LONG TERM PLAN FOR SUSTAINABLE DEVELOPMENT PROJECTS OF MECLmecl.gov.in/PDF/LTSDProject.pdf · LONG...

LONG TERM PLAN FORSUSTAINABLE DEVELOPMENT

PROJECTS OF MECL

Mineral Exploration Corporation Limited(A Govt. of India Enterprise)

A 9001-2008 certified company

Dr. Babasaheb Ambedkar BhavanHigh Land Drive Road, Seminary Hills

Nagpur-440006

FOREWORD

Mineral Exploration Corporation Limited (MECL) is a premier exploration agency in the country with the Mission / Vision to provide high quality, cost effective and time bound geo-scientific services for exploration & exploitation of minerals and with the objective to develop & implement eco-friendly policies & projects and improve quality of the environment. MECL is also ISO 9001-2008 (Quality Management Standard) certified company.

In the Dynamic Parameter of “Performance Evaluation Parameters and Targets” of MOU with Ministry of Mines, MECL has given thrust on Business Plan, Customer Satisfaction, Research & Development, Sustainable development, innovation, Corporate Social Responsibility, Corporate Governance and HRD.

Under Sustainable Development, Corporate Social Responsibility and HRD Plans, MECL has planned to undertake following work during the financial year 2011-12:

1. Preparation of Long Term Plan for Sustainable Development Project.2. Skill Up-gradation3. Training in Feasibility studies & Report preparation.4. Induction of Solar Lights at CHQ.5. Energy Audit of CHQ, RMC & Work Shop – implementation of audit recommendations.6. Sanitation & Public Health – Toilets for female, children in Govt. school around MECL Projects.7. Promote education on children belonging to SC/ST/weaker section of the society and rural villages

around MECL projects – computers to State Govt. Middle schools.8. Drinking water facilities / construction of bore wells around MECL projects.9. Maintaining the present level of minority in employment.

In the present exploration and mining industry scenario, while in one hand the organization has to grow with its own well structured ‘ Corporate Plan’, on the other hand, there is a thrust on Sustainable Development, R&D and Corporate Social Responsibility i.e. a duty to take care of social, environmental, economic and institutional issues. The basic principle is to balance social, environmental, economic and institutional interest of the nation while ensuring sustainable development.

“Long Term Plan for Sustainable Development (SD) Projects” is prepared based on the guidance from the Office Memorandum of Ministry of Heavy Industries & Public Enterprises, Department of Public Enterprises, Govt. of India dated 23.09.2011 and references are taken from draft MECL corporate plan and various other websites.

This Document is in two parts:• Long Term Plan for Sustainable Development (SD) Projects prepared by MECL.• Copy of Guidance from the Office Memorandum of Ministry of Heavy Industries & Public

Enterprises, Department of Public Enterprises (DPE), Govt. of India, dated 23.09.2011.

This publication shall be posted on the MECL’s website at mecl.gov.in.

CHAIRMAN CUM MANAGING DIRECTORMINERAL EXPLORATION CORPORATION LTD.

1. INTRODUCTION AND SCOPEIntroduction :

1.1 In pursuance of Office Memorandum of Ministry of Heavy Industries & Public Enterprises, Department of Public Enterprises guidelines on Sustainable Development for CPSEs dated 23rd September, 2011, MECL has prepared the long term plan for Sustainable Development projects.

1.2 The Sustainable Development is a development that meets the needs of the present without compromising the ability of future generation to meet their own needs. Sustainable Development involves an enduring and balanced approach to economic activity, social progress and environmental responsibility.

1.3 In the MoU with Ministry of Mines for 2011-12, MECL has included Sustainable Development under “Dynamic Parameter” having a 5% weightage (5 Marks) with budget provision of 50 Lakhs. The Projects that are included under Sustainable Development in 2011-12 are : • Induction of Solar Lights at CHQ

(Installations of Solar Street Lights in the premises of CHQ and Utilities Complex)• Conducting Energy Audit & implementation of Audit Report.

(To carry out Energy Audit & implementation of CHQ, Utilities Complex and RMC (Hingna)).

• Preparation of Long Term Plan for Sustainable Development Projects.

1.4 The projects/ activities that are covered under Short, Medium and Long Term Plan for Sustainable Development Projects are framed with specific mandate & scope of activities.

1.5 These Projects cover project activities, expenditure, documentation and monitoring of sustainable Development initiatives and also adhere or comply to the DPE Guide lines.

1.6 MECL is profit making organization, the budget provision for SD projects are made as per guidelines of DPE.

1.7 The projects/ activities that are covered under Sustainable Development Project are not reflected in Corporate Social Responsibility (CSR) and Research & Development (R&D) activities of MECL.

1.8 MECL shall participate in platform and forums with a view to sharing past and current efforts and promoting best practices. For this MECL may contact DPE for creation of such platform and forums, if necessary.

1.9 MECL has considered DPE Guidelines while preparing this plan in implementing policy, projects/ activities and aligning suitable organization structure for achieving the goal of Sustainable Development.

1.10 The SD projects/ activities are selected from Schedule A (Core) and Schedule B (Specific) of the following items:

Sl. No. Schedule A Schedule B1 Waste Management Carbon Management2 Water Management Supply Chain 3 Energy Management External Charter / Mandates4 Biodiversity Conservation Life Cycle Analysis5 Material & Natural Resource Management SD Reporting6 Any other area which may be included from

time to timeTraining or Any other area which may beincluded from time to time

1.11 The SD Projects/ activities which are selected from Schedule A and Schedule B are covered under DPE guidelines.

1.12 The SD projects can also be integrated in MECLs existing Environmental Management System (EMS) or other sustainability.

1.13 The SD Projects/ initiatives shall be over and above the applicable legal requirements to which MECL shall comply.

1.14 The SD projects/ activities shall be clearly identified in yearly MoU(s) with MoM, GOI:

• With start date, end date and specifically allocated annualized budget provisions.

• Clearly identified monitorable and measurable performance indicators before its commencement with Excellent, Very Good, Good, Average (Fair) and Poor ratings. These ratings are based on either date of completion of projects or actual amount spent with respect to budgeted amount.

1.15 The selected projects/ activities for Sustainable Development shall be: • Not a part of the Mineral Exploration i.e. the core business of MECL.• Just not in compliance of the applicable legal/ Statutory requirements.• Not oriented to primarily benefit of MECL.• Not an uncoordinated voluntary effort by the members of the staff of MECL.• Not based on mere grants/assistance to MECL.

2. POLICY AND PLANNING

2.1 Policy : To implement SD projects to meets the needs of the present without compromising the ability of future generation to meet their own needs that involves an enduring and balanced approach to economic activity, social progress and environmental responsibility, through ensuring:• Time bound Sustainable Development Project completion maintaining standard

and timely submission of SD performance target setting cum evaluation template.

• Optimum utilities of resources to provide cost effective SD project implementation and maintenance.

• Continual implementation of new SD projects. Scope : The Scope of the long term plan for Sustainable Development projects consists of “Targeting different Sustainable Development projects, successful implementation and timely submission of its project report to the Task Force”.

2.2 Planning :Based on MECL’s SD Policy, MECL has developed plans to achieve the goals of the projects/ activities selected under Schedule A & B. The projects under Schedule A & B are further categorized under Short, Medium and Long Term projects. • The Short Term projects are having duration of less than 2 years• The Medium Term projects are having duration of 2 to 5 years• The Long Term projects are having duration of more than 5 years.

MECL in its SD plan has clearly specified the projects/activities for implementation as well as procedures and methodologies for monitoring results. The modalities of concurrent and final evaluation and also information regarding mandatory documentation of SD efforts and the result expected are dealt in relevant chapters.

2.3 Management commitment in Planning consists in planning of system objective and objectives at SD level, which also indicate SD performance against targeted SD performance measures. It has been ensured that these are quantifiable, measurable and verifiable and correlate to the commitments made under Policy.

Objectives: The objectives are established including those needed to meet requirements for service at relevant functions and levels. The objectives are measurable and consistent with the policy.Management ensured that :• the planning of the management system is carried out in order to meet the

requirements as well as the objectives, and• the integrity of the management system is maintained when changes to the

management system are planned and implemented.

SD project implementation plan:Under MECLs SD implementation and procedures plan, MECL, shall adhere to the Principles, Pre-engagement, Engagement, Transparency, Benefits, Security and Human Rights, Relationship with Government and Environment/ Health & Safety aspects as given below:

Principles:• Implement and maintain ethical business practices and sound systems of corporate

governance. • Integrate sustainable development considerations within the corporate decision-making

process. • Uphold fundamental human rights and respect cultures, customs and values in dealings

with employees and others who are affected by our activities. • Implement risk management strategies based on valid data and sound science. • Seek continual improvement of our health and safety performance • Seek continual improvement of our environmental performance. • Contribute to conservation of biodiversity and integrated approaches to land use planning. • Contribute to the social, economic and institutional development of the communities in

which we operate. • Implement effective and transparent engagement, communication and independently

verified reporting arrangements with our stakeholders.

Pre-engagement: • Before going to the project area, assemble all available information on social,

cultural, legal and environmental conditions so that a pre-visit assessment can be made of social and environmental risks and develop a strategy for initial engagement with local populations.

• Provide information, instruction and, if necessary, capacity building to the field team.

• Provide specialist assistance to the field team to facilitate risk assessment and initial contact with local populations

Engagement: • Set up an engagement process that provides for the mutual exchange of information

in a transparent, inclusive and respectful manner, and community participation in decisions that affect their future.

• Conduct social profile/ mapping and analysis of the community and other stakeholders in order to understand local social, socio-economic and cultural characteristics as baseline for a plans for engagement, communications and community relations;

• Provide complete, objective information about the company’s exploration program, the process of exploration

• Provide company press releases to all stakeholders in their native language.

• Provide independent information about exploration and mining• Provide access to independent advice to finance the provision of independent

advice to the community and individual landowners where exploration takes place.• Have a signed agreement with any affected surface owners before any stage of

physical work 1Develop specific plans to cope with communications and information issues. 2

Transparency: • Develop and publicize policies and procedures for transparency and the

availability of information to interested parties and affected populations. • Provide complete disclosure of information using language and mechanisms that

facilitate access and comprehension by interested parties and local populations (jargon free, non-technical vocabulary, language of receiving population, appropriate mechanisms of distribution of information)

• Provide complete and objective reports on all activities • Adopt processes of third-party verification of company actions and compliance

with corporate policies and objectives for transparency.

Security and Human Rights: • Conduct a situation assessment of security and human rights at the project,

regional and national level • Apply the ‘Voluntary Principles on Security and Human Rights’.

Relationship with Government: • Assess the regulatory regime with respect to quality of legislation pertaining to

exploration/ project development. • Assess the capacity of government (at the National, regional and local level) to

implement the regulatory regime. • Develop a plan for interaction with government.

Environment, Health and Safety: Environment • Conduct an assessment of environmental risks and hazards • Apply best practice procedures for management of the environment that are relevant to the

geography and culture of the area. • Capacity building/ education of community/ stakeholders in environmental management • Create a community based environmental monitoring and verification process

Health and Safety • Assess risks to health and safety of employees and local people • Provide training and equipment (minimum of safety glasses and boots) to local

employees to ensure a safe working environment

• Conduct (or sponsor) base line health studies to define the pre-mine situation and identify where early intervention can be productive.

SD project Methodologies for monitoring:Performance Indicators are crucial guidance for decision-making in a variety of ways. They can translate physical and social science knowledge into manageable units of information that can facilitate the decision-making process. They can help to measure and calibrate progress towards sustainable development goals. They can provide an early warning, sounding the alarm in time to prevent economic, social and environmental damage. They are also important tools to communicate ideas, thoughts and values because as one authority said, “We measure what we value, and value what we measure.”

The work programme comprised the following key elements:• Enhancement of information exchange among all interested factors on research,

methodological and practical activities associated with indicators of sustainable development, including the establishment of a freely accessible database.

• Development of methodology sheets, which would describe for each of the indicators, its policy relevance, underlying methodology, data availability assessment and sources, to be made available to Government/ authorities.

• Training and capacity building at the regional and national levels in the use of the indicators for monitoring progress towards sustainable development

• Testing of an appropriate combination of indicators and monitoring of experiences to gain experience, assess applicability and further develop the indicators for sustainable development

• Evaluation of the indicators and adjustment as necessary• Identification and assessment of linkages among the economic, social, institutional

and environmental elements of sustainable development to further facilitate decision- making at all levels

• Development of highly aggregated indicators, involving experts from the areas of economics, the social sciences and the environmental sciences and policy makers as well as incorporating non-governmental organization and indigenous views

MECL sustainable development strategy is to be distinguished by having the following key characteristics:• Process and outcome oriented• Built on existing processes and strategies• Comprehensive and integrated, bringing together objectives in the

economic, social and environmental sectors• Demonstrates awareness of future needs and goals• Regular monitoring, learning, feedback and improvement• Nationally owned and country led

• People centered and participatory, engaging all levels and segments of society

• Engages high- level political commitment with support from influential lead institution, such as Ministry of Mines, Ministries of Planning and Finance or other key coordinating units

• Based on national political realities and capabilities• Implementable, with short term and tangible objectives, including a

practical plan for internal and external resource mobilization• Targeted with clear budgetary priorities• Promotes regular and transparent communication and information exchange

Measurement Methods: There are two levels of measurement involved. One level covers the existence of a national strategy for sustainable development and the other the effectiveness with which it is being implemented and the results achieved by having such a strategy. Whether a country has formulated a national strategy for sustainable development can be monitored through periodic surveys or through the national reports submitted by countries to the Commission on Sustainable Development through the national information reporting system.

The extent to which the strategy is actually being implemented and the effectiveness of its implementation would require preparation of a national system of monitoring and evaluation which should be part of the strategy formulation process itself. In this sense, use of the indicators set out in this report would provide an important means for assessing whether MECL strategy is being effectively implemented.

A framework for organizing the selection and development of indicators is essential. Nevertheless, it must be recognized that any framework, by itself, is an imperfect tool for organizing and expressing the complexities and interrelationships encompassed by sustainable development. Ultimately, the choice of a framework and a core set of indicators must meet the needs and priorities of users, in this case national experts, civil society groups and decision makers responsible for the development and use of indicators to monitor progress towards sustainable development. It should be stressed that any country wishing to use indicators, in any systematic way, must develop its own programme drawing on the resources currently available. The framework and core set of indicators outlined in this report provide a good starting point for such a national programme.

The framework employed in the work programme to guide the selection of sustainable development indicators has evolved from a driving force-state-response approach to one focusing on themes and sub-themes of sustainable development. This change in organizational framework has been prompted by the experience of countries that assisted in testing and developing indicators of sustainable development. What follows is a brief history of this evolution and

the rationale for the change to achieve a small core set of sustainable development indicators useful for decision-makers.

2.4 MECL was carved out from GSI initially in 1972, mainly for detailed exploration of minerals, on a commercial approach, in order to reduce the time lag between the initial discovery of a mineral prospect and its eventual exploitation. At the creation of the company, the following two fold objectives were set. • To plan, promote, organize and implement mineral exploration program by the

Central Government from time to time in order to establish viable deposits for commercial exploitation in and outside the country and

• To undertake contract jobs in various fields of mineral exploration and also to take up drilling and mining contracts for purposes other than mineral exploration.

With this mandate, MECL has progressively grown from strength to strength with theinduction of a vast pool of professional experts in the different specialized fields and by adopting modern technologies of exploration and resorting to innovation as per dictates of the situation. It is established as the only organization both in Government & private sector, possessing all the exploration facilities and other allied services under one umbrella. Now, it has emerged as the premier exploration agency in the country.

2.5 MECL shall undertake projects/ activities from a minimum 3 items of Schedule A and at least 2 items of Schedule B listed in Annexure I and in line with MECL operations & business strategy.

3. IMPLEMENTATION AND OPERATION

Resources, roles and responsibility

3.1 MECL shall ensure the availability of resources essential to maintain listed SD projects/activities. Resources that are included human resources, organizational infrastructure, technology and financial resources. MECL Roles and responsibilities are documented and communicated to facilitate the effectiveness of the projects/ activities as under:

Resource management: To determine and provide the resources needed in the organization are planned. The scope of application extends to the entire SD projects implementation.

Provision of Resources and Tools:• Resources needed are determined and provided in timely manner to

implement and maintain the schedule of SD project.• Continually improve the SD projects as also to achieve enhanced stakeholders

satisfaction by interacting with stakeholders.

Resources and Tools: • Budget • Timetable that is realistic for SD implementation • People – appropriately trained and informed • Guidelines for engagement with stakeholders particularly for pre-engagement and engagement • External verification and validation • Tool kit optimized to local situation

Human resourcesHuman resources include personnel performing work that can influence SD work. The competence of such personnel is established on the basis of appropriate education, training, skills and experience. For identification of training needs on continual basis, to fulfill them and to monitor effectiveness of this fulfillment an effective SD process of training will be established.

Appointment of Committee members:

The Director (Technical) is appointed as Chairman of Board level designated Committee with following HODs are Committee Members:

HOD (P&A), concern OICs & Project Managers for:1. Human Resource Management2. Water Management projects implementation3. Energy Management projects implementation4. Training project implementation

HOD(Finance) for :1. Financial Management

HOD(MM) for :1. Material Management

HOD (Exploration) & HOD (Drilling) , concern OICs & Project Managers for :1. Material & Natural Resource Management projects implementation2. Carbon Management projects implementation

Nodal Officer (Member Secretary) : Sr. Manager (Instrumentation)

Financial Resource Allocation The minimum financial resource allocation of fund during financial year on SD projects implementation shall be min. 0.5% of profit after Tax of previous year at present. This SD budget is fixed for each financial year. This funding will not lapse, it will be transferred to a SD fund which shall be accumulated in next year’s SD budget.

3.2 The responsibility of implementation of SD projects lies with the top Management through Nodal Officer, concern HoDs and concern Project Managers. To develop and Implement a Management System and achieve continual improvement in its effectiveness with a focused Top Management commitment. The scope of application extends to the entire management system implementing the SD projects. Management duty:• Provides leadership, articulates vision, sets goals, provides resources • Creates a working environment with a shared vision, common SD philosophy, mutual respect and trust • Be flexible and responsive to social issues • Should be very familiar with the field area, visit the area frequently, be seen and known by key stakeholders • Be role models for the company/project – demonstrate truth and transparency in reporting • Creates a ‘safe working environment’ • Establishes management structures • Facilitate two-way internal communications

• Sharing of information

Management commitmentEvidence of top management commitment to development & continual improvement of SD projects is provided by:-• Established & Appropriate Policy and objectives,• Communicating the importance of meeting stakeholders, Statutory and

regulatory requirements. • Regular management reviews. • Ensuring availability of adequate resources,

The documented statements of Policy and Objectives , List of Resources available, Specific documents pertaining to the communication of the importance of meeting stakeholders as well as regulatory and legal requirements and following a documented procedure for management reviews indicate conformance to this requirement.

SD implementation Committee: Executives from senior level is appointed as SD implementation Committee Members and has responsibility and authority that includes• Ensuring that processes needed for the SD implementation are

established, implemented and maintained.• Reporting to management on the performance of the SD

implementation and any need for improvement, and• Ensuring the promotion of awareness of employee’s requirements

throughout the organization.

Internal communication:Internal communication processes are established through monthly internal communication document from all the SD implementation committee members and communication takes place regarding the effectiveness of the SD implementation.

Strategy for moving forward:• MECL has formed a working group to advance development. • Case histories are an important part of learning and communicating SD Projects and it

would be highly advantageous to have linkages between recommended procedures and practical examples.

• MECL designed self-assessment tool kit, would be very useful

Competence, awareness and training:Responsibilities and Authorities & competence at various levels within the organization have been defined. Documented statements of Responsibility

and Authority define specific responsibilities and authorities of various functions.

Internal communication requirements regarding the effectiveness of the SD project implementation are ensured through Monthly Internal Performance Indicator document and other Performance data such as Audit Summary and Management Reviews:

a. Personnel performing work effecting conformity to SD implementation requirements are competent on the basis of appropriate education, training, skills & experience.

b. Wherever applicable necessary training provided to achieve the necessary competence.

c. Evaluating the effectiveness of the action taken.d. Evaluating the personnel are aware of the relevance and importance of their

activities and how they are contributing to the achievement of the SD implementation objectives.

e. Maintain appropriate records of education, training, skills and experience.

Infrastructure:The supporting services such as transport, communication and information systemhave been determined and shall be provided.

3.3 MECL has formed a Board level designated Committee on Sustainable Development headed by Chairman Cum Managing Director of MECL as its Chairman to approve SD Plan and oversee the SD performance.

Documentation3.3 A brief description of the MECLs SD Policy, Projects and activities shall be

made available on MECLs website: mecl.gov.in. These descriptions shall be clearly signposted and available in hard copy also.

3.4 On MECL website, MECL shall clearly specify and document the following :• SD Policy. • Objectives of the long, medium and short term plans of the MECL.• Projects/ activities undertaken as a part of the long, medium and short term Plans

and the description of the projects/ activities including its planning, implementation and monitoring.

• Resource allocation for the projects/ activities.• Responsibilities and Roles.• Expected major measurable and perceivable results/ deliverables.

3.5 The planning, implementation and monitoring of all projects are documented meticulously. All achieved milestone of all projects/ activities shall be well

supported by documentary evidence in form of photographs and/or adequate internal/ external review.

3.6 MECL has independently develop and shall implement projects/ activities. MECL may involve external, specialized agencies if required.

3.7 MECL shall ensure necessary capacity building activities and appropriate training shall be provided to our internal staff and external partners. The level of this activity shall be considered as an indicator with appropriate weightage.

Research, Advocacy, promotion and Development3.8 The Department of public Enterprise, in conjunction with National Foundation

for Corporate Social Responsibility under the Indian Council of Corporate affairs, Ministry of Corporate Affairs and MECL, will create a National SD Hub which will undertake/ facilitate the following activities:

• Nation-wide compilation, documentation and creation of database of SD projects/ activities and initiatives of MECL;

• Advocacy;• Research;• Accreditation of external independent agencies/ specialists/ consultants

for project review;• Promotional activities, including production of short films, printing of

brochures, pamphlets, promotional materials etc.• Coordinated training activities connected with SD• National and international Conferences, Seminars, Workshops, etc.;• Think Tanking and Collaboration with external agencies to create a SD

Think Tank;• Setting up a National Date Centre;• Any other matter as entrusted to it from time to time by the Department

of Public Enterprises (DPE);• Any other activities that it deems fit for the promotion of Sustainable

Development.

3.9 MECL ensure that every project/ activities undertaken by it shall be communicated and listed on the central database created by the HUB.

4 MONITORING AND REVIEW

4.1 General

MECL has designed Monitoring and Review procedure for Sustainable Development projects/ activities that shall be conducted periodically. This will help to assess progress in SD project implementation. It will serves to drive accountability and transparency, informed decision making about project design and management, and provides for learning to implement into future projects. Systematic and structured reporting process shall facilitate accountability and transparency between MECL and internal& external stakeholders.

Purpose & Scope:To define and implement methods for Monitoring, Measurement, Analysis and improvement SD process to demonstrate implementation and to ensure conformity of SD implementation and maintenance. The scope of application extends to the entire SD implementation process in the organization.

Responsibility:The responsibility of implementation of SD projects lies with the Top Management through Heads of Divisions and Committee members.

Method: a. General requirement for planning and implementation of monitoring,

measurement, analysis and improvement process have been met to demonstrate conformity to SD requirement.

b. Achieve continual improvement as a result of such monitoring, measurement and analysis.

Internal Audit:a) Implementation of clearly defined guidelines and methods for conducting

internal audits through documented procedure ensure appropriate assessment regarding the performance of the SD project implementation.

b) and its conformance to planned process management.

Documented procedures established to define the responsibilities and the requirements for planning and conducting audit, establishing records and reporting results. Records of the audits and their result are maintained.

Responsible for the area being audited are ensured that any corrective actions are taken without undue delay to eliminate detected non conformities and their uses.

Monitoring and Measurement of Processes:This is implemented by carrying out process mapping to identify process performance measures, which are monitored through a monthly performance measurement format. This consolidates performance measures of all the SD projects to check conformance and apply appropriate corrective actions in case of deviations.

Application of statistical process control techniques shall enable monitoring and measurement of processes to indicate process capabilities and performance.

Monitoring and Measurement of SD Project implementation:Monitoring and measurement of characteristics is ensured through SD performance Target Setting Cum Evaluation Template which clearly indicates SD project conformity. Wherever applicable, release of SD performance Target Setting Cum Evaluation Template or for further processing is done only after all planned arrangements have been completed satisfactorily and such a release is specifically authorized by respective committee members or HODs. After that final SD performance Target Setting Cum Evaluation Template is sent to concern ministry.

4.2 Performance Indicator

Objectives of Performance Indicator:The main objective is to make indicators of sustainable development accessible to decision- makers at the national level, by defining them, elucidating their methodologies and providing training and other capacity building activities. At the same time, it was foreseen that indicators as used in national policies could be used in the national reports to intergovernmental bodies.

The importance of the work programme on indicators of sustainable development with a practical and agreed set of indicators that are suited to country-specific conditions and can be used in monitoring progress towards sustainable development at the national level.

Purpose: The existence and implementation of MECL sustainable development strategy reflects MECLs commitment to put in place the institutional mechanisms needed to take a systematic and holistic approach to achieving sustainable development through integrated economic, social and environmental policy planning.

Relevance: To adopt national strategies for sustainable development. These documents affirmed that sustainable development cannot be achieved without greater integration at all policymaking levels. National sustainable development strategies are an essential planning framework that unites priorities in the social, economic and environmental

sectors. A well-designed, fully integrated and effectively implemented sustainable development strategy can enhance national prospects for economic growth and employment while protecting the environment. National sustainable development strategies are necessary in mobilizing and focusing society’s efforts towards achieving sustainable development.

Indicators:Under the items selected from Schedule A and Schedule B, the performance indicators are identified at Annexure II and shall be monitored and measured to gauge the actual performance of the project that has been taken under SD plan.

There are 3 types of Indicators :a. Environmental Condition Indicators (Ambient) (ECI)

Indicators that influence the local, regional, national or global condition of the environment, ecology and energy.

b. Operational Performance Indicators (OPI)Indicators that impact the:

• Inputs of material, energy and services• Design, installation, operation and maintenance of the facilities and equipment• Outputs of products, services, waste & emission (recycled, reused materials, etc.)c. Management Performance Indicators (MPI)

Indicators that are based on:• Implementation of policies and programs (training)• Resource allocation & efficient utilization• Financial performance (environmental cost management)• Community relations (interaction on environmental issues)

4.3 Monitoring mechanism :

MECL has developed a monitoring mechanism by our organizational structure with clear roles and responsibility for every projects/ activities comprising of following steps:

Control of SD project implementation:A documented procedure is established to define the controls and the related responsibilities and authorities for dealing with SD projects.

Wherever applicable, MECL shall deal with non-conforming SD product by one or more of the following ways:

a) by taking action to eliminate the detected non conformityb) Implementation of clearly defined guidelines and methods through a

documented procedure ensure requisite control over non-conforming SD projects.

c) so that non-conforming SD projects are identified and are prevented from unintended use or delivery.

Analysis of Data:Determination, collection and analysis of appropriate data are performed to achieve suitability and effectiveness of the SD project implementation and to identify and evaluate opportunities and scope for completion.

Continual Improvement:Continual Improvement in the effectiveness of the SD project implementation is targeted and achieved through structured management reviews carried out after the process of internal audits. Internal Audit results lead the organization to the processes of corrective and preventive actions after data analysis. The management reviews also assess the continuing suitability of Policy and Objectives to identify scope for continual improvement in SD project implementation.

Corrective Action:Corrective Actions to eliminate the cause of observed non conformities and prevent their recurrence is implemented through clearly defined guidelines and methods set out under the documented procedure for Corrective Action.A documented procedure is established to define requirements fora) review non conformities b) determine the causes of non-conformitiesc) evaluate the need for action to ensure that non conformities do not recurd) determine and implementing action needede) records of the result of action takenf) review effectiveness of corrective actions taken.

Procedure for corrective action:

Purpose:To define & implement methods to avoid recurrence of identified non-conformities.

Responsibility:Nodal Officer & Respective HODs/ In-charges shall be responsible for determining the need for corrective action, ensuring that the corrective action is implemented and is effective. Nodal Officer shall be responsible for effective control and reporting the results for Management Review.

Identification of deficiency:Identifying a deficiency relating to the SD implementation process, Nonconformity report identified during audit and non-achievement of performance levels etc.. , all initiate a corrective action.

Implementation of corrective action:The initiator shall arrange to enter the details of corrective action taken.

Closure of corrective action:After verification of the effectiveness of the corrective action, the Initiator shall arrange to return 1 copy of the Corrective Action after entering the Closure date and scope for preventive actions if any.

Nodal Officer shall then arrange to enter the details in the Corrective Preventive Action Register and present the details during the next Management Review Meeting. The date of Management Review at which the specific Corrective action was presented and discussed shall be recorded in the Corrective Preventive Action Form.

Records of all corrective actions taken shall be maintained by both Nodal Officer as well as the initiator after successful verification.

Procedure for preventive action:

Preventive Action:Preventive actions are initiated and implemented to eliminate the causes of potential non conformities to prevent their occurrence. This is also carried out against a documented procedure which defines clear guidelines and methods for achieving this.

A documented procedure is established to define requirements fora) determine potential non conformities and their causesb) evaluate the need for action to prevent occurrence of non-conformities.c) determine and implementing action neededd) records of the result of action takene) review effectiveness of preventive actions taken.

Purpose:To define and implement methods for prevention of potential or other non-conformities that can have an impact on the effectiveness of the SD project implementation System.

Responsibility:Nodal Officer, respective HODs and Project Managers

Respective HODs/ In-charges shall be responsible for determining the need for Preventive action, ensuring that the Preventive action is implemented and is effective.

Nodal Officer shall be responsible for review & approve of Preventive action, its effective control and reporting the results for Management Review.

Identification of deficiency:Any member identifying a deficiency relating to the process or in any aspect of the SD project implementation, Nonconformity report identified during audit, non-achievement of performance levels etc., all initiate a corrective action through “Preventive Action”.

Records of all Preventive actions taken shall be maintained by both Nodal Officer as well as the initiator.

4.4 Internal Audit and Verification

MECL shall conduct internal review of SD projects/ activities on monthly basis. The procedure for conducting internal audit and verifications is given below:

Purpose:To define and implement methods for conducting Internal SD Audit to ensure continued effectiveness of SD implementation system.

Responsibility:The responsibility for operating this procedure rests with the HOD(BD&P). He shall exercise requisite control over the Internal SD Auditors and co-ordinate with all the departments for effective implementation of Internal SD Audit.

Procedure for appointment of Internal Auditors:Internal SD Audit shall be conducted by internal audit team of the organization or management consultant as appointed by the Top Management of the organization.

Training:Nodal Officer shall ensure that the Internal SD Auditors are adequately trained before they conduct audit activities. Nodal Officer shall maintain training records of auditors and also train the auditors on the contents of this procedure

Frequency of Audit and Audit Schedule:At least one cycle of audit shall be conducted in a month covering all parts of the SD project implementation System. For frequency of audit in any area, HOD(BD&P) shall take into consideration the following factors.a. Importance of the area.b. Results of past audits.c. Magnitude and seriousness of non-conformance.

Audit schedule:Nodal Officer shall prepare an audit plan in requisite form. Based on this audit plan Nodal Officer shall then prepare Audit Schedule for every quarter. The schedule shall be made every quarter and shall be circulated to HODS or In-charges.

Audit assignment:Nodal Officer shall assign each auditor the area of activity. He shall ensure that audits are carried out by auditors not having direct responsibility in the area being audited, but preferably working in co-operation with the relevant personnel.

Nodal Officer shall make available copy of the relevant documented Procedure to the auditors to facilitate conducting the audit.

Audit work:The auditor shall collect evidence of both conformances & non conformances (deficiencies) in the areas assigned to him through interview, examination of records and observation of the activities.

Audit Observations:Auditors shall arrange to enter the onsite audit observation sheet (at the audit area and attach it with any objective evidences collected (if any) during the audit process. At the end of the audit the auditee shall arrange to sign the onsite audit observation sheet as a confirmation of the audit findings by the auditor.

Audit Report:After the completion of the audit activity, auditor shall prepare an Observation Cum Non-conformance Report on the onsite audit observation sheet. The observations shall be classified as Remarks/ Concerns/ Non Conformances. The report shall be prepared in duplicate, with one copy to auditee and the other copy to the Nodal Officer. This shall be done within 2 days of completion of the onsite audit activity.

On receipt of the Observation Cum Non-conformance Report, the auditee shall confirm the disposition action to be taken (for both concerns raised and nonconformities) as well as corrective actions to be initiated (only in case of nonconformities) along with the target dates for completion, in the Observation cum Non-conformance Report (to be prepared in duplicate). The auditee shall initiate corrective action as per Procedure for Corrective Action and furnish cross reference of its number in the Observation Cum Non-conformance Report.

The auditee shall arrange to send the completed Observation cum Non-conformance Report to Nodal Officer within 10 working days from the date of audit.

In case of disagreement between the auditor and the auditee on the arising of non-conformance against the observed deficiency or the need for corrective action, the decision of Nodal Officer shall prevail.

Follow up audits:Nodal Officer shall ensure that the follow-up audits are conducted to verify the effectiveness of action taken on observed non-conformances on agreed target dates. Nodal Officer shall get these audits preferably done by the same auditor, who had earlier raised these non-conformances. Records of the results of Follow-up audit shall be maintained in Observation cum Non-conformance sheet in case of concerns raised. In case of nonconformities raised the follow-up audit comments shall be entered in the Corrective action report raised as per procedure for corrective action.

On re-audit if it is found that the problem still exists, Nodal Officer may discuss with the auditee/ audit area representative and allow extension of time for completing the action and elimination of non-conformance. The outcome of this discussion shall be recorded by Nodal Officer on the reverse page of the Observation Cum Non-conformance Report and shall be signed by Nodal Officer, auditor and auditee.

Alternatively Nodal Officer shall present this deficiency in the next Management Review Meeting for discussion, decision and implementation of suitable action accordingly.

Audit Register:In order to provide an overview of the status of audits conducted, HOD(BD&P) shall maintain Audit Register.

Management Review:Nodal Officer shall submit details of all Non Conformance Reports including incomplete follow-up audits in the next Management Review Meeting for review to ensure the suitability of the SD implementation system.

Maintenance of audit document:Nodal Officer shall arrange to maintain all records pertaining to a each Internal audit programme in separate files. This shall be made available for Management to review as well as for review by external agencies if required.

4.5 Management Reviews

Chairman Cum Managing Director of MECL shall review the SD projects/ activities to ensure that these are implemented efficiently and effectively. The procedure for Management Review is laid down as given below:

General:Structured Management Reviews on monthly basis shall be conducted to ensures a review of continuing suitability and effectiveness of the SD project implementation. The reviews also identify opportunities for improvement, changes to the SD project implementation including changes to Policy and Objectives, changes in legislation and regulation, results of internal audit, analysis of data from any source that may have an impact on the SD project implementation.

Review input:The input to management review that includes information ona) result of auditb) process performance and SD conformityc) status of preventive and corrective actionsd) follow-up actions from previous management reviewse) changes that could affect the SD implementation andf) recommendations for improvement

Review output:The output from the management review includes decision and actions related to:a) improvement of the effectiveness of the SD project implementation and its

processesb) improvement of SD requirements, andc) resource needs.

Procedure for Management Review & Control:

Purpose:To define and implement methods for fulfilling the role of Top management ina. Providing a commitment towards the SD Project implementation, including

reviewing organization’s SD processes to ensure its continuing suitability, adequacy and effectiveness as well as to assess opportunities for improvement and need for changes to the SD project implementation including the policy and objectives

b. Ensuring effective Internal Communication within the organization regarding the performance of the SD project implementation

c. Regular Collection & analysis of Datad. Initiate actions for Continual improvement.

Responsibility:Top Management shall be responsible for effective implementation of this procedure. The Nodal Officer & all HODs shall be responsible to ensure regular Management

Review, which shall be attended by all HOD’s and other invitees and shall be chaired by Top Management

Procedure:1. Collection & Analysis of Data• All concerned HODs & committee members shall arrange to collect data &

information pertaining to Objectives as well as Internal performance indicators along with proposed action plan on or after each month ending mentioning current status of SD implementation as Internal communication and send it to Nodal Officer

• Also all concerned HODs & committee members shall arrange to send a copy of the corrective & preventive actions initiated within the process (if any) clearly showing their present status.

• Nodal Officer shall arrange to verify all the data received and compile the same in Internal Communication document in a consolidate form to be presented during Monthly Management Review.

The analysis of data shall specifically provide information relating to:a) Present status of SD implementationb) conformity to process implementationc) characteristics and trends of processes and status including opportunities for

preventive action.

2. Management Review• Monthly review shall be carried out for review of all Performance

Indicators and their results and the actions proposed against these results, apart from review of status/ Feedbacks and suggestions for improvement if any. This shall be done during 1st week of every month and shall be carried out by top management including all concerned HODs & committee members.

• Management review shall also be carried out after every audit cycle to discuss the findings and the actions proposed apart from other issues.

• Nodal Officer shall responsible for collecting relevant information and arranging the Management review meeting.

• The review shall consist of a well-structured and comprehensive evaluation of the issues concerned, including assessment of overall effectiveness in satisfying the requirement of SD project implementation, and organization’s stated SD policy and objectives.

• All Management Review meets shall review whether SD objectives as per the stated SD policy and related results comply with planned arrangement.

• All Management Review shall take up the follow-up actions from the previous management reviews as the First point in the agenda.

• All the observations, recommendations, and conclusions reached as a result of review and evaluation shall be recorded for necessary actions in Management Review minutes of meeting.

• In the review meeting itself the follow-up actions to be taken shall be decided and the responsibility shall be assigned.

• Nodal Officer shall arrange to circulate all observations, recommendations, and conclusions reached and follow-up actions to be taken with regard to the Management Review Meeting to concerned functionary.

• All concerned functionary shall arrange to initiate actions as per the decisions taken at the Management review and submit a compliance report to the Nodal Officer shall arrange to review the compliance report and submit the same for Management Review in the next MRM.

4.6 Communication to StakeholdersMECL shall publish/ communicate information on our MECL web site and in Annual Report regarding SD projects/ activities in a structured manner to our stake holders and public at large.

4.7 MECL ensures that appropriate & necessary information regarding environmental performance of MECL shall be communicated throughout the company. This will allow the internal stakeholders to fulfill their responsibilities to help MECL reach the planned SD performance. MECL may also issue environmental reports or statements that provide information describing our SD policy and related activities to external stakeholders.

4.8 MECL shall prepare Sustainable Development and Corporate Social Responsibility in Annual Report on its implementation of SD projects/ activities including information related to physical and financial progress.

5. PROJECT EVALUATION

5.1 The performance of a project/ activity shall be evaluated based on our SD objective, scope, deliverables and benefits.

PURPOSE & SCOPE:To achieve planned performance of SD project implementation through evaluation based on its objective, scope, deliverables and benefits.

RESPONSIBILITY:The responsibility of implementation lies with the top management through Nodal Officer & concern HoDs.

METHOD:

Evaluation of SD project implementation:Planning of SD project implementation has been carried out resulting in:a) The Determination of Objectives and SD project Requirements.b) Establishing the SD project processes with supporting documentation

wherever necessary. Planning and provision of resources required for SD project implementation.

c) Establishing methods for verification, validation, monitoring, inspection and test activities which specifically relate to SD project implementation and acceptance.

d) Availability of Records which provide evidence that the results of the SD project implementation processes meet SD requirements.

Final evaluation:The concurrent as well as final evaluation of the project activity shall be carried out by an external independent agency. For this purpose MECL may opt for conducting evaluation through:a. Quality Council of India accredited consultantsb. Energy auditors certified by Bureau of Energy Efficiencyc. Certified persons from other CPSEs.d. Any other agencies/ specialists/ consultants duly certified by Government

bodies

5.2 MECL has mentioned clearly the SD projects/ activities and project wise performance indicators. This is considered as the most important/ vital for each project at the time of submission of draft MoU to Ministry of Mines. MECL shall also specify the weights assigned and targets against each of the project/ activity under a five-point scale (Excellent, Very Good, Good, Fair, Poor) of the MoU.

5.3 The targets and performance indicators of SD projects/ activities are discussed with all HODs of MECL and Board of Directors of the Company. After deliberations, these projects/ activities along with performance indicators to be achieved shall be incorporated in the MoU signed. Once the performance indicators are decided in the MoU, evaluation shall be based on actual achievement at the year end vis-à-vis targets.

5.4 Results/ benefits of long term SD projects/ activities may not accrue in short run or during the year of MoU under consideration, in such a situation the progress made in the efforts shall be taken into consideration. The concurrent as well as final evaluation of the project / activity shall be carried out by following external independent agency/ specialist/ consultant :

• Quality Council of India accredited consultant on the website of Ministry of Environment & Forest;

• Energy auditors certified by Bureau of Energy Efficiency;• Certified personnel from other CPSEs;• Any other agencies/ specialists/ consultants duly certified by

Government bodies.

A report of the actual performance of MECL SD projects shall be prepared by the Evaluator by an external body and shall be enclosed with its evaluation report for scrutiny and evaluation by the Task Force.

5.5 At the year end, MECL shall submit the evaluation report on SD performance in MoU including actual achievement in respect of expenses on SD as a percentage of PAT and achievement of performance indicator in respect of each of the project under SD, after passing through the Board of Directors and scrutiny by administrative Ministry/ Department. The DPE/ Task Force will evaluate the actual performance vis-à-vis targets in MoU and award the final score.

6 FILLING UP TARGET SETTING CUM EVALUATION TEMPLATE AND MARK / WEIGHT ALLOTMENT PROCEDURE FOR MoU

6.1 MECL would be evaluated under the MoU framework for achievement in SD project implementations.

6.2 For this MECL shall select 3 projects from Schedule A and 2 from Schedule B.

6.3 MECLs actual performance vis-à-vis MoU targets on SD will be evaluated on the basis of the following :

a. SD expenses incurred andb. Progress made in respect of chosen projects

6.4 MECL shall submit the requisite information on SD in the prescribed Target Setting cum Evaluation Template given at Annexure III at the time of:

a. Submission of the draft MoU to the Task Force Syndicate andb. Submission of self-evaluation report on or before 31st August each year

i.e. just before MoU performance Evaluation by Task Force.

During submission of Draft MoU

MECL shall submit the projected Annual Expenditure on SD on a five point scale (Excellent, Very Good, Good, Fair and Poor) (table2); 5 chosen SD projects along with one performance indicator for each and performance target values on a five point scale Excellent, very Good, Good, Fair and Poor) at the time of submission of draft MoU (Table3)

During Submission of Performance Evaluation Report

MECL shall submit the details of composition of Board on SD; regular SD Meetings held, Key decisions taken (Table1); Total Expenditure incurred for the year on SD and its percentage of profit after Tax (PAT) (Table2); actual performance achievement as compared to target value in respect of performance indicator for each of 5 chosen projects (Table3); total number of chosen projects evaluated by independent External Agency/ Expert/ Consultant (Table4) and Publication on SD performance Report (Table5), on or before 31st, August every year. MECL shall not fill up score allotted for each Table as the same will be allotted by the Task Force during evaluation of the MoU.

6.5 Target Setting cum Evaluation Template consists of 5 Tables, details of which are as under :

6.5.1 Table 1 : MECL shall submit the details of approval of specific SD plan and SD Budget, by Board of Directors at the time of submission of draft MoU. In case the details of approval of specific SD plan and SD Budget by the Board of Director are not submitted at the appropriate time, “poor” grade will be awarded at the time of evaluation of MoU. SD policy shall be made available on the website of MECL. Creation of Board level Designated Committee on SD and minutes of regular committee meeting duly signed by the member will have a weightage of 0.5 out of 5 on SD in the MoU.

6.5.2 Table 2 : SD Budget as a percentage of PAT- MECL indicated proposed SD budget as a percentage of profit after Tax (PAT) of the previous year at the time of submission of draft MoU. It will have a weightage of 1 out of 5 on SD in the MoU.

With a view to distinguishing “Excellent Performance” from “Poor Performance”, five different performance targets of projected annual expenditure on SD on a five-point scale (Excellent, Very Good, Good, Fair and Poor) shall be fixed in the MoU.

At the end of the year, during performance evaluation of MoU, MECL shall indicate actual expenditure incurred on SD, as percentage of Profit after Tax (PAT). This will be verified by an independent Expert or the SD Committee.

6.5.3 Table 3 : Project Chosen by MECL :

Stage -1: MECL shall submit 5 SD projects (any 3 projects under Schedule A and any 2 under Schedule B – illustrate list of projects at Annexure I) at the time of submission of draft MoU to the Task Force.

MECL shall indicate one performance indicator (illustrative list in Annexure II), which it considers to be the most important/ vital/ key indicator for each project at the time of submission of draft MoU.

MECL shall assign due weightage for projects chosen will be 2.5 out of 5 on SD in MoU.

Stage -2: During the negotiation meeting, Task Force will discuss SD projects/ activities and key performance indicators. With a view to distinguishing “Excellent performance” from “Poor Performance”, five different performance targets on a five-point scale (Excellent, Very Good, Good, Fair and Poor) shall be fixed in the MoU. The Task

Force can add/ delete/ modify the SD Projects, performance indicators, target values and weights.

After deliberations during the negotiation meeting, such projects along with target values against performance indicators and weights as approved by Task Force shall be incorporated in the MoU. However, MECL can substitute only one project out of those agreed in MoU during the course of the performance year provided a notice indicating the intention to substitute the same is given to the Task Force member In-Charge of SD, three months before the start of the project.

6.5.4 Table 4 :MECL shall submit documentary evidence in respect of Evaluation of SD projects by independent External Agency/Expert/Consultant, which will carry a weight of 0.5 out of 5.

6.5.5 Table 5 :Documentation & reporting of SD will be in the form of a stand-alone SD Report or a chapter as a part of the Annual Report which will carry a weight of 0.5 out of 5.

6.6 Assessment of SD in MoU :At the year end, MECL shall submit Self-Evaluation Report on SD performance in respect of:1. Actual expenses on SD as against target and as a percentage of PAT (Table 2).2. Actual achievement/ milestones in respect of each SD project/ activity agreed in

MoU target (Table3).3. Evaluation of SD projects by independent External Agency/ Expert/ Consultant

(Table 4)4. Information in respect of documentation i.e. Publication of SD Report (Table 5)

Such self – Evaluation Report of MECL shall be duly supported by a report of independent External Agency/ Expert/ Consultant.

6.7 MECL shall submit the evaluation report to DPE after approval of the Board of Director and through the Administrative Ministry. The Task Force, after due scrutiny, will award the final score out of 5 on Sustainable Development.

Annexure IList of SD projects to be undertaken in Schedule A & B

1. Short term plan of Projects/ Activities that shall be implemented by MECL in Schedule A

Schedule A (Core) MECL’s Projects/ ActivitiesWater Management 1. Rain Water Harvesting at CHQ Building

Energy Management 1. Installations of Solar Lights at Information Technology Centre.2. Installations of Solar Water Heaters at Director Bungalows.3. To carry out Energy Audit & implementation of Director Bungalows, Officers Quarters and

Guest House.4. Use of CFL bulb at 200 locations.5. Use of Energy Efficient Lights at CHQ Building, Utilities Complex, RMC (Hingna), RMC

(Hyderabad) RMC (Ranchi) and Director Bungalows6. All Tube-lights & Fans at CHQ Building, Utilities Complex, RMC (Hingna), RMC (Hyderabad)

RMC (Ranchi) and Director Bungalows are to be replaced by Electronic Chokes & Electronic speed controller respectively.

Material & Natural Resource Management

1. Re use of crab bit, tool joints, jaws etc.- 300 nos.

2. Medium term plan of Projects/Activities that shall be implemented by MECL in Schedule A

Schedule A (Core) MECL’s Projects/ ActivitiesWater Management 1. Rain Water Harvesting at Utilities Complex and Director BungalowsEnergy Management 1. Installations of Solar Lights at Chemical, Physical and Petrology Laboratories Centre.

2. Installations of Solar Water Heaters Officers Quarters and Guest House at Nagpur.3. To carry out Energy Audit & implementation of Staff Quarters.4. Use of Energy Efficient Lights at Officers and Staff Quarters and Guest House5. All Tube-lights & Fans at Officers and Staff Quarters and Guest House are to be replaced by Electronic Chokes & Electronic Speed controllers respectively.



3. Long term plan of Projects/ Activities that shall be implemented by MECL in Schedule A :

Schedule A (Core) MECL’s Projects/ ActivitiesWater Management 1. Rain Water Harvesting at RMC (Hingna), RMC (Hyderabad). RMC (Ranchi), Officers

and Staff Quarters and Guest House.Energy Management 1. Installations of Solar Lights at Physical and Petrology Laboratories Centre

2. Installations of Solar Water Heaters at Staff Quarters and Guest House at Nagpur.3. To carry out Energy Audit & implementation of RMC (Hyderabad), RMC (Ranchi).4. Use of Energy Efficient Electrical Appliances (5 Star Rating

Electrical Appliances) at CHQ Building, Utilities Complex, RMC (Hingna), RMC (Hyderabad). RMC (Ranchi), Director Bungalows, Officers and Staff Quarters and Guest House.

5. Installations of Trolley based Solar Lights at all MECL Projects etc.



1. Short term plan of Projects/ Activities that shall be implemented by MECL in Schedule B

Schedule B (specific) MECL’s Projects/ ActivitiesCarbon Management 1. Carbon Emission Management for drill machine in 10 nos. of projects.

Training 1. Training of employees, local communities on aspects of SD Creating mandatory hours of SD training for employees

2. To provide training on Energy Conservation to the Employees of MECL

5 Medium term plan of Projects/Activities that shall be implemented by MECL in Schedule B

Schedule B (specific) MECL’s Projects/ ActivitiesCarbon Management 1. Tree Plantation



6 Long term plan of Projects/ Activities that shall be implemented by MECL in Schedule B

Schedule B (specific) MECL’s Projects/ ActivitiesCarbon Management 1. Development of Clean development mechanism (CDM) projects.



1. In addition to above selected projects under Short, Medium and Long Term SD projects, new more projects shall be selected in future.

2. These projects/activities are to be implemented in phase manner in consultation with Board of Directors of MECL. After Boards approval, it will be incorporated in Dynamic Parameters in phase manner of MoU to be signed with Ministry of Mines every year.

Annexure IIPerformance Indicators for selected SD Projects under of Schedule A &

B:

1. For Short term plan of Projects/ Activities that shall be implemented by MECL in Schedule A :

Schedule A(Core) MECL’s Projects/ Activities Performance indicators

Water Management -Rain Water Harvesting at CHQ Building Project Objective: To reduce water consumptionECI: Quantum of water collected at top floor of the assigned building. OPI :Water consumption per unit of productMPI: Cost of water saving after implementation of project/ activities achieve objective and time frame.

Energy Management -Installations of Solar Lights at IT Centre.-Installations of Solar Water Heaters at Director Bungalows.-To carry out Energy Audit & implementation of Director Bungalows, Officers’ Quarters and Guest House.-Use of Energy Efficient Lights at CHQ Building, Utilities Complex, RMC (Hingna), RMC (Hyderabad) RMC (Ranchi) and Director Bungalows-All Tube-lights & Fans at CHQ Building, Utilities Complex, RMC (Hingna), RMC (Hyderabad) RMC (Ranchi) and Director Bungalows are to be replaced by Electronic Chokes & Electronic speed Controller.

Project Objective: To increase the energy efficiencyECI: No. of Electrical appliances OPI: Energy used annually per unit of product.MPI : No. of persons trained in implementing Energy Management system in the plant and time frame


-Re use of crab bit, tool joints, jaws etc.- 300 nos.

Project Objective: To reduce use of material & natural resources.ECI: Number of items can be reused.OPI: Number of items reused. MPI : Percentage of initiatives targets that have been achieved and time frame

2. For Medium term plan of Projects/ Activities that shall be implemented by MECL in Schedule A :Schedule A MECL’s Projects/ Activities Performance indicatorsWater Management

-Rain Water Harvesting at Utilities Complex and Director Bungalows

Project Objective: To reduce water consumptionECI: Quantum of water collected at top floor of the assigned building. OPI :Water consumption per unit of productMPI: Cost of water saving after implementation of project/ activities achieve objective and time frame.

Energy Management

-Installations of Solar Lights at Chemical, Physical and Petrology Laboratories Centre.-Installations of Solar Water Heaters Officers Quarters and Guest House at Nagpur.-To carry out Energy Audit & implementation of Staff Quarters.-Use of Energy Efficient Lights at Officers and Staff Quarters and Guest House-All Tube-lights & Fans at CHQ Building, Utilities Complex, RMC (Hingna), RMC (Hyderabad) RMC (Ranchi) and Director Bungalows are to be replaced by Electronic Chokes & Electronic speed controller.



-Re use of crab bit, tool joints, jaws etc.- 400 nos.


3. For Long term plan of Projects/ Activities that shall be implemented by MECL in Schedule A :

Schedule A Projects/ Activities Performance indicatorsWater Management

-Rain Water Harvesting at RMC (Hingna), RMC (Hyderabad). RMC (Ranchi), Officers and Staff Quarters and Guest House.

Project Objective: To reduce water consumptionECI: Quantum of water collected at top floor of the assigned building. OPI :Water consumption per unit of productMPI: Cost of water saving after implementation of project/ activities achieve objective and time frame.

Energy Management

-Installations of Solar Lights at Physical and Petrology Laboratories Centre-Installations of Solar Water Heaters at Staff Quarters and Guest House at Nagpur.-To carry out Energy Audit & implementation of RMC (Hyderabad), RMC (Ranchi).-Use of Energy Efficient Electrical Appliances (5 Star Rating Electrical Appliances) at CHQ Building, Utilities Complex, RMC (Hingna), RMC (Hyderabad). RMC (Ranchi), Director Bungalows, Officers and Staff Quarters and Guest House.-Installations of Trolley based Solar Lights at all MECL Projects etc.



-Re use of crab bit, tool joints, jaws etc.-500 nos.


1. For Short term plan of Projects/ Activities that shall be implemented by MECL in Schedule B :

Schedule B MECL’s Projects/ Activities Performance indicatorsCarbon

Management

-Low carbon strategy development & implementation

Project Objective: To reduce Carbon Emission level from Exploration equipmentECI: % of Carbon emission from the exhaust of Exploration equipment OPI : Fuel consumption per hour of Exploration equipmentMPI : Cost incurred on retuning/ maintenance of Exploration equipment after implementation of project/ activities to achieve objective and time frame.

Training -Training of employees, local communities on aspects of SD -Creating mandatory hours of SD training for employees-To provide training on Energy Conservation to the Employees of MECL

Project Objective: To people on sustainable development activities.ECI: No. of persons understand the concept of Sustainable Development OPI : No of persons imparted training with mandatory hours of training.MPI : Cost incurred on employees imparted SDTraining

2. For Medium term plan of Projects/ Activities that shall be implemented by MECL in Schedule B :

Schedule B MECL’s Projects/ Activities Performance indicatorsCarbon Management

-Tree Plantation Project Objective: To reduce Carbon Emission level by Tree PlantationECI: % of Carbon emission level from Tree plantation OPI : Number of Trees planted per square Km.MPI : Cost incurred on Trees Plantation and time frame

Training -Training of employees, local communities on aspects of SD -Creating mandatory hours of SD training for employees-To provide training on Energy Conservation to the Employees of MECL

Project Objective: To people on sustainable development activities.ECI: No. of persons understand the concept of Sustainable Development OPI : No of persons imparted training with mandatory hours of training.MPI : Cost incurred on employees imparted SDTraining

3. For Long term plan of Projects/ Activities that shall be implemented by MECL in Schedule B :Schedule B Projects/ Activities Performance indicatorsCarbon Management

Development of Clean development mechanism (CDM) projects.

Project Objective: To reduce Carbon Emission level from Exploration equipmentECI: % of Carbon emission from the exhaust of Exploration equipment OPI : Fuel consumption per hour of Exploration equipmentMPI : Cost incurred on retuning/ maintenance of Exploration equipment after implementation of project/ activities to achieve objective and time frame.

Training -Training of employees, local communities on aspects of SD

-Creating mandatory hours of SD training for employees

-To provide training on Energy Conservation to the Employees of MECL

Project Objective: To people on sustainable development activities.ECI: No. of persons understand the concept of Sustainable Development OPI : No of persons imparted training with mandatory hours of training.MPI : Cost incurred on employees imparted SD Training

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