Low-Bid Design Build Conceptual Overview SR 54 from East of Suncoast Pkwy to West of US 41/SR 45 FPN...

Low-Bid Design Build Conceptual Overview

SR 54 from East of Suncoast Pkwy to West of US 41/SR 45

FPN 256339-2-52-01DCN E7146

Florida Department ofTRANSPORTATION

Presenters:Christina Boulnois

Daniel LauricelloGinger CreightonKatasha Cornwell

June 17, 2014

Florida Department of Transportation

Project Goals, stated in order of precedence:1. Increase capacity, safety and mobility to the corridor

within the limits described2. Minimize inconvenience to travelling public3. Meet project commitments

Project Goals


Budget Amount: $18,289,500Selection Procedure: Low Bid TypeResponse Requested: Bid ProposalContract Duration: 450 Calendar DaysPrequalification Requirements: Contractor must be qualified under Rule, 14-22,

Florida Administrative Code - Work Class(s): Grading, Drainage, Flexible Paving, Hot Plant-Mixed Bituminous

Professional Team Member Qualified under Rule 14-75, Florida Administrative Code - Work Class(es): 2.0 - Proj. Dev. & Environ. (PD&E) Studies 3.2 - Major Highway Design 4.1.1 - Miscellaneous Structures 6.2 - Traffic Signal Timing 7.1 - Signing, Pavement Marking & Channelization 7.2 - Lighting 7.3 – Signalization 8.1 - Control Surveying 8.2 - Design, Right of Way, & Const. Surveying 9.1 - Soil Exploration 9.2 - Geotechnical Classification Lab Testing 9.3 - Highway Materials Testing 9.4.1 - Standard Foundation Studies 15.0 - Landscape Architect

Project Overview


• Existing Design Details:– Project length: 4.076 miles– Design Speed

• 60 mph between Meadowbrook Dr. and Sofia Dr.• 55 mph transitioning sections on the east and west ends

– Access Management Class 5 (“Restrictive”)– Designated Hurricane Evacuation Route

Project Details - Existing


• Project Requirements for Design:– All Project construction activities shall be

conducted utilizing: • Existing horizontal alignment• Within Existing Right-of-Way (R/W)

– D/B firm may NOT submit a Technical Proposal that requires the acquisition of additional R/W

– SEIR commitments– Median width– Access Management (Class 5) and Property

Access– Offset left turn lanes

• Meadowbrook Drive and • Oakstead Boulevard

– Project limits, except if modified by the RFP and associated addenda

– Final Design Plans from FPID 421140-7-52-01 provide a concept for the project design

Project Design Requirements

Existing Oakstead Blvd. Intersection

Existing Meadowbrook Dr. Intersection


• Widening existing 4-lane divided to 6-lane divided urban principal arterial

• Improvements include: – Roadway, 2-Typical Sections– Drainage– Walls– Misc. structures– Signing and pavement marking– Signalization– Lighting– Landscape opportunities– Geotechnical– Subsurface utility engineering

Project Improvements


Roadway Improvements

• Approved Roadway Typical Section Details:– E. of Suncoast Pkwy to Meadowbrook Dr (Sta. 1762+75.00 to 1769+80.00)

• Design Speed = 55 mph• 6- 12-foot travel lanes divided • Grassed median with shoulders inside• Paved shoulders outside with 5-foot bike lanes• Ditches• 5-foot sidewalk at back of R/W (meander through as necessary to avoid/minimize utility

adjustments/relocations, while remaining with FDOT criteria), in lieu of the extended 6-foot shoulder for pedestrians shown in the Final Design Plans (FPID 421140-7-52-01) and the Final SEIR

• Existing pavement and shoulder adjacent to widening shall be milled and resurfaced



• Approved Roadway Typical Section Details:– Meadowbrook Dr to Sofia Dr. (Sta. 1769+80.00 to 1973+50.00) – Design Speed = 60 mph– Sofia Dr. to west of US 41/SR 45 (Sta. 1973+50.00 to 1977+86.10) – Design Speed = 55 mph

• 6- 12-foot travel lanes divided • Grassed median with shoulders inside• Paved shoulders outside with 5-foot bike lanes• Ditches• 5-foot sidewalk at back of R/W (meander through as necessary to avoid/minimize utility

adjustments/relocations, while remaining with FDOT criteria), in lieu of the extended 6-foot shoulder for pedestrians shown in the Final Design Plans (FPID 421140-7-52-01) and the Final SEIR

• Existing pavement and shoulder adjacent to widening shall be milled and resurfaced


• Approved Flexible Pavement Design Details: (Included in Attachments)– The pavement description in the plans for 256339-2-52-01 should read:


Drainage Overview

• Pinellas-Anclote River Basin• 2 Sub-Basins Sand Branch & South Branch


Drainage Overview

• Several Cross Drains ranging from: – Double 24” RCP to Double 48” RCP

• Generally Type D soils with a Shallow Seasonal High Water Table

• Existing Stormwater Management Provided By: – linear ponds along the roadside, – two nearby ponds, and – existing floodplain compensation sites.


Drainage – Stormwater Management Facilities

• Stormwater management facilities for Basins A through E were designed and permitted for a six-lane highway in anticipation of upgrading SR 54.

• Sidewalks were not included and will have to be designed and permitted.


Drainage – FloodPlain Impacts

• There is a significant amount of potential impacts to the FEMA Floodplain.


Drainage – Offsite FPC/Ponds

• There is potential Surplus Floodplain Compensation Volume. Review permit No. 4316251.00


Drainage – Sidewalk Placement

“New sidewalks should be placed as far from the roadway as practical in the following sequence of desirability:

1. As near the right of way line as possible.2. Outside of the clear zone.3. Five feet from the shoulder point on flush shoulder roadways or six feet from the back of curb to eliminate the need to narrow or reroute sidewalks around driveways.4. As far from edge of traffic lane as practical”

RFP will require utilization of the sidewalk justification matrix


Drainage – Sidewalk Placement

Sidewalk placement is a critical issue.

•Goal 1: avoid boardwalk•Goal 2: place the sidewalk as far away from the travel lanes as possible•Goal 3: minimize floodplain impacts•Goal 4: minimize wetland impacts


Signing & Pavement Marking Improvements

• Prepare signing and pavement markings plans in accordance with Department criteria

• Pavement markings shall be thermoplastic• Special emphasis cross walks at signalized intersections to cross all legs and

at unsignalized intersections to cross minor streets shall be provided in preformed tape

• Provide advance street name signs along SR 54 for the following (outside the clear zone):

– Meadowbrook Drive– Oakstead Boulevard– US 41/Land O’Lakes Boulevard• Existing signs shall NOT be reused without prior written permission from

the Department


• Existing traffic signals to be modified include:– Ballantrae Boulevard– Sunlake Boulevard

• New traffic signal: – Meadowbrook Drive

• Existing traffic signals to be reconstructed with box span signal structures include:– Fire Station Number 37, emergency signal– Oakstead Boulevard

• Signal interconnect shall be provided from west of Meadowbrook Drive to US 41– 4” HDPE outer duct– 3-1” HDPD inner ducts– 48 count single-mode fiber optic cable connecting signals from

Ballantrae Blvd. to US 41 along SR 54

Traffic Signal Improvements


Lighting Improvements

• LED lighting shall be provided throughout the project limits

DEVELOPMENTAL SPEC – value ADDED DEVELOPMENTAL SPEC (INCLUDED IN ATTACHMENTS) HIGHWAY LIGHTING MATERIALS – LED (REV 2-5-14) (992-2.4 Luminaires, Ballasts, etc.)

• Light poles shall be conventional FDOT poles – No screw type light pole foundations will be allowed• Lighting shall properly light pedestrian crosswalks/walkways,

bicycle facilities and roadway including signalized intersections


• Design-Build firm shall include a Landscape Architect (DBLA) duly authorized to practice Landscape Architecture in the State of Florida

• Project shall reserve landscape opportunities and implement the FDOT Highway Beautification Policy

• DBLA shall review and identify future unencumbered landscape areas for the Project

• Areas shall be identified in the Proposal Plans as “future landscape areas to be constructed by others”

• Coordination between DBLA and the District Landscape Architect and Engineer will be required during the D-B plans development process

• Landscape construction will be performed by others and is NOT included in this Project

Landscape Opportunity Improvements


• The intent is to always preserve existing vegetation including trees and palms that do not conflict with proposed improvements

• Tree and palm protection shall comply with FDOT Std. Index 544• Responsibility of D-B firm to identify and remove within the

Project limits and within the Project R/W all Category 1 invasive exotics as defined by the Florida Exotic Pest Plant Council and as identified in the Landscape Opportunity Plan

Existing Vegetation


• The D-B Firm shall be responsible for the evaluation of geotechnical conditions and performing the subsurface investigations as necessary to complete the Project.

• The D-B Firm shall perform all surveying and mapping services necessary to complete the Project.

• Upon completion of the project, all field survey data will be furnished to the District Surveyor in a Department-approved digital format, readily available for input and use in CADD design files

Geotechnical and Survey Services


• SWFWMD 44016251.011 (Application # 62831); Expires 4/5/2015. • The Design-Build Firm shall be responsible for the preparation of all

documentation related to the acquisition of all permits not acquired by the Department and preparation of any and all information documentation required to modify permits acquired by the Department modifying the issued permits as necessary to accurately depict the final design.

• The Design-Build Firm shall be responsible for any necessary permit time extensions or re-permitting in order to keep the environmental permits valid throughout the construction period.

• The Design-Build Firm will be required to pay all permit fees. Any fines levied by permitting agencies shall be the responsibility of the Design-Build Firm.

• No active USACE permit

Environmental Permits


• Gopher Tortoise Burrow survey conducted in May of 2013- one burrow observed. The Design-Build Firm shall be responsible for an assessment of all potential gopher tortoise habitats that could be impacted by the Project and to obtain appropriate permits as necessary.

Environmental Permits – Wildlife Coordination


• Wetland and Surface water mitigation was completed by the Department in 1999 under USACE permit SAJ-1995-4576 (IP) and SWFWMD Permits 4316251.000, subsequently modified under 44016251.011 authorized on May 15, 2009. The mitigation amounts were based on the Conceptual Design Plans as authorized by the aforementioned permits.

• Notwithstanding, the linear wet ponds and wet ditches authorized by SWFWMD to provide water quality treatment and attenuation are now Waters of the United States and as such, being located within 15 miles of Wood Stork nesting colonies, are suitable foraging habitat (SFH) for the federally listed Wood Stork.

• If any permitting applications completed by the Design-Build Firm propose to increase the amount of wetland (or surface water) impacts and those impacts do not equally offset the proposed impacts within the project limits, mitigation may be required. The Design-Build Firm will be required to pay all mitigation fees.

Environmental Permits - Mitigation


List of Involved Utility Agency/Owners (UAOs)


• Duke Energy (formerly Florida Power)• Tampa Bay Water• See subordinations in Reference Documents under Advanced

Utility Coordination Documentation.

Subordinated Easements


I. IntroductionB. Department Responsibility– The Department will be responsible for paying the Utility Agency/Owners

(UAO) for reimbursable relocation costs.

VI. Design and Construction CriteriaC. Utility Coordination– For a reimbursable utility relocation where the UA/O desires the work to

be done by their contractor, the UA/O will perform the work in accordance with the utility work schedule (obtained by the Design Build Firm) and permit, and bill the Department directly.

RFP States


• Florida Gas Transmission• Withlacoochee River Electric Cooperative

Confirmed UAO’s Not Involved


• Refer to Advanced Utility Coordination Documentation and Concept Plans– Highlights below – not intended to be all inclusive– Duke Distribution provided substantial input based on concept plans. – Duke Transmission provided some anticipated conflicts. – Bright House Networks is on Duke poles with several under ground crossings

as well. – Pasco County

• 10” and 12” facilities• Both water and sewer on both sides of the road• Previously anticipated losing cover, possible lowering in place

– Verizon• Crossings at all major intersections• Potential lead time needed for material procurement

– Tampa Bay Water – 42” crossing at approx. STA 1815

Existing Facilities


• Engineering and Construction – Anticipated

• Duke Transmission ($500,000) – pending execution• Duke Distribution ($7,200) – executed agreement

– Tampa Bay Water – to be determined

Utility Agreements


• Tomorrow – June 18, 2014• 1:00 pm – 5:00 pm• Pelican Conference Room

• Need to assign time slots– SIGN UP FOR YOUR SLOT IMMEDIATELY AFTER THE

CONCLUSION OF THIS MEETING

Utility Meetings with Firms


• D-B Firm shall be responsible for:– Survey, geotechnical investigation, subsurface utility engineering, design,

preparation of all documentation to obtain all permits not acquired by the FDOT and necessary permit modifications, coordinate all utility relocations, maintenance of traffic, demolition, and construction on or before the Project completion date indicated in the Proposal.

• Review the approved SEIR (State Environmental Impact Report) and submittal of a Construction Reevaluation for the approved SEIR

– D-B Firm shall NOT be compensated for any additional costs or time associated with receiving FDOT approval of the Reevaluation resulting from any proposed design changes developed by the D-B Firm

• D-B Firm shall examine the Contract Documents and site carefully before submitting a Proposal and shall investigate the conditions to be encountered– Written notification of differing site conditions discovered during the design or

construction phase shall be given to the Department’s Project Manager• D-B Firm shall examine boring data (where available) to make their own

interpretation of the subsoil investigations and other preliminary data and shall base their bid of the conditions likely to be encountered– The submission of a proposal is evidence that the D-B Firm has made

an examination as described in this provision

D-B Firm Responsibilities


• The Department will provide the following:– Contract administration, management services, construction engineering

inspection services, environmental oversight, and quality acceptance reviews of all work associated with the development and preparation of the contract plans, permits and construction of the improvements.

– Project specific information and/or functions as outlined in the RFP• The Department will approve the SEIR Reevaluation• The Department will be responsible for paying the Utility

Agency/Owners for reimbursable relocation costs• This RFP does not commit the FDOT to make studies or designs

for the preparation of any proposal, nor to procure or contract for any articles or services

• The Department does not guarantee the details pertaining to borings to be more than a general indication of the materials likely to be found adjacent to holes bored at the site of the work, approximately at the locations indicated

Department Responsibilities


Section 1: Written Technical Proposal (8.5” x 11”, max. 2 pages)• Approach and Understanding of the Project• Staffing• Responsible officeSection 2: Plans and Technical Special Provisions (11” x 17”, max. 35 sheets)• Provide Technical Proposal Plans in accordance with requirements of the PPM,

submit the Key Sheet, Plan Sheets and Cross Sections at a minimum.• Plans shall compliment the Project Approach• Provide Landscape Opportunity Plan sheets that depict a Bold Landscape

Design (11” x 17”, max. 32 sheets – NOT included with Proposal Plans sheet count)

• Provide signal design layouts for the proposed signals (11” x 17”, max. 2 sheets – NOT included with Proposal Plans sheet count)

• Provide any Technical Special Provisions (8.5” x 11”, max. 6 sheets)

Technical Proposal Submittal Requirements


• Response deadline: by 2:30 P.M. EST on 8/14/14• The Department shall open all received Bid Price Proposals at

a public Bid Opening on 8/14/14 at 2:30 P.M. EST at FDOT D7 Headquarters Building:– 11201 N. McKinley Drive, Tampa Florida 33617

• The Technical Review Committee (TRC) will review the Technical Proposal of the Lowest Bidder

• The TRC will then establish if the Technical Proposal of the Lowest Bidder is responsive or non-responsive based on the criteria described in this RFP.– If found responsive, that D-B Firm will be awarded the Project.– If found non-responsive, the TRC will review the Technical Proposal of the

next Lowest Bidder to evaluate for responsiveness, and so on.

Evaluation Criteria


Project Schedule of EventsDate Event

6-10-14 Advertisement

6-13-14 Deadline for submission of written questions prior to the Mandatory Pre-Proposal meeting.

6-16-14 Deadline to post responses to Pre-Bid Q&A website prior to the Mandatory Pre-Proposal meeting.

6-17-14 Mandatory Pre-Proposal meeting at 1:30 pm. local time in the Executive Conference Room at 11201 N. McKinley Drive, Tampa, Fl. 33612

6-18-14Individual Firms meeting at 1:00 pm local time with Utility Agency/Owners affected by the project in the Pelican Conference Room at 11201 N. McKinley Drive, Tampa, Fl. 33612.

7-23-14 Deadline for submittal of questions, for which a response is assured, prior to the submission of the Proposal. All questions shall be submitted to the Pre-Bid Q&A website by 5:00 pm.

7-23-14 Final deadline for submission of requests for Design Exceptions or Design Variations

7-30-14Deadline for the Department to post responses to the Pre-Bid Q&A website for questions submitted by the Design-Build Firms prior to the submittal of the Proposal by 5:00 pm.

8-14-14 Technical Proposals and Price Proposals due in District Office by 2:30 p.m. local time

8-14-14Public announcing of Price Proposals at 2:30 p.m. local time in the Executive Conference Room at 11201 N. McKinley Drive, Tampa, Fl. 33612

8-26-14 Public Meeting of Technical Review Committee to determine Responsiveness of Technical Proposals. 2:30 pm

8-29-14 Public Meeting of Selection Committee to determine intended Award at 10:00 am

8-29-14 Posting of the Department’s intended decision to Award at 12 pm.

9-12-14 Anticipated Award Date

9-26-14 Anticipated Execution Date


• All communications between interested firms and the Department must be directed to the Department's Prebid Question and Answer website or to the appropriate Procurement Office as provided in the advertisement after bid submittal.

Project Questions & Answers

Contract/Proposal Number: E7146

http://www2.dot.state.fl.us/construction/bidquestionmain.asp

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