1il<dltl llta!Pic61 ~ ~ INDIAN INSTITUTE OF TECHNOLOGY KANPUR

fctro ~ ~ ~ FINANCE & ACCOUNTS SECTION

F.No. IITK/ AcctjMISC/20 15-16 Dated: May 11, 2016

Sub: Guidelines for booking of air/train tickets on Leave Travel Concession (LTC)

Government of India, Ministry of Finance, Deptt. of Expenditure and Ministry of Personnel, Public Grievances and Pensions, Deptt. of Personnel and Training, have issued various office memoranda from time to time on the above subject.

2. The following guidelines and procedures for booking of air f train tickets vide these O.Ms. are brought to the notice of all Institute personnel for compliance:-

a. Employees eligible to fly on LTC may travel only by Air India.

b. For travel to stations not connected by Air India, employees were earlier required to travel by Air India to the hub/point closest to their eventual destination, beyond which they were to utilize the services of another airline which should also preferably be an alliance partner of Air India. Ministry of Civil Aviation vide its O.M dated 27.09.2013 & 27.02.2014 (enclosed and also posted at the following link: http: //www.iitk.ac.in/new /finance-officer-s -office-orders) however relaxed the Government instructions for 63 routes, where Air India presently does not provide services, subject to the condition that whenever Air India or its subsidiaries start operating an any of these sector(s), this relaxation shall become null and void for that particular sector(s), for the period of operation of flights by Air India or its subsidiaries on that sector(s), until further order jupdates on routes. Before booking a ticket, the updated routes available on Air India's official website (airindia.com) may be consulted for (non) operation of any Air India flight or its subsidiaries' flight on any of these 63 routes, and obtain a printout of the same for settling the claim.

c. Air Tickets are to be purchased directly from Airlines (at Booking counters/Website of Airlines) or by utilizing the services of Authorized Travel Agents only viz. Mfs Balmer Lawrie & Company, Mfs Ashok Travels & Tours and IRCTC. Booking of tickets through other agencies like makemytrip.com, yatra.com, cleartrip.com or any other agent is not permitted.

d. The meaning of the website of the airline is the particular official website of that airline. For example, airindia.com, goindigo.in, goair.in and spicejet.com are the official websites of Air India, Go Indigo, Go Air and Spice Jet airlines respectively.

e. For example, while booking the tickets by Air India, go to the official website of the airline i.e. 'airindia.com'. After reaching the home page, click the 'Book' icon and after entering one-way/roundtrip, from fto, dates of departing/returning as applicable, select 'yes' option to avail Domestic concession. After selecting 'yes', various options will appear on the screen from where one has to select the 'LTC-Leave Travel Concession' option and after entering the number of passengers in Economy class, the ticket(s) can be booked.

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f. While availing of leave travel concession, only LTC-80 or lower priced tickets of Air India by economy class, irrespective of the entitlements, should be purchased.

g. Submission of original Boarding Passes as proof of having undertaken the journey is mandatory.

h. Under the special dispensation scheme of Govt. of India, govt. servants may travel by air to North East Region (NER), Jammu and Kashmir, and Andaman & Nicobar Islands (A&N) up to 25.09.2016 subject to the following conditions:-

(i) All eligible Government servants may avail LTC to visit any place in NER/ A&N / J&K against the conversion of one block of their Home Town LTC. Fresh Recruits are also eligible for this benefit against conversion of one of the three Home Towns in a block of four years applicable to them.

(ii) Government servants entitled to travel by air can avail this LTC from their Headquarters in Economy class.

(iii) Government servants not entitled to travel by air may be permitted to travel by air in Economy class in the following sectors:

• Between Kolkata/ Guwahati and any place in NER • Between KolkatajChennai/ Bhubaneswar and Port Blair • Between Delhi/ Amritsar and any place in J&K

Journey for these non-entitled employees from their Headquarters up to KolkatajGuwahati jChannai/Bhubaneswar /Delhi/ Amritsar will have to be undertaken as per their entitlement.

(iv) Air Travel is to be performed by Air India in Economy Class only and at LTC 80 fare of Air India or less.

(v) Air travel by non-entitled officers on the sectors mentioned in item (iii) above may be permitted while availing LTC to any place in India (4-year Block) also.

i. The air journeys by non-entitled employees (both by national and private airlines) between places connected by train are allowed; however, the reimbursement of the fare would be restricted to the entitled class by rail other than Rajdhani/Shatabdi Express. They are also required to produce the air-tickets/boarding passes and a receipt from the concerned airlines showing the fare paid by the concemed employees, if the ticket does not indicate the airfare, while claiming reimbursement of LTC.

J. In case the cost paid for an air-ticket (in view of promotional schemes of private airlines) is less than the train fare by the entitled class, the reimbursement by the Government will be limited to the actual air fare or entitled train fare, whichever is less.

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k. In cases where journey is performed partly by Rajdhani/Shatabdi Trains and partly by other trains/modes of transport, the claim shall be reimbursable for the entitled class subject to the condition that the journey is performed by the shortest route.

1. Travel by Premium Trains is not permissible on LTC.

m. Reimbursement for journey expenses shall be allowed only on the basis of a point to point journey on a through ticket over the shortest direct route . Reimbursement shall not cover incidental expenses and expenditure incurred in local journeys.

n. Reservation charges are reimbursable for all classes.

o. Service Tax, Education Cess and other levies are also reimbursable.

p. The LTC facility is not admissible for journeys by private car (owned, hired or borrowed), chartered railway coach, chartered bus, van or other vehicles owned/ chartered by private operators.

q. The LTC facility is also not admissible for Journeys m vehicles owned by Government but chartered/run by private operators.

r . Incidental expenses incurred on local journeys between the residence/place of stay and airport/railway stationjbus terminal are also not reimbursable.

3. In case of any doubt and/ or to seek further clarification, please feel free to contact the undersigned, and preferably before purchasing air/rail tickets under LTC.

4. This issues with the approval of the Director.

~\{p· (VINOD MALIK)

Assistant Registrar (F&A-11) x:6825 E: ar_acct2

To: All Institute Personnel through email (officers/staff@lists.iitk.ac.in)

Copy to:-

1. Director- for kind information please. 2. Deputy Director 3. All Deans 4. Professor-In-Charge (Admin) 5. Finance Officer 6. Dy. Registrar (F&A) 7. All Heads of Departments/Sections/Facilities/Centre for wide circulation in their respective units. 8. Web Master

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