Make the Moveilta.personifycloud.com/webfiles/productfiles/914135/ILTA2012_AUT1.pdf · Make the...

Copyright © 2012 Autonomy Inc., an HP Company. All rights reserved. Other trademarks are registered trademarks and the properties of their respective owners.

Make the Move Autonomy’s Cloud for Information Management Dan Carmel, Head of ECM Strategy

Shawn Misquitta, Senior Director of Technology

Mike Boland, Managing Director of Drinker Discovery Solutions

Copyright © 2012 Autonomy Inc., an HP Company. All rights reserved. Other trademarks are registered trademarks and the properties of their respective owners. 2

Why Cloud?

• What is your core competency?

• Convert capex into opex

• Faster time to deploy

• Enhanced performance and tuning

• Ensure data integrity and continuity of business

• Cloud does not have to be an all or nothing decision

– Hybrid deployments

– Specific applications (Email, DM)


HP Cloud

• Enterprise grade

• 120 data centers worldwide

• SAS 70

• SLAs

• Security


Security

• Autonomy manages >50 Petabytes of customer data

• Housed in SSAE16 certified data centers

• Extensive physical and logical security measures

• Autonomy makes no claim of ownership over your data


WorkSite

iManage Universal Search

iManage Records Manager

iManage Conflicts Manager

Autonomy Policy Authority

Autonomy Legal Hold

Autonomy eDiscovery

Connected

Live Vault

Autonomy Process Automation

TeleForm

Data Protector Autonomy Express Search

Autonomy Protect Portfolio

Supervisor


Case Studies


Drinker Biddle & Reath, LLP: The Issue

• Large law firm

• Large litigation profile

• Many clients with eDiscovery pain points

• Clients look to the firm for answers and solutions

• Reliant on third party vendors

• Little control of process and workflow

• Pass through costs

• Difficult to control costs


Drinker Discovery Solutions, LLC: The Solution

• Purchase market leading technology

• Create consistent workflows and processes

• Create solutions for clients

• Wholly owned subsidiary


Drinker Discovery Solutions, LLC: The Workflow

• Develop a traditional eDiscovery process in house

• Leverage traditional and TAR workflows

• Build project management capabilities

• House the technology in a private cloud


Drinker Discovery Solutions, LLC: The Results

• Control the process

• Control the technology and workflow

• Control costs

• Bring savings and solutions to clients

• Hosted cloud solution provides

– Scalability

– Reduced overhead and maintenance

– Lower cost of ediscovery


Food for thought: eDiscovery and the Cloud

• Preservation: how to preserve information in dynamic environments

• Collection: how do you your collect dynamic and interrelated cloud information

• Review: websites and social media, think of reviewing a Facebook page broken up into pieces

• Privacy: who controls it and who has access to it


WorkSite in a Private Cloud


How is WorkSite in a Private Cloud different?

Same WorkSite In our Private Cloud

The cloud infrastructure is only accessible by you in the manner in which you specify – via internet or dedicated connectivity


WorkSite 9: Your Content — Anywhere

Customer Managed

Fast Secure

Virtual Affordable

Flexible

Backend

Encrypted Comms

Ded

icat

ed

Infr

astr

uct

ure

S

har

ed

Infr

astr

uct

ure

Mobile Devices

DeskSite/ FileSite

OffSite

Office Environment

WorkSite Web

Mobile Web

Thin Access

IDOL DMS WCS Mobility/Web

SQL SAN Storage

HTTPS/MPLS

Core Services


Hybrid Cloud Solutions

Customer Managed

Fast Secure

Virtual Affordable

Flexible

Backend

Encrypted Comms

Ded

icat

ed

Infr

astr

uct

ure

S

har

ed

Infr

astr

uct

ure

DeskSite/ FileSite

OffSite

Office Environment

WorkSite Web

Mobile Web

Thin Access

IDOL DMS WCS Mobility Web

SQL SAN Storage

HTTPS/MPLS

Core Services

Exchange Filing Server

IDOL Connectors

On-Premise Devices


Cloud – Where We Are Today

• Private Cloud

• Cloud for HA/DR


Case Studies



Business Problem

• Promote collaboration among 60 legal associates all over the country

• Legal IT has unique requirements

• Significant investments on customer-facing side of the business

• Goals:

• Promote collaboration among 60 legal associates all over the country

• Make documents easier to find

• Support telecommuters and mobile workers

• Unify email and documents under a comprehensive matter file

• Minimize the reliance on Corporate IT


Solution Details

• WorkSite in the Cloud

• WorkSite Mobility for anywhere access

• WorkSite Communications Server with Exchange integration (on-premise)

• DeskSite with Email Management

• WorkSite Web for WorkSite administration

• Integration with matter management for automated workspace generation



Customer Background

• 700 user professional services firm based in the southeast

• Experiencing significant growth

• Documents were housed in:

• File system

• Go File Room

• PC Docs

• Competitive evaluation of cloud based solutions


Solution Details

• Autonomy WorkSite + Autonomy Process Automation

• Fully integrated solution for end-to-end management of each customer engagement

• New Client / Engagement Opening

• Automatic workspace generation in the cloud

• Elaborate workflow configured for variety of engagement types

• Integrated with CCH Practice Management system

• File server, PC Docs and Go File Room migration



Customer Background

• Am Law 200 law firm based in the Tampa, FL with over 900 users

• Existing WorkSite customer with over 6 terabytes of WorkSite data

• Centralized WorkSite 8.5 with IDOL configuration

© Copyright 2012 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice. 26

Business Problem

• WorkSite is the mission-critical application for the firm

• During hurricane season, WorkSite and other critical applications could become unavailable

• Looking for a DR solution to make client-matter content accessible from the cloud


IDOL

DMS File Server

SQL

Solution Details

Replication

IDOL

DMS File Server

SQL

• SQL and file server replication in real-time

• IDOL backups are replicated and restored in the cloud

Customer Data Center Autonomy Private Cloud


IDOL

DMS File Server

SQL

Solution Details

Replication

IDOL

DMS File Server

SQL

• Customer data center becomes available

• Replication is reversed

• When customer site is up to date, customer resumes normal activity

Customer Data Center Autonomy Private Cloud


Cloud Will Transform Client Collaboration

?


Law Firm Client

• Cannot send large Attachments

• Mailbox bloats

• Collaboration is difficult

http://www.iconarchive.com/show/dragon-soft-icons-by-artua/User-icon.html


WorkSite with Cloud Integration

Law Firm Client

• Integrated with WS

• Audited

• Under RM policy

http://www.iconarchive.com/show/dragon-soft-icons-by-artua/User-icon.html


Demonstration


Autonomy Sessions at ILTA 2012:

Wed, Aug 29 @ 1:30 PM: • Records Management and Retention in the Corporation – LDPG2 – Woodrow Wilson A

Thurs, Aug 30 @ 2:00 PM: • Going Mobile with WorkSite Mobility – AUT2 – Woodrow Wilson B

• ECM Systems in the Cloud: Can They Really Work? – ECMPG5 – National Harbor 12+13

Visit us at Booth #400-402 or in Chesapeake 6 Meeting Room


Thank you

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