MAC USER GROUP:ANATOMY OF A MAC

Marina Dzougoutov

System PreferencesSystem Preferences controls system-wide settings, and is available from the Apple menu at the upper-left corner of the screen.

System Preferences lets you to adjust things like your screen resolution, keyboard control, mouse control, sound, printer settings, sharing settings, accounts, and more.

You can quickly locate the settings you want to change by typing the desired subject in the search field.

For example, to change your login password, type "password."

The preferences related to password appear below the search field, and one or more preferences are spotlighted in the System Preferences window.

Click the item in the list that matches what you want to do, or click one of the spotlighted preferences.

The appropriate preference pane opens.

The FinderThe Finder shows you your files and folder in windows, and can be used to find anything on your Mac.

Each Finder window has a sidebar to help you navigate.

You can choose to view windows as icons, lists, or columns.

To get a closer look, use Quick Look.

You can rename, create, and organize folders.

1. Window close, minimize and zoom buttons. To close the window, click the round, red button in the upper-left corner. If you don't want to close the window but want it out of your way, click the round, yellow button to minimize the window to the Dock. If a window is full of stuff, you can resize it by dragging the lower-right corner to make it bigger, or click the round, green button to maximize the window's size.

2. Finder window View buttons:a) Icon view - Used to display the contents of your folder as a series of

icons. In Icon view, you can view live icon previews that you can use to thumb through a multipage document or watch a QuickTime movie.

b) List view - Used to display your folder in a spreadsheet-style manner. Each folder can be expanded by clicking on the disclosure triangle just to the left of the folder. You can easily sort by file name, date modified, and so forth. Choose Show View Options from the View menu to add / remove attribute columns. You can change the sorting from ascending order to descending order and back again by clicking on the attribute column title.

c) Column view - Used to display the hierarchy of your folders where each column represents a folder.

d) Cover Flow view - Used to display the contents of your folder just like the Cover Flow used in iTunes. You can see live previews of images, documents and movies, and can thumb through documents and movies.

3. Action Menu - Quick access to Finder functions for highlighted items, such as Get Info, Move to Trash, and Services.

4. Item Arrangement button - In any view, you can organize the window by clicking the item arrangement button and choosing one of the ways to group items.

5. Search Field - Start typing a word or phrase and Spotlight will search your Mac for any matches.

6. Right pane - The contents of a selected folder are shown in this pane.7. Pane edge - Drag to resize.8. Devices - A device connected to your computer, such as a DVD, USB device,

or your Time Machine backup disk.9. Sidebar - Items are grouped into categories: Favorites, Shared, and Devices—

the top portion has Favorites which contains quick access to All My Files, Applications, Desktop, Documents, Downloads, Movies, Music, and Pictures.

10. Back / Forward buttons - As you move to different places in the Finder window, you can use the back button to return one step back and the forward button to go forward.

The Desktop1. Apple menu ( ) - Access Software Update, System

Preferences, Sleep, Shut Down, and more.2. Application menu - Contains menus for the application

you're currently using. The name of the application appears in bold next to the Apple menu.

3. Menu bar - Contains the Apple menu, active application menu, status menus, menu bar extras, Spotlight icon, and Notification Center icon (OS X Mountain Lion).

4. Status menu - Shows the date and time, status of your computer, or gives you quick access to certain features—for example, you can quickly turn on Wi-Fi, turn off Bluetooth, or mute your computer's volume.

5. Spotlight icon - Click it to bring up the Spotlight search field, where you can search for anything on your Mac.

6. Notification Center icon - Click it to view Notification Center, which consolidates your notifications from Messages, Calendar, Mail, Reminders, and third-party apps.

7. Desktop - This is where your applications' windows will appear. You can add more desktops using Mission Control. If you're using Mac OS X v10.6 or later, you can use Spaces

8. The Dock - Quick access to your most frequently used applications, folders, and files. With a single click the application, folder, or file opens.

The DockAt the bottom of your desktop is the Dock.

You'll find icons on the Dock for the Finder, Launchpad, Mission Control, Safari, Mail, Contacts, Calendar, Reminders, Notes, Messages, FaceTime, Photo Booth, iPhoto for importing and managing your photos, iTunes, Mac App Store (see below) and System Preferences to tweak your system.You can create stacks to the right of the line in the Dock. Your Mac comes with a built-in stack for Documents. Click a stack to see what's in it, then click any file in the stack to open it.

The right-most item in the Dock is the Trash, which you can use to delete files and eject mounted volumes. You can move the Dock and tweak its settings.

You can customize a Stack by right-clicking or control-clicking on the stack. The customize menu includes the following options:

Sort by - You can select to have items sorted by Name, Date Added, Date Modified, Date Created, or Kind.

Display as - Displays the icon in the Dock as the folder's actual icon or as a stack of icons of the folder contents.

View content as - Determines what Stack type is used when you click the icon:

Fan - Shows folder content in the Fan stack, organized by your sort option.

Grid - Shows folder content in the Grid stack, organized by your sort option.

ListList - Shows the folder contents as a list, organized by your sort option. Each sub-folder opens another list and so on, until you reach the end of the directory structure. To open an application or document, simply click it.

Automatic - This lets OS X determine the best view content option. When there are a few items, the Fan stack is used. Once you have loaded your folder with enough items, OS X changes your view content type to the Grid stack.

SpotlightClick the Spotlight icon in the upper-right corner of your screen (or press Command-Space bar) and type what you're looking for in the resulting field.

The moment you start typing, Spotlight begins to show you what it has found, organizing your results by category (including Applications, Documents, Images, and PDF Documents). The more you type, the more refined your results will be.

Tip: You can use the Spotlight pane of System Preferences to arrange the order of these categories and specify categories which will appear. Choose "Spotlight Preferences..." below the search results.

Time MachineTime Machine is the built-in backup that works with your Mac and an external drive (sold separately) or Time Capsule. Connect the drive, tell Time Machine to use it, and relax.

Time Machine automatically backs up your entire Mac, including system files, applications, accounts, preferences, email messages, music, photos, movies, and documents. But what makes

Time Machine different from other backup applications is that it not only keeps a spare copy of every file, it remembers how your system looked on any given day—so you can revisit your Mac as it appeared in the past.

Time Machine keeps hourly backups for the past 24 hours, daily backups for the past month, and weekly backups until your backup drive is full.

Notification CenterNotification Center in Mountain Lion provides you with an elegant and unified view of new stuff that pops up on your Mac from third-party apps, Mail, Calendar, FaceTime, Game Center, Messages, Reminders, and updates from the Mac App Store.

You can access Notification Center from anywhere, anytime, including full-screen apps. Also they vary by app, but may include text or sound alerts, and a numbered badge on the app icon.

LaunchpadLaunchpad makes hunting through an applications folder a thing of the past. Just click the Launchpad icon in the Dock.

Click an icon to launch its app. Create folders of similar apps by dragging one app onto another, and delete apps from your system with ease.

And all apps downloaded from the Mac App Store are automatically added to Launchpad, ready to go.

Launchpad1. App icon – Click any app icon to open it.2. Search field (OS X Mountain Lion only) – Enter

the app name or portion of an app name to find it, no matter which Launchpad page it is on.

3. Folder icon – Click it to open a Launchpad folder. The "Other" folder shown has several OS X utilities and other apps in it.

4. Launchpad page – Customizable set of app and folder icons. Tip: Two finger swipes on your trackpad moves you to the next Launchpad page, or you can click the page dot (item 7) to jump to a Launchpad page.

5. Launchpad icon in the Dock – Click it to enter and exit Launchpad. A blue progress bar is present when downloading and installing apps or software updates. Tip: Hover the cursor over the icon to see download progress or installing stage.

6. Dock – The OS X Dock.7. Launchpad page dots – The white dot shows

the page you are on, dimmed dots show other Launchpad pages you can click to jump to.

8. App download or update icon – The black & white icon will have a white progress bar with download numbers or installing stage. 

App StoreJust like the App Store for iPhone, iPad, and iPod touch, the Mac App Store lets you browse, purchase, and download your favorite Mac apps.

Browse apps by category, and read developer descriptions and user reviews.

When you find an app you like, click to buy it.

Apps are added to Launchpad on your Mac in seconds, ready to go.

The Mac App Store even tells you when updates are available, so you’ll always have the latest version of any app you buy.

MessagesMessages appear on your Mac and any device you use, so you can start a conversation in one place and continue it on another device.

Send photos, videos, documents, and contacts — even send messages to a group.

You can continue your conversations across your devices and pick up your conversation from your iPhone to your Mac and vice-versa.

Notes: Delivery and read receipts

FaceTimeWith FaceTime, you can participate in video calls with other FaceTime users over a Wi-Fi or cellular data connection.

To use FaceTime, you need one of the following Apple products:• iPhone 4 or later• iPad 2 or later• iPad mini• iPod touch (4th generation) or later• Mac with Mac OS X v10.6.6 or later• FaceTime is included with OS X Lion or later.

Mac OS X v10.6 users can download FaceTime from the Mac App Store.

Notes: FaceTime for Mac – Use the email address designated for FaceTime of the person you are calling.

StickiesStickies lets you keep notes on your desktop so you’ll never forget what you need.

They’re great for jotting down reminders, lists, and other information.

Stickies notes can include rich graphics, and you can change their colors, fonts, and font sizes.

You can also export your notes as text documents to share with others.

NotesNotes is designed for whatever’s on your mind. Jot down your thoughts.

Add photos, images, and attachments.

You can add, delete, and flip through your notes or do a quick search.

Use the Share button to send your notes with Mail or Messages.

And take them with you everywhere.

Notes works with iCloud, so when you create or edit a note on your Mac, it automatically updates on your iPhone, iPad, and iPod touch. And vice versa.

RemindersOrganize your life on your Mac.

Make as many to-do lists as you need and easily add to them.

Set due dates and you’ll get alerts as deadlines approach.

Set a location from your Mac, and your iPhone or iPad will remind you when you get there.

Check items off your lists as you go and keep track of what you’ve completed.

And to be sure you don’t forget anything, iCloud keeps your reminders up to date on your Mac, iPad, iPhone, and iPod touch.

ContactsContacts gives you a flexible and convenient place to store contact information for your family, friends, and colleagues.

You can also import information from other applications, create distribution lists for clubs and groups, print address labels and envelopes, and more.

Modify preferenceYou can also modify your Finder window's sidebar preferences.

From the Finder menu, choose Preferences to open Finder preferences.

Click Sidebar to display its preferences.

Select the checkbox next to the items that you want to see displayed in your sidebar Favorites, Shared, and Devices lists.

Customize the toolbarYou can customize the commands available in your toolbar.

To change the contents in the Finder window toolbar, choose Customize Toolbar from the View menu.

In the dialog sheet that appears, drag whatever items you want to add onto the toolbar (such as Burn, Eject, Get Info, and more).

To remove a toolbar item, simply drag it off the toolbar.

To rearrange stuff in the toolbar, just drag an item to the desired location.

You can have the toolbar display only icons, show icons and text, or display text only. When finished, click Done.

Keyboard functions, commands, and shortcuts

F1 - Decrease Screen Brightness

F2 - Increase Screen Brightness

F3 - Mission Control (Lion onwards) / Exposé (Before

Lion)

F4 - Launchpad (Lion onwards) / Dashboard  (Before

Lion)

F5 - No Pre-Assigned Function

F6 - No Pre-Assigned Function

F7 - Previous Track (or hold down to rewind within Track)

F8 - Play/Pause Current Track (if no track is open,

pressing it once will open iTunes, pressing it a second

time will play a track)

F9 - Next Track (or hold down to forward within Track)

F10 - Mute Volume

F11 - Decrease Volume

F12  - Increase Volume

Symbols

Commands:1. Application switching: If you press command-tab, a window containing all open application will appear. Keep command pressed down and press the tab key repeatedly to browse between the applications and when the right one is selected, release the keys and the application will appear in front of the others.

2. Quitting applications: To close an application simply press command-q and the application will quit immediately. Much faster than using the mouse.

3. Closing windows: If you wish to close your current window, press command-w. Please notice that this will not cause the whole application to quit, just the active window. Most applications can be open without having an open window, like Safari for instance. To close the whole application, press command-q.

4. Minimizing windows: Command-m causes the active window to minimize itself into the right of the dock. This is a smart way to hide a window without closing it.

5. Hide an application: Use command-h to hide the current application and all of it's windows. The application will appear to be totally gone, but when you click it again in the dock, all of the previously hidden windows will appear just the way you left them before you pressed command-h.

System Preference – Keyboard – Keyboard Shortcuts

OS X ShortcutsText Manipulation

• Command + C = Copy

• Command + X = Cut

• Command + V = Paste

Screenshots/Images

• Command + Shift + 3 = Full screenshot

• Command + Shift + 4 = Active selection screenshot

• Command + R during the photo preview = Rotate the photo preview (used in the image above).

Others

• Control + F2   =  Move focus to the menu bar

• Control + F3   =  Move focus to the Dock

• Command + ? = Open the application’s help in Help Viewer

• Option + Command + D   =  Show or hide the Dock

• Command + F   =  Open a Find window

For more information about the OS X Keyboard Shortcuts, click

these links:

• http://support.apple.com/kb/ht1343

• http://www.dummies.com/how-to/content/macs-allinone-for-dummies-cheat-sheet.html

• http://support.google.com/chrome/bin/answer.py?hl=en&answer=165450

• http://www.grandtotal.biz/CheatSheet/

Thunderbird• Free, open-source, cross-platform e-mail and news client developed by the

Mozilla Foundation. The project strategy is modeled after Mozilla Firefox, a project aimed at creating a Web browser.

• Thunderbird VS. Apple Mail: http://email-client.findthebest.com/compare/2-11/Thunderbird-vs-Apple-Mail

Gallaudet Software Availability

• Microsoft (Mac & Windows)

• Adobe (Mac & Windows)

• Sophos Antivirus (Mac & Windows)

• Respondus (Windows only)

• StudyMate Author (Windows only)

• StudyMate Class (via Blackboard only)

http://www.gallaudet.edu/GTS/Computing_Central/Campus_Software_Availability.html

To buy software with academic discounts for personally owned

computer

• http://gallaudet.onthehub.com (Microsoft)

• http://www.uscollegebuy.com/asl.htm (Adobe products)

• http://store.apple.com/us_edu_295234 (Apple software)

NOTE: Keeps in mind they required verification before purchasing

http://www.gallaudet.edu/gts/computing_central/software_central.html

More information on Mac, please click this link:

http://www.apple.com/findouthow/mac/

http://www.apple.com/support/macbasics/

Special Thanks To:Shannon L. AugustineKent BabsonCharles BowieMaria Petrova–MargasonShay TaylorSheri Youens–Un