MAHARASHTRA STATE BUREAU OF TEXTBOOK page 1 of 22 maharashtra state bureau of textbook production...

Page 1 of 22

MAHARASHTRA STATE

BUREAU OF TEXTBOOK PRODUCTION AND CURRICULUM RESEARCH,

‘BALBHARATI’, SENAPATI BAPAT MARG, PUNE 411 004

EMPANELMENT OF CONSULTANTS

FOR

For Assessment, Preparation of Drawings, Estimates and supervision for the work of

Repairs & Maintenance of MSBTs Existing Depot Buildings situated all over the state

of Maharashtra

Page 2 of 22

Instruction to Bidders and General information

1. Introduction:

Maharashtra State Bureau of Textbook Production & Curriculum Research centre

Pune, is an autonomous body formed by Government of Maharashtra & works under ministry

of School Education. MSBT has depots located at Pune, Mumbai, Panvel, Nashik, Kolhapur,

Aurangabad, Latur, Amravati, Nagpur & possesses approx 11,00,000 sq ft built up area.

Construction of first depot was completed in 1970 & the last one is completed in 2012. As

such some of the depot building needs Assessment, Preparation of Drawings, Estimates and

supervision thereof for the work of Repairs & Maintenance of MSBTs Existing Depot

Buildings.

In present scenario MSBT do not have its own resources for this task. MSBT

recognizes the importance of the expertise available in the private sector in providing

Consultancy services for Assessment, Preparation of Drawings, Estimates and supervision

thereof in the field of Civil, Electrical, Fire fighting and detection system, Interior &

Landscaping. MSBT intends to utilize this expertise for Repairs & Maintenance work of

MSBTs existing Buildings. To achieve this, request for proposals in the prescribed format

are invited for Empanelment of suitable Consulting Firms/Company who qualify in the

prescribed qualifying criteria.

General instructions and conditions:

1.1 Consultants must submit their proposal in the prescribed format attached

herewith. Proposals not submitted in the prescribed format would be

summarily rejected.

1.2 The proposal format must be enclosed in a sealed envelope addressed to the

Director, MSBT, Balbharati, Pune

1.3 The envelope must be super-scribed with ‘Proposal for Empanelment of

Consultants for the work of Repairs & Maintenance of existing Buildings such

as repairs of Civil work, Electrical, Fire fighting and detection system,

Interior, landscaping for depot building including Assessment, Estimation,

seeking approvals from MSBT, Preparing Tender documents, evaluation of

Page 3 of 22

tenders, getting statutory approvals from relevant competent authority etc. and

provide Assistance to MSBT post tender activities.

1.4 Each page of the proposal should be stamped and signed by authorized

signatory.

1.5 All columns of the format should be properly and exhaustively filled in.

1.6 The authorized signatory must sign all cutting and corrections. A certificate of

authorization or power of attorney issued by the head of the organization, in

original along with a photocopy thereof. In the case of a professional applying,

such a certificate is not required to be furnished.

1.7 Proposals will not be considered responsive unless all the required documents

are furnished and properly attested wherever required.

1.8 Consultancy firms desirous of seeking Request for Empanelment document

should deposit a non refundable fee of Rs.2000/- (Rs. Two Thousand Only) in

cash in the office of Balbharati, Pune along with their request letter. Request

letter without these fees shall not be entertained. If consultants downloaded

form from website then they should deposit D.D. of 2000/- in name Director

Maharashtra State Bureau of Text book Pune. Payable at Pune along with their

request proposal at time of submission.

1.9 Only those proposals shall be opened, which have been received by the

specified date and time at the address mentioned below. The MSBT

Balbharati, Pune shall not be responsible for postal of any other delay.

Maharashtra State Bureau of Textbooks & Curriculum Research,

Balbharati Compound, Senapati bapat Road, Pune 411 004.

1.10 The Consultancy firm / Company having their office in the state of

Maharashtra should only submit their proposals.

1.11 This Empanelment would be valid for a period of five years. i.e. from the date

of issue of Empanelment In case any information furnished by Consultancy

firm / company is found to be incorrect or misleading or deceptive or if there

is a breach of any of the term and condition at any time on the part of an

Empanelled Consultancy firm / company, Empanelment of such Consultant

may be terminated by the MSBT without assigning any reason thereof.

1.12 Jurisdiction : All disputes related Empanelment of Consultants will be settled

within the jurisdiction of District court, Pune

1.13 Empanelment of a party does not ensure award of any work by the MSBT.

Page 4 of 22

1.14 The Director, MSBT, Pune reserves the right to cancel or reject any proposal,

without assigning any reason whatsoever.

2. Minimum Eligibility Criteria – The following would be the

minimum eligibility criteria for empanelment

2.1 Interested Consultants shall be a Consultancy firm / company which shall be in

existence for more than 5 (five) years.

2.2 The turnover of the consultant during last 3 (three) years shall be more than

Rs. 3.0 (three) crores. In support of this, the consultant shall submit audited

statements and a certificate from a Chartered Accountant.

2.3 The consultant shall have experience as Design, Project Management and

Construction Supervision of RCC public buildings having an aggregate built

up area of more than 50000 (Fifty thousand) square meters in the last 5 (five)

years. The work of Design shall include Architectural, Structural, Electrical,

MEP, HVAC, Fire protection & detection system, Interior Landscaping etc.

The work of PMC/Supervision shall include site supervision, Quality Control,

Measurements, Billing and other Project Management/Supervision related

aspects. The consultant shall submit the certificate to that effect from the

client.

2.4 The consultant shall have successfully completed at least three projects having

minimum 3000 sq mtr area involving Design, Project Management &

Construction supervision Consultancy which includes Architectural,

Structural, Electrical, MEP, HVAC, Fire protection & detection system,

Interior, Landscaping etc for any Central / State / Semi government / PU /

Local bodies in last three years and should have at least one project in hand.

2.5 The consultant shall have at least the following key personnel on its payroll –

Sr No Personnel Experience Number

1 Team Leader Graduate Civil Engineer with experience of more than

20 years including experience in Project Management

1

2 Senior

Architect

Graduate Architect with experience of more than 20

years in planning of various types of buildings.

1

3 Architect Graduate Architect with experience of more than 5 years

in planning of various types of buildings.

2

4 Structural Preferably post graduate Civil Engineer with experience 1

Page 5 of 22

Designer of more than 10 years in structural design of various

types of buildings.

5 Project

Manager

BE Civil Engineer with experience of more than 20 years

including experience in Project Management

2

6 Senior

Engineer

Graduate Civil Engineer with experience of more than

15 years and having experience in supervision of

building work of more than 7 years.

2

7 Billing

Engineer


10 years and having experience as a Billing Engineer of

more than 5 years

1

8 Quality

Control

Engineer


10 years and having experience as a Quality Control of

more than 10 years

1

9 Electrical

Engineer

Graduate Electrical Engineer with experience of more

than 10 years including design of more than 5 years for

building works.

1

10 Utility (Fire)

Engineer

Graduate Mechanical Engineer with experience of more

than 10 years including experience in design of more

than 5 years for building works.

1

11 AutoCAD

Draftsman

ITI with 3 years of experience in drafting drawings for

Building works

2

12 Site Engineer

Civil

Graduate / Diploma Civil Engineer with experience of

more than 3/5 years and having experience for

supervision of civil works

5

13 Site Engineer

Electrical

Graduate / Diploma Electrical Engineer with experience

of more than 3/5 years and having experience for

supervision of Electrical works for Building

2

14 Site Engineer

Mechanical

Graduate / Diploma mechanical Engineer with

experience of more than 3/5 years and having experience

for supervision of Mechanical works for Building

2

2.6 It is expected that Consultancy firm / company should have availability of in

house professionals specified in 2.5 above. Bidders are requested to fill up full

details in Annexure 5.

2.7 In case in house professionals are not available, same may be arranged

through associates. Bidders are requested to fill up full details in Annexure 5.

Page 6 of 22

However more weight age will be given to availability of in house

professionals.

2.8 The consultant shall have at least 1 (one) Total station in his possession.

2.9 The consultant should have knowledge of schedule of rates, rate analysis and

Codal provisions of building works as per NBC / PWD specification.

2.10 Consultant shall have to make his own transportation arrangement for

mobilization of his staff as and when required.

2.11 Consultant preferably shall have his Regional/Branch Office at Pune

2.12 All the application form that the opened will be scrutinized on the basic of

documents and information furnished by applicant with the RFP Document.

The MSBT may obtain clarification wherever required. Based upon the

scrutiny of documents, proposals of those applicants, who prima facia fulfill

the pre-qualification criteria and other conditions as stated above, would be

short-listed. Such short-listed applicant may be called for interview and

making presentation before the Executive Council of MSBT, Pune for final

selection and making recommendations for empanelment.

2.13 The Director, Pune reserve the right to reject any or all applications without

assigning any reason whatsoever.

Page 7 of 22

Scope of the work

Empanelled Consultants will have to perform following scope of the work

1. Architectural –

a. Assessment of Repairs & maintenance work required for the depot buildings &

submit preliminary report to MSBT.

b. Prepare action plan in consultation with competent authority from MSBT.

c. Preparation of preliminary and working drawings & seek approval from

competent authority.

d. Coordination of Architectural drawings with Structural, Electrical & Utility

drawings.

2. Structural




c. Preparation of preliminary design and working drawings based on approved

Architectural drawings.

d. Vetting of Structural design & drawings from Government College of engineering

(if required).

e. To carry out structural audit of the depot building if specifically asked for.

3. Plumbing & Sewage Disposal






4. Electrical




c. Preparation of preliminary design and SLD working drawings based on approved


d. Inspection / testing of the major electrical items (if required)

e. To carry out Energy audit of the depot building if specifically asked for.

5. Fire Fighting, Fire Alarm & Detection

Page 8 of 22





Architectural drawings based on relevant IS Codes & prescribed norms.

d. Inspection / testing of the major electrical items (if required)

e. To carry out fire audit of depot building if specifically asked for.

6. Interior

a. Design Interior/Furniture required for the depot buildings & submits preliminary

report to MSBT.




d. Inspection / testing of the major Interior items (if required)

7. Landscaping

a. Design Landscaping required for the depot buildings & submit preliminary report

to MSBT.




d. Inspection / testing of the major Landscaping items (if required)

8. Rainwater Harvesting

a. Design Rainwater Harvesting required for the depot buildings & submits

preliminary report to MSBT.





9. Use of Solar Energy

a. Design Solar energy system required for offline grid for the depot buildings &

submits preliminary report to MSBT.




Page 9 of 22


10. Project Management

a. Preparation of detailed estimates based on prevailing D.S.R of the region/district.

b. Vetting of Estimates should be got checked from the PWD (if required.

c. Making presentation of work methodology & other aspects to Director MSBT by

Team Leader of the Consultant.

d. Preparation of tender documents in approved form.

e. Scrutiny & evaluation of tenders received & submitting comparative analysis

f. Project Planning and Co-ordination

� Preparation of Construction Master Project Schedule with milestones and update

it periodically.

� Review contract documents, specifications and drawings.

� Co-ordination with vendors, Contractors, Architects, Consultants etc. at site.

� Conduct weekly / monthly meetings with contractors & Client for ensuring

adherence to the project program and to decide corrective measures for any

delays.

� Alert Client of possible problem and delays, which may arise to ensure timely

action to mitigate the problem / slippage.

� Assist in co-ordination with users for taking over of the facility.

� WTESL will advise Client regarding the delays (if any). WTESL shall be

responsible only for taking appropriate actions in the capacity as the Project

Monitoring Consultant to either prevent or minimize delays but shall not be

responsible for the results of such actions since the results depend on the

functioning of others such as suppliers and contractors, statutory agencies etc.

g. Construction Supervision

� Review and approve construction schedules proposed and periodically updated

by the Contractors.

� Review and approve contractor’s method statement, erection procedures and

work plans.

� Day to day supervision of the construction activities carried out by contractors

as per identified Hold Points of schedule.

Page 10 of 22

� Review adequacy of Contractor’s manpower and other resources for execution

of site work as per approved schedules.

� Monitor site activities with respect to the latest approved schedules.

� Review Contractor’s work plans for ensuring adherence to schedule.

� Conduct regular Project review Meetings to assess quality, schedule, safety etc

and advice corrective action if any.

h. Quality Control

� Review and approve Quality Assurance Plan submitted by the Contractor and

recommendation to ensure project quality.

� Witness testing of materials, concrete, welds and alignment of equipment etc

� Conduct Periodical Quality Audit

� Adherence to

o drawings and documents issued for Construction

o Specifications

o Approved quality assurance plan

o Relevant Standards

j. Monthly Progress Report

� Report the progress of work on daily, weekly & monthly basis in an approved

format.

� Submitting monthly progress reports, which will include executive summary,

areas of concern, progress - Physical and Financial, look-ahead, quality issues,

safety issues and Item needing prompt attention and action by concerned

Agencies.

� Audit report for Cost variation + 5% before execution of items & Quality

adherence.

k. Safety Management

� Review the safety training and implementation programs developed by the

contractors, make appropriate changes if necessary, to develop comprehensive

project safety program and ensure contractor’s adherence to such program.

� Regular inspection of work areas to ensure that contractors practice good

housekeeping and participate in overall site cleanliness programs.

Page 11 of 22

� Monitor safety records / statistics

� Conduct safety review meetings

� Ensure that contractors regularly dispose of construction debris, trash and waste

at proper off-site locations.

� Witness the contractor conduct regular toolbox meetings as part of safety plan.

� To make all efforts to monitor and apprehend any potential unsafe conditions or

practices and provide guidance on safe work.

� It may be noted that our site safety Supervisor would make all efforts to monitor

and apprehend any potential unsafe conditions or practices and provide

guidance on safe work. However, contractor will be wholly responsible for

safety of persons, equipment, material, facilities and structures under his scope.

WTESL will not be responsible in any way for any damages or loss due to any

accident / mishap during the execution of the project.

l. Bill Certification

� Review of completed work and quantity measurements.

� Measurement and Certification of invoices.

� Prepare reconciliation statement of specific materials consumed & brought to

site by Client.

� Certify progress payments as per Contractual terms of payment

� Assist Client to fix rates for extra works.

� Manage change orders.

� Resolve scope changes and Extra claims

� Certify final completion and final payment

11. CONTRACT CLOSURE

a. Handing Over

� To issue “taking over certificate” and hand over the structures/systems to Client.

� Punch list closeout

Page 12 of 22

12. As-Built Drawings

� Expedite each Trade Contractor’s preparation of ‘As-built’ drawings of the

entire project in accordance with the terms of the specifications and

submission to Client for its records upon final completion of the project.

13. Final Closure Report

� Detailed report covering analysis of cost, time, performance of individual

contracts, learning, maintenance manual etc.

Solicit training from the contractor’s to the end users of the Client on the use & operation of

various systems in the facility before handing over to the client for operation & beneficial

use.

Standard code of practice

1. All activities listed above in Sr. No. 1 to 9 shall be done as per the listed

guidelines/circulars of Public Works Department and relevant publication of National

Building code I.S. codes, Bureau of Indian Standards (BIS)

2. All notations, abbreviations and symbols used in the reports, documents and drawing

shall be as per NBC/IBC/Standards Practice

3. Payments to consultant

It is proposed to complete empanelment of consultants through this RFP. Thereafter

financial proposals will be invited from the empanelled Consultants.

4. Time frame for the services

Time period for the services shall be varying from six months to 18 months depending

upon scope of the work involved in particular depot building.

Page 13 of 22

(On company’s letter head)

To,

The Director

M. S. B. T.

Pune – 4

Subject: Providing Consultancy services for Assessment, Preparation of Drawings, Estimates and

supervision for the work of Repairs & Maintenance of MSBTs Existing Depot Buildings, internal roads and

synthetic track in the state Maharashtra

In response to your Request For Proposal dated -------------, We herein submit our proposal for

empanelment of consultants for Providing Consultancy services for Assessment, Preparation of Drawings,

Estimates and supervision for the work of Repairs & Maintenance of MSBTs Existing Depot Buildings, internal

roads and synthetic track in the state Maharashtra.

The proposal has been prepared in the prescribed form given in RFP on behalf of the Consultancy firm

/ company and a certificate of authorization / power of attorney in my name is enclosed in original along with a

photocopy thereof, as Annexure 1 with this RFP document.

a) We understand that competent authority shall finally decide the empanelment if found that our proposal

fulfills prequalification criteria prescribed in RFP Document.

b) Each page of the application form along with the Annexure attached thereto has been signed by the

authored person.

We certify that address (es) and telephone number(s) given in the application form are correct and if

there is any change in the address / telephone number(s) the same will be intimated to MSBT immediately

and not later than 7 days from date the change. Any letter posted at the address given in the application

form shall be deemed to have been delivered/served to me/my firm/my company, till such change is

communicated to the MSBT and affected in the office record.

We agree to abide by all the terms and conditions framed by RFP document for the empanelment.

Signature of applicant

Name (in capital letters)

Designation

Page 14 of 22

Maharashtra State Bureau of Textbook Production and Curriculum Research,

‘Balbharati’, Senapati Bapat Marg, Pune 411 004

Formats for

Empanelment of Consultant for preparation of General Architectural drawing,

Estimation and Supervision of various types works of building

(Please read instruction and general information sheet carefully before filling up this form)

Annexure - 1

(Details of Architect/ Firm/Company)

Details of the Applicant Firm/Company:

Name Address Phone no Fax No Email: Website Authorization/ Accreditation /Affiliation Registration with legally constituted council / Institute / Board / Body for providing services in the field for which Firm/Company established (Attach proof).

Registration/Affiliation with legally constituted Council/Institutions/Board/ Statutory Body (Attach Proof):-

Year of Establishment (Attach proof). PAN No. (Xerox Copy) Service Tax No. (Xerox Copy) TIN No. (Xerox Copy)

Details of Legally Authorized Lead Person of the Applicant Firm/Company:

Name Address Phone no Mobile no Email: Education Qualification Years of Experience Area of Experience Registration/Affiliation with Legally Constituted Council/Institutions/Board/Statutory Body (Attach Proof):-

PAN No.

Page 15 of 22

Availability of professional with the Firm / Company -

S. No.

Services In House (Yes / No)

Through Associates (Yes / No)

1 Architectural Consultancy

2 Structural Consultancy 3 Electrical, Electronics,

Communications System

4 HVAC and other Mechanical System 5 Rainwater Harvesting 6 Solar Energy & Lighting 7 Landscape Architecture

8 Quantity Surveying 9 Sanitary , Plumbing, Drainage, Water

Supply and Sewerage

10 Interior Architecture & Furniture 11 Fire detection and Fire protection 12 Acoustics 13 Security System 14 Geo Technical

15 Green Building and Griha 16 Retrofitting of Buildings 17 Signage 18 Others, if any

If arrangement is through Associates please attach copies of the

agreement as proof.

Field/Fields in which the Applicant Firm/Company have mostly worked:

S.No Field of the Work Yes or No

1 Govt/Semi Govt/Private office buildings

2 Institutional Buildings

3 Hospital & Medical Buildings

4 Housing

5 Industrial Buildings

6 Landscaping/Parks etc

7 Commercial Complex/Trade Centers

8 Warehouse

9 Landscaping/Parks etc

10 Others

Place:

Page 16 of 22

Date:

Declaration

On the company’s letter head

I confirm that the information given above is true to the best of my knowledge

and I can produce relevant original documents in support of the above information

as and when required. Further I understand that all the above information have been

furnished for empanelment only. Further I undertake that the applicant

Firm/Company has not been blacklisted by any Government

department/agency/statuary body.

Place: Date:

Signature & Seal

of Legally Authorized Lead

Person of the Applicant

Firm/Company

Page 17 of 22

ANNEXURE - 2

Empanelment of Consultants for Assessment, preparation of Drawings, Estimates and supervision for the work of

Repairs & Maintenance work of MSBTs Depot Buildings in all over Maharashtra

LIST OF ELIGIBLE MAJOR WORKS (Scope should include Architectural, Structural, MEP, HVAC, Fire etc) COMPLETED DURING THE LAST 5 YEARS ENDING 31-06-2014

Sr

No

Name of the

Client along

with contact

person,

address, &

contact

details.

Nature of work Brief Scope of

Services

Location of

the

building /

municipal

limits

Estimat

ed

value

Area in

Sq.ft.

Height

of the

buildin

g

Date

of

start

Period of

completion

Actual

date

of

compl

etion

Final

value

of the

project

Reasons

for delay

/

variation

, if any

Whether

liquidated

damages /

penalties

imposed

Please attach Project Details Sheet giving information of clear scope of work for each project.

Signature of the Consultant

Date:

Place:

Office Seal

Page 18 of 22

ANNEXURE - 3



LIST OF ELIGIBLE MAJOR WORKS (Scope should include Architectural, Structural, MEP, HVAC, Utilities etc) IN HAND ENDING 31-06-2014

Sr.

No.

Name of the

Client along with

contact person,

address, &

contact details.

Nature of work Brief Scope of Services Location of

the building

/ municipal

limits

Estimated

value

Area

in

Sq.ft.

Height

of the

buildin

g

Date of start Scheduled

date of

completion

Present

position

Remarks

Please attach Project Details Sheet giving information of clear scope of work for each project.


Date:

Place:

Office Seal

Page 19 of 22

ANNEXURE - 4



LIST OF OTHER ELIGIBLE WORKS ON HAND AS ON ENDING 31/06/2014

Sr.

No.

Name of the

Client

Nature of work Estimated

value

Present position Scheduled date of

completion

Remarks


Date:

Place:

Office Seal

Page 20 of 22

ANNEXURE - 5



LIST OF KEY PROFESSIONALS WITH THE FIRM/COMPANY ON PAYROLL as on 31/06/2014

Sr.

No.

Name Age Qualifications Consultancy

experience

Nature of

works

handled

Name of the

projects

handled with

cost details

Date from

which

employed in

the present

organization

Indicate special

experience, if any

A. Architectural

B. Structural

C Civil

D. Mechanical

E. Electrical

Signature, date of the applicant /

Authorized representative with office seal

ANNEXURE - 7

Page 21 of 22



LIST OF INFRASTRUCTURE AVAILABLE FOR HANDLING CONSULTANCY WORK


Date:

Place: Office Seal

Page 22 of 22

MAHARASHTRA STATE BUREAU OF TEXTBOOK PRODUCTION AND

CURRICULUM RESEARCH CENTER ‘BALBHARATI’ Senapati Bapat Road, Pune - 411 004.

Phone - 020- 25659465, 25716125, Fax 020- 25656046

website : www.balbharati.in

NOTICE INVITING REQUESTS PROPOSAL

FOR

EMPANELMENT OF CONSULTANTS

Proposals from the eligible consultants are invited for Empanelment of

Consultants For Assessment, Preparation of Drawings, Estimates and

supervision for the work of Repairs & Maintenance of MSBT’S Existing

Depot Buildings situated all over the state of Maharashtra.

Document for Request Proposals along with eligibility criteria & format can

be downloaded from web site of the office (http://www.balbharati.in). The last

date for submission of proposals along with relevant supporting documents along

with non-refundable fees of Rs. 2000/- is 29/01/2015 by 5.00 pm. The Director

reserves the right to reject any or all of the application without assigning any

reasons.

C. R. Borkar

Director

M. S. Bureau of Text Book

Pune - 411 004.

Advt. No.

Date :

Date post:	08-Feb-2018
Category:	Documents
Upload:	danghanh
View:	230 times
Download:	8 times

MAHARASHTRA STATE BUREAU OF TEXTBOOK page 1 of 22 maharashtra state bureau of textbook production...

Documents