Llandegfedd Sailing Club · Flipchart paper, Video conferencing 2 Linked to strategy – Exploit...

Llandegfedd Sailing Club

Annual General Meeting

11 February 2018

Agenda• Apologies for absence

• Minutes of AGM held on February 2017

• Matters arising

• Commodore’s Report for 2017

• Treasurer’s Report for 2017

• Membership Secretary’s Report for 2017

• Racing Report• Racing Report

• Training Report

• “The Future of Sailing at Llandegfedd” workshops and their outputs

• Proposed structure for club management 2018

• Election of officers and committee

• Action plans from the workshops and targets for 2018

• To determine subscriptions and berth fees for 2018

• Proposal for Racing Programme 2018

• Opens and Regattas

• Any Other Business11 February 2018 Slide 2Llandegfedd Sailing Club AGM

Apologies for Absence

•

11 February 2018 Llandegfedd Sailing Club AGM Slide 3

Acceptance of Minutes

•

11 February 2018 Slide 4Llandegfedd Sailing Club AGM

Commodore’s Report

• Committee members stepping down– Nigel Tinkler – General Committee

– Rebecca Regan – Treasurer

– Jeremy Symonds – Full term of Committee roles

– Neil Williams – Membership Secretary

• Junior members• Junior members– Active within the club race scene

– Feva’s - skills development

• Open meetings– Lack of travellers for conventional style opens

• 2018 50th anniversary of club

• Issue of low water level

• Workshops and the future of the club


Treasurer’s report

•


Llandegfedd Sailing Club Membership 2017


Llandegfedd Sailing Club Membership 2017


Dinghy Park Classes 2017

•• TopperTopper

•• Laser (all rigs)Laser (all rigs)

•• Laser 2Laser 2

•• EnterpriseEnterprise

Conventional Asymmetric

•• International Canoe (A)International Canoe (A)




•• EnterpriseEnterprise

•• PicoPico

•• EuropeEurope

•• SoloSolo

•• PhantomPhantom

•• WayfarerWayfarer

•• Supernova Supernova

•• International CanoeInternational Canoe

•• RS AeroRS Aero

•• GP 14GP 14

•• WandererWanderer


•• Laser StratosLaser Stratos

•• RS 100RS 100

•• RS 200RS 200

•• RS 400RS 400

•• RS 500RS 500

•• RS RS FevaFeva

•• RS VareoRS Vareo

•• RS VentureRS Venture

Racing Summary


• Overall, the numbers have held up

• Sunday suffering since closure

• Wednesday maintaining activity levels

• The Open Meeting numbers have been very disappointing,

both for visitors and our own members

Training Report 1• Busy and successful year, PTBO 18 came for a trial sail.

6 recruited for Beginners Course

• Trained 5 Adult Beginners to RYA Level 2, 1 to Level 1

• Refresher training and induction for new members

• Trained total of 34 people in various advanced skills as “improvers”. Rudderless sailing, trapeze, spinnakers, “improvers”. Rudderless sailing, trapeze, spinnakers, racing starts, boat handling generally. (Saturdays, AJH)

• £3,500 taken in total over 19 Junior, 9 Adult and 7 Improver sessions (35 sessions)

• Congratulations to Matt, Neil W and Jago in becoming Racing Instructors

• 2 new PB2s thanks to Dave Brannigan & Chris Carrel


Training Report 2• Junior Training Thursday eves. 12 sessions +3 extra in August

• We held a 2 day Stage 2 / 3 course in Aug.

• 25 Juniors took part + 6 Juniors returned to assist instruction in

Fevas. Thanks to Dylan, William, Rhys, Eabha, Oliver, Angus. Also

Maddie and Merrick, Juniors 10 years ago instructed groups.

• We awarded 5 Stage 1, 5 Stage 2, 11 Stage 3, and 4 Stage 4

Certificates. Certificates.

• The club boats had a lot of use. Adults and parents also on water in

Lasers and 2000s whilst their children we learning

• Thanks to Andy, Bill, Jeff T, David Walters for design & build of

Topper racks and refurbishing the Topper trailer.

• Thanks to Matty C. for a lot of club boat maintenance.

• Thanks to Chris Carrel and scouts for loan of their Fevas.

• Thanks to instructors and volunteers for assistance.


Training Report 3• Purchased 3 RS Fevas from Edgbaston for £2,800, using grant aid.

Thanks to Pete Vincent for locating these boats.

• HIGHLIGHT – Club FEVA squad started– 3 Fevas borrowed from CBYC (April – July)

– 3 Fevas purchased (thanks Pete V)

– Regular Sunday coaching & racing

– 4 Scout Fevas available for coaching– 4 Scout Fevas available for coaching

– Additional race sails purchased

– 3 day coaching camp in August supported by RYACW

• No 4.2 Topper Squad – not enough sailors

• Club sailors supported at Topper events, CYRC’s and Acorn

• Club CYRC and Topper Championship successful

• 1 Topper sailor in Welsh Squad and 2 in Regional


Workshops ...

• We have held two Workshops on the “Future of Sailing at Llandegfedd”, in November, and January

• Agreed we needed to re-energise and modernise, and communicate better. No action is not an option

• The Sailing Club would be a success for me if• The Sailing Club would be a success for me if

– We have great racing and want to have larger fleets

– I could see a clear training pathway from novice all the way to racer

– We increased our Social Interaction

– We improve our marketing to other groups and social communications with members


Proposed structure

General Management CommitteePresident, Commodore, Vice Commodore, Rear-Commodore, Hon Secretary, Hon

Treasurer, Hon Membership Secretary, Training Officer

Meets quarterly – communicates often

Main formal interface to DCWW, RYA.CW and other external organisations

Co-ordinates all other teams, ensures “corporate functions” and finances

Racing Team Training TeamRacing Team•Programme, Open Meetings

•OD Roster, Results

•Bosun, Power boats, Race Mgt kit

Training Team•Programme, Certification

•Coaching, Instructors

•Bosun Training Boats

Social Team•Non-racing sailing – Sats? Girls

Afloat?

•Social events

Marcoms Team•Communication, in club & external

•Publicity, promotion, marketing

•Social Media

The club’s

activities are

driven from

these teams


Election of General Committee

This list is defined by the Constitution

• President Neil Sharratt

• Commodore Andy Howard (1 year only)

• Vice Commodore Bill Jackson

• Rear Commodore Dave Green• Rear Commodore Dave Green

• Membership Sec Becca Fletcher

• Secretary Andrea Neve

• Treasurer Martyn Peters

• Training Officer Sarah Green


Racing Team

The core team is made up from...

• Racing Secretary Mark Williams

• OD Roster Chris Smith

• Results Matt Cooper• Results Matt Cooper

• Berth Master Neil Williams

• Plus bosuns, helpers, and all those who do

their OD and Rescue duties cheerfully etc.......


Training Team

• The core team is ....

• Training Principal Sarah Green

• Chief Instructor Andy Howard

• Power Boat Instructor Dave Brannigan

• Child Protection: Becca Fletcher / Andrea Neve• Child Protection: Becca Fletcher / Andrea Neve

• Club Coach Bill Jackson

• Push the Boat Out Co-ord. Lynette Williams

• Bosun David Waters +++

• Plus all the Instructors, Assistant Instructors, Race Coaches and helpers


Training 2018

• Not finalised, but....

• Adult Beginners to follow on from PTBO in

May,

• Junior Beginners once it is light in the evenings• Junior Beginners once it is light in the evenings

• Saturday Improvers sessions in parallel with

Social Sailing

• Work to smooth the transition from Beginner,

through Improving and “Start Racing”


Youth Coaching 2018

• FEVA squad to continue as 2017

• Hopefully run Topper 4.2 squad

• CYRC Saturday 7-Jul

• FEVA Open Saturday 25-Aug after 3 day camp (tbc)

Club to support CYRC’s and Acorn• Club to support CYRC’s and Acorn

• Volunteers required to support coaching


Social (sailing) Team

This team is to develop all Non-racing or Training sailing. Lets have some fun! The core team is..

• Andrea and Kelvin Neve

• Julie Boswell• Julie Boswell

• Gill Williams

• Annette Bilsom

• Dave Green

• Plus others who will help and contribute


MARCOMS Team

This team is to promote the Sailing Club both to

the outside world and to ourselves. The Core

team is..

• Sally Thomas• Sally Thomas

• Robert and Lucy Cone

• David Jarrett

• Jane McCloskey

• Andy Howard (webmaster)


Agreed Racing Action planAction Now Who Needs

1 Make Top Guns Opens and free for visitors Mark Williams

2 Sprint race format to be tried one Sunday Mark Williams/ Sean Carter Racing calendar to

be modified

3 New members pack – page describing racing

and laminated map showing marks

Mark Williams/ Sean Carter/

Neil Sharratt

4 Buddy system for novice racers – WhatsApp

group, nominated “fleet captains”

Matt Cooper/ Shaun Jones

5 Sandwich board outside garage giving race

info and photo’s of “fleet captains”

Neil Sharratt Buy sandwich

board

6 Novice start after main start – training

session on starting

Mike Holgate Liaise with training

group

Actions Later

1 None proposed


Agreed Training Action plan Action Now Who Needs

1 Make diagram of pathways to get into sailing and

improve for website

Sarah/

Training Team

2 Arrange adult beginner/improver sailing for Sats.

Co ordinate with Social Sailing.

Sarah/Andy Instructor

time/Powerboat drivers

3 Repairs and preparation of club boats David W. others £500 +volunteers

4 Arrange come and try for new people and

members “Get on the water” day as the Club’s

Lynette Instructors/Powerboat

drivers and other members “Get on the water” day as the Club’s

Push The Boat Out Project. Co ordinate with

Social Sailing.

drivers and other

volunteers

5 Mentoring system for new members beginners

and new racers

Guy Work with

Social/Marcomms

6 Better plans for access to power boats Refer to General

Comm

Actions Later

1 Club boat booking System needed? Chris

2 Fleet strategy to update and replace as required. Sarah/Bill/Andy


Agreed Social Team Action plan Action Now Who Needs

1 Members Survey on Social activities Andrea & Kelvin None

2 Encourage Members to join Social Sailing

Groups, invite at AGM and follow up in May

Dave G None

3 Source a new BBQ for after sailing BBQ Julie & Annette Funding, Gas Storage?

4 Provide food for AGM Social Team Expenses

5 Organise off site social events Social Team Survey output5 Organise off site social events Social Team Survey output

6 50th Anniversary Social Committee Committee Support

Actions Later

1 On the water social eg fancy dress, picnic sail,

Beach BBQ

Survey Output

2 Winter get together eg pub night Survey Output

3 Post Workshop Idea: Club away weekend Tenby

Regatta including Round The Island Race

30th June - 1st

July

Prize of £500 for best

club results!


Agreed Marcoms plan (Internal)Action Now Who Needs

1 Develop a communications strategy Sally, Lucy

Cone, Becca

Plus +++

Flipchart paper,

room

Video conferencing

2 Understand how members would prefer to

engage (comms channels) and uncover members

skills/talents

Joint survey

with social

team

Mechanism eg

survey monkey (free

up to 10 questions?)skills/talents

3 Gain a better understanding of the membership

‘make up’/profile

4 Improve email tools and explore whats app

groups

Andy/Becca

5 Make the website mobile/smartphone friendly Andy/ Chris?

Actions Later

1 Put action plan in place and start delivering to

achieve comms strategy

all


Agreed Marcoms plan (External)Action Now Who Needs

1 Develop a marketing strategy incorporating a digital

marketing strategy

Lucy, Sally,

Becca, Andy

Phil T ? +++

Flipchart paper,

Video conferencing

2 Linked to strategy – Exploit opportunities to build awareness

through facebook, instagram, twitter & other social media

Becca

(Instagram)

3 Organise a noticeboard at the reservoir (See Racing) ££’s

4 Organise promotional film/video/ad. of sailing at the Jane4 Organise promotional film/video/ad. of sailing at the

reservoir

Jane

Actions Later

1 Understand the marketing strategy of other stakeholders e.g.

Watersports Centre, RYA Cymru and look at how we

complement/add value

2 Organise/purchase banner/’pop up’ to be used for publicity

eg prizegivings.

££’s

3 Push the boat out + social event, 50th Anniversary, promote

the club at work etc (member get member)

££’s

4 Action plan to achieve strategy all11 February 2018 Slide 27Llandegfedd Sailing Club AGM

2018 Racing Programme

• Format generally as 2017

• Draft programme on web site

• Key changes for 2018.• Key changes for 2018.

– Wednesday Start Times 6.30 and 6.45

–May Top Gun on Bank Holiday Monday

and will be SPRINT race format!


2018 Club Racing – Rules 1

Proposed rule tweaks for 2018 intended to make racing even more fun.

Change 1 Penalty for rule infringement to Change 1 Penalty for rule infringement to be one 360 degree turn

Two turns is a hefty penalty and this change will hopefully encourage helms to resolve disputes whilst racing


2018 Club Racing – Rules 2

Change 2 Penalty for accidentally rounding a

buoy the wrong way (not missing it out!) one

360 degree turn asap. If not 30 seconds will

be added to handicap race time or drop of 2 be added to handicap race time or drop of 2

places in pursuit.

Intended to make penalty more

commensurate with infringement and

to simplify what is a complicated rule


2018 Club Racing

Clear feedback from workshop tells us we need to do more to encourage those new to racing to join in.

• Attach ribbon to shroud?• Attach ribbon to shroud?• Talk to the OOD• List those willing to assist newcomers?• Mentoring• Start few minutes after main start?• Beginners guide to racing


2018 Open Meetings

Flagship Event

21st & 22nd July

Anniversary Open MeetingAnniversary Open Meeting

Note all Top Gun events are also Open in

2018


Any Other Business

• “WebCollect” will be used to manage the Membership data, Berth reservations and book training courses. Anticipate some teething problems!

• GDPR – a new Data Protection act come into play in May 2018. We will publish our policies. However, the May 2018. We will publish our policies. However, the club needs to be careful with data and keep it secure, encrypted, contained etc. However, we need do contact details for safety and communication reasons.

• Discussion on hauling out boats when water level low


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