LYMPSTONE PARISH COUNCIL

Clerk to the Council: A J Le Riche, DMS,

43 Salisbury Road, Exmouth, EX8 1SL

Tel 279665/ 07866 535580

Email: clerk@lympstone.org

www.lympstone.org

27 February 2015

To All Members of the Parish Council

You are summoned to attend a meeting of the Lympstone Parish Council, at 7.30pm or at the

conclusion of the Planning Committee, whichever is the later, on Monday 2nd

March 2015 in the

Village Hall. The business to be transacted is set out below.

Members of the Public are cordially invited to attend and to speak in the open session.

A J Le Riche, Clerk to the Parish Council

AGENDA

PUBLIC SESSION

7.30

1 Apologies

7.45

2 Declarations of Interest

7.50

3 Minutes – To confirm the minutes of the meeting held on 16th

February 2015

7.55

4 Report of the Police 8.00

5 Reports of District Councillors

8.05

6 Chairman’s report

8.10

7 Neighbourhood Plan

8.15

8 S106 funding A letter from EDDDC is attached. The Council is requested to consider specific

areas for future S106 or CIL funding through EDDC.

8.25

Chairman: Cllr Richard Eastley

Tel 266165

9 East Devon Playing Pitch strategy Details of this strategy can be found on the EDDC website at

http://new.eastdevon.gov.uk/planning/planning-policy/evidence-and-

research/environment-and-green-infrastructure/open-space/playing-pitch-

strategy/#article-content

An extract of the content for Lympstone is attached.

8.35

10 Dates of meetings for 2015/16 A schedule is attached for consideration.

8.45

11 Finance – Payments, Financial summary, Budget monitoring, attached

8.50

12 Matters raised by Councillors. – (These are not normally discussed in depth but

investigated and considered at the next meeting.)

9.00

13 County Councillor’s report

9.10

Item 8 S106 changes

The following letter has been received from EDDC

The Open Space Study mentions:

Cliff Field football pitch Lympstone - Outdoor Sport – Pitches Football pitch within a dog

walking/semi-natural area with great views from the top of cliffs.

Railing to stop people getting too close to the cliff edge might be good. Some sort of netting to stop

balls from going onto train line/over the cliff might be required?

Candy's Field Lympstone Outdoor Sport – Pitches - Very active and popular community field

comprising: 2x all weather floodlit tennis courts, covered outside area with picnic tables and

benches, separate toddler swing, open access tarmac basketball court, small gravel bmx track, set

of football goal posts on unmarked sloping pitch area, wooden activity trail and enclosed childrens

play area. Football pitch unmarked but adequate for casual play.

Trafalgar Road Play Area, Lympstone. Play Space – Children Basic, enclosed play space for

toddlers and young children. Tidy but dated.

Sowden Lane Allotments, Lympstone Allotments Active site, near full occupancy. Attractive ite

with views across estuary.

Churchill Court Greens Lympstone Amenity Open Space Triangular grass area in front of old

people's bungalows. Semi mature trees

Glebelands Green, Lympstone. Amenity Open Space Part hedged, grass area with mature trees.

Hunton Close Green, Lympstone. Amenity Open Space Sloping, triangular grass verge with dog

bin. Some parking.

Lympstone Common.

Item 9 East Devon Playing Pitch Strategy

Extract for Lympstone.

Burgmanns Hill, (Cliff Field), Lympstone

� Adult pitch supporting youth teams most of the time (only occasional use by Vets

� Site technically at capacity

� No on-site changing facilities or car parking

Cliff top location means footballs lost over edge occasionally

Club wish to expand number of teams significantly.

Club have aspirations to develop a 3G pitch in the Lympstone area

Lympstone FC seniors and juniors play in different locations

Policy EX.5

Encourage procurement of mobile goals of a variety of sizes to allow pitch to be reconfigured for

different age group matches.

Action by

Club, FA, SE, EDDC, Lympstone

Parish Council

Policy EX.6

Encourage the provision of additional football pitches with adequate changing facilities and car

parking alongside housing development in Lympstone parish.

Policy EX. 7

Support the club in installing a 3G pitch if demand does exist when considered against priority AGP

projects.

Action by 1

EDDC, Lympstone FC, FA, Lympstone PC

There is also reference to Candy’s Field being a possible pitch for the primary school but noting

that work needs to be done for this including fencing.

Item 10 Draft Meeting Dates 2015/16

The Planning Committee meets at 7.00pm in the Committee Room of the Village Hall (unless

shown otherwise) on the dates shown below if there is any business. If there is a meeting an agenda

will be on the Notice Boards and website.

Meetings of the Parish Council will be held at 7.30pm or after the Planning Committee, whichever

is the later,. Any changes to the programme or additional meetings will be advertised on the

Notice Boards.

The Public are welcome to attend and will be given the opportunity to comment.

Council Meetings

13th

April 2015 27th

April 2015

11th

May 2015 Starting with the Annual Parish

Meeting

1st June 2015 15

th June 2015

6th

July 2015 20th

July 2015

10th

August 2015 (Planning only)

7th

September 2015 21st September 2015

5th

October 2015 19th

October 2015

2nd

November 2015 16th

November 2015

7th

December 2015 21st December 2015

4th

January 2016 18th

January 2016

1st February 2016 15

th February 2016

7th

March 2016 21st March 2016

4th

April 2016 18th

April 2016

Item 11

Lympstone Parish Council Finance reports - 2nd March 2015

Payments to be made DD EDF - Lights in Candy's Field 33.13

DD EDF - electricity for toilets 15.00

2137 Optima Graphics - Herald printing 315.00

2138 Lympstone Sailing Club - grant 500.00

2139 British Gas - Youth Club 129.45

2140 Miller Signs - clips 42.00

2141 SWW water for toilets (leak) 714.83

2142 Cllr Eastley - flowers for Mrs Doris Beatty 30.00

2143 Mrs C Edworthy wages February 2015 182.00

2144 A J Le Riche salary & expenses February 2015 624.63

Creosote for notice boards 10.99 635.62

2145 HMRC - Tax / NI February 2015 159.04

2146 British heart Foundation - donation 400.00

Total 3,156.07

2 Financial Summary

Current Account

Opening balance at 1st April 2014 37,151.54

Receipts 53,804.66

Total receipts 90,956.20

Transfer from dep ac

Total paid in to current ac 90,956.20

less, Payments 38,535.63

Net balance 52,420.57

Unpresented cheques 1,898.29

Receipts not on statement -240.00

Balance per bank statement 54,078.86

Deposit Account

Balance at 1st April 2014 159.93

Interest to 1st January 2015 0.26

Transfer to current ac 0.00

Total 160.19

3 Budget Report

This is attached.

Lympstone Parish Council 2nd March 2015

Budget Monitoring 2014 - 15

Expenditure

Code Item Budget Spent Balance

10 VAT 3,062.96

100 S137 1,000.00 1,852.05 -852.05

101 Other Grants 1,600.00 415.73 1,184.27

201 Clerk's Salary 8,600.00 7,971.16 628.84

203 Office expenses 1,000.00 824.97 175.03

208 Village Hall Hire 400.00 350.00 50.00

209 Miscellaneous 50.00 0.00 50.00

301 Chairman's Allowance 135.00 135.00 0.00

302 Subs 525.00 501.33 23.67

307 Courses, Travel etc 150.00 153.88 -3.88

308 Insurance, Audit, Elections 4,000.00 1,934.37 2,065.63

313 Miscellaneous add works to War

Memorial

1,417.00 1,792.68 -375.68

400 Herald Printing 3,000.00 2,586.00 414.00

602 Grass Cut 2* 3,300.00 3,088.00 212.00

605 Other Maintenance 500.00 212.39 287.61

608 General tree work inc Candys Field 1,475.00 1,425.00 50.00

612 Bin emptying 100.00 0.00 100.00

616 Benches etc inc new bench 600.00 0.00 600.00

618 Notice Boards - Maintenance 100.00 327.00 -227.00

633 Play Equipment Mtce 200.00 168.00 32.00

640 Lighting in Candy's field 280.00 263.15 16.85

701 Wages 2,400.00 2,149.84 250.16

702 Consumables, rates, elec 200.00 157.37 42.63

703 Rates, Utlities 1,000.00 674.31 325.69

706 Repairs add extra electrical repairs (£630) 250.00 972.45 -722.45

800 Burial Ground 250.00 179.00 71.00

850 Communications 100.00 0.00 100.00

900 Planning 100.00 305.84 -205.84

1000 Travel & Transport 0.00 0.00 0.00

1101 Building Maintenance 1,000.00 252.58 747.42

1102 Gas Elec 1,800.00 858.36 941.64

1103 YC rates 0.00 0.00 0.00

1200 Environment 200.00 0.00 200.00

1300 Website etc 200.00 0.00 200.00

1400 Snow Clearance 500.00 0.00 500.00

1500 Localism Bill 0.00 0.00 0.00

1600 Youth Club - New works 0.00 0.00 0.00

1700 Ext funded 0.00 500.00 -500.00

Ext Np funding 4,000.00 2,519.58 1,480.42

Parishes Together 2,885.00 2,885.00 0.00

Community Covenant 0.00 0.00 0.00

NP Projects 3,000.00 0.00 3,000.00

Cont for VH car park 3,000.00 0.00 3,000.00

DCC Funding 0.00 0.00

Best Kept Village works 300.00 17.63 282.37

Total 49,617.00 38,535.63 11,081.37

Receipts

Budget Actual Balance

Precept 35,750.00 35,750.00 0.00

Council Tax support grant 2,197.00 2,197.00 0.00

DCC re Candys Field 400.00 0.00 -400.00

Herald Adverts 4,000.00 2,903.80 -1,096.20

Burial fees 1,000.00 790.00 -210.00

Lympstone FC re Candy's Field 50.00 100.00 50.00

Flower beds 50.00 0.00 -50.00

Western power re Wayleaves 6.38 6.38 0.00

Miscellaneous 0.00 0.00 0.00

Website adverts 120.00 0.00 -120.00

Sub total 43,573.38 41,747.18 -1,826.20

Recharge utilities to Youth Club 0.00 0.00 0.00

VAT Refund (part year). 0.00 8,815.48 8,815.48

Parishes Together 1,964.00 1,964.00 0.00

External funding 0.00 750.00 750.00

VHMC 0.00 0.00 0.00

MoD Community Covenant 0.00 0.00 0.00

NP Income 528.00 528.00 0.00

Sub total 2,492.00 12,057.48 9,565.48

Total 46,065.38 53,804.66 7,739.28