LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION ... · PDF fileBarry Waite , Vice...

LOS ANGELES UNIFIED SCHOOL DISTRICT

SCHOOL CONSTRUCTION BOND CITIZENS’ OVERSIGHT COMMITTEE

Bond Oversight Committee 333 S. Beaudry Avenue, 23rd Floor, Los Angeles, CA 90017Phone: 213. 241.5183Fax: 213.241.8354www.laschools.org/bond

Quynh Nguyen, Chair LAUSD Student Parent Barry Waite, Vice Chair CA Tax Reform Assn. Susan Linschoten, Secretary L.A. Co. Auditor-Controller’s Office Stuart Magruder, Executive Committee American Institute of Architects Rachel Greene, Executive Committee Tenth District PTSA Joseph P. Buchman – Legal Counsel Burke, Williams & Sorensen, LLP (Vacant) Oversight Committee Consultant

Bevin Ashenmiller LAUSD Student Parent Araceli Sandoval-Gonzalez Early Education Coalition Greg Good L.A. City Mayor’s Office Michael Keeley CA Charter School Association Karen Krygier L.A. City Controller’s Office Kate Mergen Assoc. General Contractors of CA

Ron Miller L.A. Co. Federation of Labor AFL-CIO Scott Pansky L.A. Area Chamber of Commerce Dolores Sobalvarro AARP Kathryn Steinberg 31st District PTSA Celia Ayala (Alternate) Early Education Coalition Arlene Barrera (Alternate) L.A. Co. Auditor-Controller’s Office Timothy Popejoy Bond Oversight Administrator Daniel Hwang Asst. Administrative Analyst

School Construction Bond Citizens’ Oversight Committee

Regular Meeting LAUSD HQ – Board Room

333 S. Beaudry Avenue Los Angeles, CA 90017

Thursday, March 29, 2018 10:00 a.m.

Live video stream available for this meeting at http://lausd.granicus.com/MediaPlayer.php?publish_id=2

Item

Presentation/Discussion

Time

Presenter

Call To Order Q. Nguyen

Chair’s Remarks Q. Nguyen

1. Consent Calendar

February 1, 2018 Meeting Minutes 2 Minutes Q. Nguyen

2. Chief Facilities Executive’s Report 10 Minutes M. Hovatter

3. Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve a Project to Address Critical School Safety and Repair Needs at Coliseum Elementary School

10 Minutes G. Garcia

4. Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve 15 Board Member Priority and Local District Priority Projects

10 Minutes G. Garcia

5. Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve the University Pathways Medical Magnet Academy Upgrade Project at Gompers Middle School

10 Minutes K. Tokes

LOS ANGELES UNIFIED SCHOOL DISTRICT SCHOOL CONSTRUCTION BOND CITIZENS’ OVERSIGHT COMMITTEE

Regular Meeting Thursday, March 29, 2018

10:00 a.m.


Item

Presentation/Discussion

Time

Presenter

6. Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve the University Pathways Public Service Academy Upgrade Project at Drew Middle School

10 Minutes K. Tokes

7. Public Comment Q. Nguyen

8. Discussion of Non-Agenda Matters Q. Nguyen

Bond Oversight Committee Upcoming Meeting Schedule:

April 26, 2018 May 31, 2018

Bond Oversight Committee meetings are aired on KLCS-TV (channel 58) on the Sunday following the meeting date. Broadcast time of the Bond Oversight Committee meetings may change due to the volume of broadcasts scheduled for the day. Please call (213) 241-4036 the Friday prior to the Sunday Broadcast to verify the time.

This agenda has been prepared and posted as required by law to inform the public and assist in the orderly administration of the Committee’s meetings. The Committee may take action on any item that appears on this agenda. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Bond Oversight Committee Administrator, (213) 241-5183. Notification 48 hours prior to the meeting will enable the Oversight Committee to make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)

School Upgrade Program Spending Targets

(as of 01/31/2018)

Compiled by BOC Staff based on financial data

submitted by District Staff

Spending Target for

Projects*

Remaining

Available

Remaining

Available

(%)

Major Renovations/Modernizations/Reconfigurations to School Buildings 3,625,048,425$ 40,558,094$ 1.1%

Critical School Repair and Safety Improvements to School Building Components 1,035,532,719$ 38,586,512$ 3.7%Leverage Partnerships to Provide After School Activities & Programming and Community Use of Facilities 52,671,606$ (9,585,407)$ NA

IT School Network Infrastructure Upgrades Executed by FSD 169,946,552$ 2,111,195$ 1.2%

Modernize and Repair School Cafeterias 108,059,218$ 14,918,455$ 13.8%School Upgrades and Reconfigurations to Support Specialized Instructional Programs 133,887,554$ 39,474,035$ 29.5%

Build New and Repair Aging Early Childhood Education Centers 65,832,647$ 46,885,176$ 71.2%

Provide/Upgrade Adult and Career Education Facilities 61,734,510$ 11,138,084$ 18.0%

Renovate Special Education Centers ‐ Compliance with ADA Title II 577,132,740$ 336,161,428$ 58.2%

Districtwide Charter School Facilities 244,984,747$ 166,997,753$ 68.2%

Board Member Priority Projects** 28,853,043$ 26,933,717$ 93.3%

Local District Priority Projects** 28,812,500$ 28,812,500$ 100.0%

FSD‐Stakeholder/Specialized Client Programs Subtotal 6,132,496,261$ 742,991,542$ 12.1%

Technology Infrastructure and System Upgrades ‐ ISIS, Core IT Network Upgrades, Disaster Recovery Systems 374,637,497$ 17,863,644$ 4.8%

Upgrade and Equip Schools with 21st Century Technology ‐ ITI 327,945,106$ 150,086,123$ 45.8%

Upgrade Districtwide Emergency Radio System Servicing Schools 35,875,000$ 35,875,000$ 100.0%

ITD Subtotal 738,457,603$ 203,824,767$ 27.6%

TRANSPORTATION SERVICES STRATEGIC EXECUTION PLAN

Replace Aging and Polluting School Buses 33,375,000$ 85,000$ 0.3%

TSD Subtotal 33,375,000$ 85,000$ 0.3%

OFFICE OF THE INSPECTOR GENERAL

Conduct Ongoing Inspector General Independent Audits of Bond Projects 40,000,000$ 29,995,382$ 75.0%

OIG Subtotal 40,000,000$ 29,995,382$ 75.0%

TOTAL 6,944,328,864$ 976,896,691$ 14.1%

** Board Member and Local District Priority categories have a high percentage remaining because there are still funds available for these priorities that pre‐date the SUP.

FACILITIES SERVICES DIVISION STRATEGIC EXECUTION PLAN

FSD‐Stakeholder Programs

Specialized Client Programs

INFORMATION TECHNOLOGY DIVISION STRATEGIC EXECUTION PLAN

* Includes all actions that modified the amount available for direct projects since the inception of the SUP in January 2014.

AGENDA ITEM

#1






School Construction Bond Citizens’ Oversight Committee

Regular Meeting LAUSD HQ – Board Room

333 S. Beaudry Avenue Los Angeles, CA 90017

Thursday, February 1, 2018 10:00 a.m.

Please see the archived video of the meeting for all discussions/questions:

http://lausd.granicus.com/MediaPlayer.php?clip_id=652

Committee Members Present (12): Quynh Nguyen, Barry Waite, Susan Linschoten, Stuart Magruder, Rachel Greene, Bevin Ashenmiller, Araceli Sandoval-Gonzalez, Greg Good, Mike Keeley, Karen Krygier, Kate Mergen, Dolores Sobalvarro

Committee Members Absent (3): Ron Miller, Scott Pansky, Kathryn Steinberg

00:03:47 Call to Order Ms. Nguyen called the meeting to order at 10:03 a.m. 00:03:53 Agenda Item 1. Recognition of Tom Rubin Ms. Nguyen announced that the agenda items would be taken slightly out of order today, because the meeting will

start with a recognition of Tom Rubin, Independent Oversight Consultant to the Bond Oversight Committee (BOC), who served the BOC and the students of the District for 17 years. She stated that there are many invisible public servants for whom modernizing schools and ensuring highest return of investment for taxpayers is way more than a job, but a life mission, and Tom is an exemplary model of this ideal.

Ms. Nguyen welcomed back some former Chairs/Leaders of the BOC from the last 17 years to honor Mr. Rubin’s

service.

BOC Meeting Minutes February 1, 2018 Page 2


Speakers:

Robert Garcia, former BOC Chair (Planning and Conservation League) Constance Rice, former BOC Chair (L.A. City Controller’s Office) Liz Bar-El, former BOC Chair (LAUSD Student Parent) Stephen English, former BOC Chair (L.A. City Controller’s Office) Pamela Schmidt, former BOC Chair (Early Education Coalition) John Naimo, former BOC Vice-Chair (L.A. County Auditor/Controller’s Office)

Ms. Nguyen thanked the former BOC leaders, and then gave the current BOC members an opportunity to recognize Mr. Rubin. Mr. Waite and Ms. Nguyen took a moment to make some remarks about their experiences with Mr. Rubin, and to express their gratitude for his service. Mr. English presented a resolution from the Board of Education and the Superintendent to recognize the distinguished service of Mr. Rubin. The former BOC leaders presented a traditional LAUSD school bell, which was awarded to Mr. Rubin as a token of appreciation from the BOC.

00:36:52 Chair’s Remarks Ms. Nguyen read the BOC’s mission Statement:

“The mission of the Oversight Committee is to oversee the permissible and prudent expenditure of funds for the construction, repair, and modernization of schools by the Los Angeles Unified School District (LAUSD). In order to effectively carry out that mission the Oversight Committee must remain strong and independent. That is our responsibility to the District, the teachers, the students, and the taxpayers.” Ms. Nguyen informed any public speakers wishing to address the BOC to do so by signing up on the provided speaker’s forms to the right of the podium.

00:37:34 Agenda Item 2. Consent Calendar – Meeting Minutes (November 2, 2017 Meeting Minutes) A motion to approve the Consent Calendar was duly made and seconded. 00:38:13 There was a vote. Ayes: 12 – Quynh Nguyen, Barry Waite, Susan Linschoten, Stuart Magruder, Rachel Greene, Bevin Ashenmiller,

Araceli Sandoval-Gonzalez, Greg Good, Mike Keeley, Karen Krygier, Kate Mergen, Dolores Sobalvarro Nays: 0 Abstentions: 0 Absences: 3 – Ron Miller, Scott Pansky, Kathryn Steinberg The Consent Calendar was approved.



00:38:19 Agenda Item 3. Chief Facilities Executive’s Report Presenter: Mark Hovatter, Chief Facilities Executive, Facilities Services Division (FSD)

Mr. Hovatter presented the Chief Facilities Executive’s Report beginning with some of the work that has been

completed during the Winter break. He explained that FSD schedules work over the Winter break because there are less obstacles in the way of construction, and more flexibility with project types when school is not in session. Mr. Hovatter stated that the plan was to complete 43 projects during the Winter break. They were only able to complete 41 projects during the Winter Break, but the remaining two projects will be completed by the end of this week. He didn’t talk about the specific projects, but the details were provided in the handout that was provided to the Members.

Mr. Hovatter continued his presentation with an update on the School Upgrade Program (SUP). He showed the

Members a progress chart that describes how the SUP is progressing in terms of identifying work and project completion.

Mr. Hovatter concluded his presentation with a report on the availability of local workers. He talked about some of the

concerns he has about how the District is going to finish the work that needs to get done without an adequate workforce. He explained that there is $7B worth of Measure Q work that the District is going to execute over the next few years, and there are multiple agencies in the Los Angeles area that will be executing work at the same time, so it will be a challenge to hire the workforce needed to execute all of the work. Surveys conducted by the Associated General Contractors of California show that contractors are having trouble getting a workforce right now, and that it’s going to be difficult in times to come. Contractors are increasing pay rates and offering incentives in order to attract workers from other contractors, but that does not solve the problem for the industry. Mr. Hovatter stated that the District feels that it is responsible to create and grow its own workforce. As an educational institution, the District is preparing people for careers and it is not losing focus of the fact that construction is a viable career. Mr. Hovatter added that the District is fortunate to be able to work with the Southern California Partnership for Jobs to try to recruit younger people into the industry. He presented a recruiting film put together by the Southern California Partnership for Jobs in conjunction with KLCS, and informed the Members that he will try to get the film in the hands of every guidance counselor so they can let kids know that there is a viable option for them.

All questions were answered by Mr. Hovatter. [Ms. Nguyen informed the Members that they were just provided an update on the School Upgrade Program (SUP).

This stems from the request by various Members to receive a regular report on remaining bond funds. She added that what was provided today is not a complete picture of the program, but hopes to have a full summary in subsequent months.]

01:03:39 Agenda Item 4. Amendment to the FSD SEP to Define and Approve Six Projects that Address Critical School

Safety and Repair Needs Presenter: Greg Garcia, Interim Director of Maintenance & Operations (M&O), FSD [Before starting his presentation, Mr. Garcia thanked Mr. Rubin for all his hard work and all the advice Mr. Rubin gave

him over the years.] Mr. Garcia presented the amendment to the FSD SEP to define and approve six projects that address critical school

safety and repair needs, with a combined budget of $17,977,009. The projects consist of mostly campus-wide roofing replacements and new HVAC units at King-Drew Senior High Medicine and Science Magnet, Los Angeles Senior High School, John Muir Middle School, Pacoima Middle School and Nora Sterry Elementary School, with the



exception of one project to repair fire damage at Emerson Community Charter School. The individual project descriptions, along with the budgets and schedules are listed in Attachment A of Board Report 293-17/18.

All questions were answered by Mr. Garcia. A motion to recommend Resolution 2018-01 was duly made and seconded. 01:13:27 There was a vote. Ayes: 12 – Quynh Nguyen, Barry Waite, Susan Linschoten, Stuart Magruder, Rachel Greene, Bevin Ashenmiller,

Araceli Sandoval-Gonzalez, Greg Good, Mike Keeley, Karen Krygier, Kate Mergen, Dolores Sobalvarro Nays: 0 Abstentions: 0 Absences: 3 – Ron Miller, Scott Pansky, Kathryn Steinberg Resolution 2018-01 passed.

01:13:34 Agenda Item 5. Amendment to the FSD SEP to Define and Approve 11 Board Member Priority and Local

District Priority Projects Presenter: Greg Garcia, Interim Director of M&O, FSD Mr. Garcia presented the amendment to the FSD SEP to define and approve 11 Board Member Priority and Local

District Priority Projects, with a combined budget of $630,177. The projects include security and safety upgrades, and the installation of new electronic marquees, playground structures with matting, electrical components in support of a new computer lab, electrical outlets for wall mounted projectors, and a new secure entry system. The individual project locations and descriptions, along with the budgets and schedules are listed in Attachment A of Board Report 294-17/18.

All questions were answered by Mr. Garcia. Ms. Linschoten made a motion to recommend Resolution 2018-02. There was a second. 01:22:36 There was a vote. Ayes: 12 – Quynh Nguyen, Barry Waite, Susan Linschoten, Stuart Magruder, Rachel Greene, Bevin Ashenmiller,

Araceli Sandoval-Gonzalez, Greg Good, Mike Keeley, Karen Krygier, Kate Mergen, Dolores Sobalvarro Nays: 0 Abstentions: 0 Absences: 3 – Ron Miller, Scott Pansky, Kathryn Steinberg

Resolution 2018-02 passed.

01:22:49 Agenda Item 6. Information Technology Division (ITD) Consolidated SEP Quarterly Program Status Report

Q4 2017, and LAUSD System Architecture



Presenters: Shahryar Khazei, Chief Information Officer, LAUSD; James Alther, Senior Technology Director, ITD

Mr. Khazei explained that Dr. Alther would present the quarterly report, and that he would present some slides about

the LAUSD System Architecture. Dr. Alther took a moment to thank Mr. Rubin for his support and guidance, and the part he played in getting internet

access in all classrooms across the District. Dr. Alther presented a slide showing the status of high-level projects, and talked a little about how the projects are

grouped in separate categories. The first four projects are in the applications category, the next group of network projects are in the infrastructure category, and the last area is disaster recovery, which has become critical because now that the District has all of this information it needs to be able to get to it in a major disaster, and have more than one place to store it. Dr. Alther moved onto the Executive Summary and highlighted some key milestones. The highlights he covered are as follows:

My Integrated Student Information System (MiSiS) – completed 728 bug fixes and enhancements Enterprise Reporting – completed seven ad hoc reports and eight dashboards Learning Management System (LMS) – completed implementation of Secondary Gradebook Unified Enrollment

o Completed upload of application information to eCast tool o Implemented LAUSD.net online applications

School Network Equipment Replacements o 2016 – 50 schools completed (total 132/150 or 88%) o 2017 – E-rate application funded for $2.4 million

Core Network Projects o Completed mobile access management o Implemented infrastructure monitoring and management tools o Completed installing shared school network components

Instructional Technology Initiative (ITI) Project – Completed redistribution of excess devices between original 1 to 1 schools

IT Organizational Study – Completed data collection phase

All questions about the ITD Quarterly Report were answered by Mr. Khazei, Dr. Alther, and Paulina Rock, Director of Personalized Learning Systems.

01:35:50 Mr. Khazei presented a diagram that describes the overall IT system architecture of LAUSD, and how the systems

are layered. He explained that there is the infrastructure side, which consists of all the wiring, access points, servers, routers and switches, and then there is the software application side. He also explained that there are four types of users that the District caters to, the community, parents, students and employees. Each type of user has access to different types of systems, which are shown in the center of the diagram in the boxes colored green, blue and orange. The green box shows some of the instructional applications that are used in classrooms. These include applications that support the District’s instructional strategy, such as Schoology and Naviance, and collaboration tools like Google Apps for Education, Office 365 and Standards Assessment Tests. The blue box consists of operational tools for schools, such as MiSiS and Welligent. These are business applications that support the school operational side with student enrollment, scheduling and Special Education. The orange box includes all of the business applications that are used by Transportation, Food Services, Procurement and Finance, as well as other central office staff and schools.



Mr. Khazei clarified that these applications are accessed individually, not from a single portal. He stated that the

District is very close to having the technology in place to do that, but it takes time because every application needs some modifications to be able to comply with the new technology. He continued with the diagram explaining that the right side houses all of the Enterprise reporting tools and dashboards, which allows staff to do geospatial analyses, and has the capability to do predictive analytics. The left side has all of the dashboards and tools that the public has access to, such as Open Data, Parent Portal and Connect Ed. The layer above all of this is a technical layer, which ITD calls Utility and Content Management Services. This is where ITD incorporates all the various types of tools, whether it’s content management for District documents or security and authentication. These tools were put in place to facilitate communication across systems. Lastly, there is the access layer, which shows how the systems are accessed either through a web browser or mobile device.

Mr. Khazei stated that this just a highlight of some key systems that are noteworthy. He provided some examples of

what each type of user would see when opening a portal or app, and explained that this is the overall vision that they have, which they will have to mature through in order to get where they want with the whole application platform.

All questions were answered by Mr. Khazei. 02:03:35 Agenda Item 7. Bond Agreed Upon Procedures (AUP) Report Presenter: Joseph Moussa, Simpson & Simpson CPA’s Luis Buendia, LAUSD Controller introduced Melba Simpson and Joseph Moussa from Simpson & Simpson CPA’s,

and provided some background about the results of the Statement of Bond Expenditures and Agreed Upon Procedures for the District’s bond program. He stated that the District is committed to transparency and compliance on all bond policies and procedures governing the bond expenditures, and that this annual review is required per Proposition 39 to ensure that there is integrity and propriety in the bond expenditures.

Ms. Simpson thanked Mr. Rubin for all of his efforts and for working with them over the last 10 years. She

commended him for his outstanding work and for the instrumental part he played in working with FSD and representing the BOC to ensure that the procedures were tweaked every year to provide the type of oversight and the type of review to assist the BOC in performing its duties. She turned the podium over to Senior Audit Manager, Joseph Moussa..

Mr. Moussa began his presentation with an overview of the auditor’s required communication, which covered the

auditor’s responsibility under Generally Accepted Auditing Standards, significant accounting policies, management judgements and accounting estimates, corrected and uncorrected misstatements, disagreements or difficulties with management, consultations with other accountants, and management representations. He moved on to provide the Members with an understanding of what actually happened during the audit stating that all of the various bond measures received unmodified opinions, which is the highest opinion an entity can receive in an audit. He also talked briefly about the summary of bond expenditures that were incurred throughout 2017. Mr. Moussa concluded his presentation with the results and highlights of the agreed upon procedures.

All questions were answered by Mr. Buendia. 00:00:00 Agenda Item 8. Public Comment No public comment.



02:20:54 Agenda Item 9. Discussion of Non-Agenda Items Mr. Magruder made a comment about a proposed charter co-location at Hamilton High School and expressed

concern about the spaces being considered. He urged the Board of Education to put pressure on legislators to revise the co-location law.

02:23:08 Ms. Nguyen adjourned the meeting at 12:26 p.m.

Minutes of February 1, 2018 approved per Bond Oversight Committee

Barry Waite

Barry Waite, Vice-Chair

AGENDA ITEM

#2

FAC I L I T I E S S ERV I CE S D I V I S I ON

Consolidated Monthly Program Status Report

Prepared forBond Oversight CommitteeMarch 2018 Data Through February 15, 2018

Los Angeles Unified School District

FACILITIES SERVICES DIVISION

Consolidated Monthly Program Status Report

TABLE OF CONTENTS

Status of Top 10 Largest Active Construction Projects 1

Total Budget of Five Largest Project Types 2

Key Deliverables 3

Monthly Program Expenditure Chart 5

Monthly Progress 6

Monthly Progress - Managed Program Glossary 10

Formal Contract Change Order Rates by Project Type 11

Board of Education Actions 12



Status of Top 10 Largest Active Construction Projects

Project Name BudgetContract Amount

Change Order %

NTP Construction

Substantial Completion

% Complete

Crenshaw HS ‐ Seismic Modernization $87,219,813 $67,776,361 0.0% 6/16/2017 5/17/2020 21%

Foshay Learning Center ‐ Seismic Modernization

$72,888,843 $46,715,320 0.5% 6/26/2017 10/25/2019 26%

Olive Vista MS ‐ Seismic Modernization $43,438,518 $30,661,196 1.0% 1/18/2017 3/9/2019 48%

International Studies Learning Center Addition

$38,700,000 $29,729,406 0.9% 9/29/2017 4/5/2019 22%

Byrd MS ‐ HVAC $31,792,220 $17,652,000 0.0% 9/15/2017 1/15/2020 16%

Monroe HS ‐ Industrial Arts Building Replacement

$19,851,085 $13,277,973 0.5% 5/15/2017 11/20/2018 47%

Porter Ranch Community School ‐ Classroom Addition

$17,411,917 $11,226,983 3.1% 4/4/2017 9/14/2018 57%

Fairfax HS ‐ Replace HVAC $13,975,438 $9,948,000 0.0% 1/20/2017 3/31/2019 47%

Wilson HS ‐ HVAC $15,259,373 $9,874,000 0.0% 10/9/2017 11/14/2019 15%

Main ES ‐ HVAC & Roofing $14,552,424 $9,698,000 0.0% 9/5/2017 9/20/2019 20%

Page 3 of 14BOC Report Data Through February 15, 2018 Page 1 of 12



$580,769,876

All Other Projects

$149,663,894

Campus Improvement

$2,964,877,611

ComprehensiveModernization

$121,652,428

HVAC

$122,381,776

AccessCompliance

$144,003,300

Addition

Pre-Construction

$196,131,996

HVAC

$68,794,024

Paving/Greening/PlaygroundEquipment

$231,865,968

Seismic Modernization$180,180,752

Access Compliance

$56,111,917

Addition

$332,854,007

All Other Projects

Under Construction

TOTAL BUDGET OF FIVE LARGEST PROJECT TYPES




KEY DELIVERABLES

Actual data in the charts above is adjusted at Substantial Completion. Baseline is the 2017 Facilities Services Division Strategic Execution Plan as amended by Board of Education actions to date.

16,300

16,400

16,500

16,600

16,700

16,800

16,900

17,000

17,100

17,200

17,300

2014

-Q1

2014

-Q2

2014

-Q3

2014

-Q4

2015

-Q1

2015

-Q2

2015

-Q3

2015

-Q4

2016

-Q1

2016

-Q2

2016

-Q3

2016

-Q4

2017

-Q1

2017

-Q2

2017

-Q3

2017

-Q4

2018

-Q1

2018

-Q2

2018

-Q3

2018

-Q4

2019

-Q1

2019

-Q2

2019

-Q3

2019

-Q4

Legacy Repair & Modernization

16,907

16,879

320

370

420

470

520

570

620

670

2014

-Q1

2014

-Q2

2014

-Q3

2014

-Q4

2015

-Q1

2015

-Q2

2015

-Q3

2015

-Q4

2016

-Q1

2016

-Q2

2016

-Q3

2016

-Q4

2017

-Q1

2017

-Q2

2017

-Q3

2017

-Q4

2018

-Q1

2018

-Q2

2018

-Q3

2018

-Q4

2019

-Q1

2019

-Q2

2019

-Q3

2019

-Q4

Capital Improvement Program

554

554

0

100

200

300

400

500

600

700

800

900

1,000

2014

-Q1

2014

-Q2

2014

-Q3

2014

-Q4

2015

-Q1

2015

-Q2

2015

-Q3

2015

-Q4

2016

-Q1

2016

-Q2

2016

-Q3

2016

-Q4

2017

-Q1

2017

-Q2

2017

-Q3

2017

-Q4

2018

-Q1

2018

-Q2

2018

-Q3

2018

-Q4

2019

-Q1

2019

-Q2

2019

-Q3

2019

-Q4

School Upgrade Program

765

674




KEY DELIVERABLES

Actual data in the charts above is adjusted at Substantial Completion. Baseline is the 2017 Facilities Services Division Strategic Execution Plan as amended by Board of Education actions to date.

1,400

1,450

1,500

1,550

1,600

1,650

1,700

1,750

1,800

1,850

1,900

1,950

2014

-Q1

2014

-Q2

2014

-Q3

2014

-Q4

2015

-Q1

2015

-Q2

2015

-Q3

2015

-Q4

2016

-Q1

2016

-Q2

2016

-Q3

2016

-Q4

2017

-Q1

2017

-Q2

2017

-Q3

2017

-Q4

2018

-Q1

2018

-Q2

2018

-Q3

2018

-Q4

2019

-Q1

2019

-Q2

2019

-Q3

2019

-Q4

Board Member/Local District Priority

1,867

1,807

600

650

700

750

800

850

900

2014

-Q1

2014

-Q2

2014

-Q3

2014

-Q4

2015

-Q1

2015

-Q2

2015

-Q3

2015

-Q4

2016

-Q1

2016

-Q2

2016

-Q3

2016

-Q4

2017

-Q1

2017

-Q2

2017

-Q3

2017

-Q4

2018

-Q1

2018

-Q2

2018

-Q3

2018

-Q4

2019

-Q1

2019

-Q2

2019

-Q3

2019

-Q4

Early Childhood Education

844

828

200

250

300

350

400

450

500

2014

-Q1

2014

-Q2

2014

-Q3

2014

-Q4

2015

-Q1

2015

-Q2

2015

-Q3

2015

-Q4

2016

-Q1

2016

-Q2

2016

-Q3

2016

-Q4

2017

-Q1

2017

-Q2

2017

-Q3

2017

-Q4

2018

-Q1

2018

-Q2

2018

-Q3

2018

-Q4

2019

-Q1

2019

-Q2

2019

-Q3

2019

-Q4

Charter School Projects

456

456

0

4

8

12

2014

-Q1

2014

-Q2

2014

-Q3

2014

-Q4

2015

-Q1

2015

-Q2

2015

-Q3

2015

-Q4

2016

-Q1

2016

-Q2

2016

-Q3

2016

-Q4

2017

-Q1

2017

-Q2

2017

-Q3

2017

-Q4

2018

-Q1

2018

-Q2

2018

-Q3

2018

-Q4

2019

-Q1

2019

-Q2

2019

-Q3

2019

-Q4

Adult and Career Education

10

9




$0

$10

$20

$30

$40

$50

$60

$29.9

$34.3 $33.8

$38.8

$33.5

$46.3

$50.0$52.5

$33.8

$51.1

$32.4

$56.4

2/28/17 3/31/17 4/30/17 5/31/17 6/30/17 7/31/17 8/31/17 9/30/17 10/31/17 11/30/17 12/31/17 1/31/18

Exp

end

itu

res

(in

Mill

ion

s)

MONTHLY PROGRAMEXPENDITURE CHART




Project NameProject # Date

NTP Design

Managed Program

SUP 24-Jan-1810369343 Canyon Charter ES - DOH Portable Replacement

SUP 29-Jan-1810369346 Dixie Canyon Community Charter ES - DOH Portable Replacement

SUP 5-Feb-1810368163 Reseda HS - Comprehensive Modernization

SUP 6-Feb-1810369342 Castle Heights ES - DOH Portable Replacement

MONTHLY PROGRESS

Project #Managed Program Project Name Date

NTP Construction

LDP 16-Jan-1810369354 San Fernando MS - Technology Upgrade

MCD 16-Jan-1810369451 Nobel Charter MS - Wheelchair Lift

PMP 17-Jan-1810369045 Harding ES - Portable Removal

SUP 17-Jan-1810367253 Los Angeles HS - Address Corwin Theater

SUP 17-Jan-1810367531 Los Angeles HS - Gym Renovation

BMP 18-Jan-1810369075 Catskill ES - Electronic Marquee

CIPR 18-Jan-1810369162 Alta California ES - Parent & Family Center

PMP 18-Jan-1810369079 Corona ES - Portable Removal

CIPR 19-Jan-1810369097 Hamilton HS - Parent & Family Center

PMP 19-Jan-1810369262 Coliseum ES - Portable Removal

SUP 19-Jan-1810368774 Widney HS - Roofing

CIPR 22-Jan-1810369102 Evergreen ES - Parent & Family Center

CIPR 22-Jan-1810369154 Noble ES - Parent & Family Center

SUP 22-Jan-1810369184 Marina Del Rey MS - Roofing

CIPR 23-Jan-1810369151 Hazeltine ES - Parent & Family Center

LDP 23-Jan-1810368081 Bassett ES - Electronic Marquee

CIPR 24-Jan-1810369177 Van Deene ES - Parent & Family Center

CIPR 25-Jan-1810369103 Garza PC - Parent & Family Center

PMP 25-Jan-1810369044 Victoria ES - Portable Removal

BMP 26-Jan-1810369386 Vine ES - Parent Center And Library Furniture

CIPR 26-Jan-1810369138 Miles ES - Parent & Family Center

PMP 26-Jan-1810369334 Wilson HS - Portable Removal





NTP Construction

PMP 28-Jan-1810369289 South Gate MS - Portable Removal

PMP 28-Jan-1810369050 Telfair ES - Portable Removal

PMP 28-Jan-1810369291 Woodcrest ES - Portable Removal

CIPR 29-Jan-1810369104 Gates ES - Parent & Family Center

CIPR 29-Jan-1810369117 Gault ES - Parent & Family Center

LDP 29-Jan-1810369360 Compton ES - Secure Entry System

LDP 29-Jan-1810368319 Newcastle ES - Electronic Marquee

CIPR 30-Jan-1810369163 Anatola ES - Parent & Family Center

CIPR 30-Jan-1810369143 Bellingham ES - Parent & Family Center

CIPR 30-Jan-1810369145 Columbus ES - Parent & Family Center

CIPR 30-Jan-1810369146 Coughlin ES - Parent & Family Center

CIPR 30-Jan-1810369155 O'Melveny ES - Parent & Family Center

CIPR 30-Jan-1810369161 Vena ES - Parent & Family Center

CIPR 31-Jan-1810369150 Harding ES - Parent & Family Center

LDP 31-Jan-1810368089 Fullbright ES - Electronic Marquee

LDP 1-Feb-1810369351 West Athens ES - Secure Entry System

PMP 1-Feb-1810369260 Fulton College Preparatory School - Portable Removal

SUP 1-Feb-1810367450 King-Drew Medical Magnet HS - HVAC

CIPR 3-Feb-1810369116 Van Nuys MS - Parent & Family Center

CIPR 5-Feb-1810369158 Sunland ES - Parent & Family Center

LDP 5-Feb-1810368308 Calvert Charter for Enriched Studies - Electronic Marquee

SPED 5-Feb-1810368167 10th St. ES - ADA Improvements

CIPR 6-Feb-1810369118 Granada ES - Parent & Family Center

PMP 6-Feb-1810369330 Valerio ES - Portable Removal

LDP 7-Feb-1810368320 Stagg ES - Electronic Marquee

ACE 8-Feb-1810367172 Waters Employment Preparation Center - Restroom Upgrades

CIPR 9-Feb-1810369171 Banning HS - Parent & Family Center

BMP 12-Feb-1810369062 Hamlin Charter - Electronic Marquee

PMP 12-Feb-1810369335 San Fernando HS - Portable Removal

SUP 12-Feb-1810369236 Haddon Ave. ES - SEEDS

CIPR 14-Feb-1810369110 Solano ES - Parent & Family Center

LDP 14-Feb-1810369362 Flournoy ES - Secure Entry System





NTP Construction

SPED 14-Feb-1810368168 135th St. ES - ADA Improvements

LDP 15-Feb-1810369356 118th St ES - Secure Entry System

Project NameProject # Date

DSA Approval

Managed Program

SPED 31-Jan-1810367939 Dana MS - ADA Improvements

SUP 5-Feb-1810367978 Plasencia ES - Seismic Retrofit of Main Building

SUP 6-Feb-1810366862 Bancroft MS - HVAC

SUP 15-Feb-1810367579 King MS - Seimic Retrofit of Auditorium



MCD 16-Jan-1810369451 Nobel Charter MS - Wheelchair Lift

SUP 16-Jan-1810366555 Belmont HS - Address Failing Concrete Deck

SUP 16-Jan-1810364128 State ES - HVAC

SUP 17-Jan-1810367387 La Salle ES - Replace Steel Stairs

SUP 17-Jan-1810367746 Lincoln HS - Deteriorated Metal Bridge

LDP 18-Jan-1810367479 107th St. ES - electronic Marquee

SPED 18-Jan-1810367758 Independence ES - ADA Improvements

SUP 18-Jan-1810364107 Griffin ES - HVAC

PMP 20-Jan-1810367830 Lillian ES - Portable Removal

PMP 20-Jan-1810367961 Wilson HS - Portable Removal

BMP 22-Jan-1810369266 Canoga Park ES - Fencing

LDP 24-Jan-1810368091 Cantara ES - Electronic Marquee

LDP 24-Jan-1810369005 Mariposa-Nabi PC - Privacy Screen on Fence

PMP 26-Jan-1810368094 Sylmar Charter HS - Portable Removal

SUP 26-Jan-1810366179 Palms MS - Paving

PMP 28-Jan-1810367848 Park ES - Portable Removal

CIPR 29-Jan-1810367638 Sheridan ES - Parent & Family Center

LDP 29-Jan-1810368088 Van Gogh Charter ES - Electronic Marquee

SUP 29-Jan-1810366710 Miller ES - Paving

BMP 30-Jan-1810368211 Del La Torre ES - Lunch Area Mural

LDP 31-Jan-1810368948 Valley View ES - Secure Entry System (Aiphone)






SUP 31-Jan-1810366623 Westminster ES - Deteriorated Concrete Paving

CIPR 2-Feb-1810369149 Haddon ES - Parent & Family Center

CIPR 2-Feb-1810369122 Tarzana ES - Parent & Family Center

LDP 2-Feb-1810369081 Riverside Charter ES - Fencing

LDP 2-Feb-1810368687 Wilton ES - Replace Marquee

MCD 2-Feb-1810369401 Sylvan ES - Ramp Installation

PMP 2-Feb-1810367855 Fremont HS - Portable Removal

LDP 6-Feb-1810369076 Narbonne HS - Fencing

CIPR 9-Feb-1810369164 Chase ES - Parent & Family Center

MCD 9-Feb-1810369452 Stevenson MS - Hygiene Support Station

SUP 9-Feb-1810368326 Fair ES - Walk-In Freezer Modernization

BMP 12-Feb-1810369028 El Oro Way Charter - Reconfigure Main Office

LDP 12-Feb-1810368086 Northridge MS - Electronic Marquee

PMP 12-Feb-1810367741 Strathern ES - Portable Removal


DSA Certification

SUP 17-Jan-1810364115 Loyola Village ES - HVAC

JTU 22-Jan-1810103285 Fremont HS - Community Garden & Wellness Center

SUP 24-Jan-1810366774 Kennedy HS - HVAC

B_B 26-Jan-1810105694 Riley HS - Lunch Shelter

ECE 6-Feb-1810005077 Wilmington Park EEC - Safety Upgrades and Improvements

FA 14-Feb-1810105904 White Point ES - Compliance with State & Federal Access Requirements

SPED 15-Feb-1810367752 Bonita ES - ADA Improvements




MONTHLY PROGRESS

Managed Program Glossary

Managed Program Managed Program Description

2SEM Two-Semester Neighborhood School Program

ACE Adult Career Education

ASAB Asbestos Abatement

B_B Bond BB

BMP Board Member Priority

CHRT Charter School Bond Program

CIPR Capital Improvement Program

CPS Certificates of Participation

CRF Core Facilities

CTE Career Tech Education

ECE Early Childhood Education

FA Fire Alarm

JTU Joint Use

LDP Local District Priority

LSS Life Safety and Seismic Retrofit

M_K Measure K

MCD Modified Consent Decree

MJR Major Repairs

NAC Non-Air Conditioned Spaces

PFA_Y Proficiency For All

PMP Portable Removal Plan

QZB Qualified Zone Academy Bond

RHU Relocatable Housing Unit

SLC Small Learning Communities

SLR_R Science Lab Renovation Measure R

SPED Special Education

SRU Seismic Retrofit Upgrades

SUP School Upgrade Program

YBR_Y Bond Funded - Deferred Maintenance




Project Type

Original Contract Amount

Final Contract Amount

ChangeOrder

Amount

Total Change Order %

FORMAL CONTRACT CHANGE ORDER RATES * BY PROJECT TYPE

Access Compliance $14,371,019 $15,958,132 %11.04$1,587,113

Addition $4,559,653 $4,827,777 %5.88$268,125

Auditorium Renovation $12,411,930 $16,997,635 %36.95$4,585,705

Campus Improvement $41,098,455 $46,961,886 %14.27$5,863,431

Career Technical Education $10,595,615 $12,595,623 %18.88$2,000,008

Ceiling/Wall System $1,935,410 $2,246,585 %16.08$311,175

Comprehensive Modernization $156,009,472 $171,637,690 %10.02$15,628,218

Electrical/Lighting $1,762,550 $1,795,198 %1.85$32,648

Excavation $1,277,600 $1,312,540 %2.73$34,940

Fencing $1,242,407 $1,283,947 %3.34$41,540

Fire Alarm System $31,043,101 $36,143,167 %16.43$5,100,066

Flooring $2,682,701 $2,760,769 %2.91$78,068

Food Services Renovation $27,995,546 $28,662,666 %2.38$667,121

Gym/Athletic Facilities Renovation $23,386,084 $25,680,668 %9.81$2,294,585

HVAC $79,860,524 $87,762,098 %9.89$7,901,575

IT Network Upgrade $76,558,591 $76,161,623 %-0.52)$(396,968

Lunch/Shade Shelter $4,262,429 $4,508,040 %5.76$245,611

New School $205,356,041 $220,048,427 %7.15$14,692,386

Paving/Greening/Playground Equipment $17,838,020 $20,224,645 %13.38$2,386,625

Photovoltaic Installation $8,086,238 $8,086,238 %0.00$0

Plumbing/Irrigation/Drainage $8,009,480 $8,228,920 %2.74$219,439

Portable Removal $3,683,867 $3,714,457 %0.83$30,590

Portable Upgrade $4,519,505 $4,873,119 %7.82$353,614

Reconfiguration $13,291,021 $15,657,664 %17.81$2,366,642

Roofing $28,211,045 $28,554,013 %1.22$342,968

Seismic Modernization $8,680,977 $10,518,985 %21.17$1,838,008

Small Learning Community/Academy $25,369,461 $29,309,530 %15.53$3,940,069

$886,512,043$814,098,742Total %8.89$72,413,302

*Includes Formal Contracts and Job Order Contracts with completion after January 1, 2013.


Report # Action Item BOC Date

BOC

Resolution BOE Date

BOE

Resolution

293/17‐18 Amendment to Facilities Services Division Strategic Execution Plan to Define and Approve Six Projects that Address Critical School Repair Needs

1‐Feb‐18 Passed 13‐Feb‐18 Adopted by Consent

294/17‐18 Amendment to Facilities Services Division Strategic Execution Plan to Define and Approve 11 Boared Member Priority and Local District Priority Projects

1‐Feb‐18 Passed 13‐Feb‐18 Adopted by Consent

BOARD OF EDUCATION ACTIONS

RECENT BOARD ACTIONS

BOC Report Page 12 of 12 Data Through February 15, 2018

AGENDA ITEM

#3






RESOLUTION 2018-06

BOARD REPORT NO. 382-17/18

AMENDMENT TO THE FACILITIES SERVICES DIVISION STRATEGIC

EXECUTION PLAN TO DEFINE AND APPROVE A PROJECT TO ADDRESS FIRE DAMAGES IN THE KINDERGARTEN BUILDING AT COLISEUM

ELEMENTARY SCHOOL WHEREAS, District Staff proposes that the Board of Education approve an amendment to the Facilities Services Division (FSD) Strategic Execution Plan (SEP) to define and approve a project to address fire damages in the Kindergarten building at Coliseum Elementary School with a budget of $757,424 (the “Project”) as described in Board Report 382-17/18 attached hereto; and authorize the Chief Facilities Executive, and/or his designee, to execute the Board-approved scope associated with the Project, including the purchase of equipment and materials necessary for project execution; and WHEREAS, District Staff has determined that the Project will help facilitate the implementation of the Facilities Bond Program strategy to address unfunded and pressing school facilities related to safety, compliance, and instructional requirements through 2018 (Board Report No. 048-17/18); and WHEREAS, the School Upgrade Program, the latest phase of the District’s Bond Program, includes a spending target to address "Critical School Repair and Safety Improvements to School Building Components"; and WHEREAS, all costs associated with the Project will be funded by Bond Program funds targeted in the School Upgrade Program for "Critical School Repair and Safety Improvements to School Building Components, this will necessitate reimbursing General Funds that had been used to immediately begin addressing operational needs and safety concerns; and

Resolution 2018-06 AMENDMENT TO THE FACILITIES SERVICES DIVISION STRATEGIC EXECUTION PLAN TO DEFINE AND APPROVE A PROJECT TO ADDRESS FIRE DAMAGES IN THE KINDERGARTEN BUILDING AT COLISEUM ELEMENTARY SCHOOL PAGE 2


P a g e | 2

WHEREAS, District Staff has determined that the Project is necessary to improve student health, safety and educational quality; and WHEREAS, the Board of Education’s approval of the Project will authorize District Staff to proceed with the expenditure of bond funds to undertake the Project in accordance with the provisions set forth in Measures K, R, Y and Q; and

WHEREAS, the Project is consistent with the District’s commitment to address unmet school facilities needs and provide students with a safe and healthy learning environment; and WHEREAS, District Staff has concluded that the proposed SEP amendment will facilitate implementation of the FSD SEP, and therefore, it will not adversely affect the District’s ability to successfully complete the FSD SEP.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The School Construction Citizens’ Bond Oversight Committee

recommends that the Board of Education adopt an amendment to the Facilities Services Division (FSD) Strategic Execution Plan (SEP) to define and approve to address fire damages in the Kindergarten building at Coliseum Elementary School with a budget of $757,424, as defined in Board Report 382-17/18, a copy of which is attached hereto in the form it was presented to the BOC and is incorporated herein by reference.

2. This resolution shall be transmitted to the Los Angeles Unified School

District Board of Education and posted on the Oversight Committee’s website.

3. The District is directed to track the above recommendation and to report on the adoption, rejection, or pending status of the recommendations as provided in section 6.2 of the Charter and Memorandum of Understanding between the Oversight Committee and the District.

ADOPTED on March 29, 2018, by the following vote:

AYES: ABSTENTIONS:

NAYS: ABSENCES:

Quynh Nguyen Chair

Barry Waite Vice Chair


Board of Education Report

333 South Beaudry Ave,Los Angeles, CA 90017

File #: Rep-382-17/18, Version: 1

Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve a Projectto Address Fire Damages in the Kindergarten Building at Coliseum Elementary SchoolApril 10, 2018Facilities Services Division

Action Proposed:Staff proposes that the Board of Education (Board) approve an amendment to the Facilities Services Division(FSD) Strategic Execution Plan (SEP) to define and approve a project to address fire damages in theKindergarten building at Coliseum Elementary School. Staff further proposes that the Board authorize the(Interim) Chief Procurement Officer and/or the Chief Facilities Executive and/or their designee(s) to execute allinstruments necessary, as legally permissible, to implement the proposed Project, including budgetmodifications and the purchase of equipment and materials. The total budget for this project is $757,424.

With approval of this action, all costs associated with the project will be funded by Bond Program fundstargeted in the School Upgrade Program for critical school repair and safety improvements to school buildingcomponents. This will necessitate reimbursing General Funds set aside for fire damage that had been used toimmediately begin addressing operational needs and safety concerns.

Background:In June 2016, a fire caused by vandalism damaged the interior and exterior of two classrooms in theKindergarten building at Coliseum Elementary School. The building was closed and secured immediately afterthe fire, and interim housing was provided to meet the school’s operational needs.Repairs on the permanent classrooms began in March 2017 using Force Account, i.e., Maintenance &Operations (M&O) in-house labor.

The repairs consist of the removal and replacement of framing, roofing, ceiling tile, lighting, electrical systems,casework, Heating, Ventilation and Air Conditioning units, and site work required by the Americans withDisabilities Act, including the restrooms which are an integral part of the classrooms. Construction is expectedto conclude in Q3 2018.

Coliseum Elementary School is located in Board District 1 (Dr. McKenna) and Local District West.

Expected Outcomes:Staff anticipates that the Board of Education will approve the proposed project to provide fire damage repairs inthe Kindergarten building at Coliseum Elementary School in order to improve student health, safety andeducational quality.

Board Options and Consequences:A “yes” vote will authorize staff to proceed with the expenditure of bond funds to undertake the projectproposal in accordance with the provisions set forth in Measures K, R, Y and Q. If the proposed action is notapproved, bond funds will not be expended and the District will need to identify another funding source for thefire damage repairs.

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Policy Implications:The action is consistent with the District’s commitment to address unmet school facilities needs and providestudents with a safe and healthy learning environment.

Budget Impact:The total budget for the proposed project is $757,424. M&O in-house labor began repairs using General Fundsset aside for fire damage, which will be reimbursed with Bond Program funds earmarked specifically forcritical school repair and safety improvements to school building components. Any insurance claim proceedsreceived by the District will be applied to this project in lieu of bond funds.

Student Impact:The project, once completed, will return to service two classrooms in the Kindergarten building and thusprovide a safe and healthy learning environment for the Kindergarten students to receive educationalinstruction.

Issues and Analysis:In that school buildings/classrooms damaged by fire incidents have been identified by staff as pressing criticalschool repair and safety needs; this proposal is aligned with the Board-adopted Facilities Bond Programstrategy to address unfunded and pressing school facilities needs related to safety, compliance, and instructionalrequirements through 2018 (Board Report No. 048-17/18).

As discussed, subsequent to the fire in 2016, measures were taken to immediately address the operational needsand safety concerns of the Kindergarten program at Coliseum Elementary School. The Kindergarten buildingwas removed from service and its facilities secured, and interim housing was provided to minimize disruptionto the instructional program. Site analysis and scoping activities were conducted for the project prior toinitiating the design, in addition to environmental analysis in accordance with California Environmental QualityAct regulations. After plans were developed to address the fire damage at the impacted classrooms, repairscommenced in March 2017 using M&O in-house labor.

As the project proposal within this Board Report is one of the identified types of critical school repair andsafety conditions, all costs associated with the project, if approved, will be funded by Bond Program fundstargeted in the School Upgrade Program for critical school repair and safety improvements to school buildingcomponents, and General Funds that had been used will be reimbursed. Any insurance claim proceeds receivedby the District will be applied to this project in lieu of Bond Program funds.

Bond Oversight Committee Recommendations:This item was considered by the BOC at its meeting on March 29, 2018. Staff has concluded that this proposedFSD SEP amendment will facilitate implementation of the FSD SEP, and therefore, it will not adversely affectthe District’s ability to successfully complete the FSD SEP.





Attachments:BOC Resolution

Informatives:None.

Submitted:3/19/18





RESPECTFULLY SUBMITTED, APPROVED BY:

______________________________ _____________________________VIVIAN EKCHIAN MARK HOVATTERInterim Superintendent Chief Facilities Executive

Facilities Services Division

REVIEWED BY: PRESENTED BY:

______________________________ ______________________________DAVID HOLMQUIST GREGORY GARCIAGeneral Counsel Interim Director of Maintenance & Operations

Facilities Services Division___ Approved as to form.

REVIEWED BY:

______________________________CHERYL SIMPSONDirector, Budget Services and Financial Planning

___ Approved as to budget impact statement.




AGENDA ITEM

#4







RESOLUTION 2018-07



EXECUTION PLAN TO DEFINE AND APPROVE 15 BOARD MEMBER PRIORITY AND LOCAL DISTRICT PRIORITY PROJECTS WHEREAS, District Staff proposes that the Board of Education approve an amendment to the Facilities Services Division (FSD) Strategic Execution Plan (SEP) to define and approve 15 Local District Priority (LDP) and Board Member Priority (BMP) projects (as listed on Attachment A of Board Report No. 383-17/18), and authorize the Chief Facilities Executive, and/or his designee, to make any purchases associated with these projects. The total combined budget for these projects is $867,338; and WHEREAS, projects included in the Facilities Services Division Strategic Execution Plan presented to the Board of Education were developed by Facilities in consultation with the Complex Project Managers, Regional Facilities Directors, Administrator of Operations, the affected School Principals, and the communities, and WHEREAS, funding for the 15 Local District Priority & Board Member Priority projects will come from Local District Priority Funds ($285,099) and Board Member Priority Funds ($582,239); and WHEREAS, District Staff has concluded that the proposed SEP Amendment will help facilitate implementation of the FSD SEP, and therefore, it will not adversely affect the District's ability to successfully complete the FSD SEP.

RESOLUTION 2018-07 AMENDMENT TO THE FACILITIES SERVICES DIVISION STRATEGIC EXECUTION PLAN TO DEFINE AND APPROVE 15 BOARD MEMBER PRIORITY AND LOCAL DISTRICT PRIORITY PROJECTS PAGE 2



1. The School Construction Bond Citizens' Oversight Committee recommends that the Board of Education adopt an amendment to the Facilities Services Division Strategic Execution Plan, to add 15 Local District Priority projects and Board Member Priority projects within Local Districts Central, East, Northeast, Northwest, and West such that the Strategic Execution Plan is amended to include the 15 LDP and BMP Projects with a combined budget of $867,338, as described in Board Report No. 383-17/18, a copy of which is attached hereto in the form it was presented to the BOC and is incorporated herein by reference.

2. This resolution shall be transmitted to the Los Angeles Unified School

District Board of Education and posted on the Oversight Committee’s website.



AYES: ABSTENTIONS:

NAYS: ABSENCES:

Quynh Nguyen Chair






Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve 15 BoardMember Priority and Local District Priority ProjectsApril 10, 2018Facilities Services Division

Action Proposed:Staff proposes that the Board of Education approve an amendment to the Facilities Services Division (FSD)Strategic Execution Plan (SEP) to define and approve 15 Local District Priority (LDP) and Board MemberPriority (BMP) projects, as listed on Attachment A. The total budget for these projects is $867,338.

Staff further proposes that the Board authorize the (Interim) Chief Procurement Officer and/or the ChiefFacilities Executive and/or their designee(s) to execute all instruments necessary, as legally permissible, toimplement the projects including budget modifications and the purchase of equipment and materials.

Background:The need for a Local District Priority (LDP) and Board Member Priority (BMP) project is identified by a BoardDistrict or Local District. Proposed projects are developed with support from Facilities Services Division staffand input from school administrators.

Project scopes, schedules, and budgets may vary depending on site conditions and needs. All projects must becapital in nature and adhere to bond language and laws.

Expected Outcomes:Execution of these projects will help improve the learning environment for students, teachers, and staff.

Board Options and Consequences:A “yes” vote will allow staff to execute the projects listed on Attachment A. Failure to approve this proposedaction will delay the projects and ultimately the anticipated benefit to the school and its students.

Policy Implications:The requested actions are consistent with the Board-Prioritized Facilities Programs for Local District Priorityand Board Member Priority projects and the District’s commitment to address unmet school facilities needs andprovide students with a safe and healthy learning environment.

Budget Impact:The total combined budget for the 15 projects is $867,338. Seven projects are funded by Bond Program fundsallocated for Board Member Priority projects. Eight projects are funded by Bond Program funds allocated forLocal District Priority projects.

Each project budget was prepared based on the current information known, and assumptions about, the projectscope, site conditions, and market conditions. Individual project budgets will be reviewed throughout the





planning, design, and construction phases as new information becomes known or unforeseen conditions arise,and will be adjusted accordingly to enable the successful completion of each project.

Student Impact:The projects proposed in this Board Report will upgrade, modernize, and/or improve school facilities toenhance the safety and educational quality of our students’ learning environment.

Issues and Analysis:This report includes a number of time-sensitive, small to medium-sized projects that have been deemed criticalby Board Members and/or Local Districts and school administrators.

Bond Oversight Committee Recommendations:This item was considered by the School Construction Bond Citizens’ Oversight Committee (BOC) at itsmeeting on March 29, 2018. Staff has concluded that this proposed FSD-SEP amendment will help facilitateimplementation of the FSD-SEP, and therefore, it will not adversely affect the District’s ability to successfullycomplete the FSD-SEP.

Attachments:Attachment A - Board Member Priority and Local District Priority ProjectsBOC Resolution

Informatives:None.

Submitted:3/19/18









______________________________ ______________________________DAVID HOLMQUIST GREGORY GARCIAGeneral Counsel Interim Director of Maintenance & Operations


REVIEWED BY:






ATTACHMENT ABOARD MEMBER PRIORITY AND LOCAL DISTRICT PRIORITY PROJECTS

Item BD LD School Project DescriptionManaged

Program

Project

Budget

Anticipated

Construction

Start

Anticipated

Construction

Completion

1 1 W Baldwin Hills ES Install new electronic free‐standing marquee LDP $ 33,280 Q2‐2018 Q4‐2018

2 1 WWindsor Hills Math/Science/Aerospace Magnet

Install LED lighting throughout the exterior of the campus LDP $ 18,225 Q2‐2018 Q3‐2018

3 3 NE Kester ESInstall two shade structures: one over kindergarten play structure and one in elementary lunch area BMP1 $ 319,852 Q2‐2019 Q4‐2019

4 3 NE Madison MS Install new electronic free‐standing marquee BMP $ 46,500 Q2‐2018 Q4‐2018

5 3 NW Haskell ES Install projector and audio equipment in auditorium BMP $ 58,178 Q2‐2018 Q3‐2018

6 3 NWIndependence Continuation HS

Purchase 20 chromebooks and one charging cart; provide security upgrades

BMP $ 12,000 Q2‐2018 Q3‐2018

7 3 NW Napa ES Install parking lot security gates BMP $ 30,445 Q3‐2018 Q4‐2018

8 4 W Grand View ES Install three bottle‐filling/drinking water combo fountains LDP $ 28,948 Q3‐2018 Q4‐2018

9 4 W Webster MS Install new secure entry system LDP $ 20,705 Q2‐2018 Q4‐2018

10 4 W Whitman Continuation HSSecurity and safety upgrades: Install chain link fence and pedestrian security gate with secure entry system at front of school

LDP $ 40,974 Q2‐2018 Q4‐2018

11 5 C Aldama ESPurchase 70 iPads with two charging carts and 108 Chromebooks with three charging carts

BMP $ 76,008 Q2‐2018 Q3‐2018

12 5 E El Sereno ES Purchase 120 Chromebooks and three charging carts BMP $ 39,256 Q2‐2018 Q3‐2018

13 5 W Kingsley ESUpgrade secure entry system by adding three access monitoring stations in main office

LDP $ 12,815 Q2‐2018 Q4‐2018

14 6 NESylmar Biotech Health Academy

Provide new phone and data lines for relocated administration office

LDP $ 80,721 Q4‐2018 Q1‐2019

15 6 NE Sylvan Park ES Install new fence with access gate at front of school LDP $ 49,431 Q2‐2018 Q4‐2018

$ 867,3381 (Kester ES) Although this is a Board District 3 (BD3) BMP project, Local District Northeast (LDNE) is contributing $159,900 towards the budget. The amount will be transferred from the LDNE's spending target to the BD3 spending target.

TOTAL

Bd. of Ed Rpt No. 383‐17/18 Page 1 of 1Board of Education

April 10, 2018

AGENDA ITEM

#5






RESOLUTION 2018-08



EXECUTION PLAN TO DEFINE AND APPROVE THE UNIVERSITY PATHWAYS MEDICAL MAGNET ACADEMY UPGRADE PROJECT AT

GOMPERS MIDDLE SCHOOL

WHEREAS, District Staff proposes that the Board of Education approve an amendment to the Facilities Services Division (FSD) Strategic Execution Plan (SEP) to define and approve the University Pathways Medical Magnet Academy (UPMMA) Upgrade Project (Project) at Gompers Middle School with a budget of $3,280,300, as described in Board Report No. 385-17/18 attached hereto; and WHEREAS, on August 22, 2017, the Board of Education (Board) approved the establishment of a new high school on the Gompers Middle School campus (Board Report No. 026-17/18). Subsequently, on November 14, 2017, the Board approved the required resources for the school to operate as a magnet school (Board Report No. 202-17/18). This school, the University Pathways Medical Magnet Academy, will open in the 2018-19 school year with 9-10th grades, and is anticipated to expand to approximately 500 students in 9-12th grades by 2021-22; and WHEREAS, the UPMMA Project will reconfigure and upgrade various buildings at Gompers Middle School to allow for a distinct space for the operation of the Board-approved UPMMA school. The Project includes upgrades and alterations to existing classrooms to science labs and administrative offices, a new marquee, entrance gate and signage, and specialized technology and equipment in support of the instructional programs. The Project also includes the installation of a portable chemistry classroom, a restroom building, and necessary accessibility upgrades; and WHEREAS, the Project will allow the UPMMA to successfully operate its program on the Gompers Middle School campus with minimal interference and disruption to each school’s respective educational programs; and

RESOLUTION 2018-08 AMENDMENT TO THE FACILITIES SERVICES DIVISION STRATEGIC EXECUTION PLAN TO DEFINE AND APPROVE THE UNIVERSITY PATHWAYS MEDICAL MAGNET ACADEMY UPGRADE PROJECT AT GOMPERS MIDDLE SCHOOL PAGE 2


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WHEREAS, the UPMMA Project is consistent with the District’s commitment to address unmet school facility needs, provide students with a safe and healthy learning environment, and support specialized instructional opportunities to its students; and WHEREAS, Bond Program funds targeted specifically for school upgrades and reconfigurations to support specialized instructional programs in the School Upgrade Program will be used to fund approximately $2,940,300, with a contribution of $340,000 of Local District South Priority bond funds; and WHEREAS, District Staff has concluded that the proposed SEP amendment will facilitate implementation of the FSD SEP, and therefore, it will not adversely affect the District’s ability to successfully complete the FSD SEP.


1. The School Construction Citizens’ Bond Oversight Committee recommends that the Board of Education approve an amendment to the Facilities Services Division Strategic Execution Plan to define and approve the University Pathways Medical Magnet Academy Upgrade Project at Gompers Middle School with a budget of $3,280,300 as described in Board Report No. 385-17/18, a copy of which is attached hereto in the form it was presented to the BOC and is incorporated herein by reference.

2. This resolution shall be transmitted to the Los Angeles Unified School District

Board of Education and posted on the Oversight Committee’s website.



AYES: ABSTENTIONS:

NAYS: ABSENCES:

Quynh Nguyen Chair






Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve theUniversity Pathways Medical Magnet Academy Upgrade Project at Gompers Middle SchoolApril 10, 2018Facilities Services Division

Action Proposed:Staff proposes that the Board of Education approve an amendment to the Facilities Services Division StrategicExecution Plan to define and approve the University Pathways Medical Magnet Academy (UPMMA) UpgradeProject (Project) at Gompers Middle School. Staff further proposes that the Board authorize the (Interim) ChiefProcurement Officer and/or the Chief Facilities Executive and/or their designee(s) to execute all instrumentsnecessary, as legally permissible, to implement the proposed Project, including budget modifications and thepurchase of equipment and materials. The total budget for the Project is $3,280,300.

The UPMMA Project will reconfigure and upgrade various buildings at Gompers Middle School to allow for adistinct space for the operation of the Board-approved UPMMA school. The project includes upgrades andalterations to existing classrooms to science labs and administrative offices, a new marquee, entrance gate andsignage, and specialized technology and equipment in support of the instructional programs. The project alsoincludes the installation of a portable chemistry classroom, a restroom building, and necessary accessibilityupgrades.

Background:On August 22, 2017, the Board of Education (Board) approved the establishment of a new high school on theGompers Middle School campus (Board Report No. 026-17/18). Subsequently, on November 14, 2017, theBoard approved the required resources for the school to operate as a magnet school (Board Report No. 202-17/18). This school, since named the University Pathways Medical Magnet Academy, will open in the 2018-19school year with 9-10th grades, and is anticipated to expand to approximately 500 students in 9-12th grades by2021-22. Gompers Middle School is located in Local District South and Board District 7 (Dr. RichardVladovic).

Expected Outcomes:Staff anticipates that the Board of Education will approve the proposed action to define and approve theUPMMA Project. The proposed Project will allow the UPMMA to successfully operate its program on theGompers Middle School campus with minimal interference and disruption to each school’s respectiveeducational programs.

Board Options and Consequences:Approval of this proposed action will enable staff to utilize Bond Program funds and proceed with the UPMMAProject. If the action is not approved, the District will need to identify another funding source and theimplementation of the Project may be delayed.





Policy Implications:The proposed Project is consistent with the District’s commitment to address unmet school facility needs,provide students with a safe and healthy learning environment, and support specialized instructionalopportunities to its students.

Budget Impact:The total budget is $3,280,300. Bond Program funds targeted specifically for school upgrades andreconfigurations to support specialized instructional programs in the School Upgrade Program will be used tofund approximately $2,940,300, with a contribution of $340,000 of Local District South Priority bond funds.

The budget was prepared based on the current information known, and assumptions about, the project scope,site conditions, and market conditions. The budget will be reviewed throughout the planning, design, andconstruction phases as new information becomes known or unforeseen conditions arise, and will be adjustedaccordingly to enable the successful completion of the project.

Student Impact:Staff’s proposal will provide the upgrades necessary to support the UPMMA in existing facilities at GompersMiddle School. The Project, once completed, will help to ensure that students attending the UPMMA areprovided with a safe and healthy environment, and up-to-date facilities that will support the continued growthof an innovative program serving students of all socio-economic and diverse backgrounds with an interest inthe field of medicine.

Issues and Analysis:The proposed Project will provide upgrades and alterations to facilities at Gompers Middle School to supportthe operation of the UPMMA. The Project will be undertaken in two phases. The first phase will be to upgradethree classroom buildings and four portable classroom buildings to support the operations of the school. Thiswork includes upgrading existing classrooms into flexible science classrooms and a computer lab,reconfiguring classrooms to administrative space and counselor offices, and installing a new pedestrianentrance gate, signage, and a marquee. It also includes painting the interior and exterior of the buildings, andproviding new furniture, technology, fixtures and equipment to support the instructional programs of theschool. This phase is anticipated to start in Spring of 2018 and be completed by the Fall of 2018.

The second phase includes the installation of a portable chemistry lab classroom and a restroom building,infrastructure and accessibility upgrades, and any other required improvements or mitigations to ensurecompliance with local, State, and/or federal facilities requirements. The construction of the second phase isanticipated to start in the Spring of 2019 and completed by the end of the year.

It may be necessary to undertake feasibility studies, site analysis, scoping, and/or due diligence activities priorto initiating design in Phase Two of the Project. As necessary, the Office of Environmental Health and Safety(OEHS) will evaluate the Project in accordance with the California Environmental Quality Act (CEQA) toensure compliance. If through the planning and design process it is determined that the proposed scope(s) willnot sufficiently address the need identified, the project scope, schedule and budget will be revised accordingly.

Bond Oversight Committee Recommendations:This item was considered by the School Construction Bond Citizens’ Oversight Committee (BOC) at itsmeeting on March 29, 2018. Staff has concluded that this proposed SEP amendment will help facilitateimplementation of the FSD-SEP and, therefore, it will not adversely affect the District’s ability to successfullycomplete the FSD-SEP.






Informatives:None.

Submitted:3/19/18









______________________________ ______________________________DAVID HOLMQUIST KRISZTINA TOKESGeneral Counsel Deputy Chief Facilities Executive


REVIEWED BY:






AGENDA ITEM

#6






RESOLUTION 2018-09



EXECUTION PLAN TO DEFINE AND APPROVE THE UNIVERSITY PATHWAYS PUBLIC SERVICE ACADEMY UPGRADE

PROJECT AT CHARLES DREW MIDDLE SCHOOL

WHEREAS, District Staff proposes that the Board of Education approve an amendment to the Facilities Services Division (FSD) Strategic Execution Plan (SEP) to define and approve the University Pathways Public Service Academy (UPPSA) Upgrade Project (Project) at Charles Drew Middle School with a budget of $3,325,300, as described in Board Report No. 384-17/18 attached hereto; and WHEREAS, on August 22, 2017, the Board of Education (Board) approved the establishment of a new high school on the Charles Drew Middle School campus (Board Report No. 027-17/18), and this school, the University Pathways Public Service Academy, will open in the 2018-19 school year with 9-10th grades, and is anticipated to expand to approximately 500 students in 9-12th grades by 2021-22; and WHEREAS, the UPPSA Project will reconfigure and upgrade various buildings at Charles Drew Middle School to allow for a distinct space for the operation of the Board-approved UPPSA school, and includes upgrades and alterations to existing classrooms to science labs and administrative offices, a new marquee, entrance gates and signage, and specialized technology and equipment in support of the instructional programs. The Project also includes the installation of a portable chemistry classroom, a restroom building, and necessary accessibility upgrades; and WHEREAS, the Project will allow the UPPSA to successfully operate its program on the Charles Drew Middle School campus with minimal interference and disruption to each school’s respective educational programs; and

RESOLUTION 2018-09 AMENDMENT TO THE FACILITIES SERVICES DIVISION STRATEGIC EXECUTION PLAN TO DEFINE AND APPROVE THE UNIVERSITY PATHWAYS PUBLIC SERVICE ACADEMY UPGRADE PROJECT AT CHARLES DREW MIDDLE SCHOOL PAGE 2


P a g e | 2

WHEREAS, the UPPSA Project is consistent with the District’s commitment to address unmet school facility needs, provide students with a safe and healthy learning environment, and support specialized instructional opportunities to its students; and WHEREAS, Bond Program funds targeted specifically for school upgrades and reconfigurations to support specialized instructional programs will be used to fund approximately $2,985,300, with a contribution of $340,000 of Local District South Priority funds; and WHEREAS, District Staff has concluded that the proposed SEP amendment will facilitate implementation of the FSD SEP, and therefore, it will not adversely affect the District’s ability to successfully complete the FSD SEP.


1. The School Construction Citizens’ Bond Oversight Committee recommends that the Board of Education approve an amendment to the Facilities Services Division Strategic Execution Plan to define and approve University Pathways Public Service Academy Upgrade Project at Charles Drew Middle School with a budget of $3,325,300 as described in Board Report No. 384-17/18, a copy of which is attached hereto in the form it was presented to the BOC and is incorporated herein by reference.

2. This resolution shall be transmitted to the Los Angeles Unified School District

Board of Education and posted on the Oversight Committee’s website.



AYES: ABSTENTIONS:

NAYS: ABSENCES:

Quynh Nguyen Chair






Amendment to the Facilities Services Division Strategic Execution Plan to Define and Approve theUniversity Pathways Public Service Academy Upgrade Project at Charles Drew Middle SchoolApril 10, 2018Facilities Services Division

Action Proposed:Staff proposes that the Board of Education approve an amendment to the Facilities Services Division StrategicExecution Plan to define and approve the University Pathways Public Service Academy (UPPSA) UpgradeProject (Project) at Charles Drew Middle School. Staff further proposes that the Board authorize the (Interim)Chief Procurement Officer and/or the Chief Facilities Executive and/or their designee(s) to execute allinstruments necessary, as legally permissible, to implement the proposed Project, including budgetmodifications and the purchase of equipment and materials. The total budget for the Project is $3,325,300.

The UPPSA Project will reconfigure and upgrade various buildings at Charles Drew Middle School to allow fora distinct space for the operation of the Board-approved UPPSA school. The project includes upgrades andalterations to existing classrooms to science labs and administrative offices, a new marquee, entrance gates andsignage, and specialized technology and equipment in support of the instructional programs. The project alsoincludes the installation of a portable chemistry classroom, a restroom building, and necessary accessibilityupgrades.

Background:On August 22, 2017, the Board of Education (Board) approved the establishment of a new high school on theCharles Drew Middle School campus (Board Report No. 027-17/18). This school, subsequently named theUniversity Pathways Public Service Academy (UPPSA), will open in the 2018-19 school year with 9-10thgrades, and is anticipated to expand to approximately 500 students in 9-12th grades by 2021-22. Charles DrewMiddle School is located in Local District South and Board District 7 (Dr. Richard Vladovic).

Expected Outcomes:Staff anticipates that the Board of Education will approve the proposed action to define and approve theProject. The proposed Project will allow the UPPSA to successfully operate its program on the Charles DrewMiddle School campus with minimal interference and disruption to each school’s respective educationalprograms.

Board Options and Consequences:Approval of this proposed action will enable staff to utilize Bond Program funds and proceed with the Project.If the action is not approved, the District will need to identify another funding source and the implementation ofthe Project may be delayed.

Policy Implications:The proposed Project is consistent with the District’s commitment to address unmet school facility needs,provide students with a safe and healthy learning environment, and support specialized instructionalopportunities to its students.





Budget Impact:The total budget is $3,325,300. Bond Program funds targeted specifically for school upgrades andreconfigurations to support specialized instructional programs will be used to fund approximately $2,985,300,with a contribution of $340,000 of Local District South Priority bond funds.

The budget was prepared based on the current information known, and assumptions about, the project scope,site conditions, and market conditions. The budget will be reviewed throughout the planning, design, andconstruction phases as new information becomes known or unforeseen conditions arise, and will be adjustedaccordingly to enable the successful completion of the Project.

Student Impact:Staff’s proposal will provide the upgrades necessary to support the UPPSA in existing facilities at CharlesDrew Middle School. The Project, once completed, will help to ensure that students attending the UPPSA areprovided with a safe and healthy environment, and up-to-date facilities that will support the continued growthof an innovative program designed to serve traditionally underserved students and families.

Issues and Analysis:The proposed Project will provide upgrades and alterations to facilities at Charles Drew Middle School tosupport the operation of the UPPSA as a high school. The Project will be undertaken in two phases. The firstphase consists of upgrading two existing classroom buildings and two portable classroom buildings to supportthe operation and instruction of the UPPSA school. This work includes upgrading existing classrooms intoflexible science classrooms and a makerspace, reconfiguring classrooms into administrative space andcounselor offices, installing two pedestrian entrance gates, signage, and a marquee. It also includes painting theinterior and exterior of the buildings, and providing new furniture, technology, fixtures and equipment tosupport the instructional programs of the school. This phase will start in Spring of 2018 and be completed bythe Fall of 2018.

The second phase includes the installation of a portable chemistry lab classroom and a restroom building,infrastructure and accessibility upgrades, and any other required improvements or mitigations to ensurecompliance with local, State, and/or federal facilities requirements. The construction of the second phase isanticipated to start in the Spring of 2019 and complete by the end of the year.

It may be necessary to undertake site analysis, scoping, and/or due diligence activities prior to initiating designthe Project. As necessary, the Office of Environmental Health and Safety (OEHS) will evaluate the Project inaccordance with the California Environmental Quality Act (CEQA) to ensure compliance. If through theplanning and design process it is determined that the proposed scope(s) will not sufficiently address the needidentified, the project scope, schedule and budget will be revised accordingly.

Bond Oversight Committee Recommendations:This item was considered by the School Construction Bond Citizens’ Oversight Committee (BOC) at itsmeeting on March 29, 2018. Staff has concluded that this proposed SEP amendment will help facilitateimplementation of the FSD-SEP and, therefore, it will not adversely affect the District’s ability to successfullycomplete the FSD-SEP.






Informatives:None.

Submitted:3/19/2018









______________________________ ______________________________DAVID HOLMQUIST KRISZTINA TOKESGeneral Counsel Deputy Chief Facilities Executive


REVIEWED BY:






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