Preparation of Proposals: You are requested to quote for these items by completing, signing and
returning:. the List of Costs & Price Schedule;
r the documents confirming your eligibility, as listed below;
The standard forms in this RFP may be retyped for completion but the Bidder is responsible for his
accurate reproduct ion.
Validity of Proposal : The Proposal validity required is 30 days.
Sealing and marking of Proposal: Proposal should be placed in a double sealed envelope, clearlymarked with the Reference above, the name of the Bidder, Technical Bid & Financial Bid.
Technical Bid and Financial Bid both should be submitted in separate envelopei with clearlywritten on the envelop A- Technical Bid B- Financial Bid. Financial bid will'include all the charges
with related to. (i) SHG Audit feed of all the 4795 SHGs (ii) Expenses related to staff developmentand boarding, lodging at field. (iii) Taxes of all kinds applicable. (iv) Report preparation etc.
Submission of Proposal : Proposal should be submitted to the address given below by mail, faxor electronic mail, by the date and time of the deadline below.
Date of deadline for receiving proposals: 10.08.2017 (day, month andyear).Time of deadline: 2.00 PM (ocal time).
Date & Time of Opening of Technical Bid : 10.08.2017 at2.30 P.M. In the presences of Biddersbefore Committee
t1l
ffitrn""-.'"'
t.il
i1
flii
ffit
flli,t
I1
i,
ir
llii;,
illi;,
Hlli
il
1:l::
a).
b).c).
d).
e).
Eligibility Criteria: You are required to meet the following criteria to be eligible:
Have the legal capacity to enter into a contract;- Attached EvidenceIs an authorised Chartered Accountant of the services by the ICAI - Attached EvidenceNot be insolvent, in receivership5'bankrupt or being wound up or subject to legal proceedings
for any of these circumstances;- Give self declaration
Not have had your business activities suspended or debarred from publicprocurement by the State Government of Rajasthan or Government of India- Give selfdeclarationHave five years Experience of Audit Work- Attached Evidence
Documents Required : You are requested to submit copies of the following documents as
evidence of your eligibility.
a). Valid trading license or equivalent of working in Statutory Audit ;
b). Valid certificate of registration or equivalent;
c). Valid eligibility documents.
d). Self declaration to the effect that the bidder is not insolvent, in receivership, bankrupt or being
wound up or subject to legal proceedings for any of these circumstances.
e). Self-declaration that the bidders business activities are not suspended or debarred from publicprocurement by the State Government of Rajasthan or Government of India
0. \umber of Experience Statutory Audit Knowing Staff.
Technical Criteria: The Specification details the minimum Qualification of the Bidder. Asrequired, are given in Annexure-@
Currency: Proposal shall be priced in indian Rupees only.
Best Evaluated Bid: The best evaluated bid shall be the lowest priced quotation, which is eligibleand technically competent.
Scope of Work: Prices should be quoted according to terms & conditions attached with RFP &ToR.
Terms of Payment: Payment shall be made on the basis of per SHG Audited for Completingthe task & submitting the reports. The Audit Fee will be paid within 15 Days from the date ofreceipt ofinvoice.
. .o
Any queries should be addressed to the Project Management Team at the address given above.Please prepare and submit your quotation or inform the undersigned if you will not be submitting aquotation.
Encl. :- 1. Term of Ref-erence (TOR)
2. List of Cost & Price Schedule
3. Technical Speci{ication.& Format for submission of Technical Proposal
[]aipal Singh Mertia)
Project Director,
MPOWE& ]odhpur
12)
Auurxuns-IISUTBMENT oF REQUIREMENTS
List of Costs & Price ScheduleProcurement Reference: Ref: F ( )RD/MPOWER/ tlgg S Date: f \t \ ff
We offer to providing thu Audit Services listed below in accordance with the terms andconditions stated in your Request for Proposals referenced above.
We confirm that we are eligible to participate in public procurement and meet the eligibilitycriteria specified in the Request for Proposal.
The validity period of our Proposal is: 30 days.
We confirm that the prices quoted in the List of Costs and Price Schedule are fixed and firmfor the duration of the validity period and will not be subject to revision or variation.
The Audit period offered is: 60 Days from the date of Issue of Order & liquidating demourge willbe applicable as per financial rules.
Proposals authorised by:
Signature:
Position:
Authorised for and on behalf of:
Name:
Date:
(dd/mm/yy)
Company:
13I
CuRRrrucy oF PRoposar; _/NR (Rs.)
Internal Audit Work of SHGs at All theSix Blocks Located in Jodhpur Division andReconciliation of SHG Records with thedata entered in Sakh Darpan MIS, As perRFP & ToR.
Rs.10.00lacs
'''i:':lil:i:ri'Ji:IrySlJlllt'!:lli!:litliij:i,l:rillli:::iiillli.!f!:.1i1!i!liii,iiii:iiIrr,::"']:r: i ,: rii
AInternal Audit Work of SHGs atAll the Six Blocks Located inJodhpur Division andReconciliation of SHG Recordswith the data entered in SakhDarpan MIS, As per RFP &ToR.
a) Firms should have a Minimum of 5 years of relevant
experience. With professionally qualified staff,
b) Firm must be a partnership firm
c) Experience of audit work in the Externally aided
Projects will be preferred.
d) Experience of audit work in the SHGs / Social /
Rural / micro finance sector will be preferred.
e) An Annual turnover of Rs. 20.00 Lac each in the last
three years.
0 Preferably should have successfully completed
internal audit of similar assignments.
s) Should have a valid resistration
!ft,qhft,ehq., fftu-s
3q s*"ffrlart
4
t4l
frJllFFnr
ll':.,'t.ii
il[
ffiirii
llll
iill
i,'
t,
i,.t,
llli
ffilfii
fiilrl
li'
l
1
l,
lill,
llii
llri
lllr
Il
1
l
t''tl
l
lr
l;
I
I
l,
a
a
Attach relevant documentq along with this format
A declaration to the effect of Truthfulness of the information furnished and documents
provided.
Maximum required staff must be deployed in the work to complete the work in stipulated
time which is less than 60 Days from the date of issuance of work order.
ffihlfq*,*'*.r,,t:r:i qHI "; qt^Jg qc,'t
Format for submission of Technical Proposal
S.No. Particulars Details Selection Criteria
1 No. Of years ofrelevant experience
Minimum , 5 Year of relevant
experience of Audit in the
SHds/Social/Rural/
Microhnance-Sector
No. of years of experience 5 years-.Tmarks
Beyond 5 year, I
Mark per additional
Year with a max of
15 marks
2 Turnover 2014-15..........
2015-16--------
2016-17--------
Average-------
Minimum turnover- 5 marks and
additional I mark
Per lakh with a max
Of 10 marks
3 Audit Team
CompositionSenior paftner with name and
Qualification and number ofdays (CA + not less than 10
year Experience)
Charted Accountant withname and qualihcation and
number of days
No. of Junior Staff with
Qualification & No. Days(CA
inter + Not less than 3 year
Experience)
o Senior partner for fulI duration 5
marks
. Senior partner for part of the
assignment(3Marks)r CA with minimum Syears of
experience (3 marks)
r Minimum 2 Junior staff with 3
years of experience for the
assignment (2 marks)
(Maximum l0 Marks)
4 Experience in SHGs
AuditPro.iect details
Period of Assignment Nature
of Assignment
3-5 related audits in the last 5 year (3
marks) .n
Beyond 5 Maximum of 5 marks
5 Experience of Auditwork in the externallyaided Pro.iect
Project details
Name of EAPS
For such one Project (Tmarks)
Additional every project I mark
(Maximum 10 Marks)
t5l
qR-*'qFirff ar{, rIfr
'+Irg(
MITIGATING POvERTY lN wESTERN RAJASTHAN (Mpower proiect)
Auditor's TOR for SHG Audit
1. lntroduction :-
Mitigating Poverty in Western Rajasthan (MPOWER) is the ongoing livelihood project
of GOR funded by IFAD (lnternational fund for Agriculture Development) and Co.Financed by
SRTT (Sir Ratan Tata trust.) the project aims to reduce poverty through mitigating risks and
enhance livelihood of the community . The project falls in the 6 arid and semi-arid districts of
western Rajasthan where the habitation is scattered and SHG Cluster are distantly located.
Six poorest blocks of Six Districts (Bap-Jodhpur, Baytu-Barmer, Sankra-Jaisalmer, Sanchore-
Jalore, Bali-Pali and Abu Road-sirohi) of Jodhpur division were piloted with this innovative
project which was originally targeting nearly one lack poor HHs to bring them out of poverty .
The project was launched in 2009 and will be ended Dec.' 2017.
As on 31 July'2017 project has formed 4795 SHGs on field across the blocks in the field.
2. Goal and Obiective of the Proiect :-
The overall goal of the project is to improve the quality of life of the poor andcreate sustainable livelihood opportunities for vulnerable and marginalized groups in
the project area.
The specific obiectives are
(i)
( ii)
(iii)
(iv)
(v)
(vi)
Drought mitigation and rn4ater securitization.
lncome enhancement and employment generation.
Market led productivity improvements.
Favourable market access in terms of realizing better producer prices (farm gate
prices) and backward-foruard linkages
Empowerment and mainstreaming of women, the marginalized and vulnerable groups
and
Leveraging substantial govt. funds through convergence and dovetailing.
Proiect Components:-
Strengthening of Grassroots rnstitutions, divided in 2 sub-components:(i) Mobilisation and capacity Buitding(ii) Community infrastructure Development fund (CIDF)Livelihoods Support, divided ln 2 sub_components:(i) lncome Generating, Marketing and Employment Creation and(ii) Development FinanceProject Management:
Concept ofSHG l
The self help Groups (sHGs) is an informal group of around 10-15 women who haveorganized together primarily to mobilize financiar resources through their own savings andlend the same among themselves to meet their credit need. sHG functioning is carried out bysHG leader and co- leader who are selected unanimousry amongst the group. sHG maintaintheir books of accounts in the prescribed format given by Mpower. sHGs conduct meetingson weekly/fortnightly/monthly basis and are expected to perform their functions in thesemeeting.
(t)
(il)
(ril)
MPoweR has provided books of accounts (sHG kits) to sHGs to maintaintransaction. sHG's organizations foilow cash basis accounting system.
5. Scope of Audit:_
1. One SHG consistwith average 12l15 members.2' Records wi, be avairabre at NGo/cruster offices for auditing.3 Verification of Regular savings of sHG Members & Barances
their accounting
of lndividual Members asper their saving and loan outstanding.4. Verify whether the regular monthly meeting is being
recorded.conducted and their minutes are
statement of irregular
5. To verify pass Book of individual members.6' To verify interest on roan to sHG Members (internar randing) roan.7. To verify regular repayment of loan of SHG Members, lf not
accounts to be provided.
S Routine errors or omissions & commissions notes during the course of audit may berectified on the spot.
9 To verify accounts of the sHGs, draw up the triar barance, lncome and expenditure andbalance sheet from the date of rast Audit (starts Nov.,2014 to Jury.,2017).
't ""u,'
10.
11.
ln case of any irreconcilable differences, suggest the remedial measures, and entries to
be made to tally the accounts.
Reconciliation of SHG books of records with the data entered in SD MlS.
SHG Detail:S.No Block No. of SHG
Reported
'No. of SHGs that to be
Audited
1 Baap 592 592
2 Baytu 1631 1506
3 Sanchore 968 885
4 Sankra 740 733
5 Bali 741 600
6 Aburoad 480 479
Total 5152 4795
P,,T,,*1. The audit report should be done on cumulative basis and the reports should be structured
a manner to provide the following: (a) Audit observation & Reports (b) (1) SHG trial
balance (2) Balance sheet (3) lncome- Expenditure Sheet: (c) Reconciliation with SD MIS
(d) suggested recommendations.
2. The Auditor shall discuss the observations/recommendations with the NGO team before
sending the report to BPMU & SPMU of MpoWer within 15 days of completing audit.
3. Allthe records of SHGs from 1 Nov. 20'14 to 31 July' 2017 will be audited.
Pavment Terms:-
Payment will be paid on the basis of per SHG for completing the task and subntitting the
reports. The audit fee along with the travel cost will be paid within 15 days from the date of
receipt of invoice.
Period of Audit:-
The Audit proposed to be conducted during 16 Aug. 2017 to 16 Oct. '2017 (60 Days) or
