Lotus noted 8.5

7/29/2019 Lotus noted 8.5

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Lotus

Notes

Client

Version8.5

ReferenceGuide

rev.11/19/2009


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LotusNotesClientVersion8.5ReferenceGuide

AccessingtheLotusNotesClient

Fromyourdesktop,doubleclicktheLotusNotesicon.

LoggingintotheLotusNotesClient

Theclientisconfiguredwithyourusername.EnteryourpasswordinthepasswordfieldandclicktheLogInbutton.


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NavigatingtheLotusNotesClient

MenuBartoolsforusewithLotusNotes

WindowTabsswitchbetweenopenwindows

ToolbarstoolsfordocumentsandApplications

BookmarkBarcontainsbookmarkicons/folders

StatusBarinfoabouttheactivewindow

TheLotus

Notes

Home

Page

ByDefault,theHomePageisthefirstscreenyouseewhenyoustartLotusNotes.ItcontainslinkstoLotusNotes

Applications.TheHomePagecanbeaccessedatanytimebyclickingtheHometab.Belowisanexampleofthedefault

HomePage.


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TheHomePagecanbecustomizedusingapredesignedHomePageorlayoutthatyoudesignyourself.

1. ClickthetopborderoftheHomePagethatsaysClickHereforHomePageoptions.

2. Dooneofthethefollowing:a. Touseapredesignedlayout,clickthedownarrowintheCurrentHomePageselectionlistboxandselectanoptionfromtheresultingmenu.

b. Tocreateyourownlayout,clicktheCreateanewHomePagebuttonandfollowthedirectionsintheNew

Page

Wizard.

Security

ChangingYourPasswordTochangeyourLotusNotesClientpassword,fromtheMenuBar,chooseFile,Security,UserSecurity.Youwillbe

promptedforyourcurrentpassword.EnterthepasswordandclickLogIn.Thefollowingwindowwillopen.

ClicktheChangePasswordbutton.Youwillagainbepromptedforyourcurrentpassword.Enterthepasswordandclick

LogIn.Thefollowingwindowwillopen.

Enteryournewpasswordintobothfields.Donotchangethe

EncryptionStrengthfieldorclickGeneratePassword.

Ifyournewpasswordisnotstrongenough,thefollowingboxwill

appear:

Thepopupboxbelowwillnotifyyouofsuccessfullychangingyour

password. ClickOKandOKtoexit.


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LockingYourSession

Ifyouwillbesteppingawayfromyourcomputer,pressingtheControl(Ctrl)andF5keytogetherwilllockyourLotus

Notessession.Tounlockyoursessionwhenyoureturn,clickonthesplashscreen.Enteryourpasswordwhenprompted

andclicktheLogInbutton.

Applications

Applicationsallowuserstoperformtaskspertainingtoaspecificareaofinterest.Mail,Calendar,andContactsareall

examplesofApplications.

DocumentsA

document

is

any

Application

entry

or

record

that

contains

information.

For

example,

an

email

message

is

adocument

intheMailApplicationandaCalendarentryisadocumentintheCalendarApplication.Toopenadocument,double

clickthedocumententryfromanyviewintheopenApplication.

ManagingOpenApplicationsandDocumentsAllApplicationsordocumentsthatareopenwillbeshownintheWindowTabslocatedabovetheViewPane.

ToswitchtoanopenApplicationordocument,clickonitsWindowTab.To

cycle

through

all

open

items,

press

Ctrl

+

Tab.

TocloseanopenApplicationordocument,clicktheXbuttononitsWindowTab,presstheEsckey,orselectClosefromtheFilemenu.

Refresh

Torefreshtheviewofanysectionyourarein,clickonthebluearrowicon,whichislocatedalongtheViewPanemenu

bar. TheF9keywillalsorefreshtheviewyouarein.

Preferences

PreferenceforbothMailandCalendarcanbefoundbychoosingtheMorebutton,locatedalongtheViewPanemenu

bar.


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AutomaticSignatures

Tosignyournametooutgoingemailautomatically,clickonMore,PreferenceslocatedalongtheViewPanemenubar.

Anewwindowwillappear;selecttheMailtabandthenselectSignature. ChecktheboxnexttoAutomaticallyappend

asignaturetothebottomofmyoutgoingmailmessagesandthentypeapersonalsignatureinthetextboxwhichwill

automaticallyappendtoallofyouroutgoingmessages.ClicktheOKbutton. Hint:Add2blankspacesbeforeyoubegin

typing.

MAIL

TheMailApplicationTheMailApplicationallowsyoutocommunicatewithotherLotusNotesandInternetemailusers.ToopentheMail

Application,clicktheMailiconontheBookmarkBar.

Panes

Panesarethedifferentareasoftheworkspacethatshowa

partofanopenApplication.

NavigationPanedisplaysnamesoffoldersandviewsinan

Application,suchasMail,Calendar,andContacts.

ViewPanedisplayscontentsofcurrentfolderorview

selectedintheNavigationPane.

PreviewPaneallowsyoutoquicklypreviewthedocument

selectedin

the

View

pane.

TheMailNavigationPane

Inboxmessagesthathavebeenreceived.

Draftsmessagesthathavebeensaved,notsent.

Sentmessagesthathavebeensent.

Followup messagesmarkedforfollowupaction.

JunkMail

junk

mail

from

blocked

senders.

NOTE:SEEQUICKRULES

Trashdocuments,withtheexceptionofcalendarentries,thathavebeensentto

trash,butnotyetdeleted.

AllDocuments providesaviewofalldocumentsintheMailApplication.


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MailThreads providesaviewofmessagesgroupedwithreplies.

Folders containsusercreated/personalfoldersforstoringdocuments.

Archive storesoldorunusedmessages.PleasecontacttheHelpDeskforinstructionsinsettingupanarchive.

Rules containsrulesforsortingordeletingincomingmessages.

Stationary containsavailablestationary(messagetemplates)fortheMailApplication.

ViewingMail1. ClicktheInboxiconintheNavigationPaneoftheMailApplication.AlistofmessagesyouhavereceivedwillappearintheViewPane.

2. ClickonceonamessagetoviewitinthePreviewPaneordoubleclickamessagetoopenitinanewtab.3. ToCloseanopenMessage,selectClosefromtheFilemenu,presstheEsckey,orclicktheClosebuttononthe

WindowTab.

*Note:Toviewunreadmessagesonly,checktheViewUnreadboxatthetopoftheViewPane.Toviewallmessages,

checktheViewAllboxatthetopoftheViewPane.

OpeningthePreviewPane

TherearetwowaystodisplaythePreviewPane:

1. ClickonPreviewatthebottomoftheactivewindow.2. ClickthePreviewPanebuttonontheViewtoolbar.

ComposingMailTocreateanewmessage,ClicktheNewMessagebuttonintheViewPane.


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AddressingaMessage

1. ManuallytypeanaddressintheTofield.2. UsetheTypeAheadfeature:begintypingapersonsnameintheTofield.Pressingenteratanypointwhiletypingwilleither:InserttheaddressofthepersonintotheTofieldifthenameisunique,orifthereare

multiplematches,alistofnameswillappear.

3. AnotherwaytolocateanaddressistoclicktheTo:button;awindowwillappearfromwhichyoucanbrowsethroughcontactbooksandsearchforcontacts.

Options2and3canalsobeusedtoselectcontactstobeassignedtotheCC(CarbonCopy)andBCC(Blind

CarbonCopy)addressfields.


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SendingMailwithAttachments

PlacethemousepointerintheMessagebody.Theattachmentwillbeplacedexactlywhereyourcursorlies.Clickthe

Attachmenticon locatedalongtheViewPanemenubar.Selectthefilesyouwanttoattach.(Toselectmultiple

files,presstheCtrlkeywhileyouclickoneachfile).Finally,clicktheCreateButton.

SpellCheck

Therearethreeoptionstospellcheckamessage.

1. InLinespellcheckingplacesaredsquiggleunderanymisspelledword.Rightclickingthemisspelledworddisplaysalistofpossiblecorrections.

2. Thespellcheckicon willopentheSpellCheckbox.ItwillsearchboththeSubjectandBodyofthemessageforanymisspelledwords.ForeachmisspelledwordyoucanchoosetoSkip,Replace,orAddtoDictionary.

3 ClickingSendwillautomaticallydisplaytheSpellCheckbox.YoucanchoosetousetheSpellCheckdescribedinoption

2,

or

choose

to

Send

As

Is.

DisplayOptions

TherearethreeoptionsavailablethroughtheDisplaybutton.

1.BCCdisplaystheBlindCarbonCopyfieldwhenchecked.

2.AdditionalMailOptionsdisplaysthefollowingoptionsaboveaddressfields:HighImportance,ReturnReceipt,Sign,

Encrypt,andMarkSubjectConfidential.

3.SenderInformationdisplaysbelowtheaddressfields,whothesenderisandwhattimethemessagewassent.

*Note:TheAdditionalMailOptionslistedatthetopofeachnewmessagecanalsochosenbyselectingDelivery

Options.

SendingMail

Oncethemessage(new,forwarded,orreply)hasbeencomposed,thereisachoicebetweenSend,SendandFile,Save

asDraft.TheSendbuttonsendsthemessageouttoalltheaddressesandsavesapersonalrecordintheSentfolder.The

SendandFilebuttonsendsoutthemessagetoalltheaddresses,savesapersonalrecordintheSentfolder,andallows

filinginafolder.TheSaveasDraftbuttonsavesthemessageintheDraftsfolderandholdsitthereuntilalatertime.

ReceivingMailTo

open

anewly

received

message,

double

click

on

it.

This

will

open

the

message

in

anew

window

tab.

ReplyingtoReceivedMail


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Whenhighlightingorreadingamessage,thereisabuttonatthetopofthescreenlabeledReply. Clickingonthedown

arrownexttoReplywillprovideseveraloptions,allofwhichwillopenanewmessage.TheTo:fieldwillbefilledinwith

theoriginalSendersaddressandtheSubjectfieldwillcontaintheoriginalsubjectprependedwithRe:.

ReplywithHistoryOnly

Thisisthepreferredoption.Repliestothesenderwithoutanyattachmentsthatwereincludedintheoriginal

message. Itappendsthebodyoftheoriginalmessage.

Replywith

History

&

Attachments

Repliestothesenderandappendsthebodyoftheoriginalmessage,includinganyattachments.

Reply

Repliestothesenderwithoutappendingthebodyoftheoriginalmessage.

ReplyingwithInternetStyleHistory

ThismethodofreplyingisusefulforMaristlistservs(MARSTAFF,MARFAC,courselistservs).

ReplyToAll

TheReplytoAlloptionsarethesameasReply. Themessagewillalsobesenttoallrecipientsoftheoriginalmessage

andtheywillbeplacedintheCC:field. Warning:Donotreplytoallformessagesreceivedfromlistservsunlessyou

intendforalllistservrecipientstoreceiveyourreply.

*Note:Whenyoureplytoamessage,aRepliedToicon appearsnexttothemessage.

Forward

Toforwardareceivedmessagetoanotherparty,clickonthebuttonmarkedForward,whenhighlightingorreadingthe

message. ClickingonthedownarrownexttoForwardwillprovideseveraloptions,allofwhichwillopenanew

message.TheSubjectfieldwillcontaintheoriginalsubjectprependedwithFw:. TheForwardoptionsaresimilartothe

Replyoptions.

*Note:Whenyouforwardamessage,aForwardedicon appearsnexttothemessage.

ReceivingMail

with

Attachments

Whenyoureceiveamessagewithanattachmentitwillbelocatedinthebodyofthemessageatthepointwherethe

senderplacedtheircursorwhentheyattachedthefile;simplydoubleclickandselectOpentoopenit. Youmusthave

theapplicationinstalled,inwhichtheattachmentwascreated. Forexample,ifopeninga.pdffile,youneedAdobe

AcrobatReaderinstalled.


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FollowUpMessage

FromMailview,selectthemessageyouwanttoflag.

SelecttheFollowUp icon.SelectAddorEditFlag

fromtheresultingMenu. ChecktheUrgentPriority,

NormalPriority,orLowPrioritybox.Specifytheactionin

theEnteraFollowUpActionBox,thiscanbeabrief

descriptionfortheactionyouwilltakeatthetimespecifiedforfollowup.EnteradateandtimeintheWhen

toFollowUpbox. Tosetanalarm,checktheSetanalarm

onthismessageboxandfillintheappropriateoptions.

ClicktheOKbuttonwhenyouarefinished.TheFollowUp

iconwillappearnexttothemessageinthemail

viewandintheheaderofthemessage.

*Note:Toremoveaflagfromamessage,selectthe

message,selectFollowUpfromtheActionsmenu,and

selectRemove

Flag

from

the

resulting

menu.

SavingMailinFolders

Therecommendedwaytosaveandorganizemessagesistofiletheminfolders.

Tosaveamessageinafolder,clickonthedownarrownexttothe button

andselectMovetoFolderwhereyoucanchoosetoMoveorCopytoaparticular

folder.

SelectthedesiredfolderandpresstheMovebutton.

PleaserefertotheFolderssectionofthisdocumenttolearnhow

tocreateanddeletefolders.


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TheExclusionsoptioncanbeconfiguredtonotsendtheoutofofficemessagetospecifiedpeopleorwhenthesubject

lineofanemailcontainsaspecifiedphrase.

DraftsWhencomposingamessage,itispossibletosavethecurrentmessageandsenditoutatalaterdate. Inordertosave

themessageinDraftform,clicktheSaveasDraftbutton. ThisautomaticallystoresitintheDraftsfolder. Toretrievean

unsent

message,

click

on

the

selection

for

Drafts

from

within

the

Navigation

Pane.

Double

click

on

the

message

to

open,edit,andsend.

SentThisfoldercontainsallofthemessagesthathavebeensentout(new,forwarded,andreply). Asinallviewsandfolders,

youhavetheabilitytosortbythecolumnstohelpyoulocateamessage:byclickingonanyheading(Sender,Subject,

Date,orSize)thiswillcausetheentirechainofmailtoorganizeitselfbytherespectiveheading.

AllDocumentsAllDocumentsisareferenceview. Itcontainslinkstoalldocumentsthatarelocatedinthemaildatabase. Thisisa

usefulviewforsearchingpurposes. Toorganizethelistofitems,youcanclickonWho,Subject,Date,orSizeto

organizethecolumnbyeachrespectivechoice.

TrashWhenmessagesaredeletedfromanyoftheviewsorfolders,theygetstoredintheTrashfolderwheretheyremainunti

theTrash

is

manually

emptied

or

after

the

default

time

of

48hours.

To

quickly

free

up

space,

you

should

empty

your

Trashfolderregularly. Todeleteamessage,highlightthemessageandhitthedeletebuttononthekeyboard, rightclick

andselectdelete,orclickonthetrashicon. ThiswillmovethedocumentintotheTrash. Toemptythetrash,select

TrashfromthenavigationpanelandclickontheEmptyTrashbutton.

UndeletingDocuments

WhilethemessageisstillintheTrashfolder,itcanberestoredtothelocationfromwhichitwasbeforedeletion. Once

adocumentisdeletedandbeforerefreshingthedatabase,adocumentthathasbeenmarkedfordeletioncanbeun

deletedbyhighlightingitwithintheTrashandclickingontheRestorebutton.

Note:Oncethetrashhasbeenemptied,themessageispermanentlygone.

FoldersTocreateafolder,fromtheMenuBar,chooseCreate,Folder.


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Typethenameforthefolder,selectFolders andclickOK.

ThenewlycreatedfolderwillbedisplayedundertheFolder

sectionwithintheNavigationPane.

Tocreateasubfolder,aftertypingthename,selectan

existingfolderthatwillbetheparentfoldertothenewsub

folder.

ToDeletefolders,youmustfirstdeleteormoveallmessage

containedwithinthefolder. Oncethefolderisempty,right

clickonthefoldernameintheNavigationPaneandselect

RemoveFolder.


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CALENDARThecalendarapplicationallowsyoutoorganizeappointments,events,meetings,reminders,andanniversaries.

NavigatingtheCalendar

Toopen

the

Calendar,

click

the

Calendar

icon

on

the

Bookmark

Bar.

Use

the

calendar

format

tabs

at

the

top

of

theViewPanetochangethenumberofdaysthecalendardisplays.ClickthedownarrowontheFormatTabstodisplay

formattingoptions.ClicktheBackandForwardbuttonsnexttothemonthintheNavigationPanetocyclethroughthe

months.UsethesliderbarsontherightsideandbottomoftheViewPanetomovethroughtheCalendar.Clickon

TodayintheNavigationPaneatanytimetoreturntothecurrentdate.

CreatingaCalendarEntryTocreateacalendarentryclickonthedownarrownexttotheNewbuttonandamenuwillappear. Fromhereyoucan

choosewhattypeofentryyouwouldliketocreate;onceanoptionisselected,aformwillopen. Fillouttheappropriate

informationandthenclickSave&Closeatthetopofthewindow;theentrywillthenbeaddedtoyourcalendar.

CalendarEntryTypes

1. Appointmenttoscheduletimeonyourcalendar.2. Meetingscheduletimeonyourcalendarandinviteothers.SeeCreatingandSendingMeetingInvitations.3. Anniversary toaddanannualeventtoyourcalendar.4. Reminder toremindyourselfofsomethingataparticulartime.5. AllDayEvent toscheduleanentiredayorblockofdays.6. EventAnnouncementinviteotherstoanevent,noinviteereplyoptions.

Note:TochangethecolorofaCalendarEntry,selectMorefromtheActionsmenu,andselectPreferencesfromthe

resultingmenu.ClickontheCalendar&ToDotabandclickontheColorstab.MakecolorselectionsandclickOK.


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DraggingtoCreateANewCalendarEntryDragaMailmessage,Calendarentry,orToDoitemontotheCalendaricon ontheBookmarkBar.Selecta

CalendarentrytypefromtheCopyIntodialogboxthatappearsandclickOK.Thenewcalendarentrywillappear.Fillin

theinformationandselectoptionsasdesired.(Ifyoucreateameeting,thenamesofthepeopleintheoriginalitemwillbecopiedintothenewmeetingasinvitees.)

Meetings

AcceptingaMeetingWhensomeonesetsupameetingandincludesyouontheinvitationlist,youwillreceiveanemailinyourinboxfrom

thatperson. Toacceptthemeetingandaddittoyourcalendar,simplychoosetheAcceptoptionfromwithintheemail

Upondoingthis,Noteswillautomaticallyenterthemeetingintoyourcalendar.Whetheryouchoosetoacceptor

declinetheinvitation,Noteswillsendanoticetothepersonchairingthemeetingtoletthemknowyourdecision.

CreatingandSendingMeetingInvitations

Tosendoutameetinginvitation,createaMeetingentryfromwithinthecalendarsection. Fillouttheappropriate

informationasyouwouldforanyothercalendarentry,buthereyouhavetheoptionofsendingoutmeetinginvitations

tootherpeople. Todothis,insertthenamesofthoseyouwishtoinviteandchooseSave&Sendwhenyouaredone.


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EditingorReschedulingaMeetingEntryDoubleclicktheentryyouwanttoedit.Makechangestotheentry.ClicktheSaveandSendInvitationsbuttonfora

meeting,ortheSaveandClosebuttonforallotherentries.

PrintingaCalendarInCalendar,selectPrintfromtheFilemenuorclickthePrintbuttonontheUniversaltoolbar.InthePrintCalendar

dialogbox,checkthePrintCalendarboxunderWhattoPrint.IntheCalendarStyleListbox,selectastyleforyour

Calendar.UnderthePrintRange,selectFromandToDates.ClicktheOKbuttontoPrint.


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CONTACTSBOOKTheContactsBookisanapplicationusedtostoreinformationaboutpeopleyoucommunicatewith.Toopenthe

ContactsBook,clickontheContactsBook iconontheBookmarkBar.

1. MyContactsdisplaysallcontactsstoredinyourContactsBook2. ByCategorydisplayscontactsorganizedbycategory.3. ByCompanydisplayscontactsorganizedbycompany.4. Groupsdisplaysalistofgroups5. BirthdaysandAnniversariesdisplaysallBirthdaysandAnniversariesstoredinyourContactsbook

6. AdvancedcontainsaccesstoAccounts,Certificates,Connections,InternationalMIMR,andlocations.

ViewingContactsintheContactsbook

ClickonMyContactsintheNavigationPaneoftheContactsBookapplication.AlistofcontactsstoreinyourContacts

bookwillappearintheviewpane.DoubleclickaContacttoopenit.

*Note:Tocloseacontact,selectclosefromtheFileMenu,presstheEsckey,orclicktheclosebuttonontheWindow

tab.

AddingAContact

Anewscreenwillpopup,themostimportantfieldstofillin

arefirstandlastnameaswellasemailaddress. Besureto

clickSave&Closeatthetopofthewindowwhenyouare

done.

*Note:To

edit

acontact,

select

the

contact

and

click

the

Edit

button.


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AddingaContactFromaMessage,aMeetingInvitation,oraToDoItem

Selectthemailmessage,meetinginvitation,orToDodocument.SelectMorefromtheActionsMenu.SelectAdd

SendertoContactsfromtheresultingmenu.ClickOK.

CreatingaGroupAgroupisalistofusersorserversthatcanbeusedinDominoDirectories,Contactbooks,accesscontrol,maillists,etc..

InContacts,clickthegroupsfolderintheNavigation

Pane.ClicktheNewGroupbuttonintheViewPane

andselectGroup.EnteragroupnameintheGroup

box. ClickthedownarrownexttoMembers.Select

thecontactsyouwanttoaddtothegroupandclick

theAddbutton.Clickthespacetotheleftofthe

namesformultiplenames. ClicktheOKbutton. Click

theSave

and

Close

button.

PrintingContactLabels

IntheContactsBook,selectthecontactnamesyouwanttoprint.(Toselectnames,clickthecolumntotheleftofthe

namesorpressCtrl+Atoselectallcontacts).SelectPrintfromtheFileMenu.ClickonthedocumentsStyletab.Check

thePrintMultipleDocumentsoneachpagebox.Selectthelabelformatandpapertype.ClickOKbuttontoprintthe

labels.


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TODOLIST

TheToDoListDatabaseThe

To

Do

List

allows

you

to

organize

personal

tasks

and

assign

tasks

to

others.

To

open

the

To

Do

List,

click

the

To

Do

iconontheBookmarkBar.

1. IncompletedisplaysToDoitemsnotcompletedbytheirduedate2. AllToDo'sdisplayspersonalToDoitemsanditemsyouhaveassignedtoothers.

3. PersonaldisplaysonlypersonalToDoitems.4. GroupdisplaysgroupToDoitems.5. ByCategorydisplaysToDoitemsbycategory6. CompletedisplayscompletedToDoitems

CreatingaPersonalToDoItem

ClicktheNewToDoItembuttonatthetopoftheViewPane.FillouttheappropriateinformationandthenclickSave&

Closeatthetopofthewindow.

Note:ToquicklycreateanewToDoitem,dragaMailmessage,Calendarentry,orToDoitemontotheToDoicon.

MarkingaToDoItemCompleteIntheToDoList,selecttheToDoItemyouwanttomarkascomplete.ClicktheMarkCompletebutton


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AssigningaToDoItemToOthersFollowthestepsforCreatingAPersonalToDoItem.IntheAssignTofield,checkOthers.IntheParticipantsselection,

fillintheRequired,Optional,andFYIfieldsorclicktheContactsBookbuttontoselectcontactsfromaContactsBook.

ClicktheSaveandSendAssignmentsbutton


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OtherFeatures

MoreonBookmarks

Bookmark

Folders

BookmarkFolderscontainBookmarksorotherBookmarkfolders.SeveralBookmarkFoldersappearontheBookmark

Barbydefault.

1. FavoriteBookmarksstoresyourmostfrequentlyusedbookmarks2. ApplicationsprovideaccesstotheNotesworkspaceandallowsyoutosearchorbrowsefordatabases.

3. MoreBookmarkscontainstheLotusLinksfolder,theInternetSearchfolder,aCreatefolder,theWorkplaceLauncherfolder,andtheStartupfolder.

4. Historycontainsachronologicallistingofbookmarksforallitemsyouvisit.TheHistoryfoldercandisplayitemsbydate,site,ortitle.YoucanalsousetheHistoryfoldertofindrecentlyused

documentsordatabases.

Note:ToopenaBookmarkFolder,clickonitsiconintheBookmarkBar

RemovingBookmarksandBookmarkFolders1. Rightclickthebookmarkorfolderyouwanttoremove.2. SelectRemoveBookmarkorRemovefolderfromtheresultingmenu.3. ClicktheYesbuttontoconfirm

Note:Whenyouremoveabookmarkfolder,youremoveallthebookmarksinthatfolder.

ManagingYourLotusNotesMailDatabaseSizeRefertothelinkhttp://www.marist.edu/it/pdfs/managingsize.pdfontheMaristCollegewebsiteformoreinformation

onmanagingyourLotusNotesmaildatabasesize.

Applications

ANotesApplicationisasinglefilethatcontainsmultipledocumentsusuallyrelatingtoasingleareaofinterest.Mail,

Calendar,Contacts,RoomReservations,areallexamplesofapplications.Yourapplications,suchasMailandCalendar

arealreadybookmarkedforyou.Otherapplicationssuchasanotherpersonsmailorcalendarcanbeaccessedifthat

userhasdelegatedaccess.


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OpeninganApplicationSelectApplicationfromFilemenu.SelectOpenfromtheresultingmenu.EnterthenameoftheservertheApplicationis

storedon,orselectaserverfromtheServerlistbox.SelectanApplicationfromtheApplicationbox,orenterthepath

andfilenameoftheApplicationintheFilenamebox.ClicktheOpenbutton.

LoggingOutofLotusNotes

Youcan

logout

of

the

Lotus

Notes

Client

by

either;

clicking

the

X

in

the

upper

right

hand

corner

of

the

client,

or

choosingFile,Exitfromthemenubar.

SHORTCUTS

QUICKRULESUsingQuickRulesisasimpleandeffectivemeasureforcombatingjunkmail.Thefollowingstepswillguideyouthrough

settingupquickrules.

ToCreateAQuickRuleForAMessageYouHaveReceived:

1.OpenyourInbox

2.Openthemessageyouwanttocreateaquickrulefor

3.ClicktheMoretab

4.ClickCreateQuickRule

ShortcutName KeyCommand ShortcutAction ShortcutName KeyCommand ShortcutAction

Properties

Alt

+

Enter

Edit

Properties

Indent

Paragraph

F8

Text

/

Indent

Save Ctrl+S File/Save OutdentParagraph Shift+F8 Text/Outdent

New None File/New Bullets None Text/List/Bullet

EditDocument Ctrl+E None Numbers none Text/List/Numbers

Forwardas

Mail

None None AlignParagraph none Text/Align/Paragra

Print Ctrl+P File/Print Spacing none Text/Spacing

Cut Ctrl+X Edit/Cut Style none Text/Style

Copy Ctrl+C Edit/Copy InsertTable none Create/Table

Paste Ctrl+V Edit/Paste Attach none File/Attach

Copyas

Link

None

Edit

/Copy

as

Link

Import

none

File

/Import

Font Ctrl+K Text/TextProperties Find/Replace Ctrl+F Edit/Find/Replace

FontSize Ctrl+K Text/TextProperties CheckSpelling none Edit/CheckSpelling

Bold Ctrl+B Text/Bold Ruler Ctrl+R View/Ruler

talic Ctrl+I Text/Italic PermanentPen None Text/PermanentPe


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5.ThiswillautomaticallyfillintheSender/Domain/Subjectfieldswiththeinformationfromtheopendocument

6.CheckoffwhichfieldsyouwantthisQuickRuletocheckfor.

7.Checkoffwhentheruleshouldtakeaction

8.Checkoffwhattheactionshoulddounder

theabovecircumstances

9.ClickOK

10.ClickonRuleswhichislistedunderTools

fromtheViewPane.

11.Here

is

alist

of

all

the

rules

you

have

created,youmayedityourRulebyclickingon

theruleandselectingEdit.

ToCreateAQuickRuleFromScratch:

1.OpenyourInbox

2.OpenRuleswhichislistedunderToolsfrom

theViewPane.

3.ClickNewRule

4.CompletetheappropriateFields

5.Click

OK;

Your

new

rule

will

now

be

listed.

HowToDisable/DeleteAQuickRule:

1.OpenRuleswhichislistedunderToolsfromtheViewPane

2.SelecttheRuleyouwishtoDisableand/orDelete

3.Youknowhavetwochoices

1.DisableOnly;ClicktheDisablebutton;Rulewillremainlistedbutnotbeactive

2.Disable/Delete;ClicktheDisablebutton(MUSTBEDONEFIRST);ClicktheDeletebutton.

***REMEMBER;WHEN

DELETING

A

RULE;

YOU

MUST

DISABLE

THE

RULE

BEFORE

CLICKING

DELETE!!!

DelegatingAccessToYourMailYoucanallowspecifieduserstoaccessyourmailApplicationandsetdifferentlevelsofaccess.Otherscansimplycheck

yourmailwhileyouareawayorsend.

4. SelectMorefromtheActionsmenu.5. SelectPreferencesfromthenewmenu.

6. ClickontheAccessandDelegationtab.

7. ClickontheAccessToYourMail&Calendartab.

8. Dooneofthefollowing:1. Toaddapersonorgroup,clickonAddPersonorGroup.


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2. Tomodifyaccess,selectthenameandclickonChangeAccess.9. EnterAccessinformation.10. ClicktheOKbutton.

Date post:	04-Apr-2018
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