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S:\Darq\Commun\Sylvie C\devis-Anglais EE517-133414.docx Revised 2013-03-01

MAINTENANCE SPECIFICATIONS BOILER ROOM

Canadian Coast Guard

Quebec Base 101 Champlain Blvd.

Quebec City, QC G1K 4H9

Public Works and Index of bid and specification Government Services Canada documents Quebec Region Page 2

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Quebec Base 101 Champlain Blvd. Quebec City, QC G1K 4H9 BOILER ROOM INSPECTION AND MAINTENANCE

Project No. R.001991.001 March 2013

SPECIFICATIONS SECTION PAGES

1. Index of bid and specification documents module

1 to 13

- Index of Specifications ………………………………………. 2 to 4 - 1API General Provisions……………………………………. 5 to 13

2. Boiler room (BR) inspection and maintenance module

14 to 28

3. Workplace Health and Safety (Appendix 1)

29 to 41


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BOILER ROOM INSPECTION AND MAINTENANCE

SECTION 1API – GENERAL PROVISIONS

1. Terms of payment

2. Qualification of the company, workers and subcontractors

3. Drawings

4. Conditions

5. Familiarization and repairs at an hourly rate

6. Repairs and defects

7. Materials and equipment

8. Labour

9. Work schedule

10. Inventory

11. Plans and diagrams

12. Main equipment list

13. Knowledge of premises and systems

14. Personal protection and protection of property

15. Cleanliness of premises

16. Instructions

17. Communications

18. Manufacturer’s instructions

19. Isolation and electrical transfer request


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BOILER ROOM (BR) MODULE

1. Directives 2. Planning for shutdown 3. Inspection log 4. General notes 5. Daily inspections 6. Weekly inspections 7. Monthly inspections 8. Annual inspections 9. End-of-summer inspections 10. Emergency calls 11. Boiler room operation schedule 12. Periodic measurements 13. Annual measurements 14. Equipment list

Public Works and Section 1API Government Services Canada

GENERAL PROVISIONS BOILER ROOM INSPECTION AND MAINTENANCE

Project # R.001991.001 Page 5

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1. TERMS OF PAYMENT 1. The work executed in association with part “1” (if

required) of the “Basis of Payment” shall be reimbursed to the Contractor upon submission to the Departmental Representative of the invoice, reports and work sheets required.

2. QUALIFICATION OF THE COMPANY, WORKERS AND SUBCONTRACTORS

1. The Contractor shall have in its employ, directly and permanently

Stationary Engineer, 4th Class

, a minimum of one (1) journeyperson in each of the following categories:

Pipefitter Heating Pipefitter

These employees must hold a competency card in good standing issued by the Commission de la Construction du Québec (CCQ) for the trade in question. They shall also have a minimum of three years of experience to carry out the work requested.

2. If additional work is required in association with “Part 3” of the “Basis of Payment,” it can be carried out by subcontractors subject to the following conditions:

1. The work shall be done outside of regular maintenance.

2. The PWGSC representative shall be notified in advance in writing, and shall give authorization.

3. DRAWINGS

1. No drawings are attached to these specifications.

1. All of the clauses and general conditions apply to and govern the performance of the work described herein.

4. CONDITIONS




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2. If repairs are required and authorized in advance by the Departmental Representative, they shall be executed at the hourly rate set out in “Part 3” of the “Basis of Payment.”

3. The Departmental Representative reserves the right to ask the Contractor for an estimate for the work to be executed. The estimate shall be made at no cost, based on the hourly rates and markup on the cost price of parts submitted in the contract. Once a cost estimate has been submitted and accepted by the Departmental Representative, the work shall respect the estimate. No increases shall be accepted.

4. The Contractor shall supply any parts needed to execute maintenance work.

5. The Public Works and Government Services Canada representative may, through written notification 30 days in advance, amend the contract in whole or in part, when a piece of equipment has been or must be removed from service, in whole or in part, replaced, modified or repurposed.

1) In the event of a work suspension by the Departmental Representative, the Contractor shall not remove from the premises any part of the work, materials or equipment without the consent of the Departmental Representative.

5. FAMILIARIZATION AND REPAIRS AT AN HOURLY RATE

1. The Contractor and all employees whose names appear on the list shall be familiar with the building and equipment related to the contract.

2. The performance of repair work at an hourly rate shall in all cases be authorized in advance by the Departmental Representative.




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6. REPAIRS AND DEFECTS

1. Defects or adverse conditions discovered during inspections will be brought to the attention of the Departmental Representative, which will then be responsible for rectifying them. The Contractor will provide the Departmental Representative with technical advice in order to help correct such defects or adverse conditions in equipment or systems.

2. The Contractor is responsible for maintenance, repairs and adjustment of the equipment or systems where such work is done by a subcontractor. The Contractor shall not, however, be liable for work done by another contractor selected by the Department unless the Contractor subsequently inspects the repaired or adjusted equipment or systems.

3. Where repairs are carried out by the Contractor, the Contractor shall leave on site for verification any defective parts that were replaced and shall make a note to that effect in the report.

4. The Contractor shall ensure that the manufacturer’s warranty is respected in terms of the replacement of parts and equipment it has installed. The Contractor shall be responsible for the cost, time and installation of these parts and equipment.

7. MATERIALS AND EQUIPMENT

1. The Contractor shall repair or, where necessary, replace worn parts with new parts.

2. The Contractor shall supply the instruments, tools and materials needed for maintenance. Replacement of any parts other than the materials required for the regular maintenance of the boiler room, as set out in the BR section, item 1.2, is not covered by the contract. The Contractor shall also supply scaffolding, elevating devices, measurement instruments and




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specialized machinery needed to execute the work and complete the tasks.

3. Replacement parts shall be authentic and shall be obtained from the equipment manufacturer. Where it is impossible to obtain authentic replacement parts or materials, the Contractor shall use parts or materials equal in quality to or better than the original parts or equipment; substitutes shall be approved by the Departmental Representative.

4. The Contractor will provide directives, notices and signs informing the building manager and occupants of work being executed.

8. LABOUR

1. Labour shall be supplied by the Contractor and shall be fully qualified to keep the equipment in good running condition according to the manufacturers' original specifications.

2. The Departmental Representative reserves the right to reject and insist on the replacement of any person it deems to be unacceptable.

3. The Contractor shall supervise its employees so as to ensure that their conduct and attire are appropriate and that their movement within the buildings is limited to the specific requirements of the work to be executed.

4. The Departmental Representative shall make available to the Contractor a person to provide guidance as needed during the work period.

5. The Contractor shall guarantee repairs and any additional work requested for a period of one year from the date the work is accepted.




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9. WORK SCHEDULE

1.

1. Inspection, maintenance and repairs shall take place primarily during regular business hours on weekdays and weekends, from 7:30 a.m. to 4:00 p.m. The Contractor shall, however, be careful not to disrupt any events taking place on the premises and shall maintain minimum security over system operation.

Checklist for inspection and maintenance work

2. The Contractor shall execute, under this contract, all the work set out in the scope of work according to the frequency required and the schedule established with the Departmental Representative.

2.

2a) Emergency calls

Service calls and emergency calls

1. The Contractor shall respond to emergency calls 24 hours a day seven days a week.

2. Not more than two (2) hours shall pass from the time the call is made to the time the Contractor's staff arrives at the premises for the emergency call.

2b) Service calls

1. Unless otherwise indicated or unless the building manager deems the call to be an emergency call, work shall be executed between 7:30 a.m. and 4:00 p.m. Monday to Friday and shall continue uninterrupted until it is complete, bearing in mind the indicated schedule.

2. Repair work must begin within five business days. However, the manager may extend that period if he or she sees fit.

10. INVENTORY

1. No inventory is required by the Contractor.




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11. PLANS AND DIAGRAMS

1. At the start of the maintenance contract, if possible, the Departmental Representative shall provide to the Contractor upon request a copy of the plans and diagrams of the equipment covered by the contract, as well as a copy of the maintenance report from the previous year if applicable.

12. MAIN EQUIPMENT LIST

1. A non-exhaustive list of the main equipment is included in each module. The quantities mentioned are as accurate as possible, but they must be checked on-site by the Contractor. Any corrections shall be reported to the Departmental Representative within 30 days of the contract award.

2. As it executes the work, the Contractor shall update the inventory list by adding missing systems and changing or correcting data to make it consistent with the equipment in operation. It shall add relevant information required for adequate maintenance and inspections. The corrected list shall be submitted to the building manager.

13. KNOWLEDGE OF PREMISES AND SYSTEMS

1. Before submitting a bid, the Contractor shall visit and carefully examine the premises and systems to become familiar with the existing conditions in the building, the work to be executed and the conditions in which the work is to be carried out. A visit shall be coordinated with the contract officer.

3. No additional claims for special equipment will be considered by the Departmental Representative that are due to a lack of information on the existing conditions.




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14. PERSONAL PROTECTION AND PROTECTION OF PROPERTY

1. Take such security measures and precautions as are needed to protect individuals and property against accidents or damage while maintenance and repairs are being carried out.

2. The Contractor shall be expressly and fully liable for accidents or damage to individuals or property resulting from its activities on the premises.

3. Special care shall be taken to avoid soiling, scratching, damaging or hitting finished surfaces with pieces of equipment, ladders, scaffolding or any other equipment that may be used in the course of the work. As needed, protect finished surfaces with thick fabric.

4. The Contractor must manage operations in such a way that the health and safety of its personnel and the public, as well as the protection of the environment, always take precedence over considerations of cost and scheduling.

5. The Contractor shall assume full responsibility for its equipment and materials during and after working hours. The Department shall not be held responsible for vandalism, theft or loss.

15. CLEANLINESS OF PREMISES

1. Debris shall not be allowed to accumulate. After each work period, the Contractor shall remove from the premises any waste and debris generated by its work. The Contractor shall leave the premises clean to the Departmental Representative’s satisfaction. Unusable devices and parts shall be removed from Department property.




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2. Once the work is complete, remove any grease, dust, dirt, stains, labels, fingerprints and other foreign substances from interior and exterior finishes, including windows and other polished surfaces, that may have become soiled as a result of the maintenance or repair work.

16. INSTRUCTIONS

1. The Contractor will receive instructions or directives from the Departmental Representative and shall comply with them. The Contractor shall send monthly or annual reports, typed and/or digitized, and any other documents relevant to the execution of the contract to Frédéric Bédard, Project Officer, Client Services Unit, Real Property Branch, tel. 418-649-2854, fax. 418-649-2898.

17. COMMUNICATIONS

1. Contact information, including addresses and telephone numbers where the Contractor or the Contractor's supervisor or manager can be reached at any time of day or night will be recorded on a list that will be given to the Departmental Representative, and the list will be revised by the Contractor as needed.

18. MANUFACTURER’S INSTRUCTIONS

1. The Contractor shall keep systems in operation according to the manufacturers' instructions and shall inform the Departmental Representative of any abnormal conditions.

19. ISOLATION AND ELECTRICAL TRANSFER REQUEST

See “Health and Safety

” module.




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Important:

All service calls and/or acceptance of work shall be approved by the Departmental Representative.

Public Works and BR Section Government Services Canada

BOILER ROOM MODULE BOILER ROOM INSPECTION AND MAINTENANCE


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1. DIRECTIVES

.1 The Contractor is fully responsible for supplying, at its own cost and with no restrictions, the labour, tools and equipment needed to execute preventive maintenance work on the mechanical and electrical devices required for the operation of three (3) “Volcano” boilers, 1,250 kW each, for a total power of 3,750 kW (building 400), and two (2) hot water heating systems (buildings 200 and 500).

.2 The Contractor is fully responsible for supplying and

ordering, at its own cost and with no restrictions, all products required for the operation of the boiler room, such as: oil, grease, detergent, recommended treatment products (water chemicals) as currently used, and other necessary products.

.3 The Contractor is fully responsible for providing, at

its own cost and with no restrictions, handling, installation, setup and dismantling work for parts that are defective due to normal use for each electrical, electronic, mechanical and thermal device, including controllers and motors.

.4 The Contractor shall assume full legal liability

(material damage, unproductiveness of site personnel and/or loss of life) if it fails to comply with the directives set out in paragraphs 1.1, 1.2 and 1.3 of this module.

.5 The Contractor shall submit to the Departmental

Representative all costs for the purchase of materials and equipment for the repair of boiler room equipment, its components and its steam system for approval.




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2. .1 For each maintenance action, the Contractor is

responsible for notifying the Departmental Representative, as agreed upon in advance, that the boiler room requires testing, shutdown repairs or other work that may reduce steam production.

PLANNING FOR SHUTDOWN

.1 The Contractor shall keep logs of all boiler room maintenance, based on the model provided, for consultation by a competent authority. These logs shall be available for consultation during the time required between two inspections, maintenance operations or tests, and for no less than two years.

3. INSPECTION LOG

4. GENERAL NOTES

.1 The purpose of these specifications is to keep the equipment in very good working condition. However, this shall be regarded as a minimum standard under which the Contractor shall work and in no way represents the full extent of the Contractor’s responsibilities and obligations.

2. All work shall be executed in accordance with the latest version of the Regulation respecting pressure vessels and the Code d’entretien des appareils au gaz [Gas device maintenance code] such as A 20.01, ASME Code, and CSA – B 51, as well as the requirements of provincial and municipal laws and regulations, and the Association des assureurs [association of insurers], and any subsequent revisions.

3. The Contractor awarded the Contract shall provide the labour, work, tools, scaffolding and all that is necessary to execute boiler room maintenance and operation work.

.4 The Contractor shall be responsible for keeping the equipment and boiler room clean.




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.5 The Contractor shall also be responsible for monitoring the maintenance of the boiler room and changing the materials required for its operation, at its own cost, including:

5.1 Changing the oil, lubrication and grease according to manufacturer recommendations.

5.2 Cleaning controls and various equipment according to manufacturer recommendations and specifications.

5.3 Adjusting control devices and equipment, including the three (3) boilers that must maintain an effectiveness equal to or greater than 80% for the majority of operating speeds.

5.4 Adjusting water treatment, steam system valves, etc.

.6 Operation and maintenance work shall be executed at least once (1) every twenty-four (24) hours, in accordance with the Quebec government Regulation respecting stationary enginemen (see division III “Supervision,” item 23, “Periodic supervision”). At least one (1) hour of supervision

.7 If necessary, the Contractor shall inspect and adjust the pressure regulators in the boiler room and the mechanical rooms in buildings 100, 200, 400 and 500.

is required; this period may be extended to as many as three hours depending on the maintenance required.

.8 Inspect and clean the screens in the boiler room steam network and in buildings 100, 200, 400 and 500, as well as the service tunnel.

.9 Test the steam safety valves in the steam network in the boiler room and in buildings 100, 200, 400 and 500 to ensure that they are working properly.

.10 Add chemical products to the water treatment unit and adjust according to manufacturer recommendations and industry standards.




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.11 Proceed with a partial blowdown of the boiler.

5.

.1 Each day (7 days a week), the Contractor, through its stationary engineman, shall, at its own cost, execute the following tasks:

DAILY INSPECTIONS

(a) Inspect the boiler room equipment and ensure that there are no leaks (pipe, valve, etc.).

(b) Note the exterior and interior temperature.

(c) Note the natural gas consumption.

(d) Note the boilers in service and alternate them.

(e) Note the water consumption of the boilers.

(f) Check and adjust, if necessary, the pressure of water supply pumps in service, and record it.

(g) Check and adjust, if necessary, the temperature of the return condensate and record it.

(h) Check and adjust, if necessary, the water level in each boiler, and record it.

(i) Check, adjust and clean, if necessary, the low water controls, and record.

(j) Note the temperature of the gases being released from the boilers.

(k) Check and note the boiler steam pressure.

(l) Check and note the natural gas pressure for each burner.

(m) Check the water condition (alkalinity, sulphite, chloride, pH and particles), correct as necessary and record test results.




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(n) Check the amount of salt in the softener and adjust as necessary.

(o) Check and adjust, if necessary, the boiler release valves.

(p) Check and adjust, if necessary, the level of water in the condensate tank and deareate.

(q) Skim the boilers and record.

(r) Draft a daily report, including all notes taken during inspection, as well as any breakages, repairs and adjustments made during the daily inspection. Submit a legible copy of the report to the technical officer.

(s) In addition to the notes taken during the daily inspection, the following information shall be included:

(i) Identification of installations

(ii) Location

(iii) Date

(iv) Time

(v) Identification of installation components

(vi) Readings of measurement instruments installed on devices and systems as previously indicated

(vii) A description of any abnormal conditions

(viii) Any actions taken

(ix) Signature of the stationary engineman (x) Endorsement by the chief stationary

engineman at least once (1) a week.

.2 A copy of the daily report shall be submitted after each visit to the technical officer.




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Daily visiting hours shall be during normal business hours, from 7:30 a.m. to 4:00 p.m

6.

. Visits shall be completed by approximately 4:00 p.m.

.1 Each week, the Contractor, through its stationary engineman, shall, at its own cost, execute the following tasks:

WEEKLY INSPECTIONS

(a) Check the water condition (alkalinity, sulphite, chloride, pH and particles), correct as necessary and record test results.

(b) Inspect the installations in buildings 100, 200, 400 and 500, including the service tunnel, and ensure that there are no leaks (pipe, valve, etc.).

(c) Measure and record the composition of exhaust gases and their temperature (Co2, Co, O2, burned fuel, smoke test if necessary and performance) at an average boiler operation level (50%).

(d) Following the gas composition measurement, the Contractor shall proceed with adjustments or repairs to achieve a boiler combustion level equal to or greater than 80%.

(e) Check, clean and repair, if necessary, the regulators and safety valves on the internal steam system in the boiler room, on the boilers and on other mechanical devices, and record.

(f) Check, clean and repair, if necessary, the water level controls for the boilers and other tanks and record.

(g) Check, clean and repair, if necessary, the burner lighting system and record.

(h) Check, clean and repair, if necessary, the fuel supply controls for the burners (manual stop of burners, and check the flame shutoff).

(i) Turn the boiler off and back on, clean and repair, if necessary, the boiler ignition controls, and observe the characteristics of the flame. Record the information




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(j) Check, clean and repair, if necessary, the indicator lights and alarm controls of the boilers and other devices associated with the operation of the boiler room, and record.

(k) Alternate the operation of the boilers and record.

(l) Clean the flame sensor glass and record it.

(m) Check, clean and repair, if necessary, all seals, pump bearings and spindles, ventilators, logs and mechanical controls associated with the operation of the boiler room, and record.

(n) Check, clean and repair, if necessary, the motor belts and couplings and record.

(o) Check, clean and repair, if necessary, the pipe seals and record.

(p) Adjust the reducing valves for the heading in buildings 100, 400 and 500 as requested by the Departmental Representative (verbally) and record.

(q) Check the oil in mechanical devices and fill according to the need and recommendations of the manufacturer. Record the information.

.2 Draft a report, including all notes taken and inspections indicated previously. The report shall be signed by the stationary engineman and endorsed by the Departmental Representative or a representative thereof. In addition, a copy shall be submitted to the technical officer after each weekly visit in accordance with the established schedule.

7.

.1 Each month, the Contractor, through its stationary engineman, shall, at its own cost, execute the following tasks:

MONTHLY INSPECTIONS

(a) Check, record and correct, if necessary, the condition of water in the boilers (hardness, pH, sulphite, alkalinity and chloride) and change the water, as needed, to reach ideal conditions




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according to manufacturer recommendations, and adjust chemical treatment.

(b) Measure and record exhaust gases (CO2, C0, O2, temperature of gases in the chimney and burned fuel, and conduct a smoke test when using heating oil) at various speeds and determine the boiler’s combustion performance at all speeds. Performance should be at 80% or more for most speeds; if an inferior level of performance is noted, the Contractor shall, at its own cost, adjust the boiler.

(c) Check, record, clean and repair, if necessary, the air intakes in the boiler and the air inlets in the boiler room.

(d) Use of natural gas:

(a) Check, record, clean and repair, if necessary, the natural gas supply system, including controls and valves.

(b) The natural gas regulator must always be inspected and cleaned. The diaphragm must be changed every six (6) months from the date the regulator starts being used. Record diaphragm changes.

(e) Clean the flame sensor and its components and record.

(f) Inspect and clean electrical and mechanical controls for the boilers and other devices associated with the operation of the boiler room, particularly pressurestats and pressuretrols, and record.

.2 Draft a report, including all notes taken and inspections indicated previously. In addition, the additional conditions set out in section 4 must be included in the report. The report shall be signed by the stationary engineman and endorsed by the Departmental Representative or a representative thereof. In addition, a copy shall be submitted to the




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technical officer after each monthly visit in accordance with the established schedule.

8. ANNUAL INSPECTIONS:

BOILER ROOM SHUTDOWN

.1 Each year, the Contractor, through its stationary engineman, shall, at its own cost, execute the following tasks:

(a) When the boilers are shut down at the beginning of the summer (between May 15 and June 15), in accordance with the agreement between the Departmental Representative and the Contractor, the Contractor shall perform annual boiler room cleaning and lay-up procedures in accordance with manufacturer recommendations.

(b) Clean and record the water side of the boiler in accordance with manufacturer recommendations.

(c) Clean and record the fire side of each boiler and repair the refractory and tubing if necessary.

(d) Clean, record and change the diaphragm on the pressure regulators and controls.

(e) Clean and replace the burner and replace the sprayer if necessary. Record the information.

(f) Remove the valves, clean if necessary, and record.

(g) Clean, if necessary, the water level controls for the boilers and condensate tank and record.

(h) Clean and repair, if necessary, the chemical treatment unit, including its controls and product system, and record.

(i) Clean and repair, if necessary, all electrical terminals, electronic controls and pressure switches.




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(j) Clean and repair pneumatic and hydraulic measurement devices and controls and record.

(k) Completely clean the boiler room and record.

(l) Clean and repair motors, pumps and ventilators, if necessary, and record.

(m) Put the boiler and other devices on standby until the boiler room is put back in service according to manufacturer recommendations and industry standards and record.

(n) Fill the water side of the boiler with rust remover, boiler compound and/or any other product according to the procedures recommended by the manufacturer of the water treatment product and industry standards for the standby period.

.2 Draft a report on the maintenance and operation work completed, including all notes taken and inspections indicated previously, and add the information from section 4.

.3 Draft a report on the work proposed before the boiler room is put back in service, in addition to improvement work, and include an estimate.

9. ANNUAL INSPECTIONS: BOILER ROOM ACTIVATION

.1 Each year, the Contractor, through its stationary engineman, shall, at its own cost, execute the following tasks:

(a) The start of operations of the boiler room is determined by an agreement between the Contractor and the Departmental Representative (between September 15 and October 15).

(b) Before the boilers are put in service, a general inspection must be performed.

(c) Inspect and adjust controls, if necessary.




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(d) Inspect and adjust, if necessary, chemical treatment and pumps.

(e) Inspect and adjust valves and regulators.

(f) Drain, clean, refill and adjust the water levels of the boiler, condensate tank and deaerator, if necessary.

(g) Activate all components associated with the operation of the boiler room.

(h) Activate the boiler room in accordance with manufacturer recommendations for a cold start.

(i) Supply steam pipes slowly and at a low pressure to avoid breakages according to provincial and municipal regulations and standards and industry standards.

(j) Inspect and adjust, if necessary, the pressure regulators in the boiler room and the mechanical rooms in buildings 100, 200 and 500.

(k) Carry out the daily, weekly and monthly maintenance and operation procedures.

10. EMERGENCY CALLS

.1 Following an emergency call, the Contractor must be able to conduct repairs, temporary and complete replacement and activation of the boiler room. The boiler room must produce steam at a pressure of 100 psig within eight (8) hours of the emergency call. The Contractor must arrive within two hours.

11. BOILER ROOM OPERATION SCHEDULE

.1 The Contractor, through its stationary engineman, shall carry out the weekly maintenance and operation procedure every Wednesday during business hours and during the boiler room operation period.




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.2 The Contractor, through its stationary engineman, shall carry out the monthly maintenance and operation procedure on the twenty-seventh (27) of each month, or the day after public holidays, during business hours and during the boiler room operation period.




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12. PERIODIC MEASUREMENTS .1 Each month, from the start date of the contract work,

the Contractor shall, through an independent laboratory approved in writing by the Departmental Representative and/or a representative thereof, execute the following analyses (among others) for each boiler and the exchangers in the hot water system:

(i) Analyze alkalinity, sulphites, chloride, pH and particle quantity in accordance with applicable standards and industry standards.

(ii) Measure the composition of exhaust gases and their temperature (O2, CO, CO2, burned fuel and performance) at various levels of boiler operation in accordance with applicable standards and industry standards.

.2 Following the analyses described in .1), the laboratory shall send to the owner and/or its representative two (2) copies of the results, certified by the laboratory.

.3 The Contractor is responsible for all laboratory costs.

13. ANNUAL MEASUREMENTS (Option in part 2 of the Basis of Payment)

.1 Perform fluid analysis (glycol only).

.2 Evaluate steam traps in the building steam system, and draft a detailed report.

.3 Carry out annual performance tests of all safeties.




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14. EQUIPMENT LIST Please note that a major project is currently underway to retube two of three boilers.

LIST OF BOILERS BOILER # MAKE MODEL SERIES CAPACITY PSIG RETUBED

1 VOLCANO MF-1250C-12 W-933 125 BHP 100 2013 2 VOLCANO MF-1250C-12 W-932 125 BHP 100 2010 3 VOLCANO MF-1250C-12 W-934 125 BHP 100 2013

LIST OF EXCHANGERS EXCHANGER # MAKE MODEL YEAR

200-1 ARMSTRONG WS-65-2-1 2009 200-2 ARMSTRONG SM9-200-11 2009 200-3 ARMSTRONG SX13-350-21 2009 500-1 ARMSTRONG WS-84-2 1973 500-2 ARMSTRONG WS-126-2 1973 500-3 ARMSTRONG WS-64-2E1 2001 500-4 ARMSTRONG WS-63-2-1 2005

LIST OF REGULATORS REGULATOR # MAKE MODEL DIAMETER

100-1 FISHER 1146 1'' 200-1 SPIRAX SARCO 25P 1'' 400-1 LESLIE 66L1379 3'' 400-1 FISHER 92B-84 2'' 400-3 SPENCE 111109/2 2'' 500-1 SPENCE 051204/1 3/4'' 500-2 FISHER B1112 2'' 500-3 FISHER B1146 1'' 500-4 FISHER B1146 1'' 500-5 SPENCE 258515/8 1 1/2''




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LIST OF STEAM TRAPS TYPE QUANTITY

THERMOSTATIC 120 INVERTED BUCKET 12

FLOAT AND THERMOSTATIC 40

Public Works and Appendix 1 Services Gouvernementaux Canada

HEALTH AND SAFETY MODULE BOILER ROOM INSPECTION AND MAINTENANCE


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1. In accepting this contract, you agree to take on all responsibilities that normally fall to the prime contractor and the employer under the Act respecting Occupational Health and Safety and to act as supervisor of the work.

2. You must manage operations in such a manner that the health and safety of your employees, the building or facility occupants and the public, as well as the protection of the environment, always take precedence over considerations of cost and scheduling.

3. You must comply at all times with the provisions of the Occupational Health and Safety Act, the Occupational Health and Safety Regulations and the Construction Safety Code, where applicable.

In addition, before starting the work, you must:

4. Send a safe work plan to the Departmental Representative that meets the following requirements:

• Identifies the hazards specific to each category of tasks to be executed under the contract and the corresponding preventive measures based on regulatory requirements.

• Identifies the person responsible for applying the preventive measures.

• Takes account of hazards that may affect the health and safety of workers, building or facility occupants and the public.

• Includes a work site inspection checklist based on the hazards you identified.

• Includes any potential repair tasks that may be assigned to you under the contract. 5. Send the Departmental Representative a mechanical inspection certificate for the

machinery used in the work (e.g. elevating platforms).

6. Send the Departmental Representative all safety data sheets for controlled products used in the work area at least three days before using them on site.

7. Inspect the work site with a properly completed site inspection checklist before the start of each work day. Submit the results of the first inspection immediately to the Departmental Representative and compile the others for submission upon completion of the work.

8. Regardless of the number of workers assigned to the job, designate a person to be responsible for health and safety at the work site and give that person the authority needed to order the stoppage and resumption of the work when he or she sees fit on grounds of health and safety.

9. Meet first responder and first aid standards in accordance with the applicable policies and regulations and with any other relevant clauses in these specifications.




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10. Ensure that your workers have received the training and information needed to carry out the work safely and that all necessary tools and protective equipment are available, compliant with standards, legislation and regulations, and are used.

11. Become familiar with the building’s or facility’s evacuation procedure and train and inform your employees so that they are able to apply the procedure.

12. Advise your workers of their right to refuse work which may endanger their health or safety.

13. Establish a perimeter around, control access to and barricade the work site as needed.

14. When the work requires the partial or complete shutdown of a component of the fire protection system, identify in writing the replacement measures you intend to take to ensure continued protection of building occupants.

15. When a worker is carrying out a task alone in an isolated area where it is impossible to ask for assistance, identify the hazards specific to the situation and provide the Departmental Representative with a procedure for preventing such hazards and obtaining help in an emergency.

16. In case of an unforeseen accident, take all necessary measures, including the cessation of work, to protect the health and safety of workers and the public and contact the Departmental Representative immediately.

17. In developing your safe work plan for this work site, you must take the following into account:

1) Several smoke detectors, sprinklers and other devices affected by these specifications are located in stairwells. Set out measures to be taken to prevent falls.

2) Certain fire protection devices located in service corridors are located at a height at which the walkway railing does not protect users from falls. Set out measures to be taken to prevent falls when work is being executed in these locations.

3) If inspections are required in electrical rooms, contact the Departmental Representative for specific measures to be taken.




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4) If inspections are required for devices in elevator shafts, take the following elements into consideration:

• Safety measures for confined spaces (elevator shafts are class 1 confined spaces according to PWGSC).

• Fall prevention measures when it is necessary for a person to access the top of the elevator and there is enough room between the elevator and the walls of the shaft for the person to fall.

SPECIAL CLAUSES

Lock-out

1. Whenever work is being done on electric equipment that could be powered on inadvertently, the Contractor shall produce in writing and apply a lock-out procedure and complete the Disconnect Request Form provided by the building manager.

The following is a partial list of situations where use of the form is mandatory: 1) Power supply line panels and sub-panels 2) Motor control centres 3) Back-up power circuits 4) Mechanical protection devices (sump pump, etc.)

The Contractor shall complete the form and have it countersigned by the Departmental Representative before carrying out any work.

2. Notwithstanding the preceding clauses, the Contractor must, in an emergency, obtain oral

confirmation of power cut-off and, as soon as that confirmation is obtained, record in writing the request for isolation or electrical transfer.




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Hot work Hot work means any work that involves the use of a flame or has the potential to produce an ignition source, such as riveting, welding, cutting, grinding, burning and heating. The Contractor shall not start work that involves hot work until it has received a PWGSC hot work permit (ELF 367) from the Departmental Representative. Work on construction sites shall be executed in accordance with the Fire Commissioner’s Standard for Construction Operations (FC 301), June 1982. The standard can be found at the following address:

http://www.hrsdc.gc.ca/eng/labour/fire_protection/policies_standards/commissioner/301/page00.shtml A working fire extinguisher appropriate to the fire hazard shall be available and readily accessible within five (5) metres of any flame, sparks or intense heat.

A person shall be designated to conduct fire checks for at least 30 minutes after the end of the shift. That person shall sign the permit and submit it to the worksite officer (or a representative) after the 30-minute period.

Propane cylinders shall be stored in accordance with standard CAN/CSA-B149.2-00, Propane Storage and Handling Code, and meet the specific conditions set out in this document. Cylinders shall be stored outdoors in a safe place where they will not be handled by unauthorized persons, in a storage unit designed for that purpose; they shall be stored securely in an upright position, and the storage unit shall be locked at all times; the storage unit shall be located in an area where there is no vehicle traffic unless the area is protected by gates or an equivalent means.

All cylinders used or stored on work sites shall have a collar designed to protect the valve. Refilling of cylinders on work sites is not permitted unless a procedure complying with standard CAN/CSA B149.2 is approved and authorized by the Departmental Representative.

http://www.hrsdc.gc.ca/eng/labour/fire_protection/policies_standards/commissioner/301/page00.shtml�





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Welding and cutting Note: For welding and cutting work, the following conditions shall be met in addition to the conditions stated above. Welding and cutting shall be executed in accordance with sections 3.13 “Compressed gas supply” and 3.14 “Welding and cutting” of the Safety Code for the construction industry (R.S.Q., c. S-2.1, r. 6).

Work on construction sites shall be executed in accordance with the Fire Commissioner’s Standard for Welding and Cutting (FC 302), June 1982. The standard can be found at the following address: http://www.hrsdc.gc.ca/eng/labour/fire_protection/policies_standards/commissioner/302/page00.shtml Welding and cutting devices are extremely dangerous in terms of fire risk. The following precautions shall be taken when this type of work is being carried out: Store compressed gas cylinders on a fireproof surface and ensure that the room is well

ventilated. Store oxygen cylinders at least 6 metres away from cylinders containing flammable gas

(e.g., acetylene) or such combustible materials as oil and grease unless they are separated by a wall made of non-combustible material, as specified in section 3.13.4 of the Safety Code for the construction industry, S-2.1, r. 6.

Put fireproof cloths in place when overhead welding is being done and there is a risk of falling sparks.

Store cylinders away from heat sources. Do not store cylinders near stairs, exits, corridors or elevators. To avoid the risk of explosion, do not allow acetylene to come into contact with such

metals as silver, mercury, copper and brass alloys containing more than 65% copper. Make sure that all electric arc welding equipment has the required voltage rating and is

grounded. Make sure that the lead wires of the electric welding equipment are not damaged. Place the welding equipment on a flat surface protected from the weather. Remove or protect combustible materials that may be near the welding site. Never weld or cut closed containers. Take protective measures when welding or cutting near pipes, tanks or other containers

containing flammable substances. Do not cut, weld or carry out open-flame work on a tank, pipe or other container that may

contain a flammable or explosive substance unless:






Revised 2013-03-01

air samples have been taken and indicate that the work can be done safely; or

measures have been taken to ensure worker safety. Confined spaces These specifications do not require work in confined spaces, but if the situation arises, contact the Departmental Representative for requirements.

For all Class 1 (low risk) confined spaces, every person involved shall have completed the basic training, the content of which is set out in Appendix 1. While it is not necessary to implement specific work practices in low-risk confined spaces, the Contractor shall apply methods to ensure the general health and safety of persons required to carry out work in such spaces. Before accessing confined spaces, the Contractor shall notify the worksite manager or supervisor of the scheduled date and time for access and exit. Persons with access to low-risk confined spaces shall record the relevant information in the Confined Space Entry Log (available at the security guard hut); in other words, persons entering a low-risk confined space are required to record the time in and time out in the log on each occasion.

GENERAL TRAINING – CONFINED SPACES Minimum content for low-risk confined spaces

IMPORTANT: THIS TRAINING DOES NOT ALLOW ACCESS TO MEDIUM- AND HIGH-RISK CONFINED SPACES

Background

Regardless of the applicable legislation, each employer is responsible for providing its employees or workers with the information and training required to safely complete the work.

Obligations

The employer representative or supervisor must ensure that any person required to enter a low-risk confined space has received the following training.

Legal framework

The applicable legislation associated with confined spaces is:

The Canada Labour Code, Part II

The Canada Occupational Health and Safety Regulations

Deputy Minister Directive DM-036

The Construction Safety Code (applies to private contractors)

3 levels of risk LOW RISK Confined space that presents a potential risk that does not require work methods to be modified. To access these confined spaces, persons shall record the relevant information in the Confined Space Entry Log for these spaces specifically, and respect the associated instructions and safety rules. MEDIUM RISK Confined space that does not present an immediate threat to the lives or health of persons; however, there is a risk of injury or illness if preventive measures are not taken. To access these confined spaces, a Confined Space Entry Permit must be obtained, and associated instructions and safety rules must be respected. HIGH RISK Confined space that presents an immediate threat to the lives or health of persons. To access these spaces, a Confined Space Entry Permit must be obtained, and associated instructions and safety rules must be respected. Designation and classification

One or more persons from the Department are designated and trained to list and classify all confined spaces. Once a confined space has been designated and classified, a risk evaluation sheet is completed; the sheet provides the safety instructions to be followed when the space is accessed. Confined space signs

Once they have been listed and classified, confined spaces must be identified. A PWGSC-approved sign, which meets Treasury Board requirements under the Federal Identity Program, must be posted at the entrance of confined spaces or installed as close as possible to these spaces (see appendix). Access to low-risk confined spaces Training The only mandatory training for low-risk confined spaces is that described in this document. Access requirements While it is not necessary to implement specific work practices in low-risk confined spaces, the Contractor shall apply methods to ensure the general health and safety of persons required to work in such spaces. Before accessing confined spaces, the Contractor shall notify the worksite manager or supervisor of the scheduled in and out date and time. Persons with access to low-risk confined spaces shall record the pertinent information in the Confined Spaces Access Log (http://publiservice.tpsgc.gc.ca/formulaires/pdf/103.pdf - see appended photocopy).

In addition, for any work that has the potential to produce a flame or sparks, the Contractor is required to obtain a Hot Work Permit. The permit is issued by the worksite manager or a person designated by the manager. Electric tools and devices used to access confined spaces shall be grounded and, if necessary, designed to be explosion-proof. All equipment shall be connected to a ground fault interrupter or stepdown transformer.

When employees must access low-risk confined spaces alone, they must respect the requirements of DM Directive 022- Employees Working Alone. Access to medium- and high-risk confined spaces

Though the content of this training does not allow access to medium- and high-risk confined spaces, the following paragraphs describe the general requirements for these classes of confined spaces. Training

http://publiservice.tpsgc.gc.ca/formulaires/pdf/103.pdf�

Persons accessing medium- and high-risk confined spaces must have received the following training: General training on confined spaces Use of personal protective equipment (harness, etc.) Use of respiratory protection devices General operation of ventilation devices General operation of air sampling devices Cardio-pulmonary resuscitation and first aid Medical examination All persons accessing medium- and high-risk confined spaces must undergo a medical examination confirming their ability to work in confined spaces. Site preparation requirements The worksite manager or supervisor must provide instructions in writing to the persons responsible, based on a duly completed Confined Space Entry Permit. http://publiservice.tpsgc.gc.ca/formulaires/pdf/101.pdf (see appended photocopy) The person responsible must hold an information session for all persons required to access confined spaces, providing information on the specific work and tasks to be executed and all known risks set out in the Confined Space Entry Permit. With the help of the persons who have access to the confined spaces, the person responsible must ensure that the safety equipment, tools and other devices required are on site and in good working condition. Pre-access requirements The person responsible must ensure that the Confined Space Entry Permit has been completed and signed, as well as the Hot Work Permit, if necessary. The person shall complete copy 2 of the Confined Space Entry Permit and submit it to the worksite manager or supervisor. The person responsible shall ensure that: A) all locking and plugging is carried out as necessary; B) all cleaning, rinsing and removal of dangerous residue is carried out as necessary; C) all atmospheric monitoring is completed before confines spaces are accessed. The person responsible must ensure that all persons have the required personal protective equipment for the work to be executed, i.e. helmets, hearing protection devices, safety glasses or goggles, gloves, approved safety harnesses or belts, CSA-approved footwear and any other necessary safety equipment.



The person responsible must ensure that the required emergency equipment is available, i.e. first-aid kits, fire extinguishers and hoisting and communication equipment, depending on the case. The person must also ensure that the respirator is on site and ready for use, and that all other emergency equipment required for confined space access is available. The person responsible must select a confined space officer. The officer must have a certificate indicating that he or she has completed a first aid and cardio-pulmonary resuscitation course.

Requirements during access Before allowing workers to access enclosed spaces, the officer must ensure that: A) the Confined Space Entry Permit is completed and posted; B) the atmospheric conditions have been checked, and the device has not detected any risks; C) the required emergency equipment is installed; D) all persons with access to confined spaces wear the required personal protective equipment and a properly secured lifeline controlled by a competent person; E) all persons with access to confined spaces know the safety and emergency signals to be used during access; F) it is possible to communicate continuously with persons with access to confined spaces. The officer must carry out the following duties, as necessary, while workers are in confined spaces: A) continuously air out the area; B) monitor and record atmospheric and environmental readings in confined spaces every 15 minutes (or continuously); C) check all tools that are brought into confined spaces to ensure that they are adapted to the known risks for these spaces; D) provide persons in confined spaces with equipment or materials from outside the spaces; E) communicate continuously with persons in confined spaces. NOTE: If the officer must leave his or her post for any reason, all persons must exit the confined spaces while the officer is away, or the officer must call upon another competent person to act as officer.

Persons with access to confined spaces must: A) wear and use all necessary personal protective equipment provided; B) carry out only the tasks authorized by the Entry Permit; C) respect all instructions issued by the person responsible and the officer; D) report all anomalies as soon as they arise. Requirements upon completion of work Upon completion of the work, the person responsible must check that: A) all persons have exited the confined space; B) all equipment and devices have been removed from the confined space; C) the confined space has been completely aired out until normal ambient conditions have been re-established; D) all means of access have been correctly protected; E) all locking devices have been removed and placed in their normal position; F) copy 3 of the Confined Space Entry Permit is submitted as soon as possible to the worksite manager or supervisor.

Appendix - Classes of confined spaces - Signs

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