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EmergencyActionandContingencyPlan

ThisresourcedevelopedbyLabCentralforthePagliucaHarvardLifeLab

Revision2,EffectiveMar6,2017

EmergencyActionandContingencyPlan 2017

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TableofContents1.0 PURPOSE...............................................................................................................................4

1.1 LifeLabProfile..........................................................................................................................4

1.2 LocationoftheEACP................................................................................................................5

1.3 Review......................................................................................................................................5

1.4 EmergencyAssistanceAgreements..........................................................................................5

1.5 Non-EmergencyAssistanceAgreements..................................................................................6

2.0 EMERGENCYAndOtherCONTACTINFORMATION.................................................................7

3.0 RESPONSIBILITIES..................................................................................................................8

3.1 Members..................................................................................................................................8

3.2 LifeLabSafetyOfficer(ChemicalHygiene/Biosafety)..............................................................8

3.3 EmergencyCoordinator(s)........................................................................................................9

3.4 HarvardUniversityPoliceDepartment.....................................................................................9

3.5 HBSSecurityOperationsCenter...............................................................................................9

3.6 HarvardUniversityOperationsCenter.....................................................................................9

3.7 HarvardLocalEmergencyManagementTeam.........................................................................9

3.8 TriumvirateEnvironmental....................................................................................................10

3.9 LocalEmergencyResponseOfficials(BostonFireDepartment).............................................10

4.0 PREVENTIONANDPREPAREDNESS......................................................................................10

4.1 ControlsforReactionofIncompatibleWaste........................................................................10

4.2 HazardsPreventioninUnloadingOperationsInvolvingChemicals........................................10

4.3 HazardousWasteRun-OffPrevention....................................................................................11

4.4 HazardousWasteExposurePrevention.................................................................................11

4.5 HazardousSubstancesSpreadPreventionandRapidSpillResponseCapability...................11

5.0 EMERGENCYEQUIPMENT....................................................................................................11

5.1 FireExtinguishersandFireAlarmPullStations......................................................................11

5.2 SafetyShowersandEyeWashes............................................................................................12

5.3 LaboratorySpillKits................................................................................................................13

5.4 FirstAidKits............................................................................................................................14

5.5 AutomatedExternalDefibrillator(AED).................................................................................14


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6.0 EMPLOYEETRAININGANDDRILLS.......................................................................................15

6.1 Training...................................................................................................................................15

6.2 Drills........................................................................................................................................16

7.0 EMERGENCYEVACUATION..................................................................................................16

7.1 FirstStepsintheCaseofanEmergency.................................................................................16

7.2 LocalAreaEvacuation............................................................................................................17

7.3 FacilityEvacuation..................................................................................................................17

7.4 EvacuationClearingRoutes....................................................................................................18

8.0 PROCEDURESFORSPECIFICEMERGENCIES..........................................................................18

8.1 EmergencyCommunications..................................................................................................18

8.2 Fireand/orExplosion.............................................................................................................18

8.3 MedicalEmergencies.............................................................................................................19

8.4 Violence/PoliceIntervention..................................................................................................19

8.5 BombEmergencyorThreat....................................................................................................19

8.6 SuspiciousPackages...............................................................................................................20

8.7 Chemical/BiologicalSpills.......................................................................................................20

8.8 UtilityOutages........................................................................................................................22

9.0 EMERGENCYCALLFLOWCHARTS........................................................................................23

9.1 Fire/MedicalEmergencies......................................................................................................23

9.2 Violence/PoliceIntervention..................................................................................................23

9.3 IncidentalChemical/BiologicalSpills......................................................................................23

9.4 EmergencyChemical/BiologicalSpills....................................................................................24

10.0 FACILITYMAPS....................................................................................................................24

10.1 EmergencyEquipment&ExitLocations(FirstFloor).............................................................25

10.2 EmergencyEquipment&ExitLocations(SecondFloor).........................................................26

10.3 RedBuildingEvacuationClearingRoute(FirstFloor).............................................................27

10.4 BlueBuildingEvacuationClearingRoute(SecondFloor).......................................................28

11.0 AFTERANINCIDENTORACCIDENTHASOCCURRED.............................................................29

12.0 REVISIONHISTORY..............................................................................................................29


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1.0 PURPOSE

ThePagliucaHarvardLifeLabiscommittedtocreatingandmaintainingasafeandhealthyenvironment

forallwhoworkinorvisitourfacility.ThepurposeoftheEmergencyActionandContingencyPlan(EACP)

istohelpprotectLifeLabmembers,visitors,contractorsandotherpersonnelfromseriousinjury,property

lossor lossof life in theeventof anemergency. TheEACPdescribes the responsibilities andactions

recommendedinforeseeableemergencies.Whileitisimpossibletoanticipateallpossiblesituationsthat

might arise, it is our hope that the implementation of this plan and the trainings associated with

emergencyresponsewillgiveLifeLabmembersandteamtheabilitytorespondcalmly.Thisdocument

providesinformationonprocedurestobefollowedintheeventofanemergency.

PleasecontacttheLifeLabSafetyOfficerwithanysuggestedimprovementstotheEACP.TheLifeLab

teamencouragesallsuggestionsbecausewearecommittedtothesuccessofourEmergencyActionand

ContingencyPlan.Westriveforclearunderstanding,safebehaviorandinvolvementinthisEACPfromall

membersandLifeLabteam.

1.1 LifeLabProfile

TheLifeLab isashared labfacility thatprovides furnished laboratoryspaceandresourcestomultiple

early-stagelifesciencecompaniesandHarvardUniversitystudentteams. It is locatedat127Western

AvenueinBoston,MA.TheLifeLabhascreatedthisEACPtoaidinthepreventionandminimizationof

realorpotentialhazardstopublichealth,safety,andtheenvironmentfromfires,explosions,spillsorany

otherunplannedreleasesofhazardousmaterialsfromtheLifeLabfacility.

WorkattheLifeLabinvolvestheuseofhazardouschemicalsandbio-hazardousmaterials.Ingeneral,the

hazardousmaterialsincludeacids,bases,solventsandtoxicchemicalsforalllaboratoryareasaswellas

biologicalmaterialsnogreater thanBiosafetyLevel2. Open flamesand radioactivematerialsarenot

allowedinthefacility.Storageofflammablematerialsisrestrictedtoflammablecabinets.TheLifeLabis

asmallquantitygeneratorofhazardouswaste.

ThisEACPfulfillstherequirementsofOSHA29CFR1910.38aswellasMassachusettsRCRARegulation

310CMR520.LifeLabteamandmembersdonothavethetrainingrequiredtorespondtoanemergency

incidentsuchasreleaseofhazardoussubstancesorfires.Personnelmayrespondtoan“incidentalrelease”


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ofhazardoussubstancesdependingonthesituation.Emergencyresponseagreementshavebeenmade

withexternalemergencyresponsegroupslistedinSection0ofthisEACP.

1.2 LocationoftheEACP

CopiesoftheEACParemaintainedinthefollowinglocations:

• LifeLabteamofficeareaintheLifeLabSafetyManual.Thismanualcontainsallthewrittenplans

forgeneralsafety,labsafetyandchemicalhygieneandbiologicalsafety.

• Privatelabonthe2ndfloorintheLifeLabSafetyManual

• Co-workinglabonthe2ndfloorintheLifeLabSafetyManual

• Onlineinthememberportal

CopiesoftheEACPweresubmittedtoHarvardEHS,HarvardOperationsCenter,BostonLocalEmergency

PlanningCommission,HarvardLocalEmergencyPlanningCommission,thecontractedoccupationalhealth

servicesprovider,andthecontractedemergencyspillresponders.

1.3 Review

TheEACPisreviewedannuallyandwhen:

• ThereareregulatorychangesrequiringamendmentstotheEACP;

• TheEACPfailsinadrilloractualemergency;

• ThelistofEmergencyCoordinatorsand/orresponsiblepersonnelchanges;

• Thereisachangeinthelayoutordesignofthefacility,newequipment,orhazardousmaterials;

• Processesareintroducedthataffectevacuationroutes;

• Newtypesofhazardsareintroducedthatrequirespecialactions;

• Thereareanysubstantialchangesinoperationsand/ormaintenanceofthefacility;or

• Anyothereventsthatwarrantamendmentorupdateoccur.

1.4 EmergencyAssistanceAgreements

1.4.1 HarvardUniversityOperationsCenter

ProvidesthecoordinationforallHarvardfacilitiesrelatedemergencyresponsedispatchtotheLifeLab.

1.4.2 BostonFireDepartment(via911)


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Providestheprimaryandprincipleresponseforfireanduncontrolledemergencyspillsituationsatthe

LifeLab.TheBostonFireDepartmentmustbenotifiedbyaLifeLabemployeeofallfiresanduncontrolled

spillsasrequiredbylaw.

1.4.3 HarvardUniversityPolice

Providestheprimaryresponseforemergencypolice,medical,andsecurityinterventionattheLifeLab.

1.4.4 TriumvirateEnvironmental

Providesemergencyresponseservicesforchemical,biological,andwastewaterspills.

1.4.5 HarvardEnvironmentalHealth&Safety

ProvidesallpermittingforandoversightofEHSattheLifeLabandmanagesallregulatoryreporting.As

such,HarvardEHSshouldbeconsultedanytimethisEACPisactivated.HarvardEHSon-callwillbereached

24-7viatheHarvardUniversityOperationsCenter.

1.5 Non-EmergencyAssistanceAgreements

1.5.1 Mt.AuburnHospitalOccupationalHealthServices

Providesnon-emergencymedicalsurveillanceandoccupationalhealthservicesforLifeLabpersonneland

residents.Examplesofnon-emergencymedical/occupationalhealthservicesincludetreatmentorfollow-

upforminorlabrelatedinjuries(burn,poke,scrape,irritation,etc),evaluationsforrespiratoruseorfit

testing,orbloodbornepathogen-relatedvaccinations.

1.5.2 TriumvirateEnvironmental

ContractedbyHarvardUniversitytoassistintheroutineenvironmentalhealthandsafetyoperationfor

theLifeLab. Bothaconsultantandanenvironmental specialistofonsiteat theLifeLab facilityona

regularbasis. Theconsultantisavailabletoansweranyquestionsregardingchemical/biologicalsafety

andtheenvironmentalspecialistisresponsibleformaintainingthesatelliteandmainaccumulationareas.


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2.0 EMERGENCYANDOTHERCONTACTINFORMATION

911Dispatcher 24/7EmergencyResponseforFiresandUncontrolledEmergencySpills

911

HarvardUniversityPolice 24/7EmergencyUrgentResponseforPolice,MedicalorPublicSafetyIntervention

617-495-1212

HarvardUniversityOperationsCenter

24/7Facility&EmergencyCoordinationforFacilitiesEmergencies,EH&S,andEmergencySpillsorOtherEmergencies

617-495-5560

HBSSecurity 24/7EmergencyUrgentResponse,lockoutservice,patrols

617-495-5577

TriumvirateEnvironmental 24/7EmergencyEHSContractor(chemical,biologicalandwastewaterspills)

800-966-9282

EmergencyCoordinator

(Primary)

ShawnAyube,DirectorofLabOperations

Homeaddress:

11BiscayneAvenue,Saugus,MA01906

857-488-3418(W)

858-829-4841(C)

EmergencyCoordinator

(Secondary)

GaryVogel,OperationsManager,LifeLab

Homeaddress:

45MunroeStreet,Somerville,MA02143

857-488-3419(W)

617-676-5980(C)

HarvardEHS 24x7on-callEHScanbereachedviaHUOps 617-495-5560

LifeLabSafetyOfficer ShawnAyube,DirectorofLabOperations 858-829-4841

MountAuburnHospitalOccupationalHealthServices

Fornon-emergencyworkrelatedinjuries 617-354-0546

CaptainIreneFoley CityofBoston/LocalEmergencyPlanningCommittee(LEPC)

617-343-2116

MadelineMeehan HarvardLocalEmergencyManagementTeam(LEMT)

617-593-1340

JodiGoldstein HarvardLocalEmergencyManagementTeam(LEMT)

978-621-2133


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3.0 RESPONSIBILITIES

3.1 Members

• Responsibleforknowingatleasttwoevacuationroutesinorneartheirworkarea.

• Mustbeawareofthelocationofemergencypullstationsandfireextinguishersnearesttheirwork

areas.

• Mustbeawareofthelocationofandhowtousepersonalsafetyequipment(safetyshowers,eye

washes,firstaidkits).

• Responsibleforknowingwhoispresentthatdayinthefacilityfromtheirrespectiveorganizations

(co-workersandvisitors).

• Responsible for the safetyof their visitors and/or contractors that areon site at the Life Lab.

Specifically,theyareresponsibleforexplainingandenforcingthesafetyrulesandregulationsof

thefacility,guidingthemthroughevacuationproceduresandidentifyinglocationsofthenearest

exits.Membersmustalsoensurethattheirvisitorsand/orcontractorsareoutofthebuildingand

accountedforduringanemergencyevacuation.

• MustfollowtheproceduresdescribedintheEACP.

• ResponsibleforworkingcloselywiththeLifeLabSafetyOfficerandEmergencyCoordinator(s)as

neededintheeventofanemergency.

3.2 LifeLabSafetyOfficer(ChemicalHygiene/Biosafety)

• Responsibleforensuringallresidentsreceiveinitialandrefreshersafetytrainingsasnecessary.

• Responsible for coordinatingand conductingemergencyevacuationdrillswith theEmergency

Coordinator.

• Responsible for knowing all evacuation routes and coordinating/modifying evacuation sweep

pathsforefficientandeffectiveclearingofthebuilding.

• Mustbeawareofthelocationofallemergencypullstationsandfireextinguishers.

• Mustbeawareofthelocationandhowtouseallpersonalsafetyequipment(safetyshowers,eye




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3.3 EmergencyCoordinator(s)

• Responsible for assessing situations to determine whether an emergency exists requiring

activation of the emergency procedures, overseeing emergency procedures, notifying and

coordinating with outside emergency services, and directing shutdown of utilities or lab

operationsasnecessary.

• Responsiblefor leadingandcoordinatingemergencyevacuations.Theemergencycoordinators

havetheauthoritytomakedecisionsduringemergenciesuntil,ifnecessary,firstrespondersor

BostonorHarvardEmergencyResponseOfficialsassumecommand.

• ResponsibleforcoordinatingandconductingemergencyevacuationdrillswiththeLifeLabSafety

Officer.

• Responsibleforknowingallevacuationroutes.

• Mustbeawareofthelocationofallemergencypullstationsandfireextinguishers.

• Mustbeawareofthelocationandhowtouseallpersonalsafetyequipment(safetyshowers,eye



3.4 HarvardUniversityPoliceDepartment

• Responsibleforcoordinatingemergencypolice,medical,andpublicsafetyrelatedincidentsatthe

Life Lab. The HUPD is the primary authority for directing site operations under emergency

conditions.

3.5 HBSSecurityOperationsCenter

• Responsibleforcoordinatingsecurityservicesincludingurgentresponse,lockoutservice,alarm

response,routinebuildingpatrols,AEDinspections,andotheroperationalservices.

3.6 HarvardUniversityOperationsCenter

• ResponsibleforcoordinatingtheappropriaterespondersforsituationsattheLifeLabincluding

chemical/biological spills, EH&S services, and other facilities related emergencies. (For fire,

explosionorotherimminentlylife-threateningsituations,911shouldbecontactedfirst.)

3.7 HarvardLocalEmergencyManagementTeam


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• ResponsibleforcoordinatingtheHarvardBusinessSchool’sresponsetosignificantemergencies

oncampus.TheLEMTprovidesa framework forengagingkeystakeholdersat the localschool

level while providing flexibility to scale up to subject matter experts in Emergency Support

FunctionsandtheUniversity’sCrisisManagementTeam(CMT).

3.8 TriumvirateEnvironmental

• Intheeventofaspillincident(chemical,biologicalorwastewaterspill),Triumviratewillrespond,

and will work with the onsite emergency coordinator to ensure proper cleanup and

decontamination.

3.9 LocalEmergencyResponseOfficials(BostonFireDepartment)

• Mayorderacompleteevacuationofthepremises.

• Assume responsibility for the safety of building occupants and have the authority to make

decisions regarding evacuation and whatever other actions are necessary to protect life and

property.

• Thehighest-ranking responderwill assume the incidentcommand roleandwillworkwith the

onsiteemergencycoordinator.

4.0 PREVENTIONANDPREPAREDNESS

The followingprocedures, structuresandequipmentare inplace toprevent foreseeableemergencies

suchasuncontrolledchemicalreactions,undueexposuresandotherhazards.

4.1 ControlsforReactionofIncompatibleWaste

LifeLabtrainsallmembers,teammembersandinternsintheapplicableprovisionsoftheMassachusetts

hazardouswasteregulations.Adequatestoragespaceforsegregatedstorageofhazardouschemicalsand

waste is provided in all labs. Triumvirate contractors perform inspections of the satellite and main

hazardouswasteaccumulationareasweekly.Trainingisalsoprovidedtoresidentsintheprovisionsof

theLifeLabChemicalHygienePlanregardingproperchemicalsegregation.

4.2 HazardsPreventioninUnloadingOperationsInvolvingChemicals

Life Lab limits the quantities of hazardous chemicals stored and used at the facility bymaintaining a

chemical inventory. DOT-regulated hazardous materials are unpackaged only in laboratory areas by


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qualifiedpersonnel,notinthereceivingarea.LifeLabdoesnotusemotorizedequipmentorvehiclesto

handlehazardouschemicalsorwaste.

4.3 HazardousWasteRun-OffPrevention

LifeLabmaintainsachemicalinventorythataccountsforchemicalquantitiesandlimitsthevolumesto

manageablequantities.Hazardouschemicalsaremanipulatedonlyinlaboratoryareasthatcontainhoods

andsecondarycontainment.Secondarycontainmentisprovidedatthehazardouswasteaccumulation

area,andunderallsatellitecontainers.Spillkitsareprovidedwherechemicalsareusedandhazardous

wasteisgeneratedorstored.

4.4 HazardousWasteExposurePrevention

Undueexposuresarecontrolledthroughtheproperuseandmaintenanceoflaboratoryfumehoodsand

personal protective equipment. Members and the Life Lab team are provided chemical hygiene,

hazardouswastemanagement,andemergencyresponsetrainingasappropriatefortheir jobfunction.

Buildingevacuationdrillsareconductedonanasneedbasis.

4.5 HazardousSubstancesSpreadPreventionandRapidSpillResponseCapability

The Life Lab maintains a spill response agreement with a local emergency response contractor –

TriumvirateEnvironmental. Inaddition, spill kits are located in strategicareas throughout the facility

(refertoSection5.3).

5.0 EMERGENCYEQUIPMENT

5.1 FireExtinguishersandFireAlarmPullStations

Fireextinguishersareprimarilyfordefensiveuse.Theextinguishercanaidinescapefromthebuildingin

emergencysituationswhenfireblocksanexitroute.Considerthedefinitionofemergencyandincidental

responsepriortouseofafireextinguisher(refertoSection7.3).Forexample,onemightconsideruseof

anextinguisherifthetoasterinthecafeteriaisonfireandyouareconfidentthatuseoftheextinguisher

willnotputyourselforothersatrisk.However,inmostcasesofalargerfire,companyproceduresand

federalregulationsdictatethatyoushouldactdefensively,notifyemergencypersonnelandevacuate.

FireextinguishersarelocatedthroughouttheLifeLab.Firealarmpullstationsarelocatedthroughoutthe

facility along the emergency exit routes in the facility. All members and the Life Lab team should


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familiarizethemselveswiththelocationofextinguishersandpullstationsnearesttotheirworkarea(see

FacilityMaps10.1and10.2).

Fireextinguishersarenotdesignedtofightfires.Fireextinguishersaretobeusedonlyifthepathofegress

isblocked.WhenusingafireextinguisherrememberPASS:

• Pullthepin

• Aimatthebaseofthefire

• Squeezetheoperatinghandle

• Sweepfromsidetoside

FireextinguishersareinspectedonamonthlybasisbyTriumvirateEnvironmental.Inspectionincludes:

• Confirmationthattheextinguisherisinitsdesignatedlocation,mountedandonabracket

• Confirmationthattheextinguisherisunobstructedandaccessible

• Confirmationthatthelockingpinisintactandthetampersealisunbroken

• Confirmationthatthepressuregaugeorindicatorisinthefullrange

• Confirmationthatthereisnoindicationofphysicaldamage

• Confirmation that the extinguisherwas inspectedby a licensed fire extinguishermaintenance

contractorwithinthepast12months

Inspections are logged on a tag attached to each fire extinguisher. Summary reports of all fire

extinguishersinthefacilityarefiledandmaintainedonADVISE™,Triumvirate’sproprietaryonlinewaste

managementandEHScompliancesoftwaretool.Anyproblemidentifiedduringtheinspectionsmustbe

reportedtotheLifeLabSafetyOfficerimmediatelysothattheproblemcanberectifiedassoonaspossible.

5.2 SafetyShowersandEyeWashes

Properpersonalprotectiveequipment(labcoats,glovesandeyeprotection)shouldalwaysbewornwhen

working with hazardous chemicals. However, in the event of a chemical splash, if the chemical is

compatiblewithwater,theinitialfirstaidtreatmentistorinsetheaffectedareawithwaterforatleast

15minutespriortoseekinganyothermedicaltreatment.Itisoftencriticalthateyesbeflushedduring

thefirstfewsecondsfollowingachemicalsplashwithcontaminantfreewaterifinjuryistobeminimized.

Safetyshowersandeyewashesprovideasuitablemeansforflushingandquickdrenchingoftheeyesand

bodyinareaswherecorrosivematerialsareused.


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SafetyshowersandeyewashesarelocatedinthePrivateLabandtheCo-WorkingLabaswellasinthe

ancillary support rooms and corridors throughout the laboratory space. Members and Life Lab staff

shouldfamiliarizethemselveswiththelocationofsafetyshowersandeyewashesnearesttheirworkarea

(seeFacilityMaps10.1and10.2).

In the event of accidental exposure to water-reactive material, all contaminated clothing should be

removedimmediately.Ifpossible,wipeexcessmaterialfromtheskinwithacleanclothbeforeflushing

the exposed area at the eyewash or safety shower for at least fifteenminutes. Rigorous, continuous

flushingwithwaterisrequired,asthisshouldquenchanypossiblereactionthatmayoccur.Intheevent

thatanexcessiveamountofwaterreactivematerialigniteswhilespilledontoclothing,drychemicalfire

extinguishersshouldbeusedtoquenchthefire,beforeproceedingtothesafetyshowertodecontaminate

theaffectedarea.

Safety showers and eye washes are inspected on a monthly basis by Triumvirate Environmental.

Inspectionsareloggedonatagattachedtoeachsafetyshower/eyewashaswellasasummaryreportof

all safety showers and eyewashes in the facility. The summary reports are filed andmaintained on

ADVISE™,Triumvirate’sproprietaryonlinewastemanagementandEHScompliancesoftwaretool.Any

problemidentifiedduringtheinspectionsmustbereportedtotheLifeLabSafetyOfficerimmediatelyso

thattheproblemcanberectifiedassoonaspossible.

SafetyShowerInspectionincludes:

• Confirmationthatthesafetyshowerisclearlymarked,unobstructedandaccessible

• Confirmationthattheshowerisingoodcondition(freeofleaks,cracks,etc.)

• Confirmationthatthewaterstartstoflowwithin1secondofactivation

EyewashInspectionincludes:

• Confirmationthatthesafetyshowerisclearlymarked,unobstructedandaccessible

• Confirmationthattheshowerisingoodcondition(freeofleaks,cracks,etc.)

• Confirmationthatthewaterstartstoflowwithin1secondofactivation

• Confirmationthatthewaterisevenlydispersedtowardstheeyes

• Confirmationthatthewaterisfreeofparticulatesandothercontamination

• Confirmationthatthewatertemperatureistepid

5.3 LaboratorySpillKits


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Each laboratorycontainsabasicspillkit located in thecabinetunder thesink. Thesekitscontain the

suppliesrequiredforthecontainmentandclean-upofsmall,incidentalspillsofthecommonchemicals

usedinthelaboratory. Thecontentsofthespillkitswillbeinspectedonamonthlybasistocheckfor

expiredmaterials.Ifacomponentofthespillkithasbeenused,itshouldbereplacedassoonaspossible.

Spillkitsmayalsocontaindecontaminationmaterialintheeventofabiologicalmaterialspillinlabswhere

appropriate.Allspillmaterialmustbedisposedintheappropriatewastestreamforthematerialcleaned

up.

5.4 FirstAidKits

AfirstaidkitisavailableoneachflooroftheLifeLab.Thesecontainitemssuchasdressingsandbandages,

medicineforcutsandinjuries,over-the-counterpainrelievers/medicationsaswellasglovesandother

supplies.AlargerfirstaidkitislocatedintheCo-WorkingLabonthesecondfloor.Thiskitcontainsafull

complement of first aid supplies including Calcium Gluconate gel which is appropriate for treating

hydrofluoricacidburns.TheLifeLabteamwill inspectthefirstaidkits’contentsmonthlytocheckfor

expiredmaterialsandtoensurethatcomponentsarereplacedinatimelymanner.

5.5 AutomatedExternalDefibrillator(AED)

Thereisone(1)AEDintheLifeLabfacility.Itislocatedonthefirstfloornexttotheelevator.SomeLife

LabstaffmembersaretrainedinFirstAidandtheuseofAEDs.Ifthereisnooneinthefacilitythatis

trainedtouseanAEDatthetimeoftheemergency,dial911.A911operatororemergencymedicalhelp

operatormaybeabletoguideyouinitsuse.If911iscalled,anotherbystandershouldcontactHUPDat

617-495-1212.

Suddencardiacarrest(SCA)isthesudden,unexpectedlossofheartfunction,breathingandconsciousness

whichusually results fromanelectrical disturbance in theheart suchas ventricular fibrillation (VF), a

chaoticquiveringoftheheartmusclethatpreventsitfrompumpingblood.ManyvictimsofSCAdonot

haveearlywarningsignsorsymptoms.SCAisamedicalemergency.SurvivalratesforSCAaredirectly

relatedtohowsoonvictimsreceivetreatment.Foreveryminuteofdelay,thechanceofsurvivaldeclines

by7-10%.Administrationofcardiopulmonaryresuscitation(CPR),treatingwithanautomatedexternal

defibrillator (AED) or just chest compressions can improve the chances of survival until emergency

personnelarriveatthescene.TheonlyeffectivetreatmentforVFisdefibrillation.AnAEDtreatsVFby

sendingashockacrosstheheartsothatitcanstartbeatingregularlyagain.Unlessthisissuccessfulwithin

thefirstfewminutesaftertheheartstopsbeating,thevictimisnotlikelytosurvive.Notethattreatment


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cannotassuresurvival.Insomevictims,theunderlyingproblemcausingthecardiacarrestissimplynot

survivabledespiteanyavailablecare.

AnAEDshouldbeusedtotreatsomeoneyouthinkmaybeavictimofSCA.SCAsymptomsareimmediate

anddrasticandinclude:

• Suddencollapse

• Nopulse

• Nobreathingorthevictimisnotbreathingnormally

• Lossofconsciousness

TheAEDswillbeinspectedandmaintainedbyHBSSecurityServices.Inspectionsinclude:

• Checksuppliesandaccessoriesfordamageandexpiration.Anyused,damagedorexpireditems

willbereplacedassoonaspossible.

• Checktoensurethatthegreencheckmarkisdisplayedonthehandle.IfaredXisshowingonthe

displaytheAEDmaynotoperateandacallmustbeplacedtoHBSSecurityServicesforservice.

TheinspectionlogismaintainedwithHBSSecurityServicesandisavailableuponrequest.

6.0 EMPLOYEETRAININGANDDRILLS

6.1 Training

6.1.1 EmergencyActionandContingencyPlan

TheLifeLabteamandmemberswillreceivetrainingonthepoliciesandproceduresdetailedintheLife

LabEACP.TheLifeLabteamandmemberswillbenotifiedwheneverchangesaremadetotheEmergency

ActionandContingencyPlan.

6.1.2 ResourceConservationandRecoveryAct(RCRA)

Appropriate Life Lab team members, Harvard Facilities and Harvard EHS staff are trained in RCRA

regulations and receive refresher training annually. This training is required to sign hazardouswaste

manifests.

6.1.3 DepartmentofTransportation(DOT)

Appropriate Life Lab team members, Harvard Facilities and Harvard EHS staff are trained in DOT

regulationsevery3years.Thistrainingisrequiredtosignmedicalwasteandhazardouswastemanifests.


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6.1.4 HazardousWasteOperationsandEmergencyResponseStandard(HAZWOPER)

AppropriateLifeLabteammembersattendOperationsleveltraining(8-hourcourse)annually.Thiscourse

isrequiredforEmergencycoordinatorstobeuptodatewithallappropriateemergencyresponserules,

regulationsandprocedures.

6.1.5 CardiopulmonaryResuscitation(CPR)andFirstAid

TheLifeLabencouragesitsteamtobecertifiedinCPRandFirstAid.Certificationisrenewedevery2years.

6.1.6 LEMT/ActiveShooterPreparedness

TheLifeLabencouragesteammembersandtenantstofamiliarizethemselveswiththeHarvardUniversity

Police Department’s Active Shooter Safety Guidelines. The presentation is available at:

http://www.hupd.harvard.edu/active-shooter-safety-guidelines

6.2 Drills

Evacuation drills permit Life Lab teammembers to become familiarwith the emergency procedures.

EvacuationdrillsmaybeperformedanddocumentedattheLifeLabtokeepteammembersfamiliarwith

thefacility’semergencyprocedures.Aftereachdrill,theLifeLabSafetyOfficer,EmergencyCoordinators

andteammemberswillevaluatetheeffectivenessofthedrillandidentifythestrengthsandweaknesses

oftheEACP.

Additionaldrillswillbeconsideredwhen:

• TherearechangestotheEACPorevacuationroutes;

• Thereispoorresponsebyresidentsduringascheduleddrilloranactualemergency;

• ThereisanadditionofasignificantnumberofnewLifeLabteammembersand/ormembers;or

• Thereisanotherindicationthatmoredrillsarenecessary.

7.0 EMERGENCYEVACUATION

7.1 FirstStepsintheCaseofanEmergency

7.1.1 Discoverer(s)ofthehazardousorpotentiallyhazardoussituationwill

• Moveawayfromtheaffectedareaandwarnothersnearby.

• Contact theEmergencyCoordinator(s)orpersonnelon theEmergencyContactListas soonas

possibleafterdiscoveryofthesituation.


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• Evacuatetheareaandclosethedoors(ifpossible).

• WaitfortheEmergencyCoordinatortoarriveandgivehim/herasmuchdetailaboutthesituation

aspossible.

7.1.2 EmergencyCoordinator(s)will

• CreateanexclusionzonebasedonthepreliminaryinformationgivenbytheDiscoverer.

• Gathersupportteammembers.

• Controlthescene.Enforcetheexclusionzoneboundarybypostingsignagetoindicatenoentry.

• Decide ifoutsideresourcesarenecessary(firedepartmentand/orotheremergencyassistance

contractors).

• Proceedto followProcedure forSpecificEmergenciesdependingonthesituation (SeeSection

8.0).

7.2 LocalAreaEvacuation

Apartialevacuationisrequiredforanemergencyresponsethatcanbeisolatedinalab,workarea,or

segregatedareaofthebuilding.ApartialevacuationcanbesignaledbytheEmergencyCoordinators,Life

Labteam,oranymemberworkinginthelaborworkarea.Inthecaseofapartialevacuation,theremust

beno riskofexposure tootherpersonnelor theenvironmentoutsideof theaffectedarea. If riskof

exposuretopersonnelortheenvironmentcannotbeeliminated,thenacompleteevacuationisrequired.

7.3 FacilityEvacuation

Anemergencyisdefinedasareleaseorthreatofreleaseofhazardoussubstance(s)thatthreatenshuman

healthortheenvironment.Iftheriskofexposuretopersonnelortheenvironmentcannotbeeliminated,

thenacompletefacilityevacuationisrequired.AfacilityevacuationcanbesignaledbytheEmergency

Coordinators,LifeLabteam,oranymemberworkinginthelaborworkarea.

Intheeventofafireorotheremergency,allpersonnelwillbealertedbyanalarmandstrobelights.All

personnelareexpectedtoimmediatelyevacuatethebuildinguponactivationofthefacilityalarm.

Allmembersmustfollowtheproceduresbelow:

• Evacuatebymeansofthenearestavailableexit.

• Onlyusethestairs,nottheelevator.

• Ifpossible,alldoors(officeareaandexit)shouldbeclosedbythelastpersonexiting.


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• All building evacueesmust assemble in the parking lot between the iLab and the Life Lab to

conductaheadcount.Ifyouareunsureofthelocation,followotheroccupants.Ifexitingthe

buildingaloneandareunsureoftheassemblylocation,moveatleast100feetfromthebuilding.

It is imperativetoinformyoursupervisorifyouleavethebuildingatanypointthroughoutthe

workday.

• Therespectivesupervisorwillperformaheadcountandreporttotheemergencycoordinatorif

anyoneismissing.

• Buildingevacueeswill remainat thedesignatedassembly locationuntilotherwisedirectedby

theirsupervisororemergencypersonnel.

• Secureareaorfacilityfromfurtheringress.

7.4 EvacuationClearingRoutes

In theeventofa firealarmorother facilityevacuation, theLife Lab teamwill send two (2) sweepers

throughthefacilitytoensurethatallmembershaveclearedthebuilding.AllLifeLabteammemberswill

betrainedontheseproceduressothatwhoeverwhoisinthefacilityatthetimeofevacuationwillbe

abletoconfidentlyperformtheseduties.Mapswiththeclearingroutesarelaminatedandavailablein

theLifeLabofficearea.Theyarealsoattachedtotheendofthisdocument.

8.0 PROCEDURESFORSPECIFICEMERGENCIES

8.1 EmergencyCommunications

• Intheeventofanemergency,internalandexternalcommunicationswillbecoordinatedthrough

theHBSLocalEmergencyManagementTeam.MembersandLife Lab teammembersmaynot

providestatements to themediaorotherexternalentitieswithout firstcoordinatingwith the

LEMT.RefertotheemergencycontactlistfortheLEMTcontact.

8.2 Fireand/orExplosion

• Activatethenearestfirealarmpullstationandevacuateimmediately.

• Dial911toreporttheemergency.

• Call theHarvardUniversity PoliceDepartment. (If possible, have someoneelse contact them

whileyouspeakwiththe911dispatcher.)HUPDwillcontactHUOperationsCenter,whowillcall

theLLEmergencyCoordinatorandHarvardEH&S.HUPDwillcontactHBSsecuritydirectly.

• Followtheevacuationprocedures.(RefertoSection7.0fordetailsoflocalvs.facilityevacuations.)


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• Donotattempttofightthefireunlesstrainedtodoso.

• Onlyfightafireifitisbetweenyouandyouregressroute.

8.3 MedicalEmergencies

• Dial911toreporttheemergency.Tellthedispatchertheworkplacelocationandnatureofthe

medicalemergency.

• CalltheHarvardUniversityPoliceDepartment.(Ifpossible,havesomeoneelsecontactthemso

thatyoucanstaywiththevictim.)Informthedispatcherthat911wascontactedandthenature

of the emergency. HUPDwill contact HUOperations Center,whowill call the LL Emergency

CoordinatorandHarvardEH&S.HUPDwillcontactHBSsecuritydirectly.

• Donotattempttomovethevictim.

• Trytocomfortthevictimuntilhelparrives,ifitissafetodoso.

• LifeLabmembersarenotexpectedtoperformanyrescueormedicalduties.Atnotime,should

amemberbedirected toperformemergencyduties,whichmayendangerhis/her life, or are

beyondthescopeoftheirtraining.

8.4 Violence/PoliceIntervention

• CalltheHarvardUniversityPoliceDepartment(orDial911ifappropriate)toreporttheemergency.

Informtheoperatorofthenatureoftheemergency.HUPDwillcontactHUOperationsCenter,

whowillcalltheLLEmergencyCoordinatorandHarvardEH&S.HUPDwillcontactHBSsecurity

directly.

• Evacuatetheareaifpossibleandwarnothersnottoenter.

• Ifevacuationisnotpossible,hideasafeareasuchasalab,anoffice,oroutsideifsafetodoso.

Closeandlockdoors.

• Stayawayfromdoorsandwindows.

• Neverattempttointerveneinaviolentincidentunlessyourlifeisindangerandevacuationor

hidingisnotpossibleorthelocationiscompromised.

• Ifnecessaryandappropriate,thereisanemergencysecuritycallbuttonunderthereceptiondesk

intheLifeLabteamofficeareathatwillringasilentalarmtoHUPoliceandHBSSecurity.

8.5 BombEmergencyorThreat


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• Upon receivingabomb threatover the telephone, remain calmandattempt togainasmuch

informationaboutthepossiblethreatsuchas:

o Whenisthebombgoingtoexplode?

o Whereisthebombrightnow?

o Whatdoesthebomblooklike?

o Whatkindofbombisit?

o Whatwillcausethebombtoexplode?

o Didyouplacethebomb?

o Why?

o Whatisyouraddress?

o Whatisyourname?

• Alsonotethetimeofthecall,anybackgroundnoises,maleorfemalecaller,andanyotherspecial

characteristicssuchasaccentorspeechpatterns.

• Notify theHarvardUniversity PoliceDepartment. Relay the information you gathered to the

dispatcher.

• DonottouchanythingthatmayappearsuspiciousandawaitfurtherinstructionsfromtheHUPD.

8.6 SuspiciousPackages

• Stop!Donothandlethepackage.Donothandle,touch,smell,ortaste.

• Isolatethepackageimmediately.

• Evacuatetheareaandcontacttheemergencycoordinator,lettingthemknowofthesituation.

• Theemergencycoordinatorwillthenmakethedeterminationwhethertoevacuatethebuilding

andcallemergencyservices.

8.7 Chemical/BiologicalSpills

AnincidentalreleaseorspillisdefinedbyOSHAas“areleaseofahazardoussubstancewhichdoesnot

poseasignificantsafetyorhealthhazardtoteammembersintheimmediatevicinityortotheworker

cleaningitup,nordoesithavethepotentialtobecomeanemergency.”Anemergencyspillisonethat

“causesunsafeexposuretoatoxicchemical,requiresworkerstoevacuatethearea,posesimmediately

dangeroustolifeandhealthconditions,presentsafireorexplosionhazardorrequiresotherimmediate

attentionbecauseofdanger.”


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Beforeattemptingtocleanupanyspill,itisimportanttounderstandthehazardsitpresentsandbeaware

ofwhatprecautionsarenecessarytodososafely.Insomecases,responsecouldbeprimarilybasedon

volumeifthechemicalisnon-hazardousinnature.Inothercases,thetypeofliquidmayhaveaheavier

weightonthetypeofresponseneeded.Stillothercasesmaybaseresponseonthelocationofthespill.

Mostlikely,acombinationofthesefactorsmustbetakenintoaccount.TheLifeLabdefinesanychemical

spillover1litertobenon-incidentalandshouldbehandledbyprofessionals.Inaddition,anyamountof

highlytoxicchemicalsshouldalsobeconsideredtobenon-incidental. AlwaysrefertotheSafetyData

Sheetofthespilledmaterialtohelpestablishthetypeofresponsethecleanupwillrequire.

8.7.1 AppropriateResponsetoanIncidentalSpillorOdor

• Warnothersinthearea.

• Reactandrespondwithcaution.

• ContacttheLifeLabEmergencyCoordinator.He/shewilloverseetheseactivities:

o Readthesafetydatasheet(SDS)forthechemical(s)involved.Familiarizeyourselfwiththe

hazards,spillproceduresandpersonalprotectiveequipmentthatarerequiredtosafelyclean

thespill.

o Dontheappropriatepersonalprotectiveequipmentandcontainthespillbyusingspillpads

and/orspilladsorbentfoundinthelaboratoryspillkit.

o Placethespilladsorbentmaterialintheheavyplasticbagsfoundinthelaboratoryspillkit.

• Anaccident/incidentreportshallbecompletedbythediscovererassoonaspossibleorwithin24

hoursoftheincident.

8.7.2 AppropriateResponseforanEmergencySpill

• Warnothersinthearea.

• Reactandrespondwithcaution.

• Duringnormalbusinesshours,contacttheLifeLabEmergencyCoordinator.He/shewilloversee

theseactivities:

o Attendtoanypersonthathasbeenexposedtothematerial,utilizingemergencyeyewashes

andemergencysafetyshowers,ifsafetodoso.

o Evacuatethearea.(RefertoSection7.0fordetailsoflocalvs.facilityevacuations.)

o ContacttheHarvardUniversityOperationsCenter.Informtheoperatorofthenatureofthe

emergencyincluding,ifpossible,thechemical/biologicalmaterialinvolved,theapproximate


Page22of29

volumeofthespillandifanyoneisinimmediatedanger.Theoperatorwillthencontactthe

appropriateemergencyresponders.

• Outsideofnormalbusinesshours,thepersontodiscovertheemergencymustperformtheabove

dutiesoftheEmergencyCoordinatoruntiltheappropriateauthorityassumescommand.

o PersonshouldcontactHarvardUniversityOpsCenteror911Dispatcher

o Bepreparedtoanswerthefollowingquestions:

§ Haveyoucalled911?

§ Areyouorothersinimmediatedanger?

§ Didyoucausethespill?

§ Doyouknowwhatthesubstanceis?

§ Doyouknowthevolumespilled?

§ Whereisthespill?

§ Isitreactingwithsomethingelse?

• Anaccident/incidentreportshallbecompletedbythediscovererassoonaspossibleorwithin24

hoursoftheincident.

• Anafter-actionmeetingshouldbeheldbyallparties involved intheemergencytoreviewthe

failuremechanisms and determine preventativemeasures for implementation. Document all

findingsinareportandupdatetheEACPasnecessary.

8.8 UtilityOutages

Ifthereisautilityoutage(electrical,water,etc.),contactaLifeLabteammemberduringnormaloffice

hours.Ifautilityoutagetakesplaceinout-of-officehours,pleasecontactHBSOpsCenter.Thebuilding

isconnectedtoabackupgeneratorand,inthecaseofanelectricalfailure,itmayneedafewmomentsto

beginbackuppower.Ifthereareanyimmediatesignsofdangerduetoautilityfailure,pleasefollowthe

EmergencyCallFlowChart.


Page23of29

9.0 EMERGENCYCALLFLOWCHARTS

9.1 Fire/MedicalEmergencies

9.2 Violence/PoliceIntervention

9.3 IncidentalChemical/BiologicalSpills


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9.4 EmergencyChemical/BiologicalSpills

10.0 FACILITYMAPS


Page25of29

10.1 EmergencyEquipment&ExitLocations(FirstFloor)


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10.2 EmergencyEquipment&ExitLocations(SecondFloor)


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10.3 RedBuildingEvacuationClearingRoute(FirstFloor)


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10.4 BlueBuildingEvacuationClearingRoute(SecondFloor)


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11.0 AFTERANINCIDENTORACCIDENTHASOCCURRED

The Life Lab tracks all incidents and accidents that occur on site so that corrective actions can be taken if

environmental health and safety improvements are needed. The Life Lab does NOT maintain an OSHA

recording/reportingsystemformembers.Thisissolelytheresponsibilityofeachventureteam.Anincidentreport

formmustbeinitiatedwithinfivedaysoftheincident.PleaserefertotheIncidentandAccidentReportForm.

12.0 REVISIONHISTORY

Change Reason EffectiveDate

NewDocument Toprovideinformationonprocedurestobefollowedintheeventofanemergency

Jan12,2017

Newsection1.5 Furtherdefinedemergencyvs.non-emergencyassistanceagreements

Mar6,2017

Updatedtableinsection2.0 Changedemergencycoordinatorsandotherincluded/correctedothercontactinformation

Mar6,2017

Editstosections3.0Responsibilities,8.0ProceduresforSpecificEmergencies,9.0EmergencyCallFlowCharts

Furtherclarificationonwhotocallandwhen

Mar6,2017

Additionaltextaddedinsection5.0EmergencyEquipment

Texttogivemoreinstructiononhowtouseafireextinguisher,safetyshowerandAED

Mar6,2017

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