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February 2016
February 2016
Table of Contents CHAPTER1:INTRODUCTION..............................................................................................................................................................1
Introduction......................................................................................................................................................................................1
Charity/CharitableOrganizations...........................................................................................................................................2
Definitions..........................................................................................................................................................................................3
UnlicensedLotteryEvents..........................................................................................................................................................4
CHAPTER2:GENERALRULES............................................................................................................................................................5
GeneralRules....................................................................................................................................................................................5
Applications.......................................................................................................................................................................................6
Accountability...................................................................................................................................................................................6
UseofProceeds................................................................................................................................................................................7
UseofProceeds/LicenseeOrganization...............................................................................................................................8
CHAPTER3:RULESOFCONDUCT....................................................................................................................................................9
Bingos...................................................................................................................................................................................................9
TelevisionorRadioBingos......................................................................................................................................................12
RaffleLotteries..............................................................................................................................................................................13
Casinos..............................................................................................................................................................................................16
PullTickets......................................................................................................................................................................................19
SportsDrafts..................................................................................................................................................................................21
CHAPTER4:ApplyingforaLotteryLicense..............................................................................................................................25
HowtoCompletetheLotteryLicenseApplicationForm...........................................................................................25
MAILTHEAPPLICATIONANDFEE......................................................................................................................................31
SampleLotteryStatement........................................................................................................................................................32
CHAPTER5:SUCCESFULLOTTERIES...........................................................................................................................................33
TipsforSuccessfulLotteries...................................................................................................................................................33
SampleBingoGameProgramCard......................................................................................................................................35
SampleBingoRecord.................................................................................................................................................................36
SampleBingoStatement...........................................................................................................................................................37
SampleStatementofProfit/Loss..........................................................................................................................................38
SampleHouseRules....................................................................................................................................................................39
SampleNevadaRecord..............................................................................................................................................................43
TipsforRaffles..............................................................................................................................................................................44
FinalTips.........................................................................................................................................................................................44
AppendixA:Section207oftheCriminalCodeofCanada...................................................................................................45
AppendixB:UpdateSchedule..........................................................................................................................................................48
INTRODUCTION
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CHAPTER 1: INTRODUCTION Introduction
TheGovernmentoftheNorthwestTerritories(GNWT)DepartmentofMunicipalandCommunityAffairs(MACA)istheauthorityresponsibleforlotterylicensingpursuanttoSection207oftheCriminalCodeofCanadaandtheNorthwestTerritoriesLotteryActandRegulations.
Thefollowingtermsandconditionsrelatetolicensing,conduct,management,operationofandparticipationinapprovedformsofgamingintheNorthwestTerritories(NWT).
ThismanualdirectlyappliestoeventslicensedbytheGNWT.SomecommunitiesintheNWTare“delegated”theauthoritytoregulateandcontrollotteryactivitieswithintheirownmunicipalboundariesandmayadoptslightlydifferentapproachestotheregulationofthisactivitywithintheirmunicipalboundariesbutremainlimitedtothetypesofgamesallowedunderterritoriallegislation.
Theonlytypesofgamesthatarelicensableinclude:
Bingos(withinahallsettingorviamediasuchasradioortelevision);
PullTicketraffles(commonlycalledNevadatickets);
Raffles(localandterritorialwidewiththeGNWTbeingtheonlybodythatcanlicensea“territorial”wideraffle);
Sportdraftraffles,and
Casinolotteries(limitedto3dayeventsandcanonlyincludethefollowingtypesofgames):
o Wheelgames(RouletteandWheelofFortune),and
o Blackjack(theonlypermissiblecardgame).
Allotherformsofgaming,suchasTexasHold’empokertournaments,areillegalunderlegislationandnotlicensable.
CommunitieswishingtotakeoverlotterylicensingmustsubmitawrittenrequesttoMACA.CompletepackagesoutliningtheprocessareavailabletocommunitygovernmentsfromMACA.
Formoreinformationpleasecontactthisofficeat(867)767‐9161Extension21022.MACAreservestherighttomodifyorreplacethismanualatanytimeorinwritingto:
ConsumerServicesPublicSafetyDivisionMunicipalandCommunityAffairs600520150AvenueYELLOWKNIFENTX1A3S9
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Charity/Charitable Organizations
AlllotteryandgamingactivitiesintheNWTmusthaveacharitablepurpose.
Charityisconsideredas:
Givingfreelyandwillinglyofone’sselffromtimetotime,withoutremunerationandthroughdevotionandcommunityspirit,tohelpthoseinneed;
Thatwhichbenefitsthewholecommunitythrough:
1. Thereliefofpoverty;
2. Theadvancementofeducation;
3. Theadvancementofreligion,or;
4. Otherpurposesdeemedbeneficial to thecommunityor individualsby theGNWT.
TobeconsideredcharitableundertheCriminalCodeofCanadaandtheNWTLotteriesActandRegulationsanorganizationmustberunsubstantiallybyvolunteereffortsforthebenefitofothers,andnotforself‐helppurposesordirectpersonalbenefittothemember(s).Non‐profitcharitableorganizationsmusteither:
BearegisteredNon‐profitSocietyundertheSocietiesActforaperiodofnotlessthansixmonthsandingoodstandingrespectingfilingrequirementsoftheSocietiesAct;or
RepresentavalidreligiousorganizationasoutlinedintheSection207oftheCriminalCodeofCanada;or
BedeemedacharitableorganizationbytheGNWTwhichprovidesabenefittoasignificantportionofthecommunity,andmustbeopenformembershiptoallmembersofthegeneralpublic,andhavethesupport,inwriting,oftheapplicable local government. These groups must be active in thecommunityyearroundandinexistenceforaminimumof6monthspriortothefirstlicensedevent.Foranindividualadultsportsteamtoqualifyunderthisprovision,theywillhavetodonate10%ofthenetproceedsfromtheireventtoareligiousorcharitablecausewithintheircommunity.
EducationalorganizationssuchasSchoolBoardsorLocalEducationAuthorities,mayobtainalotterylicensefortravelofaneducationaland/orculturalpurpose.Individualgroupswithincolleges,tradeschools,highschools,juniorhighorelementaryschoolswillbeconsiderediftheirapplicationisaccompaniedbythewrittenapprovalofthePrincipaloftheschoolattestingtotheeducationalorculturalpurposeoftheactivity.
Anorganizationwhichisrunasaprofitmakingenterprisewillnotbeconsideredacharitableorganization.
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Definitions
BingoEvent:Bingowhichincludesseveralbingogamesoveraperiodoftime,mostoftentwohours.
MediaBingo:Alotteryschemeplayedusingmassmediacommunication.Thisincludesbutisnotlimitedto:radio,newspaper,magazineandtelevision.Aprize(s)isgivenawaybysellingmediabingoproduct(s)toplayers,thenrandomlycallingnumbersthatmayappearonthemediabingoproduct.Towin,playerscompleteapre‐determinedpatternonthemediabingoproductusingtheleastamountofnumberscalled.Winner(s)mustalsomeetallcriteriastatedinthehouserules.
ProgressiveorAccumulatingJackpot:Thisisabingogamethatisplayedduringaregularbingoeventandaspartofthegameschedule.Theprizeisahigheramountthantheothergamesinthescheduleandisbasedonaformula.Aspecificnumberofballsaredesignated.Ifaplayerhasafullcardandcallsbingowithinthatspecifiednumberofballsbeingcalled,heorshewinsthisjackpot.
Thenumberstartsat50andisincreasedbyoneforeacheventthatthejackpotisnotwon.Asmallconsolationprizeiswonbytheplayerwhoobtainsthefullcardandcallsbingoafterthedesignatednumberforthatsession.
BingoChairperson.Thispositionisresponsibleforthebingooperationandincludes:supervisingallstaff,assigningdutiestovolunteerstaff;securehandlingofcash;andcomplyingwithfinancial/inventorycontrols,notifiestheRegistrarofanycheating,orotherproblems.
Paymasteristhepositionthatsupervisestheawardingofprizes.
Seller/Checkerisapositionthatsellscardstoplayers.Accountsforcashfromsales,exchangesregularhardcards;verifieswinningcards,andprovidesproperinventoryandfinancialcontrolsareinplace.
Callerisapositionthatanswerstothebingochairperson.Conductsapprovedbingoevent.
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Unlicensed Lottery Events
TheauthoritytoregulateandlicenselotteryactivitiesisderivedfromtheCriminalCodeofCanadaandtheNWTLotteriesActandRegulations.AlllotteryeventsthattakeplaceintheNWTmusthaveavalidlicensetodosofromeithertheGovernmentoftheNorthwestTerritories,orinthecaseofadelegatedcommunitygovernment,amunicipallotterylicense.
Ifaneventtakesplacewithoutalotterylicense,thisbecomesacriminalcodematterandwillbereferredtotheRoyalCanadianMountedPolicetoinvestigatewhichcouldleadtotheeventorganizersbeingsanctionedundertheCriminalCode.
Ifyouareawareofeventstakingplacethatmaynothavealicence,youshouldnotifytheappropriatelicensingofficeforfurtherinvestigation.Inthosecases,wewillrequire:
1. Thedateoftheevent,
2. Itstypeandlocation,and
3. Whichindividualororganizationrantheevent.
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CHAPTER 2: GENERAL RULES General Rules
TheMinistermayconsultwithaMunicipalCouncil,SettlementCouncilorotherrecognizedcommunitygovernmentbeforeissuingalicense.
Noliquorshallbeserved,soldorconsumedinanareawherealotteryisbeingheldwiththeexceptionofNevadalotterysalesorRaffles.
Nopersonororganizationshallbeissuedmorethan5licensesina6monthperiod,nomorethan3shallbeseries.
Nomorethan2amendmentsperlicensewillbepermittedwiththeexceptionofaraffleinwhichcaseonly1amendmentispermitted.
Uponrequest,securitymayberequiredtobepostedforallprizesoffered.
Liquorshallnotbeofferedasaprizeorpartofaprizeinanylottery.
Wheretheprizeisafirearminanylottery,thelicenseholdershallnotreleasepossessionofthefirearmuntilaFirearmAcquisitionCertificateisobtainedbythewinneroftheprizeinaccordancewiththeCriminalCode.
Whereitisfeltnecessary,anauditbyanindependentauditorattheexpenseofthelicenseholdermayberequested.
Thenetproceedsofanylicensedeventshallnotbelessthan20%oftotalgrossproceeds.Afuturelicensemaybedeniedtoagroupwhofailstomeetthisrequirementunlessitcanexpressanewmethodtoconductingtheireventwhichwillresultinaprofitof20%ormore.
Anychangestoacharitableorreligiousorganization’sexecutivememberswillhavetobesubmittedtoConsumerAffairs,MACAinwriting,anduntilsuchnoticeanyexistinglicenseswillbedeemedsuspended.
Agelimitsforparticipationforbingos,rafflesandsportdraftrafflesareestablishedwhenanorganizationspecifiesaminimumageontheirapplicationforalotteryevent.Theminimumageforanypullticketraffleis16yearsorolder.Theminimumagetoparticipateinacasinolotteryeventis19yearsorolder.NospecificagelimitsareappliedforBingoeventsunlessthegroupestablishedaminimumageonthelotterylicenseapplication.
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Applications
Applicationsforlotterylicensesmustbereceivedbytheissuingofficenolessthan30dayspriortotheproposedcommencementdateofthelicensedevent.Alongerperiodmayberequiredforfirsttimeapplicants.Thistimeframeallowstheissuingofficetimetoupdate(orsetupifrequired)theorganization’slotteryfile.Itmaybenecessarytorequestandobtainanyoutstandingstatements,currentsigningauthorities,otherdocumentationandoradditionalinformationmissedontheapplicationform.Thetimeperiodwillbestrictlyadheredto.
Applicationsforlotterylicensesmustbesubmittedontheprescribedform.
Applicationswillnotbeacceptedunlessaccompaniedbythelotterylicensingfeeasperthefeeschedule.
ApplicationsforasubsequentlicensewillnotbeacceptedifaStatementofAccountfromapreviouseventwasnotsubmittedwithinthe30daytimelimit.
Lotteryproceedsmustbeusedspecificallyasstatedonthelicenseapplicationforminthesectionmarked“purposeoflottery.”Verificationofthisrequirementwillberoutinelyrequestedintheformofcancelledcheques,bankstatements,etc..
Accountability
Accountabilityofcharitableorganizationsisleftlargelyinthehandsoftheindividualsrunningthelicensedevents.Eventrecordformshavebeendevelopedandimplementedbyindividualorganizations.Chapter5ofthismanualprovidessampleforms.AMACArepresentativeisavailableforconsultationtoorganizationswhowishtodevelopotherworkingforms.
ReceiptsshouldbeissuedforallprizesexceptNevadastylepulltickets.Prizesinexcessof$500mustincludeareceiptclearlystatingthewinnersnameandmailingaddress.
Lotterylicenseesarerequiredtomaintainseparatebooksforlotterymonies.Thesemoniesneedtobekeptapartfromothermoniespaidtoorganizationssuchasindividualdues,grantsandotherworkingcapital.Aseparatebankaccountisrequired.Insmallercommunitieswhereitmaynotbefeasibletomaintainseparatebankaccounts,exceptionsmaybeprovidedtothisrequirementbutlotteryfundsmustbeclearlyidentifiedandeasilyidentifiablefromotherfunds.
Licenseesarerequiredtocompleteandsubmitstatementsofaccountontheprescribedform.Statementsofaccountaredue30daysafterasingleevent,orinthecaseofaseries,30daysafterthelastdayofthemonthfortheeventsinthatparticularmonth.LicenseeswhofailtoremittheStatementofAccountwithintheallottedtimelimitwillhavetheirlotteryfiletemporarilycloseduntilsuchtimeastheStatementofAccountisreceived.
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Licenseesarealsorequiredtokeepallbooksandrecords,canceledcheques,receiptcopies,etc.foraminimumoftwoyears.Thesedocumentsmustbemadeavailableforinspectionattherequestoftheissuingoffice.
Lotteryauditsaredoneonarandombasisattherequestoftheissuingoffice.This“audit”mayconsistofasimplereviewofthedocumentsbytheissuingofficeoranofficialauditbyanindependentorgovernmentauditor.Asalicenseissueryoumaysetupyourowncyclicalsystemforreviewingdocuments.i.e.;alphabeticalyearly,numericalyearly,typeoforganizationyearly,etc.
Use of Proceeds
Useoflotterymoneymustbebrokendownintotwodistinctareas.Oneareaistheactual“expenses”ofthelotteryschemeitself,theotheris“charitableuseorcharitablecontributions.”
Deductiblelotteryexpensescannotamounttomorethan10%ofthegrossrevenuegeneratedbythelotteryscheme.Theexpensesofthelotteryschemearegenerallyasfollows:
Costof:
Prizes
Freight(ifany)
Equipmentrental,suchasbingomachine,casinotables,etc.
Advertising,posters,radioornewspaperads
Printingraffletickets,costofNevadaticketsorbingo
Papersupplies
Bingohallrental
Raffleboothrental
Bingocaller(ifapplicable,toamaximumof$100perevent)
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Use of Proceeds/Licensee Organization
Charitableusesarevaried.Wehaveincludedsamplecharitableusesapprovedinthepast.Newandinnovativeideasarebroughtforwardregularly.Thelicensingauthoritywillevaluatethesepurposesonacasebycasebasis.Somecommonusesoflotteryproceedswithintheorganizationinclude:
Buildingfundsandrenovationstoexistingbuildings
Internalprogramssuchas lunchprograms for school children, emergencyassistance to needy individuals, community feasts, carnivals, children’spartiesandactivitiesorprogramsforelders.
Recreationequipmentsuchaspooltables,board&videogamesetc.
Offsetting the cost of youth and adult sports programs at both thecommunityandterritoriallevel.
Manyorganizationsexistforthepurposeofraisinglotterymoneytodonatetoothercharitiesorspecialcauses.Acharitableorganizationmayraisefundsspecificallytocontributetoanestablishedcharitywhichishavingadifficulttimeraisingmoneyindifferentcommunities.
Allproposedusesofproceedsmustappearonthelotteryapplication.Eachproposeduseisassessedindividuallyandisapprovedorrejected.Oncetheuseofproceedshasbeenacceptedandthelicenseissued,nochangeinuseisacceptedwithoutpriorwrittenapproval.
Occasionallyaspecificrequestmaybereceivedfromanorganizationwhohasreceivedalotterylicenseforasixmonthseriesofbingos,todedicatetheproceedsfromasingleevent,withintheseries,tovictimsofphysicaldisaster,ratherthantheoriginalstateduse.Thisisallowableuponreceiptofanamendmentfromtheissuingoffice.
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CHAPTER 3: RULES OF CONDUCT Bingos
ABingoshallbeconductedandmanagedincompliancewiththetermsandconditionsonthelotterylicense.
Bingosmustbeheldintheorganization’sowncommunity.
Thelotterylicense,includinganyamendmentsalongwithanyhouserulesmustbepostedinaconspicuousplace.
HouserulesmustbesubmittedforapprovaltoConsumerAffairs,asperSection9(1)(f)oftheLotteriesActandRegulations.
Thehouserulesshoulddescribehowthegameswillbecalled,howthecallswillberecorded,howerrorsincallingwillbedealtwith,howdisputesaboutcallsorwinningcardswillberesolved,howprizeswillbeawardedandanyadditionalhouserulesregardingseating,smokingsection(s),cardarrangementetc.
Lotterylicensesarenottransferable.
ADVERTISING
AnyadvertisingmustincludetheLotteryLicensenumber.
ADMINISTRATIVECONTROL
Staffandvolunteersshallsignanattendanceregisterpriortocommencingtheirduties.
Thenumberofplayersattendingshallberecorded.
Onlyonebingocallershallreceiveremuneration.
Cardsandticketsshallbeexchangedforcashonly.
Cashingchequesorextendingcreditisstrictlyprohibited.
Therewillbenofreecards,freegamesordiscountedcards.
AninventoryofBingolotterysuppliesshallbekept,andtheamountofsuppliesusedmustberecordedforeachevent.
Anycheatingorotherirregularityknownorsuspectedshallbereportedimmediatelytotheissuingoffice.
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CANCELLATIONPOLICY
Itisarequirementthatprofitfromeverybingoshallnotbelessthan20%ofthegrossproceeds.Failuretomeetthisrequirementmaycausefutureapplicationstobedenied.Ifyoudonothaveenoughplayersinattendancetomakeaprofitof20%,youareobligatedtocanceltheeventpriortocallingthefirstnumberandthefollowingwilloccur:
Nevadaticketsalesaretobeshutdownimmediately.
Allplayers’fees(entrance/mastercard,extracards,bonanzaetc.)aretoberefunded.
Astatementofaccountistobesubmittedwithin30daysoftheevent.
GAMECONDUCT
Allbingocardsforeachgamemustbesoldpriortothecallingofthefirstnumber.
Beforethefirstnumberiscalled,thecallershallannouncethepatternorarrangementofsquarestobecoveredinordertowinthegame.Thisinformationshallalsobeavailableonaprinted“program”.
Onlybingogamesbasedonthefollowingstructureareeligibleforalicense.
Callerreadsoutaletter/numbercombinationfromaballrandomlyselectedfrom75“Ping‐Pong”typeballs,eachprintedwithaletterandnumbergroupedasfollows:
B 1to15
I 16to30
N 31to45
G 46to60
O 61to75
Bingoballsshallbeofequalweightandingoodcondition.
Playersshalluse“cards”orsheetsprintedwithoneormore“cards”.Eachcardistobelaidoutinfiverowsoffivesquares,withoneletterfromtheword“BINGO”overeachcolumn,allsquarescontaininganumberasabove,exceptforthefreecentersquare.
WherethereisadeclaredBingo(possiblewinner),thefollowingsequenceofeventsshalltakeplace:
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1. Nofurthernumbersshallbecalledpendingconfirmationofawinner.
2. The Bingo machine shall remain operational until the winner has beenverified.
3. A checker shall take the declared card and place it in front of a neutralplayer(or in thecaseof tapedcards, theneutralplayershallwalkover tothe declared card) and the checker togetherwith the neutral player shallthencheckthenumbersagainstthelightboardforthepurposeofverifyingthewinner.
4. Upon verification of the bingowinner, the caller shall ask clearly for anyotherbingowinnersofthegametoidentifythemselvesandshallindicateitisthelastcall;and
5. If no further bingo winners are declared or determined, the caller shallreturnthebingoballstothebingomachineandstateclearlythatthegameisclosed.
6. Receiptsshallbeissuedforprizemoneypaidoutover$500.00.
7. IftheoriginaldeclaredbingoisNOTverified,thegameshallresume.
FEES
ThefeeforasingleBingooreachBingoinaseriesis:
½theHouse(50/50)games,Sixgamesorless $10.00
½theHouse(50/50)games,Sevengamesormore(pergame) $5.00
Anygamepayingaportionoftheproceedsotherthan50/50 $5.00
Regulargameswithtotalprizesof$2,500.00orless $50.00
Regulargameswithtotalprizesof$2,500but$10,000.00orlessis 2%ofpayout
Regulargameswithtotalprizesofgreaterthan$10,000.00 5%ofpayout
Amendments $25.00
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Television or Radio Bingos Therulesofconductforaregularhallbasedbingoapplytotelevisionorradiobingos.Anumberofadditionalrequirementsareapplicablethoughforlotteryeventsofthisnature.Theyinclude:
1. PullTicketscanbesold for theseeventsbutonlyduringtheperiodwhichsales of master cards / additional cards are taking place, and only toindividualspurchasingthosebingocards.Sales togeneralmembersof thepublic,notparticipatinginthatbingoevent,arestrictlyprohibited.
2. Houserulesmustbeestablished,andclearlypostedattheplacewhichcardsand tickets are sold. A template for house rules is found later in thisdocument and a copy of house rulesmust be submittedwith your bingolicenseapplication.
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Raffle Lotteries
TheRaffleshallbemanagedandconductedinaccordancewiththelicense,includingspecificationsontheapplicationasapproved.
TheRaffleticketshallcontainthespecifiedinformationonthelicenseapplicationwiththefollowingexception:
Ifallticketsalesaremadeinthesameroomandthedrawofwinningticketsisheldinthatroomwithin7hoursofwhenticketsalesbegin.
AnapplicationforaRafflelotteryshouldbepreparedwellinadvance.ConsiderationshouldbemadetotimeconstraintswithregardtopossibleprofessionalprintingofRaffletickets.
Alicenseapplicationforarafflewheretheprizevalueexceeds$30,000.00musthavespecialapprovaloftheMinisterordesignatedrepresentative.
AlicenseapplicationforaraffleseriesextendingbeyondthelimitofsixmonthsmusthavespecialapprovalfromtheMinisterordesignatedrepresentative.
Ifthevalueoftheprize(s)exceeds$5,000.00,arafflelicenseshallnotbeissueduntiltheissuerissatisfiedthattheawardingoftheprize(s)isguaranteedbycashdepositwithsomeoneintrustorguaranteedbyabank.
Wherealicenseisissuedforaseriesofrafflesinwhichthetotalamountofprizesawardedexceeds$100,000.00,thelicenseeshallsubmitafinancialreportauditedbyanindependentauditorwithin90daysoftheexpirationofthelicense.
RequestedamendmentstoanylicenseshallbesubmittedinwritingbyandExecutiveOfficerofthelicenseeorganization.Thisamendmentmustbeaccompaniedbytheapplicablefee.
Thefinaldrawofaraffleshallbeheldonorbeforetheexpireddateendorsedonthelicense.Noamendmentsshallbeissuedafterthestateddrawdate.
Onlyoneamendmenttoanyrafflelicensewillbeconsidered.Ifanamendmentisacceptedafeeispayable.Iftheamendmenteffectstheawardingoftheprizestheorganizationshall;
Notifyticketholdersbywayofadvertisingandamendinganyunsoldtickets.
Araffleprizeofliquorisprohibited.
Inthecaseofa50/50draw,theticketsshallonlybesoldatasocialorsportingevent,andthedrawshallbeheldatorbeforetheconclusionofsaidevent.
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Anyorganizationwhohasreceivedalotterylicenseforaraffleeventshall:
Complete the lottery once ticket sales have commenced, and award theprizesadvertisedwhetherornotalltheticketshavebeensold;
Where the prize(s) value is in excess of $5,000.00, hold clear title to anyproperty or merchandise offered or, with respect cash prizes, confirm inwritingthatsufficientfundsareavailabletopayoutthevalueoftheprizes;
Evidencemay be required that the applicant has sufficient cash funds tocoveranyprizes;
Whereprize(s)of lotteryareunclaimed, the licenseewillkeepsaidprizes“intrust”foroneyear.
Ifafteroneyeartheabovementionedprizesarestillunclaimed,thetotalamountofthetrustshallbedonatedtothecharitynamedintheapplication.
ADVERTISING
AnyadvertisingoftheRaffleshallincludetherafflelicensenumber.
AstheGNWTcanonlylicenselotteryschemeswithintheNWTticketscannotbesoldoutsidetheNWTbutmaybesoldtonon‐residentsvisitingtheNWT.
Rulesforrafflesmayinclude:Theorganizationshallestablishanyrulesorconditionsconcerningtheconductofthedrawpriortothestartofticketsales.Theserulesshallbeavailabletoanyticketbuyerandshallbereadimmediatelypriortothedraw.
Agelimitofticketpurchasers;
Proceduresfordraw;
Restrictions regarding ticket purchase by member of sponsoringorganizationandimmediatefamilies(ifapplicable);
Minimumnumberofticketsmustbesoldbeforeeither:
a. Adrawdateextensionisrequested
b. Rafflewillbecancelled
Orderinwhichprizeswillbedrawn.
ADMINISTRATIVECONTROL
Thenameofthesellersandthenumberofticketshe/sheisresponsibleformustbekept.
Ticketsellersshallnotbecompensatedinanyway.
Ticketsellersarenotpermittedtoparticipateintheraffleevent.
Onlythenumberofticket(s)pricesspecifiedonthelicenseshallbeprinted.
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Allraffleticketswillcontainthefollowinginformation:
Nameandlocationoforganization
Locationanddateofdraw(s)
Descriptionofmarketvalueofprizes
Ticketnumber(ifany)
Totalnumberofticketsprinted
Ticketprice
Licensenumber
GAMECONDUCT
Allraffleticketswillbeexchangedforcashorpersonalchequemadepayabletothelicensee.
Prizesmustbeawardedexactlyasdescribedonthelicenseapplication.
Itistheresponsibilityofthelicenseetocontactprizewinner(s).Prizewinnersmustbenotifiedwithin24hourperiodafteradraw,prizesawardednolaterthan3daysfollowingthedraw.
Proceedsshallbespentonlyasspecifiedonthelicenseapplication.
Allrecordsofaraffleeventshallberetainedfortwoyearsafterthelastdraw.
FEES
Fortotalprizevalueof$1,250.00orless $25.00
Fortotalprizevalueof$1,250.00ormore 2%
Amendments $25.00
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Casinos
Casinosshallbemanagedandconductedinaccordancewiththelicenseincludinganyspecialconditionsontheapplicationasapproved.
TheCasinomustbeheldwithintheorganization’sowncityorcommunity.
Organizationsarelimitedtoconductingonlyonecasinoinanysixmonthperiod.
Onlyonecasinomaybeheldinonecommunityonanygivenday,unlessthespecialapprovalisgivenbytheMinister.
Alicenseforacasinowillnotbeissuedformorethanthreeconsecutivedays.
Nopersonundertheageofnineteenyearsispermittedintothecasinoarea.
Ifliquorissoldinthesamebuildingasthecasinoisbeingheld,licenseevolunteerswillbepostedtoensureliquorisnotserved,carriedintoorconsumedinthecasinoarea.
ADVERTISING
Anyadvertisingforacasinowillcontainthelotterylicensenumber.
ADMINISTRATIVECONTROL
Thelicenseeofacasinoeventshalldesignateoneindividualvolunteerasthe“CasinoManager”fortheevent.Casinodealers,bankers,cashiersandothervolunteers’workersnamesshallberecordedpriortothecommencementofthecasino.
Novolunteershallparticipateasaplayer.
Acomplete“chip”inventoryshallbetakenpriortoandafterclosingofeachevent.
Eachdealerwillhaveinhis/herpossessionacopyoftherulesofcasinodealersprovidedbythelicensee.
GAMECONDUCT
Licenseeswillpostanyhouserulesinaconspicuousplace.
Casinolicensesprovideforonlythreetypesofgames:
Blackjack
Wheeloffortune
Roulette
Abankmustbemaintainedinthebuildingwherethegamesarebeingplayed,butinaseparateroomthatonlythecasinomanagerandcashiersareallowedtoenter.
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Thelicenseemustprovideaboothforthepurchaseofchipsandredemptionofsame.
Allbetsmustbeplacedwithchips.
Dealers(orothergameoperators)mustsignforchipsreceivedfromthecashier/banker.
Recordsmustbekeptofthenumberofchips.
Suppliedtodealersorothergameoperators
Returnedbythedealersorothergameoperatorstothebank
Cashedinatthebankbyplayers
Attheendofeachblackjackgamethedealerorothergameoperatormustaccountforallthechipsatthetableorgameandmustreturnthemtothebank.
Minimumandmaximumbetsshallbeposted.Tablesmustaccommodateplayerswishingtobettheminimum.
Rulesofplayrelatingtoeachgameortableshallbepostedandclearlyvisibletoallplayers.Blackjackgamesmustbeplayedaccordingtothefollowing:
Allcardsaredealtfaceup.
Theobjectofthegame–drawto21orclosestto21withoutexceeding21.Iftotalishigherthandealer,bettorwins;iftotalisthesameasdealerthisisastand‐off(nowinner);ifthetotalislowerthanthedealer,bettorloses.
Facecardscount10,acescount1or11;otherscountfacevalue.
Blackjackisanyacewithfacecardoraten.Thisisanautomaticwinner,exceptwhenthedealeralsohasblackjackinwhichcaseitisastand‐off.
Dealerwillplayagainstallplayersatthesametime,notindividually.
Allpay‐offsexceptblackjackareevenmoney.
Allbetsdownbeforefirstcardisdealt.
Splitbets–ifplayer’sfirsttwocardsareapair,theplayerhasthechoiceofsplittingthemintotwohandsandbettingthesamebetoneachhand.
Dealermustdrawon16orunder,standonahard1andoverandhitonasoft17.Asoft17isanycombinationofcardstotaling17whentheaceiscounted11.
Ifachipfallstotheflooranothervolunteermustbecalledtoretrieveit.Itcannotberetrievedbythedealeroranyplayer.
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Thedealermaynotdealcardstoanypersonundertheinfluence.
Closingtimeofeventshallbepostedclearlyandannounced30minutespriortoclosure.
FEES
Foreachtableorwheel(perday) $50.00
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Pull Tickets
Thesaleofpullticketsshallbemanagedandconductedinaccordancewiththelicenseincludingspecificationsontheapplicationasapproved.
Requestedamendmentstoanylicenseshallbesubmittedinwritingbyanexecutiveofficerofthelicenseeorganization.Ifanamendmentisaccepted,afeeispayable.
Individualsundertheageofsixteenyearsareprohibitedfrompurchasingorsellingpullticketseitherforthemselvesoronbehalfofanotherperson.
Pullticketsshallbeexchangedonlyforcash.Nochequeswillbeaccepted,norcreditextended.
Pullticketsshallbesoldonlyat/duringanotherlicensedeventsuchasaBingoorCasino;orinaspecial“clubroom”.
Pullticketsmaynotbesoldtoindividualswhohavenotpaidthe“entrance”or“mastercard”feewiththeexceptionoflicensespertainingto“clubroom”sales.
AnoticeregardingtheredemptionofwinningticketsshallbepostedasperSection47oftheLotteriesActandRegulations.
ADVERTISING
Anyadvertisingofpullticketssalesmustincludethelicensenumberandindicatetheeventatwhichthepullticketsarebeingsold.
ADMINISTRATIVECONTROL
Sellers’namesshallberecordedpriortothecommencementofsales.
Sellersmaynotpurchasepullticketsatanyeventatwhichtheywork.
Pullticketsshallbesoldonlyfromadesignatedarea(booth)byamaximumoftwosellers.
Thelicenseeshallmaintainstrictcontrolandaccountingofthesaleofpulltickets.
Eachunit(box)ofpulltickets,completeorpartial,whennotforsale,willbekeptinalockedsecurecontainerunderthecontrolofthelicensee.
AnycheatingorotherirregularityknownorsuspectedshallbereportedtoConsumerAffairsimmediately.
GAMECONDUCT
Anyhouserulesmustbepostedinahighlyvisiblelocationwherethepullticketsarebeingsold.
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Individualsmustredeemwinningticketsbypresentingthemtotheticketsellerforprizemoneyatthetime(day)ofpurchase.
FEES
Singleeventorseries(perday) $50.00
Sixmonthclubroom $2,500.00
Amendments $25.00
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Sports Drafts
“SportsDrafts”refertoalotteryschemewherepoolsofplayersareselectedbyindividualsforanentryfee.Onceselected,theseindividualsformtheplayers“team”.Theplayers’statistics(goals,assists,etc.)arethentrackedoveraperiodoftime.Thewinnersusuallyhavetheentrieswiththehighestaccumulatedpointtotals.These“sportsdrafts”onlyapplytocompletesportingseasonsorplayoffseries.
Onlydraftsbasedonindividualplayerswillbelicensed.Allsalesshallcease:
1. ThethirdFridayaftertheregularseasonstartsor;
2. Foraplayoffdraft,beforetheplayoffsstart.
Groupscanholdbothregularseasonand/orplayoffdraft.
Aprocedureshallbeestablishedsothateachentryformisreviewedtoensurecompliancewithrulesbeforeitisprocessed.
Onlytheapprovednumberofentryforms,approvedprice(s)shallbesold.
Corporateendorsementsmaybeused,providedpromotionalmaterialindicatesprofitsraisedareusedforcharity,andtheydonotovershadowthattheraffleisoperatedbyacharity.
Entryformsshallbe:
1. Atwopartself‐copyingform,buyerskeeponecopy;or
2. A form published in a newspaper or other publication, buyers receive awrittenconfirmation.
Alltwopartentryforms,orwrittenconfirmationcopies,shallbeconsecutivelynumbered,andinclude:
1. Licensee’snameandacontactphonenumber;
2. Licensenumber;
3. Purchaserssignature,address,andphonenumber;
4. Prizelist;
5. Ifapplicable,roomforabuyertoprintfirstandlastnameofeachplayerandtheirteam;
6. Rulesconcerning:
Choiceofplayersandplayertrades;
Pointofaccumulationandties;
Bonusprizeawards(ifapplicable);
Finaldateentriescanbereceivedtobeeligible;
Cancelationofthedraft.
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7. Ifmorethanoneseriesissold:
a. Allentry forms inaseriesmustbesoldbeforesalesofanotherseriesstarts;
b. Each series shall be adifferent colour,with the seriesnumber clearlymarked;
c. Ticketnumbersshallrunconsecutivelyfromoneseriestothenext;
d. All prizes for each seriesmust be awarded once sales for that serieshavestarted.
Entryformscanbesoldforcash,certifiedcheque,moneyorder,orcreditcardvoucher.Theseshallbemadepayabletothelicensedgroup.Ifacceptingnoncertifiedcheques,theentrycannotincludeanydrawsuntilthechequeclearsthebank.
Retailvalueofallprize(s)shallbeatleast20%oftheapprovedtotalentryformvalue.
Standingshallbebaseduponofficialstatisticsprovidedbytheappropriateleagueoffice.
Abonusprizemaybeofferedunderthefollowingconditions:
1. Itsretailvaluecannotexceedthevalueoftheotherprizesawarded;
2. Thespecificcriterianeededtowinthebonusprizeshallbe includedinalladvertisingandbeprintedonallentryforms;and
3. Themathematicalprobabilityofwinningthebonusprizeshallbeincludedinalladvertising,andbeprintedonallentryforms.
Theoperationofthedraftshallnotbedelegatedtoanothergroup,ortoapersonwhoisnotamemberofthelicensedgroup.
Otherapprovedcharitiesmaybepaidacommissiontosellentryforms.Theymustusethefundsonlyforapprovedpurposes.Nootherpersonorgroupmaybepaidtosellentryforms.
1. Anoutsidefirmmaybeusedtopostandverifystandings. Itmayhavenootherinvolvement.
2. Anycomplaint regarding individualstandingsshallbe investigatedbyandindependentaccountingfirm,atthelicensee’sexpense.AcopyofthereportmustbesubmittedtotheCommunityOperationsDivisionofMACA.
3. Inthecaseofaregularseasondraft,thetop30standingsshallbepublishedina localnewspaperatmid‐season. Finalprizewinners’namesandpointstandings shall be published at the end of the draft. To allow for anychallengestothestandings,prizescannotbeawardedfortwoweeksafterpublication.
4. The licensee shall establish rules to govern the conduct of the draft andawardingprizes.Therulesmust:
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a. Comply with License Terms and Conditions, and any other policiesestablishedbyMACA
b. Bemadeavailabletoallbuyersifrequested;and
c. Be printed with entry forms in newspapers or other types of printmedia,oronentryformapplications.
5. Rulesshouldinclude:
a. Agelimitofticketbuyers;
b. Any restrictions on the licensee’s members, or their families, buyingentryforms.Noindividualresponsibleforthedraftsconductandsalesshallbeeligibletopurchaseanentryform;
c. Minimumnumberofentry formsthatmustbesoldbefore thedraft iscancelled;
d. Orderinwhichprizesareawarded;
e. Cashinlieuoption(ifapplicable);
f. Howtiesareresolved;and
g. Procedureifawinnercannotbelocated.
6. Whenapplyingforalicense,thegroup:
a. Shallidentifythemembersresponsibleforthedraftsconductandsales.Theymaynotpurchaseentryforms.
b. Mayproposeadditional rules,procedures,or requirements for reviewand approval. These must be consistent with License Terms andConditionswithpoliciesofMACA.
ADVERTISING
Anyadvertisingofpullticketssalesmustincludethelicensenumberandindicatetheeventatwhichthepullticketsarebeingsold.
FEES
AfeeforaSportsDraftwheretheprizestotallessthan$10,000.00 $400.00
AfeeforaSportsDraftwheretheprizesaregreaterthan$10,000.00 4%ofthetotalprize
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APPLYINGFORALOTTERYLICENSE
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CHAPTER 4: Applying for a Lottery License How to Complete the Lottery License Application Form
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a) NameofOrganization
This name applies to all lottery correspondence. Please indicate if yourname has been changed since your last license. For example, anorganizationsnamewasWoman’sSoftballandisnowcalledLadies’Softball.
b) Address
Pleasefillincompletemailingaddress.Youmaywanttoindicatetowhomattentionthelicenseshouldbemails.
c) Incorporation
HasyourorganizationfiledpaperstoincorporateundereithertheSocietiesActorRevenueCanadaActfortaxpurposes?Registrationisnotspecificallyrequired;howeveritcanconfirmthatyouareacharitableorganization.
d) Pleasefillinyourorganization’sdateofincorporation.
e) HowoldisyourOrganization?
Howlonghasyourorganizationexisted?(Example:2monthsor5years).Aroughestimateisgoodenough.
f) DescribeyourActivities
Whywasyourgroupororganizationformed?Whatdoestheorganizationhopetoaccomplishandwhattypeofactivitiesdoyouplantodo?
g) PurposeofLottery
Howareyougoingtospendthemoneyraisedfromthespecificlotteryyouareapplyingfor?Someexamplesincludetravellingtotournaments,educationalexchangetrips,etc.Youmustbespecificandlisteverythingyouplantodowiththemoney.
h) Guarantee
Howwillyoupayoutalltheprizemoneyifyoulosemoneywiththislottery?Doyouhavemoneyinthebank?
i) PreviousLicenses
Hasyourorganizationpreviouslyheldalicense?Ifyouhaveapreviouslicensenumberoryourlotteryfilenumber,pleasefillitin.Remember,pleasenoteifyourgrouphaschangedtheirname.
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j) TypeofLottery
Checktheappropriateboxforthetypeoflotterylicenseyouareapplyingfor.Youcanuseoneapplicationforalllotteriestobeheldforthesamedate.Forexample:abingowithNevadas,oracasinowithNevadas,oraSportsDraft.
k) LengthofLicense
Indicatewhetherornotyourapplicationisforasingleevent(onenightonly)oraseriesofevents.Forexample:weekly,orforseveraleventsoveracoupleofmonths.
l) Dates
Incaseofasingleevent–indicatethedate.Foraseries,pleaseindicatewhetheritisweekly,monthlyorforseveralspecificdates.Pleasestatethedayoftheweekforallevents.Useanadditionalsheetifneeded.
m) LocationofLottery
Addressofthelocationofwhereyouwillbeholdingthelotteryevent.Forexamplewherewilltheraffledrawbemade,andwherewillabingobeheld.
n) AgeRestriction
Doesyourorganizationwantanagerestrictionwithrespecttoyourbingos?Ifso,pleasestatetheage.Youwillnoteontheapplicationthatthelicensestatesthatnooneunder16yearsofagemaybeintheplayarea,playbingoorbuyNevadas.
TicketInformation
o) SaleStart
Thisisforarafflelicenseonly.Whatdatedoyouwanttostartsellingyourtickets?Remember,youhavetoallowsufficienttimefortheapplicationtobeprocessed.Youcannotsellraffleticketsuntilyoureceiveyourlicense.
p) HoursofSale
ThisinformationisforclubroomNevadasonly.WhathoursareyouplanningtoselltheNevadas.
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q) NumberofTickets/Boxes
Thisreferstothenumberofticketsyouarehavingprintedforyourraffleorsportsdrafts.ThisalsoreferstoNevadas.Howmanyboxesdoyouplantosellpernight?
r) EstimatedSales
Foraraffleorsportsdraftitisthetotalamountofmoneyyouwouldgetifyousoldalltheticketsorentries.
ForaNevadalicense,itisthetotalamountyouwouldgetbeforepayingoutanyprizes,pernight.
s) CostperTicket
ThisreferstoaraffleortoSportsDrafts.Howmuchareyousellingyourticketsfor?
t) CostofTickets–Nevadas
ThisreferstoNevadasandSportsDrafts.HowmuchtotheNevadaticketsorDraftEntriescost?Forexample,ifyouareonlyselling$1.00tickets,youwouldputaminimumcost$1.00andalsomaximumcost$1.00.However,ifyouweresellingtwodifferenttypesofNevadas‐$0.50and$1.00,youwouldthenputminimumcost$0.50andmaximumcost$1.00.
u) CashPrize
Thefirstboxisforrafflesorsportsdrafts.Fillintotalcashprizesorestimatedvalueofnon‐cashprizes.
ThenextboxisforNevadasandSportsDrafts.Whataretheminimumsandmaximumprizespaidout.Forexample,thelowestamountyoucouldwinis$0.50andthehighestprizeis$200.00–thenyouwouldputminimum$0.50andmaximum$200.00.
CasinoLottery
v) BetsandPayouts
Indicatethenumberoftablesyouwishtohaveofeachtype(blackjack,wheeloffortuneetc.).Thebetlevelsalsoneedtobeindicatedincludingminimumandmaximumbetsaswellasthepayout.
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BingoLottery
w) CardCosts
Indicate theamount it costs toenter thebingo,whatextracards cost, thecostofbonanzacards,ifyouareplayingthistypeofgameandalsoindicateifthereisadoorprizetobepaidout.
x) GamesandPrizes
List the amount of bingo games and how much the prize is for each(example5gamespaying$20.00each–totalvalue$100.00andkeepgoingdownuntilyoulistallthegames).
y) Jackpot
Thisinformationisonlyifyouarehavingaprogressivejackpot(example$500.00in49numbersincreasingby$100.00and1numberweeklytoamaximumof$1,000.00).
RaffleLotteryorSportDraftLottery
z) TicketsSoldBy
Whowillbesellingyourtickets?Forexample,ballteammembersandtheirspouses.
aa) CostPerTicket/DiscountTickets
Please indicate the cost per ticket (i.e. $1.00 each) and also if you havediscounttickets(i.e.$5.00for6)
bb) Prizes
Giveacompletedescriptionofprizes,includingretailvalueoftheprizeandwhetheritwasdonatedorifyouboughtitatadiscountprice.
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FinancialEstimate
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cc) Estimate
Thissectionistohelpyouprovethatthelotteryyourorganizationplanstoholdwillbesuccessful.Rememberyoumustfilloutaseparatefinancialestimateforeachtypeoflotterylicenseyouareapplyingfor.Ifyourequireadditionalestimateforms,pleaseuseformNWT1746,FinancialEstimates.Estimatedgrossrevenueisthetotalofallmoniesreceivedbyyourgroupbeforeprizesandexpensesarepaidout.
Intheexpensecolumn,pleaselistthecosttoyourorganizationforallexpenses.Ifyouusethe‘othercolumn’,pleaseindicatewhatitcovers.Forexample,licensefeesormoneyordercharges.
Certification
dd) Organization
Indicatethenameofyourorganizationandthenameofyourcommunity.
ee) Signatures
Printthenameoftwoofficersofyourorganization,theirtitlesandtelephonenumbers,andwheretheycanbereachedifadditionalinformationisrequired,thenhavebothpeoplesigntheapplication.Remember,iftherearenottwosignatures,yourapplicationwillnotbeprocessedandwillbereturned.
MAIL THE APPLICATION AND FEE
ConsumerAffairsMunicipalandCommunityAffairsGovernmentoftheNorthwestTerritories600520150AVENUENORTHWESTTOWERYELLOWKNIFENTX1A3S9
Ifthelotteryiscancelledorpostponedyoumustnotifytheoffice.Instructionswillthenbemadeavailabletoyouaswhatthenextstepsareforyourorganizationtofollow.
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Sample Lottery Statement
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CHAPTER 5: SUCCESFUL LOTTERIES Tips for Successful Lotteries
Bingos
HavefloatsmadeupinadvanceinenvelopesmarkedDoor,ExtraTickets,NevadasandBonanzas.
Samplebingofloatsareasfollows:
Maximum$ $3,500Bingo$10.00MasterCard
$5,000Bingo$15MasterCard
Door $50.00in$10’s $50.00in$5’s
ExtraTickets $100.00in$10’sand$5’s $150.00in$10’sand$5’s
Bonanzas $100.00inloonies $100.00inloonies
Nevadas $50.00inloonies $100.00inloonies
Total $300.00 $400.00
HavecashtraysavailableforBingoworkers.Youwillneed4cashtraysifyouhaveatrayfortheDoor,ExtraTickets,BonanzasandNevadas.
Aminimumofsix (6)volunteers is recommendedtoputonabingo,not includingthecallerandtheconcessionworker.Theyare:
Oneforthedoor
Oneforextratickets
TwoforNevadas
Oneforbonanzas
Oneforhandlingthecashandgivingouttheprizes.
Thereshouldbeaminimumoftwopeopleworkingontheflooroncethebingohasstarted.Thefloorworkerscanbethesamepeoplewhoworkthedoor,theextratickets,andbonanzabecausetheticketsalesshouldstoporatleastslowdownbythetimethecallerhasstarted.Itissometimesbettertospreadtheworkloadaroundabit–itmakesforalessmajorcommitmentifdifferentpeopleworktheearlyorlateshifts.
Thebreak‐evenpoint formost bingosoccurs at about seventyplayers. Ifthereislessthanthisbyyourstarttime,youhavetheoptiontocancelthebingo and give the people theirmoney back. Once the caller has startedcallingnumbers,thatoptionisgone.
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Plantostartrightontime.Bingoplayersexpectyoutohaveeverythingthewaytheyareusedto. If theyget the feelingyouaredisorganized,or late,theywillbequitevocalaboutwhatyouhavedonewrong.
Eventhoughyournoticemightsaythatthebingostartsatsixo’clock(6:00PM),peoplestartcomingveryearly.Theyliketosocialize,haveacoffeeandgetagoodplacetoplay.AlotofthemliketoplaysomeNevadaswhiletheyarewaitingsoitisagoodideatobereadytostartsellingtheseearly.Havethe Nevadas counted out in a pile of five dollars‐worth of tickets (5 onedollarticketsor10fiftycenttickets).
Ifyouhavedoorprizeticketsthatgetdistributedwiththemastercard,keeptrack of the first ticket number. Hand out door prize tickets with theprogramandmastercard,andattheendoftheevening,recordthelastdoorprizeticketnumber.Thiswilltellyouhowmanypeopleattendedthebingoandhowmanymastercardsweresold.
Have a container ready for the person selling door tickets to drop theduplicatedoorprizeticketsin.
Bonanza prizes are usually 50% of the total bonanza money collected,dividedbythenumberofbonanzagames(usually6)e.g.50%of$1,000.00collected = $500.00 available for Bonanzas, $500.00 available/number ofbonanzas(6)=$83.00prizeperbonanza.
Somegroupsrun1regularbingogamebeforeanybonanzasareplayedtogive them enough time to figure out what the bonanza prizes will be.Bonanza tickets can be sold up to the end of intermission. Subtract thenumber of games already played from the total cost of the card. (i.e.bonanzacardssellfor$1.00percard/$3.00forasheetof3–soif1bonanzagameisdoneasheetof3cardswouldbe$2.00).
Keeptrackofthenumberofwinnersandtheprizeamountsforeachbingoand bonanza. It is easy to record the information right on the BingoProgram.
TheBingorecordiscompletedattheendofthebingo.Oncethedeposithasbeenmade to thegroups “LotteriesAccount” theBingoRecordalongwithanyunsoldtickets,cardsandacopyofthedepositreceiptaregiventothegroupssecretarytobefiledattheoffice.
AftertheBingoRecordiscomplete,aBingoStatementmustbecompleted.This statement indicates all revenues and expenditures relating to theorganizationoftheBingo. This informationcanthenbeeasilytransferredtothe“LotteryStatementofAccount”whichmustbecompletedtomeettheconditionsoftheLotteryLicense.
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Sample Bingo Game Program Card
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Sample Bingo Record
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Sample Bingo Statement
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Sample Statement of Profit/Loss
Keepseparatelytheentrancefeemoney,theextraticketmoney,andbonanzamoneysothatyoucanaccountforeacharea.Inmostbingos,therewillnotbeenoughmoneyinanyoneoftheareastomakeuptheprizes,soonemethodistocountthemoneyineacharea,recordthetotalsandthenputallofthemoneyfromthedoor,bonanzaandextraticketstogethertomakeuptheprizemoneyenvelopes.TheNevadaandconcessionmoneycanbecountedattheendofthenight.Remembertosubtractthefloatfromeachoftheseareas.
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Sample House Rules
Thisdocumentisasampleofhouserulesthatgoverntheconductandmanagementofthebingogame.Thehouserulesmustdescribehowthebingowillberun.Forexample,theymustdescribehowthegameswillbecalled,howthecallswillberecorded,howerrorsincallingwillbedealtwith,howdisputesaboutcallsorwinningcardswillberesolvedandhowprizeswillbeawarded.
TheLotteriesRegulationsrequirethathouserulesmustbeestablishedbytheorganizationanddisplayedattheBingoevent.Theserulesmustbesubmittedwiththeapplicationform.
Bingolicenseesmayincorporatethissampleofhouserulesasapartoftheirlicence.
1. RulesofPlay
Onlygamesusingthefollowingformatshallbelicensed:
1. Balls are randomly selected from 75 ping pong type balls. Each ball isprintedwithaletterfromthewordBINGO,andanumberfrom“1”to“75”,asfollows:
2. Players shall use cards, or sheets printed with one or more cards. Eachhavingfiveverticalcolumns,withfiverowsineachcolumn.OneletterfromthewordBINGOappearsovereachcolumn.Allsquaresshallhaveanumberasabove,exceptthefreecentresquare.Playershallmarkeachsquareasitsletter/numberiscalled.
3. Allgameswillbeplayedonpaperstock,usinginkdabbers.Nobingowillbehonouredifnotink‐stamped.
4. Bingoballsshallbeofequalweightandsize,andbeingoodcondition.Eachlettergroupshallbeadifferentcolour.
5. Beforeplaystarts, theBingoChairperson,andCallershallcheckthebingoequipmenttoensure:
Thebingoequipmentisoperatingproperly,
Allbingoballsareinplay,and
Nolightbulbsareburnedoutinboards.
6. Onlycardsboughtattheeventshallbeplayed.
B I N G O
1 16 31 46 61
to to to to to
15 30 45 60 75
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7. Bonanza cards shall be sealed at the time of sale, e.g. stapled, folded orpackaged.Thisensuressalesareconducted inarandommanner,andthatplayersandsellersdonotknowthecardlayout. Inordertoplaybonanzacards, playersmust have at least one regular game pack. Bonanza ticketswillnotbereplacedforanyreason.
8. For pre‐calls of any game not video/audio recorded, a volunteer workershall:
Bepresentonthestagetoverifyletterandnumberofballasitisdrawnandcalled,and
Complete a ball verification sheet which shall be kept as part of theeventrecords.
9. Playerswinonlyiftheyhavethecorrectcardpatternforthegame.Allvalidwinners must be paid; players are not required to have the last numbercalledtowin.
10. Progressive or accumulating jackpots can have aminimumor guaranteedprize. Groups must keep prize payouts for these games in‐line to ensurethey receive a financial benefit. All progressive or accumulating jackpotsshallbeawardedat leastonceduringeachyearofthe licenceperiod.Thisincludesfixednumberjackpots.Ifnotawardedearlier,thejackpotshallbeawardedat the lasteventof theyear. Jackpots thatareawardedregularlycanbecarriedoverintothenextlicenceperiod.Ifagroupcancelsthisbingolicenceorthegroupcancelsthebingo,thejackpotmustbeawarded.
11. Whenbingoisdeclared,theCallershall:
Stop play by announcing bingo has been declared, and no morenumberswillbecalled.
Wherethebloweristurnedofftoverifyabingo,theballinthe“cradle”mustremainthereandbethenextnumbercalled.
Announcegametypebeingchecked.
Describeprocedurethatwillbeusedtoverifybingos.
Announcenumberofbingosrecognizedandtheirapproximatelocationin the hall. Players are responsible tomake themselves heard by thecalleronadeclaredbingo.
Askwhetherthereareanymorebingos,andpausetorecognizethese.
Announcethenumberofbingoswhichhavebeenrecognized,andthatonlytheseareeligibleforprizes.
Forfullcardgames,Checkershalltakedeclaredcardandputitinfrontofaplayeratanothertable.
Whenthereisnobingoverificationsystemamanualcallbackmusttakeplace.Theproceduretobeusedshallbeidentifiedinthehouserules.
Whereabingoverificationunitisused(forMediaBingo),thecallbackshallbeconductedasfollows,Seller/Checker:
Identifiesdeclaredbingo(s)toCaller;and
VerballygivestheCallerthecardnumber(s).
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The Seller/Checkerwill also give the caller the card colour and serialnumber(s).
Callershallkeythecardnumber(s)intotheverifiertodisplaythecardfaceontheTVmonitor.
TheSeller/Checkerwillcompareplayer’scardtothatdisplayedonthemonitor,confirmingbothcardface,andcardnumber.
All displayed cards shall be left on the monitor screen for at least 5seconds.
Onceacallerhasclosedoffagame,nofurtherbingoswillbeacceptedonthatgame.
Callershallrecordallprizepayouts.
Cardsmay be used for a single game, or for two ormore successivegamesinaseries.Calledballsshallremainintheballpockettrayuntilthe final game in the series is done. After all bingos are checked andverified,Callershallclearlystatethatgameseriesisclosed;andreturnballstotheblower.
2. WinningCard(s)
Declaredcardsshallbecheckedagainstthemasterbook.
Whentherearemultiplewinnersof agame,thetotalprizepayoutwillbedividedamongthewinners,roundedtothenearestwholedollar.Standardrulesofroundingwillapply(i.e.valuesof$.0.50ormorewillberoundedupandvalueslessthan$0.50willberoundeddown).
ThePaymasterwillrecordthename,addressandtelephonenumberonthebackofeachwinningcardandattachittothepropercontrolsheet.
NoprizeshallbeissuedtoapersonwhoisplayingthebingogameoutsideoftheNorthwestTerritories.
3. MediaBingo‐Potentialwinnersmustpresenttheiroriginalcard,eitherbymailorin‐person.
Thelicenseeshalldecideuponallmattersrelatingtotheconductoftheevent,determinethewinnersandpayallprizeswithinthetimelimitthatisstatedinthehouserules.
Bothcashandnon‐cashprizesarefundedbycard/sheetsales.Theyarecollectedonlyattheeventwhentheprizeisawarded.
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4. Give‐aways/Promotions/Advertising
Give‐aways:Anyitemgiventoplayersinthehall,otherthanbymeansofabingogame,isconsideredagive‐away.Thiscouldincludedoorprizes,merchandiseorfooditems.Give‐aways/promotionsshallcomplywiththefollowing:
Thelicenseeshallconductthegive‐away.
Itislimitedtothebingohall.
Theactualcostofallitemsisrecordedunderexpensesonfinancialreports.
Onlyplayerspresent at the event duringwhich the give‐away takesplacemayreceiveanyitem.
Thisdoesnotincludefood,beveragesorothermerchandise(suchasbingocardsanddabbers)soldonaregularbasisattheconcession,andgivenfreeoratareducedcosttoplayersbyconcessionoperators.Thelicenseecannotsubsidizeconcessionitems.
5. Disputes–Howtheywillbehandled
Intheeventofadispute,thecaller’sdecisionshallbefinal.Heorshemayconsultwiththebingomanager/directorbeforegivingafinaldecision.
Ifafurtherdisputeresults,itwillberesolvedbytheorganizations’complaintcommittee.
Thethirdandfinalstageofresolutionwillbecompletedbytheofficeissuingthelotterylicence.
6. Accesstocasharea
Accesstothecashareaduringthebingoeventislimitedto:
Cashiers
Volunteers during the period that their specific job duties require theirpresence.
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Sample Nevada Record
ANevadalotteryisoftenheldwheneverthereisabingo.ManyboxesofNevadaticketscanbesoldfromonebingotothenext,oroneeventtothenext,soitisveryimportantthataNevadaRecordbekepttohelpyoukeepthingsstraightandtoshowtheAuditorthatyouhavetheproperfinancialcontrolsinplace.
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Tips for Raffles
Keeptrackofwhoissellingticketsandhowmanyticketsareoutstanding.
Makesureticketsellersbringbackbooksof ‘sold’ ticketsandmoneyfromticket sales on a regular basis (weekly) so that there is not a lot of ticketmoneyoutstandingattheendoftheraffle.
Giveticketsalesmoneyto theTreasureronaregularbasisso thatcash isnotlyingaround.Keepallcash,notdeposited,inasafeplace.
Donotspendmoneyfromtheticketsalesforyourpersonaluse.Keepticketsalesmoney and your personalmoney separate. It is not uncommon forticketsellersto‘owe’therafflelargesumsofmoneywhenitistimetomaketheprizedraw.
Keepaccuraterecordsofticketsalesandrevenuethroughouttheraffleandsubmit that information with the Lottery Statement of Account after theraffle.
Final Tips
The profits from lotteries must be kept separate from other funds. Thisincludeskeepingseparaterecordsoflotteryfunds.
Lotteriescannotbeheldwithoutalicense.Ifyouarehostinganevent,makesure the license is posted in the building where the lottery is beingconducted(i.e.communityhall).
Keep backup documentation because auditors or Lottery Administratorsmayaskyoutoprovideit(keepfor2years).
Try toprovide some training for volunteers and staffworking the lottery,especiallyifcashhandlingorformsareinvolved.
APPENDIX
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Appendix A: Section 207 of the Criminal Code of Canada For the purpose of determining if your organization is able to conduct a lotteryschemeundertheCriminalCodeofCanada,section207reads:
(1) notwithstanding and of the provisions of this Part relating to gaming andbetting,itislawful
(a) forthegovernmentofaprovince,eitheraloneor inconjunctionwiththegovernmentofanotherprovince,toconductandmanagealotteryscheme in that province, or in that and the other province, inaccordancewithanylawenactedbythelegislatureofthatprovince;
(b) for the charitable or religious organization, pursuant to a licenseissuedbytheLieutenantGovernorinCouncilofaprovinceorbysuchotherpersonorauthority in theprovinceasmaybespecifiedby theLieutenant Governor in Council thereof, to conduct and manage alotteryschemeareusedforacharitableorreligiousobjectorpurpose;
(c) for the board of a fair or exhibition or an operator of a concessionleased by that board, to conduct and manage a lottery scheme in aprovincewheretheLieutenantGovernorinCounciloftheprovinceorsuchotherpersonorauthorityintheprovinceasmaybespecifiedbytheLieutenantGovernorinCouncilthereofhas
(i) designatedthat fairorexhibitionasa fairorexhibitionwherealotteryschememaybeconductedandmanaged,and
(ii) issued a license for the conduct and management of a lotteryschemetothatboardoroperator;
(d) for any purpose, pursuant to a license issued by the LieutenantGovernorinCouncilofaprovinceorbysuchotherpersonorauthorityin the province as may be specified by the Lieutenant Governor inCouncil thereof, to conduct andmanage a lottery scheme at a publicplaceofamusementinthatprovinceif
(i) theamountofvalueofeachprizeawardeddoesnotexceedfivehundreddollars,and
(ii) the money or other valuable consideration paid to secure achancetowinaprizethatdoesnotexceedtwodollars;
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(e) for the government of at province to agree with the government ofanother province that lots, cards or tickets in relation to a lotteryscheme that is by any of paragraphs (a) to (d) authorized to beconducted and managed in that other province may be sold in theprovince;
(f) fortheperson,pursuanttoalicenseissuedbytheLieutenantGovernorin Council of a province or such other person or authority in theprovinceasmaybedesignatedbytheLieutenantGovernorinCouncilthereof,toconductandmanageintheprovincealotteryschemethatisauthorized to be conducted andmanaged in one ormore provinceswheretheauthoritybywhichthelotteryschemewasfirstauthorizedtobeconductedandmanagedconsentsthereto;
(g) foranyperson,forthepurposeofalotteryschemethatis lawfulinaprovince under any of paragraphs (a) to (f), to anything in theprovince, in accordance with the applicable law or license, that itrequired for the conduct, management or operation of the lotteryschemeorforthepersontoparticipateinthescheme;and
(h) foranypersontomakeorprintanywhereinCanadaortocausetobemadeorprintedanywhereinCanadaanythingrelatingtogamingandbetting that is to be used in a place where it is or would, if certainconditionsprovidedbylawaremet,belawfultousesuchathing,ortosend, transmit, mail, ship, deliver or allow to be sent, transmitted,mailed,shippedordeliveredortoaccept forcarriageortransportorconveyanysuchthingwherethedestinationthereofissuchaplace.
(2)SubjecttothisAct,alicenseissuedbyorundertheauthorityoftheLieutenantGovernorinCouncilofaprovinceasdescribedinparagraph(1)(b),(c),(d)or(f)maycontainsuchtermsandconditionsrelatingtotheconduct,managementandoperationoforparticipationinthelotteryschemetowhichthelicenserelatesastheLieutenantGovernorinCounciloftheprovince,thepersonorauthorityintheprovincedesignatedbytheLieutenantGovernorinCouncilthereoforanylawenactedbythelegislatureofthatprovincemayprescribe.
(3)Everyonewho,forthepurposesofalotteryscheme,doesanythingthatisnotauthorizedbyorpursuanttoaprovisionofthissection
(a) is in thecaseof theconduct,managementoroperationof that lotteryscheme,
(i) isguiltyofanindictableoffenseandliableforimprisonmentoftwoyears,or
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(ii) isguiltyofanoffensepunishableonsummaryconviction;or
(b) inthecaseofparticipatinginthatlotteryscheme,isguiltyofanoffencepunishableonsummaryconviction.
(4) Inthissection,“lotteryscheme”meansagameorproposal,scheme,plan,means,device,contrivanceoroperationdescribedinanyofparagraphs(206)(1)(a)to(g),whetherornotitinvolvesbetting,poolsellingorapoolsystemofbettingotherthan
(a) adicegame,three‐cardMonte,punchboardorcointable;
(b) bookmaking,pool sellingormakingor recordingbets, includingbetsmadethroughtheagencyofapoolorpari‐mutualsystem,onanyraceorfight,oronasinglesporteventorathleticcontest;or
(c) for the purposes of paragraphs (1)(b) to (f), a game or proposal,scheme,plan,means,device,contrivanceoroperationdescribedinanyof paragraphs 206(1)(a) to (g) that is operated on or through acomputer, video device or slot machine, within the meaning ofsubsection198(3).
(5) Forthegreatercertainty,nothinginthissectionshallbeconstruedasauthorizingthemakingorrecordingofbetsonhorse‐racesthroughtheagencyofapari‐mutualsystemotherthaninaccordancewithsection204.R.S.,c.C‐34,s.190;1974‐75‐76c.93,s.12;R.S.C.1985,c.27(1stSupp.),s.31,c.52(1stSupp.),s.3.
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Appendix B: Update Schedule Terms and Conditions Respecting Lottery Licensing in the NWT
Withthisrevision,theTermsandConditionsrespectingLotteryLicensingintheNWTareupdatedtoinclude:
Date Guide,SectionandInstructions
February2016 Page1.Introduction.Additionsclarifyingallowabletypesofcharitablegamingandarticulatingotherformsofgamingareillegal.
Page3.Definitionsnowincludedforvariousbingorelatedfunctionsandtypes.
Page4.Unlicensedlotteryeventsandprocesstodealwithpossibleinvestigationsofsuchactivity.
Page12.RulesofConductforTelevisionorRadioBingosadded.
Page39‐41.SampleHouseRulestemplatetoreflecthouserulesthatmustbesubmittedwitheachbingolotteryapplication.
