible.


1673 Create accounts with local business to sell our water. Community DevelopmentRevenues

1675 Duplicate see 482,492,494,526,620Created metered parking in high demand areas.


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1676 Make our history book available on-line to purchase on our website. Community DevelopmentRevenues

1677 Duplicate see 967, 1209, 1290Print a new version of the "A-Z" guide (welcome guide to city services) but with advertising sponsors


1678 Chare a $50.00 fee for Flood Zone Letters.Currently they are free.


1695 use regular paper and black ink to print care cards or simply fill out online. Leisure ServicesExpenditures

1696 provide recycle bins for the public at the library. Leisure ServicesConservation

1701 Being Done - Please refer to Policies:39 Lighting Control Policy43 Personal Computer Power Consumption Policy

I think that by turning off powers when not be use will help the facilities and more important the city. Im talking about electrical savings, unplug tv's, microwaves, etc. whennot being used. Energy save.


1702 Create a volunteer program for Intramural Sports program (coaches and referees). Leisure ServicesVolunteer Program

1704 Duplicate see 4.2, 130, 454, 545, 623Renting the pool for private parties would help bring in revenue.Cost of pool rental= Approx. $132.00 per hourCost for staff=$10.50 an hour#of staff=maximum of 4minimum of 4 hours4x10.50=42.00$42.00x4=168.00$132.00x4=528.00$528.00-168=$360 per pool rental



I.D.

EMPLOYEE NAME :


Anthony Hatchatt, Jr.

Status

139 Energy committee response: Being Done. Energy saving light bulbs Leisure ServicesEnergyDuplicate


Page 43 of 48011/08/20109:35 AM


I.D.

EMPLOYEE NAME :


Anthony Lamar

Status

1120 2-11-10: Per Cmte: The proposed is not financially feasible at this time in addition there are concerns about creating areas where people can loiter or skate when buildings are closed.My CARE suggestion is for the city of North Miami Beach to construct several concrete benches and tables (including table umbrellas) outside the Public Services Building. Purpose is to allow customers a comforting experience while doing business with the Building and Engineering Departments. Customers are required to use their cell phones outside of the building, whether it's raining or not, which becomes a discomfort when the weather is bad. This also allows customers to use the benches and tables while writing and reviewing information in a not-so-distracting area outside the lobby. Employees can also use them during break time minutes and utillize them for congregating with colleagues.


1209 7-9-10 The matter had been referred to the City Clerk for possible implementation however with the current restructuring of the office and its procedures this suggestion must be postponed till the future. The city of NMB does not have a welcome packet for new homeowners & new business owners. This welcome packet would contain information pertinent to the services offered by the city as well as other local businesses in the city.

BuildingWorkplace EfficiencyDefer To Future Year

1419 Capital Improvements response on 6/15/10: The crosswalk flashers will be installed at City Hall/PS crosswalks in FY 2011From: Huynh, Hiep Sent: Wednesday, June 02, 2010 12:24 PMTo: Stampp, KanikaCc: Alexander, BruceSubject: RE: care suggestion 1419

Response:The county will not install the crosswalk lights on the city maintained roadways. We'll be installing 4 crosswalk flashers on City Hall / PS crosswalk next fiscal year

Similar to suggestion 1378

I suggest a stop light or stop sign be constructed between the city hall and the building department, as for safety of citizens and employees crossing.

BuildingCapital ImprovementsClosed

1492 Duplicate see 1378 and 1419 I suggest a stop light or sign be constructed between the city hall and the building department, as for safety of citizens and employees crossing.

BuildingCapital ImprovementsDuplicate


Page 44 of 48011/08/20109:35 AM


I.D.

EMPLOYEE NAME :


Antoinette King

Status

124 Rent Washington Park playground for parties Leisure ServicesRevenuesRejected


I.D.

EMPLOYEE NAME :


Antonio Marciante

Status

512 Revenue committee response on 6/24/09: implemented. Revenue committee response on 6/4/09: Need clarification from Antonio Marciante. The department has a Cost Recovery Policy. The department can better utilize the cost recovery program to attempt to recover costs incurred by the department during felony investigations. The department would first need to obtain some direction from the State Attorney's Office.

PoliceRevenuesImplemented

1175 Pub./Private Partnership committee response on 6/17/10: Being Done - cost to city for items.Pub./Private Partnership committee response on 5/20/10: Paulette will speak to Tom Carney.Pub./Private Partnership committee response on 4/15/10: Referred to Tom Carney.Create a partnership with FIU in order to replace the special response teams remote control vehicle. FIU may be able to adjust most of the work and/or materials at little or no cost.

PolicePub./Private Partshp.Being Done

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1266 From: Mac Serda <[email protected]>Date: Wed, 16 Jun 2010 14:14:33 -0400To: "Rivero, Carlos" <[email protected]>Conversation: CARE suggestions non-responseSubject: Re: CARE suggestions non-response1266 - implemented

From: Rivero, Carlos Sent: Wednesday, June 16, 2010 1:44 PMTo: Serda, Mac; Carney, TomCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE suggestions non-response

Good afternoon, the following CARE suggestions, which have been sent to you in the past, still appear as unresolved. Please try to remove these from the “referred” column so that Marcia can give her progress report. Thanks

Revenue Committee response on 6/7/10: Rev #1266 Forwarded to Mac Serda on 5/25/10Revenue Committee response on 5/25/10: Rev #1266 Forwarded to Mac Serda on 5/25/10Police dept pays $320.00 per day for the use/rental of the Medley Police Range. Plan is to invite other local police departments inorder to conduct joint firearms training. The rental fee would then be paid by each agency taking part in the training.

PoliceExpendituresImplemented


1403 Close, being done.

The police department has approache the robotics department of FIU to build a swat robot. The robot would be utilized during high risk swat operations. The department would only be responsible fot the parts of the project. A commerically purchased robot would cost us approx. $25K, parts will cost us approx. $5K

PoliceExpendituresBeing Done

1505 Through corporate partnership, the police department has negotiated with Brinks Armored Services to obtain a used armored vehicle at not cost. The retail cost for an armored vehicle is approximately $100k. The truck will be utilized by the special response teram (SWAT). There will be minimal cost to outfit this vehicle.

PoliceExpenditures


Page 46 of 48011/08/20109:35 AM


I.D.

EMPLOYEE NAME :


Aquatic Division

Status

482 Revenue committee response on 3/18/10: Duplicate - see 526, 654, 931, 982, 1128 & 1133. Not feasible at this time due to poor economy.Revenue committee response on 6/24/09: referred to Bernard McGriff for review on 6/19/09. Revenue committee response on 6/4/09: Under review. Placing parking meters in high activity usage areas. (Swimming pool, theater area, City Hall, library, etc.



I.D.

EMPLOYEE NAME :


Armando Piedra

Status

270 Pub./Private Partnership committee response on 4/15/10: ClosePub./Private Partnership committee response on 11/19/09: seeking locations.Pub./Private Partnership committee response on 6/8/09.Revise NMB sign ordinance to accommodate billboards.

Public ServicesPub./Private Partshp.Closed


I.D.

EMPLOYEE NAME :


Ashanti Honer

Status

47 Pub./Private Partnership committee response on 6/8/09: Not feasible, theater is a rental theater. P.A.T. Annual Memberships - Tickler #828 10/30/08-11/07/08

Public ServicesRev./Pub./Priv.Rejected


I.D.

EMPLOYEE NAME :


Audrea Hinds

Status

523 Expenditure committee response on 6/24/09: duplicate - see suggestions 430 & 432.. The city should consider offering employee paid HMO insurance coverage with the employee being responsible for dependent coverage and the difference in cost for single POS and PPO coverage.

Human ResourcesExpendituresDuplicate

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530 Workplace Efficiency response on 11/19/09: Close - additional phones have been activated, eliminating the need to contact employees on their personal cell phones.8-17-09 Per Cmte, departments already have substantial amount of phones for emergency contact. Can track individual charges on as needed basis for reimbursement to those that are contacted on their personal devices.Managers and supervisors should refrain from contacting non-management/supervisory employees who do not receive a cell phone stipend, during the work day on their personal cell phones for work related issues. This will eliminate the potential for monetary claims/charges against the city.

Human ResourcesWorkplace EfficiencyClosed

531 Workplace Efficiency response on 11/19/09: Close - all part time staff punch in.8-17-09 Per Cmte, will begin implementing on October 1 2009.All non-exempt/hourly paid employees should record their work hours using a time clock. This will allow the city to have an accurate account of actual hours worked. Thereby eliminating claims of overtime hours worked that cannot be verified. In addition, this will also eliminate the potential for wage and hour claims that could be very costly to the city.


663 From: Hinds, Audrea Sent: Thursday, July 15, 2010 4:34 PMTo: Alexander, BruceSubject: RE: CARE Suggestion 663

Bruce,

It was implemented beginning this current fiscal year. The salary ranges were not increased.

Audrea

From: Alexander, Bruce Sent: Thursday, July 15, 2010 3:14 PMTo: Hinds, AudreaSubject: CARE Suggestion 663

Audrea,Bernard requested that I follow-up with you regarding status of your suggestion #663.

Expenditure committee response on 9/17/09: Implementing in FY 09-10.Expenditure committee response on 7/31/09: Referred to H.R. for review.The city should only apply the cost of living increase to active employees and discontinue increasing the salary ranges based on the cost of living increase. Therefore, new employees starting with the city after the beginning of the fiscal year will not automatically receive a cost of living increase.

Human ResourcesExpendituresImplemented

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681 Expenditure committee response on 9/17/09: Duplicate - see #663 - implementing in FY 09-10.Expenditure committee response on 8/20/09: Bernard requested that the M-D County, two-tier model be reviewed.Expenditure committee response on 7/31/09: Referred to H.R. Beverly Hobson.The city should only apply the cost of living increase to active employees and discontinue increasing the salary ranges based on the cost of living increase. Therefore, new employees starting with the city after the beginning of the fiscal year, will not automatically receive a cost of living increase.


733 Workplace Efficiency response on 4/15/10: Implemented - Policy Done2-11-10 Committee was informed that policy is done awaiting finalization and implementation by end of February.Workplace Efficiency committee response on 12/17/09: Policy revision in progress.Workplace Efficiency response on 11/19/09: Review - Policy in review by City Manager.10-9-09 Cmte Update: policy in City manager's office for review.Workplace Efficiency committee response on 9/17/09: Policy being drafted.The city should consider establishing an emergency pool of leave time to be used by employees diagnosed with a serious health condition that prevents the employee from working for an extended period of time. To be eligible, the employee must have exhausted all accumulated leave as a result of the employee's own serious health condition and, prior to the employee being eligible for short time disability benefits. To establish the emergency leave pool, employees could elect to donate leave annually to be used by employees in need of paid time, up to an established maximum number of hours per year per employee.

Human ResourcesWorkplace EfficiencyImplemented

818 Expenditure committee response on 10/7/09:Expenditures Idea #818 – Close, Pension reform is under way.To reduce the city's obligation to the various pension plans, the city should consider lowering employee contribution to these plans.

Human ResourcesExpendituresClosed

832 Workplace Efficiency response on 4/15/10: Implemented.2-11-10 Committee has been informed by IT that page is forthcoming on InsideNMBWorkplace Efficiency committee response on 12/17/09: Memo sent again and response is required by Dec. 31.Workplace Efficiency response on 11/19/09: Memo sent to Sr. Mgt. on 11/18/09.We could consider creating a foreign language directory of employees who speak, read, and/or write a foreign language(s) to include sign language. The employee would indicate his/her willingness to be contacted if there is a need to assist with translation. The directory could be listed on InsideNMB for easy access.


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900 7-9-10 Committee was informed that HR will verify with Finance as it is believed to be implemented already.Workplace Efficiency response on 4/15/10: Will confirm with Susan Gooding-Liburd.Workplace Efficiency committee response on 12/17/09: This is doable and will be implemented in 2010. Workplace Efficiency response on 11/19/09: Review.To encourage employees to save for retirement, the city could offer part-time employees working 35 hours per week participation in a 457 deferred compensation plan. This would be at no cost to the city and employees would be saving pre-tax dollars that may be used for retirement or emergency funds to cover medical expenses, the purchase of a home or other expenses.

Human ResourcesWorkplace EfficiencyImplementing

901 Conservation committee response on 11/19/09: Duplicate - see 72 & 205.Office supplies are very expensive. Interoffice envelopes allow for use over and over again on both sides. However, individuals are writing one name on the entire envelope and then discarding it. Also, we are using regular 9X12 envelopes for routine interoffice mail. If we all use these envelopes the way they are designed to be used, we should be able to save on office supplies.

Human ResourcesConservationDuplicate

968 The phone in City Hall opposite the elevator should be moved to the wall next to the elevator. Individuals visiting the 3rd and 4th floors do not see the phone with the instructions so they automatically go to the 2nd floor.

Human Resources

969 12-17-09 Per Cmte; suggestion not feasibleImplement a "jeans" day each month. Employees who chose to wear jeans to work on that day will make a donation of $2.00. This donation at the end of the year can be given to a charitable organization.


998 2-11-10 The committee was informed that this will be implemented as of 2010's first recipient.Suggest giving a copy of the city's history book to the employee of the month recipient and the care suggestion award recipient.


1065 2-11-10 Per Cmte: This is already being done at a departmental level.Create a directory of exempt employees not conisdered essential personnel, who would be willing to assist during emergency situations such as, a hurricane and other natural disasters or at citywide events.

Human ResourcesWorkplace EfficiencyBeing Done

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1071 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1071�Close, census over



Revenues committee referred to ACM McGriff for review on 2/10/10.To promote the Census and to encourage all residents to participate, I wouold like to suggest that the Census 2010 theme song, Indivisible by Topaz be shown on Channel 77.

Human ResourcesRevenuesClosed

1162 3-11-10 The committee was informed that mandatory participation in our Pension Plan was established by law/ordinance and therefore the ordinance/law would have to change before we could offer any other options.The city should consider offering NEW EMPLOYEES after one year of employment, participation in a 401K retirement plan instead of automatic enrollment in any current defined benefits plan. The city would contribute a fixed amount to the plan. This will help the city budget a fixed amount for retirement funding.


1199 3-29-2010 The City provides training for certain job functions. If additional certifications are required, the employees needs to take responsibility for advancing to the next level. The City is charged with doing more with less, positions are not being filled which creates more of a burden on Supervisors. Timing is not good for this recommendation right now.In an ongoing effort to prepare and develop employees working in positions related to specific trades such as mechanics, air conditioning technicians, utility technicians,etc. Departments could prepare manuals for the employees to use as a reference and learning tool to assist employees in advancing to the next level of their particular trade.

Human ResourcesWorkplace EfficiencyDefer To Future Year

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1200 8-12-10 Per committee still not response from Finance as to feasibility.7-9-10: Committee was informed that we are awaiting response from Finance as to whether or not they will handle these transactions.4-8-2010; Cmte reviewing with Finance to see how to implement.All cash transactions conducted by departments such as, sale of tickets for the Youth Fair could be handled by the cashier's office.

Human ResourcesWorkplace EfficiencyReview

1286 8-12-10 Committee informed that this has been done.7-9-10 Committee informed that maintenance staff will work on installation and refills.Place hand sanitizer next to the courtesy phone by the elevator in City Hall


1333 City employees and volunteers are issued picture ID cards. It should be required and enforced that all employees and volunteers wear ID cards at all times while at work.


1389 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 3:29 PMTo: Alexander, BruceSubject: A couple more1389 Close, pension reform underway

The City has had to contribute increasing amounts to the employee pensions plans based on acturial amounts determined by the actuary each year. In order to off set the increase to the City, the employee and the city should share equally the excess amount actuarily determined by the actuary.


1447 June 2010 CARE Award Winner7-9-10 The committee has decided to create a worksheet that supervisors can fill out with the items that an employee has in their possession. The employee will sign the form and it will be placed in their personnel file. All updates will be done in the same manner.Some employees are entrusted with City property, therefore a list of items, including serial numbers should be placed in the employees personnel file. In addition this list should be updated as needed and should have the employee's signature.


1448 7-9-10 The committee was informed by HR that there already is a policy drafted and it is in review prior to its implementation.The City needs to implement an attendance policy.



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I.D.

EMPLOYEE NAME :


Barbara Kramer

Status

60 Reusable magnetic name badges have been procured for Tier 1 & 2 management for this purpose. At meetings within city, city officials-management, council, etc. should wear name tags so we can put a face to a name.

ResidentWorkplace EfficiencyImplemented

61 CIP status report received on 5/21/09: The design of lanscape varries based on the nature of the establishments. The City Forester has the list of trees that are recommended. Street signage and lighting is governed by FDOT & MDPW. Establish a design criteria for commercial development. Create an overall scheme for the city to adhere to which will include city signage, lighting, materials, landscape, etc.

ResidentCapital ImprovementsClosed

62 Volunteer committee response on 6/18/09: Sent to Esmond Scott to be presented to the Beautification Committee for review and action. Designated citizen in each neighborhood to assist in beautification efforts that the city overlooks. Mr. Scott for instance could have suggestions, complaints etc. coming from one citizen rather than many. Communication will be more efficient. "Liaison"

ResidentVolunteer ProgramClosed

63 A more friendly resident/city employee relationship approach has been adopted by the Code division which is now preferably referred to as the Code Compliance division. Code Enforcement vs. Code Compliance.

ResidentWorkplace EfficiencyImplemented


I.D.

EMPLOYEE NAME :


Barry Bottongino

Status

370 Expenditure committee response on 6/24/09: close - city required to provide steel toe safety shoes by union contract. Potential city liability should employee not purchase the required safety shoe. Expenditure committee response on 6/4/09: Shopping for vendors. Purchase steel toe work shoes from Wal-Mart at a reduced price



Page 53 of 48011/08/20109:35 AM


I.D.

EMPLOYEE NAME :


Beatrice Winder

Status

367 Revenue committee response on 7/31/09: Rejected.Begin charging late fees 15 days after due date to residential customers

FinanceRevenuesRejected


I.D.

EMPLOYEE NAME :


Ben Biscotti

Status

1123 2-11-10 Per Cmte: The repair work was already planned to be completed by end of February.I have noticed in the parking lot next to the building department particularly in the fenced area that the white striping that helps us park uniformly has faded to a point that it is no longer helpful.

Maria, please refer to Jose Casio and Kenny Paoletti in the Public Services, Streets Division. Thanks - Bruce



I.D.

EMPLOYEE NAME :


Benjamin Supraski

Status

213 May 2009 C.A.R.E. Suggestion Award WinnerWorkplace Efficiency committee response on 6/11/09: implemented in conjunction with the Police Dept. staff. Flyers have been distributed to all departments and their employees to be placed on city facility bulletin boards and to be kept in all city vehicles. Utilize field staff to assist police in reporting suspicious activities

FinanceWorkplace EfficiencyImplemented


Page 54 of 48011/08/20109:35 AM


I.D.

EMPLOYEE NAME :


Beryl Glansberg

Status

722 Pub./Private Partnership committee response on 4/15/10: Defer to Future YearPublic/Private Partnership committee response on 9/14/09 - Sponsorship RFPSee similar suggestions: 41, 554, 573 & 659. The city should allow advertising opportunities for businesses in the community on all garbage trucks, Leisure Services vehicles, and in water/Solid Waste bills. This would increase revenue into the city while creating partnerships with the business community at the same time. Broward County Schools is advertising underneath their online school calendars. Here is the link that shows how we might show advertisements: http://www.browardschools.com/calendar/pdf/cal0910.pdf.

FinancePub./Private Partshp.Defer To Future Year

753 Workplace Efficiency committee response on 9/17/09: Resolution drafted.Empower the City Manager via a generic resolution (Sample resolution attached) to apply for any local, state, or federal grant that will benefit the city's residents, infrastructure, roadways, or facilities. Once awarded, the grant will then be presented to the Mayor and Council for acceptance of the funds.


810 Pub./Private Partnership committee response on 11/19/09: Rejected.Pub./Private Partnership committee response on 10/15/09: report November meeting.This suggestion is a partnership between the resident community and local government meant to shorten the length of the Council meetings. This partnership provides an alternative forum where citizen voices can be heard and responded to by the Council meeting. It is my understanding that they attend each Council meeting to voice their concerns. This added 24 minutes to the length of the meeting, not to mention other residents speaking also.CARE suggestion 1 is to put a link on the city's webpage in an area where the IT department can store them as a matter of public record. A resident can contribute an opinion piece of 1000 words that will be answered by a Council member, Mayr or City Manager if appropriate, and posted on the website.CARE suggestion 2 would be to give residents two minutes to tape a message, an opinion piece call The Resident voice on our cable television station. A Council member or the Mayor can do this weekly and respond to the concern so the entire community can be informed. This also eliminates rumors and inaccurate information being promulgated around the community.

FinancePub./Private Partshp.Rejected

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1068 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1068�Close, no one to manage program or inventory

From: Glansberg, Beryl Sent: Tuesday, May 25, 2010 4:06 PMTo: Rivero, CarlosCc: Alexander, BruceSubject:

No up front investment - Purchase order number for the product so she knows how much to orderProduct is shipped at no cost and you pay for what you order

She will advise on how much to order – call her

Aventura, North Miami, Hialeah, Miami Beach have used them

Beryl GlansbergGrants CoordinatorCity of North Miami Beach17011 Northeast 19th AvenueNorth Miami Beach, FL 33162305-354-4419Email: [email protected]

Revenue Committee response on 5/25/10: Rev #1068 Forwarded to Beryl G. on 5/25/10Buy a small amount of World Famous Chocolates (or another company that helps nonprofits) made just for the City of NMB. Have a cadre of volunteers from the senior center or any other community volunteers sell them in the entrance of the McDonald Center and/or at the library as a fundraiser for the less fortunate in the city. They should be put in any contract for any community festival or theater show that someone from the city has the right to sell the chocolate. This fund could be either revenue for the nonprofit Community Outreach of North Miami Beach, Inc. (administered through the police department) or for the fund that helps people pay their water bills.

As sales grow, the city will not have to pay for inventory at all. Employees and the general public could purchase the chocolate.

As a point of note: These chocolates come in energy saving recyclable paper wrappers.


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1323 Duplicate - Similar to 479 - Urban Farms and Mobile Farmsteads. City would lease unused land (lots) for $1 a year and not for profits are able to grow vegetable gardens.

Pub./Private Partnership committee response on 9/17/09: Close / Not financially feasible at this time.

Offer purchasing opportunities from the general public for all parts of a Community Garden. All vegetables fruit, spices and flowers can be sold once a month at a Green Flea market. Any resident can adopt trees, the fencing, tables, benches, tools, any part that needs to be funded. Suggested location: next to police department to avoid/discourage vandalism that is so rampant in the community.

Public ServicesRevenuesDuplicate

1324 4-28-2010 Cmte informed that not feasible to run video on InsideNMB as there are not enough system resources on that server. We can however add a link to the PDF of exercises that was provided.Have a continuously running phone number or video link on InsideNMB that has low impact stretching exercises one can do at their desk for 2-4 minutes. (See attachment)


1335 Duplicate - See 80 & 1164Conduct a sweep to make sure those claiming the exemption actually live in the homes. In Hallandale, Mayor Joy Cooper said she asked this to be investigated. A recent sweep in Pompano Beach found 563 cases of fraud and netted the city $270,000Here is the link to the Sun-Sentinal articlehttp://www.sun-sentinel.com/news/broward/pompano-beach/fl-hallandale-beach-homestead-exemption-f20100428,0,1256063.story


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1584 From: Alexander, Bruce Sent: Thursday, August 26, 2010 3:36 PMTo: Perez, MariaCc: McGriff, Bernard; Stampp, Kanika; An, JeffSubject: CARE Suggestion 1584

Maria,Please include the link for “EPA We’re for Water Campaign" on citynmb Going Green webpage.

http://www.epa.gov/watersense/wereforwater

Thanks – Bruce

-----Original Message-----From: An, Jeff Sent: Friday, August 13, 2010 8:52 AMTo: Alexander, BruceCc: McGriff, Bernard; Stampp, KanikaSubject: RE: August 19 CARE Progress Meeting1584: Implemented. Link is added to City's Go Green webpage.

Implement the EPA We're for Water Campaign where the goal citywide is to encourage EVERYONE to make one single behavior change around the house, school, or business in North Miami Beach to conserve water.

Public ServicesConservationImplemented


I.D.

EMPLOYEE NAME :


Beverly Hobson

Status

99 Consistency in opening/closing of all city cust. svc. related counters Human ResourcesWorkplace EfficiencyClosed

100 6-30-10 Cmte informed that implementation is being defered to another fiscal yearWorkplace Efficiency response on 4/15/10: No change.2-11-10 Committee informed that HR still in process of implementing12-17-09 Per Cmt: still working on implementaiton for 20108-20-2009 Still in development of committees for implementation during FY10Dev. Committee of mgt. & emp. To address issues and resolutionsExpected implementation 10-1-2009


309 Establish supervised secretarial typing pool & eliminate several vacancies Human ResourcesWorkplace EfficiencyClosed

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310 12-17-2009 Per Cmte, structural changes to departments are underway and may facilitate this suggestion's implementation.Workplace Efficiency committee response on 9/17/09: Defer - Policy to Standardize.Card # 310 was deferred to another fiscal year but we are now in that year and its being readdressed per Beverly.8-20-2009 H.R. still in review process with departments that are affected and working out details.Consolidate payroll clerks under one department & ensure continuity


461 2-11-10 Payroll training is in progress and they employees will stay in their departments12-17-09 Per Cmte: Payroll training is in progressWorkplace Efficiency response on 11/19/09: Policy in progress.8-20-2009 H.R. still in review process with departments that are affected and working out details.All personnel related functions (including Police personnel) should be under the direction of H.R. Payroll function should all be in H.R. Police personnel should remain in its current location, but report to H.R. due to the fact that main H.R. department is ultimately responsible.


487 When finances permit, convert the ledge on the south side of H.R. to additional H.R. workspace. It is much needed.Workplace Efficiency committee response: not financially feasible at this time


583 Pub./Private Partnership committee response on 9/17/09: Defer to future year.Pub./Private Partnership committee response on 7/16/09: Researching for space.As an avid billiard and table tennis player, I would like to see the city provide a room with a table tennis and billiards tabel which can be used by the public with the exception of the hours of 12:00-2:00 p.m. During these hours, the room and equipment would only be available to employees. You would truly be amazed at how concentration on either of these games relieves stress. Perhaps we can check Craig's list to see if either pieces of this equipment is available for sale or perhaps is being given away and only needs to be picked up. If not, the immediate cost for the purchase of this equipment may not be timely, however, a stress free lunch break would ultimately benefit the city in terms of productivity after the lunch break.

Human ResourcesPub./Private Partshp.Defer To Future Year

584 Recognizing that Law Enforcement Trust Funds (LETF) pays police overtime wherever possible, it has been determined that FICA cost associated with that overtime was not being paid from LETF funds. I would like to suggest that the city beginning with FY09 take out the FICA associated with the overtime paid through LETF funds.


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585 Revenue committee response on 7/13/09: Sent to Mac Serda.Duplicate related to Suggestion #402 - Currently the city pays its officers for off-duty work and then bills the vendor. Recently, with the economical situation, the city has had difficulties with account receivable for off-duty work. In the IUPA (Police) bargaining agreement, Article 20, page 34, second paragraph states "The city reserves the city's sole discretion to continue administering off-duty assignments. If the city discontinues administering off-duty assignments, then it is within the officer's discretion to continue work off-duty assignments provided that the city's policies and standard operating procedures are met." Currently the city charges $35.50 per hour for off-duty rates, with the officer retaining $30 and the city retaining $5.50. The city then has to pay $2.30 of the $5.50 for FICA. An average of 19,546 off-duty hours are worked per year at $35.50 which equals $693,883. The city retains $5.50 of that which equals $107,504. $2.30 of that amount is paid for FICA which equals $44,955.80. The city nets $62,547.20 for administrative fees. My suggestion is to have the vendor to pre-pay the monies on a weekly basis or place a certain dollar amount in an escrow account to be used as needed. Initial thoughts were to discontinue the off-duty altogether. After thoughts were if left unprotected, the businesses would leave the city due to crime. There is a mutual need between the city and the busineeses in the city.

Human ResourcesRevenuesDuplicate

664 8-17-09 Per Cmte, due to contractual obligations this is not feasible at this time.The City of North Miami Beach civilian employees are to work a nine (9) hour day and have a one (1) hour unpaid lunch break. Some employees work eight hours and those eight hours include an hour of paid lunch. If those employees who work an eight hour day work overtime of four (4) hours in a given week, they will have the advantage of four (4) hours of overtime paid at time and one half and five (5) additional hours over the next employee who has an unpaid break. I suggest that we level the playing field and have all employees to work a nine (9) hour day and take a one (1) hour unpaid lunch break.Police employees also do not have an unpaid lunch break. This should be brought up for discussion during the upcoming bargaining sessions.


665 Workplace Efficiency committee response on 10/15/09: Defer to Future Year.Workplace Efficiency committee response on 9/17/09: 4/10 work schedule not feasible but 11 hrs. in review - report next meeting.7-31-09 Per Cmte: H.R. to review and discuss with City ManagerEmployees who are on a 4/10 work schedule should be working eleven (11) hours and taking one hours unpaid break. I am not sure if this practice is being followed by each department. However, in light of our financial status, we need to look at all of our practices to ensure compliance. This too will cut down on the overtime paid by our city.


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666 "Hats Off Fridays" to Employee of the Month and C.A.R.E. Award recipient of the month. Due to the economic downturn, we have to find none monetary ways of rewarding our employees. My suggestion is for all employees (who are able) to wear a hat on Fridays in recognition of the Employee and C.A.R.E. Suggestion Award recipients of the month. When you see that employee, you will take off your hat to that employee in recognition of their contribution to our city. "Hats Off Friday" will only occur the Friday after the City Manager has announced these employees at the Council Meeting.


732 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report732�Close, per legal

Revenue committee response on 9/3/09: Forwarded to Orlando DeLuca (Legal) on 9/3/09.Recently a number of EEOC complaints have been filed against the city. Some were filed even prior to being fully investigated by the city. If the complaints made by the employees is found to be frivolous, the city should charge the employee(s) the Labor Atrorney fees associated with that complaint.


758 Workplace Efficiency committee response on 12/17/09: Card # 758; As of 12-17-09 cmte meeting Beverly asked me to mark this as closed as it was not feasibleWorkplace Efficiency committee response on 9/17/09: Close.9-3-09 Cmte reviewing policies from other cities to make recommendations.Create a citywide policy of "No Layoff". In theory, this is what has happened in our city verbally. Our commitment has never been in writing. Our employees will have the job security that they need in order to continue doing the best job that they can. However, this means that the employees will do whatever is necessary to avoid layoff. The burden of the shortage will rest with all of our employees equally and not necessarily geared towards a particular group. Considering the city's written "No Layoff Policy", every employee has to agree to equally share the burden. If the city currently had this mind set, the employees could all rest easy knowing that they will have their jobs knowing that they will have to make whatever adjustments across the board necessary (eg: furlough, salary reduction, benefit reduction). After all we are all family and spend a great deal of our time together. Why not make good on our investment which is our city and our employer.


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Revenue committee response on 10/7/09:Revenues Idea #831 – Referred to Census Committee on 10/7/09, due by 10/15/09. It is imperative that we get as close to an actual count for purposes of the Census as possible. One of the methods the city can use to determine a count is to review the use of water per household. Assume a use rate per person per household and see if that gives us an indication of how many people reside in a particular household and thereby in the City of North Miami Beach.


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Revenue committee response on 10/7/09:Revenues Idea #834 – Referred to Census Committee on 10/7/09, due by 10/15/09. The Human Resources Department will wear Census T-Shirts every other Friday beginning October 2, 2009. This is such a critical issue to our city. I would like to suggest that all non-uniformed employees who work in a customer service area wear Census T-Shirts on alternate Fridays as well, at cost (if at all possible) to the Census Bureau.


853 12-17-09 Per Cmte: looking into how to implement or promote this idea to staffDue to the economic downturn, we are all being charged with doing more with less. We each have stress at work as well as at home. This should not preclude us from doing our best here at work. Due to the stress we area sometimes curt or short in our responses to each other and sometimes to the residents, which should never happen. We must all be civil to each other. We should take a moment to think before we speak. Let's keep our responses factual and to the point. We may or may not like the response we get, but each of us and our residents deserve to have the delivery of that message in a polite but efficient manner. Always offer an alternate method of dealing with problems you encounter. If you do not have an alternate solution, remember to say I'm sorry that I was not able to help you today."Make Someone's Day by being kind and courteous". It does not cost you anything.


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996 The city has many functions which overlap and needs to be advertised. Too many "A" frames in our median would clutter our city. This could possibly create too much of a distraction for our motorist in trying to read all of them. With the impending media board, many of our functions will be displayed there. However, in order to catch traffic in our other thoroughfares, we still need to utilize the "A" frames. My suggestion is to create a policy on the use of "A" frames. This policy should include the following:How far in advance functions should be advertised; the distance between "A" frames; Safe Placement of "A" frames.I have been informed that several employees are involved in the placement of the "A" frames, e.g. a group of employees dig the holes to place the "A" frame in the ground and a second group actually places the "A" frame or some type of frame in the ground for continuous use and when not used to advertise a city function, place a Census 2010 or City Seal on the frame. Of course this is providing that the verbiage that goes on the "A" frames can be changed out while the "A" frame is grounded. There is a cost saving here for manpower repetitiveness.


997 2-11-10 The committee was informed that the Census committee is working on implementing this suggestion.Utilize poles throughout the city to display Census 2010 information. See banner examples on suggestion card.


1066 ACM McGriff response on 4/14/10:-----Original Message-----From: McGriff, Bernard Sent: Tuesday, April 13, 2010 3:33 PMTo: Alexander, BruceSubject: RE: CARE Suggestion #1066

Please record suggestion # 1066 as implemented ( by Beverly).

Revenues committee referred to ACM McGriff for review on 2/10/10.I would like to suggest that we pre-record the Census Message so that it can be played while people are on hold. This would give the city an opportunity to get a personal message out to our residents and/or callers to let them know the importance of the 2010 Census and the many benefits that the city stands to gain as a result of their participation.

Human ResourcesRevenuesImplemented

1067 4-8-10 H.R. informed committee this was not feasible at this time - closed2-11-10 Per Cmte: H.R. staff is looking into this suggestion for possible implementation

Partner with other cities on training initiatives utilizing our facilities. City employees receive good training at no cost. Other cities absorb cost for utilizing our facilities.


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1070 1-25-2010 Per Cmte: the creation of a dedicated wall for honoring Employee of the Year is already in the works for the Employee lounge at City Hall.We should have a wall inside the city lounge on 2nd floor for employees of the year.


1196 8-12-10 Per committee still not response from Finance as to feasibility.7-9-10: Committee awaiting response from Finance4-8-2010: Cmte submitted to Finance and Procurement to review for potential implementation.With today's economy it is difficult to offer enhanced benefits to potential employees. I read about the"Purchasing Power Program" which allows emplyees to: purchase state of the art computers and other technology, pay via payroll dectuction or cash discount program with guaranteed enrollment, no credti check and no interest and pay over a 12 month period at no implementation cost or financial liability to the City. The would greatly enhance the benefits provided to our employees at the present time and in preparation for the holidays where money is so limited.


1660 Economically, this is one of the worst budget years in our City's history. One of our most important functios is suffering due to the economy. That is continued trainng of our staff. Our City provides in-house training, however I wuold like to create the City of North Miami Beach University. At this point all classes will be video taped and made available to our employees to check out or we can have "Training on Demand" Through our Information Technology Department. The training should also include a hire video inclusive of or Mayor and Council, City Manager, City Attorney, City Clerk and Department Heads photo and a brief introduction.

Our employees are our biggest asset and we want to keep them invesed in their career and more specificall our city. This would be a less expensive way of doing so.


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1661 Human resources is more than just a place for hiring and terminating employees. The word "resources" means "skilled in devising means; expedient; that to which one resorts to for support". These are troubling times for all of us. As such, I would like to set up a committee called "Caring for Our Own" which will provide resources to our employees who are in need whether it is due to the economy. The first challenged for this committee is to develop a list of resources for help with utility bills, grocery, foreclosures, and of course if necessary, referral to our Employee Assistance Program. Human Resources is not always aware of these situations. Referrals from the supervisors would also help in that some employees are proud and the would not ask for help with utility bills, grocery, foreclosure, and of course, if necessary, referral to our Employee Assistance Program. Humna Resource is not always aware of these situations. Referrals from the supervisors would also help in that some employees are proud and they would not ask help.

I would also like to suggest that we set up a voluntary weekly donation of fifty cents ($.50) per pay period. If 200 employees donated fifty cents ($.50) per pay period ther would be $400.00 in an accout available for use at th end of one month.


1672 In light of recent events with our city, we need to provide on site employee assistance programs on a global scale to help our employees.



I.D.

EMPLOYEE NAME :


Bleuma Kaplan

Status

118 Individual A/C zoning PoliceEnergyBeing Done

298 Improved communications between departments re new mailing addresses Community DevelopmentWorkplace EfficiencyClosed


I.D.

EMPLOYEE NAME :


Bob Nix

Status

687 Expenditure committee response on 6/16/10: CLOSESee similar suggestions 85, 176, 279 & 306.Inventory city-owned properties and offer selected properties for long term lease to developers of desirable projects that would create non-service sector employment in the city.


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688 Revenue committee response on 9/3/09: Closed. Cannot split-up service area.Create a municipal cold water utility for the Redevelopment Area - CRA.


689 Pub./Private Partnership committee response on 2/18/10: Close.Pub./Private Partnership committee response on 10/15/09: Still in review.Pub./Private Partnership committee response on 9/17/09: Review and report next month.Partner with a non profit organization to create a renewable and alternative energy buyers club which can partner with U.S. owned companies to purchae solar panels, wind energy devices, generators, etc. and make them available to the members at reduced costs through bulk purchases.




#749 Close. Not practical

Expenditures idea #749 – Forwarded to IT for review on 11/24/09P&Z - Delete logos from all memoranda and letters electronically stored. The logo occupies approximately 217kb of space. Five logos = 1mb. A lot of memory could be saved for other purposes, reducing the cost and increasing computer system.


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821 Conservation committee response on 10/15/09: Close - potential legal issues as in Miami-Dade county program. Costs to city would not be feasible at this time.Conservation Committee response on 10/6/09:________________________________________From: Deck, John Sent: Tuesday, October 06, 2009 10:10 AMTo: An, Jeff; Alexander, BruceSubject: RE: Care Card 821

What you stated is accurate.________________________________________From: An, Jeff Sent: Tuesday, October 06, 2009 9:17 AMTo: Alexander, BruceCc: Deck, JohnSubject: Care Card 821

Bruce: Miami-Dade Water and Sewer Department has a toilet retrofit program, which our water service area residents can also apply. We had only run this kind of program in around 2004. There could be some potential legal issues.

John: Please correct me if anything I said was not accurate. Thanks.

Jeff Huren AnAssistant Director City of North Miami BeachPublic Services Department17050 NE 19th AvenueNorth Miami Beach, FL 33162305-948-2967 (Tel)305-957-3502 (Fax)

Offer a rebate to utility customers who replace old toilets with higher efficiency toilets, or who replace ultra low-flow toilets with watersense labeled high efficiency toilets.


822 Energy committee response on 9/29/09 - being done.Ask FPL to perform an energy audit of all city buildings. Use results to increase energy efficiency, reduce electric power use.



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I.D.

EMPLOYEE NAME :


Bradley Woodson

Status

1577 Duplicate see 554,659,722,1467Let different cities advertise on city msg board for money.

City ManagerRevenuesDuplicate


I.D.

EMPLOYEE NAME :


Brendamar Jimenez

Status

267 Revenue committee response on 6/24/09: beint done. Place vending machines in facility lobbies for customers & revenue

Public ServicesRevenuesBeing Done


I.D.

EMPLOYEE NAME :


Brian O'Connor

Status



#550�Close. Health and safety issue

Expenditure committee response on 10/7/09:Expenditures #550 Sent to George Gabriel.Expenditure committee response on 9/17/09: Resend to George Gabriel and report next meeting.Expenditure committee response on 7/31/09: Referred to George Gabriel for review.Expenditure committee response on 6/24/09: referred to George Gabirel for review on 6/19/09. Provide each resident with 2 supercans and reduce the weekly collection from twice a week to once a week.


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551 Expenditure committee response on 6/24/09: rejected - not feasible at this time due to budgetary constraints and electrical retrofitting. Replace all paper hand towel dispensers in the restrooms with Air-Hand Dryers.Benefits: Savings on paper towels and conservation of reducing garbage to landfills.

FinanceExpendituresRejected

552 Conservation committee response on 7/16/09: See 537.Replace all faucet fixtures in the washrooms with auto sensor turn/off type faucet. This will eliminate wasted use when people leave the water running while washing their hands. Funding: Obtain a water conservation grant. Alternative: Make it a policy to change to this type of system as faucets are in need of replacement.

FinanceConservationDuplicate

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553 Expenditure committee response on 9/17/09: ImplementedFrom: Nix, Robert Sent: Friday, July 31, 2009 3:07 PMTo: Rivero, CarlosCc: Azan, PhilipSubject: RE: CARE ideas update

As long as we have no-cost, unlimited access to the T-Square site so we can retrieve/review plans, this is a good idea.

Phil Azan is on vacation. You will have to get his thoughts next week, if he has not already responded.

Bob Nix

________________________________________From: Rivero, Carlos Sent: Friday, July 31, 2009 2:44 PMTo: Nix, RobertCc: CARE Reserves & Revenues & Expenses Committee; Alexander, BruceSubject: CARE ideas update

Good afternoon. Please update us on the following ideas referred to you. You can look up the wording on the lists posted on Inside NMB:

#553 (exp)

Expenditure committee response on 7/31/09: Referred to Bob Nix for review.Expenditure committee response on 7/16/09: followup w/Bob Nix..Expenditure committee response on 6/24/09: referred to Bldg. Dept., Bob Nix for review on 6/19/09.Implement the use of T-Square Plan Room for bid Solicitations. When a department is bidding a construction project, they will no longer be required to have multiple sets of plans printed in-house or buy a printer. Instead, the city will now electronically upload these plant documents to T-Square's Plan Room where contractors will be required to purchase these plan sets directly from T-Square. This will save the city: Administrative costs of having to go and place an order / pick-up an order from the plotter. In-house supply costs for using the plotter. The cost savings are based on this YR previous expenses of $2,899 (see attached). These savings will also fluctuate based on the need for plan printing of bid documents.

FinanceExpendituresImplemented

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554 From: O'Connor, Brian Sent: Wednesday, June 16, 2010 2:56 PMTo: Alexander, BruceSubject: RE: CARE suggestions non-response

Implemented

From: Rivero, Carlos Sent: Wednesday, June 16, 2010 1:59 PMTo: O'Connor, BrianCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE suggestions non-response

Good afternoon Brian, the suggestions below have been forwarded to you along the life of the program and need to come off the “referred” column. Please process them accordingly so that Marcia can give a progress report. Thanks

Revenue committee response on 7/16/09: Review.Revenue committee response on 7/13/09: Getting quotes per Brian O'Connor.Amend Martin Outdoor Media agreement to allow advertising on bus benches in the residential neighborhoods as well as Hanford Blvd. Benefit: Increase contract revenue per year!!

FinanceRevenuesImplemented

567 Revenues response on 6/17/10: Being DoneCity Clerk's response on 7/14/09:567- we could charge a fee, but there are only 3 people on the list. The County charges nearly $500/year; however, we could never get away with charging that much. If the City chooses to implement this, then they would have to do so at a reduced amount and also update the Lobbyist Ordinance (which would mean 2 readings before Council). My other concern is that if we charge, people will be less likely to register as a lobbyist.Currently lobbyist are being registered without a fee being charged. My suggestion is to institute a fee that follows the Miami-Dade fees structure.


568 Revenue committee response on 7/13/09: Done already - CLOSE.Remove the billing of garbage collection from the water/utility bill and place it on the tax bill tying the bill to the property owner instead of renters. This will help to ensure that the garbage bill will be paid and reduce the amount of write-offs for renters.


569 Revenue committee response on 7/13/09: Procurement to add to RFP - CLOSE.Re-solicit the Towing Services RFP to include an administrative fee to cover the current costs of the PD on vehicle handling after an accident. I have a current RFP that includes this language. Actions required: Code Change to reflect current rates and addition of administrative fee. I can provide samples of both upon request.


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570 Workplace Efficiency committee response on 9/17/09: DeferWorkplace Efficiency committee response on 7/16/09: Referred to Grants Committee. Install lightening alert system at Victory Pool and City Hall facility. This will reduce the risk of a person being struck by lighting at the pool facility or at City Hall, Public Services, Police Department. Funding: Seek possible grant funding or CRA Funding.


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575 From: Supraski, Ben Sent: Wednesday, June 16, 2010 6:03 PMTo: Rivero, CarlosCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE: CARE suggestions non-response575 - Implemented

From: Rivero, Carlos Sent: Wednesday, June 16, 2010 2:55 PMTo: Supraski, BenCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE suggestions non-response

Hi Ben. The items listed below need to come off the “review” and “referred” categories and the “implemented” need to be confirmed so that Marcia can give her report tomorrow. Please process accordingly. Thanks

Customer Service response on 7/13/09:From: Supraski, Ben Sent: Monday, July 13, 2009 6:43 PMTo: Rivero, CarlosCc: Alexander, Bruce; CARE Reserves & Revenues & Expenses CommitteeSubject: RE: CARE Ideas 575 & 588

Carlos,

I think this certainly is of merit and will proceed with moving forward with implementation. As we are moving forward with an RFP for a new contract for our billing, mailing, IVR, and online payment administration, we will be looking at a one stop solution with customer options/incentives to go with paperless billing. As Brian, Lori and I move forward with this process, we will keep you posted. Thanks, Ben.

Expenditure committee response on 7/13/09:From: Rivero, Carlos Sent: Monday, July 13, 2009 4:37 PMTo: Supraski, BenCc: Alexander, Bruce; CARE Reserves & Revenues & Expenses CommitteeSubject: CARE Ideas 575 & 588

Hello Ben. The CARE Revenues and Expenditures Committee has determined that this is a viable idea and you have been charged with the task of implementing it through whatever means necessary. Please reply to all with your plan of action for implementation. Copy of the ideas has been attached. Thank you.

Expenditure committee response on 6/24/09: referred to Ben Supraski for review on 6/24/09. Add e-statements to the customer billing and the option for them to opt


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out of the mailed paper bill saving the city at least the postage of sending the bill. The vendor will still charge a processing fee for the e-statement.

590 Energy committee response on 10/15/09: Close - Subject to energy audit.Energy committee response on 9/17/09: Still in review / report next meeting.Energy committee response on 8/20/09: Still in review.Energy committee response on 7/16/09: ReviewHave all City Buildings roofs coated with reflective coating material per attached FPL Energy Plan and the City will be able to qualify for rebates and that may be able to cover the cost of the material or installation. (see attached information)

FinanceEnergyClosed

591 Energy committee response on 10/15/09: Close - Subject to energy audit.Energy committee response on 9/17/09: Still in review / report next meeting.Energy committee response on 8/20/09: Still in review.Energy committee response on 7/16/09: ReviewHave all City facility windows treated with window tinting or reflective material per FPL Energy Plan and the city will be able to qualify for rebates that may help to cover the cost as well as save in cooling costs. (See attached FPL information)

FinanceEnergyClosed

593 Revenue committee response on 7/31/09: Will be done at Café.Revenue committee response on 7/16/09: Review and investigate probability of P.A.T. Café vendor providing this service as is done at the Miami-Dade County government center building.Apply to have a Lotto machine installed at the Cashier Window, Victory Pool or other location that has a lot of foot traffic. The City will get a percentage of the ticket sales as well as a part of a prize earning if sold at the City.


594 Revenue committee response on 7/13/09: Not feasible - CLOSE.Freeze all Forfeiture Fund spending and apply to a CD or Money Marker that will be able to produce revenue from the interest.


595 Revenue committee response on 7/13/09: Bill paying box exists in front of City Hall - CLOSE.Install a 24hr accessible Kiosk in front of City Hall which will allow residents to pay there utility bill (cash customers) anytime.


596 Revenue committee response on 7/13/09: Already done - CLOSE.Contracts with local Check Cashing Stores or Western Union to accept City Utility Bills. This will reduce the number of customer traffic at City Hall and provide the residents with the convenience of paying at Publix or at a closer location to their home.


603 Revenue committee response on 7/13/09: Procurement to add to RFP.Re-solicit the Towing Servcies RFP to include or increase the administrative fee to $30 to cover the current costs of the PD. Actions Required: Possible Code change to reflect current rates and addition of administrative fee. I can provide samples of both upon request.


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604 Conservation committee response on 3/18/10: Close - reported on and will be implemented as a result of the Energy Audit.Conservation committee response on 2/18/10: Referred to JCI Energy Audit FirmConservation committee response on 7/16/09: policy and review in progress.Implement and standardize the use of SmartStrips Surge Protectors. They conserve energy and in return will save on the city's energy bills. See attached back-up information.

FinanceConservationClosed

605 From: Carney, Tom [mailto:[email protected]] Sent: Wednesday, June 16, 2010 3:04 PMTo: Rivero, Carlos; Serda, MacCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE: CARE suggestions non-response

I have answered the ones I have authority over. (In yellow)(not considered. The cost of the vehicle/fuel incorporated into the off-duty pay rate).

From: Mac Serda <[email protected]>Date: Wed, 16 Jun 2010 14:14:33 -0400To: "Rivero, Carlos" <[email protected]>Conversation: CARE suggestions non-responseSubject: Re: CARE suggestions non-response

605 Rejected off duty charges are contractual, were not included



Revenue committee response on 7/13/09: Sent to Mac Serda.Implement a "Car Charge" that directly comes back to the city, for off duty police officers who are required to have a vehicle at the location where they are performing an "Off-Duty Detail". This has been implemented in other jurisdictions and has been proven to be a good cost recovery method for fuel, wear and tear, and add use of the vehicle. Typical cost is $10 per officer, per car, per shift.


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606 Workplace Efficiency response on 12/17/09: Card # 606; As of 12-17-09 cmte meeting Beverly asked me to mark this as closed as it was not feasible as written.Workplace Efficiency committee response on 9/17/09: Review7-31-09 Per Cmte, under review by Police department for opinion on implementationWorkplace Efficiency committee response on 7/16/09: Review.Require all contractors performing construction in the city rights-of-way to hire off-duty NMB PD officers only, for maintenance of traffic and safety of the citizens of NMB.


616 Expenditure committee response on 8/20/09: Close - city policy prohibits the use of city vehicles for non-city events. Brian O'Connor response on 8/17/09:When events are held, or services are required outside of regular business operations the City should charge a usage charge for vehicles that are required and would be used as a cost recovery, as you would for overtime for an employee. - BKOExpenditure committee response on 7/31/09: Back to Brian O'Connor for clarification.Implement a "Car or Vehicle Charge" for city staff that is required to use a city vehicle for special non-city events, example: Trash Trucks, Facility Maintenance, Park Attendants and city electricians. This cost will assist in reimbursing the city for fuel costs, maintenance, wear and tear.


657 6-10-10 Cmte informed that Finance Director will be looking into software upgrade at some point in future ( previous committee was established to look at costs but they were quite prohibitive) Once diretion is determined and RFP issued Procurement can set these guidelines in place.Workplace Efficiency committee response on 3/18/10: ImplementingWorkplace Efficiency committee response on 2/18/10: ReferredWorkplace Efficiency response on 11/19/09: Referred8-20-09 Cmte referred to Procurement for implementationWorkplace Efficiency committee response on 7/16/09: Referred to Procurement.Issue an RFP for an new Financial Management System and as part of the solicitation request that the proposers finance the system and include the cost into the yearly maintenance.


658 Capital Improvements response on 6/15/10: The crosswalk flashers will be installed at City Hall/PS crosswalks in FY 20117-31-09 Per Cmte, not feasible.Request that the County install a traffic signal for crosswalk on 19th Ave, so that employee's can cross safely.


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Partnership committee response on 6/8/09: Not Feasible.



Brian O'Connor response on 8/17/09:I am currently working with Martin Outdoor Media to provide a proposal for the additional advertisement revenue. Hopefully will have by the end of the week. BKORevenue committee response on 7/31/09: Referred to Brian O'Connor for update.Similar to 188 - private companies advertising on city trash cans. Pub./Private Partnership committee response on 6/8/09: Not Feasible. Explore expanding the bus bench advertisement agreement to include advertising on the sides of Garbage Trucks.


698 8-11-09 Cmte determined that due to contractual obligations not feasibleImplement a Straight 8 hour work program where employee's are assigned to a straight 8 hour work shift, only allowing 1/2 hour paid lunch break. Crews would not be allowed to demobilize and would be required to stay on the job site during their 1/2 break. This will eliminate the need for crews that are in the field who are working on a job that requires extensive set-up and break-down to stop for a lunch break and head back to the office/shop to punch out for lunch. The employee would then be allowed to leave after the 8hour shift has been completed. This would also be beneficial to keep other employees on task as well.


719 Revenue committee response on 9/3/09: Close - This service is funded through the Transit Tax and cannot be used for profit.Begin charging a nominal fee (cost recovery basis) for the NMB Bus Line on a pay per use or a monthly or annual rider program.


720 Revenue committee response on 9/3/09: Close - This service is funded through the Transit Tax and cannot be used for profit.Begin marketing NMB Bus Line for charter use for Parties, City Tours, Events and other Occasions. Charge a competitive rate that will attract business, families etc….


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752 Revenue committee response on 10/7/09:Revenues Idea #752 – Close, already cutting back on maintenance frequencies.Reduce the number of cut cycles by 1 - 1 1/2 weeks for the landscaping contract. City's all over Dade and Broward have already implemented this plan as well.





Revenue committee response on 10/7/09:Revenues Idea #761 – Referred to Census Committee on 10/7/09, due by 10/15/09.Have all Road Patrol Officers, Code Enforcement Officers, Customer Service Field Crews, Public Services Workers or any other Field Crews have Census Information Pamphlets in their vehicle's to distribute out to community citizens whenever or wherever possible.

Maybe even add an element of a prize or giveaway to the person who can answer correctly questions in regards to the census. The employee who distributed the winning pamphlet would be coded on the card and would receive some type of prize as well.


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#787�Close. This service is blocked, not more than $5.00 / month

Expenditure committee response on 10/7/09:Expenditures Idea #787 – Referred to Manuel Sellan in IT for implementation on 10/7/09.Redirect the City's phone switch to Google 411 ((800)466-4411) for all information calls since it is a free information service. Also instruct all cellphone users to use this # as well in lieu of using 411 @ $1.55 per call.


811 From: O'Connor, Brian Sent: Wednesday, June 16, 2010 2:43 PMTo: Alexander, Bruce; Rivero, CarlosCc: McGriff, Bernard; Fennell, MarciaSubject: RE: CARE suggestions non-response

Implemented



Expenditure committee response on 10/7/09:Expenditures Idea #811 – Referred to Brian O’Connor for implementation on 10/7/09.Implementation of Reverse Auction Bidding through www.bidbridge.com for commodities such as Chlorine, Coarse Aggregates and other items.


812 10-9-09 Per Cmte: not currently feasible to do so.Consolidate both Fleet Departments for PD and all others. This will save on inventory costs as well as help to cross utilize staff for urgent repairs.


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813 Energy committee response on 10/15/09: Close - It is true that the initial purchase of Ford motor products is less expensive than General Motors products. However, parts and maintenance of Ford products is historically more expensive than GM products and GM has fewer recalls and less maintenance down time. Expenditure committee response on 10/7/09:Expenditures Idea #813 – Referred to Airia Austin on 10/7/09, due by 10/15/09.Standardize all fleet trucks and sedans to Ford products. Ford historically has been less expensive to purchase and maintain than Chevy or GMC. Also standardizing to one brand will assist in bringing down fleet inventory costs. (see attached)



In progress



Revenue committee response on 10/7/09:Revenues Idea #814 – Referred to Brian O’Connor for implementation on 10/7/09.Eliminate all types of charge cards the city has and consolidate to one P-Card system utilizing Commerce Bank which will increase our revenue from the monthly 1% rebate return. This will also help to reduce the chances of misuse and potential for fraudulent spending.

FinanceRevenuesImplementing

971 Energy committee response on 3/18/10: Close - reported on and will be implemented as a result of the Energy Audit.Energy committee response on 2/18/10: Referred to pending Energy Audit findings.December 2009 C.A.R.E. Suggestion Award Winner.Energy committee response on 1/21/10: in review.Install a Solar Heating System at Victory pool in lieu of the existing heat pump that consumes electricity.

FinanceEnergyImplemented

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972 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report972�Close, per LS

Create a frequent swimmer program at the pool and offer, "Pay for 10 visits get the 11 one free".


973 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 3:29 PMTo: Alexander, BruceSubject: A couple more973 Close, per LS

From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report973�Close, per LS

Similar suggestion #296:Revenue committee response on 6/24/09: referred to Pauletta Murphy on 6/19/09.Bi-monthly family movie night charging parents and children freeCreate a dollar movie night at the theater, where you can run older movies or 2nd runs.


974 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report974�Close, this is done already

Implement a policy for when an employee receives a ticket in a city vehicle via sunpass, traffic camera or other that the employee be obligated to pay for the violation.


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1042 Energy committee response on 1/21/10: Implemented by I.T.From: Perez, Maria Sent: Thursday, January 21, 2010 3:26 PMTo: Alexander, BruceCc: Rosiak, Patrick; Austin, AiriaSubject: FW: CARE Suggestion #1042

Bruce,I just updated our Going Green pages and added the link in two sections.

http://www.citynmb.com/index.asp?Type=B_BASIC&SEC={60D8CAB2-D153-443F-B7B5-0E3F6FD4E71B}&DE={F4B03CCB-5C2C-4934-A07C-1DCF0C4ACFE2}

http://www.citynmb.com/index.asp?Type=B_BASIC&SEC={60D8CAB2-D153-443F-B7B5-0E3F6FD4E71B}&DE={5284054B-6375-4AE6-AD07-837A8A56A657}

I am currently working on placing it on InsideNMB also.Energy committee response on 1/21/10: We agree with this recommendation, however IT needs to do this.Place this web site on the City's web page to assist resident's/employee's in doing a free home self-evaluation of their energy consumption. http://hes.lbl.gov/

FinanceEnergyImplemented




Revenues committee referred to ACM McGriff for review on 2/10/10.If a person is in need of business cards they should order a box of 250 and have the attached logo printed on the back to help promote the Census or use another Census type logo.2010 Census: IT'S IN OUR HANDSCommunity Funding Depends on You!


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Revenues committee referred to ACM McGriff for review on 2/10/10.Have all employee's add the Census Logo to their E-mail Signature or add it to the confidentiality disclaimer add to all outbound e-mails.Bruce please place sample of my e-mail signature attachment with suggestion.


1129 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1129�Close, developer plans to build more homes

The City should consider purchasing Presidential Country Club 19650 NE 18th Ave North Miami Beach, FL 33179 and run it as a City Golf Course. Grant funds maybe available for green or open space initiatives to help offset the cost or for capital improvements.


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1130 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1130�Partially implemented

Form a task force or hire a consultant to review all fees, fines and other collections and do a comprehensive rate study for all items including but not limited to, red-light camera citations, turn-on and turn-off fee's for water, late payment fee's, library cards fees, Theater Rentals, Auditorium Rentals, Tow-Truck inspections, public record request fee's, all applicable surcharges etc......... to determine if we are within current standards of other cities.


1131 Duplicate - See suggestions 176, 279, 306 & 742Form a Committee to Identify and review all City/CRA owned properties to determine if they are of any use to the City/CRA. If they are not of any use now or in the future then prepare them for sale via Auction to place them back on the tax roles.

FinanceRevenuesDuplicate

1231 3-30-2010 The committee was informed by the Police Department that the alert system is for police broadcasting only. Cannot be used for non-emergency information as per grant used to secure the system and policy in place.Use the Police Department's phone based "Emergency Alert System" to contact all residents reminding them to send in their Census Form. This can be used to blanket the entire city or just by area alone.


1232 3-30-2010 Info Tech informed the committee that this is not a viable solution as it does not free up our bandwith and there is a potential for abuse and security of data in question.Implement the use of https://www.yousendit.com/cms/businessplusaccount to send files without burdening the network bandwith. This also has build in reminders for status and follow-up of items sent.


1233 Expenditures committee response on 3/31/10: Duplicate - See Similar Suggestions: 26-2, 37-2, 38, 219, 273, 276Discontinue providing coffee & supplies for employee lounge and encourage them to patronize the NMB Café for their coffee needs.

FinanceExpendituresDuplicate

1234 Jeff An's response on 5/26/10: We can try to put a solicitation. However, the challenge we have is that we are producing sludge 7 days a week, 24 hours a day. The sludge need to be out almost every day. Normally, it is hard to find vendor needs the sludge on daily basis.Revenue Committee response on 5/25/10: Rev #1234 Forwarded to Dr. An on 5/25/10Solicit an RFP for the sale of the Lime Sludge produced by the water plant for sale to a private company. Currently we are paying to have this wet material removed, however there is a value to this material when dry.

FinanceRevenuesRecommended

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1235 Jeff An's response on 5/26/10: You may collaborate with universities to get grants for study. Schools will not be able to do the clean up, they normally don’t have money for study, unless getting grants.Expenditures Committee response on 5/25/10: Exp #1235 Forwarded to Dr. An on 5/25/10Begin discussions with FIU, NOVA University, University of Florida to offer them Taylor Park for research on ground contamination and challenge them to clean the site using natural resources.

FinanceExpendituresRecommended



#1239�Close. Not allowed

Expenditures response on 6/7/10: Exp.1239 Forwarded to Dan Wick on 4/7/10Expenditures response on 4/7/10: Exp.1239 Forwarded to Dan Wick on 4/7/10The city's General Fund Account (0101820) pays for the rental, power and maintenance of all light poles throughout the city. I recommend having the CRA pay for these associated costs within the CRA boundaries to provide lighting to its businesses and customers and relieve the General Fund of this burden.


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Under review



Revenue Committee response on 6/7/10: Rev #1326 Forwarded to Brian O’Connor on 5/25/10Revenue Committee response on 5/25/10: Rev #1326 Forwarded to Brian O’Connor on 5/25/10Add to the City's standard contract language that there will be a $500 Marketing fee added to the awardee for use of Contract City NMB Contract Award #'s on any of their marketing material or promoting the use to piggyback off of any of our agreements. Example: On the attached sample this vendor is promoting the Miami-Dade County agreement for this purpose. (see attached business card)

FinanceRevenuesReview

1327 Duplicate - See 270Pub./Private Partnership committee response on 4/15/10: ClosePub./Private Partnership committee response on 11/19/09: seeking locations.Pub./Private Partnership committee response on 6/8/09.Revise NMB sign ordinance to accommodate billboards.

Solicit RFP's to install Electronic Billboards on City property and to the contract that we have advertising right's as we do with the bus bench agreement. The new electronic billboards have the capability of advertising multiple images and therefore will bring more revenue. (see attached example)


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Under review



Revenue Committee response on 6/7/10: Rev #1328 Forwarded to Brian O’Connor on 5/25/10Revenue Committee response on 5/25/10: Rev #1328 Forwarded to Brian O’Connor on 5/25/10Eliminate cell phone stipend and issue standardized Cell Phones to only employee's who need to use them for City business adding data plan's to management phones only. AT&T, Sprint & Verizon have very good government pricing.


1338 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1338�Close, there is a new vendor in the works

Begin discussions with FIU Hospitality Management or Johnson and Wales University take over the Café operations and assist in Theatre and Conference Center. Students as part of their training will work at the NMB Café and help to host theatre and conference events.


1355 Contract with a consultant to conduct a freight audit of all purchase's and agreement's to assure that the City has not paid overpaid for freight charges or has veen charged for freight erroneously.

FinanceRevenues

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1356 8-12-10 Committee awaiting response from IT7-9-10 Committee informed Patrick to find out if this project has been fully implemented yet and how the city can use it and promote it.5-11-2010 Patrick (IT) informed committee that the project is still in development stageand would have to be readdressed once its up an running.Piggyback off Miami-Dade's project for for I-phone application reporting of compliant's. Miami-Dade to get iphone app to file complaints. Local governments are getting on the iphone bandwagon, and Miami-Dade users will soon be able to complain about potholes or other problems electronically through their beloved gadgets.

Read more:http://www.miamiherald.com/2010/5/9/1621446/miami-dades-311-system-will-soon.html#ixzz0nWzaAc2v


1358 Discontinue the allowance of PD/City vehicles to use private Car Wash Services and require them to use the Truck/Car Wash at Solid Waste

FinanceExpenditures

1359 Duplicate of card # 1355Contract with a consultant on a contingency basis, to audit all purchases and services payments (PO's & DP's) to assure that the City has not paid any unnecessary taxes for fees.


1455 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 3:29 PMTo: Alexander, BruceSubject: A couple more1455 Close, this is checked by the individual deps. already

Contract with a consultant on a contingency basis, to audit all purchases and services payments (PO's & DP's) to assure that the City has not paid any unnecessary taxes for fees.

FinanceExpendituresBeing Done

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1458 Close, this will be re-visited once the truck wash is upgraded.

From: Alexander, Bruce Sent: Thursday, July 15, 2010 3:31 PMTo: Austin, AiriaSubject: CARE Suggestion #1458

Mr. Austin,Referred to you for your review and comments.

Expenditures response on 7/15/10: refer to Airia Austin for review and commentDiscontinue the allowance of PD/City vehicles to use Private Car Wash Services and require them to use the Truck/Car Wash at Solid Waste.


1527 From: Rivero, Carlos Sent: Thursday, July 15, 2010 3:50 PMTo: Alexander, BruceSubject: CARE1527 Close – done/duplicate

The city has a cell tower in the back of the Police Station that was negotiated in 1996 that provides the city with 27 cell phones and 500 minutes to each phone in return for the use of the land. Because of IRS laws and regulation the PD has not been utilizing these cell phones. It is my suggestion that we have the city attorney's office find a way to renegotiate this agreement to receive the average revenue of $25,000 for a cell tower in lieu of having the cell phones that are not being used.


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1528 The City of North Miami should institute the same charge to residents for false alarm calls. (see below)Pembroke Pines sets $100 fine for false alarmsCatching up with other Broward municipalities, Pembroke Pines will penalize residents and businesses afterthe first two false alarms that summon help.BY JAMES H. BURNETT [email protected] more than 13,000 false alarms a year, Pembroke Pines police say they waste their time – and taxpayer money -- by responding.Starting Thursday, the city will begin imposing hefty $100 fines each time police respond to an alarm that isn't a valid emergency.``False alarms are a costly waste of taxpayers' money and a major public-safety concern as they divert police officers from real emergencies and delay the response time for more critical calls,'' Pembroke Pines police Sgt. John Gazzano wrote in a statement Monday.

FinanceRevenues

1529 The city is currently paying tipping fees for yard waste. We should solicit a RFP for the sale of this material to mulching companies who would recycle this material into yard mulch. We would reduce the cost of tipping fees and generate a new income stream in the process.

FinanceRevenues


I.D.

EMPLOYEE NAME :


Brian Sturtz

Status

362 Revenue committee response on 7/31/09: Not Feasible - Close.Charge customers for trash container repairs

Public ServicesRevenuesClosed

363 Revenue committee response on 7/31/09: Not feasible, bill tied to address, not tennant.Remove 95 gallon garbage contaienrs from vacant homes



I.D.

EMPLOYEE NAME :


Bruce Alexander

Status

38 Eliminate purchase of coffee & related supplies city wide Public ServicesExpendituresRejected

38.1 Eliminate int. & ext. events unless 100% resident/business sponsorship Public ServicesExpendituresRejected

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311 Revenue committee response on 7/16/09: A resident and non-resident fee is being charged.Implement a non city resident/business sports field use registration & fee


459 Revenue committee response on 6/24/09: Liabillity, cannot compete. Expenditure committee response on 6/4/09: Liability issue. Grants committee response on 5/28/09: In Review. Establish an Urban Neighborhood Alliance (UNA), "Toolbox" program. UNA's tool lending library, enables neighborhood residents to fix up their home using tools acquired by the UNA through grants and donations.

Public ServicesGrants/RevenuesRejected

770 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report770�Close, too costly

I.T. response on 10/7/09:From: Perez, Maria Sent: Wednesday, October 07, 2009 11:56 AMTo: Rivero, CarlosCc: Alexander, Bruce; CARE Reserves & Revenues & Expenses CommitteeSubject: RE: CARE Idea referral

Carlos,

Re: Card 770As far as the Wi-Fi is concerned Patrick will have to look at the set up downstairs and get you general costing.Right now there is no infrastructure to support WiFi in that location. We would most likely incur costs to set up an access point there and potentially add a recurring cost to the city for connectivity.I will keep you advisedMaria

Revenue committee on 10/7/09:Revenues Idea #770 – Referred to Maria Perez in IT on 10/7/09, due by 10/15/09.Offer Wi-Fi to City Café patrons.


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875 Pub./Private Partnership committee response on 11/19/09: Rejected.Implement an NMB IN Card program through the NMB Chamber of Commerce to promote economic growth and development, as did Miami Beach.(see details attached)miamibeachincard.com

The New Miami Beach IN Card{Okay, so this isn't really an event, but it is a very nice service. Miami Beach residents and visitors receive discounts and added value at local restaurants, shops, hotels, museums, attractions, nightclubs, entertainment venues and more. All you have to do is register! So, we wanted to make sure everyone knows about this because you can really use a break these days. There are LOTS of really good discounts listed here! We highly recommend you go sign up for one.}


1658 Form a partnership with NMB Chamber of Commerce and MINICARDS maximum usa to provide local business Minicard Marketplace display systems at the following NMB locations for the benefit of our local businesses, residents, employees and visitors:

- City Hall Lobby - NMB Library - NMB Chamber of Commerce

I recently visited the Toronto, Canada City Hall where they have a large display of MINICARDS, offering savings and discounts to their residents, employees and visitors. I have attached sample MINICARDS and contact information for MINICARDS maximum usa as well as a list of over 300 MINICARDS currently available to Florida locations.

Public ServicesPub./Private Partshp.


I.D.

EMPLOYEE NAME :


Candice Collins

Status

1350 Incorporate PC power Management which centrally controls computer to power down overnight an on weekends. Ford Motor Company as seen in the attacked article is estimating savings of $1.2 million.

Leisure ServicesExpenditures

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1352 Close, this program is not available in our area.

Instead of purchasing cars the city can use zip cars. Zip Car is sharing programs that many universities already use as well as government agencies. Washington, D.C. reduced their number of passenger car fleet by 360 vehicles which is 175 in its first six months. They project savings of more than one million. After the first year and $6.6 million after five years. Businesses and colleges such as UM are already using the program. More information can be gound at zipcar.com/business/



I.D.

EMPLOYEE NAME :


Carlos Aguilera

Status

31 Expenditures response: Not feasible at this time. Pilot test antiscalant use to red. acid in R/O syst. 10% red. in acid use.

Public ServicesExpendituresRejected


I.D.

EMPLOYEE NAME :


Carlos Rivero

Status

28 City nursery in-house propagated plant sales @ $5.00 per plant Public ServicesRevenuesRejected

29 Landscape clinics @ $75 per adult Public ServicesRevenuesRejected

80 February 2009 C.A.R.E. Suggestion Award WinnerHomestead Exemp. Fraud Hot Line on city website.

Public ServicesRevenuesImplemented

81 Pub./Private Partnership committee response on 10/15/09: Implemented by I.T.Pub./Private Partnership committee response on 9/17/09: Report next meeting.Pub./Private Partnership committee response on 7/16/09: Extended review.Pub./Private Partnership committee response on 6/8/09.City wish list on web site for potential charitable contributions to city.

Public ServicesPub./Private Partshp.Implemented

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97 CIP status report received on 5/21/09: Very controversial topic. Need City Council input and apprval. Ballot to residents may also be needed. Install gates at one end of each alley/control illegal dumping & traffic.

Public ServicesCIP/WP Eff.Rejected

150 Pub./Private Partnership committee response on 11/19/09: Sponsored by CRA.Pub./Private Partnership committee response on 6/8/09 - Duplicate - see 149 - In Progress.Marquee between City Hall & PSA -

Public ServicesPub./Private Partshp.Duplicate

176 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report176�Close, not feasible in this market



Revenue committee response on 10/7/09:Revenues #176 Sent to Bob Nix.Revenue committee response on 9/17/09: refer to Bob Nix and report next meeting.Revenue committee response on 6/24/09: to City Mgr. for input.Sell city lot at 50 NE 174 Dr. - M-D Property app. at $123,813.00


212 Expenditure committee response on 6/4/09: This will be done. Combine Arbor Day w/Dade Cty. Adopt-A-Tree event on July 19th

Public ServicesExpendituresImplemented

226 Review Miami Shores bulk trask pickup system Public ServicesWorkplace EfficiencyClosed

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I have answered the ones I have authority over. (In yellow)(not considered)


229: Rejected. Police cars should not be left unsecured as stolen police cars could provide subjects access to facilities otherwise unavailable.



Revenue committee response on 6/24/09: referred to Police for review. Rent unmanned police cars as security or crime deterrent

Public ServicesRevenuesRejected

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I have answered the ones I have authority over. (In yellow)(not considered – requires a change in ordinance. Also, hard economic time makes this a hardship)


283: pending review



Revenue committee response on 7/31/09: Referred to Tom Carney.Revenue committee response on 7/16/09: Review.Implement Govt. Cntr. Neighborhood parking sticker program.


392 Volunteer committee response on 6/18/09: Presented to Code Compliance for review and action. Use citizen volunteers to assist the Code Officers like the ones that assist Police. Train current Police Volunteers on basic code violations.

Public ServicesVolunteer ProgramClosed

394 Workplace Efficiency committee response on 7/16/09: See 207.Encourage NMB resident employees to record and report street lights that are not operational. This would keep the FPL repairs a lot more current.Workplace Efficiency committee response: see InsideNMB for details

Public ServicesWorkplace EfficiencyDuplicate

406 Volunteer committee response on 9/17/09: Close / information is on city website and we are registered w/South Florida Workforce.Volunteer committee response on 7/16/09: ReviewRadio ad requesting that residents call NMB to offer their talents as volunteers. Pembroke Pines has such an ad on Light FM.


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417 Workplace Efficiency response on 12/17/09: Card # 417 ; As of the 12-17-09 committee meeting I was instructed by Beverly to contact Building, Code and Customer Service to see what FAQs they might want printed on a sign perhaps 11x17 that could be printed in house.Workplace Efficiency committee response on 7/16/09: Duplicate - See 338.Display large format municipal facts in public facility lobbies for residents/customers to read while waiting to be served.


465 Pub./Private Partnership committee response on 7/16/09: Chamber coordinating a "Taste of NMB" event.Pub./Private Partnership committee response on 6/8/09: Research.To have an NMB Restaurant Week. Coral Gables has one that features 20 restaurants and I think that we have a lot more that 20 restaurants with a much larger international variety with much more affordable prices. This is not necessarily a revenue idea but it would attract more people to our city and get our name out there.


528 Grants committee response on 6/17/10: CLOSE - matching fudning not available at this time.Grants committee response on 5/20/10: getting in place and writing grants as available.Grants committee response on 4/15/10: In progress.Grants committee response on 3/18/10: Site is designated as a "War Relic" and must be handled accordingly.Grant committee response on 2/18/10: Implementing - CRA matching funds for Gun Mount restoration project.Grant committee response on 9/17/09: Report next meeting.To create an in-house challenge grant where by the city would match any contributions dollar for dollar. We could pick a project, such as the restoration of the Fulford Monument or the relocation/restoration of the 19th Avenue Gun mount, and come up with a fun marketing campaign encouraging donors to give toward the heritage of our city while doubling up their contribution. We may just be able to generate the necessary funds without having to go to an actual grant organization. National Public Radio does this all the time.

Public ServicesGrantsClosed

574 Volunteer committee response on 7/16/09: City has Annual Volunteer Appreciation Dinner which can include Block Captains.To organize a committee of block captains. These block captains could receive free training on police and code compliance procedures and could report items such as: Malfunctioning street lights, dead/missing trees, illegal dumping, neighbors in need of assistance, grafffiti, damaged street signs and any number of things that we may not see with our limited resources. These block captains could be rewarded with an annual dinner and would be a tremendous assistance to our crews.


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578 Whenever someone is going from one building or department to another, it should be mandatory to ask around to see if anyone has anything they need delivered or picked up. Whenever I go to City Hall, I ask around and there is always something to go to or from various departments.


579 Workplace Efficiency committee response on 7/16/09: This is being done within reason.Whoever drives a truck should be mandated to USE IT AS A TRUCK. Anyone driving a truck should pick up any debris they see on a roadway as they drive around the city, including fronds or branches, illegal signs on medians and swales, and large litter items such as cardboard boxes. Otherwise they should be driving a more efficient, smaller vehicle that will use less gas.


669 Grants committee response on 3/18/10: Being Done - NMB ICARE and Adopt-A-Park programs.Grants committee response on 2/18/10: Get back with report by end of today.Grants committee response on 9/17/09: Report next meeting.To add a section to our web site for people to donate money or adopt a program or item. See attached page from Miami-Dade Parks Foundation. htp://www.parksfoundationofmiami-dade.com/involvement.html

Public ServicesGrantsBeing Done

1132 2-18-2010 Committee was informed that this suggestion is not feasible at this time.The current phone switch that services the Government Center complex is very old and although we need to replace it, we have not been able to secure funding for an upgrade. (Cost is in excess of $100,000) This system does not currently accept cordless phones. The only option is for the end-user to purchase an attachment ( approx $ 100 and up) that allows them not to have to pick up the handset to answer the call however while they are walking around they still lose the functionality of regular system features since its not fully integrated.

I.T. could look into cordless phones that work with our system. I am able to do so much more with my cordless phone not being tethered to the desk. I can walk to the fac or copy machines or walk over to someone else's office to ask a question while on the phone. The only limitation is that my phone is not part of "the system" so I cannon transfer anyone to another extension. Maybe they have cordless office phones?


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Currently have contracts with ADWear with better pricing.



Expenditures response on 6/7/10: Rev.1145 Forwarded to Brian O’Connor on 4/7/10Expenditures response on 4/7/10: Rev.1145 Forwarded to Brian O’Connor on 4/7/10Contracting t-shirts to the panZOu Program:I read over the weekend that the panZOu Program folks produce silk-screened t-shirts. We should contract any event t-shirts, or a portion depending on their production capability, to the panZOu program. I think this will be a win-win situation allowing them to better support themselves while keeping our money very local. They could also produce our staff t-shirts for the various departments throughout the year.


1181 3-11-10 Committee was informed by Public Services that this is not good practice. Garbage needs to be disposed of within a timely manner. Even a quarter full bin could possibly affect the health and welfare of residents.To issue an open letter in the city's newsletter asking residents not to put their garbage can out unless it is full. I always keep my can inside the gate and put it out maybe once or twice a month, this way the truck doesn't have to stop at my house. I see the truck taking up cans that are practically empty all the time; if these folks monitored their cans, our trucks would move faster and use less gas. This will be more of a challenge in areas with alleys where people leave their cans out all the time. But could be achieved through an education campaign.


1339 5-11-2010: Cmte informed by HR that they will provide training for anyone who prepares payroll that is not familiar with military time. Switch the time clock hours from military to "real" time. The folks that do payroll tell me it would be much easier to and faster to do payroll if they didn't have to count in military time.


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1410 The red light camera at the intersection of NE 151 Street and Biscayne Blvd., belongs solely to North Miami. The west half of this intersection belongs to us and all north and south-bound traffic is also ours to manage. Rightfully so, one half of the proceeds from this camera should be ours also. Whenever there is an accident at this intersection, which Police Department responds? We should approach them about this; it does not cost anything and it could bring us a lot of money.

Public ServicesRevenues


1459 Close, this is equivalent to special taxing district.

Establish paying neighborhood associations.Neighborhoods that require (demand) special services that have nothing do to with health and safety such as annual flower changes should pay for this service through the institution of neighborhood associations that charge a fee and use the funds to pay for such services.



1460 Close, rejected by the Director.

CIP committee response on 7/15/10: A similar project is going to Council for review and potential implementation.Remove neighborhood signs.These signs have no effect on quality of life like other essential services do, yet it is a major undertaking to constantly monitor and maintain these signs all over the city. Only city signs should be kept, cut out things that don't have a negative impact.

Public ServicesExpendituresBeing Done


I.D.

EMPLOYEE NAME :


Charles Fuller

Status

37 Expenditure committee response on 6/4/09: Duplicate - see 26 - 1.Eliminate employee luncheons, Implemented - 2.division t-shirt allowance & Rejected - coffee supp.


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321 Revenue committee response on 7/16/09: Duplicate, see 288. Transfer to Workplace Efficiency committee.Inventory all city warehouses for unused items to be auctioned or traded.



I.D.

EMPLOYEE NAME :


Charles G. Kalaidis

Status

105 Existing grants custodian to manage and prevent loss of funding FinanceGrantsImplemented


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I.D.

EMPLOYEE NAME :


Charles Loeb

Status

572 Workplace Efficiency response on 6/19/09: NMB website (citynmb.com) does have the Google translation link. It's on the left hand navigation menu bar toward the bottom section. The links are actually listed in the respective languages of Spanish and French. Please submit this care idea on behalf of Charles Loeb.He believes that our site may be more user friendly to a greater segment of our residents if it was also available in Spanish. SUGGESTION SUBMITTED VIA EMAIL BY SUSIE SMITH ON CHARLES LOEB'S BEHALF.The city of North Miami's website has a "button" that will translate their site into Spanish.When I click it came up as a google application.So this feature may be a free service that we could use to enhance the citynmb.com site, I've included the link http://translate.google.com/translate?u=http%3A%2F%2Fwww.northmiamifl.gov&langpair=en%7Ces&hl=en&ie=UTF8&oe=UTF8

Thanks again,Susie

-- PHYLLIS & SUSIE SMITHTaking the 'STING' out of Real EstateColdwell Banker Res. Real Estate LLC20803 Biscayne Blvd.Suite 102Aventura, FL 33180Office: 305-932-TEAM (8326)Fax: 305-933-1141 please use cover sheet E-mail: [email protected]

ResidentWorkplace EfficiencyClosed

933 12-17-09 Per Cmte: Broadcast already being scheduled for daytime airings. The City Clerk's office had already reduced the size of advertising the full agenda but remains in compliance with standards.Two suggestions dealing with the same topic COUNCIL MEETINGS:The first I discussed with Paul about broadcasting them on channel 77 in the daytime or an earlier evening hour so people CAN STAY UP AND SEE THE MEETING.The second being your not paying for ads for full agendas anymore and POSTING THE AGENDAS in advance at the LIBRARY before the meetings and various neighborhood locations.

ResidentWorkplace EfficiencyBeing Done

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I.D.

EMPLOYEE NAME :


Chris Heid

Status

193 Energy committee response: Not feasible at this time. Schedule Board & Council Mtgs. during the day/save energy/staff access

Community DevelopmentEnergy/WP Eff.Rejected

527 City Clerk's response on 7/14/09: 527- we already do this.Revenue committee response on 6/24/09: referred to Susan Owens on 6/19/09 for review. Enforce amusement equipment special limited conditional fee. Applicable to all amusement arcade games, pool, pinball, etc. Estimated income of $10,000 assuming 100 locations with amusement games.


823 Suggestions 28 - City nursery in-house propagated plant sales @ $5.00 per plantSuggestions 255 - Bi-annual city nursery plant saleOpen the city nursery to occasional plant sale days. Perhaps to residents only, or discounted prices for residents.

Community DevelopmentDuplicate

828 Pub./Private Partnership committee response on 4/15/10: Being done by Carlos Rivero on a case-by-case basis.Pub./Private Partnership committee response on 11/19/09: See Chris HeidPub./Private Partnership committee response on 10/15/09: Review.Create a "Curb Appeal" group that would, for a nominal fee, advise property owners on how to improve the outside appearance of properties, both commercial and residential.


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In respect to suggestion #829, please work with Phil to develop an ordinance for the Manager and Council’s consideration during the first quarter of the 2010-11 fiscal year.


Staff supports 829, charging a separate zoning inspection fee. This must be coordinated with the Building Official, and would require an Ordinance approved by Council.



Chris Heid response on 10/7/09:From: Heid, Chris Sent: Wednesday, October 07, 2009 4:53 PMTo: Rivero, CarlosCc: Nix, Robert; Alexander, BruceSubject: Car Suggestions #829In response to our conversation referencing Care Suggestions # 745 and # 829, I have spoken to the Director about these items. The Department is interested in pursuing both suggestions. I have started to look into setting equitable costs for these fees, which ultimately would need to be established by an Ordinance adopted by the City Council. Revenue committee response on 10/7/09:Revenues Idea #829 – Returned to Chris H. for implementation on 10/7/09Charge an additional building division fee for zoning reveal approval (field visit).


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960 Energy committee response on 1/21/10: Not feasible for commercial facility, due to security issues.Build all new city facilities and/or renovate existing buildings to have operable windows to use outside air/breeze to shut off air conditioning. Have individual A/C controls in each office, but limit the range of available temperatures.


1088 Revenue response on 4/7/10: Rev.1088 Cannot sell City water, duplicate, closeBid on contract for (or otherwise get approval) to service Landshark (Dolphin) Stadium with bottled water.


1089 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1089�Close, non-discrimination conflict

From: Rivero, Carlos Sent: Wednesday, June 16, 2010 3:19 PMTo: CARE Public-Private Partnership CommitteeCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE suggestiopns non-response


Revenue response on 6/7/10: Rev.1089 Forwarded to Public/Private Commt. on 4/7/10Revenue response on 4/7/10: Rev.1089 Forwarded to Public/Private Commt. on 4/7/10Sell naming rights to city parks & facilities, or parts of facilities, e.g. lobby, tot lots, pocket parks.


1090 Duplicate - See 445, 669 & 798.Create an "Adopt A Highway" program for major city streets in which local businesses/schools/service organizations etc. Sponsor the maintenance and upkeep (litter pickup e.g.) of sections of city streets in exchange for signage and other recognition.

Community DevelopmentExpendituresDuplicate


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I.D.

EMPLOYEE NAME :


Chuck Callari

Status

33 Employee accountability for at-fault accident and abuse repair costs Public ServicesWorkplace EfficiencyClosed

34 Vehicle utilization study to confirm adequate use, remove or reassign Public ServicesWorkplace EfficiencyImplemented

35 Research a competitive lease program in lieu of purchasing vehicles Public ServicesExpendituresRejected

36 Volunteer committee response on 6/18/09: Implemented. Heavy equipment vehicle pool to eliminate exclusive use by any division


64 Same as Suggestion #52 - Rain Harvesting system at Fleet Mgt. to accommodate truck wash

Public ServicesConservationClosed

65 Airia Austin, Operations Manager response on 8/31/09: This suggestion has already been implemented 100%, and we are realizing the savings as projected.Expenditure committee response on 6/24/09: referred to Airia Austin and confirmed fully implemented. Eliminate mid-grade & convert to 87 octane gas w/use of ETHOS aditive



I.D.

EMPLOYEE NAME :


Cleveland Bain

Status

1049 Workplace Efficiency response 1/12/10 - Similar to suggestions 1024 and not economically feasible at this time.Problem:(1) Lack of Public Services Bldg. Parking.

Solution:(1) Purchase Duplex Buildings (behind Public Services Bldg.) to contruct a three story parking garage. Valet service may be an option. Also, parking fee may be an alternative.


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1050 Revenue Committee response on 2/10/10: Close. The Department depends on permit revenues.Problem:Building Dept. Revenue

Solution:Offering for a period of time, discounts (ex. 10%) on permits. Also, offer a discount grace period for homeowners (with Illegal work) to come in and apply for permits.

BuildingRevenuesClosed

1204 Workplace Efficiency response on 4/15/10: Not feasible - Close.I recommend that customers be able to pay for permit fees on-line. This will decrease transaction time and allow for more accurate accounting.


1279 Duplicate see 12041. Online Permit Payment processinga. Allow applicabts to pay for permits on-line.B. Permits paid for on-line, will be waiting at receptionist desk for pick up.C. This will save time and reduce the number of customers in waiting area.

BuildingRevenuesDuplicate

1420 8-12-10 Committee awaiting response from telecom to see if this has been done7-9-10 The committee was informed that building and code are agreeable to this suggestion. Manny in IT will look to see if there is an available phone line that can be given to them so the city will not incur a cost.6-8-2010 Cmte requested opinion from Bldg & Code Managers.I suggest that a phone line is set up for owners who want to report illegal or suspicious work being completed by neighbors. This would help reduce the number of calls handle by our live operator during the week, improve building code compliance and generate additional revenue (i.e. ATF permit Fees). Many owners, who want to circumvent the law, usually work at nights and weekends when inspectors are not around. This may prevent that from happening.

BuildingWorkplace EfficiencyReview

1541 Duplicate see 1209Provide city orientations for homeowners purchasing homes in the city. The orientation would provide homeowners with valuable city information including where to pay their waterbill,how and why to obtain permits and when services are available. The orientation meetings could also be offered to existing homeowners as well.


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1546 7-27-10 The committee was informed by the Building and Public Services Directors that this is not feasible. See explanation below.1) According to DERM, they already have satellite office in Aventura and Sunny Isles one day a week. They apparently Do not get charged rent! As a convenience to the customers those cities make it a free benefit to entice DERM and Fire to come here. It’s a great idea for our customers, but I don’t see it as a money generator.2) This subject has been discussed with both Fire, DERM and WASD they are not willing to do so even though it makes sense and it would serve several jurisdictions in the area such as Miami Gardens, North Miami, Miami Shores, Aventura, Surf Side etc. As they have explained there process is very complicated which involves several other Divisions in their organization that gets involved with the plan review process. Fire already has a satellite office in Sunny Isles Beach Building Department which operates on Tuesdays from 12:30pm to 3pm.

Provide Miami Dade County Fire & WASD satellite office in the Public Services Bldg. This would be benefit to contractors with projects in the city. The city will produce revenue by leasing the space and possibly charging surcharge per plan submitted. Space is available in the rear of the Public Services Bldg.


1651 City sponsored foreclosure and credit management seminars aimed at helping city residents save their homes and improve their credit standings.

BuildingPub./Private Partshp.

1652 Being done see 694The city should sponsored a first-time homebuyer program that will give potential homebuyers down payment assistance for purchasing homes for sale in the city. Having these home sold will improved the tax base. Furthermore grant funding may be available to implement the program.



I.D.

EMPLOYEE NAME :


Connie Diaz

Status

576 8-20-09 Per Cmte, Info Tech has advised that on new multifunction copiers being installed we are activating their network fax capabilities. For the remainder of the City we do not have the funding to implement a networked fax solution. Not as simple as just installing software on a computer.My suggestion will be to reduce the number of phone lines and to be able to add fax drivers to the PCs. I have noticed that we have multiple phone lines in some departments that are not used and are duplicated. Instead of paying double for those lines, why not use that money to obtain fax drivers and therefore eliminate the use of paper, as well as saving money on phone bills.


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577 Energy committee response on 7/16/09: Leisure Services evening cleaning staff operational issue.Last Friday, June 12th, I was scheduled to come into the building at 6:00 am to depart to Jackson for a Reverse Trade Show. As I was entering the building, City Hall, I noticed that all the lights on the inside were on when nobody was in the building. I began to think if it is efficient to have the lights on in the building whild no one is in. My suggestion will be to ensure that all lights in the building are off after business hours in order to save electricity and reduce costs.

FinanceEnergyClosed

592 Remove all the printed brochures and flyers that the city has in the lobby and in other facilities, such as Leisure Services, Public Services and replace them with an "already used" PC showing slides of all those events and additional information that may be useful for residents. Also, make an "information here" sign to place above it. This will reduce a great quantity of the paper and ink being used as often as those events happen.Workplace Efficiency response on 6/30/09: Financially not feasible at this time. There is already a TV in lobby broadcasting channel 77 with information. The city does not have a stockpile of PCs therefore would have to incur costs to purchase new PCs and software to run "slideshows".


626 Revenue committee response on 7/13/09: Sent to Pub./Priv. committee.Duplicate - See 492, 494 & 620. Place parking metere in City Hall visitor parking. This will be a good way to increase revenues for the city.


627 CIP committee response on 2/18/10: ImplementedFrom: Huynh, Hiep Sent: Thursday, September 24, 2009 4:49 PMTo: McGriff, Bernard; CARE CIP Committee; Diaz, Costanza; O'Connor, Brian; Alexander, Bruce; CARE Committee ChairpersonsSubject: FW: New City Hall Connie LotFolks,FYI, the City Manager has approved for the construction of the additional parking lot as suggested by Ms. Diaz (CARE Suggestion Card # 627). We'll be handling the design and construction in a near future.The City Manager also wants to use this lot as a Valet parking lot during a major theater event for revenue enhancement.Congratulations Connie.CIP committee response on 9/17/09: To be completed in Dec. 2009 or Jan. 2010.Capital Improvements committee response on 7/20/09: In ProgressExpand public (visitor) parking outside City Hall to cover the grassy area where the Victory Pool Resource Center used to be. This will assist not only with the employees that park outside, but if there is ever a special event, it won't cause chaos for people to locate parking.

FinanceCapital ImprovementsImplemented

667 To add more tables and chairs to the Employee Lounge. It is such a nice and pleasant place to sit and eat, but there aren't enough tables and chairs for all the employees that use it.

FinanceWorkplace EfficiencyBeing Done

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668 7-31-09 Cmte found that both microwaves are necessary to accommodate more than one employee at a time. Not feasible to purchase new equipment at this timeTo replace both microwaves in the Employee Lounge with just one a little more "updated".


1236 Revenue committee response on 3/31/10: Duplicate - see suggestions 119, 123, 130, 454, 468, 509, 513, 545, 704, 1078, 1081, 1083. Advertise our facilities (such as the Theater, Mcdonald Center, Community Centers) so that companies may use them for corporate meetings, seminars, conventions, etc., and we can benefit from the revenue of charging a fee to utilize them.


1271 Duplicate - See 251 & 901Implement a re-use policy for office supplies, such as paper, envelopes, etc.

CRAConservationDuplicate

1272 Duplicate or Similar Team Building Suggestions - See 768, 778, 779, 780, 781, 782, 783, 784, 785, & 1026. Provide activities to encourage departments to work together. For example, a friendly baseball or softball game between two divisions.

CRAWorkplace EfficiencyDuplicate

1273 Duplicate - See 856 & 1026The NMB Café can provide food for us for meetings, conferences, etc.

CRARevenuesDuplicate

1274 Duplicate - See 554Allow advertising for businesses I the city on our benches.

CRAPub./Private Partshp.Duplicate

1275 Duplicate - See 607 & 1193To be able to work remotely from any location.


1292 Duplicate - See 1132Implement the use of cordless phones at desks. This will create more efficiency in employees as they will not have to be stationed at their desks.


1374 8-12-10 Committee members working on creating poster image to be reproduced7-9-10 The committee has determined that a small poster placed inside the glass display cases will be sufficient. Committee working on production of posterTo place a city directory in the lobby at City Hall with the names, addresses, phone numbers and hours of operation of all the main buildings in the city. (Norwood, PSA, Wastewater, Public Services, Leisure Services, etc.)

This will allow visitors to familiarize themselves with our facilities.

CRAWorkplace EfficiencyImplementing

1376 5-17-2010 Procurement already provides periodic training sessions to employees.Provide employees with training in Finance and Procurement functions so that they may familiarize themselves with the process. This may be done internally by the departments.

CRAWorkplace EfficiencyBeing Done

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1379 Duplicate - See 371, 589, 683 & 913Eliminate printing check stubs to employees. They can be requested on a case-by-case basis.


1380 Duplicate - See 26, 37, 38, 219, 273, 276, 737 & 1233.Discontinue the purchase of coffee supplies for all employees.

CRAExpendituresDuplicate


1431 Close, requires too many resources.

Use city vehicles to sponsor events in the city. For example, the Leisure Services buses can advertise for summer camp, etc.

CRARevenuesClosed

1432 6-8-2010 Cmte informed that there is already a process in place.Allow customers to sign up for a payment arrangement for their water bill. This will eliminate some of the long lines and complaints from residents at the customer service window.


1433 Duplicate - See 933 & 1219Allow business advertising in Channel 77 as well as the city's web site.


1434 Add more recyclling containers throughout city buildings. It seems like the ones we have now are too small and people seem to use the normal trash bins for paper waste.

CRAConservationBeing Done

1436 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 3:29 PMTo: Alexander, BruceSubject: A couple more1436 Close, duplicate of 1056

Charge a fee for individuals that request a payment history of their water/sewer bill. This would bring in some additional revenue.



Charge fee for individuals that need to use the computer lab at the YES Center. If they are not students, they should be charged a fee (just like most libraries).

CRARevenuesClosed

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1510 From: Rivero, Carlos Sent: Thursday, July 15, 2010 3:50 PMTo: Alexander, BruceSubject: CARE1510 Close – Duplicate

Charge a small fee for people to attend Leisure Services end of the year show.


1512 Grants committee response on 7/15/10: Being DoneFrom: Scott, Esmond Sent: Thursday, July 08, 2010 5:35 PMTo: Alexander, BruceCc: Stampp, KanikaSubject: RE: CARE Suggestion 1512

We will be looking into this. We have several programs for seniors.

Esmond K. ScottAssistant Director of Public Services17050 NE 19 AvenueNorth Miami Beach FL 33157Office: 305-948-2967Fax: 305-957-3502

While the city mainly focuses on children and the elderly, why not offer assistance to adult individuals that need job placement? The city can perhaps apply for grant funding to have a program in the Library or at the resource centers.

CRAGrantsBeing Done

1513 From: Perez, Maria Sent: Thursday, July 01, 2010 3:04 PMTo: Alexander, BruceCc: Stampp, KanikaSubject: RE: CARE Suggestion 1513Importance: High

A similar suggestion was submitted about the census # 1231

The PD has a system in place that broadcasts emergency information such as amber alerts via telephone. It was secured with a grant for Police related work.There was however some question as to whether or not the system can legally be used to broadcast non-emergency information such as regular city eventsIt was determined that it could not be used for the census.

Implement a program which residents can receive city information via a phone number or a text message. For example, if there is an event or if there is an emergency near the city, a message will be delivered to the registered individuals advising them of the issue.


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1514 From: Rivero, Carlos Sent: Thursday, July 15, 2010 3:50 PMTo: Alexander, BruceSubject: CARE1514 Close – Cannot compete with private sector

Open the North Miami Beach nursery to the public for sale of plants.

CRARevenuesClosed

1516 From: Rivero, Carlos Sent: Thursday, July 15, 2010 3:50 PMTo: Alexander, BruceSubject: CAREClose – Duplicate, see #1463 by David RoachPaulette Murphy response on 7/15/10: Close - not feasible due to multiple location/facility pickups.

Group together all the pick-ups for the after school programs into one bus instead of so many vans. This will bring down the cost of fuel and maintenance.

CRAExpendituresClosed

1517 CIP Response on 7/12/10: Speed Hump can not be installed on NE 19 Ave as it is one of the major collectors.Place speed bumps on NE 19th Avenue to slow traffic down and so that people can look at the digital board display.

CRACapital ImprovementsClosed

1518 Have an interaction session with different municipalities to exchange ideas on how to increase revenues. In a way, piggyback off their programs, etc.

CRARevenues

1606 8-4-10 Committee response: talent pool is open to every employee in the City. Several requests went out to see who wanted to participate however what is posted on INSIDENMB are the only responses received.Offer the talent pol to all City Employees, and not only Public Services Employees. Perhaps send out a memo notifying the other departments.


1607 Cross-train staff within each department with all departmental duties. CRAWorkplace EfficiencyBeing Done

1609 Being Done - Mr. Airia Austin is CARE Energy Chair and is responsible for maintaining an ongoing city vehicle pool inventory.

Add more pool vehicles to the various departments. Pool vehicles are to be shared within the different employees who need it, and are not assigned to a specific individual.

CRAEnergyBeing Done

1610 8-12-10 Committee requested CRA input as to whether or not they could fund this event and or coordinate it.Implement a Business Expo for the new businesses that come into the city so that they can familiarize themselves with our services. A representative from each department can explain to them what the functions within their department are.

CRAWorkplace EfficiencyReview

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1613 8-12-10 Committee contacted Pension Boards to see how this can be done.Offering training to the General Employees on their pension. This can be done like the Diversity Training offered in the Training Calendar. Employees can sign up if they want to learn more.

CRAWorkplace EfficiencyReview


I.D.

EMPLOYEE NAME :


Craig Southern

Status

202 Energy committee response - not an FPL standard. Retro-fit street lamps w/low-pressure sodium fixtures

Community DevelopmentEnergyRejected

421 Benchmark existing electricity expenditures by calculating the energy intensity (kwh per employee or kwh per square foot) of our facilities. We can more effectively target specific energy conservation efforts.

Community DevelopmentEnergyDuplicate

422 Energy committee response on 8/20/09: Not feasible.Energy committee response on 7/16/09: ongoing.Pursue LEED certification in city facilities. Make City Hall a LEED EB structure and other city facilities, by following LEED EB requirements. Also look at USGBC programs.


621 7-31-09 Cmte found this not financially feasible at this time to go citywide. Possible to revisit in perhaps the next fiscal year.Install bike parking for city facilities. Employees will be healthier and this reduces absenteeism and health insurance costs.

NOTE: Pubic Services Administration and Operations Center facilities have bike parking - Bruce 7/8/09


622 Duplicate - See 438, 440, 446, 488, 689 & 729. Solar panels for city facilities. Community DevelopmentEnergyDuplicate

824 Suggestion 215 - Pub./Private Partnership committee response on 6/8/09: Not Feasible.Open coffee shop / bakery in City Library.

Community DevelopmentPub./Private Partshp.Duplicate

825 Pub./Private Partnership committee response on 10/15/09: Being Done in conjunction with the sponsorship RFP.Create partnership with the business community to help fund more city run operations, events, materials, uniforms, facilities.


826 Suggestion 455 - Expenditure committee response on 6/4/09: Not all employees have access to computers.Digitize paychecks that have been electonically deposited. Have them sent via email. Reduce paper.


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892 Expenditure Committee response on 12/14/09:From: Hobson, Beverly Sent: Monday, December 14, 2009 2:12 PMTo: Rivero, CarlosCc: Baker, Kelvin; McGriff, Bernard; Perez, MariaSubject: Care suggestions 871 & 892

892 This is a contractual issue in that the bargaining agreement speaks to the supply of uniforms to those who wear uniforms. This can be addressed in future negotiations.

Expenditures idea #892 - Forwarded to Beverly H. on 11/24/09City Uniforms: which employees pay for a small percentage is taken from checks weekly for uniform maintenance cleaning, etc.

Community DevelopmentExpendituresDefer To Future Year

893 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report893�Close, banners cited and removed without a fine

From: Carney, Tom [mailto:[email protected]] Sent: Wednesday, June 16, 2010 3:04 PMTo: Rivero, Carlos; Serda, MacCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE: CARE suggestions non-response

I have answered the ones I have authority over. (In yellow)(already answered)



Revenue idea #893 - Forwarded to Tom Carney for review on 11/24/09.Increase fines for sign and banner violations.


956 Duplicate - see 261, 412, 423 & 4294 day work week


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957 Workplace Efficiency response on 12/3/09: # 957 - mark it as either rejected or not feasible. The city has a standard configuration of PCs that it purchases with a particular level of service warranty in order to maintain a consistency of service to users.Buy refurbished computers.

Community DevelopmentWorkplace EfficiencyRejected

958 Expenditures response on 2/9/10: Close. Done in the way of no annual increases.Cut all upper management salaries by 5%.


1086 Duplicate - See suggestions 171 & 326.Get rid of the cleaning company and have employees clean their work spaces and departments for 30 minutes to an hour once a week.


1094 1. Energy - Duplicate - See 469 & 861. Turn off computers at the end of the day every day.2. Expenditures - Being Done - Minimize cell phones that are given to upper management.


1158 Duplicate - See 438, 440, 446, 488, 689 & 729.Regrofit solar panels on the roof of city buildings to serve as city's electrical source.


1299 Revenue Committee response on 5/25/10: Rev #1299 Too costly. CloseOffer early retirement incentives to cut payroll costs. Implement an ERIP Early Retirement Incentive Program.


1593 Try to cut down on software cost by using and installing more open source and free software throughout the City.

Community DevelopmentExpenditures

1595 Have vendor rent space out from Library and provide food/coffee etc services to patrons or simply reserve an area of the library to be rented out by any kind of vendor possibly educational.


1674 Make the business Tax receipt process completely digital and available online. Fee's paid online and applicatios sent to each individual department via wev or interal servier in NMB. The applications could be created in publisher.

Community DevelopmentWorkplace EfficiencyReview

1688 Deduct a minimum fee or percentage from NMB employees paychecks who have their clothes or uniforms cleaned to help alleviate the cost to the city

Public ServicesExpenditures

1689 Create an employee incentive plan to improve performance, efficiency and morale within NMB employees.

Public ServicesWorkplace Efficiency

1690 Increase liquor license review fee to $300.00 Public ServicesRevenues

1691 Create a tree removal/planting permit process that is reviewed by planning and zoning and engineering (Carlos Rivero) Similar fee's that the building dep charges would be applied.

Public ServicesRevenues

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I.D.

EMPLOYEE NAME :


Dale Greer

Status

32 Expenditure committee response on 6/4/09: see 324 - use disciplinary action process. Hold employees financially accountable for vehicle and equipment damage.


324 Expenditure committee response on 6/4/09: Duplicate see 32 - use disciplinary action process. Holding employees responsible for lost tools & equip. reducing rep. costs



I.D.

EMPLOYEE NAME :


Dan Wick

Status

1276 Being Done - See 244Install light sensors in restrooms.

CRAEnergyBeing Done

1277 Duplicate - See 54 & 690 - Conservation committee response: Same urinals have been tested at the Operations Center and are not suitable for small bathroom installations. A required flushing unit is needed at one end of the waterless installations to preventsediment build up.Install water-less urinals in restrooms to save water.


1278 Being Done - See 537, 552 & 946.Water faucets in rest rooms - 30 second shut off.

CRAConservationBeing Done

1287 CIP responsse on 5/20/10: Implemented.To install safety guards in front of the 2 newly installed Digital Boards in order to protect the signs.

CRACapital ImprovementsImplemented

1371 Use the Digital Boards to advertise all City functions. CRAWorkplace EfficiencyBeing Done

1372 Duplicate or Similar to card # 576 (closed)Eliminate the need for fax machines and dedicated lines. Scanning and e-mailing are more efficient. CRA has eliminated it's fax line.


1373 Duplicate - see 176, 279, 306, 742, 1055, 1131 & 1217To sell city owned land to increase revenue for the city.


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1375 Being Done - see 142 & 857Inventory all used items in different departments and place them on auction to increase revenue.

CRARevenuesBeing Done

1377 Duplicate - See 340Pub./Private Partnership committee response on 6/8/09: Existing HAMMARProgram.Implement a Homeowners Assistance Program/Grant (mainly in the CRA Area) to assist senior citizens in fixing their homes.

CRAGrantsBeing Done

1378 Energy Committee response on 7/15/10: Will be incorporated into the FY 10-11 CIP Schedule.Energy Committee response on 6/17/10: Pending in CIP Schedule.Energy Committee response on 5/19/10: Researching Cost.

Install a solar panel crossing light at the crossing of NE 19th Avenue (between PSA and City Hall).

CRAEnergyDefer To Future Year

1429 Being Done - See Lighting Control Policy #39 effective 10-1-09 drafted by the Energy Committee as a result of the CARE Program.Turn off lights inside the building at night once all employees have left.

CRAEnergyBeing Done

1430 Public Services, Facilities Management Division has a city facility A/C filter cleaning/replacement program in place.Clean A/C filters in all City Facilities more often. This will make them use less energy and cool faster.

CRAEnergyBeing Done

1435 Capital Improvements response on 7/15/10: Pending RFPFrom: Huynh, Hiep Sent: Tuesday, June 08, 2010 3:04 PMTo: Austin, AiriaCc: Alexander, Bruce; Stampp, KanikaSubject: FW: CARE Suggestion 1435

Airia,Please provide a list of city facilities that do not have the security camera and the cost to install it so that we can add to the CIP listKanika,Please consider this suggestion as "implementing"Thanks

Install security cameras around the city buildings to prevent vandalism.

CRACapital ImprovementsPending

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1438 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1438�Close, duplicate

Add special services for residents at a fee. For example, picking up extra trash, off-duty police, trimming trees, etc. This can potentially increase revenue.


1509 Conservation committee response on 7/15/10: Duplicate and Being DoneAdd recycling services to city residents.


1511 From: Rivero, Carlos Sent: Thursday, July 15, 2010 3:50 PMTo: Alexander, BruceSubject: CARE1511 Close – Duplicate

Sell city-owned parking lots and empty lots behind businesses to increase revenue.


1515 From: Rivero, Carlos Sent: Thursday, July 15, 2010 3:50 PMTo: Alexander, BruceSubject: CARE1515 Close – Cannot make money, we are not for profit

Offer tours of the different city facilities (Water Plant, Motor Pool, etc.) to schools who are interested in taking their kids on a "field trip". Charge a small fee.

CRARevenuesClosed

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1605 From: An, Jeff Sent: Tuesday, August 03, 2010 2:48 PMTo: Alexander, BruceCc: Stampp, KanikaSubject: RE: CARE Suggestion 1605

Confirmed. Thanks.

Jeff

________________________________________From: Alexander, Bruce Sent: Tuesday, August 03, 2010 1:48 PMTo: An, JeffCc: Stampp, KanikaSubject: CARE Suggestion 1605

Jeff,Seems like a duplicate of a previous suggestion. Please confirm.

Thanks,Bruce AlexanderManagement Coordinator City of North Miami Beach Public Services Department Phone: 305.948.2936, ext. 3922Cell: 305.281.9077 Fax: 305. 919.1838

Reduce the number of desktop printers and consolidate to one big machine for the whole floor.


1608 Being Done - Mr. Airia Austin is CARE Energy Chair and is responsible for maintaining an ongoing city vehicle and replacement inventory.

Implement a citywide inventory of all vehicles to determine which need replacing.

CRAEnergyBeing Done

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1611 From: Hinds, Audrea Sent: Tuesday, August 03, 2010 2:06 PMTo: Alexander, BruceSubject: RE: CARE Suggestion 1611

Bruce,

We do this year round for high school students at the Library and at the Public Services annual Teen Spring Clean-up event for all school age groups.

Audrea

Offer community service hours for High School Seniors.

CRAVolunteer ProgramClosed

1612 Per Mr. Austin, the purchase of city vehicles is based on fuel efficiency, engine performance and maintenance costs.Reduce fleet from V8 & V6 to V4 to reduce gas and maintenance costs.

CRAEnergyClosed

1614 Per Mr. Austin, this is being done on most used lights at a cost of $85 per sensor.Place light sensors in PSA 2nd Floor.

CRAEnergyBeing Done


I.D.

EMPLOYEE NAME :


Dana Kelly

Status

41 Revenue committee response on 6/24/09: rejected. In-house designed/produced pick-up tailgate ads fee to outside vendors.


51 Committee was informed by IT that backups must be done during working hours when computers are on. Configuratin of scans altered to minimize impact on usersI.T. city wide computer system backup/upgrades after working hours


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271 From: Supraski, Ben Sent: Wednesday, June 16, 2010 6:03 PMTo: Rivero, CarlosCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE: CARE suggestions non-response271 - As a matter of procedure to assist customer complaints regarding high consumptions & bills, we provide reading verifications, check for leaks, and meter tests for free to the customer. I feel that as long as the complaint is legitimate, we should not charge them for these work order requests as they benefit both the City and customer.



Revenue committee response on 7/31/09: Referred to Ben Supraski.Revenue committee response on 7/16/09: Referred to Ben Supraski, Customer Service.Implement water meter testing fee.


289 4-7-09 per Cmte, not financially feasible to move to this type of system similar to Web Q&A at this timeWebsite available forms for residents to report maintenance items

Public ServicesWorkplace EfficiencyDefer To Future Year

360 Computer keyboard training classes Public ServicesWorkplace EfficiencyClosed

385 From: Rivero, Carlos Sent: Wednesday, June 16, 2010 3:43 PMTo: Gooding-Liburd, Susan; Trinka, BarbaraCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE suggestions non-response

Good afternoon. The following items seem to be “in limbo”. Please process and remove from “referred” to either closed or implemented so that Marcia can present her report. Thanks

Revenue committee response on 7/31/09: Referred to Barbara Trinka.Increase Utility Claims Administrative fee from a $50 flat rate to 10.40% for damages in excess of $500.

Public ServicesRevenuesReferred

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1553 Duplicate - See Suggestion 1381Looking into ways to save money in toner cartridges, a University of Wisconsin, Green Bay professor suggested the previously mentioned Ecofont to his IT department. IT came up with an even easier solution --the commonly available Century Gothic font.Photo by Wikimedia Commons.Tiny changes in the amount of ink used to print each character adds up I the aggregate--whether that's your ink cartridge costs or Green Bay's nearly $100,000 in toner costs. Century Gothic uses 30 percent less ink in printing than the typical Arial setting, but there is a slight trade-off in paper use.Mark Simonson (ph) is a Minnesota-based type designer and font developer. He says Century Gothic is a good overall choice because it has a thinner print line, but he says the letters can be a bit wider. Mr. MARK SOMONSON (Type Designer): It also sits on a little bit larger. So it would actually take up more space. So occasionally, you might need more paper for printout if it pushes the document over a page. Changing the default font is something you can do for your screen in Windows and Mac systems, but you might have to dig around in your common printing programs--your browser, Word, and the like--to see how you can make it stick to your printed pages. Thanks to andyr354 for the tip!



I.D.

EMPLOYEE NAME :


Darold Howell

Status

1016 3-18-2010 Committee informed that the upgrades to tot lots around the City will be included in future CIP therefore this suggestion being deferred to a future fiscal year.2-11-2010 Committee seeking costs for implementation to determine if it is feasible to persue.1-14-2010 Per Cmte: will review further with Leisure Services Director for recommendation as to feasibility and costs.For germ reasons, we should take out the sand on all play grounds and change to mulch, or rubber pads.



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I.D.

EMPLOYEE NAME :


Darrell DeYoung

Status

1211 8-12-10 Committee awaiting response from PS.7-9-2010 Committee still awaiting recommendation from Public Services.4-8-2010: Cmte informed that Public Services looking into feasibility of suggestion.If the city of NMB is going to continue to use the area around the library on 164th street for fairs, festivals and celebrations, but wishes to only rent generators for lighting and power, then electrical ground rods should be permanetly installed. These ground rods can be recessed into the ground with covered hand hole to prevent rip hazzards or vandalism when not in use.

buildingWorkplace EfficiencyReview

1215 8-12-10 Committee awaiting response from PS.7-9-2010 Committee still awaiting recommendation from Public Services.4-8-2010: Cmte informed that Public Services looking into feasibility of suggestion.The city of NMB holds multiple community events at the library and the surronding open park areas. The electrical lay-out for temporary lighting and power gnerators are always installed in the same locations. Perhaps the city should install permanent poles for lighting with several GRI protected circuits on each pole for concessions, displays, bounce houses and other electrical devices. The city would thien not have to set up and tear down for each event.. The open areas could be rented out to other events with little setup. There are would be less noise and pollution from multiple gasoline generators if the mower and lighting were fed from fpl. The area could be used for emergency/hurricane vehicle or equipment coordination. Permanent restrooms facilities could be built for community use or emergency personnel "camp outs". Emergency personnel and vehicles could "camp out" and be stored in this area during disaster operations.


1291 5-20-10 Workplace Efficiency has discussed this matter previously through other CARE submissions. While the city can suggest that departments use the email system more often than printed material for items such as invitations, it is not an enforcable suggestion. There are recipients that expect an actual invitation for whom we cannotalter the current system. (similar themed cards # 297, 425, 529)Conservation committee response on 5/20/10: Refer to Workplace Efficiency to establish Policy and Procedure.With the high cost of parer and copies, please stop printing and distributing paper invitations to all the meetings, assistant programs, conferences and or presentations. Please just send us an email with the full color notice.

BuildingConservationClosed

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1413 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1413�Close, no use of eminent domain

There are quite a few abandoned buildings in this city that must have more liens and fines than the value of the property. The owners of the properties do not maintain fences, roofs, pools or broken windows. The city is already investing time and man power to make properties secure and keep out children and/or vagrants. Some of these buildings are large commercial style buildings in areas where local residence could use help with day care, child care, elderly care or other community services. Can the City of North Miami Beach confiscate these properties using eminent domain and or unsafe structure laws, then use local volunteers and donated materials to rehab the buildings for local community centers, food banks, clothing exchange banks.


1490 Duplicate - See 447: 6-10-10 Cmte informed that this will be addressed at a later date when renegotiating terms with Bank of America.A suggestion for the building department would be to start using the bank debit check cashing system that deducts the amount paid for permits or fined from a checking account immediately. Due to the current bad economy, there are more and more NSF bad checks being given to the City of North Miami Beach. By the time the check is returned for NSF to the building department, it may be possible that the job is complete, inspections have been done and the contractor is gone with the money. By using the instant check debit system the funds are electronically debited from the account of the customer before the permit or inspection is issued to him.


1649 Over the weekend I was talking to a friend from Munster, Indiana, who says the unlicensed construction was out of control until they set up a program where all city employees could earn a $10 or $25 dollar gift card from Target or Walmart for reporting non permitted construction activities. Every garbage man, maintenance man, landscaper or other city worker started reporting construction activity and many more permits are now being written. You will need a full time violation inspector to investigate and respond to all the new complaints, but there will be many more violations written, less unsafe construction, and more permits issued for inspections.


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1655 Energy Committee response on 9/13/10: Most city facilities are equipped with programmable A/C thermostats. Additionally, a "personal appliance" policy is forthcoming that will control the use of individual coffee makers, refrigerators, heaters, etc. In an effort to save on electrical costs perhaps the a/c systems could be balanced in all the city buildings. While some offices or areas are quite warm other rooms feel like refrigerated walk in coolers. Many female employees feel the need to have space heters under their desks to keep warm at work. This now requires extra electric to run heaters as well as the danger of possible paper fires if heater are forgotten an left on over night or on the weekend.

BuildingEnergyBeing Done

1727 Care suggestions for October would be to allow all inspectors to take city cars home so vehicles could be kept ready with tools, testers and safety gear. Safety equipment should be supplies and tested, then kept in trunks of vehicles for emergency calls nights and weekends.



I.D.

EMPLOYEE NAME :


Dave Gillis

Status

1 From: Rivero, Carlos Sent: Wednesday, June 16, 2010 3:56 PMTo: Hobson, Beverly; Snow, EllenCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE suggestions non-response

Good afternoon. The following items sent to you in the past cannot remain “referred” indefinitely. Please review and change these to either implemented or closed so that Marcia can give her report. Thanks

Meters & Backflow response on 9/17/09: Seldom do contractors attempt to circumvent the system by using on-site water sources. When contractors apply for permits, a temporary meter (a deposit of $1,000) is issued for site use and cleanup. The NBM inspector is able to determine whether a contractor has a temporary construction meter as required. Very seldom do contractors attempt to circumvent the system by using on-site water sources. Enforce contractor use of construction meters in dist. syst.


45 Reduce O.T. by working thru lunch. Example provided Public ServicesExpendituresRejected

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52 Conservation committee response on 11/19/09: Close - grant not awarded.Conservation committee response on 9/17/09: No. 52: Public Services has applied grant for rain harvest system at wastewater facility.Conservation committee response on 7/16/09: referrred to E. Scott.Use rain harvest water in truck wash & recycle to irrigate landscaping.


250 Tamper resistant hydrant locks-reduce water loss/potential contamination Public ServicesConservationRejected

365 Workplace Efficiency committee response on 9/17/09: See #1Workplace Efficiency committee response on 7/16/09: To Karim Rossy as a resource and operational issue.City inspectors watch outside contractors more closely/reduce water loss.


388 Conservation committee response on 2/18/10: Not financially feasible at this time.Conservation committee response on 11/19/09: Still in review.Conservation committee response on 10/15/09: Still in review.Conservation committee response on 9/17/09: No. 388: John Deck is checking. Cost is involved for this.Conservation committee response on 7/16/09: referred to John Deck.Conduct area case study of properties w/higher than average water consumption and retrofit as water conservation model. Furnish results to area residents w/water and $ savings.


411 Conservation committee response on 7/16/09: Rain Harvesting system exists at the Operations Center for irrigation and bulk water truck fills.Develop and employ a reclaim water system for industrial users, i.e. equipment cooling, chemical mixing, fire protection, etc.

Public ServicesConservationBeing Done

463 Revenue committee response on 6/4/09: city bottled water is not for sale/resale and the program is a not-for-profit community outreach tool.Place a 10 cent deposit on the 12 oz. water bottles when giving out to help motivate recipients to return empby bottles. Any unclaimed deposits for unreturned bottles would be kept by the city.



I.D.

EMPLOYEE NAME :


David Pesek

Status

178 Eliminate substance abuse testing for minor offenses/incidences Public ServicesWorkplace EfficiencyClosed

179 Expenditure committee response on 6/24/09: - rejected - would require new hires. See suggestion 171. Replace Pub. Svcs. cleaning vendor w/light duty, MWI & MWII employees


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180 Offer heavy duty equip. services for a fee on Sanitation Non-Zone Days Public ServicesRevenuesRejected


I have answered the ones I have authority over. (In yellow)(not considered. Not allowed by ordinance. Also, to deter/enforce illegal yard sales, we must personally contact the resident when the yard sale is in progress).



Revenue committee response on 6/24/09: referred to Tom Carney for review on 6/19/09. Instead of having code enforcement come in on weekends to pull out yardsale signs, wait until Monday morning and fine the resident $10 or $20 for every sign left out after the weekend.



I.D.

EMPLOYEE NAME :


David Roach

Status

6 City vehicle fueling 1/2-1/4 tank full to avoid evaporation Leisure ServicesEnergyBeing Done

146 Employee weight loss challenge program Leisure ServicesWorkplace EfficiencyImplemented

453 Revenue committee response on 6/24/09: May discuss w/vendor once chosen. Revenue committee response on 6/4/09: Discretion of the vendor. New Café employee discount of 10%. 5% of the discount would go to a separate account for monthly employee activities, i.e. Christmas Party, Thanksgiving Turkeys.


549 Revenue committee response on 6/24/09: referred to Airia Austin for review on 6/19/09. A once a month rafffle. Sell 500 raffle tickets at $20 for city surplus vehicles. Profit $10,000/month.

Leisure ServicesRevenuesRecommended

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796 Workplace Efficiency response on 11/19/09: Close - during future meetings, all questions posed will be repeated prior to being answered.10-9-09 Cmte has asked that at next meeting these measures be taken.The next time we have a video for the entire city to see, i.e. (pensions), please have Dr. Baker repeat the questions that are asked of him. It was hard to follow the video when you could hear Dr. Baker's answers to questions that were not loud enough for the microphones to pick up.


797 Duplicate - See See #9, 261, 412, 423, 429 & 675 .Close all city offices, except for special services, (police, fire, etc.) one day per month. Instead of going to a 4-day work week or other extreme measures, everyone should be able to absorb 12 days / year. Savings In electricity would help to solve the budget deficit.


857 Being Done - Vehicles are sold on-line and an annual auction is held for office furniture and equipment.Sell all used furniture, vehicles and equipment at a once a month sale. All departments get new merchandise and the old stuff should be sold.


858 Workplace Efficiency response on 12/17/09: Card # 858; As of 12-17-09 cmte meeting Beverly asked me to mark as closed already being done. It was under review as of our last meeting on December 3rd.Workplace Efficiency response on 11/19/09: Being Done.More user friendly I.D. badges. Our new policies and procedures manual states that we should be wearing them at all times for identification. But, the picture and information is so small that you can not read it unless you enter someone's personal space. Leisure services also needs lanyards, since it is virtually impossible to keep a clip-on badge on shorts and t-shirts.


934 Workplace Efficiency committee response on 12/17/09: Beverly will discuss with the Manager.Supervisor & Department head of the quarter. Select a supervisor or department head every 3 months and give them a significant reward, they deserve it.


1011 Revenue Committee response on 2/10/10: Duplicate Let city businesses advertise or sponsor city newsletters, events, and activities. My church, Fulford United Methodist, does this and also prints a disclaimer saying that in no way does Fulford endorse this person or product.


1012 1-14-2010 Per Cmte: Research was done and only 154 Employees live within the City limits who could potentially use the system. Financially it would not be feasible for the City to operate this additional service. Offer a free shuttle service on the NMB Line to and from work for all employees who live within the city limits.


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1069 Pub./Private Partnership committee response on 5/20/10: Close - Being DonePub./Private Partnership committee response on 4/15/10: ReviewContact Nike, Adidas, or Reebok and work out a sponsorship deal where they provide uniforms and shoes for advertising within the city. Similar to deals they do with college athletic teams.


1229 CIP responsse on 5/20/10: No Change in StatusCIP response on 4/13/10: Implementing - A Multi-story building will be constructed as part of the master plan on this site.Construct a 2 story gymnasium & Multi-purpose facility in the old publix site acress the street from the library. I keep hearing that this may be in the works, but I have yet to see anything concrete. This is a not so subtle reminder.

Leisure ServicesCapital ImprovementsImplementing

1230 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1230�Close, Pub/Priv



Revenue response on 6/7/10: Rev.1230 Forwarded to Public/Private Commt. on 4/7/10Revenue response on 4/7/10: Rev.1230 Forwarded to Public/Private Commt. on 4/7/10Have local car dealers donate cars or trucks to the city for the right to advertise on that car or truck.


1306 Volunteer Program Committee response on 5/20/10: Not Recommended - CloseInitiate a year round volunteer program for high school students in the leisure services departments. This way they get their community service hours for graduation and help out leisure services in the process.


1463 Consolidate the van pick-ups in the afterschool program into one bus schedule. The savings would be in gas and less personnel driving the vans, since you only need one bus driver.


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1465 6-15-10 IT has already met with Leisure Services regarding this matter. ( not sure where employee got figures from) Since the City previously did not want to lose the ability to dial a four digit code (rather than dialing a full 10digit number) Info Tech was having to foot the bill. Now there are concessions being made to reduce as many of the higher cost circuits and replace them with new phone numbers in order to reduce costs for facilities. The work was and is already in Progress.Update city phone lines. Each 4 digit city phone line cost $1600/moth. Uleta Park has one that no one has ever seen or used , and washington Park has 2 lines. Only one is necessary with call waiting. There could be a whole lot more lines which are being paid for and not used. -Update/Inventory City phone lines -Save 160/month per line.

Leisure ServicesexpensesBeing Done

1574 Let Motor pool have and inventory of parts for vans, buses, and trucks , instead of getting parts on an as needed basis. Repairs would be quicker and more efficient, you wouldn't have to rely on replacement vehicles and there is a cost savings by ordering in bulk.


1698 Buy auctioned buses from Miami Dade County Public schools. 1 bus would replace 3 or 4 vans or on afterschool care routes, saving money on gas and personnel. Personnel would not be needed to go on the bus runs, therefore they would be working less hours, but are still NEEDED.



I.D.

EMPLOYEE NAME :


Debbie Fernandez

Status

580 Re-introduce chipping of most trees, to be used for mulching purposes through out the city. 1. Resident to be supplied on the NMB web site with a list of trees that can be mulched. 2. Residents to call in to make an appointment when they will be curtting tree down. 3. City Forester to confirm that the tree can be used for mulch. 4. City Forester relays information back to Beautification. 5. Beautification arrives on scheduled day and chips material. The chipped material is to be used for under lay, before decorateive mulch is placed over. Trees that are maintained yearly in the city can be used for the same purpose. This would cut down on the cost of decorative mulch cost and the cost of tipping fees. Not all trees can be used for this mulching purpose. One truck load of mulch is equivalent to 20 cubic yards.Workplace Efficiency response on 6/30/09: Not feasible to implement for several reasons including but not limited to the consistancy when using mulch from multiple tree species (non uniform appearance) and the lack of pest or mold reduction treatment when compared with purchased mulch.


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581 10-9-09 Per Cmte: not feasible to implementWorkplace Efficiency committee response on 9/17/09: Still in review / report next meeting.7-31-09 Cmte referred suggestion to Marty King for professional opinionHave businesses cited for garbage on commercial enclosure floors. If owner does not comply, have someone clean enclosure and bill as needed. If enclosures are cited and billed, use funds that are collected for additional parts such as wheels, lids, plates and bolts. Use light duty employees to collect 90 gallon garbage containers from vacant homes and distribute 90 gallon container to new customers.


582 Workplace Efficiency committee response on 9/17/09: Not financially feasible at this time.7-31-09 Cmte referred to Marty King for professional opinion.Use rear-end loaders for residential garbage pickup, with two tipping arms in the rear. This would include 1 driver and 2 laborers to pickup both sides of the street at one time. Side arm loader can only pick up one side of the street, go to end of block turn around and pickup other side of street. Laborers can pickup twice as much garbage at one time. Cus down on time and fuel. Allow residents to also place out small items for pickup that area bagged. Laborers can pickup extra bags, limbs and other material. Have drivers and laborers who complete routes early repair 90 gallon lids and wheels. Use MWI and MWII in other parts of the city when routes have bee completed. Have commercial drivers carry tools and hardware to make minor repairs on enclosures, such as tightening or replacing bolts on gates, leveling gates that hang too low.



I.D.

EMPLOYEE NAME :


Debra L. Widlan

Status

109 Centralized office supplies data base(Workplace Efficiency committee response: see InsideNMB under postings)


466 Revenue committee response on 6/24/09: forwarded to Susan Sandness for implementation on 6/19/09. Install public access fax machine in Library. M.J. Photography will provide the machine at no charge. Library would receive 10% to 40% commission on each patron credit card sold.

Leisure ServicesRevenuesImplemented

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1228 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1228�Close, Liabilities involved

Revenue response on 6/7/10: Rev.1228 Forwarded to Leisure Services on 4/7/10Revenue response on 4/7/10: Rev.1228 Forwarded to Leisure Services on 4/7/10We have access to vendors that sell us whole sale priced childrens trinkets, book markers and toys. We could set up a small area perhaps in the childrens library to display these every visiting child would want something. At $1 each or more. For 20 to 30 sold items a day x 25 days a month. You could easily make $600-$750 a month or more.



I.D.

EMPLOYEE NAME :


Debra Widlan

Status

1572 Energy Committee response on 8/12/10: Potential safety issue by making the area darker when doors are closed, decreasing the required lighting for security cameras to operate properly. Also, any energy savings would not be realized due to the frequency of the automatic doors opening/closing.Save energy on air conditioning, while increasing visability on the securtiy cameras recordings. By having the doors and window tinted darker at the front of the Library (entrance lobby).



I.D.

EMPLOYEE NAME :


Debra Widlan

Status

1302 Dup see 554, 659, 722Use the city digital markee machine to advertise for the city businesses and collect an adverstisement fee from them. Any personal message or sales promotion could earn hundreds to thousands of dollars for each ad.



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I.D.

EMPLOYEE NAME :


Delina Clark

Status

132 Better equipment and more training for improved games Leisure ServicesWorkplace EfficiencyClosed


I.D.

EMPLOYEE NAME :


Delven Patterson

Status

116 Energy committee response: implemented. Motion light sensors in all facilities Leisure ServicesEnergyDuplicate

671 Being Done. Piggy back off of different contracts from other cities to save money. Leisure ServicesExpendituresBeing Done


I.D.

EMPLOYEE NAME :


Denise Edwards

Status

931 Revenues response on 2/9/10: Close. Similar proposals before, not accepted.1. Parking meters for parking on city property and land.2. Advertise more to use city theater and use of park and community centers to the public.


1340 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1340�Close, NMB Line does this

We should use transportation-van/buses charge a small fee or monthly card for CNMB bus line and use van- that pick up from varoius schools and establish bus route tomall-->walmart…etc



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I.D.

EMPLOYEE NAME :


Deya Manzanares

Status

93 Pub./Private Partnership committee response on 4/15/10: Not feasible, to implement would require a full time position.Pub./Private Partnership committee response on 9/17/09: Report next meeting.Revenue committee response on 7/16/09: Transfer to Public/Private Partnerships committee for further review.Revenue committee response on 6/24/09: to Pub./Priv. Partherships committee.Sell ad space on city publications to generate revenue.


571 To avoid spreading of the H1N1 virus (Swine Flu), please have front line employees wearing a mask and provide and use alcohol based hand cleaners when helping customers and residents, especially in Customer Service, Building, Leisure Service, Engineering, City Clerk's office. As you know this virus has become a pandemic, +/-177,855 cases have been confirmed in the US, +/-415 confirmed cases in Florida, and +/-143 cases in Miami-Dade County; this represents 34% of confirmed cases in town with one confirmed death. (Based on Miami Herald article published on 6/16/09 at http://www.miamiherald.com/1374/story/1099445.html) This needs to be implemented now, as it will decrease absenteeism and most importantly maintain the good health of our staff.Workplace Efficiency Cmte response 6-30-09: not feasible or recommended by Feds at this time


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588 Expenditure committee response on 8/20/09: duplicate - see 300 & 575 Exp. Committee and 415A Workplace efficiency committee.Customer Service response on 7/13/09:From: Supraski, Ben Sent: Monday, July 13, 2009 6:43 PMTo: Rivero, CarlosCc: Alexander, Bruce; CARE Reserves & Revenues & Expenses CommitteeSubject: RE: CARE Ideas 575 & 588

Carlos,

I think this certainly is of merit and will proceed with moving forward with implementation. As we are moving forward with an RFP for a new contract for our billing, mailing, IVR, and online payment administration, we will be looking at a one stop solution with customer options/incentives to go with paperless billing. As Brian, Lori and I move forward with this process, we will keep you posted. Thanks, Ben.

Expenditure committee response on 7/13/09:From: Rivero, Carlos Sent: Monday, July 13, 2009 4:37 PMTo: Supraski, BenCc: Alexander, Bruce; CARE Reserves & Revenues & Expenses CommitteeSubject: CARE Ideas 575 & 588

Hello Ben. The CARE Revenues and Expenditures Committee has determined that this is a viable idea and you have been charged with the task of implementing it through whatever means necessary. Please reply to all with your plan of action for implementation. Copy of the ideas has been attached. Thank you.

Expenditure committee response on 6/25/09: duplicate - see 300 & 575 Exp. Committee and 415A Workplace efficiency committee.

Electronic Billing Program:

In an effort to promote our Going Green Policy No. 35 and to minimize billing printing and postage expenditure, it will be a good idea to encourage pay online customers and other customers to receive their bills on line. A lot of companies are encouraging their customers to get their bill electronically, FPL, phone companies, credit cards etc. To encourage our customers to participate in an electronic billing program, perhaps an incentive might be offered e.i. shower heads. This will also create a database that can be use for other marketing purpose, if the customer agree to receive them.



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I.D.

EMPLOYEE NAME :


Dharmoo Doogah

Status

697 Expenditure committee response on 9/3/09: Close - This is tax-payer funded and cannot be given.Expenditure committee response on 8/20/09: Close - city is solely responsible for proper disposal of paints/chemicals. Distribution of surplus paint/chemicals to employees would result in a liability to the city by not guaranteeing proper disposal as well as violating the code of ethics. Instead of paying Miami-Dade County to dispose of unused paint, give it to employees. Due to conflict of interest, I feel that Facility Maintenance Division should be excluded.



I.D.

EMPLOYEE NAME :


Donna Chung

Status

777 Workplace Efficiency response on 11/19/09: Done - City Café - 305.354.4444.Workplace Efficiency committee response on 10/15/09: ImplementingWorkplace Efficiency committee response on 9/17/09: When fully operational will post full menu. Temporary menu online at this time9-16-09 The café staff does not have a working number yet nor do they have a full menu as this was just a soft opening. Will be at full speed in another monthThe Café is being advertised in InsideNMB, but maybe the basic menu and a phone number to place pick-up orders should be on there as well.


1043 1-14-2010 Per Cmte: not feasible to only hand out to the residents that pay their bills in person, we would be alienated the rest who mail in their payments or pay onlineand others who would normally receive our newsletters. Our records can be updated when the post office notifies us of a resident or business moving by returning thenewsletter to us.I cannot help noticing how conservative the city of North Miami Beach is on the city budget. . . . Why do we mail the newsletters to the residents (and businesses) and the newsletters are returned to us: "return to sender, insufficient address, addressee unknown, moved, etc."?When we have newsletters to be distributed to the residents in our city, why can't we have the city employees at the customer service counter hand out the newsletter to the residents when they pay their water bill.Can you imagine the $$dollars we could save in postage? This suggestion is only one example of reaching the people in the City of North Miami Beach.


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I.D.

EMPLOYEE NAME :


Dorett Henry

Status

1411 6-8-2010 Cmte informed that Building Division is working on putting together this type of information but it will take approx. 3 months or so to complete. Once information is produced it can be distributed via print, website and broadcast on Channel 77.Unfortunately we have no way on broadcasting only this information to the lobby TV.Bldg will submit data to be added to slide shows on 77.I suggest the lobby TV broadcast have segments providing pertinent information about the Building Permitting Process. Thes broadcasts should be shown on the NMB Public Access Channel with Segments on topics including "Frequently Asked Questions" (FAQ) for the Building Department, the "Permitting Process", "How to hire a Contractor", and "Finalizing Your Permit". This information shold be given in English, Spanish and Creole.

BuildingWorkplace EfficiencyDefer To Future Year


I.D.

EMPLOYEE NAME :


Dwayne Thomas

Status

11 Vending machine & ATM in each department Public ServicesWorkplace EfficiencyClosed

185 Workplace Efficiency committee response on 6/18/09: One (1) ATM has been installed in City Hall lobby. ATMs in each facility would not be cost effective at this time. ATMs at each facility



I.D.

EMPLOYEE NAME :


Dwight Jackson

Status

644 Duplicate - See 315 & 384. I think it would be a great idea to hang banners from business on our fields. We can gennerate capital through and build relationships between businesses and city. The business would benefit from the increase in exposure, and the public will respect a company that is in full support of our city. The city would benefit from the new found capital and/or tangible benefits.

Leisure ServicesPub./Private Partshp.Duplicate

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655 Workplace Efficiency committee response on 7/16/09: Cost prohibitive and not feasible due to budgetary constraints.Washer and Dryer at Allen ParkDiring our current sports seasons we spent a large amount of money on getting the uniforms cleaned for all our different sports leagues. If we were to buy a washer and dryer, we will be saving money. Example of Programs: Flag Football, Basketball, Night Summer Basketball League, Traveling Basketball Team, we have to wash and dry the uniforms every time the kids have games and they play and average of three times a week per activity. The price of dry cleaning is about $42 x 4 age groups x 5 parks x 20 games per program equaling $16,800 per year. If we were to wash at a laundry mat, it would cost around half the price equaling $8,400. The cost of a large washer and dryer would be about $5,000 and can last for at least 3 years. Washer & dryer $5,000 vs. dry cleaning uniforms at $16,800 per year.


716 Revenue committee response on 9/3/09: Close - Committee feels that the projected revenue will not cover the personnel costs.Charge entry fee for events held at Mishcon Park. We have three different sports groups that practice and host games on the field that pay a small fee or no fee at all. The parking lot holds over a hundered and ten cars, and the patrons use the park Monday-Sunday. If we charge each person $1.00, the breakdown would be as follows:$1.00 per person x 110 parking spaces x 6 days a week x 38 weeks of use would equal a total of $25,080 per year.


1020 Energy committee response on 1/21/10: Evaluating the need for this since most NMB facilities are insulated. To insulate those that aren't would require opening walls, ceilings and the installation of drywall where non exiists. All a cost prohibitive undertaking.By insulating the walls and ceilings, we can save 20% to 30% of heating bills and reduce CO2 emissions by 140 to 2100 lbs. per year.


1140 Energy committee response on 2/18/10: vehicles with CFC A/C systems were phased out in the late 80s and early 90s and replaced with R134 technology. In addition, the city has two (2) recovery systems to ensure the proper transition of current technology A/C coolants.In all of the city vehicles, it is important that the cars with an air conditioner coolant is recovered and recycled. In the U.S. leakage from auto air conditioners is the largest single source of emissions of CFCs which damage the ozone layer as well as add to global warming.


1220 Conservation committee response on 4/15/10: Being Done - purchases are based on cost and city has no control over vendor packaging.We can reduce the amount of waste we produce by buying minimally packaged goods. For every lb of waste we eliminate or recycle, we save energy and reduce emissions.


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1226 Conservation committee response on 4/15/10: Not Feasible - descretion of homeowners.By cutting down our garbage by half of one large trash bag per week can save at least 100 ilbs of CO2 per year.


1307 Conservation committee response on 5/20/10: Being DoneIn the winter, set the thermostat at 68 degrees in daytime and 55 degrees at night. In the summer keep it at 78 degrees. Lowering the thermostat just 2 degrees during the winter saves 6% of heating related CO2 emissions.


1310 Conservation committee response on 5/20/10: Being DoneClean or replace air filters at least once a month. Energy is lost when air conditioners and hot air furnaces have to work harder to blow through dirty filters. This can save 5% of energy used.


1462 Dup see 1307Often times, thermostats are set to 140 (F) when only 120 (F) is needed. Each 10 degree reduction saves 600 pounds of CO2 per year for an electric water hearer or 400 pounds for a gas heater.


1469 -----Original Message-----From: An, Jeff Sent: Friday, August 13, 2010 8:52 AMTo: Alexander, BruceCc: McGriff, Bernard; Stampp, KanikaSubject: RE: August 19 CARE Progress Meeting

1469: Close. Energy appliance policy will address such issue.

Conservation committee response on 7/15/10: reference Personal Appliance Policy and pending Energy Audit.Every park/building has a refrigerator. One way to save enery is to turn the refrigerator down. Refrigerators account for about 20% of electricity use. The best solution is to set the refrigerator to 37 degree and the freezer to 3 degrees. As well as make sure the energy saver is turned on.


1472 Conservation committee response on 7/15/10: Being DoneWhen replacing old appliances, select the most energy efficient models. The energy star label lets you know that it is saving energy.


1560 Energy Committee response on 8/12/10: Defer to Future Year - Not financially feasible at this time.By planting shade trees and painting the building a light color can save up to 2.4 tones of CO2 emissions per yr. Each tree also absorbs 25lbs of CO2 from the air annually.

Leisure ServicesEnergyDefer To Future Year


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I.D.

EMPLOYEE NAME :


Ebony Solomon

Status

123 Rent city facilities to non-residents for events Leisure ServicesRevenuesRejected


I.D.

EMPLOYEE NAME :


Eddie Xirinachs

Status

1417 Dup see 1269The city should have day care for single mothers that work for the city. At a minimal cost.


1545 8-12-10 Committee informed by the employee that he was seeking online access to form which is already in the works by his department7-27-10 The committee has been advised that the forms themselves are available in the department and the dept. is working to get them online. Committee seeking further input from Mr. Xirinachs for clarification as to his intent.Public access to complaint forms regarding building violations that could be hazardous.



I.D.

EMPLOYEE NAME :


Elisabeth Pierre

Status

90 Outstanding monies collection via corresp. to residents & comm. prop. City ManagerRevenuesImplementing

91 Energy committee response: Being Done. Programmable A/C thermostats - save energy and cut costs

City ManagerEnergyDuplicate


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I.D.

EMPLOYEE NAME :


Ellen Snow

Status

98 Identify potential temp. tasks for light duty emp. once job desc. updated Human ResourcesWorkplace EfficiencyClosed

159 8-20-2009 since cost to implement is prohibitive will readdress in future fiscal year.Workplace Efficiency committee response on 7/16/09: Potentially large investment?7-31-09 Deferring to future fiscal year due to prohibitive costsOn-board event recorders on city vehicles.


160 6-30-10 Cmte informed implementation is being defered to another fiscal yearWorkplace Efficiency response on 4/15/10: No change.2-11-10 Committee was advised that this project is still in progress12-17-09 Per Cmte: HR still working on getting training in placeWorkplace Efficiency committee response on 10/15/09: Ellen working with Pfizer regarding Stress Mgt. Training.Workplace Efficiency committee response on 9/17/09: Still in review. 8-20-2009 H.R. in communications with Liberty Mutual to see if they can provide training

Pub./Private Partnership committee response on 7/16/09: reolcate suggestion to WP Eff. For review.Pub./Private Partnership committee response on 6/8/09: In Workplace Efficiency for Review. Partner w/Liberty Mutual to provide employee training/seminars.


586 7-9-10: Committee informed by HR that they are still working on implementationWorkplace Efficiency committee response on 12/17/09: To be implemented in January 2010.7-31-09 Cmte reviewing alternative systems for employee recognition program for which this point system was geared.Workplace Efficiency committee response on 7/16/09: See 544.I suggest we formulate and implement a point system to track absences due to sickness; for example: absences associated with an approved fmla: 0 points, a doctor excused absence 0f 1-3 days: 1 point, an unexcused absence of 1-3 days: 2 points, and a single absence on a Monday, Friday or day after a holiday: 2 points, etc. The points could be used to track pattens while affording fmla eligible absences protection.


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587 Similar Four Day Work Week Suggestions 9, 106, 261, 412, 423 & 439. Reconsider a four/ten work week, but have a half day Friday for Sr. Management staff; a straight four/ten would make it difficult for Sr. Management staff to work the extra hours necessary to handle their work load (eleven, twelve and thirteen hour work days on a regular basis would be excessive); coming in a full fifth day, whether on Friday or the weekend would defeat the purpose of having a four/ten work week; a half day on Friday, allowing Sr. Management to work without outside interruptions would give them the time they may need and still afford the city with savings on utilities for the weekend and the half day Friday. Another alternative would be to make either a Friday or Saturday a month or every other week available to them.

Human ResourcesWorkplace EfficiencyDuplicate

678 July 2009 C.A.R.E. Suggestion Award Winner.Workplace Efficiency committee response on 9/17/09: Implemented7-31-09 Cmte reviewing cost feasibility to provide some sort of repellant or protection.Provide meter readers with some sort of repellent (non lethal) so they can access yards where owner has left an aggressive or territorial dog. I suggest accessing the yard w/repellant after the owner has first been given notice that dog interfered with ability to read meter and was given notice to rectify situation. This would cut down on WC injuries due to dog bites and estimated meter readings. P.S. they can also be given biscuits to first try and bribe the dog.


679 Duplicate - see 586. Utilize point system to tally points for employee of the month; for instance absences can be evaluated differently than other criteria, which would give employees a more equal footing (for instance: there has been some comment that female nominees are affected more by the absences when determining employee of the month because traditionally it is the Mother who more often takes time from work to bring children to medical appointments or to stay home when child is home sick).


759 Expenditure committee response on 10/7/09:Expenditure Idea #759 – Close, Travel Policy already created. This is not a part.Partner with employees to allow them additional days/time at a conference or seminar location for their personal use and then split the travel costs with them.Similarly, allow them to bring a spouse or significant partner and split the travel costs.2008 expenditures in account 405, travel & auto expenses was $206,000. Year to date for 2009 it is $172,000.


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760 Duplicate - See 479. Promote Urban and Community gardening for the production of food in the city of North Miami Beach. It is my understanding that the codes of NMB would not be prohibitive for this kind of land use.

If the city is unable to go forward with plans to develop the old Publix site on NE 16th Avenue adjacent to Mishcon field, it can perhaps be utilized as a location for setting up food plot planting beds that the community can utilize, particularly residents who live in condos, apartments and small houses without suitable plating area. In addition, the city can encourage residents with suitable property to plant a plot of their own. At the very least, the city can provide information, encouragement and perhaps invite various gardening groups to provide education to residents.

Benefits of community gardens are:1. Economic: by conserving food dollars; residents o reduced or restricted income can save money by growing their own herbs and vegetables; excess produce can be provided to non-gardening neighbors at a lower cost (perhaps a community farmer's market?).2. Health: readily available herbs and vegetables will promote a healthier diet; furthermore, gardening may reduce stress, fear, and anger and reduce blood pressure.3. Reduction of Solid Waste; waste from the gardens can be composted to assist with improving the soil; in addition, the group can collect lawn waste from neighbors for composting.

Examples of community gardens throughout the US:- Overtown, FL- South Beach, FL- North Beach, FL- Little Haiti, FL- Portland, OR- Boston, MA- Wayne County, MI- Providence, RI

Human ResourcesPub./Private Partshp.Duplicate

820 10-7-09 As per IT recommendations this suggestion is not feasible.I suggest that we create a "digital yearbook" on insideNMB. That way we will be able to place a name with a face as we deal w/everday city business that involves other employees who are usually contacted via email or phone. This would particularly be nice to help connect employees in remote locations such as Norwood, the Wastewater Treatment Department and the recreation centers.


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975 Workplace Efficiency response on 4/15/10: Defer to Future YearWorkplace Efficiency committee response on 2/18/10: to be discussed at Dept. Head Mtg.2-11-10 Per Cmte: H.R. looking into how to implement this program12-17-09 Per Cmte: will review futher for financial and legal opinions on implementation.Begin a "Christmas Jar" Program (it could be called something else). The program involves having a jar in all accessible locations (dept., lounge, etc.) where people would periodically empty their pockets or purses of loose change throughout the year. The proceeds would then go to a needy family during the holiday time so they could use the money for food or gifts, or a present under the tree, or whatever. The family (or families) could be chosen by lot and the jar placed at their home anonymously (or not).


976 Pub./Private Partnership committee response on 4/15/10: ImplementedSuggest that the NMB Café includes a selection of entrees consistent with the Weight Watcher's Program (OK if only for lunch). There are 14-15 and Weight Watcher's participants at any time that might be able to take advantage of the selective. In addition, the NMB Café could advertise their selections at the Weight Watcher's offices on Miami Gardens Drive.

Human ResourcesPub./Private Partshp.Implemented

999 12-17-2009 Per Cmte, not feasible at this time due to the current workload demands on employees.I suggest that employees be given an opportunity to spend some time in a department not their own, but one they work closely with. This would give them the opportunity to see how their job affects other departments and the city as a whole. It would also give them a chance to see what roles other departments play in the city operations. It may also foster better cooperation between departments and it may also give some employees an opportunity to see if there are other positions in the city that they may aspire to.


1000 2-11-10 The committee was informed that it is not within our financial means to create the infrastructure and purchase equipment to set up such a kiosk. Set up a computer "kiosk" in the employee lounge at each city location granting employees access to InsideNMB where wellness information can be stored. If possible. Include links to insurance providers and/or vendors who provide services to city employees.


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1001 -----Original Message-----From: Murphy, Paulette Sent: Thursday, June 17, 2010 7:24 PMTo: Alexander, BruceCc: Finney, GlennSubject: RE: REVISED Pub/Private CARE Status Report

Thank Bruce,Suggestion # 1001 - can be closed, I spoke with Chris Heid and he advised that the city does not have enough notable sites to make the idea work.

Pub./Private Partnership committee response on 4/15/10: ReviewSet up a network of historic markers that provide a walking tour of the city. Produce/print maps hi-lighting the trail and the features along the route; obtain sponsorship from local businesses, particularly those along or near the route, who would then be listed on the map.This would promote the history of the city, promote the businesses along the route and foster community wellness by providing a walking tour.Markers along the way (historical markers) can incorporate photos of what the area/features once looked like (as technology allows).From Farms and Fields to the Future would be the "blueprint" for the hi-lighted locations/features.

Human ResourcesPub./Private Partshp.Closed

1062 2-11-10 The committee was advised that this is not that common of an occurrence to warrant a change in policy.Update Policy #51, Employee Identification Badge. Current policy requires the employee to report to Human Resources (HR) for a temporary badge; many employees in P. Works and P. Services operate in crews that are on-site prior to 8:00 am, the time that HR opens; having one employee taken off the crew to report to HR and then have the department transport that employee back to where the crew is working is disruptive to operations. I suggest that each location that begins the work day prior to 8:00 am be provided with two temporary cards that a supervisor may issue to an employee for one day. The employee would have to sign for the badge in the morning and sign that they have returned it at the end of the day. This way, the supervisor will be aware if that employee has acquired the temporary badge for two days in a row which would require the employee to obtain a new ID badge and pay whatever fees are due under the policy. This will also enable the supervisor to determine if the employee has a habit of forgetting or losing the badge and therefore subject to counseling/discipline resulting from failure to adhere to the policy. There would be a savings regarding the time and transportation costs associated with an employee reporting to HR and then to their crew work site.


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1063 2-11-10 Per Cmte: Mayor and Council are looking into this matter and will determine what measures to take in regards to holiday decorations.In view of complaints received when we place holiday decorations in public places and in view of the complaints we receive when we don't, perhaps we can invite the public to share in the decorations by asking them to "sponsor" decorations that reflect whatever religion or spiritual belief they feel should be represented in addition to Christmas, Chanukah and Kwanza. They could "sponsor" the decoration by donating or lending decorations, providing hand made decorations, or even just informing us of the type of decorations that would be appropriate. This way the holiday decorations could be shared by the whole community.


1146 Pub./Private Partnership committee response on 4/15/10: Duplicate - alternative recylcing programs are being researched for possible implementation.Partner with RecycleBank to promote recycling and to promote and strengthen relationships between residents and city busnesses.Program is currently in place in Hollywood and other Broward cities.Recycled material is tracked by volume and residents are given points towards savings certificates at local businesses.I do not know what the financial impact to the city would be, but in Broward, City of Hollywood saves on tipping fees (they used to use wheelabrater). RecycleBank receives 50% of savings for administrative costs and by utilizing contracted recycle locations they receive $58/ton of recyclable material.Please see attachment.

Human ResourcesPub./Private Partshp.Duplicate

1147 2-23-2010 Committee was informed that this is already being done.Utilize radios from PD vehicles that have been taken off-line to replace Sanitation (including recycling and alleys) radios that are currently in operable. This will save on purchasing new radios (that cannot be repaired) prior to the switch to a digital radio system.


1159 Workplace Efficiency response on 4/15/10: Being Implemented3-11-10 The committee was informed that a policy is being created to cover this matter.I suggest that HR and/or Safety Consultants in conjunction with public works write a policy regarding when, where, how and if it is acceptable to back up large vehicles.In the past five years, there have been 40 incidents where an employee backed a city vehicle into something. The cost to the city was $52,453 plus legal fees.


1160 3-11-10 Committee was informed that sanitation already has cameras for this.Provide sanitation employees w/cameras so they can document and report code violations as they occur (such as non-approved waste in trash piles and garbage). The cameras can be inexpensive digitals or disposable cameras.


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#1161�Close. Smoking policy in place

From: Rivero, Carlos Sent: Wednesday, June 16, 2010 3:56 PMTo: Hobson, Beverly; Snow, EllenCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE suggestions non-response


Ellen Snow response on 4/7/10:From: Snow, Ellen Sent: Wednesday, April 07, 2010 11:59 AMTo: Rivero, CarlosSubject: RE: Your CARE suggestion

I know of such a program. Attached are promotional materials from the program I was looking at.

They currently have a center at FIU here in North Miami. I would like them to set up a group here at one of our facilities. I have met with them and showed them some of the meeting areas available and they were very interested. I was going to move forward with it. Best of all, there is no cost to the City.

AvMed has educational materials regarding smoking cessation, but it isn’t an interactive program (group) and it does not include patches, which the attached program does.

Non-smoking hiring only policy. Wouldn’t that be interesting? I’ve heard different things about it, but not recently. Let me look into it and discuss it with the HR Director to see what pitfalls we may encounter.

From: Rivero, Carlos Sent: Wednesday, April 07, 2010 9:44 AMTo: Snow, Ellen


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Subject: Your CARE suggestion

Good morning Ellen. The Revenues and Expenditures Committee thinks that your idea (#1161) has a lot of merit. However we feel we need additional information; for example:Do you know of such a center?Does our insurance company already have something like this?Should the City implement a non smoker hiring only policy?

Expenditures response on 4/7/10: Rev.1161 Forwarded to Ellen Snow for additional information on 4/7/10Partner with Miami-Dade area Health Education Center to provide a non-cost smoking cessation program to city employees.In the past 12 months, smoking related diseases have incurred approximately $286,193 + in paid claims. This does not include smoking related claims under $50,000. Higher claims result in higher renewal premiums.

1202 8-12-10 Per committee still not response from Finance as to implementation.7-9-10; Committee was informed that Finance is workin with IT toward possible implementation.4-8-2010: Cmte reviewing with Finance and IT to see if possible to implement.Include a code in the personnel/payroll system that indicated when an employee address is protected/exempted under F.S. 119; this code would prevent the address from being printed on reports that normally include an address.


1284 7-9-10 Committee informed that they flyer was made and sent to risk managementthere is now a section under INSIDENMB called USER HELP If you click on Workplace Safety you can find a printable flyer and information.5-13-2010 Cmte recommending that we implement this by providing flyers to each department/division to post on their bulletin boards.Prepare several signs to be prominently placed in each division displaying the telephone numbers for: Fire/RescueNMB PoliceSafety OfficerSafety HotlineWorker's Comp Third Party AdminstratorWorkers Comp clinicsArea hospitals

The signs should be semi-permanent to allow replacement when one of the numbers change.


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1285 8-12-10 Still awaiting response from HR7-9-10 Committee informed by HR that they will look into using certified staff from the pool to provide training.Have personnel trained in first aid and cpr in every division. Having someone on hand trained to administer first aid will cut down on workers comp claims and lost time for minor injuries requiring first aid only.

Training can be provided to staff by certified Red Cross trainers currenlty employed by the City in Leisure Services.


1384 6-2-2010 The hours and days of operation are already on that site and can be found by clicking the work HOURS.Post Library days and hours of operation on the library website; www.nmblib.com


1385 Pub./Private Partnership committee response on 6/17/10: Being Done - Sent to Library for Review.Since the NMB Library is a member of the Reciprocal Borrowing Program (very cool program), I suggest we mention the program on the NMB Library website (www.nmblib.com) and include links to the catalogue search engines for Hialeah, Miami Dade County and North Miami

Human ResourcesPub./Private Partshp.Being Done

1452 7-9-10 The committee does not see a reason to formulate a team as the manual already exists and is kept current by each department. Harvette Smith in the PD then gathers all the department's updates and places them in the manual which is part of the EOC during an incident. Each department also has a full copy.6-10-10 Please note the City's PD already coordinates the "Unusual Occurances Manual" which is the disaster recovery plan for the city and each department provides the information for its own section.I suggest that the City formulate a team to address disaster planning. This team would consist of members from each department that would have hands-on during preparation for and recovery from a disaster (weather event or otherwise, including finance, purchasing, public works, risk management, police department and representatives fro the E.O.C.s. The workforce would be responsible for collating each departments disaster planning manual into a cohesive City manual and would be liaison to the rest of the City's workforce. This would facilitate recovery efforts because all departments would be aware of and have access to common resources and a coordinated City Manual.


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#1453�Close. Electric retrofit not feasible.

I suggest that we install automatic hand dryers in the restrooms to cut down on the purchase and waste of paper towels.


1536 7-26-10: The committee was advised by HR that right now with all departments doing more with less staff this is not feasible. To set a mandate for employees to attend courses that are not legal requirements would not be in the best interest of the City. To continue to provide additional enrichment courses would certainly be pro-active.We should have an incentive program to promote the City's training and development program and to encourage participation; it does not have to be something that would cost the City any additional funding. It could be as simple as providing time off for successfully completing a certain number of courses (a day or half-day for four classes for instance); it may be necessary to have early classes at remote locations to accommodate the task oriented employees and make training accessibility fair;departments should be required to assist employees in scheduling classes, even if it means setting quotas.


1537 I suggest that we include first aid training on the training agenda. There are trained and certified staff in Leisure Services that might conduct periodic training classes if they are willing; atleast one person from each location should be trained in first; this would cut down incidental claims for injuries that are minor first aid; in addition , including a first aid component in the City's Safety Policy could help save up to 2% on the City's excess workers compensation premiums.

Human ResourcesExpenditures


I.D.

EMPLOYEE NAME :


Emanuel K. Solomon

Status

175 Merge Beautification and Task Force Divisions Public ServicesWorkplace EfficiencyImplemented

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381 Airia Austin, Operations Manager response on 8/31/09: This is already being done, although I cannot give you the amount of contributions given per division/department.Expenditure committee response on 6/24/09: rejected - Public Services and Police have individual fleet maintenance specialty requirements. Implement departmental vehicle maintenance budget sharing.


382 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report382�Close, was sent to Pub/Priv

Revenues response on 6/17/10: Send to Esmond Scott for review.Airia Austin, Operations Manager response on 8/31/09: I agree with this recommendation, a pilot study should be implemented.Revenue committee response on 6/4/09. Rather than charging $150 for a Special Pickup, regardless of number of loads, charge $150 for each truck load should it require more than one load or trip to the dump.


383 Workplace Efficiency committee response on 7/16/09: See 9 & 423Sanitation division 4 day/10 hr. work schedule, Monday-Thursday and/or Tuesday-Friday, with split shifts.



I.D.

EMPLOYEE NAME :


Esmond K. Scott

Status

96 Employee equipment/vehicle operators cell phone usage policy Public ServicesWorkplace EfficiencyImplemented


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I.D.

EMPLOYEE NAME :


Esmond Scott

Status

260 Workplace Efficiency committee response on 12/17/09: Being Done - Manager Approved.Workplace Efficiency committee response on 10/15/09: will have a response at November meeting.Workplace Efficiency committee response on 9/17/09: update at Sept. mtg.8-20-2009 Still under committee review for potential implementationWorkplace Efficiency committee response on 7/16/09: Review

Managers volunteer labor maintenance pool.



I.D.

EMPLOYEE NAME :


Esther Martinez

Status

462 Thanks for making the breakroom such a beautiful & comfortable place. This is such a high traffic place therefore it is a strategic place to use it as a communication tool. My suggestion is to place a cork board so nitices can be posted.


524 Energy committee response on 7/16/09: City Clerk's office operational issue.Global warming is no longer a possible danger; it's obvious that we are experiencing the consequences of this deterioration. If we don't try to remedy it now, the results could be devastating. A small and perhaps low-cost way to help with this issue and to reduce cost to the city is to install timers on the lights that area in the storage areas in the 2nd floor. Unintentionally, the cage lights are left on overnight causing an unnecessary expense.

Human ResourcesEnergyClosed

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661 7-31-09 Cmte reviewed and determined not possible to grant comp time to employees and there has been a committee in place to boost participation.Quick Facts about blood donations:- Every two seconds someone in the U.S. needs blood- Mor than 38,000 blood donations area needed every day- One out of every 10 people admitted in a hospital needs blood

There are just a few reasons why donating blood is important. We at the City of North Miami Beach have decided to contribute to the community by hosting blood-drives. I believe that it will be great if we also thanked our employees. They not only donate their blood but also contribute to the success of the drives. Therefore, awarding them with some comp. Time for every donation it will serve as an incentive for employees to donate, and most likely increase the amount of donors.As previously stated, blood donations are extremely important. The City of North Miami Beach has taken this matter very seriously by partnering with Community Blood Centers to hols blood-drives. My suggestion is that we request a specific crew to come out and work the blood-drives. This will develop a close working relationship among the city and the Blood Center. We can partner with a specific person to develop action plans to make sure that these drives area a success. Such plans can include; proper planning and effective drive advertising.


731 I just noticed that the water faucets in the 2nd floor bathrooms are leaking. Could we please conserve this precious liquid and fix them?

August 17, 2009 - Suggestions forwarded to Facilities Management, Mike Delgado to schedule repair.

Human ResourcesConservationClosed

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764 9-3-09 Cmte determined that there are no funds to print actual cards. In the meantime a printable list of numbers has been placed on InsideNMB for convenience located under Employee Benefits Section.8-31-09 Cmte reviewing for low or no cost printing. On a daily basis our employees are in need of phone numbers to various places such as the Health Insurance Company, Worker's Comp. Etc. I suggest that we create a "Frequently Asked Nubmers" card that lists such numbers. Those numbers should include:* Health & Dental Insurance* Water Plant* Operations Center* Police Department* AFLAC & Colonial* Employee Assistance Program (EAP)* Benefit Services* Sapoznick* Summit Claims Management* Medco (Rx by mail)

The front of the card can have the City logo, with the slogan "The City That Cares"; the back of the card can list all the phone numbers.


815 10-9-09 Per Cmte: not feasible to place trash cans inside elevatorsTwice this month I've found trash on the elevator floors. Could we place trash cans in the elevators to prevent littering?


851 Workplace Efficiency response on 12/17/09: Card # 851; As of 12-17-09 cmte meeting Beverly asked me to mark this as implementing, I stated it would take me some time to create that page on InsideNMBWorkplace Efficiency response on 11/19/09: Defer to Future YearCreate calendar of events for 2010 to be posted on InsideNMB.Since breast cancer awarness day is observed every 4th Monday on the month of October, I suggest that employees show their support by wearing pink on October 26th.


896 Workplace Efficiency committee response on 12/17/09: Not feasible due to budgetary constraints.Open enrollment 2010 should be by having all the employees access their benefits online. It will save time and it would afford everyone the opportunity to make changes to their current benefits. If we started to plan how it could be implemented next year.


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1194 Grants committee response on 3/29/10:From: Scott, Esmond Sent: Monday, March 29, 2010 10:54 AMTo: Martinez, EstherCc: Alexander, Bruce; Stampp, KanikaSubject: FW: Care suggestions

Esther:

Great suggestion and good eyes!! We have already applied for two grants with that scope in mind.

Thanks.

Grant applied for to restore Fountain

I suggest that we fix the road on the sw corner of the Fulford Fountain (I believe it's located on 171 street) The road is not even!

Human ResourcesGrantsClosed

1195 Workplace Efficiency response on 4/15/10: Not feasible - City has made concessions - Close.In an effort to collect funds for our Haitian brothers and sisters I suggest that the city allow employees to donate annual/sick leave, cash out those hours & send the collected money to Haiti.


1240 Workplace Efficiency response on 4/15/10: ImplementedI highly recommend that cars are not allowed to park anywhere other than parking spaces in the garage at the Police Dept. This could prevent minor car incidents.


1329 Duplicte/similar to card #462 ( PD provided Bulletin Board to HR)Please place a message board in the employee break-room.


1332 5-11-2010: Per Cmte, not feasible however there are team building tips already on InsideNMB for supervisors to familiarize themselves with.Departments should have team building sessions to improve morale.


1383 On several occassions city employees are involved in car crashes that involve damages to city property. My suggestion is that if the employee is charged with accident and we have to send them for a drug test; the employee at fault should pay for th e cost of the drug test. If there are 5 accidents (average) per month and the cost off drug test are $ 35.00; the city could save $200.00 per month.


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#1440�Close. Employees could punch on wrong side of card.

The time cards should be utilized for two weeks. Use the front part for one week & the back part for the second week.


1441 Duplicate of card # 1332 (April) from same employee Every department should have team building activities to promote employee morale.


1442 8-12-10 No response yet from HR7-9-10 The committee is reviewing this matter to determine how to accomplish this.The City should celebrate the loyal employees who have worked here for 10 yrs or move by providing a luncheon.


1443 Duplicate to cards # 1329 & 462 from same departmentCould you please place a corkboard in the employee breakroom. This would allow for different departments to post notices to the employees.


1557 7-26-10 Committee informed that HR will discuss with staff but should be possible to implement.I recommend that H.R. no longer accepts cash to pay for drug screening (pre-employment). We should only take checks or money orders.


1558 7-26-10 Committee informed that HR will discuss with staff but should be possible to implement.If an applicant pays for a pre-employment drug test with cash the human resources dept should stanmp the receipt once a negative results are verified and fund are returned to the applicant. The stamp should read drug test refund received, initial, date. The will ensure that accurate records are kept once funds are returned to newly hired employees.


1559 7-23-10 Per Cmte this is already being done for more than a year now

I suggest the city host a Microsoft Access training class.


1562 Once a direct payment has been processed the Finance Dept keeps a copy of the check that is mailed to the vendor. Such copies should be made in plain white paper instead of color. This will save hundreds of dollars.


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1656 My suggstions is as follows: Leisure services should have their own account (budget) to pay for the expense of summer hiring such as pre-employment drug screening & physical exams for life guards.


1657 To promote safe driving the intersections NE 171 street and 21/22 avenues should have 4 way stop signs.

Human ResourcesCapital Improvements

1659 What used to be the city café shoud be a small gym for city employees. City should charge a minimal fee for usage, this would replace the money used purchase the equipment. This could be a way to promote wellness programs.



I.D.

EMPLOYEE NAME :


Eugene Jeeta

Status

55 Minimize $ and time required to repair comm. containers w/proper equip. Public ServicesWorkplace EfficiencyImplemented


I.D.

EMPLOYEE NAME :


Everton Garvis

Status

40 Invest city's idle cash in low risk/short term t-bills & hire investment emp. Public ServicesRevenuesBeing Done


I.D.

EMPLOYEE NAME :


Fay Russell

Status

143 Reopen playschool program - 8:00 a.m. to 6:00 p.m. Leisure ServicesRevenuesRejected


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I.D.

EMPLOYEE NAME :


Finance Dept.

Status

371 6-10-10 Cmte informed that one phase implemented (checks on cheaper paper stock)However the programming changes to make three employees per page cannot be completed at this time. There is a major software migration taking place in Info Tech and there are not enough programming resources to effect that change within the next 6 months.Workplace Efficiency response on 4/15/10: Checks are currently printed on white paper and will eventually be printed three (3) checks per 8 1/2"x11" page. Payroll codes will then be available on InsideNMB.2-11-10 The committee was informed that the switch to cheaper non blue perforated paper should be coming in March however the change to three employees per page requires programming changes that are being worked on with IT & Finance12-17-09 Per Cmte, IT working on changes for March 2010Workplace Efficiency response on 11/19/09: Lori working on eliminating codes, allowing three (3) checks to be printed on one 8 1/2 x 11 sheet.8-20-2009 per Cmte, conversion programming still in process.Eliminate printing of codes on pay check stubsWorkplace Efficiency committee response: expected to begin 10-1-2009



I.D.

EMPLOYEE NAME :


Florence S. Brown

Status

7.1 Use of credit cards Leisure ServicesRevenuesImplemented

7.2 Revenue committee response on 2/18/10: recommendedRevenue committee response on 10/7/09: referred.Revenues #7.2 Sent to Ellen S. and Susan G.Revenue committee response on 9/17/09: report next meeting.Revenue committee response on 6/24/09: Referred to Ellen Snow and Susan Gooding-Liburd.Use of collection agency

Leisure ServicesRevenuesRecommended

7.3 Revenue committee response on 6/4/09: Being done. Meeting room rental fee Leisure ServicesRevenuesBeing Done


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I.D.

EMPLOYEE NAME :


Fortuna Smukler

Status

1645 The high school students need to perform community service hours in order to graduate. You could have these students work the theatre as ushers. This way not only are they voluteering in a good way, but they get opportunities to visit and see shows in a theatre and grow to like it.

ResidentVolunteer Program


I.D.

EMPLOYEE NAME :


Frank Diez

Status

372 Cmte determined the suggestion to not be feasible at this timePlacement of 95 gal residential containers in front of homes/not alley


373 8-17-09 Per Cmte, suggestion not feasibleWorkplace Efficiency committee response on 7/16/09: referred to George Gabriel, Public Services, Solid Waste Operations Manager.Placement of 95 gal residential containers w/proper commercial bins.


374 Expenditure committee response on 6/24/09: implemented - city wide vehicle inventory realized a substantial fleet reduction and a savings in future vehicle purchases by reassigning existing vehicles. Expenditure committee response on 6/4/09. Review truck use purchasing procedures


737 Pub./Private Partnership committee response on 11/19/09: Closed - Mgr. Rejected.Pub./Private Partnership committee response on 10/15/09: still pending. However, conflict with café operation and possible budgetary issue.Pub./Private Partnership committee response on 9/17/09: city will need to eliminate purchase of employee courtesy coffee supplies before this suggestion can be successfully implemented / report next meeting.Public/Private Partnership committee response on 9/14/09 - ResearchingSee other coffee supply related suggestions 26-2., 37, 38, 219, 273 & 276.I would like to suggest the placement of vending coffee machines throughout the city just as we did with the soda machines. This idea should cut down on waste and supply better service for our employees. We would no longer have to purchase sugar, creamer, and filters for each department. The machines will supply all of the employee needs. The soda vending machines have been successful. I feel this idea can work as well.


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1186 5-20-10 Per Cmte: 90% of BOLOs are for viewing by LEO only and cannot distribute. Also there are the logistics of distributing flyers and recalling (sometimes within a day) when no longer searching for individual. PD will work with Sanitation to inform them of weekly hot spot areas to focus for suspicious activities.Workplace Efficiency response on 4/15/10: Referred suggestion to Police department for opinion on implementation.I would like to suggest that we have access to any wanted posters or crime information notices that impact the city. Since we are driving around all day in alleyways and roadways, we may be able to spot a problem or wanted subject, vehicle, etc. We can call it in for the police department to further investigate. I feel that having this information which is given out to the general public may serve as an added crime prevention tool for the city.


1187 Revenue response on 4/7/10: Rev.1187 Expense to secure the lot makes this unfeasible, closeI would like to suggest that we convert the available parking area at Mishcon base field near the library to a commercial vehicle parking area. This may curtail illegal parking within the city and a fee may be charged to keep up the property.


1191 Conservation committee response on 4/15/10: Esmond Scott informed CARE progress meeting attendees that city wide recycling alternative measures are under consideration.I would like to suggest the placement of roll type containers throughout the city to serve as recycling collections centers. We currently have 90 gallon containers for recycling which is insufficient for the amount of materials. We currently only have one center behind the city pool which is working well. If we distribute these containers at other city owned properties and areas we can effectively and more efficiently service our customers with larger one time pickups instead of small individual picks everywhere. I feel this idea can work well and save the city and taxpayer monies.


1192 Workplace Efficiency response on 4/15/10: ImplementedI would like to suggest the placement of the registrations of the city vehicles, trucks and pickups in an envelope with a safety pin or Velcro attached to the rear seats to avoid confusion to the safety personnel or employees while involved in a traffic crash or other incidents. Florida law requires proof of registration upon demand of a law enforcement officer. I have suggested this to the motor pool, the safety officer and my immediate supervisor. This simple task should avoid future incidents and scrambles to find the proper registration when demanded.



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I.D.

EMPLOYEE NAME :


Frenecline Williams

Status

129 Required inoculations for all staff and kids Leisure ServicesWorkplace EfficiencyClosed


I.D.

EMPLOYEE NAME :


Gabriela Wilson

Status

284 Pub./Private Partnership committee response on 6/8/09: Funding not available. Implement recognition program for water customers that pay in advance.

FinanceRev./Pub./Priv.Rejected

335 Workplace Efficiency committee response on 12/17/09: Done.7-31-09 Per Cmte, programs under review by CMO for potential implementation.Implement emp. evaluation of supervisor & employee self evaluation




#352�Close. Not feasible at this time



Expenditure committee response on 9/17/09: Still in review / report next meeting.Expenditure committee response on 6/24/09: referred to Ellen Snow for review. Expenditure committee response on 6/4/09: Review.Implement emp. health ins. waiver and share the savings 50/50 w/emp.


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Revenue committee response on 6/24/09: referred to Brian O'Connor. Establish central deposit location for all city used ink jet cartridges and sell to company that buys used cartridges.


445 Pub./Private Partnership committee response on 11/19/09: ImplementedPub./Private Partnership committee response on 10/15/09: ImplementingPub./Private Partnership committee response on 9/17/09: Referred to I.T. for review / report next meeting.Pub./Private Partnership committee response on 6/8/09. Add city website section where residents can subscribe to free e-mail event and issue updates within the city. This feature is available in other municipalities.

FinancePub./Private Partshp.Implemented

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447 6-10-10 Cmte informed that this will be addressed at a later date when renegotiating terms with Bank of America.Workplace Efficiency response on 4/15/10: In Progress.Workplace Efficiency committee response on 3/18/10: depends on re-implementation w/Bank of America.12-17-09 Per Cmte: Bank of America stopped offering this service but is looking to add it again in the near future. Will have to evaluate it at that point.Workplace Efficiency response on 11/19/09: Susan Liburd is checking.Workplace Efficiency committee response on 10/15/09: Finance issues, still under review.10-09-09 Per Cmte: Awaiting costs from Finance to see if feasible to move to this type of system.Workplace Efficiency committee response on 9/17/09: Still in review.8-20-09 Per Cmte, reviewing with Finance department to see if this suggestion is feasible financially. Currently not an option with our bank/credit card system.Electronic check processing. Benefits: Earlier fraud detection, fewer bad checks, reduced processing costs, reduced processing errors, greater consumer security and privacy.


448 Expenditure committee response on 6/24/09: rejected by Leisure Services. Customer base requires information sheets be available on demand. 1. Eliminate printing of glossy reports & post on web. 2. Create annual newsletter w/city activities and events in a traditional printed version rather than printing tons of flyers to be distriburted for individual city hosted events.


793 June 2009 C.A.R.E. Suggestion Award Winner.Ms. Maria Gabriela Wilson, Programmer Analyst, for her suggestion and creation of the C.A.R.E. Program Access Database, which is essential to accurate program management as well as providing employees the tool to monitor their C.A.R.E. suggestions. Now available on InsideNMB! Lookup Current Status of SuggestionsIf you would like to know the status of any suggestion, click on the icon to the left and start navigating through this PDF report.

If you wish to perform a search for the suggestions you submitted, follow the next steps and you will be directed to the page where they are listed.


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902 7-9-2010 Committee informed that City Clerks office still working on this and other projects. Workplace Efficiency response on 4/15/10: To be implemented by Susan Owens however they are currently working on other projects.2-11-10 Committee advised that City Clerk's office will be responsible for this.12-17-09 Per Cmte: IT has advised that a shell page could be set up but that City Clerk's Office would have to create form and maintain page. Will review further.Create a "Public Request Form" on the City's website the same way the Building Department gets the Inspections Requests.By Automating this process electronically, the required information is gather initially and could be routed to the proper department(s). Not only will reduce the inbound calls to the City Clerk department, but will also help to create a standard procedure for public records requests in terms of fees for such records.City's like Pembroke Pines charge other than copies/paper an hourly rate of the employees doing the research, which could be implemented in our city as well, creating a source of revenue.I could also think as benefit, the fact that because the form was typed by the person itself there will be less misunderstandings of what exactly was being requested.

FinanceWorkplace EfficiencyImplementing

903 Revenues Idea #903 - Forwarded to IT for review on 11/24/09.The website goodsearch.com gives money to charities for every valid search done using the site. My suggestion is to promote the use of this site as a favorite search-engine in all the City's computers, specially the ones available to the public and pre-default the City's Non-profit organization as the charity of choice.By just doing a simple search using this website the City's Non-Profit will be getting cash... All we have to do is register the Non-Profit and start using the site.

FinanceRevenuesReferred

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1615 Energy Committee response on 8/12/10: Not feasible due to non-existing infrastructure and current economics. However, conversion could be considered on a residential/commercial as-needed basis with the installation of individual compressed propane tank systems.Florida is the biggest natural gas market in the Southeast for the major pipeline companies and accounts for over 30% of the total demand in the Southeast. Three segments of the natural gas industry are involved in delivering natural gas from the wellhead to the consumer:-Production companies explore, drill and extract natural gas from the ground.-Transmission companies operate the pipelines that link the gas fields to major consuming areas.-Distribution companies are the local utilities that deliver natural gas to the customer.My suggestion is to be initiate a feasibility study to bring natural gas farther into the city to provide a natural gas distribution system to North Miami Beach residents and customers. A simple approach could start with a survey to assess how many NMB residents are interested in obtaining natural gas. If NMB residents were to convert to natural gas, it would actually help make the City of North Miami Beach more environmentally friendly. Several companies will be competing to sell the gas and the city will be able to obtain the lowest price and choose the company they purchase the gas from which will also help the cost. The city could sell the gas for a profit to recover the cost and perhaps obtain grants as a green alternative.The availability of a reliable supply of natural has is a benefit to both businesses and residents especially.

FinanceEnergyClosed


I.D.

EMPLOYEE NAME :


George Gabriel

Status

329 Expenditure committee response on 6/24/09: rejected - not feasible - new hires required. In-house repair & comm. container fabricating/merge welding shop w/S.W.


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717 Expenditure committee response on 9/3/09: Close per PD response as being cost prohibitive.From: Carney, Tom [mailto:[email protected]] Sent: Thursday, September 03, 2009 11:57 AMTo: Rivero, CarlosSubject: RE: CARE Idea referral

Unfortunately this is a very difficult problem to address. The law only allows an arrest by the police if the actual violation is witnessed by the police. Therefore a video of the violation does not permit the police to make an arrest.

I specifically remember this case and we did follow up on it and reported it to North Miami code enforcement to visit the house in question and talk to the occupants to try an persuade them from continuing their illegal dumping.

Instituting a task force for this type of situation which is a misdemeanor, if cost prohibitive and time consuming. Cameras placed at certain locations may assist in identifying the culprits by getting a tag number, but this is also very expensive. Also, if we deter the violation by placing cameras, then the culprits stop dumping in that location and go dump somewhere else. Then we have to move cameras all around the city that have been permanently mounted and that is also very expensive.

It is rare that we have an exact tag number and description of dumpers. Most dumping is done at night when the culprits are less likely to be seen.

The best way to handle this is if we have any information that may lead to the identity of any suspects, please forward that to the police and we will review the evidence and take whatever action the evidence allows us to at the time. If a resident is not satisfied with a response by the police, then we can review our response and take action to improve, if the action was in error.

We also need to educate the community on calling the police when any dumping is occurring to see if we can catch the vehicle leaving the scene and not wait until after the vehicle leaves.

If there is a particular area that is used for dumping and we know approx. when it is occurring, please let us know.

Illegal dumping continues to be on the rise. The number of illegal dumps for this fiscal year = 157, that's approximately a 62% increase over last year. It has been standard practice to help get the citizens involved in being aware and report all incidents to include obtaining vehicle description, tag number and a description of the perpetrator. After an illegal dumping incident occurred, this information was reported to the police, whom directed them to code enforcement. The police stated they could not do anything since they did not witness the actual dumping, even though the vehicle and the owner thereof resides in North Miami. The resident's only option, according to the police, would be to file a civil suit against the


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perpetrator. This being the case, and in an attempt to reduce cost and illegal activity, I recommend instituting a police task force centered around this type of activity.


I.D.

EMPLOYEE NAME :


Gil Rosenkoff

Status

1706 Duplicate - See 554, 659, 722, 1467Allow for local businesses and residents to have their link on the City of North Miami Beach web page. This may help in advertising local businesses.


1707 Duplicate - see 442,480,Replace existing fixtures with L.E.D. products provide the biggest "bang for your buck" in terms of energy savings and cost reduction. Www.energysmartindustry.com

BuildingEnergyDuplicate


I.D.

EMPLOYEE NAME :


Gilberr Rosenkoff

Status

1735 Have all the inspectors computers mapped to the stand alone computer that houses the scanned records from the microfilm.



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I.D.

EMPLOYEE NAME :


Gilbert Rosenkoff

Status

919 City Clerk's response on 4/22/10From: Owens, Susan Sent: Thursday, April 22, 2010 7:39 PMTo: Rivero, CarlosSubject: RE: CARE Idea 919

We cannot legally do this. We are working with Kelvin on sweeping the City to collect on delinquent BTRs and to identify which businesses are no longer here.

City Clerk's response on 4/12/10:From: Owens, Susan Sent: Monday, April 12, 2010 9:54 AMTo: Rivero, CarlosSubject: RE: CARE Idea 919

This would have to be approved via ordinance by the Council. We are already proposing several fee and tax increases; so, I don’t know that this would be the time to tack on another annual fee. Just as an FYI, we are already proposing that the initial inspection fee be raised to $50. If approved by Council, we will be getting an extra $25 per new application/business in just his fee alone. I am meeting with each one of them individually this week; and, based upon the feel I get from each of them, I will inquire about same. My gut feeling however is that they will not want to do it.

Thank you,Susan A. Owens, CMCCity Clerk City of North Miami Beach(305) 787-6001Revenues committee referred to City Clerk for review on 2/10/10.Charge a yearly minimum re-inspection/annual fee to insure Occumpational licenses are up to date for every business in the city. We have approximately 1700 businesses in the city at this time and if we charge $25 per business the estimated revenues would be around $42,500.


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920 Workplace Efficiency response on 4/15/10: Test Run.Workplace Efficiency committee response on 12/17/09: Implementing for Management staff by March 2010 once equipment is purchased.Allow for access into our server from home. A lot of work can be performed at home if access is granted. This enables personnel to catch on work after hours from their homes at any time and have it ready for the next day hence creating more efficiency for the next day. This may only apply to management but maybe available to other employees and would not be considered as overtime nor any kind of payment. If someone had to stay home for what ever reason, but had access from home, they may be able to do some work.

BuildingWorkplace EfficiencyImplemented

921 Revenues response on 2/9/10: Close. This is already done by Dade County Property Appraiser.Analyze and update the tax records with what's existing (based on researching our building permit data base) to insure the appropriate tax revenues are being collected.


922 Revenues committee response on 2/10/10: #922 – needs further research and clarification. Referred to Phil Azan and Gilbert Rosenkoff.Acquire updated Miami-Dade county tax roll records and upload into the city servers and or PTWin biannually in order to keep accurate information as to who owns what and what the current assessed property values are. When the economy turns around, revenue from property taxes will increase. I am not sure which tax records we have uploaded in our system. It should be looked into to insure that we are not losing revenue.

BuildingRevenuesReferred

923 Revenues committee response on 2/10/10: #923 – Positively reviewed, please proceed to implementation through the proper channels. Referred to Phil Azan and Gilbert Rosenkoff for implementation.Charge a yearly minimum re-inspection/annual fee for every sign in NMB. We have approximately 900 signs (use a factor of 1.25 since some businesses have multiple signs which = 1125 signs) and if we charge $25/sign estimated revenues would be around $27,000.

BuildingRevenuesRecommended

924 12-17-09 Per Cmte: Discussed with Building Official and this suggestion is not feasible.The Building Department is aware of illegal construction in several buildings. We have been issuing violations. However, we suggest that in a given period of 3 months, if the owners of properties apply for the As-Built permits, we can issue the permits, perform the inspectins and issue the Certificate of Occupancy without issuing violations. In this process, the owners will not be penalized and the city would save resources spend in the violation proceedings. This can be announced in the city newsletter or in the locat section of the newspaper.


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1027 12-17-2009 Cmte received feedback from City Clerk's office as well as building official, those offices are already notifying business owners. It appears that Business owners think that once they have paid the application fee for their occupational license, they can occupy the premises. This is not the case. The space must be inspected for the life safety issues or any illegal construction that may have been performed. If work is required, this causes problems with the business owner and the city. If they had known of the deficiencies, they could work out these issues with the landlord prior to occupying.The recommendation is:Have the City Clerk's office change the wording on their stamp for Occupational License Application from paid to something else such as: Application Fee Paid. This payment does not permit any occupation of your space until all inspections are done and approved by the City of North Miami Beach.Only receipt of the Actual License will permit you to occupy the permises legally.


1121 workplace Efficiency response on 2/10/10: 1121 is a duplicate to a card # 920 and similar to concept of card # 607 from awhile ago. For security reasons we cannot allow regular employees to access the computer systems from home or offsite.Remote access to our server/software allowing us to work from anywhere and at anytime making the department and personnel more productive.




#1125�Implemented

Consider sharing equipment to minimize costs of buying redundant equipment and minimize service contracts.

BuildingExpendituresImplemented

1208 8-12-10 Committee informed IT still working on solution.7-9-10 Committee was informed that IT is looking into a solution for them.All the digitized plans from the past are on a stand alone computer in our office. When researching a property, we have to go to another room to look up the information. Sometimnes more than one person needs to use it too. It would be more productive and efficient if this inormation was on a server(network) so anyone can access it form their work station. Secondly more than one person can use it at one time. The Building Department ( I am told) purchased a server but is limited in space since it is now being shared with other departments and we do not have the pace to upload our information. I recommend that another sever is provided just for the Building Depts information which other depts can have access to but not for their storage purposes.


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1213 Conservation committee response on 4/15/10: Duplicate - Not Feasible.Recommend to begin working toward becoming a green city or at least a green department. Replace existing autos used for inspection with smaller hybrid cars ie. Toyota Prius or civic hybrids. The city will save money on gas being purchased. Or considered coverting auto to natural gas as Teco Gas Company does

BuildingConservationDuplicate

1268 Duplicate see 1180-already being implementedProvide classes or softward (i.e berlitz or Rosetta) necessary learn other languages such as Spanish, Creole, Russian etc. This will improve the communication abilities between the residents and City personnel.


1280 Duplicate see 1201Once or twice a month close the building department so that we can catch up on some of the paperwork.


1412 From: Murphy, Paulette Sent: Thursday, June 17, 2010 9:34 AMTo: Alexander, Bruce; Stampp, KanikaCc: Finney, GlennSubject: CARE CARDS

Hello – Please note the care suggestions listed below:1412 – Rejected – the committee feels there are no hotels located in NMB and there would be no incentive for hotels outside the city to offer free housing arrangements. The committee also noted that individuals should be advised to call “311’ for a list of organizations that can assist them with housing.

May occupied buildings in the City of North Miami Beach are not maintained to the point of some sort of structural failure ocfcurs, the power is turned off or there is no water service. According to Miami Dade County Ordinances these building are then classified unsafe and cannot be occupied. Vacating a building becomes a heart wrenching experience. What complicates this issue is that the Red Cross does not assist people in this matter unless it's a fire or other catastrophic event. Further, the City of North Miami Beach does not have a program or housing authority that can help assist the occupants with finding IMMEDIATE temporary housing. I recommend a voucher program where the City of North Miami Beach can make arrangements with the local hotels/motels to provide lodging for a limited time until they can find permanent housing.

BuildingPub./Private Partshp.Rejected

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1488 From: Rivero, Carlos Sent: Thursday, July 15, 2010 3:50 PMTo: Alexander, BruceSubject: CARE1488 Close – World Cup Over, no sports in the Performing Arts Center per LS

With the world soccer games goin on, it would be nice if the City of North Miami Beach could show on a large screen at the amphitheater for the entire city to enjoy together instead of at home, bars, and clubs.We can have several concessions stands to provide food and drinks (non alcoholic).


1489 6-28-10: Cmte advised that the suggestor is already working with IT to demo a device from Verizon so the inspectors could have off site access to building software while maintaining security of the City's data and network. Implementation will depend upon test results and funding availability.I can not stress enough. In this day and age with technology, security and connectivity bein as advance as it is, I do not understand why the building department does not have remote access to our databases. I understand the need for security however there are numerous programs that will provide this service, and access can be limited to only specific programs. It is imperative to have remote access Iby inspectors) to PTWin and Email in order to make us more efficient and productive since we are severely limited in staff. Further it will save the City money. Emails, sometimes require research of our databases. The same applies to phone calls. It is not always possible with all the daily interruptions to be able to respond to these issues in a timely manner. When inspections or violations are being cited out in the field it is necessary to obtain access to PTWin in order to check on previous inspection comments, verify ownership, folio numbers, and addresses as well as log in violations in a timely manner. At the present time, when we are out in the field we must call the office, interrupt someone else in the middle of their tasks to check on our requests that could be done remotely. Many times staff is busy with other customers and they have to call us back. As a result we are waiting around, being inefficient and unproductive when we can be doing something else. Further this delay of information impacts our daily schedules and now contractors and residents whom we have scheduled inspections with are being affected.If remote access is restricted to only specific programs, security is maximized and work can be done in the field or at home at night or even on the weekends when there are no distractions.Please reconsider the policy that is presently in place preventing this issue from becoming a reality.


1647 Duplicate see 1201, 1280Allow for the Bldg Dept to close the window at 12:00pm on Fridays to give the staff stome time to catch up on the backload of work with minimum interruptions. This will ensure that we can respond to the residents needs without a substantial delay.


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1669 Reduce redundancy of space to make us more efficient in the use of our facilities. For example. In lieu of proposing a new structure to house a Field Command Center vehicle, look into using an existing facility to house this vehicle.


1728 Acquire subscription to google maps to assist in better photographic documentation of properties for permitting and citation purposes.



I.D.

EMPLOYEE NAME :


Glen Finney

Status

1348 Conservation committee response on 6/17/10: CLOSE - included in new construction specs.Conservation committee response on 5/20/10: Review.Remove any old existing hot water tanks located in public facilities and install the more energy efficient tank less models.



I.D.

EMPLOYEE NAME :


Glenn Finney

Status

54 Conservation committee response: Same urinals have been tested at the Operations Center and are not suitable for small bathroom installations. A required flushing unit is needed at one end of the waterless installations to prevent sediment build up. Waterless urinals at Parks & Recreation facilities

Leisure ServicesConservationRejected

56 Conservation committee response on 11/19/09: Defer to future year.Recycling "grey water" for landscape irrigation city wide

Leisure ServicesConservationDefer To Future Year

94 Energy committee response: Funding. Posting of energy conservation signs & use of energy efficient equipment


188 Pub./Private Partnership committee response on 6/8/09: Not Feasible. Private companies advertise on city trash cans to include recycling prog.

Leisure ServicesPub./Private Partshp.Rejected

434 Expenditure committee response on 6/24/09: rejected - Chief recommends not feasible. Weapon surrender program offering $50 gift cards purchased from LATF funds in exchange for illegal weapons.

Leisure ServicesExpendituresRejected

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739 From: Murphy, Paulette Sent: Tuesday, August 31, 2010 11:57 AMTo: McGriff, Bernard; CARE Committee ChairpersonsCc: O'Connor, Brian; Trinka, Barbara; Wick, Dan; Hernandez, Rafael; Serda, Mac; Pieslak, Kenneth; Rosiak, Patrick; Azan, Philip; Heid, Chris; Kamali, Shari; Baker, KelvinSubject: RE: CARE suggestions followup

# 739 – We charged for the camp show this summer, all proceeds were deposited into the Camp For Kids Fund. Next summer 2 shows will be performed.



Revenue committee response on 10/7/09:Revenues Idea #739 – Returned to Leisure Serv. for implementation on 10/7/09Each year, at the end of the NMB Summer Camp Program, Leisure Services has an end of summer camp show. This is one of the city's biggest events. This show, which is a major production, is currently free for the 900 plus people that attend. If the city just charged $3 per person and had two shows, one Friday evening and a Saturday afternoon matinee, that would bring in a minimum of at least $5,400. In addition, the show could be advertised on Channel 77 to insure maximum attendance for both dates. Refreshment sales would also increase revenue.



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I.D.

EMPLOYEE NAME :


Greg Williams

Status

20 Public Private Partnerships response on 7/15/10: Not Feasible - RFP let but company changed requirements.------ Forwarded MessageFrom: Mac Serda <[email protected]>Date: Wed, 16 Jun 2010 14:14:33 -0400To: "Rivero, Carlos" <[email protected]>Conversation: CARE suggestions non-responseSubject: Re: CARE suggestions non-response

Item 20, Paulette had taking it over as part of private/public partnership. She was looking at kiosk charging stations.



Revenue committee response on 10/7/09:Revenues #20 Sent to Mac SerdaRevenue committee response on 9/17/09: report next meeting.Revenue committee response on 6/24/09: referred to Mac Serda.Rent electronic ads in city facilities - C-More Advertising 305.799.8668


67 Workplace Efficiency response on 11/19/09: Close - not able to properly secure items.McDonald Center Events/add TV monitors speakers in the Gallery


325 All city copiers be user ID coded Public ServicesExpendituresRejected

707 Public/Private Partnership committee response on 9/14/09 - Adding additional signs.I recommend that we advertise in all of the city lobbies that we have an ATM machine in City Hall. The key areas would be the Police Department, Leisure Services, Public Services, Operations Center and City Hall. Suggested type of advertisement would be; Transparent Door Clings, Posters, Flyers, Employees Paychecks and City Web Page.


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I.D.

EMPLOYEE NAME :


Herena Szczepanski

Status

1118 Duplicate - See suggestions 658 & 1119Install a crossing light on 19 Avenue to assist customers and employees with crossing the busy Avenue safely. (Crossing from Public Services Building to City Hall).


1269 being done-The City currently has a daycare- Hazel Crawford and the Leisure svcs department provides afterschool care at the various community centersMy suggestion is for the city to provide day care and afternoon care for the employees' children. The parents of small childrem will be more productive knowing that their kids are nearby and well cared for.


1548 7-23-10 Per committee this suggestion is not financially feasible. The cost of a security system such as the one in City Hall had an initial cost of approx $ 50,000. Subsequent addition of doors was cost between $2000 and $ 5000 depending on configuration and each access key card cost $6.50 . It would appear that even with having to re-key doors they would not be anywhere near the cost of going electronic.I suggest the card key system to be incorporated in the public services building instead of metal keys. Card keys are less expensive than metal keys, and also it will save money in having to rekey a building or department when keps are lost or stolen.



I.D.

EMPLOYEE NAME :


Highland Village

Status

480 See Suggestion #442 - Highland Village - Change all city lights to LED lights to save energy.


481 Revenue committee response on 6/24/09: Implented See Suggestion #393. Implemented - Install traffic cameras to catch illegal car offenses. The cameras will be in main intersections.


546 Duplicate - See Suggestion 506. Have one central printer in each department. That way, a department can save on paper usage, energy usage, and ink usage.


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670 Duplicate - See 288 & 321. Inventory all unused items in various departments to be sold.



This is not prohibited from COMCAST via our Franchise Agreement. - BKO



Brian O'Connor response on 8/17/09:This is not prohibited from COMCAST via our Franchise Agreement. - BKO

Revenue committee response on 7/31/09: Referred to Brian O'Connor.Similar to #66 - Revenue committee response on 7/16/09: followup w/Brian O'Connor, Chief Procurement Officer. Revenue committee response on 6/24/09: referred to Purchasing for RFP. Local business broadcast on ch77 - COMCAST O.K. with this.

Advertise different organizations merchandise on the city website.


676 Revenue committee response on 7/31/09: Referred to Brian O'Connor.Duplicate - See 66 & 673 . Use city channel to advertise different businesses for revenues.


710 Duplicate see 108, 232, 315, 384 & 644.Have sponsors for different programs such as city event, in exchange for money and promotion of their products.


712 Duplicate see 314.Install auto flushers in all bathrooms.


738 Revenue committee response on 10/7/09:Revenues Idea #738 – Close.Disallow people to film at major events. That way, they would have to buy the event on a CD.


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740 Expenditure committee response on 6/16/10: CLOSESee similar suggestion 445. Use city website for all city events. That way the city will save money by not printing flyers, letters, and other ways of parent communication.


798 Duplicate - See 699Public/Private Partnership committee response on 9/14/09 - Researching.Adopt-A-Street Program (See attachment).Start an adopt a street program, to bring in revenue for the city.


1015 Revenue Committee response on 2/10/10: CloseCharge for all city events to gain revenue. Match expenditures with income made.


1019 Energy committee response on 1/21/10: NMB fleet has a 7 year life cycle. More efficient units are purchased when the old vehicles are transitioned from service.Remove all old vehicles and buy newer vehicles to lower cost on gas and maintenance requirements.


1141 3-11-10 The committee discussed the fact that the City already provides Diversity Training as mandated. However, H.R. will talk to the instructor to see if he can provide more relevant information on ethnic sensitivity as was previously provided in sessions that took place at NOVA.Have multinational workshops for employees.


1143 Duplicate - see suggestion 641Create volunteer pool to work in different departments.

Leisure ServicesVolunteer ProgramDuplicate

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Revenues response on 6/7/10: Rev.1223 Forwarded to Public/Private Commt. on 4/7/10Revenues response on 4/7/10: Rev.1223 Forwarded to Public/Private Commt. on 4/7/10Advertise different vendors at events ad programs for revenue.





Revenues response on 6/7/10: Rev.1225 Forwarded to Public/Private Commt. on 4/7/10Revenues response on 4/7/10: Rev.1225 Forwarded to Public/Private Commt. on 4/7/10Start a adopt a street program to bring in revenue


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1561 Duplicate see 77, 683Make all paychecks stubs available online, so that the city will not have to provide paper paycheck stubs


1567 Duplicate see 872Increase entry fee to Victory Pool.


1568 Duplicate see 554, 659,722,1302, 1399, 1467Advertise vendors on flyers for revenue.


1573 Uniform all buildings to save money on paint and accessories. Leisure ServicesExpenditures

1630 Duplicate see 648Increase summer weekly prices



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I.D.

EMPLOYEE NAME :


Hupert Rose

Status

181 Jeff An response on 10/9/09:________________________________________From: An, Jeff Sent: Friday, October 09, 2009 2:07 PMTo: Rivero, CarlosCc: CARE Reserves & Revenues & Expenses Committee; Alexander, BruceSubject: RE: CARE Ideas Update

The only tests we can collect fee would be contractors doing donation jobs. Due to economy, there are not many requests for that type of testing recently. Other testing are for City’s projects or customer complaints. I don’t think we should collect fees for that. Thanks.

Jeff

________________________________________From: Rivero, Carlos Sent: Wednesday, October 07, 2009 12:12 PMTo: An, JeffCc: CARE Reserves & Revenues & Expenses Committee; Alexander, BruceSubject: CARE Ideas Update

Good afternoon Jeff. Our records indicate that you have not submitted responses for the following CARE ideas submitted to you for review and comments in the past:

Revenues #181 – Microbiological test fee

As noted before, the wording for these suggestions can be found on Inside NMB. Please respond by Thursday October 15. Thanks

Carlos M. RiveroCIP and Urban Forestry Projects Coordinator

Revenue committee response on 10/7/09:Revenues #181 Sent to Jeff An.Revenue committee response on 9/17/09: report next meeting.Revenue committee response on 6/24/09: to Jeff An for input.New construction projects microbiological tests fee to contractors.



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I.D.

EMPLOYEE NAME :


Jane Bethel

Status

1029 Energy committee response on 1/4/10: Being Done - Public Services, Facilities Management division HVAC tecnhicians provide this service on a regularly scheduled basis.Changing the A/C filters in a timely manner will increase work efficiency by keeping the air quality clean and therefore keeping us healthy. Also keeps the A/C units operating efficiently and gives them a longer life.


1126 2-10-10 As per information committee received from the Building Official: This is a function that is already implemented. If all applicable documents are submitted the applicant most times are able to get a permit the same day providing the inspector approved their application.For faster profit and customer satisfaction, minimum fee permits such as (emergency exit lights and burglar alarms) that require no plans can be picked up in one visit, during walk through mornings.


1214 Phil Azan response on 4/7/10:From: Azan, Philip Sent: Wednesday, April 07, 2010 10:10 AMTo: Rivero, CarlosSubject: RE: CARE Suggestions

#1214 – a reoccupancy inspection while a good suggestion is not practical in this community; majority of properties have illegal work done throughout the years and an inspection would reveal those violations wholesale and create more of a public relations issue for the building department. Further, the inspection would only be visual and not intrusive and poses a problem of liability for the city and the inspectors etc.

Revenue response on 4/7/10: Rev.1214 Forwarded to Phil Azan on 4/7/10Occupancy inspections with a fee should be availabe for customers who want an inspector to inspect that their property has no violations.


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1293 From: Azan, Philip Sent: Tuesday, August 31, 2010 12:00 PMTo: McGriff, BernardSubject: RE: CARE suggestions followup

Mr. McGriff,

Item 1293 – we are not allowed to make a profit pursuant to Florida Statute can only charge fees for services provided. The State maintains a data base of the licensed contractors which we have access to; the liability and workers comp insurance certificate is provided at time of application it’s usually good for a year and the City is named as the certificate holder should the contractor cancels the insurance or the insurance is revoked, the city is notified. At time of application also our data base through the permit software module is updated with the current information. Therefore it is an item that is not required.

Revenue Committee response on 6/7/10: Rev #1293 Forwarded to Phil Azan on 5/25/10Revenue Committee response on 5/25/10: Rev #1293 Forwarded to Phil Azan on 5/25/10Contractors should be charged to register. This would increase our profit and the contractor would want to keep their insurance /license information up to date.


1418 The pool facility should open earlier in the year on the weekends and in the evening during the spring. Many of the residents of nmb have expressed the desire to use the facility during this time frame,

BuildingRevenues

1487 Duplicate see 1269, 1417Free childcare for city employees (after school and summer Camp). It will give the employee peace of mind knowing that their children are in a secure enviornment and will relieve financial burden.


1543 From: Murphy, Paulette Sent: Friday, July 23, 2010 4:39 PMTo: Alexander, Bruce; Stampp, KanikaCc: McGriff, BernardSubject: FW: CARE suggestion 1543

# 1543 – We are having a health fair and school supplies will be given out.

I am suggesting a back to school block party to show our community how much our city cares for the kids by helping them celebrate the importance of getting an education. We can have our area businesses sponsor or donate school supplies for less fortunate children. Raffles, games, food etc can be part of this celebration.


1648 There should be walk throughs for a/c replacements between 8-9am. Some customers have asked about this.


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I.D.

EMPLOYEE NAME :


Janet Reed

Status

1369 7-9-10 The committee was informed that this is not feasible.When an employee donated time it is not removed from their "bank" of hours until the person who its being donated to actually runs out of time and needs to use donations.If hours are not needed then they were never removed from the donators account and therefore do not have to be replaced. Donations are made on a case by case basis and not added to a large pool of hours.In addition hours of donation are not dollar for dollar.I suggest that the dollar value of time donated by employees to employees who have exhausted sick and annual time, be listed for general knowledge for all those that generously gave on inside NMB. Also if the individual shall return back to work and does not use all the hour(s) sponsored by generous employees-I suggest tht such time remaining be divided amount those that gave and returned, or the dollar value of that account be made transparent,k for the next person (God Forbid).



I.D.

EMPLOYEE NAME :


Jason Yaeger

Status

323 Airia Austin, Operations Manager response on 8/31/09: Calculations are correct however, revenues for the sale of scrap metal goes directly into the general fund. This is beyond our control.Fund future welding projects w/$ collected from scrap rather than GF dep.



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I.D.

EMPLOYEE NAME :


Javier Acevedo

Status



#158�Close. Special paper and ink required



Expenditure committee response on 10/7/09:Expenditures #158 Sent to Brian O’Connor.Expenditure committee response on 9/17/09: resend to Brian O'Connor for review / report next meeting.Expenditure committee response on 6/24/09: resend to Brian O'Connor for review. Expenditure committee response on 6/4/09: Being reviewed by purchasing. printfree.com for business cards/calendars/b'day cards & Outlook Calendar


204 CD to present new resolutions/ordinances/code chgs. @ Pre-C &Council Community DevelopmentWorkplace EfficiencyBeing Done

218 4-7-09 Not financially feasible at this time to go with Web Q&A type systemAdopt program similar to Miami Beach Code Violations Program

Community DevelopmentWorkplace EfficiencyDefer To Future Year

219 Pub./Private Partnership committee response on 6/8/09: Review. Eliminate purchase of coffee/water cups-purchase mugs/bottles for emp.Conservation committee response on 5/26/09: Recommended, included in the memo from Conservation Committee via ACM to all Departments.

Community DevelopmentCons./Pub. Priv.Recommended

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220 Revenue committee response on 6/24/09: code ordinance exists and is a matter of enforcement. Require driveways for single family dwellings/increase permit revenue


221 Outlook training for all employees/Eliminate purchase of all calendars Community DevelopmentExp./WP Eff.Implemented

233 Expenditure committee response on 7/16/09: not feasible at this time due to budgetary contraints. Include Autocad skilled emp. In C.D. to minimize master plan consultants

Community DevelopmentExp./Rev.Closed

331 Revenues response on 6/17/10: CLOSEImplement Objective 1.2 of the housing element/a long-term planning issue


490 Revenue committee response on 6/4/09: Not practical in Florida. Salvaged trees generate revenue. Salvage trees knocked down during storms and hurricanes can be marketed as pulpwood, saw logs, or fire wood to wood mills, paper mills or campsites. Contact: Wausau, WI 715.261.1558

Community DevelopmentRevenuesRejected

491 Energy committee response on 10/15/09: Purchase of switch gear not feasible at this time. Also, with the exception of snack machines, soda and ice cream machines need to run constantly.Shut off power to electric vending machines at night.


492 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report492�Close, implementing as valet parking



Revenue committee response on 7/13/09: Sent to Public/Private on 7/13/09.Parking fees - Charge parking fees for events at theatre and park facilities.

Community DevelopmentRevenuesImplemented

618 Revenue committee response on 7/13/09: Rejected - CLOSE.Duplicate - See 141, 256 & 463. Sell city water in vending machines.


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619 Workplace Efficiency committee response on 9/17/09: Available to employees from 7-8AM with the exception of Summer months.7-31-09 Per Cmte, showers at Victory pool can be available during school year between hours of 7am and 8am for employees.Allow bicyclists access to showers in parks and police buildings.

Community DevelopmentWorkplace EfficiencyImplemented


I.D.

EMPLOYEE NAME :


Jaydie Aponte

Status

467 Revenue committee response on 6/4/09: Special software funding not available at this time. Provide wireless printing for wireless users in the Library at a charge.



I.D.

EMPLOYEE NAME :


Jean Cadet

Status

337 1)$10. chg per meter box 2) dump trash at FIU 3)Reduce # of street lights. Conservation committee response on 5/26/09: Conservation committee reviewed only #2, and it is ot feasible.

Public ServicesRev./Energy/Cons.Rejected


I.D.

EMPLOYEE NAME :


Jean Jean-Louis

Status

171 Expenditure committee response on 6/24/09: rejected - would require new hires. Eliminate P.S. cleaning vendor/extend P&R cleaning staff to provide svc.



I.D.

EMPLOYEE NAME :


Jean Marc Vixama

Status

255 Bi-annual city nursery plant sale Public ServicesRevenuesRejected

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256 Revenue committee response on 6/4/09: city bottled water is not for sale/resaleand the program is a not-for-profit community outreach tool.Market sales of city bottled water.



I.D.

EMPLOYEE NAME :


Jeff An

Status

84 Pub./Private Partnership committee response on 7/16/09: relates to city policy not to recommend private contractor services. Potential of becoming a legal liability.Pub./Private Partnership committee response on 6/8/09: referred.Partner w/private plumbing co. to provide water & sewer line services.


85 Revenue committee response on 6/24/09: possible liability and potentially problamatic to area residents. Lease newly purchased property north of Norwood Water Plant


86 DERM 7% wtr. cust. chg. exempt for emerg. wtr. cons. & out city surchg. Public ServicesConservationRejected

87 Revenue committee response on 6/24/09: sold at city auction. Sell Norwood Water Plant construction trailer.


88 Revenue committee response on 6/24/09: would require purchase of equipment and additional personnel. Custom labeled bottled wtr. to sell at city fac. events. Label prntr. req.


89 Revenue committee response on 6/24/09: being done. Copy service to building permit customers for a fee


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#156�Close.



Expenditure committee response on 10/7/09:Expenditures #156 Sent to Brian O’Connor.Expenditure committee response on 9/17/09: resend to Brian O'Connor for review / report next meeting.Expenditure committee response on 6/24/09: resend to Brian O'Connor for review. Expenditure committee response on 6/4/09: being reviewed by purchasing.Review fuel vendor prices to assure they make appropriate cost adjustments.



I.D.

EMPLOYEE NAME :


Jeff Ann

Status

1370 Dup see 963-being doneCreate a list of business within the City on citynmb.com. Collect a nominal fee from businesses who listed on the website when they pay business taxes (optional). A link to business website can also be created.


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Online store to sell NMB products (see example)



I.D.

EMPLOYEE NAME :


Jim Wickett

Status

361 March 2009 C.A.R.E. Suggestion Award WinnerExpenditure committee response on 6/24/09: Close - possible RFP being issued for new uniform vendor.Expenditure committee response on 6/4/09: Uniform rental being reviewed by Public Services, Utility Finance Manager. Eliminate uniform rental.



I.D.

EMPLOYEE NAME :


Jimmie Davis

Status

340 Pub./Private Partnership committee response on 6/8/09: Existing HAMMAR Program. Homeowners Assistance Program-Foreclosure/Bldg Violation/Program Info.



I.D.

EMPLOYEE NAME :


Jimmy A. Solomon

Status

5 City auto mechanic work shop for employees & public Public ServicesRevenuesRejected


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I.D.

EMPLOYEE NAME :


Jimmy Cotton

Status

75 Expenditure committee response on 7/31/09: Closed - AFSCME obligation.Expenditure committee response on 7/16/09: AFSCME contractual obligation. Policy to provide safety shoes on an "as needed" basis/County has policy

Public ServicesExp./WP Eff.Closed

190 Expenditure committee response on 6/4/09. Eliminate purchase of Gatorade for field employees - drink water


191 Grants committee response on 5/28/09: presently, there are no substianted cases that would qualify NMB for such a grant. Police grant from the Office on Violence Against Women

Public ServicesGrantsRejected

322 Offer businesses leased street names - Miami-Dade County Jurisdiction Public ServicesRevenuesRejected

366 Revenue committee response on 6/4/09: Close. Procurement Profit Program: Price Red./E-Proc./Cost Avoid./Price Reduction


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915 Procurement response on 2/19/10:Bruce, please close it.

Thanks________________________________________From: O'Connor, Brian Sent: Friday, February 19, 2010 2:56 PMTo: Rivero, CarlosCc: Alexander, BruceSubject: RE: CARE Idea 915

From: O'Connor, Brian Sent: Monday, December 21, 2009 12:12 PMTo: McGriff, Bernard; Alexander, BruceSubject: RE: November CARE Award Nominations

I am concerned that this may have;1.�political ramifications. 2.�reduces competition. 3.�Jimmy’s comment is that “many municipalities are doing this” I would like to see where?4.� It costs contractors time to prepare submissions and supplies as well and then stacking a fee on top could be cost prohibitive.5.�The vendors will now be adding the additional costs back to the City.6.�The amount of return may not be significant in the grand scheme of thing.7.�We will have to remove all bids from the City’s website and require them to come in and pay for the bids 1st.8.�We will have discontinue the use of Demandstar for the same reason as #79.�We will now have to print all copies of the solicitation therefore increasing printing costs, i.e. paper, toners, and employee time spent doing this task.10.�If we collected it after the fact, we may have to disqualify a low bid if they forgot to submit their $50.00 and could wind up costing us more money overall in taking the next bidder.*7-10 were not included in original e-mail.

I did a quick polling of some of my colleagues and they have not heard of anybody doing this either, not to say it’s not being done but it goes against the philosophy of fair open competition.

We have charged for plans in the past as a cost recovery only but now we use T-Square for plan distribution which in turn is a cost avoidance for the City completely.

From: Singer, Miriam (DPM) [mailto:[email protected]] Sent: Monday, December 21, 2009 11:01 AMTo: O'Connor, Brian; Klaskin Press, Jill (DPM)Subject: Re: Question


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Hi Brian: Never!! Flies in the face of open competition-one should not have to pay to compete....From: Sandler, Rona [mailto:[email protected]] Sent: Monday, December 21, 2009 11:51 AMTo: O'Connor, BrianSubject: RE: Question

I agree that it would not encourage fair and open competition and would only lean to those who could afford to pay.

Rona M Sandler, CPPBSenior Purchasing AgentPurchasing BureauPurchasing Division954-321-4551954-765-4006f www.sheriff.org

Brian K. O'Connor, C.P.M., A.P.P.Chief Procurement OfficerCity of North Miami BeachPhone: (305) 948-2946Fax: (305) [email protected]

From: Rivero, Carlos Sent: Wednesday, February 10, 2010 3:57 PMTo: O'Connor, BrianCc: Alexander, BruceSubject: CARE Idea 915

Good afternoon Brian. I think I recall you did not think we could implement this idea. Please refresh my memory. Thanks

Carlos M. RiveroCIP and Urban Forestry Projects Coordinator� Please consider the environment before printing this message.

November 2009 C.A.R.E. Suggestion Award Winner.Revenues committee response on 2/10/10: For consideration by the Chief Procurement Officer.

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Charging a $50 vendor's administration service fee for bid packages issued by the city. All vendors interested on bidding to provide the city with goods or services must pay $50 bid package fee. The bid packages fee is currently being implemented in many municipalities to offset the cost of issuing and processing the increasing amounts of bids submitted. Due to the new problems affecting our economy, now more than ever the private sector is interested in doing business with local municipalities , tremendously increasing the amount of respondents to bid requests.


I.D.

EMPLOYEE NAME :


Jimmy Randazzo/Kathy Katerman

Status

1579 8-12-10 The committee was informed that after further input from the submitting parties, the expectations of this suggestion are not possible to carry out. It would require for Police IT staff to know each and every bank account, credit card account and transaction a police officer has in order to request an address change. In addition in order to request these changes would require having confidential information such as account numbers, pin codes etc. The committee understands the importance of office safety however automation involving information the City does not possess is simply not feasible.7-27-10 Committee seeking opinion as to feasibility of automating this process from the staff of the NMBPD IT Dept. It would be nice if our Police I.T. dept could redact all legally protected personal and confidental information for all officers, (as we hire new officers it would be done automatically by the IT staff) Presently each officer must figure out how & where to redact their own info. This would become part of the hiring process once he/she is sworn in.



I.D.

EMPLOYEE NAME :


Joan Zuckerman

Status

46 6-18-10 Per Cmte: Signage in lobby already upgraded to direct visitors. In Addition the CIP may be including outside signage as part of the new parkig lot behind City Hall.Signage directing visitors to city service areas

Leisure ServicesWorkplace EfficiencyImplemented

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986 12-17-2009 Per Cmte, already in place to have such an honoree.We have over this past year honored "Employee of the Month". I am suggesting that we choose EMPLOYEE OF THE YEAR from the above award recipients. So many people have put forth so much extra effort and Employee of the Year would cap off the year.MY SUGGESTION WOUL BE:Jackie Shakespeare, Leisure ServicesShe does an outstanding job.



I.D.

EMPLOYEE NAME :


Joanne Callahan

Status

536 Conservation committee response on 7/16/09: Not feasible at this time due to budgetary contraints.Replace toilets in bathrooms w/the high efficiency toilets.

City Clerk's OfficeConservationClosed


I.D.

EMPLOYEE NAME :


Joe Gamerl

Status

1003 2-11-10 The committee was informed that a captain was being sent to a training from February 22 through March 26th.Send a Capt. From PD (Capt Gamerl is very interested in this) to the 4 week Basic Computer Evidence Recovery Training in Hoover, Alabama, taught by the US Secret Service. This includes a entire workstation upon completion for our NMBPD. This service can then be offered to surrounding PD's and we can charge a fee for also working up their cases.

PoliceWorkplace EfficiencyImplemented


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I.D.

EMPLOYEE NAME :


John Cassarino

Status



#849 Close

On-line procurement system using a reverse auction process. Vendors would bid on items the city needs in an open forum. All bids would be seen by endor to encourage the lowest bid. The city would have an option to do a second round of bidding to try to lower the price even more before making a final selection. The second round of bids would have to be below a precentage amount of the first round bids before being considered.


913 Duplicate - See 589Email check stubs to employees instead of send out each week.


914 Duplicate - See 438, 440, 446, 488, 622, 689 & 729. Solar panels for city facilities.Solar panels to power the AC units at various city facilities.



I.D.

EMPLOYEE NAME :


John Deck

Status

8 John Deck response on 10/7/09: Implemented.Revenue committee response on 9/17/09: report next meeting.Revenue committee response on 8/20/09: Referred to John Deck.Revenue committee response on 6/24/09: Pending.$32 credit for old 5/8" water meter conversion to Sensus digital meter


70 Pub./Private Partnership committee response on 6/8/09. Combine all outdoor city events (WaterFest, T.S. Cleanup) w/City Fest.

Public ServicesExp./Pub./Priv./WP Eff.Implemented

258 Expenditure committee response 6/4/09. Florida Irrigation Supply - less expensive than current bid vendor


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259 Desk side paper recycling containers Public ServicesConservationImplemented

316 Revenue committee response on 6/24/09: existing city ordance. Pub./Private Partnership committee response on 6/8/09: Research. Publ/Private Partnership committee response on 6/18/09: Duplicate - See 384. Sell banner space to Hanford Blvd. businesses


368 Implement departmental gen. maint. self-sufficiency where applicable Public ServicesWorkplace EfficiencyClosed

628 Revenue committee response on 7/16/09: 10-11 Budget Yr.So that we can implement the AMR system I suggest that we increase the customer's bill by $10 per month for a 3 year period. That would generate approx. $12,000,000. The cost to implement the AMR system is approx. $10,000,000 This would give us an additional $2,000,000 to pay off a bond.

Public ServicesRevenuesDefer To Future Year


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I.D.

EMPLOYEE NAME :


John Gonzalez

Status

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786 From: Mac Serda [mailto:[email protected]] Sent: Tuesday, August 31, 2010 11:37 AMTo: Rivero, CarlosSubject: FW: CARE suggestions follow-up

Update to CARE card 786: Expenses.

CARE card was implemented but cancelled after a few months. Vendor changed pricing and employees were unhappy with vendor.

Mac2932

Mac Serda response on 10/9/09:From: Mac Serda [mailto:[email protected]] Sent: Friday, October 09, 2009 4:17 PMTo: Rivero, CarlosCc: Alexander, Bruce; CARE Reserves & Revenues & Expenses CommitteeSubject: Re: CARE Idea referral

Card 786-Utilize a new vendor for car washes

I am in the process of implementing this idea. A PO req is in the system to use this vendor.

Mac

On 10/7/09 10:55 AM, "Rivero, Carlos" <[email protected]> wrote:Good morning. Please review the following idea(s) hereby referred to you by the Revenues and Expenditures Committee before Thursday October 15 as noted. The idea mentions that the information has already been submitted to you and you will get the hard copy through interoffice mail; anyone can look up the wording on the lists posted on Inside NMB: Revenues Idea #786 – Review and respond. Carlos M. RiveroCIP and Urban Forestry Projects Coordinator

Expenditure committee response on 10/7/09:Expenditures Idea #786 – Referred to Mac Serda on 10/7/09, due by 10/15/09.Currently the PD has a contract with a car wash company to clean city cars. I found a place on Biscayne Blvd. that can do it for $1.01 less per car. It is brushless (so no damage), is open 24 hrs., and has a better drying machine than the present company. Memo with all details was submitted to Mac Serda for full consideration.


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I.D.

EMPLOYEE NAME :


Jose Casio

Status

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#27�Close. Project managers do this already

From: O'Connor, Brian Sent: Wednesday, June 16, 2010 2:43 PMTo: Alexander, Bruce; Rivero, CarlosCc: McGriff, Bernard; Fennell, MarciaSubject: RE: CARE suggestions non-response

Under review



Expenditure committee response on 10/7/09:Expenditures #27 Sent to Brian O’Connor.Expenditure committee response on 9/17/09: Pull original suggestion card and complete suggestion entered below. Resend to Brian O'Connor for review and report next meeting.Expenditure committee response on 6/24/09: resend to Brian O'Connor for review on 6/24/09.Expenditure committee response on 6/4/09: being reviewed by Purchasing.Recommend to form a committee to review cost estimates on contracts.One example is the alley project. The previous phases, we have excavation item billed by volume. It was almost impossible to measure the volume and we have to count trucks and loads. I recommended that we change it to $30,000 lump sum and we saved approximately $30,000.


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279 Revenue committee response on 7/16/09: see 304, 305 & 306.Revenue committee response on 6/24/09: rejected by Chris Heid.Sell partial property easements to resident owners


280 Conservation committee response on 1/21/10: Defer to Future YearConservation committee response on 9/17/09: Mr. Austin reported implementation during next purchasing cycle.Transition to purchase of 4 cylinder city vehicles where applicable

Public ServicesConservationDefer To Future Year

281 Refresh contractor short list Public ServicesExp./WP Eff.Closed


Revenue committee response on 7/16/09: Referred to Jose Casio, Public Services for clarification.Establish contractor right-of-way closure fee.



I.D.

EMPLOYEE NAME :


Jose Quintero

Status

262 Evaluate cost of recycling versus revenue received from recycled goods. Conservation committee response on 5/26/09: This refers to curbside recycling. City had survey, citizens do not want to pay for that service.

Public ServicesRev./Cons.Rejected

339 Carlos Rivero response on 7/15/09:I explained to Joe Q. that this is technically not a CARE idea and it would be closed as such. The place for him to bring up this request is at a town meeting. This request does not create any revenues or lower any expenditure, in fact it does exactly the opposite.

NE 13 Ave. Flower Tree Garden Park - convert to exercise park

Public ServicesOther/Carlos RiveroClosed

1717 I called AT&T to find out if we can transfer our rollover minutes to other employees withy cell-phones. They explained to me that we can join into a POOL PROGRAM. All minutes would be collected together and if someone goes over on minutes they will collect for the pool of minutes and not go over. I was only able to find out this much because I am not the representative for our city.


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I.D.

EMPLOYEE NAME :


Jose Santiago

Status

186 Expenditure committee response on 6/4/09: Divisions have been combined. Combine Task Force & Beautification equip. purchases; pole saws, etc.


286 Expenditure committee response on 6/24/09: in progress. Reduce phone lines and optional features not needed/used

Public ServicesExpendituresImplementing

287 Expenditure committee response on 6/24/09: rejected - not practical as to limitations of locally offered seminars. Attend only local seminars to eliminate travel costs


288 Revenue committee response on 7/16/09: See 321. Transfer to Workplace Efficiency committee.Inventory cycle counts to identify items that can be used elsewhere.


1692 Eliminate the computer not in use in the operations Center and created a workstation for the water division department to use when they do their time sheet for the crew. This will eliminate maintenance and save on expenditure.



I.D.

EMPLOYEE NAME :


Joseph Grella

Status

529 Make it policy to send meeting notices only using "invitation" format Microsoft Outlook "help" explains how to do it and it's no more difficult than doing the e-mail. 99% of the e-mailed notices I receive are not done in this manner. It would be more efficient (when stopping the task at hand to read incoming e-mails) to "accept the invitation". This will not only reply to the sender but automatically places the appointment (with all the specifics) in your calendar. Each recipient doesn't have to remember to do it later OR stop & decide: where to place it in calendar, what to name it, type of location, set a reminder etc., not to mention going back to "where was I before this?" The multitude of recipients efficient is less impacted whenever a meeting notice is sent by the meeting organizers.Workplace Efficiency response on 6/30/09: The majority of staff already using MS Outlook to set up meetings. Not an issue that can be forced but is highly suggested to employees.


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I.D.

EMPLOYEE NAME :


Joseph L. Bowles

Status

272 Fill retirement/layoff positions w/close working employees on trial basis Public ServicesWorkplace EfficiencyClosed


I.D.

EMPLOYEE NAME :


Joseph Romano

Status

800 10-9-09 Cmte was informed this is already being done by dept.My suggestion is geared towards marketing and promoting the Leisure Services Department. With today's technology, it is now easier than ever to effectively promote our department. We can reach more of our target audience by using social networking tools such as Facebook and Twitter. These two outlets can be an effective means to promote everything Leisure Services. I believe that we are missing out on a golden opportunity by not utilizing today's social networks. This suggestion can be used for the whole city, not just Leisure Services.


1137 3-11-10 The committee was informed that in the future the City's website would be re-worked and perhaps at that time the issue of placing a Leisure Services button on homepage could be addressed. As to the posting of informaiton on the site for services, that is currently being done as best possible with limited staff and resources.I think it's time to make the Leisure Services part of the citynmb.com more user friendly. While it makes sense to put it in the "living in NMB" section of the website, I believe it would be easier to put it as one of the clickable tabs on the left side of the page, rather than being a subsection for "Living in NMB". Also, when you click on the facility, and you see a list of programs for that particular park, the name of the program should be a link to either the flyer or a detailed explanation of what the program is all about.



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I.D.

EMPLOYEE NAME :


Joseph Yates

Status

74 Note of appreciation regarding Library area sidewalk repairs ResidentN/AClosed


I.D.

EMPLOYEE NAME :


Josue Leger

Status

888 2-11-10 Based upon the input from City Clerk's office this suggestion is being deferred to another fiscal year. There are costs involved with changes that are not feasible at this time.12-17-09 Per Cmte: City Clerk's office is already seeking to revamp BTR system however needs assistance with funding. Will review further.Review Status Made Easy" BTR & Plans - This idea is to create a database; by digitizing all of the business tax receipts and plans from clerk's office as well as community Development department. To upload on the city's website in order for the public to access it. The city will provide an access key to any customer whom has already paid the required fee. This will be available 24/7 at the client's convenience. To view progress upon specific application for only a fee of any access key.


889 12-17-09 Per Cmte: suggestion similar to Card # 607. Not financially feasible due to costs of setting up infrastructure and maintaining monthly costs regardless how volume of usage.Set up wi-fi connection in all of government center buildings for a minimal cost to each individual user. For every login, each user is required to pay via credit or debit card in order to gain access to the web.


963 Revenue Committee response on 2/9/10: In progress according to ITRevenue Committee response on 12/18/09: I.T. reports this as being done.Create a system that contains all of the businesses located within the city limits on the city website in order to make it convenient to the city's residents for alocating these businesses as well as making an online purchase. The business will pay a fee in order to be listed on the city's web page. The city will charge the users for a registration.


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1087 Energy committee response on 3/18/10: Close - reported on and will be implemented as a result of the Energy Audit.Energy committee response on 2/18/10: ImplementingOne way the city of North Miami Beach can be "Green" oriented and reduce city spending on electrical for a long term period is to practice "Green Lighting"; on all government center and properties (recreational and other related facilities). Green lighting will reduce electric consumption and cost. It will benefit the city in tremendous ways. For example; green lighting will reduce the amount of air conditioning used on a daily basis due to the minimal amount of heat produced. Therefore, our facilities will remain cooler without constant use of air conditioning. Green lighting usually last longer than regular lighting bulbs.

Community DevelopmentEnergyImplemented


Phil Azan response on 4/7/10:From: Azan, Philip Sent: Wednesday, April 07, 2010 10:10 AMTo: Rivero, CarlosSubject: RE: CARE Suggestions

#1154 – please ask Shari to respond to this item, the flood determination letters are prepared by CD.

Revenue response on 4/7/10: Rev.1154 Forwarded to Phil Azan on 4/7/10The city should charge for "flood determination letters" the price could range from $3.00-$5.00 a letter. Along with the letter, if a property is located in a specific flood zone, we also give additional brochures pertaining to FEMA or floodings.


1155 Duplicate - see suggestions 9, 106, 261, 412, 423, 429, 587One of the best ways the city can cut down on electrical spendings is to change working hours from mon.-fri. 8am-5pm. Change to mon.-thur. 7am-5pm. This can reduce our spending trenemdously because the buildings would not be in function for an additional day! Think about our daily spendings or air conditioning usage??


1203 3-29-2010 The City does not have funding to provide for scholarships at this time.Provide educational training & scholarship for employees who might be interested in growing in a a specific field or for employees who might want to explore other fields as a vocational training.


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1297 From: Alexander, Bruce Sent: Thursday, August 26, 2010 3:25 PMTo: Kamali, ShariCc: Manzanares, Deya; McGriff, Bernard; Stampp, KanikaSubject: CARE Suggestion 1297 - Josue Leger - Community Development

Shari,

Bernard has requested that I forward CARE Suggestion 1297 for your review and recommendation.

CARE Suggestion 1297Create a "Greenway" within the fulford city zoning (Area) district in order to promote and encourage walkability within our City Center Area.

This suggestion was submitted by Josue Leger in Community Development.

Thank you – Bruce

-----Original Message-----From: An, Jeff Sent: Friday, August 13, 2010 8:52 AMTo: Alexander, BruceCc: McGriff, Bernard; Stampp, KanikaSubject: RE: August 19 CARE Progress Meeting1297: Rejected. (CRA)

From: Diaz, Costanza Sent: Friday, July 16, 2010 3:31 PMTo: Alexander, BruceCc: Wick, DanSubject: RE: CARE Suggestion 1297

Hi Bruce,In reference to this suggestion:We think is a great idea, however it is not located in the CRA Target Area.

From: Alexander, Bruce Sent: Friday, July 16, 2010 9:37 AMTo: Wick, DanCc: Diaz, CostanzaSubject: CARE Suggestion 1297

Dan,Please provide your input.

Conservation committee response on 6/17/10: Referred to CRAConservation committee response on 5/20/10: Review - reference was made to

Community DevelopmentConservationReferred

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the newly planted City Hall, Tot Lot Promenade and Coral Wall renovations as providing such a "Greenway" district.Create a "Greenway" within the fulford city zoning (Area) district in order to promote and encourage walkability within our City Center Area.

1319 Conservation committee response on 5/20/10: Implemented.For the city council t adopt an ordinance that promotes gree building and sustainable development throughout our city. To allocate individuals that are interested to be a part of a a "City of North Miami Beach Green Board member" to review and educate our city residences about sustainable development & reviewable materials. I can go into details about strategic elements into what to be implemented…more info…



I.D.

EMPLOYEE NAME :


Judy Genao

Status

494 Revenue committee response on 7/13/09: Sent to Public/Private on 7/13/09.Revenue committee response on 6/24/09: referred to Bernard McGriff for review on 6/19/09. Duplicate See #492 - Metered parking for visitors & silimar to what other cities have such as miami beach & downtown Miami.

PoliceRevenuesDuplicate

1180 March 2010 CARE Award WinnerWorkplace Efficiency response on 4/15/10: Being Implemented3-11-10 Committee informed that HR will make arrangements to have Frantz provide classes once the Census is over as he is busy with that at this time.Use Frantz Jean Louis at the PD, who is a court certified translator to teach some very basic Creole classes for PD and officers. They need to know key words like "gun" "run" "license" "get him" "drugs" "arrest" "kill" "murder" etc. If it works we'll expand it to teach other city employees their essentials. Frantz says he is ready willing and able.


1400 May 2010 CARE Award WinnerPD Investigators currently use a card-board folder with 6 precut squares in it, in which is used to tape in 6 subject Polaroids to make a line-up. Suggest we not order these expensive folders anymore ($1,500) and instead create a form in the computer in which they can drop & drag 6 photos. Saving $

PoliceRevenues


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I.D.

EMPLOYEE NAME :


Karen Shields

Status

1444 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 3:29 PMTo: Alexander, BruceSubject: A couple more1444 Close, BTR is a State-set fee

Business Tax fees-Compare current business tax fees with those of other cities and align the city's fees as closely as possible to reflect the fees of the cities surveyed



Utilize a collection agency to assist in collecting overdue accounts recievable, particularily water bills.



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I.D.

EMPLOYEE NAME :


Karim Rossy

Status

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30 From: Thompson, Karl Sent: Friday, July 31, 2009 5:46 PMTo: Rossy, KarimSubject: RE: C.A.R.E. Suggestion #30 - Karim Rossy

Yes on hold

________________________________________From: Rossy, Karim Sent: Friday, July 10, 2009 10:13 AMTo: Alexander, Bruce; McGriff, BernardCc: Thompson, Karl; Rivero, CarlosSubject: RE: C.A.R.E. Suggestion #30 - Karim Rossy

Re: Ord 89-13 sewer impact fees review

Bruce and Bernard,My understanding is that due to the tender economy , we were holding back on fee increases. The analysis of the ordinance had already been placed in motion with GAI. But then placed on hold.

Karl can you confirm?

Karim

________________________________________From: Alexander, Bruce Sent: Friday, July 10, 2009 10:06 AMTo: Rossy, Karim; Rivero, CarlosCc: McGriff, BernardSubject: C.A.R.E. Suggestion #30 - Karim Rossy

Karim/Carlos,Please see attached C.A.R.E. Suggestion #30 and advise on current status. Thanks - Bruce

Revenue committee response on 7/31/09: Defer to Future Year.Revenue committee response on 7/16/09: 10-11 Budget Yr.Revenue committee response on 6/24/09: Pending.Review the rates in ord. 89-13 for sewer connection chrges. As the Ord. year (1989) implies, the rates are 19 years old and quite outdated. If we want to collect our just impact in todays dollars, this should be reviewed! I have brought this up a few times in past 18 months but I guess the political climate wasn't right. Maybe it still isn't. MDWASD rate is $5.60 per GPD - ours is $1.20 per GPD. They treat - we don't. The fee we collect is for R&R and we can justify collecting and spending it. i.e. Myrtle Grove F.M. replacement this year. Collected this year $65,000. If rate is

Public ServicesRevenuesDefer To Future Year

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doubled $130,000 which is still cheaper than MDWASD and would increase revenue $65,000.

From: Rossy, Karim Sent: Friday, July 10, 2009 10:13 AMTo: Alexander, Bruce; McGriff, BernardCc: Thompson, Karl; Rivero, CarlosSubject: RE: C.A.R.E. Suggestion #30 - Karim Rossy

Re: Ord 89-13 sewer impact fees review

Bruce and Bernard,My understanding is that due to the tender economy , we were holding back on fee increases. The analysis of the ordinance had already been placed in motion with GAI. But then placed on hold.

Karl can you confirm?

Karim

263 Workplace Efficiency committee response on 10/15/09:Checking with Susan Ownes, City Clerk.Commercial establishement on-site inspections for occupational licenses

Public ServicesWP Eff./Rev.Implementing

264 Revenue committee response on 6/24/09: being done. Evaluate all properties to confirm they are billed for sewer service


268 Consider hours of operation when scheduling in-house traning sessions Public ServicesWorkplace EfficiencyBeing Done

277 Expenditure committee response on 6/4/09. Enforce Union Contract Article 17, Section 7 re: safety shoes

Public ServicesExpendituresImplementing

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Revenue committee response on 7/16/09: see 279, 305 & 306. Referred to Bob Nix, Community Development.Sell city owned land adj. to SFR 16460 NE 35 Ave. Folio #67-2215-001-2430





Revenue committee response on 7/16/09: see 279 304 & 306. Referred to Bob Nix, Community Development.Sell city owned land - Folio #34-2109-002-0540


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Revenue committee response on 7/16/09: see 279, 304 & 305. Referred to Bob Nix, Community Development.Lease to adj. property owners Folios #07-2216-008-0300&07-2216-008-0290


1248 Esmond Scott's response on 6/17/10: This would require a minimum of 5 additional employees and is not financially feasible at this time.Cut back on contracted mowing at various locations. Perform the service in-house with 1 or 2 hired laborers.Create a couple jobs. Save big dollars!1. Norwood WTP2. Wastewater facility3. Waste water 35 lift stations sites4. 207 St. booster station sites in Aventura

Current cost well over $75,000/yrCost of 1 maintenance worker at $25,000Cost of 2 maintenance workers: $50,000use 1 maintenance worker and one volunteer! $25,000Savings about $25-50,000/year after initial investment of purchasing equipment. The above sites are for the most part small and can be done with a 32 inch standing mower and or a small push mower.



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I.D.

EMPLOYEE NAME :


Karl Thompson

Status

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19 From: Rivero, Carlos Sent: Wednesday, June 16, 2010 5:01 PMTo: Thompson, KarlCc: Alexander, BruceSubject: RE: CARE Suggestions non-response

Bruce, close it for now then

From: Thompson, Karl Sent: Wednesday, June 16, 2010 4:58 PMTo: McGriff, BernardCc: Fennell, Marcia; Alexander, Bruce; Casio, Jose; Rivero, CarlosSubject: RE: CARE Suggestions non-response

I thought this requested had found no favor and died. Is there authorization to proceed? Most of these outfalls in not all are in Eastern Shores.

Jose, I believe Joe Bowles has a list. If so pleas have him compile a list. Outfall #, address, property owner name, folio #

Karl C. Thompson, P.E.Assistant Director of Public ServicesCity of North Miami BeachPublic Services Department17050 N.E. 19th AvenueNorth Miami Beach, FL 33162tel 305-787-6049 (direct)fax 305-957-3502

From: Rivero, Carlos Sent: Wednesday, June 16, 2010 1:21 PMTo: Thompson, KarlCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE Suggestions non-response

Karl, please notice the following suggestions have been sent you for review/clarification and we have not received a response:

Revenue committee response on 10/7/09:Revenues #19 Sent to Karl Thompson.Revenue committee response on 9/17/09: report next meeting.Revenue committee response on 6/24/09: to K.T. for clarification. Implement outfall fee passed to property owner - $175 annually x 130 o.f.


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149 Pub./Private Partnership committee response on 11/19/09: Implemented - Sponsored by CRA.Pub./Private Partnership committee response on 6/18/09: Dan Wick, CRA Coordinator coordinating purchasing of LED reader board to be installed on NE 19 Ave. median in the CRA. Pub./Private Partnership committee response on 6/8/09. Seek sponsor to donate new NE 19 Ave. LED reader board.


187 Expenditure committee response on 6/4/09. Repair tattered flags in lieu of new replacement


303 5-5-09 per Cmte., City currently uses Citywatch which is similar system and works well.

Implement CodeRED emergency notification system


338 Workplace Efficiency committee response on 7/16/09: Dan Wick, CRA city sign standards project in progress.Replace in ground project signs w/properly weighted A-Frame signs.



I.D.

EMPLOYEE NAME :


Kathy Frascati

Status

978 8-12-10 Cmte informed that this is still in progress. IT doing migration of systems first.6-25-10 Still awaiting implementation via program change.Workplace Efficiency response on 4/15/10: No Change.12-17-09 Committee has been informed that IT has already been in discussion with Customer Service but prgramming will take some time to complete.When we have bad checks & special plugs, we need to have a way to flag accounts so that the customer cannot pay on-line. These are cash ONLY accounts.


1639 We should charge or increase additional deposits for delinquent accounts. FinanceRevenues


I.D.

EMPLOYEE NAME :


Kathy Katerman

Status

102 CIP status report received on 5/21/09: Implemented. Install security cameras in City Hall elevators and stairwell

PoliceCIP/WP Eff.Implemented

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244 Light sensor switches in restrooms PoliceEnergyBeing Done

245 Pub./Private Partnership committee response on 7/16/09: Not feasible under Government Franchise Agreement.Pub./Private Partnership committee response on 6/8/09: Research.Allow Kiwannis, Lions, Chamber, Optimist to advertise on Ch77.

PolicePub./Private Partshp.Closed

246 Pub./Private Partnership committee response on 6/8/09: Part of Sponsorship Packet. Company sponsored city events.


247 Citywide extensive Access, PP, Publisher, Word, Excel training PoliceWorkplace EfficiencyImplemented

248 Revenue committee response on 6/24/09: enforcement matter. $20 bicycle registration requirement w/stickers


249 Pub./Private Partnership committee response on 7/16/09: Not feasible due to staffing constraints.Pub./Private Partnership committee response on 6/8/09: Research.Promote resident amateur photo contest - good community relations


312 Revenues response on 6/17/10: Reject - the intent of the newly passed ordinace is to discourage or eliminate peddler traffic.Require peddlers permit or temp. license to sell goods at intersections


341 Adv. job announcements on monster.com & jobbuilder.com PoliceWorkplace EfficiencyClosed

435 Duplicate - Install motion sensor light switches in all city buildings to reduce electrical & cooling costs.


436 Duplicate - Buy a more programmable thermostat system for the police building to help reduce cost.


495 In Process of being done - A list of all the CARE ideas that already were submitted need to be posted online on InsideNMB so employees stop submitting duplicate ideas on the CARE cards. Plus the list will be thought provoking and inspire other good ideas.

PoliceWorkplace EfficiencyBeing Done

496 Revenue committee response on 6/4/09: Funds must go to general fund. Hold a 5k race in the city, call it "Run From The Cops" with a $20 or $25 entry fee. Hold it in the CRA district. Runners get orange tee-shirts that resemble prisoners attire. At the water stop tables, put water cups & donuts. Proceeds benefit the Police Awards Dinner or supplement the funds in the victim services account. This event would have the officers running at the rear of the pack, as well as k9 officers and dogs, and a police car bringing up the rear.


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497 7-31-09 Per Cmte, installation of protective tubing has occurred.Chairs in nice new employee lounge on 2nd floor scratch the nice floor when moved. Buy inexpensive clear tubing used to pump water into fish tanks. Slice it down the center lengthwise and wrap it around the leg to protect the floor.


498 Being done by the Public Services Dept. for end-of-school year "Career Days" Hold a "Touch-A-Truck" event free for boys & girls in our community. Kids can see, touch, climb on, and have pictures taken with the big equipment.

PoliceOther/Public Services Dept.Being Done

499 Have the community policing unit in the PD organize a "Policing Summer Camp" and coordinate it with Leisure Services for a fee. Parents could enroll their kids to come to summer camp at PD and learn many aspects about being a police officer. Kids 10-14, 3 days a week, 3 hours per day. This would be exciting to many young people, foster improved relations between youth and police, and be a great recruitment tool leading to becoming an Explorer or police officer. Topics taught by CP officers: Crime Scene, Finger Printing, Bike Patrol, Ticket Writing, Seat Belt Laws, Traffic Stops, What is SRT, Dive, CNT, Tour Jail, DCJ, Gangs, etc. Cost $400 to include a polo shirt, training binder and a diploma of completion.

PoliceOther/Leisure ServicesClosed

500 Duplicate - Being done - See #495 - Modify the CARE card design layout as shown on attachment. With section for the committee(s) to reply back to the employee that made the suggestion. No one seems to hear back on their ideas. And this discourages future ideas.

PoliceOtherDuplicate

629 8-17-09 Cmte discussed that where possible some courses have been taped, but mandatory City Manager meetings are held in several sessions to compensate for varying schedules.Workplace Efficiency committee response on 7/16/09: Review.Video taping or web cam those events that all city employees must go to. (i.e. city mgrs. Speech, health care insurance changes). Have a sign off sheet. This way people view it at their own time on duty. Cost saving. And have them funnel any questions to presenter by email or whatever.


630 Pub./Private Partnership committee response on 9/17/09: A certificate of appreciation would be appropriate / report next month.Code Compliance always takes a negative rap because they are always knocking on doors with bad news to residents. I suggest that when a home comes quickly into compliance that they knock on the door with an appreciation (1) coffee mug (cost $1) and thank them. (2) Or give them a 3 page city directory of help phone numbers with coupons on back to local restaurants, making this a partnership with city and Chamber. Or (3) just give them a pre-programmed automated "Thank You" phone call. Emphasizing the good people coming into compliance

PolicePub./Private Partshp.Recommended

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639 Pub./Private Partnership committee response on 7/16/09: Leisure Services has a similar annual event "Love In" which is attended by NMB senior residents.City should hold a "Sr. Prom" dinner dance. $15 admission, corsage at door, photo taken of couple, dinner, dancing, followed by a bus ride to local bowling alley for midnite bowling and buffet (alley to donate) and then ride back to MdDonald Center to receive their photo and go home. It is done up north and is very popular. At dinner the group hears about crime prevention tips for seniors and volunteer opportunities. Dance studio at 17 and 163 would provide dance instructors to dance with women or perform at dinner too. See MiamiHerald/Neighbors / Thursday, June 4, 2009, Aventura "Seniors dance the night away at annual prom" article attached.


640 8-13-10 Committee received determination from Code Compliance.Since this is a violation of city code, it will be handled as any other violation. The City cannot show favoritism to businesses over others. Also, asking for donations for the explorers wouldn't appear appropriate and could be misinterpreted as the City citing properties just to make money.Workplace Efficiency response on 4/15/10: Referred to Mr. Pieslak, Code Compliance Mgr.Workplace Efficiency committee response on 12/17/09: When new Code Mgr. is hired.Workplace Efficiency response on 11/19/09: Esmond Scott to get w/Kathy Katerman.8-20-09 Per Cmte: PD is working out logistics with Code and Comm. Dev so they can implement this suggestion.On many police calls, units respond to the front and back of businesses. The unit in the back often doesn't know if he is behind the right business in strip plazas, especially along NMB Blvd. Have Code pass out a flyer to businesses not in compliance, reminding them that it is required, not penalizing them, and referring them to call our Police Explorers who will do it and will be accepting donations towards their Explorer Program. This helps the Explorers, helps the police and brings the businesses into compliance.

NOTE: Business names and/or addresses on both the front and back of strip plaza establishments? Bruce 7-8-09


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641 Workplace Efficiency response on 4/15/10: No Change.2-11-10 Committee has been informed that IT is working on creating page on InsideNMb where this information will be stored for easy access.Workplace Efficiency committee response on 12/17/09: Memo sent again and response is required by Dec. 31.Workplace Efficiency response on 11/19/09: Memo sent out on 11/18/09.8-20-09 Per Cmte, recommending that a list be circulated gathering the names of employees and their respective talents.Create an employee talent pool document or database. Each employee would list what they are really good at, or specialize in, or have unique skills in. Then their supervisor's name and phone number would be listed so different departments could call upon and share unique, unknown, underutilized and talented employees. i.e. borrow talents temporarily. Even their past experience talents "Bob used to be a plumber" or "Could you loan us Mary for 3 hrs. for a special power point project"? Draft example attached.


642 Workplace Efficiency committee response on 10/15/09: Duplicate - see 544 & 586.Workplace Efficiency committee response on 9/17/09: Still in review / Spoke to Nominating Committee / report next meeting.8-20-09 Per Cmte, currently reviewing alternative employee recognition programsWorkplace Efficiency committee response on 7/16/09: Review.City employee of the month now has attendance requirements (5 absences). So if a heroic part-time life guard saves a life, he will be eliminated because he has 6 sick days and because he is a part-timer! Awards need to be specific. City employees should have 3-6 types of awards, i.e. Outstanding Attendance, Consistently Dependable Employee, Employee of the Month, etc. Please re-write and re-examine the city employee awards policy. I am willing to help with this endeavor, as I wrote a lot of the police awards policy.


724 2-11-10 Per Cmte: due to a lack of participation and materials for the library this card is being closed. 12/17/09 Per Cmte: Memo sent to Dept Heads to gather donated audio books for Leadership Library. Response expected by 12-31-09Workplace Efficiency response on 11/19/09: Memo sent out on 11/18/09.Workplace Efficiency committee response on 10/15/09: Recommendation to dept. heads to present to employees.Workplace Efficiency committee response on 9/17/09: solicit donations at next Sr. Mgt. meeting.Create an audio leadership library where supervisors from all departments can exchange and donate audio books. Signout and return. To get the program started, maybe our library could donate ten audio books: The One Minute Manaager, 7 Habits of Effective Leaders, The Leadership Challenge, Good to Great, Thank God It's Monday, Leadership Secrets of Collin Powell, Pursuit of Service Excellence, Encouraging The Heart, and Top Ten Mistakes Leaders Make.


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725 Pub./Private Partnership committee response on 4/15/10: Close - Listed on NMB website.Public/Private Partnership committee response on 9/14/09 - In Progress.I often hear people say that Leisure Services parks all cost money and children who live across the street from Mishcon Field can't go out and just kick a soccer ball. It would be helpful if we had a list of free fields and pay fields, with hours of operation on it. And who to call to schedule a field. We could give this out.

PolicePub./Private Partshp.Implemented

726 7-9-10 Committee informed that sign shop in final stages of production. Samples were viewed by committee of possible signage and numbers.5-20-10 Due to heavy workload in Sign shop this has not yet been completed but is definitely in the works.Workplace Efficiency response on 4/15/10: No Change, will follow-up with Eduardo Gurgel.2-11-2010 The committee was informed that the sign shop is currently working no this projectWorkplace Efficiency committee response on 12/17/09: Card # 726; As of the 12-17-09 Beverly stated it is being implemented as of January 2010Workplace Efficiency committee response on 9/17/09: ImplementedSimilar suggestion - see 46. When cars pull into the driveway between City Hall and PD, they often ask is this 16901 or 17011? When sitting in their car at that location, there should be numbers on each building, that they can see - 16901 & 17011.

PoliceWorkplace EfficiencyImplementing

727 10-9-09 Per Cmte: this suggestion will be added to InsideNMB as a tip for managers to use as an employee incentive programWorkplace Efficiency committee response on 9/17/09: Being discussed.Purchase a supply of chocolate Mr. Good Bars. Allow managers within the city to take these to give out to employees. After employee does something fabulous, managers should put the Good Bar on their desk with a post-it note, "You were Mr./Ms. Good Bar to our agency this week, I appreciate your extra effort on our project." Small cost with big rewards. One box per manager per year. Inexpensive, personalized and timely rewards.


856 Pub./Private Partnership committee response on 11/19/09: Being Done.With the new city café open, I would like to see us have the café provide food whenever we are having meetings or working lunches. Instead of ordering outside foods and having them brought in, let's support the café.


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870 5-20-2010 Cmte determined that there are not enough resources or time to proceed with this idea. Perhaps best to revisit in the futureWorkplace Efficiency response on 4/15/10: Will be implemented when display case space is available. Will check with Kathy Katerman.12-17-09: Per Cmte, display currently in use for other promotion. Once complete will be implemented.Workplace Efficiency response on 11/19/09: Review.See attached drawings. Utilize 2 glass display cases in lobby of City Hall to recognize all the quiet extra community efforts our city employees do. They do a lot of good compassionate random acts of kindness that the public should hear about. (This is not an award.) It may encourage others to do similar. One person would be the collector of information coordinator. Create a 2nd board for the public. Little to no cost. Heart warming and morale boosting. Encourage the heart.

PoliceWorkplace EfficiencyDefer To Future Year

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#911�Close. Not feasible



Expenditures committee referred to Beverly Hobson for review on 2/10/10.I know a very nice and good yoga instructor who costs $50 for an hour and 15 minutes regardless of how many people participate. She does rambunctious kids, teens, through seniors. Perhaps she is cheaper than Leisure Services current yoga instructor. Or she could be used for a free city employee appreciation de-stress session on Friday from 4-5 PM.

Customized yoga InstructorMelanie Weschler, RYTRegistered Yoga TeacherIndividual or Group954.328.2880


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912 7-9-10 Committee informed that upon the purchase of new cards the attempt will be made to fit the new line of text onto the card format.Workplace Efficiency response on 4/15/10: No Change.Workplace Efficiency committee response on 2/18/10: Still in review.2-11-10 Committee will seek the opinion of IT to determine if software can be altered to include this textWorkplace Efficiency committee response on 12/17/09: Will be considered when ordering new badges.When making city name badges, ad a line that says "Valued City Employee Since 1989 - 1997 or whatever". People take great pride in being dedicated to NMB for their number of years. And it shows the employee we value their years of experience. And the customers they are serving will realize this guy wasn't just hired yesterday and have confidence in their responses.

PoliceWorkplace EfficiencyReview

1109 2-11-10 Per Cmte: The golf tournament never came to fruition therefore this cannot be considered.Have City Manager authorize any city employee who pays the $100 to participate in the golf tournament to be given an admin. day off.I don't feel they should pay the $100 and also use a leave day.(I'm not a golfer)


1110 Duplicate - see suggestion 763Get a 12" x 18" or bigger color decal to put on all police cars & city cars."Our city moves forward when you send the CENSUS for back" 2010 CENSUS April 1, 2010

PolicePub./Private Partshp.Duplicate

1179 8-12-10 Committee informed that this not implemented, PD needs another two months to work out details of implementation.Workplace Efficiency response on 4/15/10: ImplementedWorkplace Efficiency committee response on 3/18/10: LETF Funding?3-11-10 Committee looking into funding for this worthy project and logistics as far as return postage.Create a blank postage pre-paid postcard for detectives to give out on area canvasses. People and witnesses are reluctant to be seen talking with us on their door step immediately after a crime. With this they can write down what they saw or know and drop it in any mailbox anonymously. This would supplement crime stoppers (305) 471-tips and our website anonymous tips.

PoliceWorkplace EfficiencyImplementing

1254 Volunteer committee response on 4/15/10: Close - not feasible.We book about 5 intercontinental flights per week. Searching for best flight possible and booking it takes about 45 min each and can go on for days sometimes. We could free up our employee from doing this by having a local travel agency volunteer to help the PD and search for best flights. Then reward the travel agency after one year with a a plaque in front of council for their volunterism and contribution.

PoliceVolunteer ProgramClosed

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1255 Expenditures Committee response on 6/7/10: Exp #1255 Forwarded to Mac Serda on 5/25/10Expenditures Committee response on 5/25/10: Exp #1255 Forwarded to Mac Serda on 5/25/105-6-2010 The PD has informed us that this has now been implemented.The PD task force unit has 3 people in it. 1 is provided with a car by the task force at no cost to us. The other 2 have been using rentals in years past , at a cost of $200/year each. Suggestion: get these 2 dets out of rentals and into seized forfeited vehicles taken from criminals. Recently we got 1 det into a seized vehicle-lets get the last det a seized car and have zero rental costs in this unit.


1256 5-17-2010 Public Services has informed the committee that they had a pilot on units like this some time ago however back then they were problematic and presented drivers with a false sense of security which resulted in increased fender benders. They prefer to go with “backup” personnel as is in place now.The city had 40+ incidents in 5yrs where a city vehicle backed into something. Evaluate cost of an audible beeper in driving cabs that alerts drivers as he get very close to an object. Maybe it is cheaper than the accidents we have had.


1267 Revenue Committee response on 5/25/10: Rev #1267 Being done. CloseAll purchasing contracts should have an expiration date. No contracts should just be rolled over and honored year after year. Every contract should have to go out for re-bid every 3 years, or whatever time period is best. Finance dept should monitor when bids are about to expire and notify depts of such.

PoliceRevenuesBeing Done

1406 8-12-10 Committee informed that the PD is still reviewing for possible implementation7-9-10 The committee will check with the Police Department to see if they have implemented yet.Create a stat sheet to be given to every dom violence victim who refuses help or asks to be returned to her residence where her abuser lives. Sheet would have cold hard facts. Like " 1 out of 5 women in the US who was bruised or received a black eye from her abuser later winds up murdered by this same abuser".


1407 Create a file drawer in PD for special events project files. To contain ops plan, after action memos, & vendor info for re-occuring events in the City like:Snowfest, City Festival, Oiympic Torch Run, etc. So the person who oversees the project next year has a good starting point.


1408 Ove the years through various means, doesn’t the City come to acquire & own homes in NMB. North Miami I know own 72 such homes in NMB . Lets examine this and think about selling or renting out such properties (via a property mgmt co.) to generate income.

PoliceRevenues

1409 For upcoming Memorial Day, Create a large framed poster of all our men & women, civilian & sworn, Police Employees picture who served our country in the Armed Forces & now faithfull serve our community.-"Serving our naiton Now faithfull & with pride serving our nmb community"


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1498 Determine the hourly cost to operate our police marine boat, fuel, & manpower. Examine the waterways we patrol. Seems our patrol only ( or largely) protects the residents living in Eastern Shores. Put the issue before the special taxing district and see if the residents wish to fund a marine officer, like the fund the guard gate. Increase what they must pay but doubles their proctection-from land to sea.

PoliceRevenues

1501 Offer a program thru the library that when someone passes away the family may dedicate a book on the topic of their choice in a loved ones name. i.e. if my mom dies and she enjoyed gardenin. I could for a $100 donation to the nmb library select a gardening book ( which we already have) in her honor. Post a sticker inside the cover giving credit to the donor and the deceased. Our cost- only the sticker. Advertise program on Ch77 or at funeral homes, etc.

PoliceRevenues

1502 7-9-10 Cmte was informed via HR that this has been implementedWhen complaints on Police officers come in a case file is started with a memo to the chief attached to the file jacket. Also, by law, we must conclude the investigation in the 180 days period. Once we exceeded that and had to drop the discipline. Idea: add a line on the jacket memo that already calculates the 180th day. Ie. "investigation must conclude no later than dec 17, 2010" So the expiration cant easily be over looked.


1507 Pub./Private Partship. response on 8/26/10: Not Feasible due to bargaining unit issues.

From: Alexander, Bruce Sent: Friday, July 16, 2010 9:23 AMTo: Perez, MariaSubject: RE: CARE Suggestion 1454 - from Expenditures to Workplace Efficiency

Maria,For WP Eff. Committee review. Isn’t this similar to 1454 in probable repercussions?

CARE Suggestion 1507 being referred from Public Private Partnership Committee:

Create an imitative called "City of NMB's contract with the community". In which any employee in the city may miss up to 3 days of work per year (and still get paid without spending their leave time) However they must bring in proof they were doing a full day of volunteer work in the south Florida community, i.e. Habitat for Humanity


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1522 From: Alexander, Bruce Sent: Thursday, August 26, 2010 4:06 PMTo: Perez, MariaCc: McGriff, Bernard; Stampp, KanikaSubject: CARE Suggestion 1522 - Kathy katerman

Maria,Please include link for Switchboard Miami 211 on citynmb.

www.switchboardmiami.org

Pub./Private Partship. response on 8/26/10: Implemented by promoting Switchboard Miami 211, a 24/7 counseling hotline.

Thanks – Bruce

Pub./Private Partship. response on 8/26/10: Implemented by promoting Switchboard Miami 211, a 24/7 counseling hotline.

New workshop idea:We had two suicides in 1 week over financial matters (being broke and lost their job), do you think we could create a support group workshop for our community run by 3-4 people (a social worker, or counselor, our chaplains, a job placement agency rep)

So they could talk about their feelings, get support, get ideas on job opportunities or sites to find jobs, ideas on ways to save money to get thru the tough times, encouraging them to maintain supportive relationships thru trying times, how to find strength in other activities during this time, how to focus on the good in their life, make referrals for those that need more serious help. Talking about it may help them feel better, and realize that their not alone, and that some others have it even worse, and they might make a new friend at the meeting. For example,… "Feeling depressed? Out of work? Finances got u down?... If so attend this free workshop and discussion on August____ in the McDonald Center…Together we can get through this…" If we prevent one suicide (without ever mentioning the word suicide) it will be so worth our efforts in organizing this. May be it becomes an ongoing group mtg if the interest is there.I think we could get media attention on this also.

PolicePub./Private Partshp.Implemented

1523 Pub./Private Partship. response on 8/26/10: Being DoneAt all city ribbon cuttings + cermonies where we "Pledge to the Flag". It would be a nice tradition to involve + use our own department heads (or assistant department hds, or city employees) children to lead us in the pledge. This would demonstrate a " family" atmosphere of caring. And would introduce our children to local government + their parents work.


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1564 From: Murphy, Paulette Sent: Friday, July 23, 2010 4:39 PMTo: Alexander, Bruce; Stampp, KanikaCc: McGriff, BernardSubject: FW: CARE suggestion 1564

#1564 – Under review

There is a ceramic and mosiac art studio ( on the corner of NE 164th Street and NE 17th AVE. Perhaps a public/private partnership could be established between that business and our new ceramics trailer program at Washington Park. A partnership that benefits both entities. (ie. Instructor, lessons, supplies, etc.

PolicePub./Private Partshp.Review

1693 Does the city have a mission statement? If so, please put it on the city web page for the public to see. I couldn’t find it there.

PoliceWorkplace Efficiency


I.D.

EMPLOYEE NAME :


Keith Henry

Status

802 Similar suggestion for a 5K race - See 496Revenue committee response on 6/4/09: Funds must go to general fund.As a means of bringing in revenues to the city, I am once again suggesting a 5k memorial run for the late Marlvin Phillips who served this city for over thirty years. Corporate sponsorship and other means could be identified as sources to bring in much needed revenue. This, I'm proposing to be an annual event which could be a precursor to the annual corporate run in Miami.



I.D.

EMPLOYEE NAME :


Kendra Woodroffe

Status

946 Conservation committee response on 7/16/09: Duplicate - See 537 & 552. Being replaced as needed.As a city that has the ability to provide water service to residential and commercial consumers who we often plead with to conserve this precious resource, we ca be an example by our choice to utilize motion sensor faucets to reduce wastage when using the bathrooms/kitchen faucets. We can even have toilets that flush that way too . . . it will also reduce the spread of germs that can result from contact from flushing.

FinanceConservationBeing Done

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I.D.

EMPLOYEE NAME :


Kenisha Adams

Status

135 Pub./Private Partnership committee response on 5/20/10: Close - waiting for funding.Pub./Private Partnership committee response on 4/15/10: PendingPub./Private Partnership committee response on 11/19/09: Area has been identified behind the Y.E.S. Center for this project.Pub./Private Partnership committee response on 6/8/09.Kaboom playground equipment projects


136 Cheerleading team for all football events Leisure ServicesWorkplace EfficiencyBeing Done

291 10-9-09 Per Cmte: Will have to defer project to another fiscal year as there are no funds to move ahead with this suggestion. Major costs involved with this type of system8-20-09 Per Cmte, seeking alternative source for funding. Cannot use LETF. Costs for this solution would require going out to RFP as in excess of $75,000Workplace Efficiency committee response on 7/16/09: See 59 & 472Software integrating Time keeping and payroll-Qqest Software Systems.


714 CIP committee response on 8/20/09: Included in FY 2011 Master Plan.At Uleta Community Center, there has been several entries without authorization in the pool area and play ground area. For the pool, I suggest iron metal gates that are about 8 feet tall. And for the playground, I suggest the playground to become an open entry at all times because business operation are not open on Sundays. And, most familhy affairs take place on Sundays.Secondly, I recommend an expansion project on Uleta Park playground. I've enclosed business information for estimates, terms, and conditions on the pool and playground.

Leisure ServicesCapital ImprovementsDefer To Future Year

808 Duplicate - See 315, 384 & 644Pub./Private Partnership committee response on 6/8/09: Against County ordinance& NMB signage code. Revenue committee response on 6/4/09: Against Countyordinance and NMB signage code.I suggest an expansion in advertising and promoting different programs. Such as, B.L.A.S.T., Intrumural Sports, etc. And a good way to promote is a big banner being shown on gates or road signs.


945 Pub./Private Partnership committee response on 4/15/10: CloseI suggest the city of NMB partnership with Krispy-Kreme to sell donuts and we earn a percentage from it.


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1018 Public Private response on 12/22/09: Close - We are taking the maximum amount of trips that our current budget allows. We do not have room or funding for a gymnastics program. I recommend more recreation trips for the staff and campers such as skating, canoeing, camping, etc. I also recommend gymnastics for the after school program.


1079 Revenue response on 4/7/10: Rev.1079 Already on our web site, closeI suggest calendars be created for the upcoming years. The calendar format can illustrate our different special events the city offers every month. Also the city can profit revenues from city of NMB residents and employees.


1221 Pub./Private Partnership committee response on 5/20/10: to be implemented when funding is available.Pub./Private Partnership committee response on 4/15/10: Review.I suggest a youth outreach group/or program where other city's youths join in a program or event to socialize with other inner city youths. More like a field day. City's in mind: City of Opa Locka, City of Aventura, City of Miami Garden, City of Miami, City of Sunny Isles Beach, etc.

Leisure ServicesPub./Private Partshp.Implemented


I.D.

EMPLOYEE NAME :


Kevin McIntosh

Status

290 Conservation committee response on 1/21/10: Defer to Future YearConservation committee response on 9/17/09: Mr. Austin reported implementation during next purchasing cycle.Replace V8 with V6 fleet vehicles.

Public ServicesConservationDefer To Future Year


I.D.

EMPLOYEE NAME :


Kevin Sims

Status

107 Revenue committee response on 6/24/09: new lockers recently purchased. Not financially feasible. Purchase coin lockers for swimming pool facilities


108 Pub./Private Partnership committee response on 6/8/09. Youth, job, health ed grants/city program sponsorships from local businesses.

Leisure ServicesGrants/Pub./Priv.Implemented


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I.D.

EMPLOYEE NAME :


Larry Gomer

Status

617 Duplicate/Rejected - See 315 & 384. Pub./Private Partnership committee response on 6/8/09: Against County ordinance & NMB signage code. Revenue committee response on 6/4/09: Against County ordinance and NMB signage code. Rent sign space at local park ball fields to local businesses, similar to MLB or NFL.


1253 Revenue Committee response on 5/25/10: Rev #1253 Being done. CloseCharge higher fees for non residents to use city facilities/fields, pool, etc… Residents would pay current fees.


1258 Committee response on 4/12/10:From: Austin, Airia Sent: Friday, April 09, 2010 5:22 PMTo: Scott, Esmond; An, JeffCc: Stampp, Kanika; Alexander, BruceSubject: RE: Care Suggestion 1258

In south Florida we do not have enough wind at a constant velocity to make turbines sustainable; hence the reason we are looking to solar systems and even then we do not have enough real estate to for solar panels to make it viable. Also the payback for such systems at this time is estimated at twenty plus years.Thank you, Airia

Place small wind turbines on City Hall to generate electricity to partially power operations on weekends, sell electricity back to FPL think green.

PoliceConservationClosed

1586 Energy Committee response on 8/12/10: Duplicate - See 591. Also subject to energy audit. Police Department Suggestion: Consider tinting all windos on city buildings to reduce energy costs. Initial up front fees will, in the long run be recovered by savings on energy.



I.D.

EMPLOYEE NAME :


Laura Wozniak

Status

224 Reserves committee response on 8/20/09: Not equitable to customer.Reserves committee response on 7/16/09: Pending.Eliminate water restriction surcharge credits

FinanceReservesClosed

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225 From: Supraski, Ben Sent: Wednesday, June 23, 2010 5:49 PMTo: Alexander, BruceCc: Rivero, CarlosSubject: Suggestion 225

Karim just called me and after a discussion and deliberation, Karim agreed to the response I gave below.

225 – I have left two voice messages for Karim to call me regarding the hydrants and he has not returned my calls as of yet, however, I believe he has been away on vacation. My initial feeling on this matter is: charging one customer for a hydrant located near their property multiple times because they have additional accounts is not in the spirit in which this charge is intended.

After I confer with Karim, I will provide you with an additional response.

From: Supraski, Ben Sent: Wednesday, June 16, 2010 6:03 PMTo: Rivero, CarlosCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE: CARE suggestions non-response

The following are my responses to the referred suggestions found below:

225� - I would like to discuss the merit of this suggestion with Karim and get back to this Committee no later then June 22 with a response.



Revenue committee response on 6/24/09: referred to Ben Supraski for review. Resume policy of charging hydrant service to ea. acct. not ea. Customer


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235 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report235�Close, never clarified

From: Supraski, Ben Sent: Wednesday, June 16, 2010 6:03 PMTo: Rivero, CarlosCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE: CARE suggestions non-response235 - Customer Service, as a practice, never credits an account based on an estimate reading. The suggestion needs to be clarified, an example would be helpful.



Revenue committee response on 6/24/09: referred to Ben Supraski for review. Cease sub-meter estimates for credits when meter access not provided


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404 From: Supraski, Ben Sent: Wednesday, June 16, 2010 6:03 PMTo: Rivero, CarlosCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE: CARE suggestions non-response404 - This is our standard policy and the procedure to ensure its adherence is: Engineering coordinates with Customer Service and checks for any outstanding customer bills and requires that they are paid in full before they proceed with additional metering.



Revenue committee response on 7/31/09: Referred to Ben Supraski.Implement requirement that customer pays total amount due prior to receiving additonal meters.


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405 – After conferring with Gale Young and Lori Helton, we determined that there would be no benefit to customer or City in implementing this billing format change. To date, we have not had any customer complaints or inquiries regarding our format and therefore feel a change is not warranted.

Referred to Ben Supraski and Susan Gooding-Liburd for review on 6/17/10.From: Rivero, Carlos Sent: Wednesday, June 16, 2010 3:43 PMTo: Gooding-Liburd, Susan; Trinka, BarbaraCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE suggestions non-response


Revenue committee response on 7/16/09: ReviewRevise Miami-Dade billing to reflect number of units on the account instead of a billing charge per regular or final bill.


1474 I suggest the City of North Miami Beach get a legal opinion on when we can or should post late charges to the utility billing accounts and we should post these late charges fairly and equaly. The amount of time monthly billed customers are given to receive and pay their bills before late charges are posted to their accounts varies. Customers from the city of Miami Gardens were given 17-20 days to receive and pay a bill whereas customers form Sunny Isles Beach received 24-27 days, based on the last three months. Quaterly billed customers receive much more time to pay their bill before late charges are posted to their accounts. Based on the last ghree residential cysles, it is anywhere from 61 to 83 days. There will be an increas in revenues if we are not posting all the late charges we should be

FinanceRevenues

1475 7-9-10 Similar suggestion as card # 163. Not feasible at this time as we do not have staff to operate a desk full time and trying to recruit volunteers does not provide consistent and continuous service.Start an information desk in the lobby of City Hall from 4-5 p.m. Currently every person that walks into the Ctiy Hall lobby during this hour is being funneled to the cashier's window as it is the only window open for business. During this time of day all the money is out to be batched and bundled for the City's bank deposit making 4-5 p.m. the worst time of the day to direct everyone to the cashier's window.


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I.D.

EMPLOYEE NAME :


Laura Wozniak & Daniel Vazquez

Status

408 Turn off irrigation meters that are not in use to eliminate monthly bill. Down size irrigation meters that are not in use to reduce the minimum charge, homeland security fee and DERM fee. Conservation committee response on 5/26/09: Implemented

FinanceExp./Cons.Implemented



Revenue committee response on 6/24/09: referred to Finance on 6/19/09. Increase the fee for administrative expences when paying interest on deposits, by adding the 1/2 of one percent current fee to the automatic annual rate indexing ordinance.

FinanceRevenuesReferred

451 Revenue committee response on 6/4/09: Not feasible at this time. Create deposits for new services on bill, i.e. storm water and homeland security.



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I.D.

EMPLOYEE NAME :


Lavetta Parrish

Status

541 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report541�Close, no bags of any type should be given

From: Murphy, Paulette Sent: Thursday, June 17, 2010 8:10 AMTo: Rivero, Carlos; Finney, GlennCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE:

Hello Carlos,Most of these suggestions were closed, but here is the info541 – I will check with the library



Revenue committee response on 6/24/09: sent back for clarification on 6/19/09. would suggest the library have reuseable bags, like at supermarkets, instead of plastic bags. Library info could be printed on the bags.


1464 From: Rivero, Carlos Sent: Thursday, July 15, 2010 3:50 PMTo: Alexander, BruceSubject: CARE1464 Close – Initial investment too high

To provide income for the library, I am submitting the following suggestions: 1). Cloth bags, like supermarkets have , with Library info printed on them. (2) make individual headphones and earbuds available for computer users to purchase. (3). Make USB's available for patrons to purchase.


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I.D.

EMPLOYEE NAME :


Liliya Spektor

Status

751 8-28-09 Cmte determined that HR already has a system in place that provides hiring regulations in accordance with the bargaining unit contract.(Civil Service)Attention H.R.Could you please accept employment applications from people who are currently volunteers for promotional positions? We have in the lab, one volunteer. His attitude is exceptional and he is very helpful. He would be a great value for our city as a permanent employee.



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I.D.

EMPLOYEE NAME :


Lisa Baker

Status

486 Notice placed on InsideNMB on 9/14/09:EFFECTIVE IMMEDIATELY, THERE WILL BE A CHARGE FOR LOST ID & KEY CARDS$ 6.00 FOR KEY CARD $ 3.00 FOR ID CARDS.Should you have any question, please contact Human Resources at ext 2047.

Revenue committee response on 7/31/09: Referred to H.R.Revenue committee response on 7/16/09: Refer to H.R. for Policy Review.Revenue committee response on 7/13/09:From: Rivero, Carlos Sent: Monday, July 13, 2009 2:22 PMTo: Hobson, BeverlyCc: Alexander, Bruce; CARE Reserves & Revenues & Expenses CommitteeSubject: CARE Idea No.486

Hello Beverly. The CARE Revenues and Expenditures Committee has determined that this is a viable idea and you have been charged with the task of implementing it through whatever means necessary. Please reply to all with your plan of action for implementation. Copy of the idea has been attached. Thank you (and please don’t kill the messenger :-)

We should start charging employees for lost ID & key cards. It costs the department about $1,100 a year to re-order supplies. If we charged at least $5 per replacement/lost key card, we would generate some of the cost that we spend to purchase supplies.

Human ResourcesRevenuesImplemented

534 We should have a fitness center (gym) for city employees. I know the Police Department have their own gym, in which we do not have access to (unless you're in the Weight Watchers Program). We should turn a room that we rarely use (auditor room on 2nd floor) and put a few treadmills, exercise bikes, elliptical machines and free weights. Just to help our city stay fit!Workplace Efficiency response on 6/30/09: It is not feasible to use the get rid of the Auditor's room in order to convert it to a gym. Also the cost of purchasing equipment is not financially feasible at this time. If possible the matter would be pursued if we could find an empty room within City hall and obtain free equipment.


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680 Volunteer committee response on 8/20/09: All departments are doing the best they can to accommodate volunteers.The city has implemented a volunteer program. ALL DEPARTMENTS should participate and take in at least two volunteers into each department. We have very few departments participating in this program and the participating departments are becoming overwhelmed. We need to show the citizens of North Miami Beach that we are helping our community.

Human ResourcesVolunteer ProgramImplemented

735 Conservation committee response on 10/15/09: Close - individual department operations practice.Conservation committee response on 9/17/09: No. 735: Have not seen this one yet. But it can be easily implemented if individual sections have not done so. Good practice, but saving is negligible.In an effort to save office supplies, the city could secure the pens in customer service areas where citizens and employees frequently need them inorder to fill out paper work. For example: Building Department, Human Resources, Leisure Services, Customer Service, etc.

Human ResourcesConservationClosed

736 Revenue committee response on 9/3/09: close per H.R. response.From: Hobson, Beverly Sent: Thursday, September 03, 2009 12:07 PMTo: Rivero, CarlosSubject: RE: CARE Idea referral

I believe that Lisa is asking if the cost of the drug test can be absorbed by the potential employee instead of by the City. This would certainly be a substantial cost savings to the City if implemented. However, with our economy as it is and so many people losing their jobs, I do not think this is a good time to impose this fee on them.

When potential employees come in for drug screenings, we should not refund their money if they are going to be city employees. We only keep their deposits if they fail the screening. The cost for the drug screening deposit is $40. The drug screening cost is an average of $30. per person. This will help us pay for all drug screenings and for the city to make money for our budget. We do not request a deposit from volunteers, interns and AARP employees for the drug screening process.


817 Public Services, Facilities Manager Mike Delgado reports that a mold remediation vendor (GLE) has been selected and that mold remediation is anticipated at the beginning of FY 09-10.There is a very bad smell of mold on the second floor by human resources. We should have a company come in and test for mold and have it cleaned. This is a health issue that needs to be taken care of asap.

Human ResourcesOtherBeing Done

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850 Similar to suggestion #767 - Being DoneWe should have an employee discount day at the new café. The prices are currently a little expensive for the employees. So they can get more business they should consider this, buy a sandwich and get a free soda. 10% off lunch or lunch specials for example: sandwich, soda and chips for $5.00 only on Tuesdays.

Human ResourcesPub./Private Partshp.Being Done

897 Pub./Private Partnership committee response on 4/15/10: Defer To Future YearPub./Private Partnership committee response on 11/19/09: Implementing.The NMB café should have a suggestion box. That way the employees can suggest ideas to make the café better for them (the café) and the employees (us). They should also have an employee discount day.See suggestion #767 - Patrick Rosiak Pub./Private Partnership committee response on 10/15/09: Being Done.September 2009 C.A.R.E. Suggestion Award Winner.As a way to encourage business at the café, why not have cards for patrons that rewards people for frequent purchases like the Ale House does. (Pay for six lunches and the seventh is free.).

Human ResourcesPub./Private Partshp.Defer To Future Year

898 Pub./Private Partnership committee response on 11/19/09: Rejected.See related suggestions - 767 & 897.The employee of the month and the winner of the CARE suggestion of the month should receive a voucher for lunch at the NMB Café. Doing this should cut back the cost of having lunch at a restaurant (with City Mgr.) which can be a little over priced.


899 Revenue idea #899 – Close. Would compete with the City Café.Once a month, we should have a fundraiser open to public and employees where as we could sell raffle tickets or baked goods such as cakes, cookies, etc. (home made of course). This would help generate funds for the city to go towards city/employee functions, (Christmas Party) or Holiday Party.


966 12-17-09 Per Cmte: suggestion not feasibleEmployees should receive a discount if they live in the city on their water and trash bills.


967 Workplace Efficiency response on 12/3/09: # 967 – mark as already being doneWe have the city's phone directory online and it should also be made printable. It will save the city from printing new booklets for the 2009-10 directory. Not all employees have access to the city's web-site and the books that we currently have are not updated.


994 12-17-2009 Per Cmte, this is already being doneI think all departments should receive recognition for their care suggestions. No matter how many. All departments and all department heads should submit a care suggestion (Council, Mayor, City Manager, Legal, etc.). This will show employees what they think about helping our city.


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995 Expenditures response on 12/10/09: All cell phone allowances were reviewed some time ago and those determined not essential were cancelled. The remaining cell phone allowances are required for emergencies.Cell phone allowance cut backs. To save money, we should cut back on cell phone allowances. Only those who really need a phone are the ones whom work out in the field. (Supervisors, employees) this would save the city a lot of money. $600. x 10 employees = $6,000 and that's for only 10 employees.


1060 2-1-2010 There are already sucurity cameras pointed at the Employee ElevatorSecurity cameras should be installed by the "employees only" elevator for the safety of our employees.


1061 Workplace Efficiency response on 1/20/10: 1061 is a duplicate of 210 for part 1. Part 2 is not financially feasible at this point.1. We should conduct quarterly fire drills and assign fire safety captains from each floor to assist employees and visitors when such may occur. This will be good for the safety of our city employees and visitors. I have been here for three years and we have not had a fire drill yet.

2. We should give out literature for what to do in case of a fire written in English, French/Creole, and Spanish. This will also help inform all on what to do in case of a fire.


1148 2-23-2010 Per Cmte. Suggestion is similar to card # 999 which is not feasible at this time.We should have an "EMPLOYEE SWAP DAY", once a month an employee will be selected to be the department head/supervisor for a day or one employee from each department should switch with another employee from a different department (like someone from customer service swap with someone from maintenance). That way everyone will see how hard each and everyone here a the city works. It will also be a great experience and fun.


1197 Duplicate see 1165We should have a appreciation/luncheon for volunteers that work throughout the city. We should also have volunteer of the month. They help us out when we need them most with no pay at all. Some are AARP, Workforce, and even students and they do their best. They should get recognition in some type of way.

Human ResourcesVolunteer ProgramDuplicate

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1198 3-29-2010 The committee was informed that the reason the employee picnic was folded made part of the community festival was due to budgetary concerns. The City could not afford to continue with separate festivals/picnic so they combined all in order to keep the festivities but lower the cost.For the past three years we have had a community festival that has been incorporated with employee appreciation day. We should change it and have it just for the employees and their family like it was before. We already cater to the community with other festivals such as Easter, Christmas, Halloween, etc…and it is starting to become a lil overwhelmeing as fas as the teenagers and groups of gangs attending. Also the variety of vendors and activities for the employees and their families have not been a good selection. We should do something different. How about we call it "NMB Family Fun in the Sun Day" Locatiion could be at OletaPark (like before) or do it at one of the city parks….serve BBQ chicken, hotdogs, hamburgers,corn, etc….have a pie eating contest, or bake off contest, potato sack race, maybe a lttle talent show!!! Have a volleyball, soccer or basketball game (choice one) with team 2 team it could be employees v s supervisors/dept heads. Give out awards ti 1st, 2nd 3rd place. Have arts and crafts for the kids maybe a slide or and if you have it at Oleta they can go to the beach and do other activities. But we need something JUST FOR THE CITY EMPLOYEES AND FAMILIES to attend!!!! And no employees should have to work that day b/c its just a day to relax!!!!!


1288 Duplicate see 1270We should have an eating area for employees outside. Mayve in the breezeway area were we have the BBQs or any other suggested area. That way the employees can eat outside and enjoy the susn and fresh air.


1386 Duplicate see 1180, 1268We offer training class for excel, powerpoint, etc..,to our employees even though not all employees use these applications. I think we should offer training classes to all employees in either Spanish and Creole. That way everyone will be able to communicate and understand the diversity culture of our community. We can have our employees teach the classes and offer then a salary differential for their services instead of hiring someone on the outside to teach the classes.


1387 8-12-10 Still no response from HR7-9-10 Committee informed that HR will look into possibility.Every year we have a great turnout for the corporate run. And we have so much fun. Each year we have a new T-Shirt representing our city, we even won a few times for best T-Shirts. We should have a contest to have our employees come up with a logo for the new T-Shirts for next year. The prize could be a free membership to to weight watchers at work for the 12 week session that we have here.


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Hello – Please note the care suggestions listed below:1388 – Rejected, committee feels father’s would not be interested

Every year we have a mothers day breakfast to honor our great mothers. I think we should also have a fathers day luncheon to honor our fathers.


1446 All employees should be required to submit care suggestions. That way everyone will have a input on improving the city.


1454 From: Perez, Maria Sent: Thursday, July 15, 2010 3:34 PMTo: Alexander, BruceSubject: RE: CARE Suggestion 1454 - from Expenditures to Workplace Efficiency

BruceThe committee agrees with the consensus of the CARE progress meeting attendees. I will mark as not feasible. You also run into how it will adversely affect the work of any given department many which are already understaffed.

Expenditures response on 7/15/10: refer to Workplace Efficiency.During the summer months employees could elect to work 4 days a week and use annual leave to make up that 1 day or if they don't have the time elect not to receive any pay for that 1 day. This would be good opportunity for employees who have children to spend more time with them when they are out of school for the summer break.


1532 7-19-10 The committee has determined that the existing format for the employment application which is available online and in print in HR is sufficient to satisfy our needs.In order for the form to be fillable, HR would have to purchase software, re-create the form and post to the web. Even if that were done there is no current mechanism for that form to be emailed to the City. It would still have to be printed and mailed /faxed in.Therefore there is no added benefit at this time in switching.Employment Application should have the ability to be filled out online and printed.


1534 8-12-10 Awaiting response from PD7-19-10 Committee has requested the Chief's input as to whether or not there is a necessity for these types of forms to be online.Police officers employment applications for certified and non certified should be available on the city's website.


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1535 Close, this is very confusing if the employee uses the wrong side.

We need to use two sided time cards or two weeks at a time, this will help us save money.


1664 We should start charging te contractors a fee when they do not return their access key cards. We issue them a temporary contractor access badge when they are doing work in the city. Just send them an invoice for non return of city property fee of $6.50 each. These key cards are very expensive, this way we could generate some of the revenue that we spend in purchasing them.

Human ResourcesRevenues

1665 In Human Resources we have temporary key cards for employees when they leave or misplace their own. We need to start charging for the use of them. We had several key cards that have not been returned , and we have to stop the access on that key card. We need to start chargeing a $1.00 non refundable fee for each time they request to use a temporary key card for the day.

Human ResourcesRevenues


I.D.

EMPLOYEE NAME :


Lisa Fogelgren

Status

194 Provide C.A.R.E. suggestion cards on IndsideNMB and city website PoliceEmail Response SentBeing Done


I.D.

EMPLOYEE NAME :


Lisa Kloack

Status

320 Have individual departments produce their own graphic design projects. Public ServicesWorkplace EfficiencyRejected


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I.D.

EMPLOYEE NAME :


Lorenzo Hall

Status


Ticket Master Distributor for P.A.T., other facilities & pay utility bills



I.D.

EMPLOYEE NAME :


Lori Helton

Status

72 Conservation committee response on 11/19/09: Being Done - Duplicate - see 205 & 901. Eliminate purchase of interoffice manila envelopes/recycle current supply

FinanceConservationBeing Done

73 Elim. Council Conf., Mtg. agendas & minutes/Published on citynmb.com FinanceWorkplace EfficiencyImplemented

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#92�Close. IT Department manages this process



Expenditure committee response on 10/7/09:Expenditures #92 Sent to Brian O’Connor.Expenditure committee response on 9/17/09: resend to Brian O'Connor for review / report next meeting.Expenditure committee response on 6/24/09: resend to Brian O'Connor for review. Expenditure committee response on 6/4/09: Being reviewed by purchasing.Office Depot electronics trade-in & recycling program for gift cards.


313 Expenditure committee response on 6/4/09: Software not affordable at this time. Cashier's window customer check payments by Electronic Check Conv.


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#386�Close. This is a contractual obligation



Expenditure committee response on 10/7/09:Expenditures #386 Sent to Beverly H. and Mac S.Expenditure committee response on 9/17/09: Report next meeting. Union contractual negotiations in progress.Expenditure committee response on 6/24/09: referred to H.R. and Mac Serda for review. Expenditure committee response on 6/4/09: Union issue. Eliminate use of Comp Time hours as "hours worked" when determining eligibility for overtime in the Police Dept. Mar 2008-Feb 2009 OT and Comp Time analysis reveals almost $100,000 in potential savings.


660 Expenditure committee response on 9/17/09: Implemented.Expenditure committee response on 7/31/09: Referred to Customer Service.As part of the I-CARE Water Donation Fund that is being started up, include promotions to have people round-up their payment… "Keep the change, because I-CARE"…some sort of catchy phrase to that effect. For example, if someone's utility bill is $56.30, they could send in $57.00 and the $.70 cents change would be donated to the I-CARE Water Donation Fund to help those in financial need keep their water flowing.


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871 Revenue Committee response on 12/14/09:From: Hobson, Beverly Sent: Monday, December 14, 2009 2:12 PMTo: Rivero, CarlosCc: Baker, Kelvin; McGriff, Bernard; Perez, MariaSubject: Care suggestions 871 & 892

871 The $125.00 fine for the Red Light Camera will be charged to the employee driving the vehicle per the City Manager .

Revenues Idea #871 – Forwarded to Beverly H. on 11/24/09Any employees driving city vehicles that run a NMB Light Camera should have to pay the $125 fine. Since the vehicle is photographed and time-stamped, the city should attempt to identify the driver of that vehicle on that day, and make them accountable for the fine.

It should also be noted in their HR file in order to track repeated violators.

The only exception would be an emergency vehicle going thru the intersection that was on a legitimate emergency.

One employee per week caught running a red-light camera could net $6,500 per year.


979 Expenditures response on 2/9/10: Close. Forms given out from Finance. Rest mailed to avoid fraud.Save postage by not mailing W-2's to current employees. They can still be placed in envelopes and sealed (for privacy purposes), but distributed to depts with paychecks. Approximately 500 full-time employees X 44 cents = $220. Savings would be more if we also included the part-timers.


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1058 January 2010 CARE Award WinnerInitiate a study to convert billing and collection of sanitation and storm water utility fees from the current monthly quarterly utility bill by the city, to a non-ad valorem assessment that gets billed annually on the County Property Tax bill.Other cities that recently changed methods: Bal Harbour Village (sanit only), North Miami (sanit & storm water) and Miami Shores (sanit & storm water).Current staffing levels in Customer Service are unable to keep up with collection efforts of these ever-growing unpaid receivables. It would have a positive affect on revenue receipts and cash flow, and there would be a decrease in Lien Filing fees, and man hours required to file liens for unpaid fees.RESULT - Decrease in filing fee expenditures, and increase in revenue receipts.See attached references.DUPLICATE - Brian O'ConnorSee Suggestion - 568 Revenue committee response on 7/13/09: Done already - CLOSE.Remove the billing of garbage collection from the water/utility bill and place it onthe tax bill tying the bill to the property owner instead of renters. This will help toensure that the garbage bill will be paid and reduce the amount of write-offs forrenters.


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1163 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1163�Close, this is done through the permit process


I have answered the ones I have authority over. (In yellow)I will speak to Lori on this. I am not sure how either the police or code have anything to do with this. This would be very time consuming for whoever does the research. MD County does the investigations into HSE fraud and they are very far behind on cases.



Tom Carney response on 4/9/10:-----Original Message-----From: Carney, Tom [mailto:[email protected]] Sent: Friday, April 09, 2010 1:38 PMTo: Alexander, BruceCc: Rivero, CarlosSubject: RE: CARE Suggestions 1163 & 1164

I will speak to Lori on this. I am not sure how either the police or code have anything to do with this. This would be very time consuming for whoever does the research. MD County does the investigations into HSE fraud and they are very far behind on cases.

Revenue response on 4/7/10: Rev.1163 Forwarded to Tom Carney on 4/7/10.Examine property appraiser records for city parcels listed as Vacant Land and determine that they are still in fact undeveloped.Key indicators -1) water usage2) building visible on satellite imagery (google maps, etc)


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3) CO issued by building dept

The 2009 Tax Roll contains 245 parcels with Land Use="VACANT LAND"

The 2010 Tax Roll is currently being prepared and finalized by July 1, 2010 and they use January 1, 2010 as the date to base that year's assessments on. So we would need to identify any that have been developed since Dec 2008.

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1164 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1164�Close, no manpower


I have answered the ones I have authority over. (In yellow)

(already answered) From: Rivero, Carlos Sent: Wednesday, June 16, 2010 1:44 PMTo: Serda, Mac; Carney, TomCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE suggestions non-response


February 2010 CARE Award WinnerTom Carney response on 4/9/10:-----Original Message-----From: Carney, Tom [mailto:[email protected]] Sent: Friday, April 09, 2010 1:38 PMTo: Alexander, BruceCc: Rivero, CarlosSubject: RE: CARE Suggestions 1163 & 1164

I will speak to Lori on this. I am not sure how either the police or code have anything to do with this. This would be very time consuming for whoever does the research. MD County does the investigations into HSE fraud and they are very far behind on cases.

Revenue response on 4/7/10: Rev.1164 Forwarded to Tom Carney on 4/7/10Examine property tax exemptions more closely to determine possible property tax exemption fraud.

Exemptions area granted for non-profits, education, and religious orgs but only when property is entitled to exemption. Just because the owner is a non-profit or religious org. doesn't necessarily mean they are automatically entitled to the


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exemption. See FS 196 for more detail.

If an owner was granted a disability exemption, the exemption ceases when they pass away. Sometimes family members don't report when the owner has passed away, in order to retain the exemption.

The 2009 Tax Roll contained 388 parcels with $89 million in 'other' exemptions, not related to Homestead and Widow exemptions. See attached breakdown.

If these exemptions are reduced by 20%, the revenue gained could be $135,000.

1182 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1182�Close, BTR sweep in process

The City publishes a Business Directory on its web site, however many are being listed regardless of whether they have paid their Business Tax Receipt. Do not list businesses that have not renewed their annual business license.


1183 Revenue response on 4/7/10: Rev.1183 Implemented, closeReview Accounts Recievables due from vendors that the City does business with to determine if they have past due obligations to the City. Notify them of their obligations, and suspend further remittances &/or business until they are current.

Example, Company A operates a business in the City and has paid their Business Tax Receipt (billed over 6 mths ago), hasn't paid Off-Duty Police services, or is not current with their Water Bill. Flag the vendor in such a way to prevent further bills from getting processed thru Procurement,; place a hold in check remittances.

Have already identified almost $12,00 due in BTR's alone.


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1321 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1321�Close, we do this already

From: Supraski, Ben Sent: Wednesday, June 16, 2010 6:03 PMTo: Rivero, CarlosCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE: CARE suggestions non-response1321 - Providing payment arrangements for all of our customers is a commonly utilized standard procedure to any of our customers who may need and request it. If a delinquent customer has no arrangements with us, then their water service will be turned off.



Revenue Committee response on 6/7/10: Rev #1321 Forwarded to Ben Supraski on 5/25/10Revenue Committee response on 5/25/10: Rev #1321 Forwarded to Ben Supraski on 5/25/10Review outstanding Accounts Recievable from employees that may City "customers" (ie. Taxpayers or utility customers).

Negotiate payment plans to remit unpaid taxes or past due utility bills via payroll deductions.


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Review outstanding Account Recievables from employees that may be City "customers" (ie. Tax payers or utility customers) Enable employees to satisfy these obligations by reducing the comparable value of leave time from their balances.

For example if an employees is delinquent $600 on their water bill, and they make $15 per hour, allow them to cash-in 40 hours of leave time to satisfy the obligation.


1382 duplicate see 184, 412Allow employees to take unpaid days off, if staffing levels will allow their absense. Also known as a Voluntary Furlough program.Would be useful for those employees that have little or now leave time available , but need to take time off anywayMight be used by those nearing retirement that would prefer to work part-time, but need to keep their health insurance benefits.Typically unpaid days off are viewed in a punitive fashion, but the use of unpaid leave requested on a voluntary basis should be viewed in a positive fashion, beneficial to the organization as a cost-saving measure.


1461 Review Business Tax Receipt (BTR) exemptions.

76 businesses currently receive exemptions from BTR fees for a variety of reasons:Religious and charitable institutions, all non-profits regardless of type, and age exemptions.

Are exemptions being applied properly to non-profit private schools? $2,332Do CPAs, attorneys, & anyone over the age of 65 qualify for an "age exemption" as per FS 205.162?Age exemptions=$1,443

Ord 2010-07 - new BTR fee schedule has NON-PROFIT ORGS 503(c)(3) = no feenot all non-profit orgs are the same. For instance, a Chamber of Commerce is referred to as a 501(c)6), according to the IRS code regarding tax-exempt status.

(see attachments)

FinanceRevenues


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I.D.

EMPLOYEE NAME :


Lucille Chatfield

Status

144 Expenditures committee response: In progress by new Chief Procurement Officer, Brian O'Connor. 1) Purchasing policy review.Energy committee response: Implemented 2) A/C systems and lights off when not in use.

Leisure ServicesExp./EnergyClosed


I.D.

EMPLOYEE NAME :


Lucy Athis

Status

1365 6-18-10 Follow-up from CS Mgr: Customer Service staff logs every call that they receive and are collected and maintained for a three month period. Any of the calls that merit attention are provided for and the action taken is entered within our database, so a chronology of collection and or maintenance records is maintained electronically.

6-7-2010 Cmte informed by CS Manager that there is already a system for capturing this information however he needs to meet with staff so they are all informed and can establish guidelines for consistency and format for usage.5-18-2010 Cmte requesting opinion from Customer Service ManagerCreate a system in which each account can be noted each time there is contact with that particular account/customer. This would bring clarity and may decrease call time or amount of phone calls if good records are kept.Ex:5/12/10 LIA-Completed C.A.R.E. suggestion card. Await results.5/13/10 NMB-Received C.A.R.E. suggestion card. Reviewing…05/15/10-NMB-Suggestion approved.



I.D.

EMPLOYEE NAME :


Lucy Jackson

Status

540 Revenue committee response on 6/24/09: city cannot sell or compete. Consider selling stationary and/or office supplies.



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I.D.

EMPLOYEE NAME :


Luis Mendoza

Status

278 Expenditures committee response on 6/4/09: Duplicate - See #216 - A valuable community outreach program that should not be eliminated at this time. Discontinue bottling water



I.D.

EMPLOYEE NAME :


Mac Serca

Status

1503 6-30-10 The Police Department who coordinates the manual would have to provide it in a compressed PDF format for it to be placed on insideNMB. HOWEVER the book does contain personal information in the for of contact lists for employees thatmay not be appropriate to post. In addition there is confidential system information regarding Information Technologies that would have to be removed prior to posting.There may be other departments with the same situation. The book was intended for administrative level usage and for EOC. Perhaps there is a better format for sharing this data electronically without posting on InsideNMB. That venue is not feasible.

Place unusual occurance manual on insidenmb.



I.D.

EMPLOYEE NAME :


Mac Serda

Status

95 Expenditure committee response on 8/20/09: no response regarding review.Expenditure committee response on 7/16/09: re-referred to Brian O'Connor, Chief Procurement Officer. Eliminate waivers of bid for items under $25,000

PoliceExp./Rev./WP Eff.Referred

299 Revenue committee response on 8/20/09: still under review.Revenue committee response on 6/24/09: being reviewed by Dr. An.Pub./Private Partnership committee response on 6/8/09: in review by Dr. An.Sell ads for NMB bottled water labels.

PoliceRev./Pub./Priv.Review

300 Expenditure committee response on 7/13/09: Duplicate - See 575 & 588Paperless utility billing w/a 1-time incentive-save postage-on-time pymnts.


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Establish ISF checks/bad dept policy & vendor to collect bad debts

PoliceRevenuesReferred

333 Expenditures response on 6/4/09: Union issue. Eliminate "dbl + 1/2" time during declared emergencies it's excessive

PoliceExpendituresRejected

402 From: Mac Serda <[email protected]>Date: Wed, 16 Jun 2010 14:14:33 -0400To: "Rivero, Carlos" <[email protected]>Conversation: CARE suggestions non-responseSubject: Re: CARE suggestions non-response

402 Rejected – not included during contract negotiations.



April 2009 C.A.R.E. Suggestion Award WinnerIncrease police off duty rate from $35.50 to $40.00 hourly. Presently the city keeps $5.50/hr which barely covers FICA ($2.30/hr) fuel and vehicle maintenance. Since there are sometimes bad debt expenses, ISF check costs, plus an employee handling billing and scheduling, more revenue would help offset costs. Total off duty hours = 25,000 annually. If the city kept the additional $4.50/hr it would yield $112,500 additional revenue.


456 Expenditure committee response on 6/4/09: Replaced by Suggestion #474 - Tuition Reimbursement should not provide free training for employees as they prepare to retire. Perhaps employees with less than 15 years should be eligible. Or, employees should be required to stay 5 years after graduation or pay back the entire educational costs.


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457 CIP status report received on 5/21/09: $10K minimum. CIP policy should exist defining what dollar threshold and what the useful life is for projects/equipment to qualify for the CIP.

PoliceCapital ImprovementsImplemented

471 Ensure no employee is issued more than one computer or vehicle. City assets should not be kept or stored at employee's home.8-17-2009 matter is resolved, no employee has more than one device.


472 10-9-09 Per Cmte: Will have to defer project to another fiscal year as there are no funds to move ahead with this suggestion. Major costs involved with this type of systemWorkplace Efficiency committee response on 9/17/09: Still in review / report next meeting.8-20-09 Per Cmte, seeking alternative source for funding. Cannot use LETF. Costs for this solution would require going out to RFP as in excess of $75,000Workplace Efficiency committee response on 7/16/09: See 59 & 291.Implement a leave/OT system for tracking employees' time. Purchase a system and have it connected to the payroll module to accurately track leave and OT city-wide.


473 Energy committee response: Policy forthcoming. Eliminate personal heaters - it is a waste and a fire hazard.


474 Expenditure committee response on 6/4/09. Ensure tuition reimbursements are work related and the degree will be used by employees planning to stay. The city should no pay for an employee preparing to separate service with the city. Perhaps the employee should repay tuition if service is terminated within 5 years, or employees with more than 18 years of service are not eligible for tuition.


475 CIP status report received on 5/21/09: Starting in FY 2010 all projects with +$10K estimate will be submitted to CIP. Develop and implement CIP policy to define what purchases should be planned via the CIP Committee. Example, all purchases + $10,000 and with a useful life +5 years must be developed and approved by the CIP with input from the departments. By channeling all major purchases through the CIP, it will accomplish the following objectives: 1. Alligns major purchases with city goals, 2. Establish a central list and planning source for all major purchases/repairs, 3. Ensure major purchases are planned correctly by seeking input from Building, Engineering, IT, etc.

PoliceCapital ImprovementsImplemented

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506 10-9-09 Per Cmte: Info Tech in middle of major system migration which when done the changes will have addressed these issuesWorkplace Efficiency committee response on 9/17/09: Still in review / report next meeting.8-20-09 Per Cmte, currently printing done on machines that are licensed. Buying new licenses cost between $2000-3000 dollars. Working with Info Tech to see if those machines that are already licensed can have option to print to their machines.Allow Financial Management System to print locally not just to the City Hall printer. Presently, all accounting/budget documents print only at one printer located a City Hall. Depts. Must walk over to City Hall each time printing is done.


507 Conservation committee response on 7/16/09: Not feasible. However, will be placed on InsideNMB "Going Green" tips.Where possible, fax machines should use only "reused" paper, that is paper that has been reclaimed from the copy machine and no longer needed.


508 To help residents recognize city vehicles while on the road, and to further the "visibility" of all city workers, it should be mandatory that all city vehicles that are operated within the city limits have magnetic or permanent emblems that easily identify the vehicles as a city vehicles. The obvious exception would be any vehicle currently involved in an undercover operation.


509 Revenue committee response on 6/24/09: Costs included in facility rental fees. Revenue committee response on 6/4/09: Need clarification from Mac Serda. Any organization (including employees with outside employment as trainers) utilizing city facilities for training on behalf of an outside agency must pay a fee. Free spots, especially when not utilized is not a substitute. They also must not bring their own refreshments and utilize our vending machines and café. They must also pay the following fees: Room setup and clean-up - includes restroom service and security access to city building, deposit for stains in carpet, coffee service, ice, parking - includes access to police secured parking facility.


510 Energy committee response on 7/16/09: PD operational issue.The back door to the PD is often "propped" wide-open with the use of a sand bag - however when entering or exiting the building, I often move the sandbag and close the door, yet no one is around to notice. We have CIs in the back waiting to speak with VIN or other Task Force personnel. This is a safety issue and reduces the effficiency of AC units in the building.

PoliceEnergyClosed

511 Safety equipment (i.e. safety shoes) should be provided by the department whether the employee is full-time or part-time; and whether the employee is AFSCME or contract. It the department has determined safety shoes are needed and required in a particular location, the department should provide the equipment.


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602 7-31-09 Cmte suggesting that City Clerk's office establish a line of communication with PD to accomplish this.Emergency contact info at the Police Department is not up to date. This causes problems when the business is found unsecured. The Police Department has to call out a locksmith or board-up company to secure the facility. Clerk's office should ensure emergency contact information is current and forwarded to the Poice Department.


638 Workplace Efficiency committee response on 7/16/09: Not feasible due to budgetary constraints.Provide all Dept. Heads with an account and funding to allow them to award bonuses to employees. These bonuses would only be available to employees earnig less than $40,000 annually. This is a way of showing sincere appreciation to very hardworking but lower paid employees in the city.


723 9-3-09 Cmte determined that due to contractual obligations and union agreements this is not a feasible suggestion. (potential overtime and wage/hour issues)Secondary part-time employment - Allow full-time employees to work in part-time positions provided the work is in a different occupational category. For instance, perhaps Leisure Services employees could work during festival doing set-up or take-down. This would be instead of O.T. pay to Public Servcies. The city of Ft. Lauderdale offers this for their special events.


765 9-3-09 Cmte determined that the City cannot enforce such requirements therefore suggestion not feasible. Cell Phone Policy:Amend cell phone policy to require cell phones be left on and/or voice mails to be returned within one hour.


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769 Susan Gooding-Liburd response on 10/13/09:________________________________________From: Gooding-Liburd, Susan Sent: Tuesday, October 13, 2009 10:23 AMTo: Rivero, CarlosCc: Alexander, Bruce; McGriff, Bernard; CARE Reserves & Revenues & Expenses CommitteeSubject: CARE Idea referral #769

Hi Carlos,

After reviewing this idea and discussion it with the cashier’s office, the finance department will not recommend this idea.

Thank you.

Revenue committee response on 10/7/09:Revenues Idea #769 - Referred to Susan Gooding-Liburd on 10/7/09, due by 10/15/09.Allow cashier to cash employee checks for a $1.00 fee. The ATM charges $2.50 plus the employee's back charge a fee.This would save the employee money and add revenue to the city. May also help the Café.


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#771�Implemented



Expenditure committee response on 10/7/09:Expenditures Idea #771 – Referred to Mac Serda on 10/7/09, due by 10/15/09.The PD has about 20 cell phones (AT&T) that have 500 free minutes per month. They are in exchange for the cell tower on the PD's facility.To reduce duty phones or stipends, thee phones could be used by other departments.20 phones @ 39.99/mo x 12 mos = $9,598 per year


772 10-9-09 Per Cmte: currently website payments can be split but not over the phone.This is not able to change with the current vendor for these services (Govolution)Allow telephone payment system for utility bills to accept multiple payments within a billing cycle.Customers have indicated that sometimes they want to pay partial from checking and partial from savings accounts.This will save workload in Customer Service and Cashier.


788 Acquire COSTCO cards for depts. As requested. COSTCO does not accept our p/cards (visa cards). To obtain a COSTCO card, COSTCO currently requires an employee to guarantee payment.Either use Amex cards for p/cards or work with COSTCO to acquire dept. cards.Note: Public Services currently has COSTCO cards which are assigned to specific employees. They are monitored by Public Servcies AP and the Operations Center Materials Control Operations Manager.


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835 2-11-10 Committee informed that this is being handled on case by case basis on the departmental level.Workplace Efficiency committee response on 12/17/09: Beverly will send memo to dept. heads recommending this be implented when/where ever feasible. Workplace Efficiency response on 11/19/09: Can be done, but logistics need to be considered as well as available workload and self supervision.When an employee is called into work on an OT basis and will be paid a 3 or 4 hour OT minimum, if the employee finishes work early - before the minimum - the employee should continue permorming other duties to fulfill the OT minimum.The employee should not go home early before all hours have been worked.


847 12-17-09: Per Cmte, no savings to the City and may pose conflict with union contractWorkplace Efficiency response on 11/19/09: IUPA contract review.The Town of Davie allows PSA (Community Service Officers - Civilians) to fill of duty slots that are traffic oriented. Allow NMB CSOS to work traffic off duty. PSAs are trained in traffic and are often better experienced.


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848 From: Mac Serda [mailto:[email protected]] Sent: Friday, July 16, 2010 11:08 AMTo: Alexander, BruceSubject: Re: CARE Suggestion 848

This has been referred to IUPA with the comment for the union to consider. If interested in the program, IUPA was informed to bring the item to Chief or CM’s Office.

From: Mac Serda [mailto:[email protected]] Sent: Thursday, July 15, 2010 5:06 PMTo: Alexander, BruceSubject: Re: CARE Suggestion 848

I have submitted the card to IUPA for their input. I would like to wait a week for their input.

Mac

From: Alexander, Bruce Sent: Thursday, July 15, 2010 2:44 PMTo: Serda, MacCc: Rivero, CarlosSubject: CARE Suggestion 848

Mac,Bernard requested that I follow-up with you regarding status of your suggestion #848.



Provided IUPA agrees; provide an incentive to new off duty accounts, allow a "teaser" rate. For the month of October or February (not December or January) allow venues to hire off duty officers for a 2 hour minimum - versus the normal 4 hour minimum.


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#907 - Close Conflict of interest



Expenditures committee referred to ACMs Weisblum and McGriff for review on 2/10/10.Suggestion by Mac Serda and Kathy KatermanWe recently got 50 electronic ticket printers for our officers. Paper must be a very special kind and is pricey. A paper company offered to give us the paper indefinitely if advertisements can be on the back side of the paper. I would like to see our city approve this. If it is not approved, we will have to pay $3,000 per year for paper. If approved, the paper is FREE.


908 Pub./Private Partnership committee response on 2/18/10: Being Done.Allow City Café to accept credit cards to alleviate having to go to the ATM machine.


909 Workplace Efficiency response on 12/3/09: # 909 as closed – already being done City Café does not have a phone number to answer questions or deliver. Having a phone number will allow customers to call w/questions.


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910 Workplace Efficiency response on 12/10/09:_____________________________________________From: Perez, Maria Sent: Thursday, December 10, 2009 5:00 PMTo: Alexander, BruceSubject: FW: CARE Card # 910Can you mark this one closed. It is not feasible as written however Procurement is working on some changes to improve their process.

Provide/establish signing authority of Pos for city buyers. Presently the Chiev Procurement Officer, Brian O'Connor must physically sign every PO, even if the buyer (Yves Fontaine) has electronically approved the PO. This dillutes the attention of Chief Procurement Officer by having him review Pos even for $100. Recommendation: Allow Yves Fontaine authority to sign Pos up to $10,000 and therefore allow Brian O'Connor the time to focus on bigger or more unique/specialized POs.


1004 2-11-10 The committee was informed that only the PD Records Division closed completely during lunch hours. All other divisions/departments are operational.The only exception to the rule was a last years Thanksgiving luncheon.No city dept. should close during lunch hours. This is a popular time of day for residents to call or stop by for information and questions. All dept. directors should ensure that all services remain open throughout the day.


1005 2-11-10 The committee determined that the changing of employee hours could potentially cause a conflict with union and how employees are contracted.All offices dealing with public should review staff schedules to determine if extended hours are possible - even if just 1 or 2 days a week. This would help make city services open to residents who work daytime hours.


1006 1-14-2010: Per Cmte: Closed suggestion. Uniforms are covered under union contracts Allow office personnel to buy and wear city "polo" shirts during the week and have proceeds from the shirts provide camp scholarships, HAMAR funds, or other programs.This will allow employees to present a "softer" appearance to residents and fund beneficial city programs.


1007 Workplace Efficiency response on 4/15/10: Close - Not Feasible.2-11-2010 Clarification was provided stating the suggestion is Census related. The Committee will seek costing information to determine feasibility1-14-2010: Per Cmte will contact Mr. Serda for clarification as to intent.Give all employees or dept. heads a laminated card discussing reasons why people do not want to be included and how to convince them to be included.Require all dept. heads to note "community contacts" each week. This will encourage all depts. To get out into the community, talk to residents and encourage census participation. It may also provide insight into why people do not participate.


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1008 1-14-2010 Per Cmte: Will combine this suggestion with # 1010 to see if it can be implemented.During broadcast of city videos (council meetings) include banner on bottom of upcoming events and show city's website.


1009 1-21-2010: Per Cmte, the Bill of Rights was already on the site within the City Charter however it has been given a more prominent placement as of today and will also be on more than one page.1-14-2010: Per Cmte will ask IT to implementDuring the 11/17 Council Meeting, a resident noted that the Residents Bill of Rights are not posted on website. I suggest we post them on our website.


1010 5-20-10 Per Cmte, after review there is not adequate space above or below the council dais that is viewable "on screen" during broadcast where you can display a sign. Ticker feed cannot display during video or live broadcast ( during slide presentation only)Workplace Efficiency response on 4/15/10: No Change.Workplace Efficiency committee response on 2/18/10: Still in review.2-11-2010 Still under committee review1-14-2010 Per Cmte: will review further and combine with suggestion #1008Create an attractive sign behind council during council meetings saying "Visit us online at citynmb.com" or watch us live at citynmb.com".


1111 2-10-2010: Per information provide to committee from Finance Director: There was a committee already formed to do that, and proposals were received and listened to, but was put on the back burner due to monetary reasons. (Prior RFPs determined an investment between $1 and $3 million likely) However, a Budget Committee is in place and this recommendation will be brought forth to that committee to identify funding first before going forward with another committee to review.

Create committee to determine cost and benefits of replacing current financial system.


1112 3-18-2010 While a worthy suggestion will defer to another fiscal year when financial situation will allow for the expense.Workplace Efficiency committee response on 2/18/10: Back to IT for review.2-10-10: Per City IT Manager, he would have no problem allowing our network to participate however there is not funding in the IT budget for any such project. If the Police Department was willing to fund for both their IT and the City's then that would be fineTo protect and ensure integrity of data systems, hire an outside company to assess intrusion or penetration weaknesses of police and city wide data systems.Castlegarde was used by Peoples Credit Union for their testing.


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1113 2-10-10: Per Committee: DemandStar implemented in March 2009. Departments are constantly being reminded on a weekly basis through our weekly newsletter and internal training. The limit can only be $25,000 since our Sealed Competitive Bid threshold starts at $25KEnhance usage of DemandStar for Procurement. DemandStar is an incredibly effective method for obtaining quotes, finding vendors, and obtaining the lowest price.

I suggest we allow DemandStar for all purchases up to $50,000. Since it "pushes" the specs to vendors, it can be more effective than an advertisement in the newspapers.


1114 2-10-2010: Per Committee the City's Risk Management team has informed us that there is already a certificate that was created and should be in every vehicle. Will check with Fleet Maintenance to confirm.

Proof of insurance for city vehicles.City vehicles, especially non-police vehicles, do not carry proof of insurance documents.A city form or certificate should be issued to all cars noting insurance coverage.


1115 Pub./Private Partnership committee response on 4/15/10: Not feasible - Close.US CensusSimilar to how the blood banks "debunk" myths, why not to donate, we should provide a card disproving reasons why people do not participate I the Census, Immigration, Afraid, etc.Then these can be distributed throughout the city.

Added by Bruce to Mac's suggestion: In contrast, on the same card, list the benefits of participating in the Census.


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This was my CARE card. It is not forgotten, but not completed. I have researched begun researching if other municipalities have such a document. Very little results so far. I have not created our own and worked on layout.

The next step is for me to create the content and then work on the layout. This is unfinished.

From: Alexander, Bruce Sent: Friday, July 16, 2010 9:14 AMTo: Serda, MacSubject: CARE Suggestion 1116

Mac,Please provide status of CARE Suggestion 1116.

Pub./Private Partnership committee response on 6/17/10: ImplementingPub./Private Partnership committee response on 5/20/10: Per Mac Serda; Ordinance has Passed, Contracts Awarded and Bill of Rights Draft in progress.Pub./Private Partnership committee response on 4/15/10: ReviewCreate an owner's bill of rights for all towed vehicles and require all tow truck companies operating in NMB to give the bill of rights to owner/driver at time of tow.The bill of rights would indicate who to call for complaints, pricing, where your car can be towed, etc.

PolicePub./Private Partshp.Pending

1117 2-11-2010 Per Cmte: The various CARE committees have at their disposal more resources than the average employee to follow thorough on suggestion cards and to research their feasiblity. Not all suggestions have the ability to be implemented.CARE committees do not have the ability to emplement ideas any better than the actual employees.Provide a process where some CARE ideas can be "FAST-TRACKED" directly to City Manager for implementation.


1176 Duplicate see suggestion 777Café specials not easily availabe or known without calling. Suggestion: Allow vendor to create an email distribution list to communicate specials.


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1177 3-9-2010: Info Tech informed the Workplace Efficiency committee that this suggestion is not feasible for those on the City's network (not including PD) since each user with internet access has the home page set to their authentication applet with Watchguard in order for them to log in. We cannot remove the applet for security reasons. Also we had originally set insidenmb to automatically load on PCs however it took up too much memory and slowed down users during their normal computer work. Changing the homepage is not a method of reducing web surfing.All employees should have their internet homepage set to "citynmb" or "insidenmb". This will assist with the distribution of city news to employees and reduce websurfing.


1257 Duplicate - See #12313-30-2010 The committee was informed by the Police Department that the alert system is for police broadcasting only. Cannot be used for non-emergency information as per grant used to secure the system and policy in place.Expenditures response on 4/9/10"From: Rivero, Carlos Sent: Friday, April 09, 2010 2:22 PMTo: McGriff, BernardCc: Alexander, Bruce; Stampp, Kanika; CARE Reserves & Revenues & Expenses CommitteeSubject: CARE Suggestion # 1257

Due to the time sensitive nature of this suggestion I am forwarding it to the Census Committee Chair before we meet next.

Use police phone call system (city watch) to call residents about census completion, and use for citywide info-broadcasts (council meetings, events, etc). Use instead of mailings to save $.


1404 7-9-10 The committee has determined that the Lobby is already saturated in too many papers. All job postings are available on the 2nd floor which is fully accessible to customers as well as being on insideNMB and citynmb.comTo facilitate exposure of job postings, all job announcements should be posting in city hall lobby.


1405 6-2-2010 Not feasible at this time as policies are issued by HR in sequential numeric format and not necessarily pertaining to only one category.Policies on "insidenmb" should be seperated by sections. FIN, HR etc should be seperated or color coded.


1500 8-12-10 No response yet from HR7-9-2010: Committee informed that HR will discuss with manager.

During Hot Summer Months, allow employees to wear "polo" style t-shirts w/ NMB logo. These will be purchased at the employees expense and give an approachable look, yet unified look to all employees.


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1504 Maria Perez response on 6/30/10: The City’s mailroom staff picks up extra interoffice envelopes all the time that people are throwing out and store them for re-use.

All the Department needs to do is give their extras to the mail clerks and when they need some just call the mailroom ext. # 2010.

I will place this information on InsideNMB and note it in the CARE database.

6-30-10 The committee was informed that the mailroom staff collects disgarded interoffice envelopes and stores them for re-use by other departments.Information will be posted in InsideNMB as a reminder.

I receive more interoffice mailing envelopes than I can use. Please establish a repository to send envelopes. This way, offices who send many envelopes will not need to buy them.


1506 8-12-10 No response yet from HR7-9-2010: Committee informed that HR will discuss with the manager whether or not to hold such an exercise. Considering we have a significant number of new department heads since our last major hurricane, I suggest a table top exercise, city wide, to have all departments and affected personnel practicing, sharing, and illustrating what preparations are completed.


1551 8-12-10 The committee has contacted the PD and is awaiting information as to whether or not they will proceed with this suggestion.7-27-10 The committee was informed that as long as PD purchases the supplies the Sign Shop can get this done (as work load allows) on a low priority basis. They will not however be able to stop all other work to get this done merely work it into their schedule.The PD is & should be proud of their accredited status, however the average person soes not know what the CFA logo on the cars means. Recommendation: like hollywood PD place decal on all (or new) police cars " state accreditied" on side of cars


1555 8-12-10 Committee to analyze costs to purchase software and implement.7-27-10 The committee was informed by Carlos Diaz that DMS software is an off the shelf solution. We would have to look into whether it would be compatible with the citywide network and what the cost impact to the city would be should we choose to pursue this suggestion.Rollout power DMS to all employees to ensure policies are read and understood by all.


1594 The city spends thousands each year boarding up unsafe properties. While the cost of the board up is billed to the property, no admin fee or late fee is charged. Sometimes the payment is months or years away. I suggest charging an admin fee.

PoliceRevenues

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1617 From: Murphy, Paulette Sent: Tuesday, August 10, 2010 2:27 PMTo: Stampp, KanikaCc: Alexander, BruceSubject: Re: Care suggestion 1617

Leisure Services has a facebook account. However maintaining one for the entire city is a huge task, as it should be constantly updated with hard copies kept of everything posted. Patrick will not allow access to facebook from the network.

Establish a facebook account for the city and mention it at council meeting. Use facebook account to push out news and events in the city.


1642 A city policy should be created to establish minimum security standards for employee data (i.e, SS#'s)For instance: Files should be kept in a locked file cabinet, files should be reomed for desk during overnight periods, only authorixed employees should should have acces to employee data


1644 Policy should exist protecting w-9 Form-especially of individuals where ss #'s are used- to protect from identify theft. Depts should have to keep these forms under lock like employee social security #'s.

FinanceWorkplace Efficiency

1679 The blue recycling bins for desks are excellent. Mandatory recycling should be provided for each copy area as a large amount of paper is placed in trash. Even the copy paper package could be recyled.

FinanceConservation

1681 Instead of paying country bill $425.00 to pump out a dirty pool, we should buy a pump and do it ourselves. Plus if the hose has power- the pool pump wll pump out a pool by itself ifhte valve is opened.

PoliceExpenditures


I.D.

EMPLOYEE NAME :


Manny Sellan

Status

854 Workplace Efficiency response on 11/19/09: Being Done.When someone calls with an issue and cannot be resolved right there, I think the name and telephone number of this person should be taken for a call back when the issue is resolved. This can also be applied when the issue is presented in person.


1051 Workplace Efficiency response on 2/9/10: Duplicate - See 997 and other similar Census suggestions.Attach banners to the light poles around the city to make residents aware of the importance of being counted in the 2010 census.


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1096 Workplace Efficiency response on 4/15/10: Being DoneWorkplace Efficiency committee response on 3/18/10: Per ACM, keep in review.3-11-10 Will request from Mr. Sellan estimation of City's cost to promote this item.2-11-10: Per Cmte: will request further information on pricing and samples of work from Mr. Sellan.Part 1 - Create a Telephone Directory with all the residents names (white pages) and business names (yellow pages) here in the City. Part 2 - from Card 1097 - Make available, for a nominal price, the names and addresses of the residents of North Miami Beach. We can also do the same for the businesses with their classifications. This idea will expose the businesses in NMB to the residents and the residents to the businesses in NMB.


1097 Make available, for a nominal price, the names and addresses of the residents of North Miami Beach. We can also do the same for the businesses with their classifications. This idea will expose the businesses in NMB to the residents and the residents to the businesses in NMB.


1108 2-10-2010 As per information committee received from Building Official: The building department currently uses a survey form that provides the same information for feedback from the customers.Can we use something like the attached in NMB? Can the City of NMB use a survey form similar to one used by Miami Dade County for its Permitting and Inspection Center. Would provide for customer feedback to improve services



I.D.

EMPLOYEE NAME :


Marc Harris

Status

68Energy committee response: Not feasible as local post office opens at 9AM. Pick up mail from USPO @ 8AM to process payments more frequently

FinanceEnergy/Rev./WP Eff.Rejected

982 Revenue Committee response on 2/10/10: Close. Duplicate, similar proposals before, not accepted. Similar to suggestion 931, 482, 526 & 654.Duplicate - See 482, 526 & 654.The city should consider installing parking meters in certain areas.


1057 Volunteer Program response on 1-12-10: Being DoneSuggest we offer on our city website, our Volunteer Program to all potential volunteers, resulting in saving Human Resources man hours.

FinanceVolunteer ProgramBeing Done

1580 Recommend that Leisure Services rent out thte large funbrellas to accommodate parties and speacial events. Sixty dollars per funbrella for a specified time.

FinanceRevenues

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1640 I recommend that all grants have a review process and summary form that provides a lay explanation for the obligations for the recipient.

FinanceWorkplace Efficiency

1641 Energy Committee response on 8/23/10. Essential employees were allowed to purchase fuel for their private vehicles at the Operations Center fueling facility after Hurricane Wilma. Durring such emergencies, when outside fuel vendors are non-operational, this process can be revisited on an as-needed basis.

Can we be authorized to purchase city gas during a natural disaster declared by the govenor. City Employees

FinanceEnergyClosed


I.D.

EMPLOYEE NAME :


Marcia Fennell

Status

562 Revenue committee response on 6/24/09: rejected by Glenn Finney. Increase various fees charged by the Leisure Services department, such as; camp fees, and after care fees. We are lower than most municipalities.


929 12-17-09 Per Cmte: Already being done, work in progress.Install security cameras around city hall parking lots. Also, upgrade the lighting system surrounding the parking lots. Many employees work late at night and feel that there is a need for improved safety.


1341 When contractors and residences break water mains during constructio, the city charges a small fee. Contractors pay $200 and residents pay $100. The City sometimes negotiates the fees for a lesser amount and there has never been an increase in the rate. The city needs to evaluate the charges and increase the miscellaneous break fee.

FinanceRevenues


I.D.

EMPLOYEE NAME :


Marcia Lavonne Cook

Status

53 Airia Austin, Operations Manager response on 8/31/09: (Not Acceptable) even though Lavonne can perform 90% of the required task of maintaining the water treatment system in place. There is a service contract; this is part of the original approval by DERM.Offers to perform mthly. PM svc. currently provided by RGF @ $400 ea.


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I.D.

EMPLOYEE NAME :


Maria Bonnier-Perez

Status

145 January 2009 C.A.R.E. Suggestions Award Winner - InsideNMB "NMB Going Green"

FinanceCons./Energy/WP Eff.Implemented

163 Volunteer committee response on 4/15/10: Not Feasible at this time.Volunteer committee response on 3/18/10: Still in review.Volunteer committee response on 10/15/09: Still in review. Volunteer committee response on 9/17/09: Report next meeting.Volunteer committee response: Being considered.Courtesy receptionist in City Hall lobby

FinanceVolunteer ProgramClosed

369 Pub./Private Partnership committee response on 6/8/09: Currently on Ch. 77. Implement hurricane awareness/preparedness to our residents.

FinancePub./Private Partshp.Being Done

476 Expenditure committee response on 6/4/09: Must adhere to bidding process. In an effort to conserve costs to the city, perhaps we could find other options for purchasing/replacing furniture. The city has used GovDeals.com (through Procurement Division) to sell its surplus items and in turn we could use this program as one option to find lower cost products. They are now working with DemandStar for finding lowest costs for all types of products. Craigslist is another alternative where we can find either low cost or "free" office furniture. We would simply need to make arrangements to have the items picked up. I have seen more and more offices that are closing down that will post their office furniture, equipment and supplies online. This is a perfect opportunity to seize. These options can be a low cost way for us to update our offices, community centers, etc. Procurement can be the centralized contact source for these methods.


980 Pub./Private Partnership committee response on 4/15/10: Being DoneMany years ago, the city used to donate the confiscated bicycles to local kids that were identified as coming from families who were impoverished.Is there any way we can start that program up again to clear out space under the parking garage and at the same time show that we care during the holiday season?We could probably identify those in need using input from staff at our resource centers and then from that list actually hold a drawing depending on how many bikes we have.Just a thought!


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1107 Implemented - Saturday, March 6, 2010 Community Festival, CARE Booth manned by Maria Perez, Beverly Hobson, Audrea Hinds, Deya Manzanares and Bruce Alexander. 106 resident CARE Suggestions were collected.In an effort to promote the public's participation in the CARE program, why not have an informational booth set up at the upcoming Community Festival to be held on March 6th.

We can have one of the large posters with the CARE logo, thermometer and some blank cards for the residents to fill out.

Perhaps include a poster size print out of the page from our website (see attached) that explains the CARE initiative and we can also mention that it is now a nationally recognized program.


1368 City Café closed until further notice.Promote the NMB City Café using the new digital sign boards located on NE 19th Avenue and along NE 163rd Street.


1552 8-12-10 Committee informed this is being worked on for implementation by Sept 2010Regarding the City Directory on the City's website (www.citynmb.com)Right now there is a list of each department with its contact information that includes a link to their specific page on the site. As a convenience to our customers perhaps we could make this list available in a SIMPLE print format (such as PDF) so they can have a copy when not online. The link for the PDF can be placed on the directory page itself.

The PDF will give them the choice to either be green and store it on their computers or print a copy for themselves.



I.D.

EMPLOYEE NAME :


Maria Jolicoeur

Status

83 Pub./Private Partnership committee response on 6/8/09. Replace soda w/bottled water in vending machines.

Community DevelopmentPub./Private Partshp.Implemented

420 Pub./Private Partnership committee response on 11/19/09: ImplementedPub./Private Partnership committee response on 6/8/09. Install vending machines Public Services lobby for waiting residents/customers.

Community DevelopmentPub./Private Partshp.Implemented

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693 Expenditure committee response on 6/16/10: CLOSERevenue committee response on 9/3/09: Sent back to Maria for clarification on 9/3/09.Create a gift shop in City Hall that would be filled with NMB logo/pictures for example we could sell t-shirts, baseball caps, coffee mugs, sleeping wear, key chains, calendars with pictures of different neighborhoods in our city, water bottles and other related souveniers. The city can actually generate more money into the city and it would be one of a kind. We could stand out from other municipalities.


694 Grants committee response on 8/25/09: This request is covered under the Neighborhood Stabilization Program #2 (NSP #2) grant of $11,500,000 which has been submitted. If awarded, the city would purchase abandoned properties vulnerable to crime. With HUD funding, they would be rehabilitated and offered to first time buyers in an effort to stabilize the neighborhood. However, this program is VERY competitive.See 458 - Dan Wick, CRA Coordinator response on 6/18/09: Good Program - for CRAresidents only, Need a program citywide for all residents, and interest free loanrequiring pay back! Suggestions submitted via email. Establish a NeighborhoodImprovement Program similar to the City of Hallandale Beach program, seehttp://fl-hallandalebeach.civicplus.com/index.aspx?nid=306My idea is to develop a "first-time homebuyers program for future residents of NMB. It will create more tax revenue, property tax growth, growth in city population and ultimately invsting in residential growth, business, retail impact gross throughout the city.

Community DevelopmentGrantsBeing Done

695 The City Hall lobby ATM is convenient to City Center customers. And the Public Services Lobby space has become extremely limited with the addition of the courtesy desks and soda machine. Also, see suggestions 11 & 185.Look into installing ATM machine in public services building on the 1st floor. It would be easier and accessible to have an ATM machine installed in the lobby upon paying for permits, copies of survey, site plans and other related city business.


746 9-3-09 While not feasible for city to provide, individuals can go to vendor open house onSept 15-16 to see what low cost options might be available to them.8-25-09 Cmte determined that this is not financially feasible. Similar in nature to suggestions # 131,134, 148, 206.Develop a program for AARP and part-time employees to receive more benefits such as medical/health insurance as group rate at reasonable rate. Offer several packages which would include health, dental, long & short term, 401K plan, etc. These packages would be beneficial to part-time employees because they are paying for these plans out of their pockets. It would create more attendance.


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747 Public/Private Partnership committee response on 9/14/09 - Not feasible due to budgetary constraints.See similar suggestion 646. Create partnership with the local neighborhood businesses/vendors/retail and start up a once a month street festival/community affair. Business owners would have an opportunity to sell their products and the city would gain more revenue in sales tax, income tax, and local tax. The final result would be more retails, financial growth, and higher revenue for the city. Hanford Blvd. would be our downtown filled with retail shops, restaurants, bars/lounges, etc.

Community DevelopmentPub./Private Partshp.Rejected

748 Pub./Private Partnership committee response on 4/15/10: ClosePublic/Private Partnership committee response on 9/14/09 - In Progress.Establish more special event programs where it would be general admission charge per person. For example; Oleta River would sponsor outdoor/beach concert with different lcoal bands, food vendors, etc. Another example would be to have a small amusement park/carnival. Third example; book more comedy shows, musicals, plays, conferences, and other related performance arts programs in Julius Littman Theater looking to increase revenue by thousands of dollars.


827 See suggestion 748.Suggestion would be have a international food festival along Hanford Blvd. The business owners within the city limits would advertise their business and promote their food. The idea would be both the city and retail owners generating revenue, a larger amount of traffic from Miami-Dade to Broward affiliates.

Community DevelopmentPub./Private Partshp.Duplicate

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Hello Carlos,Most of these suggestions were closed, but here is the info:830 – Rejected – too expense (staff, shirts, police etc)



Leisure Services on 10/15/09:From: Finney, Glenn Sent: Thursday, October 15, 2009 1:00 PMTo: Rivero, Carlos; Murphy, PauletteCc: Alexander, Bruce; CARE Reserves & Revenues & Expenses CommitteeSubject: RE: CARE Idea referralGood Afternoon Carlos,The reviews on the attached revenue ideas are as follows;# 830 Currently being discussed, in the form of a 3k run by the Census Committee.Revenue committee response on 10/7/09:Revenues Idea #830 – Referred to Leisure Serv. on 10/7/09, due by 10/15/09.Start-up a fundraiser marathon where all proceeds would go to several programs/services that the city offers for example shuttle services for senior citizens, after school programs for residents who couldn't afford services, but get services at a lower price. Sports program reduction program, meals on wheels for the less fortunate and other related services that will help out our community, boost our morale with the residents. Ultimately, this fundraiser would act as money being reserved in a general fund to be utilized in other areas such as CIP, urban design, beautification projects and road improvements.


887 Energy committee response on 1/21/10: Items 1 & 2 Being Done. Item 3 would be regulated by County building codes.Saving on cost effective energy 1. Energy efficient land use patterns in relation to existing and future electric power generation/transmission systems. 2. Traffic circulation element must address strategies to reduce greenhouse gases. 3. The housing element must contain standards and principles to provide for energy efficiency in new housing.


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894 Revenue idea #894 – Close. We believe this is a duplicate.Duplicate - See 560 - Revenue committee response on 6/24/09: referred to Finance for review on 6/19/09. Re-visit the Passport processing. This was discontinued due tounderstaffing.Passport services - The city would charge residents and visitors the rate of processing passport with a service charge by the city for example. A passport fee is $75 and the city would charge $25. All together it would be $100. That way, the city would generate revenue per passport.


895 Revenue idea #895 – Close. Does not take into account costs/overhead.To generate revenue into "the city" one way would be to start an outdoor beach concert at Oleta River. Have local bands and restaurant owners participate in the festivities. The city would charge $5.00 per car and SUV would be $10. This concert should run every 3 months. Estimated $5.00 per car/$10.00 per SUV you have 10,000 patron average cost. The city would make $150,000 profit.


959 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report959�Implementing, CD working on ordinance language



Revenues committee referred to Chris Heid for review on 2/10/10.There should be a fee for flood determination letters perhaps $25 per letter which would already include research being done. Collective of $25 for letter and research.


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961 2-11-10 The committee is advising to defer to another fiscal year based upon the input received from both the Building Official and City Clerk. This will be a major project and will take some time and money to implement.12-17-09 Committee seeking input from Building Division and City Clerk's office as to feasibility of implementation.When new business owners apply for (BTR) Business Tax Receipts, I suggest that new business owners receive a welcome packet, which would include a fee schedule and the necessary steps or procedures for getting the right types of permits from other departments.


1095 6-11-2010 Cmte informed that information is now on the city's website including the mapWorkplace Efficiency response on 4/15/10: Referred to Shari Kamali.2-11-10 Per Cmte: Community Development is responsible for its own pages on the City's website and they will be creating this information with guidance from Info tech.In our city website, we should create a hyperlink page for flood zone information within our city limits. The maps would indicate what areas are flood zones or not. The page should be set up in a way that residents can enter their address from their and it would pen point the area that is flood zone or not. The page itself should have a brief description of what each symbol means. Having this inormation would benefit the residents, future residents and business owners. Please see example attached.


1156 3-11-10 The committee was informed that due to contractual obligations to unions and current financial conditions this suggestion is not feasible.To general employee civil workers should have a cost of living annual increase rate. (Increase should be every year based on exonomic status) cost of living for the Florida State. This is for all general employees civil or non-civil employees.


1184 3-11-10 The committee determined that there is not a significant problem with inconsistency in formats for a policy to be created, implemented and enforced.The vast majority of departments are using acceptable correspondence methods.Info Tech has informed us that many users already contact them for copies of letterhead and memo forms, logos etc. Human resources will send out a remionder email for all employees to identify their department and their name when answering phones.The City shoud have templates for office memorandum fax coversheet, telephone scripts or phone verbage, how to create letters with nmb logo (formatting) A complete standard of font size, lines spacing, what type of fonts used, and instructions on how to set up email greeting. It would be a format that everyone must follow and would find in our insidenmb website.


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1189 Pub./Private Partnership committee response on 4/15/10: Defer To Future YearBecause the Cenus is so important to our neighborhood, more funding and better parks. Develop a program that would get high school students involve in the Census by utilizing skills in creating "community servicehouse" volunteering their time and promoting the census. These hours will be equivalent toward their college credits. Both the city and the students will gain incentives. Studetns will get college credits. The city will get recognize as being the first proactive city promoting the census.

Community DevelopmentPub./Private Partshp.Defer To Future Year

1237 Revenues response on 3/31/10: This is called Conservation Block and it is already implemented by our Water Utility. Please log and close. Charge for water based on consumption. People that use less than the average amount of water should be charged at a lower rate. People that consume higher than the average amount of water should be charged at a higher rate. This will encourage water conservation and bring more revenues to the city from those that do not want to conserve water.



I.D.

EMPLOYEE NAME :


Maria Salvatierra

Status

1456 7-9-10 The committee has determine that meeting within the City shall remain in person and not via electronic means.6-10-10 Info Tech will investigate to see if there is a Low or NO Cost solution.Note there are no video or audio capabilities without investing in additional hardwareDEPARTMENT: PROCUREMENTRE: ONLINE MEETINGS

Suggestion: Get an "Online Meeting" Solution account for the City. Management can increase productivity by implementing “Online Meetings” or Web Conferences. All managers can assist to their meetings from their desks and never be late. Files and presentations can be shared online and projects can be completed in a timely manner. Managers can leave the session for seconds to solve their division emergencies and come back to the meeting without disrupting attendees.


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1457 6-10-10 Per Info Tech, the only persons who can update the Global Address List; those are the two IT Managers (City Hall & PD) Even if each of the 400+ users submitted updated information when requested, there are not enough resources for data entry.Note: payroll system does not interface into Active Directory which is what is used for our email system. In addition Info Tech is often not informed on a timely basis of position terminations, changes etc. Info Tech will look into this matter further

DEPARTMENT: PROCUREMENTRE: GLOBAL ADDRESS LIST UPDATESuggestion: Update MS Outlook Global Address List. Global address book in Outlook should have all information available to all NMB employees. It should include all employees complete contact information: Name, title, address, department/division e-mail and a complete phone number. The information included in current Phone Directory is very limited. The fastest way to get a complete address book readily available in Outlook is having each employee complete his/her own contact information and send it as an “electronic Business Card” to IT. All employees could send their business cards to IT department and IT would update information in database and update MS Outlook Address Book. With the address book in place we could access all contact information at one stop, and be able to transfer information faster by phone, e-mail, interoffice or via formal memoranda. We could get information even If you forget the person’s name since a search can be done with title and/or department, etc.



I.D.

EMPLOYEE NAME :


Mark Heckert

Status

23 Update Trane Lib. & P.D. energy mgt. systems. Initial cost: $72,000 Public ServicesCons./EnergyImplemented

24 Energy committee response: Being Done. 7 day prog. A/C thermostats in facilities w/o A/C mgt. sys. Init. Cost: $500

Public ServicesCons./EnergyDuplicate


I.D.

EMPLOYEE NAME :


Mark Perkins

Status

42 PDF CARE suggestion form-Users w/full vers. Adobe Acrobat/Nside NMB Public ServicesWorkplace EfficiencyImplemented

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43 Stop fluoride use in wtr trtmnt proc/no pers. conv. only $avings measure Public ServicesExpendituresRejected

44 Investigate incorp. use of WEB QA on city's website-res. concern tracking Public ServicesWorkplace EfficiencyDefer To Future Year

161 Expenditure committee response on 6/24/09: rejected - not in-house secured site. OpenOffice.org 3 for office software suite for WP/Spread Sheets/PP, etc.


172 Eliminate use of Mayor, Council, City Mgr., Atty. & Clerk on printed mat. Public ServicesExpendituresClosed

189 FREE Microsoft patch for Word, Excel, and PowerPoint 07 File Formats(Workplace Efficiency committee response: contact IT on individual basis to install)


222 Utility billing post card format rather than envelopes Public ServicesExpendituresRejected

766 Pub./Private Partnership committee response on 10/15/09: Rejected - see 766.2, 766.3 & 766.4To help promote the new City Café, we should look into doing the following:1. Remove the City Seals from the glass doors along the theater entrance and replace them with City Café decals (Mitchell's idea)2. Work with the manager of the Café and post on both inside NBM and the City's website DAILY SPECIALS (Blue plate special, deal of the day, drink of the day, etc.) We would post this for her and then employees and visitors would have an idea of what deals are available. It may drive more people to her business, which translates to more income for the City.3. Create daily E-mail specials and mail them to staff.4. Create a TWITTER account and post the daily specials in 140 words or less…


766.2 Pub./Private Partnership committee response on 10/15/09: Being DoneTo help promote the new City Café, we should look into doing the following:2. Work with the manager of the Café and post on both inside NBM and the City's website DAILY SPECIALS (Blue plate special, deal of the day, drink of the day, etc.) We would post this for her and then employees and visitors would have an idea of what deals are available. It may drive more people to her business, which translates to more income for the City.

Public ServicesPub./Private Partshp.Being Done

766.3 Pub./Private Partnership committee response on 10/15/09: RejectedTo help promote the new City Café, we should look into doing the following:3. Create daily E-mail specials and mail them to staff.


766.4 Pub./Private Partnership committee response on 10/15/09: RejectedTo help promote the new City Café, we should look into doing the following:4. Create a TWITTER account and post the daily specials in 140 words or less…


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#1002�Close. Hard copies necessary for some depts.

Expenditures Committee response on 6/7/10: Exp #1002 Forwarded to Mark Perkins on 5/25/10Expenditures Committee response on 5/25/10: Exp #1002 Forwarded to Mark Perkins on 5/25/10The Miami Herald Digital Newspaper is the easiest and most convenient way to read the print edition of The Miami Herald on your computer. Whether you are a print subscriber or just use MiamiHerald.com, The Miami Herald Digital Newspaper is the best addition to your news and information routine: - Flip through the newspaper in seconds with just a click of your mouse!- Change the size of the page, change the type sizes, and zoom in for easy reading! - A powerful search function allows you to search the both articles and store ads- Share with your friends - email articles and store ads in seconds- All articles can be printed, saved, emailed or posted to a website - Missed a story in yesterday's paper? The paper offers a 7-day archive- The Miami Herald Digital Newspaper is available anywhere you have an Internet connection- The digital version looks just like the actual newspaperBy having departments/individuals choose how they would like to receive the paper may end up saving the City money. The cost comparison is: $13.75 delivered vs. $1.99 via web.



I.D.

EMPLOYEE NAME :


Mark Vinitsky

Status

127 Offer swimming pool to NMB private summer camps Leisure ServicesRevenuesRejected

231 Lights Out Policy - #39 Lighting Control Policy Leisure ServicesEnergyImplemented

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423 Similar Suggestions 9, 106, 261, 412 & 439 - Being reviewed by Conservation Committee. 10 hour/4 day work week to save the city money by consuming less electricity, gasoline and generate more revenue.



I.D.

EMPLOYEE NAME :


Marleen Gunn

Status

1576 Duplicate see 455, 826, 1347,1354, 1375Implement a system similar to Miami Dade County's eNet where employees can securely access information such as pay stubs and leave information.



I.D.

EMPLOYEE NAME :


Marlen Martell

Status

82 Energy committee response: Not feasible at this time. Prod. Biodiesel for city mach. http://journeytoforever.org/biodiesel_make.html


196 Conservation committee response on 9/17/09: No. 196: DVD was purchased. It contains public education info regarding nation’ water and wastewater infrastructures. Complete.Innovations Spring from Disaster of Aging Water Infrastructure, Dec. Fund


201 Conservation committee response on 7/16/09: See 422, related to ISO 14001 implementation. Not much gain from the book, not recommended. Env. Mgt. Sys: Gudidebook for Imp. Energy & Environmental Performance

Community DevelopmentCons./EnergyRejected

449 Energy committee response on 8/20/09: Not applicable.Review the County of Ventura, California's General Services Agency Maintenance Division, 2007-2008 Energy Action Plan, September 2007 - Policy.


489 Grant committee response on 9/17/09: Close.We may be able to remove the HAMAR program funding and replace it with the HUD funding. Http://trycdpubs.com or 1-800-666-6380



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I.D.

EMPLOYEE NAME :


Marlon Longsworth

Status

10 More computer training, i.e. power point & Excel Public ServicesWorkplace EfficiencyImplemented

10.1 Workplace Efficiency committee response on 7/16/09: Referred to Public Private Partnership committee for review. The Public Services, Waste Water facility has nine (9) employees which does not justify the investment to NMB snack/soda machine Gilly vending. Additionally, limited facility space would not accommodate the vending machines.Waste Water division vending machine.


565 Reserves committee response on 9/17/09: being done / closeInvest reserves in safe and guaranteed investments to create capital.

Public ServicesReservesClosed

566 Pub./Private Partnership committee response on 7/16/09: Already in progress.Create an emergency response team with police and utility personnel to help other municipalities in disaster events. This would not be a cost burden to the city as FEMA would reimburse the city for the personnel and equipment used.


884 Energy response on 1/21/10: Already being done via UAP Contract.Revenue idea #884 - Forwarded to Airia Austin for review on 11/24/09.Pool with the County and other municipalities for fuel and use the GSA contract. It would be cheaper for us because we would share the cost with every city in the pool.


1059 Expenditures committee response on 2/10/10: This is a duplicate of the “Bagster” idea - see suggestion 880.Energy response to 880 on 1/21/10: Solid Waste is shying away from this one.Revenue idea #880 - Forwarded to Airia Austin for implementation on 11/24/09. Let the Sanitation Division provide garbage and roll-off services at all City Facilities (Waste-Water, Operations Center and Norwood Water Plant) and eliminate the need to pay outside vendors for these services that we can do ourselves.



I.D.

EMPLOYEE NAME :


Marsha Alexander

Status

76 House file 2-sided copies - legal docs, i.e., contracts, ltrs of agr & corresp. Conservation committee response on 5/26/09: Recommended, included in the memo from Conservation committee via ACM to all Departments.

Public ServicesCons./WP Eff.Implemented

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378 3-24-09 Per Cmte, not cost effective to create and distribute flyers to all residentsWeb site campaign enlightening residents on swale upkeep


525 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report525�Close, not feasible

City Clerk's response on 9/9/09:From: Owens, Susan Sent: Wednesday, September 09, 2009 1:50 PMTo: Rivero, Carlos; Alexander, BruceSubject: RE: CARE Idea #525 review - PDF FormatImportance: High

Sorry this is late, but I had to review the new Statutes…

Per the new Florida Statutes, such a BTR would require the formation of an Equity Study Commission, appointed by Council and consisting of the business owners. Another issue related to this is finding and monitoring these landlords; it is hard enough doing same for home offices. The small amount of revenue we might gain would not justify our administrative time and expenses.

If the City wishes to do this as a permit instead of a BTR, then that might be a possibility; however, I would have to defer to the permitting department on that issue.

If you have any questions, please let me know.

Susan A. Owens, CMCCity ClerkCity of North Miami Beach17011 NE 19 AvenueNorth Miami Beach, FL 33162(305) 787-6001, x. 2000

City Clerk's response on 7/14/09:525- we are still looking into this one. There are a lot of issues with this; however, we were already looking into something similar and will incorporate this into our research.Revenue committee response on 6/24/09: referred to Susan Owens on 6/19/09 for review. Miami Gardens charges homeowners who rent a "Landlord Permit" fee. It is construed as a License Tax. Lots of revenue! Adm. Could call Miami Gardens to find out exactly what kind of $ they collect. Maybe Roz Weisblum could contact their Deputy City Mgr.


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1337 5-10-2010 Per Cmte: The City already employs the usage of interoffice envelopes to send mail from one department to another. Some departments also use specific colors. The mailroom staff cannot be a personal courier to staff members to walk a form through its signature process and bring it back to the sender. That is something the sender needs to handle. If the paperwork is delayed between the receipients there is no way for the mailroom staff to force the paperwork back into the mail flow.If an envelope is sent to a department with a note for them to process and forward then it becomes the responsibility of the first recipient to forward in a timely fashion. The same would be true for the subsequent recipients. The final step would be for the last person in the process to return to the originator of the paperwork.That system is already in place and cannot be expediated other than having the sender walk their paperwork through the process personally.

It appears that if you have paperwork which requires routing to more than one dept-it gets lost (not always put enough times) Suggestion to have a specific type of carrier (big envelope, color with lines appropriated to recipients and to whom is the final reciever (usually the sender) ex: interdepartmental envelopes 10"x"13-turquoise blue box of 100-$72.94



I.D.

EMPLOYEE NAME :


Marva Simmonds

Status

589 I think it would be a good idea for the city to consider automating the employee's access to their payroll information (check stubs and W-2s). This service was available to me with my former employer. It is an easy way to pul your check stubs and W-2s online. Stored in your personal profile to be accessed at any time. Since the city is going "Green", it will save on the printing of stubs every week.Workplace Efficiency response on 6/30/09: Duplicate or similar to card # 49 This is cost prohibitive to implement and security concerns with personal data online


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762 8-4-10 Customer Service informed comte that they will be working on this soon.7-9-2010 Committee informed that form has not yet been placed on line by customer service.Workplace Efficiency response on 4/15/10: Maria checking with Gail.2-11-10 The committee was informed that IT staff is assisting Customer Service to get this one form online as a printable form.12-17-09 Per Cmte: At this time the City does not have the resources to convert every form for web use. Will test run converting Water Turn On Request form with 60 daysWorkplace Efficiency response on 11/19/09: Memo can be sent to dept. heads requesting that they make their respective forms interactive and available for those employees/residents with Adobe Professional. However, completed forms cannot be emailed, but printed and faxed or mailed. Workplace Efficiency committee response on 10/15/09: ImplementingWorkplace Efficiency committee response on 9/17/09: Review by I.T. / report next meeting.All forms needing to be filled out by residents for services provided by the city should be available on the city's website in a fill and print format.Ex. Water Turn-On Request form


763 Pub./Private Partnership committee response on 4/15/10: ImplementedPub./Private Partnership committee response on 2/18/10: Implementing.Pub./Private Partnership committee response on 11/19/09: Need feed back from Bernard. Should we order?Pub./Private Partnership committee response on 10/15/09: Bernard is looking into Census Bureau providing magnetic stickers - quantity 500.August 2009 C.A.R.E. Suggestion Award Winner.Public/Private Partnership committee response on 9/14/09 - Researching.Since the city is doing a big campaign for the Census, all city vehicles should have Census logos posted on them as a visual reminder for the residents to participate.



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I.D.

EMPLOYEE NAME :


Mehdi Ashraf

Status

1025 1-14-2010 Per Cmte: It would not be feasible or efficient to have every person who submits a suggesstion attend the meeting of the committee or committees where their suggesstion is assigned. Where the intentions on unclear it is practice to contact the submitting person for clarification. Where a particular department or process is in question the Head of that department is provided a copy of the suggesstion and asked for their expert opinion so that the committee can make a fair assessment of feasibility.CARE suggestions are very important and every department is required to give suggestions on a monthly basis. It is important that the employee is interviewed during the review of the suggestion by the committee and is involved in the discussions while making decisions.


1026 1-14-2010 Per Cmte: This measure although not feasible as stated would have to be left to the discretion of the individual Department Head using either their own funds or staff collected funds.Encourage group lunches or breakfasts every month for each department. The food should be catered only at the NMB Café, which should offer group discounts to the departments. The meal package should be so designed that the cost of breakfast should not exceed $3 per person and the cost of lunch should not exceed $6 per person.1) Fostering team spirit in the departments by everyone in the department having a meal together.2) Even though the food will be discounted (at lower profit margins), the sale of NMB Café will increase.3) If the food and service of NMB Café is good, employee will tend to visit it more, thereby increasing the sale.



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I.D.

EMPLOYEE NAME :


Melanie Johnson

Status

855 From: Rivero, Carlos Sent: Wednesday, June 16, 2010 1:44 PMTo: Serda, Mac; Carney, TomCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE suggestions non-response


Revenue idea #855 - Forwarded to Mac Serda for implementation on 11/24/09.I would like to have our department charge $5.00 for every citation we sign off (316.610). And, our civilian employees (per FSS) can sign off on these citations. This way officers do not have to respond to the station to sign off on tickets.Keep officers on the road and we can collect $.There are other cities/PD's in South Florida that do this. I can get you the information.



I.D.

EMPLOYEE NAME :


Meryl Much

Status

12 Battery powered city vehicle flashers Public ServicesConservationRejected

71 Expenditure committee response on 6/24/09: being done on an as-needed basis. Re-hire employees as part-time (3, 8 hr. days @ $10/hr) in same capacity

Public ServicesExp./Vol./WP Eff.Being Done

266 Expenditure committee response on 6/4/09: Public Works, Facilities Mgt. division has maintenance contracts on Police and Library A/C systems. On-site HVAC technicians are necessary for emergency needs and after hours event facility A/C systems monitoring. Replace A/C techs w/maintenance contract-Some A/C maint. cont. exist



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I.D.

EMPLOYEE NAME :


Miguel Acevedo

Status

425 8-20-09 Cmte was advised by Info Tech that with our current resources we cannot institute bulk emailing within our computer infrastructure. While there are online services that can do this, they are not free of charge.7-31-09 Cmte reviewing how to implement this without cost to city, working out logistics with Info Tech.Establish Leisure Services e-mail account for distribution of invitations/flyers to residents via e-mail to save printing, paper and ink.



I.D.

EMPLOYEE NAME :


Mirdelee Louis-Jeune

Status

134 OT for part timers Leisure ServicesWorkplace EfficiencyClosed


I.D.

EMPLOYEE NAME :


Miriam Bensinger

Status

336 Convert city facility flat roofs into an employee shaded outdoor eating areaWorkplace Efficiency committee response 6-30-09: Not financially feasible at this time

LegalWorkplace EfficiencyClosed


I.D.

EMPLOYEE NAME :


Miriam Scalza

Status

195 Expenditure committee response on 6/4/09: Funding to convert not currently available. Bill water customers w/post card rather than via billing service


343 Scheduled confirmation of employee business/operating licenses FinanceWorkplace EfficiencyClosed

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344 Expenditure committee response 6/4/09: Cash Management Policy. Establish policy on check amounts requiring special mail handling



1521 Close, this will be addressed once we get a new café vendor.

Now that the City is offering a valet service maybe they could increase revenues by contracting a hot dog stand or mobile food cart like you see at other performing arts theaters. This would be a way to get more money until the café is up and running again.

Maybe after the café reopens they could operate the hot dog stand at the city pools. Quick foods on the go with a percentage of sales going to the city.



I.D.

EMPLOYEE NAME :


Mitchell Abrahams

Status

177 Eliminate Mayor/Council names on non-dated material Public ServicesExp./WP Eff.Closed


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I.D.

EMPLOYEE NAME :


Mr. Lamberto via Carlos Rivero

Status

573 Brian O'Connor response on 6/18/09: Yes we have a contract in place for Martin Outdoor Media to perform these services.

Brian K. O'Connor, C.P.M., A.P.P.Chief Procurement OfficerCity of North Miami BeachPhone: (305) 948-2946Fax: (305) [email protected]

Good afternoon. Mr. Lamberto, a resident of Eastern Shores and a member of the Beautification Committee wants to submit a CARE idea regarding bus shelters in exchange for advertising. He is an employee of the City of Miami Beach and he mentioned at the last committee meeting that the City of Miami Beach has a very beneficial agreement with Clear Communications by which the city gets free bus shelters and maintenance in exchange for advertising. Is this something we have looked at? Do we have something similar in place already? He gave me the name and number of the rep:

Kathy Reuter 305-592-6250Please include Mr. Lamberto in your response. Thank you.Carlos M. RiveroCIP and Urban Forestry Projects CoordinatorPlease consider the environment before printing this message.

ResidentOtherClosed


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I.D.

EMPLOYEE NAME :


Mubarak Kazan

Status

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1174 FPL response on 4/17/10: Marta Chavez, FPL rep. has resported that decreasing the wattage of these lamps would require a complete change out of all fixtures, resulting in added expense to NMB. Also, following up on the removal of one-half or 154 of the existing fixtures, FPL reports and reminds NMB that this project was engineered to provide an even distribution of lighting and the removal any fixtures and/or the reduction in wattage would create dark-to-shadowy spaces between light posts. FPL response on 4/15/10: Marta Chavez, FPL rep. will be reporting FPL's estimated savings to reduce wattage on all lights or the cost to remove one half or 154 light poles from NE 15 Ave. to West Dixie Highway. Feasibility Meeting on 3/10/10 with ACM Bernard McGriff, Hiep Huynh, Dan Wick, Bruce Alexander, Marta Chavez, FPL Govt. Accts. Representative. Marta to provide estimated depreciation costs to remove one-half or 154 of the decorative street lamp posts. Also estimated savings should the 150 watt lamps be replaced with 100 watt lamps. From: McGriff, Bernard Sent: Tuesday, March 02, 2010 11:56 AMTo: Wick, DanCc: Alexander, BruceSubject: RE: CARE suggestion #3 - Lamp Pole reduction

Dan: Please schedule the meeting through outlook for me to calendar it. Thanks. Bernard McGriffAssistant City Manager17011 N.E. 19th AvenueNorth Miami Beach, Fl. 33162Tel. (305) 787-6053email: [email protected]________________________________________From: Wick, Dan Sent: Tuesday, March 02, 2010 10:45 AMTo: McGriff, BernardCc: Alexander, BruceSubject: FW: CARE suggestion #3 - Lamp Pole reduction

Bernard, I would like to set up a meeting with Hiep/Dan/Bruce and you to discuss. Please advise. Thanks

From: Baker, Kelvin Sent: Monday, March 01, 2010 5:57 PMTo: McGriff, Bernard; Wick, DanSubject: FW: CARE suggestion #3 - Lamp Pole reduction

Please review

Kelvin L. Baker, City ManagerCity of North Miami Beach

ResidentCapital ImprovementsClosed

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17011 N.E. 19th AvenueNorth Miami Beach, Florida 33162305-948-2977

From: M Kazan [mailto:[email protected]] Sent: Monday, March 01, 2010 5:33 PMTo: Baker, Kelvin; NMBMGRCc: M.Kazan; Kramer, BarbaraSubject: CARE suggestion #3 - Lamp Pole reduction

Kelvin BakerCity ManagerCity Of North Miami Beach 03-01-10 Dear Kelvin, Another cost cutting measure for CARE. Do you realize the Hanford Blvd. has almost 300 lamp poles! I have famously dubbed this the NMB Airport Runway way back when. Why don't the City reduce some of this overcrowding of lamp poles by strategically taking some out and having them placed on the doughnut circles along 19th Ave. or elsewhere? I told Mayor Mischon in 2002 he can have placed, video cameras along this over lighted boulevard and after 5 years he will hardly notice any foot traffic as he anticipates. It has been 8 years and Hanford Blvd remains as dormant as is expected. Yet, another CARE suggestion. Mubarak KazanCity of North Miami Beach"A City Where People Care"


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I.D.

EMPLOYEE NAME :


Myrna Nanson

Status

1124 CIP responsse on 5/20/10: Implemented.CIP response on 4/15/10: Project Ground Breaking Ceremony has taken place.CIP response on 3/17/10: The proposed improvement has been added to the master plan with the exception of the Zoo.At ULETA PARK COMMUNITY CENTER (16880 NE 4 AVE) there is enough space to construct a permanent Recreation Park with many attraction equipment, including a domestic animal zoo. This project would collect money for the city and, at the same time, would keep the children yough and adults busy and happy during the weekends. Beside the mentioned project would be important clean, and reconstruct the swimming area adding cafeterias, udner roof tables with chars and some more attractions; and convert this beautiful place in another recreation area in summer time.

BuildingCapital ImprovementsImplemented

1206 3-29-2010 The City does not have adequate funding to provide the additional benefit of helathcare to part time employees. Budgets are being reduced not increased at this time.We, THE PART-TIME EMPLOYEES, have the right to be enrolled in some Health Insurance Benefits. Why the City of North Miami Beach does not give to us halve of Medical Assistant Benefit as we received haved of other benefit? It is true that most Part-time Employees have been covered by Medicare, but it is not enough to resolve the medical treatment that we require. We have to pay almost $100.00 every month for Medicare and, when we go to see doctors, we stillhave more debits for our treatments. May the City of North Miami Beach be a little more benevolent with the people who work as muc as the "Full Time Employees"?


1281 7-9-10 The committee determined that this suggestion is not feasible. Cannot alter work hours for those part of a bargaining unit without negotiations.According to the unemployment. Situation that our Country is suffering in this time, my "CARE SUGGESTION" for this month is that : all City Employees may work only seven hour daily (straight), starting at 8:00 a.m. until 3:00 p.m. with 15 min break.-This would give to the"City " the possibillity to save moneu in electricity and office equipment deterioriaton and, the most important issue is give more position to the citizens who has no jobs and, everybody will feed the table.


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1415 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1415�Close, thnot CARE related

The City of North Miami Beach is a beautiful residential are, but unfortunately, our City is very poor in commercial development. My suggestion is that We need more commercial stores like Grocery Stores, Clothing Stores, Shoe Stores, Dollar Stores etc. The City of North Miami Beach community needs nore places where consume their necessities.


1547 The city of North Miami Beach needs more square miles area. Why the Dade County occupied some areas in this City? The Dade County does not give to the citizens the same service in the area of North Miami Beach as we do it if the all community wil be supervised by us.

BuildingOther


I.D.

EMPLOYEE NAME :


Naomi Legagneur

Status

115 Energy committee response: Being Done. Regulate A/C temperatures and use motion light sensors where applicable



I.D.

EMPLOYEE NAME :


Nelson Reyes

Status

756 Volunteer committee response on 9/17/09: Not feasible.American Cancer Society's Road to Recovery Program is presently in need of volutneers to drive cancer patients to treatments within Dade County. Perhaps our city would like to participate (via volunteers, the NMB Line, or any one else). This could bring positive PR to the city and PD. As you know, PDs are presently under great scrutiny by the local media. See attached for all the details.

PoliceVolunteer ProgramClosed


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I.D.

EMPLOYEE NAME :


Norma Alicea

Status

307 Ban city vehicle parking in front of City Hall/P.S.A. and in guest parking Human ResourcesWorkplace EfficiencyClosed

433 12-17-09 Per Cmte: training is in progress8-20-09 Per Cmte, policy still being created to address these issuesWorkplace Efficiency committee response on 7/16/09: Policy issue.All payroll tasked employees be trained I calculating and recording payroll. And a policy outlining payroll and the recording/calculation of time be implemented in to make the process fair and equitable.


662 Expenditure committee response on 7/31/09: Being Done.Employees should receive reimbursement for courses that relate to positions within the city, i.e., Business Management, Finance, Engineering, Public Administration.

The City should not incur expenses that prepare employees for occupations that are not available in the city nor should the city prepare employees for 2nd careers.

Human ResourcesExpendituresBeing Done

734 9-3-09 Cmte determined that there already is a system in place to provide a fair and unbiased interview process.The city's practice of interviewing candidates by a panel of individuals is an objective and impartial way to select the most qualified individuals for employment. However, careful consideration should be given when selecting individuals to serve on interview panels. These individuals should demonstrate the ability to objectively provide their opinions without reverting to one or all of the following biases:Selectivity - bits and pieces of information are selectively chosen depending on the interests, background, experience and attitudes of the interviewer.Assumed similarity (like me) - results in an individual's perception of others being influenced more by what the interviewer is like than by what the person being interviewed is like.Stereotyping - judging someone on the basis of the interviewer's perception of the group to which he/she belongs.Halo effect - occurs when the interviewer draws a general perception about the individual being interviewed on the basis of a single characteristic such as intelligence, sociability or appearance.Also, at no time should there be an individual on an interview panel that holds a lower classification than the position being interviewed for.


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816 Workplace Efficiency committee response on 10/15/09: Being Done. However, Mgr. training sessions for proper completion of annual evaluations will be provided where necessary.Managers & supervisors responsible for conducting evaluations should focus on the importance of doing them correctly. Performance evals. are not required by law; however, if the city is ever involved in an employment related lawsuit, performance evals. will likely be among the first items entered into evidence. The absence of performance evals. may suggest that no effort was placed in helping employees improve their work performance. It may also imply that the employee's poor performance was accepted and that the termination was actually motivated by something other than performance, discrimination or retaliation. Evaluator errors to avoid: OVERLY POSITIVE EVALS. - occur when managers can't bear to give negative criticism. OVERLY CRITICAL EVALS. - occur when managers use evaluations as a means to terminate employees. UNIFORMLY NEUTRAL EVALS. - tendency to give everyone a neutral evaluation due to lack of documentation. SINGLE EVENT EVALS. - tendency to evaluate employees based on a single event that occurred during the review period. MOST RECENT EVENT EVALS. - when employees anticipate their evaluation, performance tends to improve. Managers who do not recognize this and who do not keep good documentation may evaluate the employee's performance based on recent performance.


819 10-9-09 Per Cmte, suggestion not currently feasible.Fees charged by city departments for services rendered such as child after care, summer camp or for items such as building permits, shower heads, etc. should be centralized and administered by the cashier's office. In my opinion, this process will provide control and accuracy in the financial record keeping of the city.


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Revenue committee response on 10/7/09:Revenues Idea #833 – Referred to Census Committee on 10/7/09, due by 10/15/09. I would like to suggest for employees to help promote the importance of the U.S. Census 2010 by wearing "Census 2010" buttons (Census Bureau to absorb cost.)Some U.S. Census facts:- The census is a count of everyone living in the United States every 10 years.- The census is mandated by the U.S. Constitution.- The next census is in 2010.- Your participation in the census is required by law.- It takes less than 10 minutes to complete.- Federal law protects the personal information you share during the census.- Census data are used to distribute Congressional seats to states, to make decisions about what community services to provide, and to distribute $400 billion in Federal funds to local, state and tribal governments each year.


852 Pub./Private Partnership committee response on 4/15/10: Further research has found that placing an ice cream machine in this area would not be profitable for the vendor. However, there is an ice cream machine in the McDonald Center corridor.Pub./Private Partnership committee response on 11/19/09: ImplementingI would like to suggest that an ice cream machine be placed in the 2nd floor employee lounge.

Human ResourcesPub./Private Partshp.Closed

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970 Revenue Committee response on 2/10/10: For future consideration / next show (put it on hold?)Our "Employee Talent Show" was fun, entertaining and in the words of our City Manager, "The performances were first class, over the top, outstanding, off the chain, awesome, marvelous and great". Therefore, I would like to suggest that the "Employee Talent Show" be offered to employee's families as well as to the public. Tickets can be sold at a reasonable price and in addition, the City Café can sell food items such as sodas, hot dogs, burgers, etc…during intermission (no food/drinks to be allowed in theater).

Human ResourcesRevenuesDefer To Future Year




Revenues committee referred to ACM McGriff for review on 2/10/10.In order to promote the importance of CENSUS 2010, all city employees, especially those that work out in the field should be supplied with CENSUS 2010 t-shirts and/or caps (Census Bureau to absorb cost).

Refer to Bernard McGriff for his recommendation.


1201 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1201�Close, dept must have time to process items with no interruption

The Building department and Engineering Department should change their closing time from 3:00pm to 4:00 pm. This change will provide more opportunities for the City to bring in more revenue.


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1330 Expenditures Committee response on 5/25/10: Exp #1330 Duplicate. Too costly. CloseUniforms and/or shoes should not be furnished by the City to employees who work in the areas that are not deemed dangerous, i.e. office.


1331 From: Rivero, Carlos Sent: Wednesday, June 16, 2010 3:56 PMTo: Hobson, Beverly; Snow, EllenCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE suggestions non-response


Expenditures Committee response on 6/7/10: Exp #1331 Forwarded to Beverly Hobson on 5/25/10Expenditures Committee response on 5/25/10: Exp #1331 Forwarded to Beverly Hobson on 5/25/10Employees that call in sick the day before or after national holidays should not be paid for that day without a doctor's note.

Human ResourcesExpendituresReferred

1334 7-9-10 The committee was informed that there will be no changes to the requirements for the CARE program. Amount of C.A.R.E. Suggestions requirement should be comparable to the size of the department.


1449 7-9-10 The committee was informed by HR that they are looking into ways to honor years of service although they have not determined yet whether it will be done annually, monthly, quarterly or semi annually.In addition to the current recognition programs that the City has implemented (Employee of the Month, CARE Suggestion of the month, Police Officer of the month, the city should also consider recognizing employees who have reached their 5,10,15,20,25,30,35th years of service.


1450 6-10-10 HR already encourages all employees to submit changes in a timely fashion. This is more of a comment than an actionable suggestion.Employees should notify Human Resources as soon as possible to report any changes in their address, phone number or beneficiary information.


1451 7-9-10 Building division has reviewed the plans for those areas and they appear to meet building and fire code requirements. Mr Azan will visit are personally for review.6-10-10 This suggestion is not feasible. Such construction may be cost prohibitive.To ensure the safety of Customer Service staff and the City Clerk's staff, a door should be installed in the rear of customer service in order to provide access/exit to both departments in the event of an emergency.


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1533 7-15-10 Similar suggestion already submitted see card # 1200Fees charged by city departments for services rendered such as pre-employment drug screenings, child after care, summer camp or for items such as building permits, shower heads, etc. should be centralized and administered by the cashier's office. In my opinion, this process will provide control and accuracy in the financial record keeping of the City.


1662 To ensure that City Buildings are accessible to individuals with physical disablilities, my suggestion is to replace doors that open manually (Public Services Administration) with doors that open automatically (CityHall ).


1663 One of the City's Going Green initiatives is " adding more plant life to your enviornment can potentially help provide more oxygen ad counter-balance harmful CO2 in the atmosphere. On topof that you would be adding to the beauty of your home and the City as well."

Human ResourcesConservation


I.D.

EMPLOYEE NAME :


Pat Bliss

Status

164 Conservation committee response on 7/16/09: See 422, related to Green Bldg. policy. Alachua County, FL Resource-efficient & resilient policy.

FinanceCons./EnergyDuplicate


I.D.

EMPLOYEE NAME :


Patricia Bliss

Status

15 Energy committee response: Not feasible due to safety issues and not offered by FPL at this time. Cycle street lights - save power, increase bulb life, reduce carbon f.p. Conservation committee response on 5/26/09: savings is negligible and a safety issue.

FinanceCons./EnergyRejected

48 Revenue committee response on 6/4/09: Being Done. Out source utility data base audit


49 Per Committee, W2s cannot be distributed via website for security reasons.In an effort to assist employees a web interface is available on InsideNMB during tax season where employees can request duplicate of W2s that are lost. W2s will be distributed with paychecksweb email ann W-2 distribution on secured site/red. staff time inc. IT cost


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59 10-9-09 Per Cmte: Will have to defer project to another fiscal year as there are no funds to move ahead with this suggestion. Major costs involved with this type of system8-20-09 Per Cmte, seeking alternative source for funding. Cannot use LETF. Costs for this solution would require going out to RFP as in excess of $75,000Workplace Efficiency committee response on 7/16/09: See 291 & 472Purchase time calculating/reporting time clocks/may interface w/payroll.


69 Per diem revision to IRS $45 per day from $55 (not including $30 rate) FinanceExpendituresImplemented

77 Declare NMB a Direct Deposit Employer - Similar to EEOC emp. apps.

Per Cmte, not legal to force employee to go on direct deposit


78 8-17-2009 Matter being tabled, City unable to proceed at this time. Prior to implementation is has been suggested by Finance to give the employees at least 12 months notice of the switch.Workplace Efficiency committee reponse on 6/22/09: this suggestion is in progress as the implementation of bi-weekly payroll is expected by 10-1-2009. The committee is assured that employees will be given adequate notice of the change so they can make preparations as needed. Change Payroll from weekly to biweekly and time keeping standards


227 2-11-10 The committee was informed that the switch to Staples for business cards has been completed.Workplace Efficiency reponse on 12/17/09: Procurement has conducted a dry run pilot program and will release city business card production to STAPLES at the beginning of 2010.Workplace Efficiency response on 11/19/09: referred to Brian O'Connor for implementation.7-31-09 Procurement expected to have up and running within one monthWorkplace Efficiency committee response 6-30-09: Procurement in process of finalizing

Centralized business card purchasing custodian/department


228 Expenditure committee response on 6/4/09: To Implement would require an $8 million dollar investment. Switch to monthly billing of utility bills


234 Expenditures committee response 6/4/09 H.R. to track tuition reimb. costs when employee terminates service


236 Expenditures committee response on 6/4/09: Embrace office furniture recycling/reuse concept


238 More restriction on employee tuition costs and accreditation FinanceWorkplace EfficiencyClosed

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I.D.

EMPLOYEE NAME :


Patrick Kennedy

Status

977 12-17-09 Per Cmte: Suggestion is not feasible as Collections and Customer Service staff's activities are closely synchronized.Collections shouldn't be part of Customer Service. The goal of collections is to collect and the goal of Customer Service is to keep everyone happy. Since no one is happy to have bill collectors after them, Customer Service works against collections. We can do away with meetings and reposts and spread sheets. Collections is behind because Customer Service puts them behind. Make collections a stand alone part of Finance, independent of Customer Service.



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I.D.

EMPLOYEE NAME :


Patrick Rosiak

Status

66 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report66�Close, Franchise agreement does not allow this



Revenue committee response on 10/7/09:Revenues #66 Sent to Brian O’Connor.Revenue committee response on 9/17/09: report next meeting.Revenue committee response on 7/31/09: Referred to Brian O'Connor.Revenue committee response on 7/16/09: followup w/Brian O'Connor, Chief Procurement Officer.Revenue committee response on 6/24/09: referred to Purchasing for RFP.Local business broadcast on ch77 - COMCAST O.K. with this.


597 Pub./Private Partnership committee response on 7/16/09: Rejected.As a way to encourage water bill payments, have a lottery once a month to give away one month's worth of water to a water customer who consistently pays on time.

FinancePub./Private Partshp.Rejected

767 Pub./Private Partnership committee response on 10/15/09: Being Done.September 2009 C.A.R.E. Suggestion Award Winner.As a way to encourage business at the café, why not have cards for patrons that rewards people for frequent purchases like the Ale House does. (Pay for six lunches and the seventh is free.)


1320 Duplicate see 1302, 554, 722, 659Use the new digital signboards to advertise local business for profit


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1554 8-9-10 Committee informed that new recordings were uploaded to system this week.7-27-10 Committee informed that Maria in IT will be re-recording messages and converting them to be able to play on the phone's on hold system.Now that the core marketing for the Census is over, remove the recorded census message from the telephone's "on hold" feature.Instead, take its time slot and replace it with a "thank you for participating in the census" message and use remaining time to add information on how to pay utility bills online / by phone.



I.D.

EMPLOYEE NAME :


Paul Raymond

Status

916 Workplace Efficiency response on 4/15/10: Referred to Mr. Pieslak, Code Compliance Mgr.Workplace Efficiency committee response on 2/18/10: Pending until Mid-March Code Manager hire.12-17-09 Per Cmte: Per our Building Official there already exists code to cover this matter. Compliance with that code is more the issue. Will review with Code Manager.

Pass an ordinace to require that property owners display the property address at the front door with minimum 4" letters. The ordinace can be prepared by the Planning & Zoning Department.

BuildingWorkplace EfficiencyReferred

917 12-17-09 Per Cmte: Suggestion is not feasible as written.SCENERIO:Several citizens of the community come to Building Department to inquire if a permit is required.SUGGESTION:The requirement of the building permits be announced in the city newsletter. If the suggestion is approved, the announcement can be prepared by the Building Department.


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918 12-17-09 Per Cmte: Suggestion as written is not feasible however concerns are being addressed in order to improce service.Beverly/Maria - this suggestion should be referred to Leo Maldonado, Fleet Mgr. and Airia Austin, Operations Manager for their review.SCENERIO:Usually, when city cars are dropped at the shop for oil change, 2-3 days are taken for the service. Effectively this work takes 20 minutes at a private workshop. The process involves taking a colleague to drop and pick the car. This is a waste of city labor. Further, for 2-3 days, a spare car has to be used. So a department would require a spare car.SUGGESTION:It is suggested that the workshop should give a firm appointmen to an employee. The employee should go at the appointment time and the car is serviced in 20 minutes.


1708 Provide laptop to inspectors in their car to save time for inspection and violations reports.


1733 Enforce the present code pertaining to residential numbering on residential homes numbers were on the house but you could not see from the street because of trees or screen enclosures this would be a detriment if fire rescue coun not see the numbering in a life or death situation.



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I.D.

EMPLOYEE NAME :


Paulette Murphy

Status

364 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report364�Close, No parking meters or way to implement



Revenue committee response on 7/31/09: Referred to Public/Private Partnerships.Charge businesses for use of city owned parking lot


455 Expenditure committee response on 6/4/09: Not all employees have access to computers.I suggest that the city goes to a paperless pay stub system, many private companies are using "Peoplesoft".

Leisure ServicesExpendituresRejected


I.D.

EMPLOYEE NAME :


Penelope Whitlock

Status

1416 Capital Improvements response on 6/15/10: The crosswalk flashers will be installed at City Hall/PS crosswalks in FY 2011I suggest that we make a request with Dade County to put a cross walk light or sign that states stop when there are pedestrians in the cross walk.

BuildingCapital ImprovementsDefer To Future Year

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1550 Duplicate see 1269To have a near by day care for the employees of young children at a lowered cost. So that they can have their children near by and clsoe to them and can focus more on their work and less on where the children are during the day.

I also think the city should make a certain arean in the city a skate park so that we would not have to worry about children skating at unauthorized places we could have a set area for the kids to go.

BuildingPub./Private Partshp.Duplicate

1650 The city should offer an aerobics class for mothers, with a babysitter(s) on site. BuildingWorkplace Efficiency

1714 The city should send a letter to all businesses and inform them they need to have their occupational license out in public eye by a certain date. Then by that date have someone go and inspect each business and write a violation or shut down the ones that have not complied, and repeat this every so often..


1715 Duplicate see 1269, 1417, 1487A childcare facility on site for parents with small children or too pair up with a nearby daycare with discount. So that parents can have the ease of mind that their children are taken care of and close.


1731 I think we should make a map or diagram to go infront of city hall and community development building helping the people of the city figure out where they need to go and make it a little more simplier.


1734 I also think that the gyms that we have open to the public should try and have a certified care taker on site so that way people in the community who would like to take part in facilities can. Even if there is a small fee they could go work out and their children would be on site withthem with the knowledge that they are well taken care of.

Pub./Private Partshp.


I.D.

EMPLOYEE NAME :


Perkins & Alexander

Status

183 Expenditure committee response on 7/31/09: Defer To Future Year.Expenditure committee response on 7/16/09: 10-11 Budget Yr.Expenditure committee response on 6/24/09: review. Reduce paid hrs. for exempt emp. to 39 and non-exempt to 39.5

Public ServicesExp./WP Eff.Defer To Future Year

184 Expenditure committee response on 7/16/09: 10-11 Budget Yr.Expenditure committee response on 6/24/09: review. Annual furlough of staff & mgt. - 3-day non-exempt & 6-day exempt

Public ServicesExp./WP Eff.Defer To Future Year

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I.D.

EMPLOYEE NAME :


Peter Johnson

Status

39 Expenditure committee response on 9/17/09: Mr. Austin reported project complete.Expenditure committee response on 6/24/09: referred to Airia Austin for review on 6/24/09.Replace A/C motor controls w/VFD - 30% energy consumption reduction.


443 Expenditure committee response on 6/24/09: rejected. Replace individual Mayor/Council photos w/group photo. Show team unity and reduce cost to display at each facility. Reuse individual frames or sell at auction.



I.D.

EMPLOYEE NAME :


Phil Azan

Status

1022 1-21-2010 Per Cmte: CRA is already addressing safety issue and looking into placing round abouts in that area which should slow down traffic.1-14-2010 Per Cmte: will review further for financial feasibility to implementProvide speed bumps north & south of the pedestrian walkway between the City Hall and Public Services Building to avert any casualty. This is an extremely dangerous situation.


1023 1-14-2010 Per Cmte and recommendation from Finance, this is not financially feasible at the moment.Provide cashiering function in the Public Utilities building for persons paying cash for building permits, water meters, engineering permits etc. This will save time for the citizens walking between the City Hall and Public Services building. This will also eliminate the interruption in the transaction of the customer.



I.D.

EMPLOYEE NAME :


Quavis King

Status

130 Revenue committee response on 6/4/09: Being Done. Offer all facilities to rent Leisure ServicesRevenuesBeing Done

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140 Turn off A/C system at night Leisure ServicesEnergyBeing Done

452 Expenditure committee response on 7/13/09: All lines being used per I.T.Expenditure committee response on 6/24/09: duplicate. Expenditures response on 6/4/09: Referred to I.T.Inventory all city facilities for unused telephone lines and disconnect.


483 NE 171 St. and NE 4 Pl. Currently four way intersection with a 2-way stop. Due to the number of accidents at this intersection, placing an all-way stop is recommended to reduce accidents and for child safety. Fowarded to Jose Casio to be submitted to County.

Leisure ServicesOther/Jose CasioClosed

653 6-30-10 Cmte informed that this will be addressed at a later date when renegotiating terms with existing service. Implementation defered to another fiscal year.Workplace Efficiency response on 4/15/10: In Progress.Workplace Efficiency committee response on 3/18/10: Depends on cost to accept debit cards at other facilities.Workplace Efficiency committee response on 2/18/10: still in review.12-17-09 Per Cmte: will review with Finance Dept to see if we would be able to recoup costs by charging a fee for this service.Workplace Efficiency response on 11/19/09: ReviewWorkplace Efficiency committee response on 9/17/09: Marcia Fennell to check with Bank of America.8-20-09 Cmte discussing with Finance to see if this can be accomplished in a cost effective manner.Workplace Efficiency committee response on 7/16/09: Referred to Finance.We should be able to accept debit cards at each location to speed up the payment process. This will give people another payment option and will also eliminate people who are bouncing checks.


677 7-31-09 Cmte found this to not be financially feasibleSimilar to 674. Uleta Park - The city should expand its trash pick-up to 3 times a month. This change will help keep our community beautiful.

Note: refer to Esmont Scott, Public Services Assistant Director and Geroge Gabriel, Public Services Solid Waste, Operations Manager.


865 12-17-09 Per Cmte: While these training are beneficial they are not currently financially feasible to host. Will defer to another FY where funding might be available.Workplace Efficiency response on 11/19/09: Review.Customer Service WorkshopsThe first time we did this workshop it was great. I think this should be done again.


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868 Duplicate - See 706 - suggested location of camera installation is different.There has been a large amount of traffic violations at the corner of NE 167 St. and NE 6 Ave. over the past months, some even resulting in accidents. Installing cameras at this intersection would be a great investment for the city. This is also a great way of bringing in additional revenue.


1014 Duplicate - See 655 - ClosedWorkplace Efficiency committee response on 7/16/09: Cost prohibitive and notfeasible due to budgetary constraints.There should be a neutral location for city employees to wash uniforms and other work related items. Purchasing a washer and dryer wouldn't be a bad idea, as we will cut back on washing expenditures.


1082 Maria's response on 4-7-2010: Suggestion is duplicate to card # 913. Expenditures response on 4/7/10: Exp.1082 Forwarded to Maria in IT on 4/7/10Not feasible as stated. Measures already being taken and implemented to reduce costs of printing direct deposit forms.E-mail direct deposit statements to employees with e-mail access. This will save the city money and cut back on printing expenditures weekly.


1139 Duplicate - see suggestions 104, 215, 470, 1080 & 1134.Concession stand on Uleta Field can be used to create revenue. This area can be used during little league baseball season and special events.


1142 Pub./Private Partnership committee response on 5/20/10: Implemented.Pub./Private Partnership committee response on 4/15/10: ReviewThe ground breaking ceremony at Uleta was great. In the future, we should push for having ceremonies in the evening hours so that the residents can be a part of such a great event.

Leisure ServicesPub./Private Partshp.Implemented

1222 full time employees should be offered more computer training or this should be mandatory for those who are behind on their computer skills.


1311 Revenue Committee response on 5/25/10: Rev #1311 Being done. CloseNon residents should be allowed to attend all Community Center Summer Camps in N.M.B. This is a way of bringing in additonal revenues.



I.D.

EMPLOYEE NAME :


Queen Davis

Status

14 Paint water fountains blue to make water look better Leisure ServicesN/AClosed


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I.D.

EMPLOYEE NAME :


Rafael Hernandez

Status

755 Duplicate - See 21, 504 & 564. Mandate NMB residents and business owners who have installed burglar alarms in their premises, to register same with city and charge a $25.00 registration fee. Miami-Dade, Coral Gables and many other municipalities in Dade and Broward Counties have an ordinance requiring burglar alarm registration.


1265 7-9-10 The committee feels that at this time it is not feasible for department to do so.In addition you may run into risk factors. For example you do not want to place an employee with out a specific expertise in an are such as a pool where not knowing the legallitys and saftey procedures could cause more harm than good.Periodically dept heads should rotate their supervisors/managers responsibilities. It will enhance thrie overall skill and will re-energize them.


1336 7-9-10 The committee determined that this suggestion is not feasible at this time.To have the department heads shadow other department heads so they can learn their assignments and responsibilites . This initiative will help senior management personnel appreciate each dept heads responsibilties and might offer some ideas



Hello – Please note the care suggestions listed below:1402 – Already in progress per Tom Carney

Police to partner with Chamber in establishing a way to better welcome new businesses to NMB.


1499 7-23-10 The committee has received word that this suggestion was implemented and will be carried out every two weeks.7-9-2010: Committee informed that we will have to check with Chief to see if this was indeed implemented.Since not enough visibility of police is often a complaint. I DIRECTED that the command staff of the PD and 3 available administrative sworn officers ( reynolds, starnes, and smith) SELECT 1 Day each week to wear uniforms and do patrol. This willequate to about 12 extra uniformed persons on the street. We willvary the day each week.


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1585 7-26-10 The committee was informed by H.R. that there is already a system in place whereby the City Manager performs the evaluation of the department heads.

Institue an evalluation tool for department heads to be evaluated , and to include performance measures.


1619 8-12-10 Committee contacted HR to see if the system is already in place.Establish an exit interview protocol for employees who are retiring or resigning from the city.


1646 Institute a city wide policy for all employees that when attending a conference or training and city funds are provided for meals and some are given free of charge, that employees reimburse the city for those specific (free) meals.

PoliceWorkplace Efficiency


I.D.

EMPLOYEE NAME :


Ramoutie Marajh

Status

613 Workplace Efficiency committee response on 7/16/09: Transferred to Workplace Efficiency committee who has deemed this an operational and managerial issue.Revenue committee response on 7/13/09:From: Rivero, Carlos Sent: Monday, July 13, 2009 4:03 PMTo: Alexander, BruceCc: Perez, MariaSubject: CARE Idea 613

Hi there. I am not sure that Ramoutie’s idea fits in the Revenues category. It seems like it should go to Workplace Efficiency (?)

Maintain simple Management Job Titles, e.g. City manager, Deputy City Manager, Director, Manager, Supervisor, etc.Therefore, eliminte Job Titles, such as: Sr. Manger, Operations Manager (because these personnel lack the confidence to accept responsibilites and exercise good judgement in remedial actions. Consequently, issues are put on hold based on another personnel having to make a decision to act.NOTE: Just look around and you constantly come across on-going problems which take a long time to be resolved.


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614 From: Johnson, Peter Sent: Tuesday, August 25, 2009 4:38 PMTo: Marajh, RamoutieCc: Melo, Pedro; Garofalo, Gary; Hobson, Beverly; An, Jeff; Thompson, Karl; Perez, Maria; Manzanares, DeyaSubject: RE: Suggestion #614

Ramoutie,

The locations screen in Infor (Extended) is being updated with a Wastewater Customer Type field.So far, 7900+ locations have been updated.

Peter Johnson_____________________________________________From: Marajh, Ramoutie Sent: Tuesday, August 04, 2009 3:45 PMTo: Johnson, PeterCc: Melo, Pedro; Garofalo, GarySubject: RE: Suggestion #614

Peter:Here are the categories, as requested:- CNMB Water only- CNMB Water and Sewer- CNMB Water and Miami-Dade Sewer.Thanks…..._____________________________________________ From: �Johnson, Peter Sent:�Tuesday, August 04, 2009 3:16 PMTo:�Marajh, Ramoutie; Melo, PedroCc:�Thompson, KarlSubject:�FW: Suggestion #614

Ramoutie/Pedro,

Are these the only categories of sewage customers (NMB, WASA, or NONE)?

Peter Johnson_____________________________________________From: Helton, Lori Sent: Monday, August 03, 2009 1:43 PMTo: Johnson, PeterCc: Manzanares, Deya; Hobson, Beverly; Marajh, Ramoutie; Perez, Maria; Rosiak, Patrick; Supraski, Ben; Deck, JohnSubject: RE: Suggestion #614

Peter,


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Every Sat a program runs that creates a data file of all the water meters in the system.I have updated that to include the type of sewer they have, if any.

It will indicate NMB, WASA, or NONE. You can use that file next week to update your Datastream system. Lori

_____________________________________________ From: �Johnson, Peter Sent:�Friday, July 31, 2009 2:27 PMTo:�Helton, Lori; Supraski, BenCc:�Manzanares, Deya; Hobson, Beverly; Marajh, Ramoutie; Perez, Maria; Rosiak, PatrickSubject:�RE: Suggestion #614

Lori,

Ramoutie has Datastream running on her computer 90% of the time, so I don’t think she would want to have another program always open on a slow computer.Furthermore, she will be able to add notes to the location that will allow all Datastream users to see call frequency, concerns, special condition at the location, etc.

Also, this info will be available to our technicians in the field when that start using mobile devices.

Peter Johnson_____________________________________________From: Helton, Lori Sent: Friday, July 31, 2009 12:15 PMTo: Johnson, Peter; Supraski, BenCc: Manzanares, Deya; Hobson, Beverly; Marajh, Ramoutie; Perez, Maria; Rosiak, PatrickSubject: RE: Suggestion #614

Peter,We could certainly include this information in the weekly data dump of meters that we generate for you and John Deck to refresh the data in your Datastream & AMR systems. Perhaps it would useful for other purposes also.

However, from a workplace efficiency perspective, the best solution would be to give Ramoutie a Tinyterm login to lookup utility customer accounts using the live, real-time database that is maintained by Customer Service. She could quickly determine if the customer has NMB Sewer service, or not. If they are on WASA Sewer, then direct them to call the county. After confirming they are on NMB Sewer, she could initiate a work order in Datastream.

Please advise on how you'd like us to proceed. Lori

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_____________________________________________ From: �Johnson, Peter Sent:�Friday, July 31, 2009 10:30 AMTo:�Supraski, Ben; Helton, LoriCc:�Manzanares, Deya; Hobson, Beverly; Marajh, Ramoutie; Perez, MariaSubject:�RE: Suggestion #614

This C.A.R.E. suggestion is requesting a field on Infor (Datastream) locations screen that will tell the user the type of sewage service that the customer has. For me to implement this, I need a dump of the water service database with a field indicating sewage service type.I understand that the possible types include (but not limited to);

NMB serviceWASA serviceNo service

Please indicate the meaning (in a separate document if necessary) if codes are used.

Thanks,Peter Johnson_____________________________________________From: Marajh, Ramoutie Sent: Wednesday, July 08, 2009 10:44 AMTo: Johnson, Peter; Perez, MariaCc: Manzanares, Deya; Hobson, BeverlySubject: RE: Suggestion #614Peter:Any time after 1:00 p.m., will do. I will let you pick a day from your busy schedule….Thanks…Ramoutie_____________________________________________ From: �Johnson, Peter Sent:�Wednesday, July 08, 2009 10:41 AMTo:�Marajh, Ramoutie; Perez, MariaCc:�Manzanares, Deya; Hobson, BeverlySubject:�RE: Suggestion #614

Good description Ramoutie.I’ll come to your office and we will discuss the best way to implement this.

Please set a time for us to discuss this next week.

Peter Johnson_____________________________________________From: Marajh, Ramoutie Sent: Wednesday, July 08, 2009 10:37 AM

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To: Perez, MariaCc: Johnson, Peter; Manzanares, Deya; Hobson, BeverlySubject: RE: Suggestion #614

Maria:The answer to Peter's example is YES. The reason for this suggestion is as follows:-�WASTEWATER DEPT gets many telephone calls regarding sewer back-ups-�The customer gets service for this problem provided that they are in the CNMB System-�On occasions, we find that the customer pays only for CNMB's Water or-�At times, the customer pays for CNMB's Water and Sewer or-�At times, the customer pays for CNMB's Water and Miami-Dade Sewer (e.g. Eastern Shores, Sunny Isles, etc).To respond accurately to the customer, we have to verify this information on the Water and Sewer Atlas. This takes time while the customer is on hold. Also one needs a magnifying glass to read the fine prints, as well. While it is fact that CUSTOMER SERVICE has their form of database to access this information (which at times is not being utilized) WASTEWATER still receive those types of enquiries (because the customer was directed to call us).I hope this clarification meets your needs. Thanks….Ramoutie_____________________________________________ From: �Perez, Maria Sent:�Wednesday, July 08, 2009 10:09 AMTo:�Marajh, RamoutieCc:�Johnson, Peter; Manzanares, Deya; Hobson, BeverlySubject:�FW: Suggestion #614Importance:�High

Good Morning Ramoutie,Can you provide us with clarification as to your CARE Suggestion so we can determine how to address the matter ?Thank youMaria_____________________________________________From: Johnson, Peter Sent: Wednesday, July 08, 2009 9:17 AMTo: Perez, MariaCc: Hobson, Beverly; Manzanares, DeyaSubject: RE: Suggestion #614

I need some clarification of exactly how this is to be used in order to determine the best method of recording and retrieving this information.

For example, are you going to use this stored information to determine if a customer has WATER & CNMB SEWER or WATER & MIAMI-DADE SEWER service?

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If the answer is yes, then we need a list from customer service showing the sewer type associated with each location. An additional custom field would then be added to the meters table and an inquiry screen created or a program written to populate the work order with this data.

Peter Johnson____________________________________________From: Perez, Maria Sent: Wednesday, July 08, 2009 8:37 AMTo: Johnson, PeterCc: Hobson, BeverlySubject: Suggestion #614Importance: High

Good Morning,

The Workplace Efficiency Committee has received a suggestion to make an adjustment to a “Custom Field” in DATASTREAM.Much as you have every location in the City’s service area listed in the program the suggestion is asking that the custom field be modified to reflect WATER & CNMB SEWER or WATER & MIAMI-DADE SEWER as options.The object of the suggestion is to enable the person answering the phone to give prompt service to the customer.

We would like your opinion as to whether or not this can be achieved via DATASTREAM so we will know what course of action to recommend.

Thank you for your assistance.MariaMaria Bonnier-Perez Office Administrator - Information Technologies Phone Ext #: 2048 Main Office Line : (305) 948-2975 Fax Line: (305) 919-3737 �NMB GOING GREEN ! Be environmentally responsible - Please don't print this e-mail unless it's absolutely necessary.

8-20-09 Per Cmte, recommended for implementation. Peter Johnson working with employees to make the necessary changes, data already provided to him by Info Tech.In DATASTREAM, every location in the city's service area is listed.1) There is a custom field2) Expand that field to reflect WATER & CNMB SEWER or WATER & MIAMI-DADE SEWERThis would enable the person answering the phone to give prompt service to the aggravated customer.

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845 Public Services Director, Karim Rossy & Dana Kelly email responses:From: Rossy, Karim Sent: Monday, November 09, 2009 1:18 PMTo: McGriff, BernardCc: King, Martin; Kelly, DanaSubject: RE: October C.A.R.E. Award - Tuesday, November 17, 2009 - City Hall Council Chambers - 2nd Floor

We notified all pest control companies of these locations and many have become regular users. The quantities we’re talking about is relatively small somewhere around 50,000 gallons per month. At retail cost of about $150 and production cost of maybe $75. per month.

Marty and Dana’s points are all very good.________________________________________From: Kelly, Dana Sent: Monday, November 09, 2009 12:26 PMTo: McGriff, BernardCc: King, Martin; Rossy, KarimSubject: RE: October C.A.R.E. Award - Tuesday, November 17, 2009 - City Hall Council Chambers - 2nd Floor________________________________________From: McGriff, Bernard Sent: Monday, November 09, 2009 9:33 AMTo: King, MartinCc: Rossy, Karim; Kelly, DanaSubject: RE: October C.A.R.E. Award - Tuesday, November 17, 2009 - City Hall Council Chambers - 2nd Floor

Marty: Your response is appreciated, and it would not be appropriate to proceed with the award if the suggestion is not operationally feasible or practical. The suggestion is none the less immensely appreciated, and we encourage Ramoutie to continue submitting more suggestions and ideas through the C.A.R.E. Program. Thanks.

Bernard McGriffAssistant City Manager17011 N.E. 19th AvenueNorth Miami Beach, Fl. 33162Tel. (305) 787-6053email: [email protected]________________________________________From: King, Martin Sent: Friday, November 06, 2009 9:01 PMTo: McGriff, BernardCc: Rossy, Karim; Kelly, DanaSubject: RE: October C.A.R.E. Award - Tuesday, November 17, 2009 - City Hall Council Chambers - 2nd Floor


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Bernard: The reason we do what we do is to prevent the bug trucks from stealing the water. If we provide locations free of charge, we can at least account of the use of the water. Otherwise, they take from a remote hydrant, the water gets used, and adds to our unaccounted for water loss. When I first got involved with the utility many many moons ago, I felt the same as Ramoutie. Karim/Dana, feel free to ad to this if you want. The suggestion is admirable, and makes sense on paper, but operationally, it doesn't work out. I advised Karim and Dana I'd be willing to revisit if there's been some new revalations over the past 13 years....don't think so. I didn't get wind of this until after she was awarded the CARE prize. I'm open if Karim/Dana thinks it's practical.

________________________________________From: McGriff, BernardSent: Fri 11/6/2009 4:47 PMTo: Alexander, Bruce; Marajh, RamoutieCc: King, Martin; Melo, Pedro; Garofalo, GarySubject: RE: October C.A.R.E. Award - Tuesday, November 17, 2009 - City Hall Council Chambers - 2nd FloorPlease note that the subject suggestion has been deferred to give the department director sufficient time to assess the suggestion for implementation. Please call me if you have any questions. Thanks in advance for your cooperation. Bernard McGriffAssistant City Manager17011 N.E. 19th AvenueNorth Miami Beach, Fl. 33162Tel. (305) 787-6053email: [email protected]

Revenue idea #845 - Forwarded to Pedro Melo for review on 11/24/09.There is a bulk Water Meter (hydrant) outside the Wastewater facility. In the good times, this was installed to provide a free service to the public including commercial vehicles such as: water trucks, pest control trucks, etc. These vehicles fill up more than once a day (at times 2 and three times).Now, the city is financially strapped and this meter is still providing a free service. This service needs to be re-evaluated. I recommend the following:a) A lock-off valve should be put in place to allow a determined amount of gallons at one time,b) The same policy that serves construction meters should apply to this bulk meter whereby the consumer would pay for this service, orc) The meter be locked off and be treated as a fire hydrant ONLY.

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1289 Revenue Committee response on 5/25/10: Rev #1289 Duplicate. CloseRe-instate the processing of the US Passport Application for a fee, based on other municipalities (example:City of Miami)


1290 4-22-10 Per Cmte, closed as duplicate. Office directory suggestion duplicate to card # 967 and welcome packet duplicate to card # 1209The City of North Miami has not progressed in years. Recommed that a P.R. person look at a young municipality (newly formed) and use that as a model (example: City of Miami Gardens). We can start by publishing : -Office Directory for Employees (Including Dept. . Etc)-a hard copy -A-Z Welcome Guide to NMB City Services (existed in the past-1996)Simple documentation can portray some of our management/organizational skils.

Thank you.



I.D.

EMPLOYEE NAME :


Rebecca Sonn

Status

2 School network to promote programs to educate students & parents AnonymousVolunteer ProgramBeing Done


I.D.

EMPLOYEE NAME :


Regan Kinzer

Status

1205 Workplace Efficiency response on 4/15/10: Not feasible - Close.To keep the continuity of our records-could Finance send a copy of the checks sent to customers to the departments. It is more efficient if Finance make the copies and interoffice mails them instead of each department taking valuable time to send a person to Finance to research the checks and copy them.


1544 Duplicate see 1378, 1340For the safety of our clients who we have to send across the street, a way of slowing down or preferably stopping traffic, especially during peak driving hours. This also affects campers from the City's summer program.


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1736 Im still fighting for the crossing light at 19th Ave. On behalf of the community, our customers and our employees welfare, the addtion of a crossing light to connect the city government buildings would enhance the safety of all crossing that street. The city has been lucky so far not to have had an injury occur while crossing in the crosswalk linking the two sides of the street. The odds would be greater that an injury does not occur if in the street improvements a pedestrian crossing light were added.

BuildingCapital Improvements


I.D.

EMPLOYEE NAME :


Reggie Rahming

Status

16 Expenditure committee response on 6/4/09: Warranty limitations. Purchase rebuilt instead of new parts


182 Workplace Efficiency committee response on 7/16/09: Public Services, Operations Center has a procedure where admin. staff coordinates repairs and replacement of hand held and mobile radios and maintains an inventory of replacement items; batteries, antennas, belt clips, and knobs. All Public Services employees that have assigned radios are aware of this procedure. Customer Service division has similar procedure. Two-way radios in operating condition.


1188 Pub./Private Partnership committee response on 4/15/10: Being Done.For next year City Festival include vocational schools Hair Show-Art Show-ceramics and after school programs.



I.D.

EMPLOYEE NAME :


Reginald Rahming

Status

430 Expenditure committee response on 6/4/09: Duplicate - See 428, 429, 432. Everyone should pay their own family insurance regardless of their position with the city.



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I.D.

EMPLOYEE NAME :


Regis Richardson

Status

1308 From: Finney, Glenn Sent: Friday, May 28, 2010 10:29 AMTo: Rivero, CarlosSubject: RE: CARE Ideas#1308, we currently provide these activities for free. This would not create a significant amount of revenue.

Revenue Committee response on 5/25/10: Rev #1308 Forwarded to Leisure Serv. on 5/25/10I suggest that the City of NMB should have checker and Chess tournament with and registration fee: (5$) a person.



I.D.

EMPLOYEE NAME :


Resident

Status

1620 Offering swimming lessons all year round and not only during the summer. Many kids do not know how to swim. Many kids do not know how to swim and cannot do so for 3 months. This will bring money to the city and help keep the kids safe and out of trouble . It will cost the city to maintain the pool, but no revenue to coming in for the city. I really hope someone will consider this and a copy will be forwarded to city council. I currently have three kids enrolled and they would have to wait until next summer to go to the next level (which they may forget what they learn this summer. I pay $ 30 for 2 weeks for 45 min per child. Thanks

ResidentRevenues


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I.D.

EMPLOYEE NAME :


Richard Silberman

Status

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505 Revenue committee response on 6/4/09: Not feasible at this time. The city should consider charging a fee ($20.00) to prospective employees to cover the costs associated with a civil service exam. This would help week out those that are not serious about the jobs, and reduce expenses for the process. The current economic crisis in the U.S. has created a hunger for jobs due to high level of unemployment. This should create larger interest in any open civil service position. The city should anticipate a larger applicant base for open positions, which opens the potential for a revenue stream.From: Coffey, Venetia [mailto:[email protected]] Sent: Monday, July 06, 2009 4:36 PMTo: Alexander, BruceSubject: FW: CARE suggestion

I didn't open this e-mail until after I had sent you the CARE cards...________________________________________From: Silberman, Richard Sent: Tuesday, June 30, 2009 7:48 AMTo: Coffey, VenetiaCc: Hernandez, RafaelSubject: CARE suggestionMajor,

Please attach this information to the CARE suggestion I submitted regarding charging an applicant fee for employment / civil service examinations.

Baltimore Firefighter Applicants To Pay Fee

From The Baltimore Sun, June 20

BALTIMORE, MD – The Baltimore Fire Department, in turmoil over budget cuts, has begun charging a fee to prospective firefighters, becoming the only city agency to charge job applicants.

The fee, $10 for city residents and $30 for nonresidents, was added for the recruiting period that ended this week to offset costs associated with the recruitment process, said Chief Kevin Cartwright, a department spokesman. Those costs include a new written examination that puts less emphasis on experience, which fire officials hope will attract more city residents.

"In times past, the examination had questions relative to [previous] fire service, and it gave an advantage to individuals that had experience in the fire service that come from outside the city," Cartwright said. "We certainly want our work force to represent the city's diversity and the rich culture Baltimore has."

Cartwright said the fee isn't related to the agency's budget cuts, which have sparked protests. The Fire Department took the brunt of public safety cuts this year, losing $3 million from its budget while the Police Department received a small increase. To meet budget reduction targets, the Fire Department shut down


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two of its 55 trucks and engines and is slashing overtime by ending the practice of calling firefighters in to fill vacancies.

Between 1,500 and 2,500 applicants are expected during the recruiting period that ends this week as the department looks to fill about 50 positions, Cartwright said. If the department receives 2,000 applicants and an average of $15 in fees paid, the department would generate $30,000.

While new to Baltimore, such fees are charged to those seeking jobs in several other large fire departments.

A $20 fee is charged in Minneapolis, where Baltimore Fire Chief James Clack previously worked. Seattle charges $25, and New York City charges $30, according to online job postings. Those wanting to enter the fire service in Massachusetts pay a $75 examination fee and $100 to take a physical abilities test.

Most areas offer a waiver for those who can show they are unable to pay.

Cartwright said the new fee is "nominal" and should not be a deterrent for applicants; union officials said they did not have an issue with the fee.

City Councilman Nicholas C. D'Adamo, who is also a fire commissioner, said he was unaware of the new fee, but he added that it did not sound unreasonable and could help narrow the field to the most serious applicants. He said he hopes that those who are hired might have the fee refunded.

"If I want to be a firefighter bad enough, I'm going to pay the fee," D'Adamo said. "Ten dollars is nothing in today's world."

But Mary McCormack, executive director of the Fire Department Safety Officer Association, called the fee unfair. "Why should I pay for you to look at my application?" she said.Thanks

--

Sgt. Rick SilbermanInternal Affairs Unit SupervisorNorth Miami Beach Police Department Ofc. 305.787.6039Fax. 305-957-3659Cell 954-445-7722

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1252 From: Mac Serda <[email protected]>Date: Wed, 16 Jun 2010 14:14:33 -0400To: "Rivero, Carlos" <[email protected]>Conversation: CARE suggestions non-responseSubject: Re: CARE suggestions non-response

1252 implemented and evaluating the oil additive.



Revenue Committee response on 6/7/10: Rev #1252 Forwarded to Mac Serda on 5/25/10Revenue Committee response on 5/25/10: Rev #1252 Forwarded to Mac Serda on 5/25/10I propose that the City's Police Vehicles switch to synthetic engine oil which allow for greater time between iol changes ( approx. 700-7500 miles v. every 300 miles as has been done historically). This will save in the overall cost of engine oil, oil filters, and minimize the backlog of vehicles waiting for periodic maintenance. Synthetic oils use higher quality friction modifiers to make the oil more slippery and stronger than conventional oils. This allows the engine to run easier and smoother, increasing gas mileage. I believe the city can save money by utilizing a higher quality engine oil, and stronger than conventional oils. This allows the engine to run easier and smoother, increasing gas mileage. I believe the city can save money by utilizing a higher quality engine oil, and eliminating the cost of the experimental oil additive currently being tested.

PoliceRevenuesImplemented


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I.D.

EMPLOYEE NAME :


Rick Silberman

Status



#791�Close. Not done.



Expenditure committee response on 10/7/09:Expenditures Idea #791 – Referred to Beverly Hobson on 10/7/09, due by 10/15/09.I would like to suggest / recommend that the various city departments that incur overtime costs as a result of having employees transcribe city meetings (board / committee, etc.), utilize a transcription service similar to the one (sten-tel) that the PD uses. This has the potential to save the city thousands of dollars yearly if not monthly. Transcriptions are generally turned around within 24 hrs. with this method. Thousands of dollars can be saved.



I.D.

EMPLOYEE NAME :


Rickie Clark

Status

110 Offer early retirement benefits package/promote existing emp. to replace PoliceRevenuesRejected


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I.D.

EMPLOYEE NAME :


Rita Jaquez

Status

1056 April 2010 CARE Award WinnerFrom: Rivero, Carlos Sent: Wednesday, June 16, 2010 4:13 PMTo: McGriff, Bernard; Weisblum, RoslynCc: Fennell, Marcia; Alexander, BruceSubject: Your CARE items


CHARGE A SMALL FEE PER PAGE TO CUSTOMERS THAT REQUEST ACCOUNT HISTORY ON A REGUAR BASIS (MORE THAN ONE ACCOUNT), ESPECIALLY COMMERCIAL AND TITLE SEARCH COMPANIES.


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1325 From: Supraski, Ben Sent: Wednesday, June 16, 2010 6:03 PMTo: Rivero, CarlosCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE: CARE suggestions non-response1325 - We are charging customers (title companies) a reasonable fee for estoppels and any burdensome paper requests are diverted to the City Clerk’s Office where as a public request they will be charged for labor and pages.



Revenue Committee response on 6//7/10: Rev #1325 Forwarded to Ben Supraski on 5/25/10 Revenue Committee response on 5/25/10: Rev #1325 Forwarded to Ben Supraski on 5/25/10CHARGE A SMALL FEE PER PAGE TO CUSTOMERS THAT REQUEST ACCOUNT HISTORY ON A REGUAR BASIS (MORE THAN ONE ACCOUNT), ESPECIALLY COMMERCIAL AND TITLE SEARCH COMPANIES.

FROM:(FINANCE-CUSTOMER SERVICE DEPARTMENT)


1643 Increase old account deposits more in line to cover final billing. FinanceRevenues


I.D.

EMPLOYEE NAME :


Robert Barrabeitg

Status

460 Revenue committee response on 6/4/09: Being done. Have Code Compliance fine for improper tree trimming, such as hat racking and illegal removals.


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776 8-20-09 Per Cmte, seeking alternative source for funding. Cannot use LETF. Costs for this solution would require going out to RFP as in excess of $75,000Workplace Efficiency committee response on 7/16/09: See 59, 291 & 472Change the old time card system to a swipe system to clock in and out at all department entrances to avoid overtime and lengthy waits.


846 From: Supraski, Ben Sent: Wednesday, June 16, 2010 6:03 PMTo: Rivero, CarlosCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE: CARE suggestions non-response846 - Presently, we have two Field Supervisors (salaried) who are available for after hour emergencies relating to these types of events. If this type of scenario becomes more commonplace, we will revisit this suggestion.



Revenues Idea #846 – Forwarded to Ben Supraski for review on 11/24/09.October 2009 C.A.R.E. Suggestion Award Winner.That customers who come to our City Hall lobby for water service have asked if they can pay the overtime to the city for after hours service of water. So why can't we place a charge to get after hours turn/on to cover the overtime of an employee like a $75 charge from 4:15PM-6:00PM to cover the city expenses and time? Would be great revenue and more help to customers.



I.D.

EMPLOYEE NAME :


Robert Fagan

Status

563 7-31-09 Per Cmte, contacting Public Services to see if this can be implemented.Implement a once per month in-stock NMB bottled water inspection by Norwood Water Plant, water quality technicians to prevent the distribution of water containing algae.


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1128 Dublicate - See suggestion 482 - Revenue committee response on 6/24/09: referred to Bernard McGriff for review on 6/19/09. Revenue committee response on 6/4/09: Under review. Placing parking meters in high activity usage areas. (Swimming pool, theater area, City Hall, library, etc.Robert Fagan's Suggestion:Seeing there is improvement underway on NE 19th Ave. install parking meters around the immediate vicinity of City Hall and P.S.A. Building.Free parking remains behind City Hall and P.S.A. - building income for the city.



I.D.

EMPLOYEE NAME :


Rosario Vitale

Status

104 Revenue committee response on 7/16/09: Transfer to Public Private Partnerships - Being done in-house. Will explore the possibility of food carts with P.A.T. Café vendor.Revenue committee response on 6/24/09: to Pub./Priv. Partherships committee.Food concession trailer at playgrounds, parks and during events


296 From: Murphy, Paulette Sent: Thursday, June 17, 2010 8:10 AMTo: Rivero, Carlos; Finney, GlennCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE: 296 – Rejected – the cost for staffing exceeds any profit

Hello Carlos,Most of these suggestions were closed, but here is the info:



Revenue committee response on 6/24/09: referred to Pauletta Murphy on 6/19/09. Bi-monthly family movie night charging parents and children free


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773 Conservation committee response on 10/15/09: Being DoneConservation committee response on 9/17/09: No. 773: This is to reuse the blank side of a printed paper. Not recommended.Instead of throwing away one-sided unused sheets of printed paper into recycle bins, reuse blank sides as scrap paper i.e. when jotting down info on the telephone, etc.

PoliceConservationBeing Done


I.D.

EMPLOYEE NAME :


Rose, Bleuma & Sheila

Status

391 Two sided print of Code Board Case hearing calendar to save paper. PoliceWorkplace EfficiencyImplemented


I.D.

EMPLOYEE NAME :


Roslyn Weisblum

Status

412 Expenditure committee response on 6/24/09: referred to H.R. See Similar Suggestions 9, 261, 423 & 439 - Voluntary reduced work week. Allow employees to volunteer for this and also to have outside non-conflicting employment. Maintain full benefits.

City ManagerExp./WP Eff.Duplicate


I.D.

EMPLOYEE NAME :


Rozzie Thomas

Status

106 Similar Suggestions - 9, 261, 412, 423 & 439 - Energy committee response: Being Done/Lights out - Being Done/ower A/C after hours - In Review/four day work week



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I.D.

EMPLOYEE NAME :


Ruth Miranda

Status

1028 1-14-2010 Per Cmte, not financially feasible at this time to invest in infastructure to support this project. However, whereever there are new copiers being installed that have faxing capabilities, IT is trying to set up the feature for that particular workgroup.In order to create a more productive and cost saving work environment, we should be able to send faxes directly from our computers. This would entail creating electronic signatures and installing a program in our computers to be able to send out faxes directly from our computers without having to print everything out and wasting paper. Also, we would be able to receive faxes to a designated department e-mail address and then that person can forward to the correct person, hence we would be able to determine if we should print them or not.


1119 Duplicate - See suggestions 658 & 1118An "On Demand" traffic signal should be installed between the City Hall and Public Services Building to ensure the safety of not only the residents but also the City Employees, like myself, who need to go from one building to another.

BuildingDuplicate

1122 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report1122�Close, city has no access to water

There should be a usable waterway with a boat ramp in NMB that all the city residents could pay a reasonable yearly fee to have access to. There could also be a higher charge for non-residents.


1210 Conservation committee response on 6/17/10: CLOSE - NMB to enter into a local agreement w/M-D County.Conservation committee response on 4/15/10: Review - city wide alternative recycling measures are being considered.The city of NMB does not have a recycling program for its homeowners and it is desperately needed. There is a program that would not only benefit the homeowners and many businesses in the area but would help our enviornment. Other South Florida cities have implemented this recycling program with much success. Http://www.recyclebank.com/how it works. RecycleBank partners with cities and haulers to reward household for recycling. Households earn RecycleBank points that can be used to shop at over 1500 local and national business. I think this is a program tha should be looked into as an incentive to both homeowners and businesses, and in turn make NMB Now Even More Beautiful.

BuildingConservationClosed

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1414 The City should have an Emergency Water Restoration phone line where citizens are able to call and pay their bill to have their water turned back on. This also should incur additional charges for emergency service.

BuildingRevenues

1542 Duplicate see 1378. Upon crossing the street this afternoon from City Hall to our office, I was accompanied by several children trying to cross 19th Ave coming from our Summer Camp programs. Is is for the safety of our citizens and children that we stress the importance of placing an on-demand traffic signal at the cross walk.


1654 Many customers have been inquiring about being able to pay for permits via phone or internet with a credit card and the permit card and plans be mailed to them. This could be made available for permits with little or no plans and with a possibility of being able to charge for postage or request that they bring in a pre-addressed stamped envelope.



I.D.

EMPLOYEE NAME :


Sandra Lynn

Status

1074 Pub./Private Partnership committee response on 4/15/10: Not Feasible - Close.Where we have the ATM machine can it be 2 banks in one. Because city employees also have people credit union. So we can use your card for that bank as well as Tropical.



I.D.

EMPLOYEE NAME :


Saul Kalin

Status

103 Double up code officers once a month/save fuel & increase efficiency. Conservation committee response on 5/26/09: Code are in compliance.

PoliceCons./WP Eff.Implemented

295 Expenditure committee response on 6/4/09: Uniforms require consistency. Eliminate uniform/shoe contracts/employee allowance to purchase their own.


535 Purchase city vehicles equipped with a SYNC system to allow hands free cell phone use while driving. Fords have them and this would be a safe way to drive and talk. Safety is the issue.Workplace Efficiency Cmte response 6-30-09: not financially feasible



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I.D.

EMPLOYEE NAME :


Sgt. H. Sanchez

Status

13 Fully staffed traffic unit to increase approx. revenues of $30,000 per month PoliceRevenuesImplemented


I.D.

EMPLOYEE NAME :


Sgt. Rick Silberman

Status

101 Electronically store and consolidate City Clerk and Police records(Workplace Efficiency committee response: per law cannot do so)



I.D.

EMPLOYEE NAME :


Shadrika Coaxum

Status

230 Programmable A/C Thermostats & closing P&R facility on weekends Leisure ServicesEnergyImplemented

713 This is an inter-departmental operational and magerial issue. Additionally, each employee operating a city vehicle is to peform and document a pre-trip inspection prior to operating a city vehicle.I suggest that each department should have a day where they should be able to take the city vehicle to be inspected for safety of the employee and the people of the city.Example:Monday - Public ServicesTuesday - NMB-LineWednesday - Trash TrucksThursday - Police, etc.



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I.D.

EMPLOYEE NAME :


Shandrika Cocxum

Status

126 Holiday gift card give-a-way to after care kids families Leisure ServicesExpendituresRejected


I.D.

EMPLOYEE NAME :


Shari Kamali

Status

1091 2-10-2010 The City attempted a carpool during gas crisis of 2008 and only two employees signed up. The committee feels that there would not be enough participation to warrant the campaigh again.Organize city wide car pool for city employees.


1092 Conservation committee response on 2/18/10: Duplicate - see suggestion 863.Make black and white copies instead of color copies if possible.


1093 Duplicate - See 435 & 906. Also see NMB Policy #39 Lighting Control Policy.Install a motion detector for light switches or have a policy to turn the lights off when employees leave the office for meetings, lunch or leave for the day.


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From: Murphy, Paulette Sent: Thursday, June 17, 2010 8:15 AMTo: Rivero, Carlos; CARE Public-Private Partnership CommitteeCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE: CARE suggestiopns non-response

Item going to legal

From: Rivero, Carlos Sent: Wednesday, June 16, 2010 3:37 PMTo: CARE Public-Private Partnership CommitteeCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE: CARE suggestiopns non-response

Additional items:


Revenue response on 6/7/10: Rev.1151 Forwarded to Public/Private Commt. on 4/7/10Revenue response on 4/7/10: Rev.1151 Forwarded to Public/Private Commt. on 4/7/10Name the city buildings, (Public Works 17050, Police) after companies that would pay the city for putting their name on our buildings.


1152 Workplace Efficiency response on 4/15/10: See similar suggestion #1180 - Being implemented.3-11-10 Committee was informed that HR will look into securing an instructor, possibly an employee, who could offer Spanish language classes.If we can take conversational spanish at our lunch time will help our customers and employees to save time. This can be offered once a week by a teacher for all non spanish speaking employees.


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1153 2-25-2010: The City Clerk informed the committee that there already in the process of adding the 2010 resolutions and ordinances; we just don’t have the staff and resources to work backwards at this point. The ordinances are updated, with the exception of the last few months – which we are working on. If staff goes to the on-line version of the Code they can already find the information (ords) there.

Would be very helpful to staff and customers to have all the ordinances and resolutions on-line. Specifically last 2 years, because the code book has not been updated for two years.


1185 Revenue response on 4/7/10: Rev.1185 Duplicate, see 1163, closeBy looking at certificate of occupancy in our Building Department we can check w MDC Property Appraisers to see fi the property tax has been reissued and updated with the new completion of projects. We have houses that have had CO's for couple of years and still paying property tax on vacant land.


1216 Workplace Efficiency response on 4/15/10: Being Done - Finance has a manual that is currently being updated. Since all accounting positions are being consolidated into the Finance area in City Hall the manual will remain there once updated. If at that point a department wants a copy of procedures they will be allowed to make a copy.The accounting procedure should have a manual for each dept.


1261 Workplace Efficiency response on 4/9/10:Duplicate or similar to suggestion of card # 1184 from same department.Have standardized voice mail messages and e-mail signatures for all city employees.


1318 7-9-10 The committee determined that the reason for meetings being after the actual council meeting was to impart to the management staff any directives that may have arisen from the meeting.to meet prior to council meeting instead of the day after to go over agenda.



I.D.

EMPLOYEE NAME :


Shari Kamali

Status

1219 Revenue response on 4/7/10: Rev.1219 Duplicate, closeDuplicate see 1178We should consider selling ads on channel 77 (city's channel) for Business within the city boundary. Gets exposure for business in the city and will be some extra funds for the city's general fund.



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I.D.

EMPLOYEE NAME :


Sharon Ragoonan

Status

206 Sick leave accrual being applied to part time employees PoliceWorkplace EfficiencyClosed

207 Workplace Efficiency committee response on 7/16/09: Public Services has procedure for monthly neighborhood street lighting inspections. Also maintains an FPL log of resident and employee reports of street light outages issues which are reported to FPL.Residents and employees can report street light outages by phone at 1-800-4-OUTAGE (1-800-468-8243) or on FPL's website.FPL.COMCustomer ServicePower Related ConcernsReport Power-Related Concerns

Power Outage -Report an outage or check the status of a previously reported outage.Lighting -Report a street light that's out or malfunctioning. Single Light | Multiple Lights�Deteriorated Pole -If you believe a pole may be damaged, report your concern.Leaning Pole -Report concerns regarding a leaning pole that you believe may affect your electrical service.Power Quality -Are your lights flickering, getting brighter or suddenly dimming? Tell us about the symptoms and we'll investigate. Electrical Interference - Easy ways to troubleshoot TV, radio, phone or computer problems. Meter Check - Problem with your electric meter? Let us know and we'll investigate it. Tree-Trimming Investigation Request - Do you have a tree that is growing too close to power lines? Here's what you need to know. Note: FPL no longer responds to individual customer requests for tree trimming around power lines. FPL efforts are directed toward mass clearing of trees to ensure reliability.

Transfer the evening light inspection to P.D. Crime Prevention. Due to budget cuts the Code Compliance Division can no longer conduct the inspections whether early in the morning or late at night. The PD has officers and volunteers on staff that work after normal business hours.


208 Workplace Efficiency committee response on 6/18/09: Not feasible in all cases, as the working public must be allowed the opportunity to participate after normal business hours. Schedule Board & Council Mtgs. during the day/save energy/staff access


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209 Revenue committee response on 6/24/09: properties are being liened. However, a large discrepancy remains in the lien amount and the total collected at closing of sale. Chg. res. lot clearing/pool pumps/board up on tax/utility bills-garn. Wages


210 From: Scott, Esmond Sent: Friday, August 27, 2010 3:32 PMTo: Greer, DaleCc: McGriff, Bernard; Thompson, Karl; Alexander, Bruce; Perez, Maria; Snow, EllenSubject: City Hall Fire Drill

Dale:

At yesterday’s CARE meeting there was a suggestion about conducting fire drills at City Hall – floor captains etc. I understand that you are coordinating. If this is so, please advise all copied so that we can have an update.

Esmond K. ScottAssistant Director of Public Services17050 NE 19 AvenueNorth Miami Beach FL 33157Office: 305-948-2967Fax: 305-957-3502

7-9-2010: Committee informed that drills are still to be implemented. Awaiting notice from safety officer.Workplace Efficiency response on 11/19/09: Karl, Esmond and Dale coordinating drill schedule. Once finalized, department heads will be notified.8-20-2009 Emergency action plan in review. Safety officer to schedule and conduct drills

Quarterly fire alarm drills w/designated dept/floor captains

Community DevelopmentWorkplace EfficiencyImplementing

211 8-20-2009 Cost prohibitive at this time but will look into this solution in future.

Enable residents to enter & track Code Comp. Complaints on website


356 Multi-language "STOP WORK ORDERS" PoliceWorkplace EfficiencyClosed

357 Pub./Private Partnership committee response on 11/19/09: Close - Not feasible at this time.Pub./Private Partnership committee response on 9/17/09: Report next meeting.Pub./Private Partnership committee response on 7/16/09: Refer to Chamber of Commerce.Partnership w/Chamber & local business to provide discount to residents.


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358 Volunteer committee response on 9/17/09: Defer to future year. Will be incorporated w/2010 Teen Spring Cleanup/WaterFest/Community Festival events.Volunteer committee response: Being considered.Incorporate waterway cleanup w/Teen Spring Cleanup

PoliceVolunteer ProgramDefer To Future Year

359 Pub./Private Partnership committee response on 6/8/09: Research. Publ/Private Partnership committee response on 6/18/09: Not feasible at this time. Host a Miss NMB Pageant sponsored by local businesses


493 Mike Delgado response on 7/16/09:From: Delgado, Jose Sent: Thursday, July 16, 2009 5:58 PMTo: Alexander, BruceCc: Austin, AiriaSubject: RE: C.A.R.E. Suggestion #493

Bruce, This is not out of our realm and could possibly be done quarterly or bi annually. As it is now we are notified immediately of any leaks in any of the public bldgs by staff or Leisure Services and we monitor water bills for any major discrepancies in water consumption.

FYI… City Hall and PSA are checked on a daily / weekly basis for leaks and running water.

Conservation committee response on 7/16/09: Referred to Mike Delgado, Facilities Mgt.Conduct a regular inspection (e.g. weekly, monthly, or bi-annually) of all the bathroom sinks/faucets (and piping fixtures) in each public facility to make sure there are no water leaks or running water.

PoliceConservationBeing Done

599 Pub./Private Partnership committee response on 9/17/09: Close.Pub./Private Partnership committee response on 7/16/09: Research.New Body - New Glow: Since the participants worked so hard to get fit/slim, have the local hair salons and beauticians give them tips on how to show of their fabulous bodies. Employees are more productive when they feel and look good. Employees and their friends will then patronize these establishments and help boost the economy.


600 Revenue committee response on 7/13/09: To be brought up to City Festival committee.Dunk The Code Manager: Raise money for a city program by giving residents three chances to "Dunk" the Code Manager in the Dunk Tank. Three chances @ $4.00.


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601 Workplace Efficiency response on 7/14/09:From: Perez, Maria Sent: Tuesday, July 14, 2009 7:40 AMTo: Rivero, CarlosCc: Alexander, BruceSubject: RE: CARE Idea 601

Not feasible. If the costs are prohibitive under Revenues then the same would hold true under Workplace Efficiency.

Revenue committee response on 7/13/09:From: Rivero, Carlos Sent: Monday, July 13, 2009 4:08 PMTo: Perez, MariaCc: Alexander, BruceSubject: CARE Idea 601

The “minimal fee” to be charged will not cover costs, so this is more a Workplace Eff. Idea.

Host a Department Head/Supervisor vs General Employee softball game, baseball game, mini olympics/obstacle course, talent show. Team building events can recharge an organization and cultivate loyalty. Family members of the employees can be charged a minimal fee to attend. Funds can go towards a city program.


631 Workplace Efficiency committee response on 12/17/09: Card # 631; As of the 12-17-09 Beverly stated it is being implemented as of January 2010. This card has been under review for sometime.Workplace Efficiency committee response on 10/15/09: DuplicateWorkplace Efficiency committee response on 9/17/09: Still in review / Liberty Mutual8-20-09 Per Cmte, in process of discussions with Liberty Mutual (see card # 160)to see if they would be able to provide these as wellWorkplace Efficiency committee response on 7/16/09: Review.Host a Stress Reduction / Management Workshop so employees will be better able to balance work and life. A Personal Finance Course would also be beneficial since folks have less money to spend and we may shift to a biweekly pay week (another source of stress).


632 Revenue committee response on 7/13/09: To be brought up to City Festival committee.Duplicate - See 600. Dunk the Code Manager - People pay $2.00 for a chance to dunk the Code Manager in a dunk tank. The funds can benefit a city program. (45,000 residents x 25% participation x $2 = $22,500).


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I have answered the ones I have authority over. (In yellow)(This program was started many years ago and has been upgraded just recently).



Revenue committee response on 7/31/09: Referred to Tom Carney.Parking enforcement Volunteer: Focus mainly on disabled parking citations, fire lane citations, improper parking, and expired license plates. Duties may also include derelict vehicles on public R-O-W. City of Dania Beach generated about $100,000. $101,579 from revenue in citations and saved the city about $21,000 in employees' time.

PoliceRevenuesBeing Done


Revenue committee response on 7/31/09: Referred to Workplace Efficiency.Employee Talent Show - A chance for employees to show off their musical, artistic and vocal talents. Patrons pay. Good for morale and team-building.


635 Workplace Efficiency response on 11/19/09: Defer to 2011.Workplace Efficiency committee response on 10/15/09: still in review.Workplace Efficiency committee response on 9/17/09: Still in review / report next meeting.8-20-09 Per Cmte, will request opinion of Info Tech as to feasibility of providing this information in similar format as they have for Bldg Division.Track complaints online: Give residents the ability to check the status of their violation(s) (or of their neighbor's violations) online.


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636 Revenue committee response on 7/31/09: Returned to Sharon for implementation.Illegal sign (R-O-W) enforcement: Run the telephone number on the sign through a database, which would provide us with the name and address of the offender. A citation is issued, and the offender must pay the penalty or appear before the special magistrate. $250 per occurrence - $13,000.

PoliceRevenuesImplementing

637 Volunteer committee response on 7/16/09: Potential liabilityHave a pool of volunteers that would respond to requests to pick up and remove broken tree limbs/branches from private property (i.e. roof tops, ground, front porch, walkway, etc.).

PoliceVolunteer ProgramRejected

718 Revenue committee response on 9/3/09: Close - City water cannot be sold.Duplicate - See 141, 256 & 463. Revenue committee response on 6/4/09: city bottled water is not for sale/resale and the program is a not-for-profit community outreach tool.Place the city's bottled water in the vending machines and charge $1.00 to $1.50. Proceeds may benefit a city program or outreach program.


774 10-9-09 Due to the labor intensive nature of this request, will have to defer to another fiscal year to allow time for this to be completed.Publish job descriptions on (InsideNMB) the city's intra-net. Employees can access them automatically without having HR personnel spend valuable time in completing the task.


775 Pub./Private Partnership committee response on 10/15/09: Rejected.As an added convenience to our employees and the residents, let's provide a stamp machine in the lobby or in another accessible area to help them avoid the long lines at the post office. Or allow employees to use the postage machine and reimburse the city for the cost of the stamp.

PolicePub./Private Partshp.Rejected


I.D.

EMPLOYEE NAME :


Shawn Raines

Status

682 Duplicate - See See #9, 261, 412, 423, 429 & 675 . Change the work week from 40 hours to 37.5 (30 minutes less per day). Thiswill save a large amount of money on electricity in all of the buildings because the offices would close earlier, as well as save money on gas for all city vehicles. EX: An employee making $10 per hour on a 8 hour day, 40 hour work week earns $400 per week. If that same employee work a 37.5 hour week, the rate of pay per hour increases to $10.6666667 per hour, which is an increase of approximately $.067. The employees will be extremely happy because they would get a raise they didn't expect as well as leave 30 minutes earlier each day. This new plan would also save the city lots of money on electricity and gas because the drivers would not be out so long.


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683 Duplicate - See 77. Make it mandatory for each employee's paycheck to be direct deposited. Make all paycheck stubs available online only via the city's website. The city will save on the paper to print the checks, ink for the checks, storage for the check stubs, and allow supervisors more time to work with their teams as opposed to having to pick checks up and pass them out. This will allow the employee an opportunity to view and print his/her paycheck stubs at their leisure, as well as the ability to maintain copies of their stubs in a paperless environment for a long period of time, therefore saving an astronomical amount of money or the city of Norty Miami Beach.



I.D.

EMPLOYEE NAME :


Sheila Fallick

Status

192 Pub./Private Partnership committee response on 11/19/09: Being DonePub./Private Partnership committee response 6/8/09. Solicit local business contributions for "free to the public" entertainment


301 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report301�Close, no overtime

Establish after 3:30PM water restore fee of $25 or $50 for spec. lock rmvl.


319 Pub./Private Partnership committee response on 6/8/09: Marketing RFP. City restaurant guide sponsored by local restaurants distributed to residents.

FinancePub./Private Partshp.Closed

334 Duplicate - See Suggestion #380 - Move City Clerk's office and expand Customer Service office


379 Revenue committee response on 6/4/09: Not for sale. Purchase land directly opposite City Hall (NE 19 Ave., between NE 169 & 170 Sts.)


380 Duplicate - See Suggestion #334 - Move City Clerk's office and expand Customer Service office - #334 was to move office to former Neighborhood Services trailer. This suggestions is to move Clerk to City Hall second floor.


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885 Workplace Efficiency response on 4/15/10: Implemented a variation of the suggestion.2-11-10 While the exact suggestion cannot be created a variation is being implemented with Customer Service12-17-09 Per Cmte, Lori from IT currently working on this with Customer Service staff. While automation is not feasible, they are in discussion for an alternative solution.Replace lien notice letters with computer generated lien bills. It would save a great deal of work, time and money.


985 4-8-2010: Cmte was informed by customer service, that as much good as this suggestion it would yield to the City’s billing area, the City should discriminate against tenants who have leases. In essence they have a legal right to that property including utilities and although the City may well be able to enact such a policy, it would create a boondoggle for owners and tenants to navigate.Workplace Efficiency committee response on 3/18/10: Referred to Ben Supraski.Workplace Efficiency committee response on 2/18/10: being reviewed by Finance.Deposits for water accounts should be placed by owners (ONLY) since they are ultimately the ones who are responsible for the bills. It would save time and money since water would not have to be turned off and on - In addition, it would elilminate liability (casued by allowing someone to place a deposit without a legitimate lease).


1315 6-18-10: Cmte received the following information from Customer Service."Although there may not be any benefit to the City for allowing tenants to place water and sewer deposits, it does provide a benefit to the homeowner/lessor. Presently, the owner of the property is ultimately responsible for paying any unpaid balance on their tenant’s account. The deposit provides a financial security to the property owner when in the event their tenant skips out on them. In addition, when the bill comes in the tenant’s name, I believe there appears to be a greater incentive to pay for their use of the utility service."

5-6-2010 Cmte requesting opinion for Customer Service Manager.At this time, sanitation and stormwater accounts remain in the property owner's name. I suggest we do the same with the water accts. There is no benefit to the city when a tenant okaces a deposit since the owner is ultimately responsible for payment of the bill. Keeping accounts in the owner's name would save work and money. Processing transfers would only be needed when a property changes ownership. A meter reading is all that would be needed-it would no longer be necessary to keep turning the water off and on.


1316 Susan Owens response on 5/27/10: 1316- This is already done on an annual basis by Code Compliance. Revenue Committee response on 5/25/10: Rev #1316 Forwarded to Susan Owens on 5/25/10Owners should be required to obtain a rental permit when leasing their property. They would need to pay a small fee and register the names residing there.


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I.D.

EMPLOYEE NAME :


Shela Comet

Status

131 Paid holidays for all part time employees Leisure ServicesWorkplace EfficiencyClosed

133 Energy committee response: Being Done. Energy saving light bulbs Leisure ServicesEnergyDuplicate


I.D.

EMPLOYEE NAME :


Shernett Lee

Status

162 Revenue committee response on 6/24/09: 1. State Licensing & 2. Court function. 1.City issued IDs for public and 2.Marriage Licenses


345 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report345�Close, this is done already

Revenue committee response on 7/16/09: Suggestion card pulled and complete suggestion noted. When invoices are received from vendors, the departments responsible for the authorizing of the payments needs to pay attention to the discount for early payment and take advantage of these discounts and pay on time so we can take advantage of the savings. (e.g.: net 30 days 5% discount.)


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Hello Carlos,Most of these suggestions were closed, but here is the info:556 – Rejected – we do not have room for an adult daycare; we do not have certified workers or the license to run that type of facility



Revenue committee response on 6/24/09: referred to pauletta Murphy on 6/19/09 for rview. As a social service program to the community & possible surrounding communities, an adult day care could be implemented. The Leisure Services department should already be certified by children & families through the aftercare school program. The facility could be located at one of the city's facilities. After calling a few facilities, it seems that average daily cost is between $47-$56 and hourly is between $6-$8 per hr.


561 Revenue committee response on 6/24/09: referred to Pauletta Murphy for review on 6/19/09. Duplicate - See 556. Introduce a Senior Daycare program through Leisure Services, charging a fee of about $8 per day or $10 per hour (for hourly customers - standard industry price). Yes Center Auditorium space can be utilized. Note: A Public/Private Partnership can also be considered for this program.


981 Revenue Committee response on 2/10/10: Close. Being done already.A charge of approximately 15% can be placed on any cancellation of reserved city facilities, such as theater, McDonald Center, YES Center, etc.


1238 CIP response on 4/15/10: Referred to Public Private Partnerships committee for further action.CIP response on 4/13/10: Referred to the Grants Committee.For new building projects being considered by the city, there is a great option for full initial funding, without any cost to the city. It is called Government Build to Suit (GBS). The city can construct a building to be occupied by the city at no cost for construction. It will then be leased to the city for a perior of 25 years or less, depending on if the city wants to accelerate the lease, where after 25 years it will be fully donated to the city. Attached is an article that explains the program.

FinanceRev./Pub./Priv.Referred

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1249 Revenues committee response on 7/15/10: Committee to follow-upThe use of Lien Amnesty Program could be used to collect on non-service liens (code enforcement liens) outstanding. Residents would probably be interested in "making good" on their outstanding liens if they were given a reduction. The program could initially run for one year, with a reduction of 75% of the balance be forgiven if paid in the first quarter, 50% I the 2nd quarter and 25% in the 3rd quarter. For the period 01/2010-3/31/2010, code enforcement shows over $8.5 million of fines calculated.

While gatherinf information, I found out that our neighboring City of North Miami, ran a lien amnesty program, which turned out to be successful. Property owners, including bank owned foreclosed properties were taking advantage of their amnesty program and setting or negotiating their outstanding liens.

Interesting Fact: A great number of abandoned properties are left abandoned because owners who would like to "move on" is of the opinion that they cannon sell their property without settling on their liens and if settled, they would walk away with either not much or no return from their home.


1342 In an effort to reduce the cost of office supplies, inserts that would usually attached to the pay checks for each employee can be sent through email and a few be posted in each department for viewing for those employees who cannot access email.

FinanceExpenditures


Utilize the theatre as a movie theater when ther are no booked events; especially on Wednesday nights and weekends. Consider showing films that are classics or fairly recent movies that are no longer in the major movie theatres, and will cost much less for the City to obtain. The admissions charge for these movies are usually about $4.00 to $ 5.00 per person.


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1565 Close, our graphics “team” is already maxed out.

Utilize the Graphics Team/Department for all letterheads, memo pads and business cards for the City and city employees. This will allow the ability to print smaller quantities, thereby cutting the cost and reducing the waste for the specialized printing. Staples charges a cost of $ 43.00 per 250 count, with a set up charge of $7.50 per job, while Laser Light Lith, charges $25 plus set up charge of $7.50 per new card per 500 count plus with the City paying for a Shell Charge. Cost for the Shell is depending on the contracted amount.


1621 National League of Cities (NLC) now offers P-Cards to Cities for authorized purchases at no set up cost to the City and offers a cash rebate on a minimum spend level of $50,000 annually. The City currently uses Bank of America which offers a rebate on a minimum spend level of $ 1 million annually, which has never been realized by the city (2008=apx.$101,000;2009=apx.$129,000;2010 (8/4/10) is apx. $107,000). With the NLC program, as the spend level increases, the rebate percentage increases as well. (eg. $50,000=.25%, $1 million=.50%. The maximum rebate percentage is .80%.

FinanceRevenues


I.D.

EMPLOYEE NAME :


Simone Waksberg

Status

1024 1-21-2010 Per Cmte: Not feasible to remove islands in parking lot as they are mandated green spaces.1-14-2010 Per Cmte will review further with Building Official to see if altering the green space in the parking area would cause a violation of code. Then would have to determine the financial feasibility of project.The parking lot of the Public Services building has inadequate number of parking spaces for employees and visitors. Five (5) parking spaces can be added by removing some of the islands between the parking spaces.


1207 3-29-2010 The committee was informed that this suggestion is similar in nature to card # 571 and therefore a duplicate.Please notify all employees to have Lysol wipes to aseptisize all surfaces, telephone, adding machine, touch tone phones, keyboard in order to kill germs (too many peoples get sich this time of the year, colds, sniffles, flu etc… thanks for taking care of us.


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1270 Being done-NMB Café has tables and chairsIt would be very nice to have an Outdoor Lunch Area to use when the weather permitted (a table, bench and umbrella for sunny days) instead of an windowless lounge. The area would be the round flower bed beyond the Building Dept. Thanks in advance.


1729 For the par time employee, being working for several years, should he or she be rewarded as "employee of the month nomination" when it is appropriately recognized….



I.D.

EMPLOYEE NAME :


Sonia G. Riechelson

Status

1470 We have had a camp No-Mi-Be for many years. The times have changed and the children are more interested in our Facility Camp Program with Sports being the main focus. I understand the fee would change, but I do believe there would be a little more enrollement.

Leisure Services


I.D.

EMPLOYEE NAME :


Sonny Riechelson

Status

203 Revenue committee response on 6/24/09: being done. Employee Scholarships/Reimbursements - emp. pays for registration


418 Revenue committee response on 6/24/09: rejected by Glenn Finney. Implement registration fee for all program participants which would create revenue for the city. Additionally, this would encourage those that had not paid a fee in the past to attend a program because they have vested interest.


419 Implement mandatory "two sided" copy policy/procedure. Leisure ServicesConservationRejected

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804 From: Murphy, Paulette Sent: Tuesday, August 31, 2010 11:57 AMTo: McGriff, Bernard; CARE Committee ChairpersonsCc: O'Connor, Brian; Trinka, Barbara; Wick, Dan; Hernandez, Rafael; Serda, Mac; Pieslak, Kenneth; Rosiak, Patrick; Azan, Philip; Heid, Chris; Kamali, Shari; Baker, KelvinSubject: RE: CARE suggestions followup# 804 – This is a good idea; however in this economy we do not want to add another cost to residents.

Revenue committee response on 10/7/09:Revenues Idea #804 – Returned to Leisure Serv. for implementation on 10/7/09We have a computer lab in our department. It is open to the public at various times during the day. I think people who use it each and every day and are not in school need a membership card and should pay at least $10.00 per month or whatever your committee deems fit.For the students, they need to bring their school ID cards in order to not have to pay this $10.00. This student ID is to include any public school or college or any other higher form of education.


809 Duplicate - See 59, 291 & 4728-20-09 Per Cmte, seeking alternative source for funding. Cannot use LETF. Costsfor this solution would require going out to RFP as in excess of $75,000Workplace Efficiency committee response on 7/16/09: See 59 & 472We all have ID cards to get from the first floor to the other floors. Maybe we can use the ID cards as a kind of "Time Card". When we come into our offices we can punch or use it as a kind of ID. It would register the time we come and go.


1629 At the end of the summer we offer a theater camp. Why don't we offer something like that all summer. The children need a little diversity during the summer. Possibly this could be run by Drama studednt from the colleges.

Leisure ServicesPub./Private Partshp.


I.D.

EMPLOYEE NAME :


Sony Joseph

Status

128 A/C systems monitoring Leisure ServicesEnergyImplemented


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I.D.

EMPLOYEE NAME :


Stephen Salmon

Status

141 Revenue committee response on 6/4/09: city bottled water is not for sale/resaleand the program is a not-for-profit community outreach tool.Sell city bottled water.


142 Revenue committee response on 6/4/09: City vehicle & equipment auction held frequently. (Lease?) or sell city cars to generate revenue


1077 Revenue response on 4/7/10: Rev.1077 Not feasible, closeJackets supervisors have offer to employee make employees have a different color will bring in revenue and boast employee moral let them feel part of the team.



I.D.

EMPLOYEE NAME :


Steve Della Valentina

Status

22 Conservation committee response on 2/18/10: Implemented via recycling awareness program at public events and all city facilities.Advertise/promote recycling tips and locations

AnonymousConservationImplemented


I.D.

EMPLOYEE NAME :


Steven Wiliams

Status

1294 Revenue Committee response on 5/25/10: Rev #1294 Being done. CloseRequire a downpayment for water service. The customer would forfeit the down payment after late payment or a service interuption because of non payment.



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I.D.

EMPLOYEE NAME :


Steven Williams

Status

1150 Revenue response on 4/7/10: Rev.1150 Duplicate, closeSimilar to Suggestion 790Sell advertising space to local businesses in the water bills. For example have inserts in the envelopes with the bills. The printing of the inserts can be done at the cost of the business that is doing the advertising, and the city can charge an advertising fee.


1262 Conservation committee response on 6/17/10: CLOSE - Not FeasibleConservation committee response on 4/15/10: referred to I.T.Send all P&Z packets electronically to save paper.


1295 Conservation committee response on 5/20/10: Being DoneEncourage the use of natural sunlight and task lighting in offices

Community DevelopmentConservationBeing Done

1298 Revenue Committee response on 5/25/10: Rev #1298 Being done. CloseChare a reconnection fee for turning the water back on after nonpayment.



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I.D.

EMPLOYEE NAME :


Susan Coughlin

Status

651 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report651�Close, The book is on sale - Historic Commt.



Revenue committee response on 7/31/09: Referred to Chris Heid, Historic Committee.Have the historical photographs of North Miami Beach transferred to a digitalized format so businesses and residents can purchase them. We have had several inquiries about getting these photos available so businesses and residents can select and purchase them. Possibly place these on the website so people can contact City Hall to purchase.



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I.D.

EMPLOYEE NAME :


Susan Gooding-Liburd

Status

557 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report557�Close, contributions are based on contracts



Revenue committee response on 7/31/09: Referred to Beverly Hobson, H.R.Revenue committee response on 7/16/09: Refer to Budget Committee for review.Employee contributions to medical cost to offset medical expense. Suggested's: Single - $5 monthly or $1.25 weekly; Couple - $8 monthly; and Family - $12 monthly.


558 Utilize office space at Norwood Water Treatment Plant for Customer Service Satelite office for utility payments, etc.Workplace Efficiency Cmte response 6-30-09: security issues involved


559 Workplace Efficiency committee response on 7/16/09: High security facility - not feasible. Utilize office space at Norwood Water Treatment Plant for rental possibilities. Also, space could be used for public/private partnership.

FinanceWP Eff./Rev.Closed

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560 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report560�Close, still understaffed

From: Rivero, Carlos Sent: Wednesday, June 16, 2010 3:43 PMTo: Gooding-Liburd, Susan; Trinka, BarbaraCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE suggestions non-response


Revenue committee response on 6/24/09: referred to Finance for review on 6/19/09. Re-visit the Passport processing. This was discontinued due to understaffing.Closest processing center for this area was Team metro, that also discontinued this service. The agency fee set by Homeland Security is $25 per passport. This fee is revenue for the agency.


930 Pub./Private Partnership committee response on 2/18/10: Being Done.Regarding the promotion of the NMB History Books, invite the various middle and high schools to the book signing or make a special presentation at the schools. This could be incorporated as a special project within the history classes.


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1072 From: An, Jeff Sent: Tuesday, August 31, 2010 11:37 AMTo: McGriff, Bernard; CARE Committee ChairpersonsCc: O'Connor, Brian; Trinka, Barbara; Wick, Dan; Hernandez, Rafael; Serda, Mac; Pieslak, Kenneth; Rosiak, Patrick; Murphy, Paulette; Azan, Philip; Heid, Chris; Kamali, Shari; Baker, KelvinSubject: RE: CARE suggestions followup

1072.�Close or leave it open. It will be ongoing to find people to use the training facility. City Manager and Mayor had discussed with Miami-Dade School, and it was positive at the time. However, when we presented fee, we have not heard since. We will keep looking for opportunities. In June, a consultant company wanted to use the facility but our capacity was not enough to them. I referred them to MacDonald Center. They had their workshop there.

Revenues committee referred to Marty King and Jeff An for review on 2/10/10.MARKET THE FACILITY AT THE NORWOOD WATER PLANT TO BE UTILIZE AS A TRAINING FACILTIY WHERE GOVERNMENTAL AGENCIES OR TECHNICIAL AND COMMUNITY SCHOOL CAN USE TO CONDUCT WEB TRAINING, USE AS A CLASS ROOM SO THAT THE CITY CAN GENERATE REVENUE. THE FACILITY IS MOSTLY UNUSED AT THIS TIME. IT CAN BE USED BOTH IN THE DAY AS WELL AS THE EVENING TIME.



I.D.

EMPLOYEE NAME :


Susan Owens

Status

537 Expenditure committee response on 7/31/09: Referred to Conservation.Expenditure committee response on 7/16/09: see 536.Expenditure committee response on 6/24/09: referred to John Deck for review on 6/19/09.To install dual flush handles on city toilets (different options attached). This will save money and water.

City Clerk's OfficeExpendituresDuplicate


I.D.

EMPLOYEE NAME :


Susan Ritter

Status

57 Allow Mgt. to join 401 pension after 2 yrs. svc. FinanceExpendituresRejected

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58 Revenue committee response on 6/24/09: both Mgr. and Mayor able to perform marriages. Allow Mgr. & Mayor to perform marriages/enhancing use of McDonald Cntr.


205 Recycle ALL envelopes to be used for inter-office mail FinanceConservationImplemented

351 Expenditure committee response on 6/4/09. Establish procedure to recoup ed. reimb. when emp. terminates service


932 Workplace Efficiency response on 12/3/09: # 932 closed as duplicate to card # 77 (cannot legally force to go direct deposit)Encourage all employees to do direct deposit. In that way we would not have to reconcile the bank account , we would save on bank fees, never have to issue replacement checks which have been lost and employees would not have to go to the bank. There are approximately 85 employees who currently receive checks.


1623 8-18-10 Committee seeking response from two departments that run the three windows to see if it at all feasible.I would like to suggest that the 3 different areas (windows) jave all the same hours of operation when open to the public. ( In the Lobby)



I.D.

EMPLOYEE NAME :


Susan Sandess

Status

1699 Place a tv monitor for Ch 77 above and behind the 2 PC's where circulations staff check out materials and issue guest P.C. passes. There would be a captive audience for city information.



I.D.

EMPLOYEE NAME :


Susan Sandness

Status

1073 2-11-10 The committee was advised that the staff members who produce the posters have started to distribute copies for outlying facilities to display.To add the sense of community and goodwill - the posters placed in the city hall elevator about meetings should also be posted in all areas with significant public traffic: City Hall lobby, Leisure Services reception area, Library lobby, etc.


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1227 CIP response on 4/13/10: Implementing - The improvement will be added to the 5 Year Plan.Replace the canvas awning (over back, double doors at north end of meeting room-facing the amphitheatre) with a a tin "awning". Canvas awning is torn and stained and up for replacement. Tin awning could use same material as small roof features above the outside back "references area" doors and the staff entrance on west side. Would look better longer and perhaps at a lower long term cost.

Leisure ServicesCapital ImprovementsDefer To Future Year

1304 7-9-10 The committee was informed that the matter was resolved.5-6-2010: Leisure Services reviewing prices as it’s a good idea if its cost effective.

Overtime, as needed, replace single roll toilet paper dispensers with double roll dispenser. When the " " " " " " run out midday, the public is frustrated and we disrupt the work of other staff.


1466 8-4-10 Committee working on new program development 7-9-10 Committee is investigating either the re-implementation of the Thank You Gram or another such programI've observed the most incredible customer service and general positive attitude at the Miami Veterean's hospital. We've been going there for about 3 months and it's consistent. This week while there I saw a sign on a small plastic counter rack and 3x5 cards to fill out and give to the person who's gone out of their way to asist you. On the bottom of the card it says something like-"these are redeemable" (not sure exactly what-perhaps gift items or time off)).

Leisure ServicesWorkplace EfficiencyReview

1571 8-4-10 Committee was informed that this was implemented7-27-10 Committee informed that maintenance staff will work with Library staff to designate location and install.Add another hand sanitizer dispenser and keep them all supplied with the sanitizer. Rationale: Several hundred people a day use the library-including the homeless and others with doubtful hygiene-using our P.C.'s, study areas, materials, etc. Our staff touche all of these to do our jobs. It should be considered a necessity in our environment- to keep us healthy year round.


1637 Build a tall closet nex to sink in meeting room to hold folded tables. Now they are scattered about, leaning against wall. Or build a horizontal cabinet on the angled wall and use it as a serving counter when serving food at various functions. ( this low unit would be easier for our mostly non-athletic staff to access).


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1638 8-23-10 The committee determined that this suggestion would not be feasible and would more than likely lengthen the duration of a phone call a resident makes to the city to obtain information on an event.The reason the reader board broadcasts the phone number for the department that is hosting an event is so the client can get the accurate information on the event without having to be transferred around the phone system. You go directly to the source. The main city hall line will first play a message then roll over to the switchboard which resides in customer service where they are handling all Utility Customer calls. They are already short staffed in that department and it would negatively impact the Utility customer wait time as well as that of the client calling for information. All customer service staff would have to know off hand every event being held in the city and which department is sponsoring it. At this point they would then transfer the call. Why would we waste the client’s time when in the time it took to go through that process they could have already been given the information from the host department.

One phone number should be used on all the announcements on the reader boards. Place it at the bottom of the picture so it's always in the same spot. Be sure those who answer the phones have the basic facts, are always pleasant and know exactly who to refer callers to for further information.


1694 From: Huynh, Hiep Sent: Monday, September 27, 2010 2:13 PMTo: Stampp, KanikaCc: Alexander, BruceSubject: RE: care suggestion 1694

Kanika,This is part of the citywide gateway signs project that will be implemented in a near future

Add more road-side library directional signs. There are 2 nearby. On north and south side of 163rd street near turns to our area. Probable need 2 on each side fo 19th Ave and 15th Ave

Leisure ServicesCapital ImprovementsDuplicate

1700 Add wireless printing for those using laptops in the library, an increasing number of people. This would pay for itself and provide a little extra revenue.



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I.D.

EMPLOYEE NAME :


Susan Spark

Status

111 Route W-2 and annual financial disclosure forms via inter-office mail PoliceExpendituresRejected

112 Eliminate sewn uniform patches and wear city I.D. PoliceExpendituresRejected


I.D.

EMPLOYEE NAME :


Susie Smith

Status

315 Pub./Private Partnership committee response on 6/8/09: Against County ordinance & NMB signage code. Revenue committee response on 6/4/09: Against County ordinance and NMB signage code. Rent NMB fence space for private company banners & to candidates

ResidentRev./Pub./Priv.Rejected

384 Pub./Private Partnership committee respnse on 6/8/09. Publ/Private Partnership committee response on 6/18/09: Duplicate - see 316. Advertise area events on steet light pole banners as does Miami-Dade County. Example: Ericson Tennis Tournament, Viscaya Egg Hunt, Miami Beach Home Show, etc.

ResidentPub./Private Partshp.Duplicate

413 Pub./Private Partnership committee response on 6/8/09: Review. Pub./Private Partnership committee response on 6/18/09: No funding at this time. To have a contest thru Channel 77 to encourage the public to tune-in w/prizes.

ResidentPub./Private Partshp.Closed

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414 Revenue committee response on 7/16/09:From: Kloack, Lisa Sent: Thursday, July 16, 2009 9:15 AMTo: Rivero, CarlosCc: Alexander, Bruce; Scott, EsmondSubject: RE: [QUAR] RecycleBank for North Miami Beach

Good morning, Attached is the cover memo for the recycling report submitted to the city manager in January. RecycleBank's program is addressed in the memo. Incidentally, Councilwoman Smith also received a copy, as I believe it was her inquiry that prompted the report. Two additional updates since the study was done: 1) the resident survey is complete, and people overwhelmingly do NOT want to pay for recycling, and 2) we are now receiving 0 revenue from recyclables.

Duplicate - see 262 - Evaluate cost of recycling versus revenue received from recycled goods. Conservation committee response on 5/26/09: This refers to curbside recycling. City had survey, citizens do not want to pay for that service.

Revenue committee response on 7/15/09: From: Rivero, Carlos Sent: Wednesday, July 15, 2009 9:13 AM To: Gabriel, George; Harrington, Van Cc: Alexander, Bruce; CARE Reserves & Revenues & Expenses Committee Subject: FW: [QUAR] RecycleBank for North Miami Beach Importance: Low Hi George and Van. The attached email has a questionnaire that I will need your help on. We are kind of in a hurry because this CARE Idea has sat unanswered for some time now. I copy Bruce and the Committee so that they may be up to date on this item. Bruce and Barbara T., please note that we cannot become a partner in this program unless we have curbside recycling. If this option is absolutely not available to us, then the CARE Idea must be closed. Please let me know From: Michael D'Angelo [mailto:[email protected]] Sent: Tuesday, July 14, 2009 4:03 PM To: [email protected] Cc: Fred Hannon Subject: [QUAR] RecycleBank for North Miami Beach Importance: Low Hello Carlos. It was a pleasure speaking to you today and thank you for your interest in RecycleBank. We focus on residential curbside recycling. I understand from our conversation that the City of North Miami Beach doesn’t currently offer residential curbside recycling; however, there have been conversations about implementing such a program. RecycleBank is a rewards and loyalty program that motivates people to recycle. RecycleBank has been providing Incentive-based Recycling services to over 100 municipalities across 20 states, serving nearly one million people. RecycleBank partners with municipalities to extend and enhance residential curbside recycling which in turn decreases waste disposal and associated disposal fees, creates local economic benefits and builds a better sense of community. RecycleBank provides municipalities with a unique Incentive-based Recycling Rewards program that includes environmental rewards program management; community outreach as well as measurement and performance tracking. RecycleBank does not pick up or

ResidentRevenuesClosed

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process recyclables and is the only service provider of its kind with software and business method patents pending. RecycleBank was recently honored at the World Economic Forum in Davos, Switzerland as a 2009 Technology Pioneer and was honored on April 22 as a United Nations 2009 “Champion of the Earth”.Other local governments we have worked with have seen environmental and financial benefits as we have helped them: •Dramatically increase residential curbside recycling rates •Stimulate local economic development •Save money on waste disposal costs If you could get back to me on the following questions, that will help me prepare a financial feasibility analysis for our future discussions.Total Household count:MSW (trash) Disposal Site and Tip fee:Total Annual Tons of Residential MSW Disposed:Total Annual Tons of Residential curbside Recyclables:Does your organization see the Revenue from Recycling commodity? If so, how much per ton? Please describe the automated garbage truck fleet: (how many trucks? What type of truck? Make/Model/etc?)The City self hauls and collects garbage twice a week, is there consideration for going to once a week for garbage and once a week for recycling?Is the City considering purchasing new trucks for the new residential curbside recycling program? What is the timeframe for implementing a curbside recycling program?What is the timeframe for deploying recycling carts?

I welcome the opportunity to mutually explore how our Incentive Based Recycling program can add value to your community.

Sincerely,

Mike

Michael D'Angelo // Regional Manager // 610.627.1817 // [email protected] // 1800 JFK Boulevard, Suite 502, Philadelphia, PA 19103

RecycleBank is a subsidiary of RecycleRewards, Inc. RecycleBank is not a financial institution.

For more on RecycleBank, please visit: RecycleBank.com or RecycleBank on YouTube!

Revenue committee response on 7/14/09: Requested info again on 7/13/09.Revenue committee response on 6/4/09: under review.Revenue committee respone on 7/13/09:From: Rivero, Carlos Sent: Monday, July 13, 2009 2:06 PMTo: Alexander, BruceCc: Trinka, Barbara

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Subject: RecycleBank

https://www.recyclebank.com/

I placed another call to RecycleBank today and asked to speak to a supervisor. Hopefully this time we will get an information package that we cans look at. Bruce, I know that Susie Smith has been emailing you on this subject, please let her know that I am doing everything possible to get the information.

Watch Oprah from (4/20?) Planet Earth Day. North Miami is just getting in on a recycle program.

415 6-10-10 Cmte informed that RFP process completed and award for Utility Billing went to a company called High Cotton. However, the online portion will not be available through them and will have to go out to bid separately. This process could take several months before that contract is competitively bid and then awarded.Workplace Efficiency response on 4/15/10: No Change.Workplace Efficiency committee response on 3/18/10: Cone of Silence RFP Process.Workplace Efficiency committee response on 2/18/10: Being worked on.2-11-10 While no vendor has yet been award the contract for Utility Billing under the RFP, it is possible that the online bill portion may have to be sent out for its own RFP12-17-09 Per Cmte: RFP # 2009-26 has been issued and there is a selection committee working with Procurement on choosing a vendor.10-9-09 Per Cmte: Awaiting RFP process. Vendor will be asked to provide online services to customers.Workplace Efficiency committee response on 9/17/09: RFP in progress.8-20-09 Per Cmte, online statements are being persued as part of the RFP process for the utility billing service. RFP process can take some time before expected implementation.Workplace Efficiency committee response on 7/16/09: A is pending & B is not financially feasible.7-31-09 Per Cmte online water bill may be included in RFP process for vendors to provide serviceA. Pending - Water bill to be online & paperless. B. Not financially feasible - Drawing for a prize for everyone that registers to receive city bulletins (NMB Brief) & water bill online.

ResidentWorkplace EfficiencyDefer To Future Year

416 Pub./Private Partnership committee response on 6/8/09: Each Leisure Services group will be given the suggestion. Kids drive-having the NFL League (Neighborhood Football League) & the Baseball league children have a fun day with goofy games w/parent/adult contests. (Think "Battle of the Network Stars")


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458 Grants committee response on 8/25/09: This request is covered under the Neighborhood Stabilization Program #2 (NSP #2) grant of $11,500,000 which has been submitted. If awarded, the city would purchase abandoned properties vulnerable to crime. With HUD funding, they would be rehabilitated and offered to first time buyers in an effort to stabilize the neighborhood. However, this program is VERY competitive.Dan Wick, CRA Coordinator response on 6/18/09: Good Program - for CRA residents only, Need a program citywide for all residents, and interest free loan requiring pay back! Suggestions submitted via email. Establish a Neighborhood Improvement Program similar to the City of Hallandale Beach program, see http://fl-hallandalebeach.civicplus.com/index.aspx?nid=306

ResidentOther/Dan Wick/CRAClosed

478 Pub./Private Partnership committee response on 9/17/09: Close / NMB Chamber to coordinate.Publ/Private Partnership committee response on 6/18/09: referred to NMB Chamber of Commerce.Since the internet is so powerful, what if we had a joint partnership with our local retailers so that we could have a directory online, all of the banks, restaurants (with menus), clothing shops, doctors offices, etc…once it becomes used then maybe we could have an advertising fee for a banner or a pop up. Neighborhood, Merchants & Businesses.


479 Pub./Private Partnership committee response on 9/17/09: Close / Not financially feasible at this time.Pub./Private Partnership committee response on 7/16/09: Hold.Urban Farms and Mobile Farmsteads. City would lease unused land (lots) for $1 a year and not for profits are able to grow vegetable gardens.


514 At pre-council (or any meeting that the public is invited to) if a presentation is made or information provided to the council, please have either extra pages for those attending or project it onto a screen.Workplace Efficiency Cmte response 6-30-09: Contacted Ms. Smith to inform that the full package is now available online each Friday before the council meeting at www.citynmb.com. Multimedia presentations are already projected when available


532 Grant committee response on 2/18/10: Close - not an appropriate skate park site.Grant committee response on 9/17/09: Report next meeting.Establish a "Skate Park" on the empty lot near the southeast corner of Arthur Snyder Tennis Center with funding assistance from the "Tony Hawk Foundation" grant program. Contact New Smyrna Beach, Florida City Planner, Marissa Moore (386.424.2015) to inquire about their "Skate Park" project.

ResidentGrantsClosed

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1193 Workplace Efficiency response on 8/12/10: CLOSE - No response from GOOGLE.Workplace Efficiency response on 4/18/10: No response from GOOGLE.Workplace Efficiency response on 4/15/10: Application has been submitted and awaiting Google's response.I.T. response on 3/25/10: Google Fiber for Communities, NMB Request for Information (RFI) was electronically submitted to Google on Thursday, March 25, 2010. I.T. Manager, Mr. Patrick Rosiak lead the effort to compile the information requested with the assistance of the Community Development department and the Public Services department divisions Engineering and Operations Center staff.

I.T. response on 3/19/10:

-----Original Message-----From: Rosiak, Patrick Sent: Friday, March 19, 2010 9:09 AMTo: Alexander, BruceSubject: RE: Susie Smith - CARE Suggestion #1193

Bruce we are already aware of this and Public Services Administration (PSA) Engineering division is filling out there portion of the application.

Google Fiber for CommunitiesGoogle is planning to launch an experiment that we hope will make Internet access better and faster for everyone. We plan to test ultra-high speed broadband networks in one or more trial locations across the country. Our networks will deliver Internet speeds more than 100 times faster than what most Americans have access to today, over 1 gigabit per second, fiber-to-the-home connections. We'll offer service at a competitive price to at least 50,000 and potentially up to 500,000 people.

From now until March 26th, we're asking interested municipalities to provide us with information about their communities through a Request for information (RFI), which we'll use to determine where to build our network.

Project OverviewWhat is Google doing and what does it seek to achieve?Key Dates:Issuance of RFI:February 10, 2010Response Deadline:March 26, 2010Google reserves the right to modify any of these dates. Any changes will be published on this website. Imagine sitting in a rural health clinic, streaming three-dimensional medical imaging over the web, and discussing a unique condition with a specialist in New York. Or downloading a high-definition, full-length feature film in less than five minutes. Or collaborating with classmates around the world while watching live 3D video of a university lecture. Universal, ultra high-speed Internet access will make


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all this, and more possible. We've urged the FCC to look at new, and creative ways to get there in its National Broadband Plan – and now we're announcing an experiment of our own.Google is planning to build, and test ultra-high speed broadband networks in a small number of trial locations across the country. We'll deliver Internet speeds more than 100 times faster than what most Americans have access to today with 1 gigabit per second, fiber-to-the-home connections. We'll offer service at a competitive price to at least 50,000, and potentially up to 500,000 people.As a first step, we're putting out a Request for Information (RFI) to help identify interested communities. We welcome responses from local government, as well as members of the public.Our goal is to experiment with new ways to help make Internet access better, and faster for everyone. Here are some specific things that we have in mind:•�Next generation apps: We want to see what developers and users can do with ultra high-speeds, whether it's creating new bandwidth-intensive "killer apps" and services, or other uses we can't yet imagine. •�New deployment techniques: We'll test new ways to build fiber networks; to help inform, and support deployments elsewhere, we'll share key lessons learned with the world. •�Openness and choice: We'll operate an "open access" network, giving users the choice of multiple service providers. And consistent with our past advocacy, we'll manage our network in an open, non-discriminatory, and transparent way. Like our WiFi network in Mountain View, the purpose of this project is to experiment and learn. Network providers are making real progress to expand and improve high-speed Internet access, but there's still more to be done. We don't think we have all the answers – but through our trial, we hope to make a meaningful contribution to the shared goal of delivering faster and better Internet for everyone.

From: Susie Smith [mailto:[email protected]] Sent: Thursday, March 18, 2010 7:41 PMTo: Alexander, Bruce; Baker, Kelvin; Rosner, Myron (External); [email protected]; [email protected]; [email protected]: Care Idea ~ Google contest

Please click the link and then watch the two minute video. Time is of the essence because the deadline to enter NMB is March 26th If we win, we could become a beta test city for Google's Fiber Broadband at 1 gigabit per second, I just heard about it on GMA this morning,,,lots of other cities have already entered, but none have our creative staff or a CARE'S Committee who I know can come up with something extraordinary!!! Besides if our Mayor can jump out of a plane without there being a prize, I'm sure that he would be up for this and think of the great publicity for the city ~ WOOOHOOO!!! http://www.google.com/appserve/fiberrfi/

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I think we, and by we I mean NMB, would be an excellent candidate!!!Susie Smith305-986-5223

-- Now you can receive our property information on your mobile1. from your cell phone, create a new text message to the number 486962. In the body of the message enter: 932team3. Press SEND. In a few seconds you will receive a reply message with a link to see all of our listings with photos and details*standard text message rates may apply

PHYLLIS & SUSIE SMITHTaking the 'STING' out of Real EstateColdwell Banker Res. Real Estate LLC20803 Biscayne Blvd.Suite 102Aventura, FL 33180Office: 305-932-TEAM (8326)Fax: 305-933-1141 please use cover sheet E-mail: [email protected]


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I.D.

EMPLOYEE NAME :


Syed Mehdi Ashraf

Status

925 Grants committee response on 6/17/10: Being Done - Standard Grants submitted and in contact w/FEMA re: additional grants.Grants committee response on 5/20/10: getting in place and writing grants as available. Regarding Item #1, working on flood mitigation grants for Highland Village and NE 171 & 172 Streets. Grants committee response on 4/15/10: Implementing (see Item #1 and Item #2 - CLOSED)Grants committee response on 3/18/10: ReviewItem #1 - Grants committee response on 4/15/10: Two (2) FEMA grants have been submitted regarding wind, hazard and flood mitigation.There are several funds available for hazard, wind and flood mitigation and there are several tasks to be performed to improve the standards for the city. Efforts are being made by the city to obtain such funds but we have not been able to get funds from these programs.Item #2 - Grants committee response on 4/15/10: CLOSE - Not feasibleThe city should identify definite programs and assign the task to committed volunteers to prepare business plans and feasibility reports in pursuit of the state and federal funding. The efforts should be focused on obtaining funding for the activities listed on the next page.To achieve the goals, it would require good planning, leadership, commitment, hard work, good presentations and team work.Acquisition and Demolition; Acquisition and Relocation; Elevation and Retrofit; Dry Flood-proofing of Non-Residential Structures; Activities that bring a structure into compliance with 44 CFR 60.3.; Elevation of existing public or private structures; Structural retrofitting and non-structural retrofitting (i.e., storm shutters, hurricane clips, bracing systems) of exisgint public or private structures to meet or exceed applicable building codes relative to hazard mitigation; Construction of safe rooms (tornado and severe wind shelters) for public and private structures; Hydrologic and Hydraulic studies/anaylsis, engineering studies (this data needs to be updated), Nd drainage studies for the purpose of project design and feasibility determination; Protective measures for utilities (i.e., electric and gas); water and sanitary sewer systems and/or infrastructure (i.e., roads and bridges); Storm water management projects (i.e., culverts, retention basins) to reduce or eliminate long-term risk from flood hazards.

BuildingGrantsBeing Done

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926 From: Huynh, Hiep Sent: Monday, December 07, 2009 9:45 AMTo: McGriff, Bernard; Alexander, BruceSubject: RE: C.A.R.E. Suggestions Status Report

Bernard,It's confirmed that the suggestion # 926 has been implemented

From: Huynh, Hiep Sent: Monday, December 07, 2009 8:51 AMTo: Alexander, BruceCc: McGriff, BernardSubject: FW: C.A.R.E. Suggestions Status Report

Please see the response for # 926 - Implementing

We are going through a lean economic time and that could become still the more cause for the increase in crime rates. Some small measures taken could curb crime. Crime Prevention Through Environmental Design (CPTED) is a tool universally applied to deter crime. An example in our City is the 164th Street design, which has created a friendly ambience. The street design, medians, sidewalks and the landscaping at the 164th Street clearly indicate public routes.

The approach to CPTED is based on evidence that the design and form of the built environment can influence human behavior. CPTED seeks to create a physical environment that discourages criminal activities by incorporating territoriality cues, natural access control, support for legitimate activities, and ongoing property maintenance into landscape and urban design.

This should be a long term process and incorporate the following suggested measures:

1)�Form a committee involving the City Planner, Police Chief, Building Official, In- charge of Capital Improvement Projects, Code Compliance Manager, few local Architects and few citizens of the City of North Miami Beach.2)�The Capital Improvement Projects should be designed using CPTED techniques.3)�The City Ordinances should be amended to incorporate enhanced urban planning to deter crime using CPTED.4)�Crime Watch committees should be formed in the neighborhood with the involvement of the Police Department.5)�Research should be performed to obtain information if funding is available from the Department of Homeland Security, other federal and state agencies for taking measures to curb crime.6)�Frequent seminars should be offered to the citizens to learn more about crime prevention.

The implementation of CPTED in our City would not only curb crime but also enhance the value of the properties through crime prevention and beautification. It

BuildingCapital ImprovementsImplemented

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will also enhance the reputation of the City and attract more business.

I would be more than to willing to make a presentation to share my ideas.

927 12-17-09 Per Cmte: Building Official informed us that a redesign is in progress and pending implementation.The Building Department houses 13 employees in the studio and 4 employees at the front counter. The office space is very congested. The amount of documentation in the Department is very large. The space per employee is very low. It is very hard to focus on work especially when it requires coordination and discussions between employees and customers during permit process. The work involves review of large size drawings and volumes of building codes. The technical employees at the Building Department deal with life safety issues and many clerical employees deal with money collection and record keeping. Both types of work require lot of focus. It is suggested that the City surveys areas allocated to various Departments in the Public Services Department building according to the number of employees and type of work done and allocate floor area to the Building Department accordingly. If more area is allotted to the Building Department, it will only enhance the efficiency of the Building Department employees.

Should you have any questions please feel free to contact me.

BuildingWorkplace EfficiencyImplemented

928 12-17-09 Per Cmte: Discussion with Building Official and this suggestion is not feasible.There are several residents in the Community who do not have knowledge or resources to produce proper documentation to obtain building permits. In the past, permits have been issued without proper documentations as mandated by the codes, statutes & ordinances. The City can empanel firms for engineering, surveying and drafting services for minor items like windows, doors, shutters, garage doors, signs, fences, awnings, driveways etc at discounted prices for bulk quantities. The residents can then hire these firms to get proper documents produced. These firms can be provided with brief training at the Building Department to produce documents which can be permitted in one or two reviews. This will facilitate and streamline building permits. It will reduce the permitting time and Department will permit good quality documents, thus enhancing the reputation of the Department. However, the City would need proper indemnification by the citizens and the appropriate documents can be prepared by the City Attorney's Office. Details planning is required for the process.


1282 Volunteer Program Committee response on 5/20/10: Being Done with South Florida Work Force.During the summer vacation, the City should provide mentoring servies for XI & XII grade students. The students could volunteer to work in different departments so that they could get public service.

BuildingVolunteer ProgramBeing Done

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1493 7-9-2010: Committee informed that cost for certification would be approximately $500.Committee was concerned that we could not provide bonuses. Also the inspectors should potentially be required to have this certification as it is becoming an industry standard for inspections. Committee will seek opinion from Building Official.Encourage employees to become LEED certified and announce a bonus for those who pass the exam.


1494 Energy committee response on 7/15/10: Not economically feasible to move forward with LEED certifications. In lieu of this, we are seeking an "Energy Star" rating by virtue of the energy audit recommendations.Since the City has decided to GO GREEN, identify city properties and make them LEED certified so that we can set an example to the citizens

BuildingEnergyClosed

1495 being done- The Manager currently has a lights off policy in placeTo substantiate the City Manager's initiative to save power, solicit volunteer in every department to make sure that the lights are switched off before leaving the building


1496 Conservation committee response on 7/15/10: DuplicateImplement policies to reduce use of paper within the departments and during the service to the citizens.

BuildingConservationDuplicate

1538 7-26-10 While the committee is not aware of a CARE of the Year award, perhaps we could look at recognizing the person who submitted the most suggestions that resulted in the highest savings to the City or highest revenue increase. Will review further.Install an award for the employee who gives the maximum CARE suggestions (which are accepted) every year. This will encourage employees to give more CARE Suggestions.


1539 Volunteer committee response on 8/26/10: Being Done through Miami-Dade County School Mentoring Internship Program. Also through South Florida Workforce in conjunction with G.L. Staffing.Form a committee to mentor high school students in the City to encourage them for higher education. Children of the employees can be included. Employees and other speakers can participate in sessions organized twice a year to address high school students and provide them with guidance.

BuildingVolunteer ProgramBeing Done

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1540 Energy Committee response on 8/12/10: Duplicate - See 422 & 1494. The City has a better chance of "Energy Star Certification" for some of it's older facilities. City Hall's age and material construction will never be capable of becoming LEED certified. And should it be attempted, it would not be financially feasible at this time. The Police Department, even though it would be feasible to LEED certify, one requirement of LEED certification is to maintain a constant 78 degree A/C setting and the facility is required to maintain a 68 degree A/C setting in some locations.The City Hall and the Police Department building can be a good start for City porperties to be LEED Certified. Planning should be done for building exterior, hardscape management, storm water management, light pollution reduction, conservation of water through plumbing and landscaping, changing the form of enery from FPL, HVAC efficiency quality and constantly looking for innovative ideas to improve the habitability of the City buildings. There is a good potential of these buildings getting LEED certifications.

BuildingEnergyDuplicate

1709 Being DoneUpdate the emergency operation plan for hurricanes every year and train a representative pf every department.


1710 Duplicate - See 658, 1378, 1419, 1422, 1492Crossing over between the city hall and the public services department building is hazardous for 2 reasons-slippery floor during rain and no traffic control. This needs to be addressed urgently before a calamity.


1732 restart the cafeteria with more advertisement and better menu & service. BuildingRevenues


I.D.

EMPLOYEE NAME :


Tangie Cantey

Status

477 8-17-2009 Per Cmte, determination made that not feasible at this timeWorkplace Efficiency committee response on 7/16/09: Pending.Move the Solid Waste division Operations Manager and staff to the Operations Center. I observed that there are (7) employees working out of that facility periodically and the Operatins Center has vacant space. It will save the city on all utilities and the maintenance of thefacility, it will also make the Operations run more efficiently. There are a lot of residents that come or call the Operations Center for Solid Waste issues. By combining the administrative staff it will benefit both facilities with cross training, office coverage and administrative support. Demolish the solid waste facility and stroe the fleet at this location.


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721 Pub./Private Partnership committee response on 9/17/09: Close.Public/Private Partnership committee response on 9/14/09 - Referred to Workplace Efficiency committee.Partner with neighboring municipalities to reduce health insurance costs to both the participating government entities and their employees.



I.D.

EMPLOYEE NAME :


Team DaVinci - Airia, Peter, Renuka

Status

330 Airia Austin, Operations Manager response on 8/31/09: This is a pilot project, and it is in its third month of evaluation. Results are very promising thus far.Expenditure committee response on 6/24/09: Implented. Replace regular oil filters w/Microgreen filters. Conservation committee response on 5/26/09: Motor Pool has purchased some units for testing.

Public ServicesExp./Cons.Implemented

342 Volunteer committee response on 10/15/09: Being DoneTwo Labor Pools - Young Professionals & Retired Professionals

Public ServicesVolunteer ProgramBeing Done

400 Expenditure committee response on 6/4/09: Energy policy. Eliminate/reduce number of FPL 400 watt directional lights, starting with but not limited to the thirteen (13) units in and around the Ops. Center.


442 Energy committee response on 3/18/10: Close - reported on and will be implemented as a result of the Energy Audit.Energy committee response on 2/18/10: Referred to pending Energy Audit findings.Replace parking lot lights at Ops. Center and Norwood Water Plant w/VEE-LITE LED lights.

Public ServicesEnergyImplemented

517 CIP committee response on 2/18/10: Defer to Future YearCIP committee response on 9/17/09: Grant application submitted.Water reuse piping infrastructure. See attached handout for details.

Public ServicesCapital ImprovementsDefer To Future Year

610 Workplace Efficiency committee response on 9/17/09: In progress by Peter Johnson.7-31-09 Per Cmte, being researched by Peter Johnson for costs and feasibilityDevelop a database of our water distribution system valves with GPS coordinates.


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Expansion into 1 or possibly up to 3 cameras is possible. ATS (red light vendor) is currently negotiating with landowners for potential camera locations.

From: Alexander, Bruce Sent: Friday, July 16, 2010 9:09 AMTo: Serda, MacSubject: CARE Suggestion 706

Mac,Please provide status of CARE Suggestion 706.

Pub./Private Partnership committee response on 4/15/10: Referred to Police Dept. - Kathy Katerman.Pub./Private Partnership committee response on 3/18/10: ON HOLD until legal challenges have been determined.Pub./Private Partnership committee response on 9/17/09: Refer to Maj. Prescott.Traffic Camera; Right-Turn Violation:

Expand the red light camera program with ATS to include right-turn cameras.Helps law enforcementSaves livesImprove roadway safetyNo cost to citySurvey suggests that 88% of Miami area residents support cameras at traffic lights.All income would be revenue since project would not cost the city.Total revenue would depend on the fines imposed.

Public ServicesPub./Private Partshp.Pending

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782 Pub./Private Partnership committee response on 11/19/09: Rejected.Pub./Private Partnership committee response on 10/15/09: Review.Team Building -Improve Interaction / communicationimprove ability to solve problemsbetter efficiencyincrease morale and productivitydecrease stress and turnover

appreciation of co-workerssense of who are as an organization

What can we do to help build a better, stronger NMB Public Services...

Habitat for Humanity!

Community Development Program – work with Habitat for Humanity to identity and assist families with very low income levels due to…

unemployment health crisisdrugs ridded areashousing crisis

Habitat for Humanity & CNMB

Corporate AspectEngineeringBuildingMaintenanceDistribution EquipmentManpower

Volunteer AspectTeam Building: Appreciation of co-workersAppreciation of the organizationSense of belongingGreater productivity

BIGGER PICTURE…Families can provide stability for their children Provide a sense of dignity and pride Improve health, physical safety, and security Increase educational and job prospects


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842 From: Glansberg, Beryl Sent: Monday, August 02, 2010 1:21 PMTo: Alexander, BruceCc: Scott, Esmond; Thompson, KarlSubject: Wish List item deleted

Gentlemen:

CARE Program Suggestion #842 was erroneously added as a Wish List item and has been deleted. Wish List items consist of specific ideas that grant funds can be sought to provide. Department heads send wish list items either to Esmond or myself for addition into the database.

The highlighted sentence is probably what needs to be added into the Wish List as coming out of the Public Services Department. Karl and/or Esmond need to approve this as an entry.

Here is the entry that was in the database.

Grants committee response on 7/15/10: Continually looking for funding.Grants committee response on 6/17/10. Continually looking for funding.Grants committee response on 5/20/10. Getting in place and writing grants as available. In addition, Karl Thompson has submitted proposals and requests for funding through the Dade-County ARRA program. Grants committee response on 4/15/10: Continually looking for Homeland Security Grants.Grants committee response on 3/18/10: review.Grants Program:Upgrade of security gate access systems at: Operations Center, Waste Water, and Water Plant with Stanley Solutions Wireless System Architecture.Utilizing Homeland Security Grant ProgramTitle of Opportunity FY 2009 Homeland Security Grant Program (HSGP)Please see attached.

Bruce – this can be deleted from your database.Esmond/Karl – Please let me know what to enter in the database, if anything.

Thanks much,

Beryl


Public ServicesGrantsImplemented

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Grants committee response on 7/15/10: Continually looking for funding.Grants committee response on 6/17/10: Continually looking for funding.Grants committee response on 5/20/10: getting in place and writing grants as available. In addition, Karl Thompson has submitted proposals and request for funding through the Dade-County ARRA Program.Grants committee response on 4/15/10: Continually looking for Homeland Security grants.Grants committee response on 3/18/10: Review.Grants Program:Upgrade of security gate access systems at:Operations Center, Waste Water, and Water Plant with Stanley Solutions Wireless System Architecture.Utilizing Homeland Security Grant ProgramTitle of Opportunity FY 2009 Homeland Security Grant Program (HSGP).Please see attached.

880 Energy response on 1/21/10: Solid Waste is shying away from this one.Revenue idea #880 - Forwarded to Airia Austin for implementation on 11/24/09.Start hauling our own construction debris in-house and for our residents at a minimum by utilizing the Bagster trash hauling system.Doing this we can reduce the $33,000 we spend on disposal of our own construction debris, plus potential revenues from residents of $60,000 to $80,000 (see attached).


990 12-17-2009 Per Cmte, already being addressed within CitySAFETYSee attached Safety SUV Rollover regardling potential safety of employees, litigation and law suits. (See attached)


1052 Reserves committee response on 7/15/10: Close - Policy matter managed through budget process.RESERVESTeam DaVinci's proposal to increase reserves by increasing city millage.Table on second slike show the rapid fall in the median price of houses in Miami-Dade coincide with the decrease in the city millage in 2007.The graph shows median city tax collected per house dropped from a high in 2007 to a value in 2009 that was the same as that for 2001.The third slide shows a graph that illustrates the rapid decline in both the median price of houses and city millage. Both of these values cannot decline at the same time without having a devastating impact on the city's income.Our proposal is for the city management to have community meetings and use graphs like these to show the residents and explain why an increase in city millage is necessary.Please see attachments.


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1104 Conservation committee response on 3/18/10: ImplementedCONSERVATIONEnviroSafe Enterprises - FLAT FREEPlease see attached.


1169 Volunteer committee response on 4/15/10: Defer To Future YearVolunteer committee response on 3/18/10: Review.Advocate for Safe Drinking Water via H2O Project , water for people.Please see attached.

Public ServicesVolunteer ProgramDefer To Future Year

1242 From: Austin, Airia Sent: Tuesday, August 31, 2010 3:08 PMTo: McGriff, Bernard; CARE Committee ChairpersonsCc: O'Connor, Brian; Trinka, Barbara; Wick, Dan; Hernandez, Rafael; Serda, Mac; Pieslak, Kenneth; Rosiak, Patrick; Murphy, Paulette; Azan, Philip; Heid, Chris; Kamali, Shari; Baker, KelvinSubject: RE: CARE suggestions follow-up

Bernard:Item 1242 the LR24 LED fixture is being pilot tested in the city manager’s office, they are beneficial as it relates to cost savings and pleasing light quality however, it is cost prohibitive to deploy them citywide at this time. In a few years with market saturation we should reevaluate this fixture as a viable alternative.

Airia Austin response on 7/15/10: Seeking multiple vendors.Expenditures Committee response on 6/7/10: Exp #1242 Forwarded to Mike Delgado on 5/25/10Expenditures Committee response on 5/25/10: Exp #1242 Forwarded to Mike Delgado on 5/25/10Replace fluorescent lamps with LED.

Use LR24 LED Architectural Lay-in by CREE LED Lighting in buildings to replace fluorescent lamps.

ADVANTAGES:Longer lifeLower power consumptionReduced maintenanceBetter (more natural) light source (see attached)

Public ServicesExpendituresDefer To Future Year

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1381 I.T. response on 5/18/10: Not feasible system wide - CLOSE-----Original Message-----From: Perez, Maria Sent: Wednesday, May 19, 2010 10:03 AMTo: Alexander, BruceCc: Austin, AiriaSubject: RE: CARE Suggestion #1381

Good Morning,

I spoke to Patrick and this will not be implemented system wide.

Very few of our users have been migrated to the 2007 Office product which has the newer thinner fonts such as Calibri. We are in the process of migrating one system at a time where possible. Print jobs from non-Windows based systems such as our Unix environment require certain fonts that cannot be changed.The most feasible way to reduce ink consumption is to stop unnecessary printing.

We will add "advice" on the Going Green pages for employees/individuals to have the option to switch their font types but it will not be mandatory in the City.In addition, we can make note to remind them to do a print preview first. All too many times we see people wasting paper because they did not check to see if their print job was formatted correctly before printing.

Thank you.Maria

Energy Committee response on 5/19/10: Referred to I.T. for global implementation.

Energy Policy

To reduce the consumption of printer/copier toner and ink cartridges, we should consider changing fonts from the default Arial to a more energy efficient font. (Please see attached)

Public ServicesEnergyClosed

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1428 -----Original Message-----From: An, Jeff Sent: Friday, August 13, 2010 8:52 AMTo: Alexander, BruceCc: McGriff, Bernard; Stampp, KanikaSubject: RE: August 19 CARE Progress Meeting1428: Still on implementing stage, will be completed next fiscal year. �This is the water plant operation, you can close this suggestion if you want. This will be my priority next fiscal year.

Conservation committee response on 7/15/10: OngoingFrom: An, Jeff Sent: Wednesday, June 09, 2010 8:38 AMTo: Alexander, BruceSubject: RE: CIP CARE Suggestion 1428

Implementing. I am working on funding on this.

Jeff

From: Alexander, Bruce Sent: Wednesday, June 09, 2010 8:25 AMTo: An, JeffSubject: FW: CIP CARE Suggestion 1428

Jeff,Hiep requests that you review this CARE suggestion.

Please advise.

Thanks – Bruce

From: Huynh, Hiep Sent: Tuesday, June 08, 2010 9:58 AMTo: Alexander, BruceCc: An, JeffSubject: FW: CIP CARE Suggestion 1428

Bruce,This should be addressed by Jeff instead CIP

CIPSECURE AND ISOLATE WATER PLANT AND WASTEWATER SCADA SYSTEMS

Disadvantages of Current System- Defficult to troubleshoot- Problems on one system can affect another


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- Vulnerability on one system can be exploited to access others

Changes Required to Isolate Systems- Separate radio systems to transmit from Norwood to Operations Center- Moved filter PLCs from wastewater SCADA to water plant SCADA- No link on water SCADA to display wastewater stations- Use dedicated DSL line for manager to access wastewater SCADA- No use of NMB office network for any part of any SCADA

Benefits of Proposed System- Easier to troubleshoot.- Problems on one system cannot affect another.- More secured systems.

Estimated cost: $70,000 - $100,000

(See attached diagrams)

1519 7-9-10 The suggestion is not feasible.E-Time of Earned Time: Given the stress associated with the current economic times, employee morale is low & as a result it negatively affects workplace productivity. In Lieu of salary raises & other perks removed, a small token of appreciation I the form of E-Time may help boost employee confidence and increase workplace efficiency.Employees can earn time for items such as:- completing monthly goals, completing monthly jobs while short staffed without incurring OT- resolving customer complaints with specific time frame, customer compliments via email, telephone etc.- working off-peak / special events

E-Time may be used to:- come in late or leave early, work from home or extra day off


1599 Open the amphiteater to free events sponsored by community corporations like COSTCO, Publix, The Home Depot. Since admission will be free, concession sales will be lucrative. (Please see attached)

Events:Shakespeare in the ParkJazz in the ParkMusic in the ParkBoxing in the Park

These events could net upwards of $300,000 annually.


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1711 Workplace Efficiency response on 9/27/10:From: Perez, Maria Sent: Monday, September 27, 2010 12:11 PMTo: Alexander, BruceCc: Stampp, KanikaSubject: RE: CARE Suggestion #1711

Volume License for City for Office Product alone is $ 30,000 =)

Team DaVinci submission is for our information technologies department, to provide us with access to obtain home use license for Microsoft programs, this would be a great savings to our employees. Details of the program is attached.Benefits:1. Puts city employees on one accord as it relates to usability.2. Promotes a willingness to learn the programs.3. Will promote proficiency.4. Will reduce the number of virus infections caused by pirated software (let’s face it Microsoft isn’t cheap).5. City can feel proud they are doing something that benefits the employees and the city, and no cost to the city. (see attachment)


1719 Grants committee response on 10/6/10: #1719 - Pursue grant for utility billing - IT department has just recovered $250,000 to update software. There are no grants available for this purpose.

Pursue grant for funding Infor Public Sector (Hansen) for utility billing, code enforcement, building dept., community development, user fees, business tax, etc.Program can share asset database with existing InforEAM (DataStream)



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I.D.

EMPLOYEE NAME :


Team Dependables - Jimmy, George, Jose

Status

1100 Conservation committee response on 6/17/10: Item #3 not feasible - CLOSE. Conservation committee response on 4/15/10: Item #3 remains in Review.Conservation committee response on 3/18/10: ReviewFive ways the City of NMB can use social medial to promote energy conseration.1. Establish a gateway or portal site on the City's web site - Being Done.2. Publicize named experts - NOT RECOMMENDED by Conservation Committee.3. Establish neighborhood working groups - Not Feasible - CLOSE.4. Work with energy utilities - Duplicate - See 604 - Energy Audit.5. Promote transparency in the City's own energy consumption - Not Recommended - However, a Monthly Energy Consumption summary report can be posted on NMB website "Going Green".

(See attachment for details)


1166 Volunteer committee response on 3/18/10: Being DoneVOLUNTEER

Recognize, Praise, and rewardCelebrate every volunteer and their contribution. This should be done publicly and often. Don't wait until the end to show your appreciation, especially if it is a multi-year project. Send personal notes; write a reference letter and/or letter to a boss or family; give printed shirts or hats; pass out awards; offer full credits in printed, or electronic; throw a party; issue certificates; or any other tribute that says how much their efforts mean.


1247 Solar lights for all city park fields. They could be on timers and set for all the seasons.


1361 Energy committee response on 5/14/10: close - not feasible at this time due to economical and staffing constraints.Energy Policy

Corporate Run Food

By having the staff prepare the food we could save on the catering cost of the food. It could be prepared the day before. We could provide a list of foods/beverages that could be served with a suggestion space. This will save on the cost of giving employees involved a say in what they would like. It will bring in more runners/walkers to the event.

Do food preparation on grills.


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1530 Airia Austin response on 7-15-10: Preliminary research has been completed however being deferred to future year due to budgetary constraints.Implenentation of GPS fleet tracking.Some of the benefits of GPS tracking include reducing fuel consumption, improve employee productivity and increase asset security.

Please see attached "The Essential GPS Fleet Trackig Buyer's Guide"


1600 Creating an Office of Public-Private Partnerships to work with helping fill the gaps that have been created by resources that are stretched beyond their capacity and the increasing demand for city services.



I.D.

EMPLOYEE NAME :


Team Dependables - Jimmy, George, Luis

Status

241 Employee Retention Program - J. Cotton/L. Mendoza/G. Gabriel Public ServicesWorkplace EfficiencyClosed

354 Volunteer committee response on 9/17/09: Close / not feasible.Volunteer committee response: Being considered.VIP point reward cards for volunteers


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401 Expenditure committee response on 8/20/09: Close - being done.Brian O'Connor respone on 8/17/09:#401 (exp)This is done through and annual financial audit. Also see below policy in place. Procurement will be holding monthly training sessions and this will be a topic of discussion. ( see policy below) BKO

Procurement POLICY 15.7 PROCESSING VENDORS’ INVOICESFlorida Statute 218.70, known as the “Florida Prompt Payment Act” sets forth “the policy of this state that payment for all purchases by local governmental entities be made in a timely manner”. This is also the policy of the City of North Miami Beach. We expect prompt and accurate service from our vendors, and we should pay their invoices promptly and accurately. The person who is assigned accounts payable responsibility shall match the vendor’s proper invoice with the City Purchase Order, and the receiving slip signed by the City employee who received the goods or services. If all three do not match, investigate and resolve the disparity. If all three match, the person with the authority to approve invoices for payment shall stamp and sign the invoice “...this invoice is approved for payment”. If invoice is for a partial payment, or against a Blanket Purchase Order, the invoice number, date, and amount paid shall be written on the department’s copy of the purchase order so the balance on the purchase order is always current. The approved invoice shall then be sent to the Finance Department Accounts Payable. The invoice will be paid the next time checks are printed. At the time of this writing, invoices received by Accounts Payable by noon on Friday will be paid on Wednesday afternoon.

Expenditure committee response on 7/31/09: Referred to Brian O'Connor for review.Expenditure committee response on 6/24/09: referred to Brian O'Connor for review. Establish procedure for managers to confirm correct invoiced pricing. City wide invoice audit.


439 Similar Suggestions - 9, 106, 261, 412 & 439 - four day/10 hour work week. Public ServicesEnergyDuplicate

520 CIP committee response on 8/20/09: FPL has repaired all inoperative lights in this area.CIP committee response on 6/18/09: Street lighting in these areas were re-engineered three years ago during Proud Neighborhoods Bond projects. Suggestion card forwarded to Jeff An for review. CIP project to improve street lights and parking on NE 171 Street between NE 15 and NE 19 Avenues.

Public ServicesCapital ImprovementsImplemented

611 8-17-09 Per Cmte, recommendation not feasible.Cross training of same classifications to be used in different division for emergencies. Example: MEO in Solid Waste division could cross train in Beautification with the bucket truck and vise versa. MWIs or MWIIs could also cross train with divisions.


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699 Pub./Private Partnership committee response on 10/15/09: Invitation available on city website.Public/Private Partnership committee response on 9/14/09 - Researching.Adopt-A-Street Program (See attachment).


778 9-16-09 per Cmte not financially feasible to do so.Team Building -Our suggestion is to take a team building class aboard a cruise ship. The least expensive is a 3-day, two-night cruise.


838 Grants committee response on 6/17/10: Being Done - SIP Grants may not be available for this coming year.Grants committee response on 5/20/10: getting in place and writing grants as available.Grants committee response on 4/15/10: Waiting for annually submitted Water SIP Grants.Grants committee response on 3/18/10: Review - 2-3 Grants received from SFWMD that were submitted by John Deck, Water Conservation Coordinator.Grants Program:U.S. Department of the Interior Water Conservation Field Sevices Program.(Please see attached)


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876 – This suggestion has been raised in the past and although there are a few sticking points, I will only mention the one that is of most consequence.According to our Legal Department, our utility bills are intended for recurring services only and by charging for miscellaneous fines, the City’s superior lien power is diminished.

From: Supraski, Ben Sent: Wednesday, June 16, 2010 6:03 PMTo: Rivero, CarlosCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: RE: CARE suggestions non-response876 - What does TPU stand for? Illegal Dump - Trash Pick Up



Revenues Idea #876 - Forwarded to Ben Supraski for review on 11/24/09.Place the TPU failure to comply collectables on the water bills for collection. This past year we had a total of $43,300 of which $26,000 was delinquent.


988 Workplace Efficiency response on 4/15/10: Implementing - No Change.SAFETYImplement a policy regarding "Distracted drivers texting and call on cell phones while driving (car, truck, train, trolley)".


1048 Reserves committee response on 7/15/10: Close - not feasible.CREATION OF A GRANTS AND REVENUES DEPARTMENT.



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I.D.

EMPLOYEE NAME :


Team Mensa - Karim, Adrian

Status

1725 From: Glansberg, Beryl Sent: Friday, October 08, 2010 4:12 PMTo: Alexander, BruceSubject: RE: CARE Suggestion 1725

Miami Dade Office of Grants Coordination

http://www.miamidade.gov/grants/

Lists all Grants that any Miami Dade Department is offering. I get their emails every week.

Better inform residents of all grants and financial assistance programs available to them through select print materials we distribute such as newsletters, the city website and Channel 77. (see attached for ph#'s)Miami-Dade County Assistance programs:1. Miami-Dade County Action Agency (CAA)2. Housing Assistance Network of Dade (HAND)3. Emergency Food and Shelter Assistance (EFSA)4. Miami Homelessness prevention and rapid re-housing program5. Dade County Homeless Trust6. United Way of Miami Dade7. Catholic Charities Emergency Services8. Citrus health Network9. Community Smiles10. Suited for Success11. MDC Dept. of Human Services-FPL Care to Share program



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I.D.

EMPLOYEE NAME :


Team Mensa - Karim, Adrian, Godfrey

Status

1173 Volunteer committee response on 3/18/10: Implemented.VOLUNTEER

GET ACADEMIC CREDITS FOR VOLUNTEERING•�Some schools offer academic credits for volunteer work through service learning. •�It’s a teaching method that integrates hands –on learning through service to the community into the school curriculum. It’s available in high schools and colleges.•� Students all over America are making a difference in their community through service learning.•�This creates mentoring to the students, they provide a service through their labor and earn credits.•�Their Volunteering can improve the environment, help the elderly, help the community, help a department in the City, train students for future employment with the City, Provides free labor to the City, etc.•�Our volunteer program that’s in place is already doing good, but students could also earn credits if implemented.

Public ServicesVolunteer ProgramImplemented

1241 Jeff An's response on 5/26/10: Doing this will require two additional maintenance workers. While the maintenance workers can do other things, the cost added together might not be less. Also, for cleaning purposes, the worker(s) will need to work during night. Not recommended, unless whole city form a cleaning and maintenance crew for these types of tasks.Expenditures Committee response on 5/25/10: Exp #1241 Forwarded to Dr. An on 5/25/10At the water Plant:Cost of Lawn Maintenance/Surroundings-------------------$45,000./yrCost of cleaning and maintenance of floors----------------$24,000./yrTotal $69,000./yr

We can do these jobs ourselves, Yes We Can!

We have a Manager available and willing to take on this responsibility.We have one maintenance worker.SAVE JOBS by by transferring two more workers (that would otherwise be laid off)Buy $10,000. in lawn equipment and save money: $59,000./yrget more maintenance work donee.g. Painting, cleaning of stainless steel, keeping furniture clean etc.


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1362 Energy committee response on 5/14/10: Duplicate - see 438, 440, 446, 488, 622, 689, 729, 914 & 1158. Energy Policy

Harnessing the power of the sun: install solar arrays on rooftops of city facilities. See attached chart for potential square footage of space for this project (181,000 Sq. ft.). 10-12 watts of energy per square foot of solar photovoltaic cells, can be harvested. 1.8 Megawatts!

Initial investment is about $2.5 per watt: $4.5 million (see attached)

Public ServicesEnergyDuplicate

1439 Capital Improvements response on 7/15/10: Pending Pilot Program resultsCapital Improvements response on 6/17/10: Implementing per Jeff An. Godfrey Sooklal to get quote to determine financial feasibility.From: Alexander, Bruce Sent: Tuesday, June 08, 2010 1:33 PMTo: An, JeffSubject: FW: CARE Suggestion 1439

Jeff,Hiep suggested the attached CARE suggestion be forwarded for your review.

Please advise.

Thanks – Bruce

From: Huynh, Hiep Sent: Tuesday, June 08, 2010 1:28 PMTo: Alexander, BruceSubject: RE: CARE Suggestion 1439

Bruce,It's Jeff since it is Water plant related

Install a Descal-a-matic into the wastewater stream at Norwood WTP, where there has been a problem with clogging of pipes and pumps (see attached pictures), from the hardening or calcification of calcium carbonate mixed with another plant bi-product (sulfur). This problem has been costly for the city in the past year. The immediate application would be on the piping preceding the pump station and concentrate force main. The device works on the principals of de-ionization of suspended solids from induced magnetic fields as water travels through the tubes.This device can also be used on cooling towners (Air conditioners) and swimming pools (Victory Pool).See attached info from powerpoint…

Public ServicesCapital ImprovementsPending

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1531 7-26-10 The committee was advised that providing increases in just not financially feasible for the City at this time.The cost of recruiting, hire and train new employees greatly exceeds the cost of retaining current workforce. Motivation of managers is critical in retaining them. They are certainly valued for their historical and operational knowledge.

Workplace satisfaction, productivity, reduced turnover and long term growth directly ties to good management skills and knowledge and respectful employee relations. Even long term customer relations gets lost with turnover. Customers love stability, satisfaction, consistency, respect and that special comfort level.

Recent facts have caused to de-motivate managers: (see attached). Many long time employees have left employment with the CNMB for other neighboring cities.

Retain what managers are left by motivating them with comparable wage increases and job security!


1602 Look at this alternative vendor of "red light cameras" for a more cost effective, easire to install and operate than any other system.They will improve safety in our city while generating revenue. A Public/Private Partnership solution.

Sensys America, Inc., provides the most widely deployed photo enforcement system worldwide, installed at more than 3,000 locations.

The RS240 radar is the heart of the system for speed enforcement, red light monitoring, traffic counting, video monitoring, incident detection and much more….

Visit www.sensysamerica.com

see attached and live presentation available.



I.D.

EMPLOYEE NAME :


Team Mensa - Karim, Adrian, Godfrey, Sylvester

Status

240 Conservation committee response on 10/15/09: Defer to Future YearConservation committee response on 8/20/09: not present at 8/20/09 meeting.Conservation committee response on 7/16/09: being reviewed by Jeff An.Conservation committee response on 5/26/09: Not recommended at this point, need more study.Reduce reverse osmosis by one (1) well.

Public ServicesCons./Energy/Exp.Defer To Future Year

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350 Volunteer committee response on 10/15/09: Being DoneVolunteer committee response on 9/17/09: November 7, 2009 event scheduled at Uleta Community Center w/Hands On Miami volunteers.Volunteer committee response on 6/18/09: Researching possibility of providing a plot for NMB High School students. Volunteer committee response on 7/10/09: This item has been referred to the Beautification Division.Implement city nursery H.S. student volunteer program.


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396 Jeff An respone on 10/9/09:Thank you. I guess we should close it for now Bruce.

________________________________________From: An, Jeff Sent: Friday, October 09, 2009 2:04 PMTo: Rivero, CarlosCc: CARE Reserves & Revenues & Expenses Committee; Alexander, Bruce; Rossy, KarimSubject: RE: CARE Ideas Update

The real problem for us is where to dispose the sludge. We are still working to find a “taker” of our sludge. Until then, we have to use the hauler to maintain the operation of lime softening process. Thanks.

Jeff

________________________________________From: Rivero, Carlos Sent: Wednesday, October 07, 2009 12:18 PMTo: An, JeffCc: CARE Reserves & Revenues & Expenses Committee; Alexander, BruceSubject: CARE Ideas Update

Good afternoon Jeff. Our records indicate that you have not submitted responses for the following CARE ideas submitted to you for review and comments in the past:

Expenditures #396 – Lime sludge vendor.

As noted before, the wording for these suggestions can be found on Inside NMB. Please respond by Thursday October 15. Thanks

Carlos M. RiveroCIP and Urban Forestry Projects Coordinator

Expenditure committee response on 10/7/09:Expenditures #396 Sent to Jeff An.Expenditure committee response on 9/17/09: resend to Jeff An and report next meeting.Expenditure committee response on 6/24/09: referred to Jeff An for review.Expenditure committee response on 6/4/09. referred for review.Eliminate lime sludge hauling vendor contract and perform service in-house. Could use sludge hauler as backup.


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440 Energy committee response on 8/20/09: Not feasible.1. Run emergency generators at 3 city facilities.2. Use savings to purchase solar panels.3. Generators are in place, no initial set-up costs.

Public ServicesEnergyRejected

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521 From: Weisblum, Roslyn Sent: Thursday, October 28, 2010 7:59 PMTo: Alexander, BruceSubject: Cites that bottle water

Dear Bruce:

The attached report prepared by public services shows costs of bottling City water. I have been informed that doing it in house is cost prohibitive and not feasible since we do not have the ability to bottle in a sanitary manner. We will continue to search for less expensive avenues, however, currently we have one of the lowest costs on the market.

Please inform Hupert whose CARE suggestion was to bottle in house that his suggestion cannot be implemented at this time.

We will, however, distribute less bottled water this year in order to save expenses.

Sincerely,

Roslyn B. WeisblumActing City ManagerCity of North Miami Beach17011 N.E.19th AvenueNorth Miami Beach, FL 33162Phone: 305-948-2900 ext. 2120Fax: [email protected]

Added to P.S. Wish List database on 9/22/09 as Item #179.Beryl GlansbergGrants CoordinatorCity of North Miami Beach17011 Northeast 19th AvenueNorth Miami Beach, FL 33162305-354-4419Email: [email protected]

CIP committee response on 9/17/09: Defer and place on Public Services Grant Wish List.From: Alexander, Bruce Sent: Thursday, September 17, 2009 5:00 PMTo: Glansberg, BerylCc: Huynh, Hiep; Scott, Esmond; McGriff, BernardSubject: CIP C.A.R.E. Committee - Suggestion #521Beryl,Please place attached C.A.R.E. suggestion #521 on Public Services Grant Wish List.

Public ServicesCapital ImprovementsClosed

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Capital Improvements committee response on 7/20/09: Please forward this item to Marty King for budgeting & implementation (CIP does not handled PS funded projects).

Bottle our own water at Norwood WTP. Last year we spent $33,000 on bottled water. We can bottle, disinfect and test our own bottled water! We have our small RO unit that can supply all we need for in-house and outside functions. This entire system can be manned by volunteers seeking their license (under our supervision of course). The convenience of producing our own water: No more filling of water tanker truck risking contamination. No more traveling 200 miles to Lake Placid for bottling. We can produce up to 1,200 bottles per hour, if we choose to. We could possibly market our product and make some money. Payback period will be about 4 years from what we spend and startup costs. Cost estimate: 1) Ozone System: $17,746 2) Basic bottling assembly line: $69,056 3) Shrink wrap system: $39,555 4) On site startup and training: $5,750. Total Cost: $132,106.

612 Workplace Efficiency response on 11/19/09: Maria is developing webpage w/tips.8-20-09 Per Cmte, webpage being developed by Info Tech in conjunction with card # 609Workplace Efficiency committee response on 7/16/09: Being added to F.A.Q. on city website and InsideNMB where feasible.Seven Tips for increasing workplace efficiency:1. No Multitasking: As Managers we have to, but our staff wastes time when switching back and forth. 2. Prioritize: Instead of multiasking make a list of priorities. 3. First Things First!: Important stuff in the morning, menial tasks in the afternoon. 4. Cell Phones: Too many calls being made, cell phones are too easy interrupting people. Think the problem through first then make the call. Ping-ponging of calls. The person at the other end has to stop what they are doing then re-start if after the call is over. Textig, Blogging, Tweetering are also a major distraction causing a loss in productivity if allowed. 5. E-mails: Similar to cell interruptions. Maybe a call will be better and timelier than back and forth incomplete e-mails fishing for info. E-mails have their advantages in reaching out to multiple recipients and as a record keeping tool. Internet as a tool vs. a distraction for staff. Internet usage is difficult to monitor. 6. Organization: Keep accurate files and organized work spaces for efficiency. Accessibility of all files (hard and electronic) to staff is critical in an efficient workflow. 7. Planning: Organize your time daily and weekly. What do you want to accomplish today, tomorrow and next week. Maintaining focus and finishing tasks is key to establishing and maintaining workplace efficiency.


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700 Public/Private Partnership committee response on 9/14/09 - Researching.Employee Health CenterSpeak to doctors within Health Plan that practice within the city. Set up a room where a medical practitioner with assistant could work at lease once per week. Patients will co-pay. Provide different health specialists to educate employees on a weekly basis. For example: lectures on diabetes, cancer, stroke, heart attack, aids, alzheimer's, drugs, family problems, etc. Advantages for city: easy access to health care, less time lost, may be eligible for grants, healthy employees. Advantages for Public sector: new patients, joy of giving, exposure, increase in charitable funding.

Public ServicesRev./Pub./Priv.Review

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779 Workplace Efficiency committee response on 10/15/09: Not feasible at this time. Defer to Future Year.Team Building -•Definition of Teambuilding:Improving team performance by developing team working skills by using anyappropriate method.•Idea: Inter-Divisional cross training in similar positions to help achieve goals and special assignments in timely and cost effective manner.•i.e.There is a shortage of mechanics at the water plant. Extra effort and determination still does not meet monthly goals as something breaks daily.•We see merging and cross training departments 904 and 907 & 908 as a powerful, dynamic team that could integrate and achieve. The exchange of skills, knowledge, equipment/tools learning and camaraderie.BENEFITS•Working relationships will be developedPeople have to work together and by doing so colleagues will develop more effective working relationships with this new “team” concept. •Strengths and talentsEveryone gets fully involved in the day and their are lots of different roles so team workers will see their colleagues in a whole new light and will have a greater understanding of their strengths and talents.•Work Hours and overtime•Opportunities will open for those who get little overtime.•Teamwork•Everything during the teambuilding day requires teamwork and as such team members will leave with a greater awareness of how teams work and in the end a certain satisfaction of accomplishment.•RewardVaried work environment keeps the weekly assignments challenging. Eliminates routine. Spreads opportunity for learning new skills, overtime where there is overtime available. Staff enjoy the day and realize that the city really cares about them. It’s a win-win situation!•License Exchange•Distribution Division staff can obtain Water Licenses; Operators/Mechanics could obtain field licenses. •Budgetary Savings•Sharing staff avoids multiple hiring.


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839 Grants committee response on 6/17/10: Being Done - committee stays in touch and is continually aware of grant availability.Grants committee response on 5/20/10: getting in place and writing grants as available.Grants committee response on 4/15/10: Continually looking for Homeland Security grants.Grants committee response on 3/18/10: Implementing - CARE Suggestion #521 added to P.S. Wish List database on 9/22/09 as Item #179 and Deferred to Future Year.10/5/09 - C.A.R.E. Grant Committee Chair, Esmond Scott commented that Suggestion #521 which suggests the purchase of equipment for bottling our own water is currently under review by the Grants Committee and may be related to the pre-disaster mitigation grant suggestion.Grants Program:Pre-Disaster Mitigation Grant with Department of Homeland Security. $3,000,000 award ceiling. Open until Dec. 4, 2009.Drainage problems and excessive flood threatenting lives and property loss in low lying areas of our city; i.e. West Dixie Highway and NE 172 Street. See attached 188 page package.


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877 From: An, Jeff Sent: Tuesday, August 31, 2010 11:37 AMTo: McGriff, Bernard; CARE Committee ChairpersonsCc: O'Connor, Brian; Trinka, Barbara; Wick, Dan; Hernandez, Rafael; Serda, Mac; Pieslak, Kenneth; Rosiak, Patrick; Murphy, Paulette; Azan, Philip; Heid, Chris; Kamali, Shari; Baker, KelvinSubject: RE: CARE suggestions followup

877.�Please close. It refers to rent the antenna tower at Norwood. We had MetroPCS contract, which has $24,000 yearly rental plus $375 per month for utility. We also worked with another wireless company. Contract was almost done but the company discovered that adding their equipment may affect the structure integrity of the tower. We decided not to move forward since the tower is critical to the water plant operation.________________________________________From: An, Jeff Sent: Monday, November 30, 2009 1:38 PMTo: Rosiak, Patrick; Rivero, CarlosSubject: RE: CARE Ideas Update

This is in implementation stage. We just sent back comments on the contract to them.

Jeff________________________________________From: Rosiak, Patrick Sent: Monday, November 30, 2009 12:27 PMTo: Rivero, CarlosCc: An, JeffSubject: FW: CARE Ideas Update

Carlos, please forward this to Jeff An. He already has a wireless company’s equipment on our tower at Norwood. He negotiated the contract for that location. If you are referring by chance to the tower at the PD parking garage, that belongs to AT&T.

Pat

From: Perez, Maria Sent: Tuesday, November 24, 2009 4:00 PMTo: Rosiak, PatrickSubject: FW: CARE Ideas Update

Isn’t this for the City Manager’s office ?

Card # 877


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Revenues Idea #877 - Forwarded to IT for review on 11/24/09Presently we are generating $30,000/yr from this tower. WE CAN DO MORE. We went out, found a Wireless Internet Company who wants to sign a contract NOW to place their Communication Equipment on the tower. In fact, the company 'Clear Wireless' took the liberty in drawing up a contract, which I have in my hand right now. We have nothing to do but negotiate for more money. WE HAVE THE IDEA. WE HAVE THE CONTRACT. Looking to generate $30, 000/yr.

Carlos - this should be routed through Patrick Rosiak, IT Manager.

991 Duplicate - Defered to Future Year - See 570Workplace Efficiency committee response on 9/17/09: DeferWorkplace Efficiency committee response on 7/16/09: Referred to GrantsCommittee. Install lightening alert system at Victory Pool and City Hall facility. Thiswill reduce the risk of a person being struck by lighting at the pool facility or at CityHall, Public Services, Police Department. Funding: Seek possible grant funding orCRA Funding.SAFETYWith "THORGUARD" lightning prediction/warning system: Safe lives and protect electronic equipment.It predicts, detects and warns when electromagnetic "signatures" preceding actual lightning strikes.How? Sensor equipment, horn, strobe lights and sends electronic alerts to base computers.Where? Can be used in Parks and key facilities.Parks: Warning provides protection to athletes, kids and city employees, grounds keepers, etc.City Facilities: Emergency Management, Police & Fire.City Equipment: I.T. Dept. can be warned to efffect timely equipment shutdown and save them from power surges.Cost: Approx. $11,000 per unit installed.Used worldwide including over 40 cities in Tri-County area! Do we want to be left out?


1055 Reserves response on 1/12/10: Duplicate - see similar suggestions 176, 279, 306 & 742 referred to Revenues committee.RESERVESConsider selling some of our real estate. In some cases, the vacant parcel orparking lot is already being used by the adjacent or property fronting. We have compiled just 8 properties (for starters) which could bring in close to $3,000,000 based on market value from MDC property appraisers.There are other sites to also consider.These sales moneys could be set aside as "reserves" plus the added taxable value of the property will be a perpetual revenue to the city.Please see attachments.

Public ServicesReservesDuplicate

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1102 Conservation committee response on 3/18/10: Being DoneWATER CONSERVATIONWith population growth comes a greater thirst for water. Water is a limited resource that can quickly become scarce if we do not take measures to conserve and protect it. It is clear that we need to work together to stretch our existing water supplies. Don't forget, conserving water also means saving energy and money! Saving water indoors can be effortless. By simply installing a low-flush toilet, faucet aerators, or a low-flow shower head, you can save hundreds of gallons of water each month. Although we are surrounded by water, most water is not drinkable. Only 3% of the world's water is fresh water and of this, two-thirds is stored in icecaps and glaciers. That leaves only 1% of the world's water available for drinking. At the Water Plant, in order to conserve as much water as possible we hve installed a 10 hp pump in the black lined pit. All our wash water and cooling water is now piped to go into this pit. This pump discharges back into our head works and the water is reprocessed.



I.D.

EMPLOYEE NAME :


Team Monad - Deya, Carlos, Bruce

Status

251 Implement Reuse Station for office supplies Public ServicesConservationImplemented

252 Organize a Green Potluck Club for each department Public ServicesConservationRejected

347 Volunteer committee response on 8/26/10: Greg Williams will make contact.Volunteer committee response on 10/15/09: Greg Williams to contact Miami Job Corps Center.Volunteer committee response on 7/16/09: In progressEstablish relationship with Miami Job Corps Center

Public ServicesVolunteer ProgramImplementing

395 Expenditure committee response on 6/24/09: duplicate - see 184 & 412. Giving back and saving jobs. Voluntary donation of one (1) or more days to the city w/out pay or UNPAID DAY OFF. Expenditure Relief chart attached.


446 Energy committee response on 10/15/09: Subject to energy audit.Energy committee response on 9/17/09: Still in review / report next meeting.Commercial Solar can reduce or eliminate a building's elecric bill by locking in your utility rate for the next 20 to 30 years. Federal and local rebates can reduce your initial costs by 30% or more.. Visit http://www.affordable-solar-com/commercial.howitworks.htm for details


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522 CIP committee response on 9/17/09: Close - no funding available.CIP committee response on 8/20/09: referred to Dan Wick/CRA.CIP committee response on 6/18/09: forward to Dan Wick/CRA.CIP Suggestion - Purchase a facility in the NMB CRA and create a professional artist community/colony. Attachments: Pembroke Pines, FL - renovation work under way to create an artist colony in a former laundry building. Homestead, FL - ARTSOUTH, a 3.5 acre professional artist community located on Krome Avenue in Historic Downtown Homestead.


608 8-17-2009 Determined to not be feasible at this timeWorkplace Efficiency committee response on 7/16/09: Review.Flexible Work ArrangementMay be used to meet the needs of both the organization and the employees. Some of the common uses of flexible work arrangements are noted in the attached PP presentation.Team MONAD proposed that the city provide flexible work arrangements to all eligible employees by selecting the flexible work arrangements best suited for the employee and the organization. And, in the first stages, it should be a pilot program.Also noted on the attached PP presentation are the Pros and Cons in considering such a program, as well as rules and procedures to follow and issues to overcome.Our proposed Flexible Work Arrangement will allow a balance between Work and Family.


703 Pub./Private Partnership committee response on 10/15/09: Rejected - not feasible in current economic climate.Pub./Private Partnership committee response on 9/17/09: Review / report next month.Bike Sharing Program - To enter into an agreement with a qualified firm to deliver and operate a citywide self service bicycle rental program stationed in the Public rights-of-way and receive a percentage of the gross revenues.An increasingly popular system whereby bicycles are made available on a large scale in a city allowing people to have ready access to these public bikes rather than relying on their own bikes. The central concept of many of the systems is free or affordable access to bicycles for city transport in order to reduce the use of automobiles for short trips inside the city thereby diminishing traffic congestion, noise, and air pollution.Please see attached PP presentation and supporting web site documentation.


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768 10-9-09 Per Cmte: Idea has been incorporated on InsideNMB under User Help,Efficiency Tips sectionTeam Building -Maslow's Motivation Theory:From this theory of motivation, modern leaders and executive managers find means of motivation for the purposes of employee and workforce management.The basis of Maslow's motivation theory is that human beings are motivated by unsatisfied needs, and that certain lower factors need to be satisfied before higher needs can be satisfied. According to Maslow, there are general types of needs (physiological, survival, safety, love, and esteem) that must be satisfied before a person can act unselfishly. He called these needs "deficiency needs." As long as we are motivated to satisfy these cravings, we are moving towards growth, toward self-actualization. Satisfying needs is healthy, while preventing gratification makes us sick or act evilly.As a result, for adequate workplace motivation, it is important that leadership understands the active needs active for individual employee motivation. In this manner, Maslow's model indicates that fundamental, lower-order needs like safety and physiological requirements have to be satisfied in order to pursue higher-level motivators along the lines of self-fulfillment. (Team Building Game Attached)


837 Grants committee response on 4/15/10: Grants committee referred to Workplace Efficiency for action.Grants committee response on 3/18/10: wish list will be distributed to respective departments for their suggestions.Grants Program:THE NMB EMPLOYEE EDUCATIONAL INCENTIVE PROGRAM E.E.I.P.• EACH DEPARTMENT WILL HAVE AN INDIVIDUAL ASSIGGNED TO RESEARCH SCHOLARSHIPS IN THE DEPARTMENT’S FIELD AND SUBMIT THEIR FINDINGS TO HR.• HR WILL POST THE SUBMITTED INFORMATION ON INSIDE NMB WITH ANY ASSOCIATED LINKS.• INTERESTED EMPLOYEES MAY INDIVIDUALLY APPLY FOR ANY AVAILABLE SCHOLARSHIPS IN COMBINATION WITH THE CITY’S TUITION REIMBURSEMENT PROGRAM.• HR OR COMMITTEE WILL MONITOR PROGRESS AND KEEP RECORDS OF SUCCESSFUL RECIPIENTS.

Public ServicesWorkplace EfficiencyReferred

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874 Expenditure committee response on 6/16/10: CLOSE - Cannot compete with priv. sectorRevenues Idea #874 - Forwarded to Orlando DeLuca at Legal for review on 11/24/09.Custom Services Fee MenuRanging from extra pickups, to extra trees, to off duty policemen, to swale repairs when a resident is cited. This special services menu could be advertised in the city's newsletter and web site. Advertising would cost us nothing, we already have the equipment and the charge could cover the manpower plus generate some revenue. See attached menu.


984 6-25-10 Cmte informed that Safety section added to InsideNMB under User Help.Workplace Efficiency response on 4/15/10: No Change.2-11-10 The committee was informed that IT is working on creating a page12-17-09 The committee is suggesting that some form of safety information be placed on intranet siteSAFETYTeam Monad C.A.R.E. Safety Suggestion:Implement Safety Tips (Safety Corner) section on InsideNMB and CityNMB.com. See attached.


1041 Reserves committee response on 7/15/10: Available to all employees in ICMA deferred compensation proram.ReservesAlternative Savings and Pension Options for City EmployeesTo allow employees to open up 457-style accounts through the City's Pension Plan(s) so that the employees can have their own individual retirement accounts separate from and in addition to the pension.This would be easier for the employees as the contributions can be deducted through the paycheck process and may take some of the burden off the pension plan. It would also encourage saving.

Public ServicesReservesBeing Done

1103 Conservation committee response on 4/15/10: Being Done when/where possible.Conservation committee response on 3/18/10: ImplementingCONSERVATIONDue to the heavy use of flyers throughout the city announcing the various upcoming projects, the backside of these flyers should always be used to disseminate additional information such as:•� The 2010 Census•� Important numbers to report broken street lights•� Leaning street signs•� Code/home maintenance tips•� Upcoming town meetings•� Hurricane tips, etc.This will not only conserve paper but get various messages out during the entire year in a “piggyback” manner at no extra cost. Messages could also be tailored to the various neighborhoods and to the season.


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1165 Volunteer committee response on 3/18/10: Being DoneVOLUNTEER“Volunteer Recognition & Appreciation Program”The number one method for retaining volunteers is to make sure they know that they are appreciated. Recognition and appreciation should come from different people in different ways.•� Mention volunteer on our website, and newsletters •� Banners with their names •� Sending B’day cards •� Acknowledgement from a higher official (Director, City Mgr. Mayor and Council) (a note or just a hand shake) •� Give them city t-shirts •� Make them feel part of the organization by inviting them to city events (Community Festival) •� Give them Certificates. Please see attachments.


1246 Minimize Expenditures:

Expenditures Reductions Cool Idea:To encourage the development of self-help organizations and facilities throughout our variours neighborhoods. Neighboorhood Associations and centrally located shopping cart drop-offs could improve the quality of life of our residents while reducing the involvement of city staff. (see example attachments)


1360 Energy Committee response on 5/19/10: Although this is a COOL item, we recommend it be deferred to a future year.

Energy Policy

Emissions-free electric Tribred Pon-e reduces wear and tear on employees, environment and city trucks.

(see attached)

Public ServicesEnergyDefer To Future Year

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1427 From: Casio, Jose Sent: Tuesday, June 15, 2010 5:20 PMTo: Alexander, BruceCc: Huynh, Hiep; Thompson, Karl; Scott, EsmondSubject: RE: CARE Suggestion 1427

Bruce,This may not be feasible at this time due to budget constraint.Change of street names must also be approved by MDCPW Signage and Traffic Division.Also Council resolution may be needed to replace these street names.Jose

Capital Improvements response on 6/15/10: Refer to Public Works.CIP CARE Suggestion / Cool Idea:"Less Numbers, More Names."CIP could create a roadway makeover program assigning names to our main boulevards and creating identity through physical improvements such as special signage, special pavement, decorative lighting, and others.


1497 7-9-2010 Committee informed that project implemented.Workplace Efficiency response on 6/29/10: Ben Supraski has approved the message which will appear on the next utility bill circulation.Residents frequently contact NMB to report street light outages, power outages and tree limbs growing into power lines. Although an NMB procedure is in place to assist residents by reporting these matters on their behalf, informing the residents that they too can contact FPL would be beneficial, as well as expediting the process, especially in emergency situations, on weekends and holidays when NMB services are closed.

This can be achieved by placing a courtesy notification on utility bills, such as:

If you are aware of an inoperative or malfunctioning outdoor light on FPL's lines, or to report a hazardous condition (i.e., tree limbs in power lines) or power outage, please call 1-800-4OUTAGE (1-800-468-8243) or visit http://www.fpl.com/contact/.


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1597 Partner with an established company or franchisee that does not require a full food service preparation set-up to occupy the NMB City Café space.

Recommendations:

- aub bon pain- Pizza Hut- Quiznos- Subway- Panera Bread

(Please see attached)


1687 Team Building

In addition to "Employee of The Month", including a "Meet the Team" segment on citynmb.com and/or insidenmb, profiling NMB staff would add an additional introductory component. Because we are large in number, multiple employees could be introduced each week. This would put names-to-faces and provide a formal introduction to our NMB family team. Each employee would submit a brief biography to H.R.

Please see attached news letter, page 2.


1718 Grants committee response on 10/6/10: #1718 – Convert HAMAR to Grant Program – The State funds for Weatherization have been cut.

To convert the HAMAR program to a Grants program requiring applicants to match the grants with either money of their own or in-kind. This will make the funds available to a wider audience and spark home improvement projects rather than just repair properties in trouble.



I.D.

EMPLOYEE NAME :


Team Resourcefuls - Everton, Willie, Gary

Status

243 Ultra Laser Imaging Supplies - Free Analysis on printing needs Public ServicesExp./WP Eff.Closed

349 Volunteer committee response: Complete. Establish relationship with AARP Sr. Comm. Serv. Emp. Program-DONE


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399 Expenditure committee response on 7/16/09: Being done where applicable.Expenditure committee response on 6/24/09: referred to Susan Gooding-Liburd for review.NMB Financial Management Policies to be posted on city website and on InsideNMB.


441 Duplicate - Implement citywide policy that could derive energy and cost savings. Public ServicesEnergyImplemented

519 CIPcommittee response on 6/18/09: No funding. Capital Program Management (CPM) Solutions for the Public Sector. Software Solutions to aid with CIP.

Public ServicesCapital ImprovementsRejected

609 8-20-09 Per Cmte, webpage being developed by Info Tech Workplace Efficiency committee response on 7/16/09: Being added to F.A.Q. on city website and InsideNMB.Set up an additional page on the InsideNMB website for Work Place Efficiencies. Topics would include how to: organize, e-mail, manage, set-up meetings, etc.


701 Pub./Private Partnership committee response on 10/15/09: Invitation available on city website.Public/Private Partnership committee response on 9/14/09 - Researching.North Miami Beach Adopt-A-Facility Program (see attachment).


781 10-9-09 Cmte discovered that weblink no longer valid for free access, City would have to purchase a personalized corp game.Team Building -THE GO GAME can be found on the internet at: http://www.thegogame.com/team/offering/video.asp (a 3 mintue video explaining the game)


841 Grants committee response on 3/18/10: Close - checked and nothing applicable.Grants Program:Federal Grant: Continuum of Care Homeless Assistance ProgramHUD has approximately $1.43 Billiion available to assist homeless individuals and families to move to self-sufficiency and permanent housing.This grant will help to get some of the homeless off the city streets.Please see attached.


879 Expenditure committee response on 6/16/10: CLOSESimilar suggestions - See 509.Create revenues by renting city owned facilities (see attached).


987 SAFETYDuplicate - See Team Monad Suggestion 984.Set up a "Safety Tab" on InsideNMB. Have a drop down box to navigate to "Safety Tips". Office Safety, Job Site Safety, Water Safety, Electrical Safety…etc. Also connection or "Links" to other Safety Web Sites.


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1053 Reserves committee response on 7/15/10: Close - rates determined by CPIRESERVES

The City of North Miami Beach should adopt a policy of the stabilization of rate increases. By this we mean raise rates very little every year to offset the increased costs of operations and build reserves. Instead of raising rates when economic hardships like loss of revenues caused by water restrictions force us to.


1099 Energy committee response on 3/1/10: Not feasible due to mercury content liability issues. Having a vendor for this process removes any direct liability.Topic: ConservationIdea: The Bulb EaterReduce costs on the disposal of Fluorescent lamps throughout all city properties.Protect land fill sites with the proper disposal of hazardous materials.See attachment.


1168 Volunteer committee response on 4/15/10: CloseVolunteer committee response on 3/18/10: will speak to Mark Perkins.To include in the Water Quality Report information on city Volunteer Programs.Please see attached.


1250 Jeff An's response on 5/26/10: Not clear what is really suggested here. Water plant does consume a lot of energy, especially with the membrane plant. However, there are multiple FPL meters at the plant. Most of the pumps are equipped with VFD for efficiency.Expenditures Committee response on 5/25/10: Exp #1250 Forwarded to Dr. An on 5/25/10Water Treatment Facilities Electric ConservationFor many local governments, a large percent of energy spending is related to the maintenance of water treatment plants, which can account for as much as one-third of the electrical operating costs. Installing separate electric power meters at critical points allows us to determine where energy consumption is greatest, in order to determine where conservation efforts will yield the greatest results. Facilities that have installed power meters at critical points in the treatment process have determined where energy consumption is greatest and have found opportunities to improve efficiency, reduce energy use, and cut operational expenses - most with payback periods of fewer than 10 years.


1363 Energy committee response on 5/14/10: Close - not financially feasible at this time. Funding has already been expended on existing recycling containers.Energy Policy

Using these recyclable corrugated receptacles saves by disposing of the entire container and recycling everything including the container.


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1425 From: Perez, Maria Sent: Friday, July 16, 2010 1:35 PMTo: Alexander, BruceCc: Alexander, MarshaSubject: RE: CARE Suggestion 1425

There are currently other mechanisms available to the public including the CARE cards for them to provide ideas.In addition, the CIP page has a list of at least three contacts. (their contact information is also listed under the city directory on the city’s website)The existing system is sufficient.

I.T. Response on 6/16/10: to be implemented by CIP - response below.Capital Improvements response on 6/17/10: ImplementingFrom: Perez, Maria Sent: Wednesday, June 16, 2010 9:32 AMTo: Alexander, BruceSubject: RE: CIP CARE Suggestion #1425Importance: High

Morning Bruce,Each department is responsible for the content on its our sections of the City’s website.Whomever would be in charge of CIP section can add a PDF to their pages much like the CARE card is posted on the site.I believe it might be Marsha who updates those pages. They would just need to have perhaps Mark or Mitch create a pretty PDF to be uploaded to the site.Suggestions would then have to be submitted the same way they are with CARE program.

Capital Improvements response on 6/15/10: Refer to I.T.CIP#1 Develop a web site or add a page to the existing site where city residents can submit ideas for CIP or even #2 CARE Ideas.

Response to part #2 of this suggestion from Bruce - The CARE Suggestion form is available on the city web site for residents to fill out and send to the Manager's office.

Public ServicesCapital ImprovementsBeing Done

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1524 7-14-2010 Great idea however it is not financially feasible to televisions to use as digital information boards in each employee area citywide. The information is currently available via insideNMB and citynmb.com. In addition all departments are encouraged to place pertinent information on bulletin boards in there are. This is a more cost effective measure.Install large flat screen television (strategically) at each of the city employment centers, i.e. ops. Sanitation, fleet, norwood, etc. Each one of these televisions would be networked to a control information center to act as an Electronic Message Board. Programming and operation of the system could be done by the I.T. department. Information on all upcoming events, job postings, featured city videos, city council, HR class assignments, employee of the month features, etc. could scroll on these screens all day giving information that is essential to all employees and a way to "get the word out". (see attachment)


1598 Partnership with community businesses to provide advertising on city vehicles and the new ditigal display signs, like the one on 19th avenue in front of City Hall. Also we could provide advertising space on city facilities that are located on major streets (where a lot of people pass by). We could charge for the advertising and that would be a good revenue stream for the city.


1685 Workplace Efficiency response on 9/9/10: Similar activities have been done by individual departments and are initiated at the department heads request.

Team Building

Have a team building meeting in a location away from the office (in the interest of cost savings) at the Operations Center/Water Plant/One of our Community Centers that can facilitate the group.

Have informal discussions utilizing the book "36 Simple-to-Conduct Team Building Games, Icebreakers, Energizers, and Closing Activities" by David Greenberg.

(See Attached)


1724 Grants committee response on 10/7/10: Being Done

Using the world wide web

Grants.gov

Grants.gov is your source to find and apply for Federal Grants. The U.S. Department of Health and Human Services is proud to be the managing partner for Grants.gov, an initiative that is having an unparalleled impact on the Grant Community Learn More about Grants.gov and determine if we are eligible for grant opportunities offered on this site. (see attached)



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I.D.

EMPLOYEE NAME :


Team Synergy - Greg, Jimmie, Jose, Mike

Status

242 Upgrade Ext. security lights from quartz halogen to metal halide Public ServicesEnergyImplemented

348 Volunteer committee response: Complete. Establish relationship with Hands on Miami


407 Docutek Imaging Solutions - See Suggestion #243 Ultra Laser Imaging Supplies - Free Analysis on printing needs - I.T. met w/vendor and determined that equipment will be replaced through attrition


437 Energy committee response on 3/18/10: Close - reported on and will be implemented as a result of the Energy Audit.Energy committee response on 2/18/10: Referred to pending Energy Audit findings.Energy committee response on 1/21/10: Kick off meeting scheduled for February 3rd. Contract is in legal for review.Energy committee response on 9/17/09: Hold for energy audit results.Duplicate - FPL Business On-Call Program.


526 CIP committee response on 6/18/09: Not feasible at this time due to poor economy. Parking meters for public street parking.


607 To install additional internet router or replace existing router with extended reach WIFI internet router in PSA (and other city facilities) so the first floor PSA can access internet using personal laptops and cell phones or to create another system so qualified employees can access internet without being blocked. Purpose is to be able to access web for research purposes without being blocked by IT firewall. Some employees, especially managers, need to access websites for research of products, communicate with vendors, consultants, munifipal agencies and download files which cannnot be sent through e-mails because of the size of file. There are good websites such as Google Maps and Live Search that if we have full access, can save us a trip to the field or locations we need to verify a complaint or plan review. Most agencies and consulting companies set up FTP sites where anybody can access and download plans, photos, reports, etc, but city firewall is preventing our access. Instead, we have to call IT and have them download the files for us and we lose time and make us less efficient.Workplace Efficiency response on 7/10/09: Circumventing the firewall would cause a breach of security. Managers have been given a higher file size limit for email than the average employee. Using personal laptops and devices on a city issued network is against the City's electronic systems usage policy ( see policies and procedures no.1)

Public ServicesWorkplace EfficiencyRejected

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708 Pub./Private Partnership committee response on 9/17/09: Close - Not feasible and pilot program was not successful.Public/Private Partnership committee response on 9/14/09 - Researching.CNMB partnering with Sprint Nextel.Cost effective quick and quality communications for daily operations and special events.Worforce Management where inspectors can pull permits from PDA, mobile working completing work orders wirelessly with no paperwork, less desk time.Interoperability with many of the city's small, medium and large businesses in addition to other city, state and federal government.Console Integration can bridge nextel push to talk radios with land mobile radios of multiple city departments.Please see attached brochure for more info.


784 Workplace Efficiency response on 12/17/09: Card # 784; As of 12-17-09 cmte meeting Beverly asked me to mark as closed since we already have Community FestivalWorkplace Efficiency response on 11/19/09: Not feasible at this time due to budgetary constraints.Workplace Efficiency committee response on 10/15/09: Victory Pool limited to 260 occupancy. Need more details. City had annual employee picnic until economic down turn forced combining events such as Community Festival, Employee Picnic, Teen Spring Cleanup and WaterFest.Team Building -Fun Day (Workplace Efficiency) to organize CNB Funday for Employees and Families of employees to be able to interact, network and enjoy. Proposed Funday could be Victory Pool as venue.NetworkingOpening lines of communicationGetting to know each other betterCelebrating successFun!Building camaraderie and collaborationSending a message to your peopleDriving up motivation, inspiration and energy Uniting your work force


844 Grants committee response on 3/18/10: Duplicate - See 836Grants Program:Funding for a Wellness Center. Please see attached.

Public ServicesGrantsDuplicate

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882 Duplicate - See 141, 256, 718 - CLOSERevenue committee response on 6/4/09: city bottled water is not for sale/resaleand the program is a not-for-profit community outreach tool.The City of NMB has historically and presently donated bottled water to employees and non-profit organizations. We donate on the average of approximately 85,000 - 12oz bo bottles. This fee would give us a positive profit of approximately $45,000.We understand that this change could only be approved by the City Manager, Mayor and Council.


992 3-18-2010 Per the Safety Officer, the City has been a member for many years.12-17-2009 Per Cmte will review with Safety officer to see if we are already a member.SAFETYInvited Mr. Larry Meeker of National Safety Council, South Florida Chapter to present what NSC can offer to the city in terms of discounted training and other safety resources. Being a member will give us access to NSC's library of 25% off on training. Staff inquired about electrical training courses. NSC also offered MOT, bucket truck and defensive training courses on line or in venues close to the city.


1046 Energy committee response on 1/11/10 - being done in conjunction with the initial CARE Energy sub-committee recommendations.RESERVESDivision 850 Facilities Management- Reduced the consumption of electricity by $292,000 plus, by implementing various energy saving measures, i.e. motion sensing light switches, and seven-day programmable thermostats.- Successfully replaced the City Hall chiller plant, the third and fourth floor air handlers. Installations of these systems have resulted in a 47% electrical energy savings.- Installed a building management system that controls the Norwood Water Plant, City Library, and City Hall, which monitors and controls the building temperatures from a central location, with the potential of also controlling these facilities lighting systems.

Estimated $avings - $500,000 annually.

Public ServicesReservesBeing Done


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I.D.

EMPLOYEE NAME :


Team Synergy - Greg, Jimmie, Mike

Status

1106 Duplicate - See Suggestions 280, 290, 709, 940 & 955.CONSERVATIONUse hybrid and plug in electrical vehicles. These vehicles use much less energy to meet your transportation needs, so that you conserve energy and use cleaner energy sources at the same time. Traditional vehicles cause large amounts of pollution and consume substantial amounts of energy. Switching what you drive can make a big difference in your energy consumption.

Public ServicesConservationDuplicate

1172 Volunteer committee response on 3/18/10: Implemented.Our team "Synergy" suggest that the City of North Miami Beach promote National Volunteer Week on April 18th-24th 2010. Let's celebrate with all of our volunteers and make it a week that focuses on recognition and appreciation. Let's give out intrinsic gifts, such as coffee cups, lapel pins, lunch bags, signature candy bars and stainless steel bottle mug.Please see attached.


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#1251�Close. Cost involved, not feasible.



Expenditures Committee response on 6/7/10: Exp. #1251 Forwarded to Mac Serda on 5/25/10Expenditures Committee response on 5/25/10: Exp. #1251 Forwarded to Mac Serda on 5/25/10MINIMIZE EXPENDITURES

Break the chain to costly lawn service!

Partner with local low risk correctional facilities at little to no cost.


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1366 Energy Committee response on 5/19/10: Implementation Recommended.

Energy Policy

The Belkin Conserve Surge with Timer / Helps you take control of the energy Consumption at the workstation. Nearly 50% of the IT energy consumptio in our office occurs right at the workstation. The Belkin Conserve Surge with timer is a cost saving business solution that helps reduce energy wasted by office electronics. It automatic timer makes saving money and energy simple while empowering employees to make an impact. Imagine an office where electronics turn themselves off at the end of day. The Belkin Conserve Surge with timer is a cost and energy savings solution for businesses that want to save money and invest in technology that reduces their carbon print. It helps eliminate wasted power right at the workstation where nearly half of all IT energy cost originate.

AssumptionsStandby power on office electronics is eliminated after 11 hour time duration 5 days per weekStandby power eliminated on weekends and holidaysComputer power is not included in these assumptions as computers will be on always - on outlets

Public ServicesEnergyRecommended

1424 Capital Improvements response on 6/15/10: Will be done in FY2011CIPReconstruct the existing "F" curb and valley gutter on NE 19 Ave. on the East side in front of the crosswalk at City Hall. When it rains, the water ponds for days. Just like we did on the West side in front of the Public Services Building.


1526 8-12-10 No response yet from HR7-26-10 The committee was advised that this suggestion will be discussed with the Manager for potential implementationOur team suggestion is that our City Manager have "Round Table Discussions" with random team members from all departments. We recommend the round table meetings be done perhaps once a year.

Several benefits would be:

1. Employees would feel more motivated about giving feedback about their operations.2. This slows down the rumor mill3. It reinforces quality fact to fact communications4. It fosters the open door policy citywide5. This helps to prevent turnover, builds tenure and teamwork.

Public ServicesWorkplace EfficiencyReview

1604 Building a Mutually Rewarding Partnership

ATM of Orlando (see attached)


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1723 Grants committee response on 10/7/10: Being Done

Choice Neighborhoods Initiative: HUD and Urban Development

1) People Support positive outcomes for families who live in the target development and surrounding neighborhood, particularly outcomes related to residents health safety employment mobility and education2) Neighborhood: transform neighborhoods of poverty into viable mixed-income neighborhoods with access to well-functioning services, high quality public schools and education programs, high quality, early learning programs and services, public transportation and improved access to jobs

Deadline of Grant is October 26th 2010

65 Million Available Nationwide



I.D.

EMPLOYEE NAME :


Team TCB - Jason, Mark, Leo

Status

355 Volunteer committee response on 7/16/09: In progressAMERI CORPS VISTA

Public ServicesVolunteer ProgramImplementing

387 Expenditure committee response on 9/17/09: Mr. Austin reported quality of mulch not compatible with equipment. Recommends auctioning the equipment and leasing as needed.Airia Austin, Operations Manager response on 8/31/09: They are correct, the mulch blower is under utilized however it is not for the lack of trying. The grade of mulch is on the low end of quality and it causes our machine to jam. As it relates to other equipment, if may seem like some of our equipment is under utilized, but it is the cost of doing business. i.e. having an excavator sitting in the yard at 3:00 AM may be the difference of repairing one lane of a highway when a 24” water main blows, or repair eight lanes which is more than the cost of the unit. Expenditure committee response on 6/24/09: referrred to Airia Austin for review.Renting VS. Purchasing Equipment. Departmental cost anaylsis on the purchase of expensive equipment VS. the cost of renting the item on an as-needed basis.


424 Energy committee response on 3/18/10: Close - reported on and will be implemented as a result of the Energy Audit.Energy committee response on 2/18/10: Referred to pending Energy Audit findings.Have NMB take the "Energy Star" Challenge! Web info: http://www.energystar.gov/index.cfm?c=challenge.learn_challenge


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516 Capital Improvements committee response on 7/20/09: Implemented: The project has been listed in FY 2011.Create a CIP project to update the fleet wash systems. Update the current wash systems at the motor pool by installing a new recycling water, environmental filters, wash bay equipment and other items necessary to complete the job. The total cost of the project is estimated at $45,000. The new system would be designed to work using approximately 80 to 90 percent recycled water, versus the 10 percent recycled water we use today.


598 Workplace Efficiency committee response on 7/16/09: On-line classes are offered on InsideNMB but cannot be made mandatory. Classes are made available to all employees, but cannot be made mandatory.Create mandatory training classes for anyone who works with Microsoft Office. By know the programs offered in Office, our staff will be more efficient when creating documents. We figure the loss of productivity per person, per week due to lack of program knowledge (and/or using the wrong program) can be as much as one hour per week. If 75 Public Services Department staff/management lose one hour per week based on an average hourly rate of $20, that totals $1,500 per week, or $6,000 per month, or $72,000 per year. By knowing the programs you use, and using the appropriate program for the job, time and money can be saved by staff/management being more efficient. Mandatory Microsoft Office training: ACCESS; EXCEL, INFORPATH, WORD, OUTLOOK, and PUBLISHER.


704 Pub./Private Partnership committee response on 10/15/09: Implemented.Public/Private Partnership committee response on 9/14/09 - In Progress.Work with FILM MIAMI (Miami-Dade County's Office of Film and Entertainment to encourage movie and TV producers and advertising agencies to choose NMB. We want to be known as a film-friendly city. Production companies are looking for a variety of places to shoot movies, TV shows and Ads and we can rent City-owned facilities to obtain revenue and exposure. Areas of interest: Victory pool, the Theater, City Hall, PSA, Ops Ctr., etc. The City has already met with the County to start the process. Our City will be featured on Miami-Dade's website as an "area of interest" in the near future...What will the city need to do?1. Update an interagency agreement with the County (Roz is working on this) 2. Update the photo images of NMB (Mark P. has escorted the photographer around the city)3. Establish rental "prices" for the different areas the city is willing to rent out for a few hours/days or weeks.Keep in mind, the producers are not only looking for places to shoot, but places to store things, office space and production parking areas.!


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785 Pub./Private Partnership committee response on 10/15/09: Being Done with Hands on Miami at the Allen Park Community Center on Saturday, November 7, 2009.Team Building -Supervisors on Duty team up with Leisure Services and the Community to give the Uleta Recreation Center a face lift. The west side and north face of the building could use a fresh coat of paint and some mulch around the trees. We even have the support from Leisure Services that about 15 kids within the center will volunteer their time in making the Uleta Recreation Center Now More Beautiful.The city time is donated from the S.O.D. (Supervisors On Duty) and Leisure Services. We have a pressure cleaner, paint sprayer, plants, mulch and needed tools to complete this Team Building idea in-house.


836 Grants committee response on 6/17/10: Implemented - Weight Watchers Program, Proposed insurance company to provide and one (1) hour per week Smoking Secession Classes will be offered on July 14 through August 18, 2010.Grants committee response on 5/20/10: getting in place and writing grants as available. Also, Ellen Snow, Risk Manager, has intruduced and coordinated a city wide employee participation Weight Watchers program.Grants committee response on 4/15/10: Still in review.Grants committee response on 3/18/10: Still in review.Grant committee response on 2/18/10: Review“GRANTS”Presented by Team TCB (Taking Care of Business)Jason Yaeger Leo MaldonadoMark PerkinsOctober 2, 2009Our grant CARE idea is to provide established fitness and wellness program, EnhanceFitness®, to senior citizens in North Miami Beach. EnhanceFitness® is a program managed by Senior Services (Seattle, WA) in collaboration with the University of Washington Health Promotion Research Center. (see detail attached)

Public ServicesGrantsImplemented

883 Revenues Idea #883 – Close. Would encourage multi-family in single-family zoning.One way to make revenue for the city would be to offer garbage customers an opportunity to have an additional can for a fee. Many cities offer customers the option of having more than one garbage can, they simply charge them more for having one (Pembroke Pines began this charge two years ago).We operate 10 routes over a two-day period, twice a week. The routes average 800 cans each. That's 9,000 cans.If we allowed customers the opportunity to use a second container and charge them double on their garbage bill, we would be able to bring more money into the department while accommodating the requests of customers at the same time.Currently, garbage service runs around $444 per year, per household. If 1,000 households took advantage of this offer at $888 per year, the potential for sustainable profitability increases dramatically.


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983 6-25-10 In addition Cmte noted that new Safety Page mentioning MSDS placed on insideNMB under UserHelp.Workplace Efficiency committee response on 3/18/10: Being Done in Public Services Areas. Safety officer will assist any other departments citywide in creating their own.Workplace Efficiency committee response on 2/18/10: Referred to Dale Greer.12-17-09 Committee seeking information from Safety Officer to see if this is already being done.SAFETYLeo Maldonado, Jason Yaeger, Mark Perkins (TEAM TCB)Taking Care of Business Cool Idea: SAFETYPLACE MSDS BINDERS IN ALL FACILITIES THAT USE CHEMICALS (yes, even in offices that use toner, cleaning supplies, etc.)Material Safety Data Sheets (MSDS) must be supplied with hazardous chemicals and may be requested for other chemicals. Staff should be familiar with the type of information contained on a MSDS and be able to interpret the sheets from a variety of chemical suppliers. Although the numbering of sections and the order of appearance may differ from supplier to supplier, important safety info is on them! MSDS sheets provide everyone with immediate access to information regarding chemicals they use or may be exposed to…


1047 Reserves committee response on 7/15/10: Close - not feasible.ReservesAccording to Code Compliance officers trash violation fees could bring in as much as $78,000 per-year. Currently, there are $43,000 worth of outstanding violation fees that have not been paid. Fines that are paid, go directly to the General Fund and not to the Public Services Department, specifically Solid Waste Management.By "redirecting" these fines into a special reserve account earmarked for creating a reserve for Solid Waste Management, the division would be able to apply the funds to pay for new Solid Waste trucks, new residential garbage containers and repair old metal 6-yard commercial containers.With the cost of a new 6-yard commercial container at $780, and residential 90-gallon garbage containers running $22,000 a truckload (that's how they sell them), the need for such a fund would facilitate all future Solid Waste purchases. The Solid Waste Division has not purchased new commercial containers in over six years and the yearly cost to repair what we have runs around $20,000.


1098 Conservation committee response on 3/18/10: Being Done.In the public areas where we place the CARE cards, we should consider placing stickers on the card that state:Help us conserve our natural resources by submitting your CARE suggestion online at www.citynmb.comThe small stickers could be made by our sign shop for a minimal cost.


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1171 Volunteer committee response on 3/18/10: Being Done.VOLUNTEER

Team Taking Care of Business (Jason Yaeger, Leo Maldonado & Mark Perkins)

Between September 1, 2008 and September 30, 2009 the City had placed 65 volunteers through the CARE program (not including Volunteers from Teen Spring Cleanup, etc.). Of these volunteers, 17 were City residents, 13 were interns, 7 were from AARP and 28 were high school students.

We should consider taping into WORKFORCE to obtain additional volunteers. Workforce is an organization that can offer us volunteers with a variety of backgrounds, from clerical work to grounds maintenance. Many of these volunteers need to fulfil required community services hours. For example, one volunteer who currently works at Solid Waste is doing so in order to get hours to suppliment his daycare costs while he continues to look for full time work.


1245 ONLINE CHECK REGISTRYCreate a link on the city's website that will pull up a PDF listing of all the checks the city writes. This not only results in financial savings (it makes you think before you spend) and it creates a new level of financial transparency for the city.

Currently, the city of Plano, Texas is doing this. They have all the checks the city has written online in PDF format. I have attached a few samples.


1367 Energy Committee response on 5/19/10: Scheduled to be done in the near future.

Energy Policy

Water Heaters: Save money by insulating them and installing a Timer and Use Off-Peak Power for ElectricWater Heaters:Unless your water heate's storage tank already has a high R-value of insulation (at least R-24), adding insulation to it can reduce standby heat losses by 25%-45%. This will save you around 4%-9% in water heating costs. If you don't know your water heater tank's R-value, touch it. A tank that's warm to the touch needs additional insulation. Insulating your storage water heater tank is fairly simple and inexpensive, and it will pay for itself in about a year. You can find pre-cut jackets or blankets available from around $10-$20. Choose one with an insulating value of at least R-8. Some utilities sell them at low prices, offer rebates, and even install them at a low or no cost.Install a Timer and Use Off-Peak Power for Electric Water Heaters:Save even more electricity by installing a timer that turns it off at night when you don't use hot water and/or during your utiliy's peak demand times. The city has about 12 water heaters in use now.

Public ServicesEnergyBeing Done

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1422 Capital Improvements response on 6/15/10: The crosswalk flashers will be installed at City Hall/PS crosswalks in FY 2011Similar Suggestions: 658, 1416, 1419CIPLED Crosswalk Safety Lights (xwalk.com) LED lights have been proven to increase the safety of pedestrians in crosswalks. Simply put, LED lights are placed along the sidewalk and blink when pedestrians are in the crosswalk. This alerts drivers that there is a crosswalk and that pedestrians are crossing the street. This would be placed on 19th Ave. between PSA & City Hall.


1603 In regards to future heavy equipment purchases, we should see if we could get a financial benefit by advertising their brand on the vehicle. An example - a garbage truck company, Crane Carrier, would be allowed to place their name on the truck in the form of an advertisement.

"The City of North Miami Beach is going Green with Crane Carrier, manufacturer of America's #1 commercial and residential garbage trucks."

We would benefit by see something along the lines of:-A discount on the price of the trucks-A monthly advertising fee to have their name displayed in the design-A discount on parts for the vehicle-Or any combination thereof


1686 Team BuildingThe City of North Miami Beach's water utility has an obligation to provide the highest quality water possible to its customers. From production to distribution,ensuring the public health is of the utmost importance. To expedite response times during emergencies (and routine valve exercising), we should have all of our water main valves in our distribution system clearly marked with a white reflector and a metal place marker that indicates the valve number, pipe size, etc. This information is linked to a GPS locating systems, as well as existing CAD programs the department utilizes.

We have over 30,000 valves in our system, and the the faster we can identify them in an emergency we'll be able to shorten valve location time, ensure a more efficient response time and ensure water quality.

Please see attached photos that show valve location markers. Please note that the valves are marked with the water main size, and a GPS/CAD reference number.

(See attached photos)


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1720 Grants committee response on 10/6/10: #1720 - 21st Century Librarian Program. This grant has already been referred to the library for consideration/evaluation.

Laura Bush 21st Century Librarian Program

This program supports projects to develop faculty and library leaders, to recruit and educate the next generation of librarians, to conduct research on the library profession, and to support early career research on any area of library and information schience by tenure-track, untenured faculty in graduate schools of library and information science. It also supports projects to attract high school and college students to consider careers in libraries, to build institutional capacity in graduate schools of library and information science, and to assist in the professional development of librarians and library staff.

More specifics are available at: http://www07.grants.gov/search/search.do?&mode=VIEW&oppld=58200

Public ServicesGrantsReview


I.D.

EMPLOYEE NAME :


Team TCB - Jason, Mark, Leo

Status

1520 7-9-2010: Committee informed that design staff will make an effort where possible to implement ink saving measures.Design in-house printing flyers with less color ink. We design a lot of in-house flyers in the City. We print them on various color printers. If color flyers are printed to the third floor currently run $0.25 per side. Which is almost the true cost of printing in color per side. If we design something that "coats" the paper with color ink, the actual cost runs above $0.25 per side. Xerox bases its color ink usage on a five percent coverage, so when you have designs that coat the paper with color ink, the actual cost of the piece jumps dramatically. (Only the folks that reorder the ink would be aware of this point)One way to save money is to design with less ink, use color, but just don't coat the paper with it.



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I.D.

EMPLOYEE NAME :


Team Three Amigos - Dana, Pedro, Van

Status

253 Ecolo Blue - makes drinkable water out of thin air. Conservation committee response on 5/26/09: Not recommended

Public ServicesCons./WP Eff.Rejected

353 Volunteer committee response: Public Private committee made on-site investigation of Miami Beach Program and found it not to be feasible for NMB at this time. Provide vacant city land to residents for community gardening

Public ServicesVolunteer ProgramDuplicate

398 Expenditure committee response on 6/4/09: Supervisors perform field services which require their being identified. Eliminate supervisor's uniforms in conjunction with revised dress code.


438 Energy committee response on 7/16/09: Solar street lighting not an FPL stanard offering.Convert city lighting to solar.


515 CIP committee response on 6/18/09: Stimulus funding available for Federal roads only. The only NMB qualifying rights-of-way are NE 19 Ave. and NE 171 St. To take advantage of stimulus monies that are already allocated to enhance the city's bike paths. Plan a circular bike path route that connects all of the city's parks and recreational facilities. This would promote the city's green image and increase the property values in the area. Plan bike paths for a greener North Miami Beach.


615 Workplace Efficiency committee response on 7/16/09: Managerial issue.Numerous Public Servcies Facilities are equipped with television sets. Employees are sometimes distracted during working hours when they are close to or walking by and stop for several minutes to watch a program or sports event.Workplace Efficiency would be increased if television sets electrical supply were connected to locked electrical outlets connected to electrical timers so that the television viewing times could be scheduled before work begins at the start of the day, lunch and break times.The timers and the lockable electrical covers are not expensive. Employees paid by the hour are.Example: If each employee viewed a television during work hours for only 5 minutes a day, that would equal 25 minutes per 40 hour pay week. Using 100 employees x 25 minutes = 2,500 minutes or almost 42 hours a week. This would more than equal one full time employee budgeted salary for a year.


702 Pub./Private Partnership committee response on 4/15/10: ImplementedPub./Private Partnership committee response on 10/15/09: Implementing.Public/Private Partnership committee response on 9/14/09 - Researching.City to join The National Council for Public-Private Partnerships.http://ncppp.org/howpart/index.shtm1


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783 Team Building -Increase efficiency, productivity and employee motivation in the worplace by implementing the following team building concepts:1. Cross Training (allow employees to learn other skills. This builds efficiency, alleviates staleness, allows for possible transfer or promotion, increases knowledge and experience)2. Group Activities (schedule activities and events that requires group involvement. This helps build cohesion and improves employee relations)3. Problem solving assignments (give an assignment to an employee and let them figure out how to resolve it. This allows them to address and overcome obstacles thus increasing self esteem and in turn increase efficiency)4. Recognition (give credit where credit is due)5. Rewards (examples are administrative time offf, gift cards)6. Role reversal (allow employees to be part of the resolve by rotating them in various leadership roles)


843 Grants committee response on 3/18/10: Being Done - Ongoing Formula Grant. Step 1 - received $156,000 grant, Step 2 - applied for and no award, Step 3 in progress.Grants Program:The city to register for this program, Energy Efficiency and Conservation Block Grants.What's next for local governments with the EECBG?A majority of local governments have not yet registered with FedConnect, making them ineligible to receive the unprecedented Departemnt of Energy funding through the Energy Efficiency and Conservation Block Grant (EECBG) program.


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881 From: Gooding-Liburd, Susan Sent: Monday, November 30, 2009 10:00 AMTo: Rivero, CarlosCc: Alexander, Bruce; CARE Reserves & Revenues & Expenses CommitteeSubject: RE: CARE Ideas Update

To All;

Response to #881: The City currently has two credit unions that will provide an account to employees that are receiving checks – Tropical Credit Union and People’s Credit Union, the credit unions will even come to the City to get the employee signed up. I do not know what kind of background check is done before an account is issued, if any is done. I would first have to advise them of these available sources, unless an employee indicate that they are unable to be provided with an account from any bank this effort will prove to be futile.

Not recommended at this time, unless employees indicated a demand for this service.

Thanks Susan.

Revenues Idea #881 - Forwarded to Susan Gooding-Liburd for review on 11/24/09Currently the majority of city employes receive their salary as direct deposit but there is a precentage of employees who do not have bank accounts or can not get bank accounts. If 10% of the employees are still receiving a paper check, Payroll Cards could save them and the city money.Consider it cost $2.00 to process a paper check for 10% or 70 employees (numbers are approximate). It cost the city $7,280.00 per year to process these employees checks.The real benefactor from receiving Payroll Cards would be the employees who at present receive papar checks. These employees at present have to pay to have their checks cashed, sometimes as much as $5.00 per check. At this rate an employee receiving paper checks pays around $260.00 a year to get their check cashed. Collectively this cost $18,200 per year for these 70 employees.This CARE IDEA couold possibly create revenue for the city of $7,280.00 per year and save collectively $18,200.00 per year for these employees (see attachment).City of North Miami Beach - A City Where People Care


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989 12-17-2009 Per Cmte, inspections of vehicles already being doneSAFETYInstitute a weekly 21 point vehicle safety check point station. This should be conducted by either the Safety Officer or a mechanic. The check point station could be conducted at the fuel pump house located at the Operations Center. By conducting this safety check, we could reduce the overall cost of damages incurred by employee negligence and or carelessness while at the same time increasing employee knowledge through hands on reinforcement. A list of these include properly inflated tires, fluid checks, signal lights, hoses, gauges, horn, etc. Damages that could be prevented by conducting this check, although obvious, is dramatic. Currently, the city is spending an average of $75,000 per year due to damages and mechanical failure. The projected savings through this initiative is approximately $60,000. This will also encourage employees to be accountable for their actions.


1054 Reserves committee response on 7/15/10: Close - not feasible.RESERVESThe money that is collected from the service calls and, at a later date, for television inspections (we should charge a fee for televising customer laterals), could be used as reserve funds for major repairs and or purchases of new line inspection equipment.


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1101 From: Perez, Maria Sent: Monday, March 29, 2010 2:28 PMTo: An, JeffCc: Alexander, Bruce; Rosiak, Patrick; Stampp, Kanika; McGriff, BernardSubject: RE: Emailing: 20 THINGS YOU CAN DO TO CONSERVE ENERGY-- Care Card #1101

I have updated our Going Green section of the City’s website to include a link to the “20 Things” list from EcoMall.You can officially mark it implemented.

From: An, Jeff Sent: Monday, March 29, 2010 1:42 PMTo: Perez, MariaCc: Alexander, Bruce; Rosiak, Patrick; Stampp, Kanika; McGriff, BernardSubject: Emailing: 20 THINGS YOU CAN DO TO CONSERVE ENERGY-- Care Card #1101

Maria: This is the where Care Card #1101 from. We discussed put on our Go Green website. Thanks. Jeff Conservation committee response on 3/18/10: Information is posted on NMB website "Going Green".20 THINGS YOU CAN DO TO CONSERVE ENERGY

Whenever you save energy, you not only save money, you also reduce the damand for such fossil fuels as coal, oil, and natural gas. Less burning of fossil fuels also means lower emissions of carbon dioxide (C02), the primary contributor to global warming, and other pollutants.You do not have to do without to achieve these savings. There is now an energy efficient alternative for almost every kind of appliance or light fixture. That means that consumers have a real choice and the power to change their energy use on a revolutionary scale.The average American produces about 40,000 pounds of C02 emissions per year. Together, we use nearly a million dollars worth of energy every minute, night and day, every day of the year. By exercising even a few of the following steps you can cut your annual emissions by thousands of pounds and your energy bills.Please see attachment.



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I.D.

EMPLOYEE NAME :


Team Three Amigos - Pedro, Sylvester, Van

Status

1170 Volunteer committee response on 7/15/10: Close - Not FeasibleVolunteer committee response on 4/15/10: ReviewVolunteer committee response on 3/18/10: ReviewTo down load and make readily available a SearchLight Widget o the Libraries computers. The widget is a VolunteerMatch search engine that allows the user to access volunteer programs based on location and type of volunteer work one wishes to participate in by using a few key words. VolunteerMatch is a non-profit organization funded by individuals, foundations and businesses designed to bring people I the community together with a good cause. The city can help make this site known through information and advertisement within the public buildings (Library, City Hall, PSA, etc.); through the city's website and the city's cable channel.




#1243�Close. Bulk Trash already picks up at the nursery.

Place 2-40 yard roll-off containers, one at beautification and the other at FIU transfer site. Beautification could deposit their clippings at their site rather than driving to FIU. This would save on fuel and time since a separate crew would not have to load it. By placing a container at FIU for their use, the city could again save on fuel and time. The city would also be able to determine the actual cost of removing the waste deposited by FIU.


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1364 Energy committee response on 5/14/10: Close - Not financially feasible at this time.Energy Policy

Begin converting all exterior electrical sign/flag pole and flood lights at city facilities with Solar 'Multi-Purpose' LED Floodlight/Sign Lights. Not only would this save money by decreasing the amount of electricity the city would be using, it would also provide lighting and security during power outages, especially during hurricanes and catastrophes. The units vary in cost depending on usage type. Cost = Effective Wattage x Operating Hours/Day x KWH Rate x Number of FixturesKWH Rate is Overall Dollars/KWH from NMB City Hall from 02/09/09 to 01/08/10

(see chart attached)


1426 Capital Improvements response on 7/15/10: Item #1 not feasible. Items #2 - #5 are being done.Capital Improvements response on 6/15/10: Refer to Sanitation.CIPIdentify frequent illegal dump spots along the city Rights-of-Way and install preventative measures that would either deter or reduce this activity. Types of preventative measures to be used are as follows:

1. Installation of guard rails to prevent stopping: Guard rails may be obtained from the state via donation2. Planting (trees/shrubs): Can be obtained from beautification3. Installation of "No Dumping" signs: Remove from current inactive and relocate4. Increase patrols and awareness of these areas to include: Police, Code Enforcement and all city employees5. Cut back and expose blind spots making illegal dumping more difficult. Can be done by the Solid Waste Trash Division during a No Zone Day

Through the implementation of these measures, trash tonnage should be reduced and the appearance along various Rights-of-Way would be improved.


1525 7-14-10 Duplicate of Card # 615 from July 2009Numerous facilities are equipped with television sets that are supposed to be utilized by personnel at their lunch hours, but sometimes they are left on throughout the day, causing some workers to stop and watch the television and losing productive time.

Install electronic timers on all the televisions in city facilities.


1601 Create a Recycle Bank (see attached files) Public ServicesPub./Private Partshp.

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1684 Workplace Efficiency response on 9/7/10: Being DoneTeam BuildingTeam Building is a proactive leadership approach to inspire people to work together as a team for the improvement of the workplace efficiency.

What then is a team? It can be two or more motivated employees showing leadership and working together to achieve a common goal in a more successful, efficient, profitable business. Seems as though this should be very easy to achieve; yet businesses have been trying for years to accomplish this goal and some are no closer than when they first began.

Firms have spend hundreds of dollars on inspirational books, seminars, fun bonding games and several different types of coming together exercises trying to motivate their employees.

Team building needs motivation, showing employees that management cares trusts and values each participant's opinion.

One avenue of suggestion is for management to recognize the team's abilities, issue a team certification to the team which consistently performs well together and is motivated to search and find something that needs to be done even without being asked to do so.


1721 Grants committee response on 10/6/10: #1721- EECBG – We have already applied for and been funded for this program. FedConnect we are already registered and have an active account.

The city to register for this program.Energy Efficiency & Conservation block grants

Each year, government agencies struggle with how to keep records of vendor and grant applicant responses, emails, faxes, phone calls, and letters from slipping through the cracks. Much of this information is still stored in paper files and never makes it into their electronic acquisition and grant management systems, as part of the final electronic record. (see attachment)



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I.D.

EMPLOYEE NAME :


Team Vacationers - Dale, John, Dave

Status

1508 CIP Response on 7/12/10: This device is not approved by Fire DepartmentInstall tampelr resistant fire hydrant locks on fire hydrants throughout the distribution system. This will increase the distribution system's security and help reduce revenues lost due to unaccounted, unbilled water loss. It will also protect hydrants from damage, cross connections and possible contamination from unauthorized use of fire hydrants. This will also provide better protection for our customers.


1668 Duplicate - See 705 & 1622 We spend more than $600,000 per year in labor for the library. Possibly we could form a public/private partnership with someone that could staff it for less. Or turn it over to the county with express instructions that they maintain it as a library.

Public ServicesPub./Private Partshp.Duplicate

1716 Workplace Efficiency response on 9/28/10: Being Done on an individual department basis.Team BuildingCMOE - The EXPLORING TEAMWORK WorkshopWhether it's two people, a department, or an organization, teams are the means by which great things get done.(see attachment)


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1722 Grants committee response on 10'/6/10: We do not have an eligible land acquisition project for this grant.

DEP announces FY 11 drinking water dupply protection grant program

June 25, 2010

The Department of Environmental Protection this week announced the fiscal 2011 Drinking Water Supply Protection Grant Program.

The program provides funding to eligible public water systems and municipalities for land acquisitions to protect public drinking water supplies. Land projects must be located in existing drinking water supply areas and may be acquired through fee simple purchase or a conservation restriction.

The maximum grant award for a single project is $500,000. The maximum reimbursement amount is 50 percent of the total eligible project expenses.

Grant award announcements are expected no later than January 2011. All grant awards are contingent upon funding. Funding for this program is from the Commonwealth Capital Budget.

Applications are due by 4:30 p.m. on Sept. 24. The request for responses is available on the Comm-PASS website (www.comm-pass.com). Search for solicitation by Department of Environmental Protection.

For more information contact the Drinking Water Program at (617) 556-1070 or [email protected].



I.D.

EMPLOYEE NAME :


Team Vacationers - Dale, John, David

Status

257 Conservation committee response on 11/19/09: Implemented.Conservation committee response on 9/17/09: Implementing.Little Tuffy sprinkler heads cost 30% less than others 20-50% Wtr. Svgs.


346 Volunteer committee response: Complete. Review of other established volunteer programs


397 Expenditure committee response on 6/24/09: being done. Implement use of electronic mail and documents to reduce operational supplies and costs.


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464 Energy committee response on 7/16/09: not economically feasible at this time.Itron's MLOG detects water leaks in the distribution system 24/7/365 in conjuction with Itron's endpoints and CCUs. If we go ahead with the AMR system, it would work very well for us.


518 CIP committee response on 2/18/10: Defer to Future YearCIP committee response on 10/15/09: Old meters are being replaced with digital meters during scheduled meter change outs. Current economic climate and funding does not allow total system meter change out until potential grant funding is available.CIP committee response on 9/17/09: Check with Karl Thompson.CIP committee response on 6/18/09: Applied for State grant revolving loan fund for $6,000 w/2.5% interest. Place on CIP 2011 plan. Automatic Meter Reading (AMR). Meters can be read monthly, billed on a monthly basis, identify leaks hourly, and identify illegal lawn irrigation. How it works: The digital meter will send readings, CCU will pick it up and send it out, Itron will get the reading out West. They then put it on the internet. Then the city will get the inforation which is checked daily. The cost for the CIP plan is $10 million for 34,000 meters. This can be done on a five year plan for $2 million a year. Cost cutting: Cuts on city vehicles needed for meter reading, meter readers saving on insurance and benefits, helps locate leaks hourly, and water can be turned off faster for bills not being paid on time.


684 10-9-09 Per Cmte: there is already a system in place within the City.Workplace Efficiency committee response on 9/17/09: Still in review / report next meeting.7-31-09 Cmte referring to Marty King/Esmond Scott for their professional opinionsStart a communication network between other cities within our operational boundaries to better track contractors working in and around our utility easements. Man-hours and overall operational efficiency would increase and costs would be rediced by not having to remove structures and other obstacles build in the utility easements before maintenance or repairs could begin. Restoration time and cost will be reduced as well, not having to incur the man-hours and cost of replacing sheds or pool slabs would also increase our workplace efficiency.


705 Public/Private Partnership committee response on 9/14/09 - Rejected.I suggest that we go into a public/private partnership with our library and Library Systems and Services, Inc., located in Germantown Maryland.When the Riverside County Library System in Calif was cutting their budget and laying off people the Library System and Services were able to come in and save jobs. They have been running the library system since that time and won an award for doing so.


780 10-9-09 concepts have been incorporated on InsideNMB under User Help area.See efficiency tips sectionTeam Building -An activity to build teamwork; activities that are designed to encourage people to work cooperatively.


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840 Grants committee response on 3/18/10: Being DoneGrants Program:Care Program Idea 10/09GrantsIn the United States, federal grants are economic aid issued by the U.S.government out of the general federal revenue. A federal grant is an award of financial assistance from a federal agency to a recipient to carry out a public purpose of support or stimulation authorized by a law of the United States.Grants are not federial assistance or loans to individuals, benefits or entitlements. A grant is not used to acquire property or services for the federal government's direct benefit.Grants may also be issued by private non-profit organizations such as foundations , not for profit corp’s or charitable trust which are all collectively referred to as charities.Outside the United States grants, subventions or subsidies are used to in similar fashion by government or private charities to subsidize programs and projects that fit within the funding criteria of the grant-giving entity or donor. Grants can be unrestricted, to be used by the recipient in any fashion within the perimeter of the recipient organization's activities or they may be restricted to a specific purpose by the benefactor.

Grants.gov has been designed to make it easier for organizations to find and apply for more than $500 billion in federal grants. With electronic access to more than 1,000 grant programs offered by all federal grant-making agencies, Grants.gov leverages the power of the Web to streamline your grant acquisition process. This user guide has been developed to help you navigate the Grants.gov environment more easily. In it, you’ll find detailed instructions for every step of the process – whether you’re an applicant or grant-making agency. From getting started and registration to viewing and tracking completed applications, this user guide offers clarification throughout the entire process. Provided information in this user guide:

How To Register Your Organization • How To Register As An Authorized Organization Representative • How To Register As An Individual • Find and Search Grant Opportunities • Download Application Packages • Apply For Grants • Track Your Application • And How To Stay Connected


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878 Duplicate - See 393 & 481.Placement of cameras in major intersections within NMB.


993 12-17-09 Per Cmte: Dale Greer already working on Emergency Action Plans through the committee.SAFETYThe city needs Emergency Action Plans for all the various facilities.Emergency Action Plans contain information for what to do in any type of emergency, fire, bomb threats, hurricanes.The elements of the plan must include, but are not limited to: Means of reporting fires and other emergencies Evacuation procedures and emergency escape route assignments Procedures to be followed by employees who remain to operate critical plant operations before they evacuate Procedures to account for all employees after an emergency evacuation has been completed Rescue and medical duties for those employees who are to perform them Names or job titles of persons who can be contacted for further information or explanation of duties under the plan.The United States Department of Labor, Occupational Safety and Health Dept has a template that makes it easy to come up with a plan..http://www.osha.gov/SLTC/etools/evacuation/expertsystem/default.htm


1040 Reserves - The Definition - Capital & Revenue Public ServicesReservesClosed

1105 Conservation committee response on 3/18/10: Implemented on an as-needed changeout basis.CONSERVATIONI have purchased handles to retrofit all the toilets and urinals at the operations center.By pushing down on the handle you get 1/2 a flush.By lifting up on the handle you get a full flush.I suggest that if these work out we replace all of the handles at city hall.


1167 Volunteer committee response on 3/18/10: Close - Not financially feasible - Matching $ and tied to 1 year program.VOLUNTEER

AMERICORPS funding sources, how to get started. Www.volunteerflorida.orgPlease see attached.


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1244 Minimizing Operational Expenditures,

With reducing the amount of reproduced paper documents, such as general information notices to employees, printing emails or faxing inter-office / departmental documents. With the use of electronic mail, centrally located information boards and document scanners to email documents, the city could greatly reduce the overall operational cost of expenditures associated with reproducing printed documents and the overall cost of the operational supplies, man hours needed to reproduce documents, printing equipment supplies, maintenance and repairs and also the overall electricity usage would be reduced. With these reductions in place the city's reduced carbon footprint could also be a benefit realized.


1357 Several cities, many schools and even the state of Iowa has given its employees the opportunity of early retirement. This has saved them hundreds of thousands of dollars. For the state of Iowa $60 million in one year.

(see attached)


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1423 From: Glansberg, Beryl Sent: Tuesday, June 15, 2010 3:06 PMTo: Huynh, Hiep; Greer, Dale; Alexander, Bruce; Deck, John; Gillis, Dave; CARE Grants CommitteeSubject: RE: CARE Suggestion 1423 - Team Vacationers

I review Capital Grants on the Internet every single day. Thanks for your suggestion and I will follow up to see if there is anything additional for us to apply for.


From: Huynh, Hiep Sent: Tuesday, June 15, 2010 2:23 PMTo: Greer, Dale; Alexander, Bruce; Deck, John; Gillis, Dave; CARE Grants CommitteeSubject: RE: CARE Suggestion 1423 - Team Vacationers

Bruce,I am forward this suggestion to the CARE Grant Committee for their review & responseThanks________________________________________From: Greer, Dale Sent: Tuesday, June 15, 2010 11:41 AMTo: Alexander, Bruce; Deck, John; Gillis, DaveCc: Huynh, HiepSubject: RE: CARE Suggestion 1423 - Team VacationersMr. Huynh I found the Capital Improvement grants on WWW.Bing .com. There was many pages of grants that other Cities and Counties that have applied for.

Dale A. Greer, Safety Officer17050 NE 19th Ave.North Miami Beach, FL 33162305-948-2967 office954-913-6307 cell305-957-3502 [email protected]

Capital Improvements response on 6/15/10: I need more detail.CIPBusiness CIP and Neighborhood CIP Grants Program


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I.D.

EMPLOYEE NAME :


Terry Campbell

Status

538 Revenue committee response on 9/15/09: ImplementFrom: Owens, Susan Sent: Tuesday, September 15, 2009 12:28 PMTo: Fennell, MarciaCc: Alexander, Bruce; Callahan, Joanne; Campbell, Terry; Rivera, Marlene; Alcivar, Frank; Thomas, Adrian; Camm, MaxineSubject: RE: Terry Campbell - C.A.R.E. Suggestion #538Thank you, we will post the lobby with notice of the following service charges that will be effective October 1, 2009: Notarization of City documents: $5Notarization of private documents: $10

From: Fennell, Marcia Sent: Tuesday, September 15, 2009 12:24 PMTo: Owens, SusanCc: Alexander, BruceSubject: FW: Terry Campbell - C.A.R.E. Suggestion #538

Please implement the notary service charge and record the revenue to the General Ledger account number 010-369999.

Thanks________________________________________From: Gooding-Liburd, Susan Sent: Tuesday, September 15, 2009 11:52 AMTo: Fennell, MarciaSubject: RE: Terry Campbell - C.A.R.E. Suggestion #538

Okay granted

Revenue committee response on 6/24/09: referred to Finance for review on 6/19/09. Charge for notary services. Florida Statute 117.05 Use of notary commission; unlawful use; notary fee; seal; duties; employer liability; name change; advertising; photocopies; penalties.-- Section (2)(a) The fee of a notary public may not exceed $10 for any one notorial act, except as provided in s. 117.045. (attached)

City Clerk's OfficeRevenuesImplemented


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I.D.

EMPLOYEE NAME :


Tom Carney

Status

21 Revenue committee response on 6/24/09: See more detailed similar suggestions 504 & 564. 1.Security false alarm coord. position & 2.mandatory alarm registration


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I have answered the ones I have authority over. (In yellow)(not considered. By January of 2011 fingerprints must be submitted electronically, not by ink. This requires the purchase of expensive equipment. New federal ID requirements since 911 do not allow the use of these types of ID’s we used to issue in the past. Also, the State of Florida now issues official ID cards for those who do not drive)


503: Legal is reviewing code and DHSMV laws that regulate pricing. Appears to not be worthwhile based on cost upfront cost and supply costs of ID and ID toner.



Revenue committee response on 7/31/09: Referred to Mac Serda.Reinstitute offering fingerprinting and ID services to the public. We used to do this in the past and we dropped it due to the lack of personnel. There is a great potential for revenue if we reinstitute this. We can staff it with volunteer and take appointments. The estimated revenue will be hard to determine based on the recent increase in requests for this service. In the past, we have had annual income of up to $50,000. Average years would be between $35,000 to $50,000. If we advertise these services, which we didn't do I the past, we might make even more.


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504 Revenue committee response on 8/20/09: See suggestions 21 & 564. Bernard requested that the Revenue committee get with Tom Carney regarding NMB implementation.Per Mr. McGriff’s email of July 31st -

“The suggestion has been reviewed, and determined to have merit. Please have the committee work with the Police Department to compile compelling data from other governmental jurisdictions that have implemented alarm registration fees. That data can then be utilized for supporting documentation in preparation of an agenda item to consider recommending the fee from the administration to the City Council for its consideration and approval to proceed with implementing the fee. Thanks.”

Attached are the different fees that Tom Carney has compiled. We need to discuss the preparation of our recommendation to Council during our upcoming meeting. If you think it is necessary we can invite Tom.

________________________________________From: Carney, Tom [mailto:[email protected]] Sent: Monday, August 10, 2009 11:14 AMTo: Rivero, CarlosSubject: RE: CARE ideas update

The following require Alarm registration and charge various fee’s:

Initial Registration Fee Miami Gardens: $35.00North Miami Not requiredMiami Dade: $25.00Aventura: FreeMiami: $78.00Miami Beach: $50.00 Hallandale: $50.00Miramar $50.00Davie: $25.00Hollywood: $25.00 Plantation: $25.00

Renewal: Dependent on individual ordinances. (Note: Some cities have different registration fee for residential and business – for example Miramar $50.00 residential, $100.00 business).

From: Rivero, Carlos Sent: Monday, August 10, 2009 9:41 AMTo: Carney, TomSubject: RE: CARE ideas update


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I don’t think income projections are necessary. A couple of other city examples should be sufficient to start.

________________________________________From: Carney, Tom [mailto:[email protected]] Sent: Tuesday, August 04, 2009 10:12 AMTo: Rivero, CarlosSubject: RE: CARE ideas update

Carlos: What type of data do you want? Just the fact that a specific city has an alarm registration process and how much they charge. I can get that information very easily. If you want to know how much money they make a year, that will be difficult.

From: Rivero, Carlos Sent: Friday, July 31, 2009 3:49 PMTo: Carney, TomSubject: FW: CARE ideas update

I think this idea was yours. You want to develop it for implementation?

________________________________________From: McGriff, Bernard Sent: Friday, July 31, 2009 3:14 PMTo: Rivero, CarlosCc: CARE Reserves & Revenues & Expenses Committee; Alexander, Bruce; Baker, KelvinSubject: RE: CARE ideas update

The suggestion has been reviewed, and determined to have merit. Please have the committee work with the Police Department to compile compelling data from other governmental jurisdictions that have implemented alarm registration fees. That data can then be utilized for supporting documentation in preparation of an agenda item to consider recommending the fee from the administration to the City Council for its consideration and approval to proceed with implementing the fee. Thanks.

________________________________________From: Rivero, Carlos Sent: Friday, July 31, 2009 2:43 PMTo: McGriff, BernardCc: CARE Reserves & Revenues & Expenses Committee; Alexander, BruceSubject: CARE ideas update

Good afternoon. Please update us on the following ideas referred to you in the past. You can look up the wording on the lists posted on Inside NMB:

# 504 (rev)

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Revenue committee response on 7/31/09: Referred to Bernard McGriff.Revenue committee response on 6/24/09: Referred to Bernard McGriff for review on 6/19/09. See suggestion 21 and 564. Charge both residents and businesses to register their alarms with the polcie department. This is not done currently in NMB and most other cities require a registration. Considerable revenue can be made with this requirement and it also helps the police when dealing with false alarms. We currently estimate approximately 6,000 alarms, 60% of which are residential and 40% are commercial. In reality, there are probably much more. If we require a residence to register their alarm for $25.00 and a business to register their alarm for $75.00, the approximate revenue generated annually will be $350,000 based on the 6,000 estimated alarms.

564 Revenue committee response on 7/13/09: Done per Mac Serda - CLOSECharge residents & businesses to register their alarm systems. Many cities in S. Florida charge for this and it also helps the police in dealing with alarm issues. Residential registrations are cheaper than commercial. Annual renewals are required.


728 Pub./Private Partnership committee response on 9/17/09: Defer to future year.Public/Private Partnership committee response on 9/14/09 - Looking for alternate site.Turn tot lot next to PD into a miniature golf coursd and charge for admission. I have seen that in other citie's parks, etc. Relocate tot lot equipment to smaller grass area where trailer used to be.

PolicePub./Private Partshp.Defer To Future Year

792 From: Rivero, Carlos Sent: Wednesday, June 16, 2010 4:13 PMRevenue committee response on 10/7/09:Revenues Idea #792 – Close. All pickup equipment geared to garbage can use.As a new resident of Plantation FL, I am being forced to buy garbage and recycle bags from the city of Plantation. Plantation requires that all residents by these bags and use them. There are 2 different bag types. Garbage bags are bright blue plastic and are only to be used for garbage. The other bags are clear plastic recycle bags and can only be used for recycled items. By having to use clear bags, you show the garbage pick up personnel that only recycled items are inside. If non-recycle items are in the clear bags, they will not pick them up.Plantation garbage trucks will not pick up any other bags from the residence. The bags are available at all major grocery stores such as Publix and Winn-Dixie, etc.The benefits of this mandatory procedure are as follows:1. You are forced to recycle. (good for environment - cost savings for Plantation).2. Plantation makes additional money because residents are forced to purchase the Plantation bags.


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1178 3-9-2010: Info Tech informed the committee that City airs its slide show and government related information to citizens for free under the franchise agreement with Comcast. We cannot sell advertising and broadcast TV shows or Movies under this agreement. We are not an actual TV station that pays to be broadcast on Comcast.Buy or rent tv series episodes or recent movies with broadcast rights and play them on channel 77. Prior to, during intermission and after the movie, sell advertising to local buisnesses. Have a "movie night" or "tv" night on channel 77.


1401 7-9-10 Committee informed that the online form is already posted on citynmb.comCoordinated special event permit application so all affected departments get a chance for approval and all are on the same page. Online form suggested.


1587 July 2010 CARE Award WinnerWe currently do not require residents or businesses to register burglar alarms, etc. Many cities in South Florida and throughout the US also mandate registrations and charge associated fees. Not only does the registration process help the police in an emergency, but the revenue generated.

PoliceRevenuesPending

1618 Return to employing our own school crossing guards. We currently contract with a company for crossing guard service at a much higher cost than employing our own. There will be a cost savings.

PoliceExpenditures

1682 Institute the use of an on-line police reporting system that allows the public to report minor crimes on-line eliminating the need for a police officer to respond ro a residents home. This will save time, resources and money.


1683 Institute the use of an on-line records management system allowing the public to buy police reports on-line instead of having to travel to the PD. This may increase revenue due to the added convenience of being able to buy them on-line.

PoliceRevenues


I.D.

EMPLOYEE NAME :


Tom Szczepanski

Status

239 Airia Austin, Operations Manager response on 8/31/09: An off site paid car wash facility is being utilized, since on specific days, water quality is somewhat degraded by the washing heavy garbage trucks. We would have design a car specific wash facility that meets DERM and EPA requirements. This would be a very costly venture, one that pales in comparison to a third-party wash facility.Expenditure committee response on 6/24/09: rejected - would require new hires and the site is mainly used to clean garbage trucks. Clean/wash all city vehicles at Fleet Management facility


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317 Expenditure committee on 6/4/09: see #69 - Travel Policy. Reduce Per Diems to $30 & $55 or a compromise bet amounts


410 From: O'Connor, Brian Sent: Tuesday, August 31, 2010 3:27 PMTo: McGriff, Bernard; An, Jeff; CARE Committee ChairpersonsCc: Trinka, Barbara; Wick, Dan; Hernandez, Rafael; Serda, Mac; Pieslak, Kenneth; Rosiak, Patrick; Murphy, Paulette; Azan, Philip; Heid, Chris; Kamali, Shari; Baker, KelvinSubject: RE: CARE suggestions followup

Item 410 - Please Close - First Aid/Safety Kits have a shelf life of about 6-12 months because of the medications inside of them, buying them in large bulk could cost the City more in the long run if they expire before being issued. These kits are also available at www.officedepot.com and www.staples.com at a very low price. We are also looking into replacing the large wall mount Zee Medical Boxes with Cintas Boxes if pricing is more advantageous and can be billed on our Uniform Contract Invoices.

From: O'Connor, Brian Sent: Wednesday, June 16, 2010 2:56 PMTo: Alexander, BruceSubject: RE: CARE suggestions non-response

UNDER REVIEW



Revenue committee response on 7/16/09: Refer to Procurement for review.Purchase city facility first aid/safety kit items in bulk. Copy of Zee Medical invoices submitted as attachment to suggestion. A copy is available upon request.



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I.D.

EMPLOYEE NAME :


Tom Vageline

Status

151 Replace city PCs with Energy Star-rated machines-Virginia 32% savings Community DevelopmentEnergyBeing Done

152 Install PC energy management software-Wash. State $1,000,000 savings Community DevelopmentEnergyBeing Done

153 Energy committee response: not feasible at this time. Green roof tops-extend roof life x 3 and save energy


154 Expenditure committee response on 6/4/09: I.T. reviewd and rejected. Use of virtualization to obtain double digit spike in server usage-Ex. N.Y.

Community DevelopmentExpendituresRejected

155 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 12:02 PMTo: Alexander, BruceCc: Fennell, MarciaSubject: RE: CARE Suggestions Report155�Close, Not feasible given the man-hours required



Revenue committee response on 10/7/09:Revenues #155 Sent to Bob Nix.Revenue committee response on 9/17/09: refer to Bob Nix / report next meeting.Revenue committee response on 6/24/09: referred to Javier Acevedo in Community Development. Verify all city properties are "07" coded to assure correct tax collection


165 Energy committee response on 8/20/09: Energy audit in progress.Replace all city facility light bulbs w/energy efficient bulbs


166 Expenditure committee response on 6/4/09: Already being done by accounts payable. Review all invoices for possible sales tax payment & seek refund

Community DevelopmentExpendituresBeing Done

170 Expenditure committee response on 6/4/09: Mandatory per city ordinance. Eliminate Bldg. div. large project landscape bonding saving staff time.


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173 Expenditure committee response on 6/24/09: implemented. Expenditure committee response on 6/4/09: Utility audit. FPL/DOT street light audit to determine appropriate billing

Community DevelopmentExpendituresImplemented

174 City wide facility A/C temperature balancing Community DevelopmentEnergyBeing Done

197 Energy committee response on 3/18/10: Close - reported on and will be implemented as a result of the Energy Audit.Energy committee response on 2/18/10: Referred to pending Energy Audit findings.Energy committee response on 8/20/09: Only feasible for City Hall at this time.Convert all city facilities to the use of photovoltaic panels for elec. Power

Community DevelopmentEnergyImplemented

198 Use of St. of Fl. Southwood Shared Resource Center/Primary Data Cntr. Community DevelopmentWorkplace EfficiencyClosed

199 Expenditure committee response on 6/4/09: Must follow bid process. Use of Pride Store for city supplies and furniture items


200 Revenue committee response on 6/24/09: not feasible at this time. Electronic check cashing for incoming checks for faster receipt of income


214 Lights out in all office when not occupied - Policy #39 - Lighting Control Community DevelopmentEnergyImplemented

223 Expenditure committee response on 6/4/09: Public Works has determined not feasible at this time. Privatize garbage collection services



I.D.

EMPLOYEE NAME :


Uleta

Status

1633 Close all facilities on Saturdays to save money. Have each facility only available for rentals.



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I.D.

EMPLOYEE NAME :


Uleta Community Center

Status



711 – Rejected – we do not have enough staff to leave the children at the community center and then return to the school to pick up the children in tutoring



Revenue committee response on 9/3/09: Forwarded to Paulette Murphy (LS) on 9/3/09.We should try to incorporate transportation for students who have tutoring after our normal bus-run hours. We could charge the parents an additional fee for this service.


859 Volunteer response on 1/21/10: Not feasible at this time. My suggestion will relate to the implementation for a volunteer program to be conducted by college students at the various community centers. The program will allow the children to be mentored in a positive manner.


1076 2-10-10 Per Cmte this is already being done based on information on the City's website.Make each center a donation site so that people in the community can drop off clothing & food for the people of Haiti.


1569 Duplicate see 739We should charge a admission fee to see this years show. 2 free tickets per family and additional tickets should be $3.00 to $5.00. Concession area should be open for the show.


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1575 Parents are acquiring about Andover Middle School located on 121 street Miami Gardens, FL 33179-1733. This school year we would like to look into picking up children from this school. Most of our 5th grade children from Sabal Pam Elementary habe be re-routed to this school for the 6th grade and are looking for continuation of our services.



I.D.

EMPLOYEE NAME :


Uleta Park

Status

1136 This is a County matter and speed humps/bumps are restricted in most areas.Uleta NeighborhoodStreets without stop signs should have road bumps to reduce speed and accidents.

Leisure ServicesCapital ImprovementsClosed

1632 Duplicate see 648, 1630Raise the price of summer camp to $45.00 for the first child and $40 for the second child.



I.D.

EMPLOYEE NAME :


Van Harrington

Status

326 Eliminate ouside vendor cleaning svc. & implement in-house cleaning staff Public ServicesExpendituresRejected

327 Airia Austin, Operations Manager response on 8/31/09: I agree with this assessment however, this would be something our financial officer and the warehouse should review.Expenditure committee response on 6/24/09: rejected - cannot compete w/private vendors. Eliminate debris removal svc. contracts & implement in-house service


328 Airia Austin, Operations Manager response on 8/31/09: This is a solid idea; I feel it should be implemented.Expenditure committee response on 6/24/09: being done. City ordinance to regulate size & consistency of bulk trask piles


375 Expenditure committee response on 6/24/09: duplicate see suggestion 370. Bi-annual $50 safety shoe voucher to purchase at accredited store


376 Expenditure committee response on 6/4/09: Duplicate 361, 377. Eliminate buttoned uniform shirts/t-shirts and pants only


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377 Expenditure committee response on 6/4/09: Duplicate - see 361 - Uniform rental being reviewed by Public Services, Utility Finance Manager. Eliminate uniform contract/issue annual voucher for accredited store.


409 Revenue committee response on 7/31/09: Rejected.Revenue committee response on 7/16/09: Review.Require and inforce all landscaping contractors identify their vehicles/equipment w/occupational licenses per Miami-Dade ordinance. NMB policy requires all landscaping vendors dispose of all yard debris from their work site(s).



I.D.

EMPLOYEE NAME :


Venetia Coffey

Status

501 Conservation committee response on 7/16/09: Not enforceable.Do not allow the printing of any email. The only exception would be a 119 Public Records request. This will save money spent on reams of paper and toner plus have a positive impact on nature through the preservation of forests.


502 Being done by most - However, an original hard copy file is maintained and not all employees have access to computers - Have the C.A.R.E. suggestions all submitted electronically. This saves on paper and toner.


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#757�Close. This is done in-house

From: O'Connor, Brian Sent: Wednesday, June 16, 2010 2:43 PMTo: Alexander, Bruce; Rivero, CarlosCc: McGriff, Bernard; Fennell, MarciaSubject: RE: CARE suggestions non-response

Recommended that this be referred to Airia Austin for further review.



Expenditure committee response on 10/7/09:Expenditures Idea #757 – Referred to Brian O’Connor on 10/7/09, due by 10/15/09.Consolidate all maintenance contracts for all city facilities, such as:Air ConditioningGeneratorsElevatorsCard ReadersFire AlarmsPaintingPlumbingAwnings(this list is not exhaustive)


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1616 The Eastern Shores Guard Gate off duty slip should be computerized like our overtime, comp, leave slips. This would save, at minimu,, 1095 sheets of paper per year. Electronic signatures should also be sufficient.

Math3 ofc per day (days, noon, mids) X 365 days per year=1095There is oftern sharing of a shift =more paper

PoliceExpenditures


I.D.

EMPLOYEE NAME :


Warren Hardison

Status

314 Conservation committee response on 11/19/09: Close - Not feasible due to current budgetary constraints. However, auto flushers are being installed in new construction or renovation projects.Install Auto-Flushers in P.D. restrooms



I.D.

EMPLOYEE NAME :


Washington Park

Status

454 Duplicate - Rent Washington Park playground for birthday parties or events. Leisure ServicesRevenuesClosed

513 Revenue committee response on 6/24/09: being done - close. Revenue committee response on 6/4/09: Being done. Rent all city pools for birthday parties or events (Summertime only)


545 Duplicate - See Suggestions 124, 454, 468. Rent out Allen or Uleta Park gyms for large parties or other events.


647 Airia Austin, Operations Manager response on 8/31/09: The most energy efficient field lighting is currently being utilized at all of our sports fields.Energy committee response on 8/20/09: Sports field lighting is as efficient as can be at this time.Energy committee response on 7/16/09: Referred to E. Scott.Change all city sports fields with energy saving light bulbs.


650 Revenue committee response on 7/31/09: Duplicate (?)Open Washington & Uleta Parks pool for paid swimming lessons when filled up at Victory Pool.


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654 Duplicate - See 482. Revenue committee response on 6/24/09: referred to Bernard McGriff for review on 6/19/09. Revenue committee response on 6/4/09: Under review. Put parking meters at pool parking lot and in front of City Hall.


674 Esmond Scott resposne on 10/8/09:From: Scott, Esmond Sent: Thursday, October 08, 2009 6:05 PMTo: Rivero, Carlos; Kloack, LisaCc: CARE Reserves & Revenues & Expenses Committee; Alexander, BruceSubject: RE: CARE Ideas Update

Good evening Carlos et al:

We will not be doing Quarterly Trash Pickup at this time.

Expenditure committee response on 10/7/09:Expenditures #674 Sent to Esmond Scott.Expenditure committee response on 9/17/09: Resend and report next meeting.Expenditure committee response on 7/31/09: Referred to Esmond Scott and George Gabriel for review.Pick up bulk trash quarterly.

Note: refer to Esmont Scott, Public Services Assistant Director and Geroge Gabriel, Public Services Solid Waste, Operations Manager.


675 Duplicate - See 106, 261, 412, 423, 429 & 587. Go to 10 hr. shifts with 4 days of work. It saves gas and electricity.


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715 – Rejected – the parents already pay for clubs that costs additional money (ex. cooking club) / Parents pay a registration fee when they sign up for the overall program



Revenue committee response on 9/3/09: Forwarded to Paulette Murphy (LS) on 9/3/09.Programs and clubs that are free, charge a one time registration fee for that particular program or club.


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Hello Carlos,Most of these suggestions were closed, but here is the info:799 – We were informed that it is too costly to implement



Leisure Services response on 10/15/09:From: Finney, Glenn Sent: Thursday, October 15, 2009 1:00 PMTo: Rivero, Carlos; Murphy, PauletteCc: Alexander, Bruce; CARE Reserves & Revenues & Expenses CommitteeSubject: RE: CARE Idea referralGood Afternoon Carlos,The reviews on the attached revenue ideas are as follows;# 799 Very good idea, but costly to implement, need to discuss with Finance.

Revenue committee response on 10/7/09:Revenues Idea #799 – Referred to Leisure Serv. on 10/7/09, due by 10/15/09.Using a credit card machine at all park facilities for parent's payments or other fees.


801 Duplciate - See 693Revenue committee response on 9/3/09: Sent back to Maria for clarification on9/3/09.Create NMB t-shirts for sale to residents to promote our wonderful "Now More Beautiful" communities.


807 Duplicate - See 122Rent tables and chairs to community for parties or special events.


860 Workplace Efficiency response on 11/19/09: Being Done.Place trash cans at Victory Pool city vehicle parking area.


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866 From: Finney, Glenn Sent: Monday, November 30, 2009 11:46 AMTo: Rivero, CarlosCc: Alexander, Bruce; CARE Reserves & Revenues & Expenses CommitteeSubject: RE: CARE Ideas Update

Idea #866 Renting equipment to the public can not be done due to liability issues and wear and tear on equipment.

Revenues Idea #866 - Forwarded to Glenn F. for review on 11/24/09Rent sport equipment for small fee to different organizations.


1017 Volunteer response on 12/22/09: Not feasible to charge for a volunteer program.Create a volunteer program for teens in the community and charge a small fee.


1075 2-11-10 Per Cmte: While the suggestion is admirable it would not be logistically possible for for the City to collect, store and distribute food items. There is also the issue of liablity in regards to freshness of food items.Create a monthly food drive and store away just in case of emergency. For example: earthquake, hurricanes, etc.


1080 From: Rivero, Carlos Sent: Tuesday, July 13, 2010 3:29 PMTo: Alexander, BruceSubject: A couple more1080 Close

From: Rivero, Carlos Sent: Wednesday, June 16, 2010 3:43 PMTo: Gooding-Liburd, Susan; Trinka, BarbaraCc: McGriff, Bernard; Fennell, Marcia; Alexander, BruceSubject: CARE suggestions non-response


Revenue response on 6/7/10: Rev.1080 Forwarded to Barbara Trinka on 4/7/10Revenue response on 4/7/10: Rev.1080 Forwarded to Barbara Trinka on 4/7/10Create concession stands at all recreation facilities for intramural sports.


1081 Revenue response on 4/7/10: Rev.1081 Duplicate, closeDuplicate - see suggestions 4.2, 124, 130, 454, 468, 513, 545, 623.Rent recreation center gym for birthday aprties and other events.


1084 Pub./Private Partnership committee response on 4/15/10: Close - small fee would not cover the cost for staff to coordinate and to work the event.Host an annual teen committee talent show and charge a small fee for admission.


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1134 Duplicate - see suggestions 104, 215, 470 & 1080.Have consession stands at all recreation facilities and sell refreshments. Example: soda, chips & candy.


1135 Duplicate - see suggestions 482, 526, 654, 931, 982, 1128 & 1133.Put parking meters in all parking areas at City Hall.


1138 Volunteer committee response on 3/18/10: Close - not feasible due to budget and liability.Every three months have free lunch for the homeless.


1224 Volunteer committee response on 4/15/10: Close - volunteers are not allowed with children.Create a volunteer program year round highschool students, coaching and assisting children with homework



1570 Close, not clear, incomplete.

Charge a small monthly fee for special programs.


1635 Create a volunteer program for summer staff only. Leisure ServicesVolunteer Program


I.D.

EMPLOYEE NAME :


Watlyn Clervoix

Status

953 12-17-09 Per Cmte: Suggestion not feasible. Checking for leaks is an industry standard.As a way to determine the reason for a customer consumption/billing increase, the City exhausts every administrative recourse possible to assist our customers. Our customer leak letter of notification is carefully crafted as to cover our bases and limit any liability from a claim. We (meter readers) should discontinue check for leaks work orders. The process of checking for leaks is simple enough that customers can perform the check themselves. CFL work orders area time consuming and create excess work orders. If by chance, CFL results given to customer are incorrect and they unnecessarily hire a plumber, the city would be liable for the costs.


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955 Energy committee response on 12/1/09: Being done - see 280, 290,709 & 940.The city should consider purchasing more hybrid vehicles. The initial costs will be more than the price of regular vehicles but the city would save money on gas and do our part to reduce our carbon footprint.

FinanceEnergyBeing Done


I.D.

EMPLOYEE NAME :


Wileen Barosy

Status

147 Grants committee response on 5/28/09: Referred to Leisure Services to be placed on their wish list. Grants for resident financial assistance and part time emp. Hiring

Leisure ServicesGrantsClosed


I.D.

EMPLOYEE NAME :


Williamson

Status

119 Rent Washington Park Community Center to non-residents Leisure ServicesRevenuesRejected

120 Rehab Washington Park sports field to rent Leisure ServicesRevenuesRejected


I.D.

EMPLOYEE NAME :


Willie Wilcox

Status

282 Revenue committee response on 6/24/09: staff too busy / liability. Have city clear/mow private lots rather than pay outside vendor Country Bill.



I.D.

EMPLOYEE NAME :


Yasheka Nadal

Status

121 Rent Washington Park pool for parties Leisure ServicesRevenuesRejected

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I.D.

EMPLOYEE NAME :


Yes Center

Status

1556 Duplicate see 1397 Partner with other Recreation departments particularily small neighboring cities (ie joining forces not to duplicate services, or intergrate programs to minimize cost.


1563 Offer rental packages that include the game room for children's party. Offer different packages with a determined number of tokens.



I.D.

EMPLOYEE NAME :


Yocelyn Galiano

Status

50 Light motion sensors in restrooms FinanceConservationImplemented


I.D.

EMPLOYEE NAME :


Yves Fontaine

Status

643 Workplace Efficiency committee response on 7/16/09: H.R. Position Questionnaire Project in progress.The city should conduct flowcharting intra & inter departmentally. This process will eliminate repetitive / wasteful steps while creating greater efficiencies. Thus, a reduction in operating costs and a more streamlined organiztion.


729 See similar suggestions - 438, 440, 446, 448, 622, 689. Generating electricity through the utilization of solar panels to power the City’s buildings will produce the same befits as well as saving the planet. Please see the State of Florida link below for their rebate program. http://myfloridaclimate.com/climate_quick_links/florida_energy_climate_commission/grants_solar_rebates_incentives/solar_rebate_program

The Federal Government and Florida Power and Light may be two other sources of rebate.

FinanceConservationDuplicate

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730 8-20-09 Info Tech informed committee that we are currently in multi-year contract for circuits. Our AT&T circuits provide not only voice but in some instances data services.(AT&T provides our megalinks, T1s, PRIs etc.)The City is not inclined to moved its critical circuits for Police and Public services to an internet based option. Near end of current contracts will investigate potentially cheaper options for "hard wired" solutions.Being assigned to W.P. Eff. For review by I.T. Switching from AT & T to other telecommunications providers such as Vonage, Skype, and Sunrocket will save the City much needed funds. See the two links below for more information:

http://www.voipreview.org/service.all2.aspx

http://www.fiercevoip.com/top-voip-companies-2006





Revenue committee response on 10/7/09:Revenues Idea #789 – Referred to Census Committee on 10/7/09, due by 10/15/09.Arrange for Post Office to place 2010 Census promotional information in every NMB resident's mailbox.


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Revenue committee response on 10/7/09:Revenues Idea #790 – Referred to Census Committee on 10/7/09, due by 10/15/09.Place 2010 Census promotional information inside all of our water bills.



I.D.

EMPLOYEE NAME :


Yvonne Jackson

Status

122 Rent tables and chairs Leisure ServicesRevenuesRejected


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I.D.

EMPLOYEE NAME :


Zulisa Granados & Ricardo Blanco

Status

1581 8-12-10 The Committee was informed that at this time we do not have the staff to facilitate having separate lines. In the future should their be an increase in staff this might be able to be implemented. However there will be a sign requested to say that if the customer has a statement they may proceed to the cashiers office.This suggestion was joined with # 1583.To have a sign at the pole: " STATEMENT PRINT-OUTS ONLY"To sign at the window: "IF YOU HAVE YOUR STATEMENT AND WISH TO PAY, PLEASE PROCEED TO THE CASHIERS WINDOW".



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