MAKING A MORE PROTOTYPICAL WAYBILL
Mike WhitePotomac Division
The Solomons and Patuxent Railroad Company
A Note on Notes
A list of reference and source material provided
Links to sample sheets of waybill formats are included
Links to Row and column size specifications will be provided for spreadsheet formatting
THE SINGLE CYCLE WAYBILL
DEFINITION
A waybill that identifies a shipment of goods from a single supplier to a single customer and then
ceases further use.
THE SINGLE CYCLE WAYBILL
Why Single Cycle?
Economical
Waybills can be made with standard or free software on a home computer on plain paper
THE SINGLE CYCLE WAYBILL
Why Single Cycle?
Realistic
Waybills are patterned after actual waybills and contain prototypical information.
THE SINGLE CYCLE WAYBILL
Why Single Cycle?
Flexible
Use and routing of a specific car can be changed whenever desiredMultiple waybills can be used in a single sleeve.Expansion can include other prototype operating situations
THE SINGLE CYCLE WAYBILL
Why Single Cycle?
Convenient
Two-sided printing is not required
Assembling several sleeves together results in a uniform thickness and not the normal car card
“fan”
TYPES OF WAYBILLS
Standard
Freight Waybill
Perishable Freight Waybill
Empty Car Bill
TYPES OF WAYBILLS
Special Purpose
Livestock Waybill
Empty Tank Car Waybill
In the beginning . . .
Tony Thompson
Railroad Model Craftsman, December 2009“Prototypical waybills for car card operation”
Dispatchers Office (OPSIG), April 2010“Contents of a Waybill”
In the beginning . . .
Bill Neale
Model Railroader, February 2009“Plastic pockets improve waybill operation”
In the beginning . . .
Mike White
Potomac Flyer, July-September 2010“More realistic waybills at less cost”
Original Development
Tony Thompson
Used Photoshop and InDesign in his initial waybill construction
You can do it inexpensively or for free using spreadsheet software
Original Development
Original Development
Original Development
Modification
Vertical division
(centered)
Current Version
Anatomy of a Waybill
Accounting Code
Railroad Name
Title (type of waybill)
Use statement
Anatomy of a waybill
R.A.O.A – Railway Accounting Officers Association
Accounting Procedures 1922 (web link)
beginning on page 100
Anatomy of a waybill
TO - left, FROM – right
Station – first
Customer or Shipper - next
Anatomy of a waybill
Simple – RR reporting marks (as above)
Detailed = above + junctions
S&P UMAR SM CHES B&O BALT PRR
ORER Junction listing B&O
Anatomy of a waybill
AAR Mechanical Designation
Measure the car model for length
Anatomy of a waybill
Shipper Load and Count
Shipper Load and Weigh-EWIB
SWIB WWIB EWIB
Vent Service, CPS 2
Loaded to full visible capacity (LFVC)
Record Rights, Return Route
“Your” instructions
Anatomy of a waybill
Rates in ¢ per 100 lbs.
Weight agreements
Weight and Inspection Bureaus
RR scales, customer scales, WIB scales
Anatomy of a waybill
Outbound – your industries
Inbound – sources:OPSIG Industry Database
Fictional
Anatomy of a waybill
A blank area on the bottom of the waybill that provides a background for the label on the car card.
CAR CARD
Baseball Card collector's envelope
Labels
Avery 18660 or 3M 3500-A
1” x 2 5/8” Clear label
Avery label software from Avery website
Making the Waybills
Microsoft EXCEL (if bundled with your PC)
Instructions for row and column widths and data supplied for Freight Waybill
Open Office (download from openoffice.org)Component name is “Calc”
Can all be done with an Inkjet-type printer
Freight Waybill
Perishable Freight Waybill
Similar to Freight Waybill
Differences
Pink paper (per AAR)
Icing/CPS information added
CPS stands for Carrier Protective Services (a tariff) which specifies various levels and frequency of service for cars carrying perishable goods
● CPS 2 is icing service
Empty Car Bill
Format unique to railroad
Dual use format shown:
– Empty for return to RR (For Home)
– “Confiscated” for loading toward foreign home road (For Loading)
Model RR
Use to return empties to home yard (For Home)
Empty Car Bill
“For Loading” example
Railroads could and did “confiscate” foreign road empty cars for loading to customers on the return route.
Tony Thompson provides an excellent summary of the AAR Car Service Rules controlling these movements under “Waybills – 12” at his blog
Livestock Waybill
Contains information regarding care, watering, and feeding of livestock en route in addition to standard waybill information
Empty Tank Car WaybillTank Cars are “private” cars in owned or leased service that are returned to the shipper on a Freight Waybill as opposed to an Empty Car Bill.
“Return” freight waybills require a “Last Contained” notation on the waybill specifying the type of lading during last use
RECORD RIGHTS, REVERSE ROUTE
are the shipper's explicit instructions regarding the return of the car
Micro-Mark/Old Line Graphics size
Reporting marks and car number on waybill rather than on sleeve.
More space available on waybill for additional information:
i. e. “STOP THIS CAR”
Micro-Mark/Old Line Graphics size
Micro-Mark/Old Line Graphics size
2.25” x 4”
No label required
Loads from side.
SUMMARY
Economical
No expensive software needed
Uses readily available office supplies
Made with Inkjet-type printer
SUMMARY
Realistic
Prototypical appearance
Prototypical waybill and bill types
Prototypical contents
SUMMARY
Flexible
Cycles not determined by format of waybill
Use of car and routing can be made by adding or removing individual bills from car card.
Can be made any size needed
SUMMARY
Convenient
Easily handled by operators
(uniform thickness, no awkward “fans”)
Adaptable to a variety of operating schemes
1 short whistle