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Propose
Apply
Propose
Apply
Propose
Apply
Propose
Apply
Workshop contents
• Defining your reasons and ideas
• Researching and planning your approach
• Presenting your idea and supporting your
application
• Final check and follow up
Defining your reasons and ideas
• What are you trying to get done?
• What do you want support for?
Does your offer fit the opportunity?
Convey the passion
• Conversational
• The why - motivation,
inspiration
• “My/our idea is…
In 25 words
Please give a brief summary of your project
in no more than 25 words.
(We will use this wording in reports and as
the basis for news releases)
In 25 words
Example
• I will create a European Parading Orchestra
consisting of musicians from four European
countries and compose a body of work ready
for performance.
• To compose a new musical score for a
European Parading Orchestra of musicians
from four European countries and musical
traditions, to be performed at festivals.
In 25 words
Convey the passion
• Conversational
• The why - motivation,
inspiration
• “My/our idea is…
Explain the nuts and bolts
• Written
• The what, who, where,
when, why, how
• “This would enable
me/us to…
In 25 words
Are you seeking support for
all,
part,
or a step towards?
• What are you trying to achieve
• What are they trying to achieve
Explain why you want to do it
(understanding why they should want
to work with you to achieve this)
Researching & planning your approach
• Knowledge
• Interest
• Compatibility
• Benefits
What sort of work / individuals
do they support?
Overall aims
& impact Longer
term effects
Specific aims
& outcomes
Changes and
differences you want
to make
Activities you will undertake
Objectives
& outputs
How do you find out about them?
registers
websites annual reports
policy documents
publications
competition &
award guidelines
programmes
broadcasts
symposiums
directories
conferences
social & professional
networks
industry & social
forums
Research
• Where do you fit?
• Are you approaching the right people?
Presenting your idea and
supporting your application
• What are they looking for?
“Can’t see the for the trees”
What are they looking for?
“Can’t see the for the trees”
25 word proposal statement
Introduction and/or cover letter
Explanation of why you want to be doing it
How it will impact on your practice and / or others’ experience
i.e. what difference it will make
Visuals and samples of your practice
CV / biography / artist’s statement
Evidence of your skills and commitment
Your plan and proposal details (1 page)
Visuals and samples of idea
Evidence of research
Demonstrate understanding of the context
Costings and budget
Existing support
CV and profiles
Basic budget
Expenditure
how much it will cost to undertake
Income
how you plan to cover the costs
Own contribution: any costs you will cover
yourself
Sponsorship / donations / other: e.g.
gallery or business sponsorship of publicity,
travel scholarship, exhibition fee etc.
In kind support: goods or services you
make no financial payment for e.g. donated
materials or use of a space
Funding / investment requested:
areas which match funding / investment
criteria
A detailed list of the costs of
everything needed to deliver your
project;
all identified services, resources,
materials, fees relating to your
project.
Total Expenditure Total Income
3 budget plan: A negotiation tool
Timeline
Schedule
Deadline & milestones
Timing
Have you demonstrated how your offer
fits the opportunity?
• The guidelines
• The selection criteria
Double check
“We assess your motivation, how achievable your project is,
and the potential impact of your project. The list below outlines what
we look at when evaluating your project.
Are your plans achievable?
• Do you have, or can you develop with available support, the relevant
skills needed for your project?
• Do you have evidence of relevant experience or community action?
• Can your project achieve what you are trying to do within a year?
• Operate within the budget you have given us?
Will your project make a difference?
• Have you thought about your aims and the community benefits of your
project?
• Does your project: improve life within the community?
provide a new service in your community?
meet social or community needs in a new way?
Are you motivated?
• Do you have determination and enthusiasm?”
Applicants will be assessed against the following criteria:
Extent to which proposal reflects purpose of fund
• Challenging their practice, research, development, innovation,
ambitious?
Quality of the applicant’s work
• CV, previous projects/exhibitions, commitment to practice
Expected impact of support
• Ways monies will benefit applicant's creative development,
appropriate use of fund
Clarity of purpose behind the submission
• reasons given for applying for an award, clear written proposal, clear
and appropriate budget
Quality of the supporting material
• CV, statement of practice, visual material
Peggy Ramsey Foundation
Applications should [state] the amount
requested and how it would probably
be spent.
• Fit with opportunity, strategy or brief
• Clarity of vision
• Achievable aims
• To make a difference / have an impact
• Quality work and quality application
• Commitment to the idea
What are they looking for?
Have you demonstrated how your offer
fits the opportunity?
• The guidelines
• The selection criteria
• You’ve conveyed the passion
• You’ve shown the idea’s sound
• You’ve demonstrated you’re
competent and qualified to deliver
Double check
Dry run & final check
• Who can you try your presentation out on?
• Who will act as an editor and sounding board?
Follow up
• Continue relationship
• Monitor them before you need them
• Mailing lists
• Check who did get the funding
• Making Applications & Proposals
• Funding Sources
• A Guide to Funding & Financing
• Budgets Guide
• Legal Structures Guide
Next steps
Please note: Clients and other organisations have kindly given permission for Cultural Enterprise
Office to use some content only within the workshop. Therefore some of the slides shown in the
workshop are not reproduced in this document. Where possible we have attributed the source of the
content in the presentation for clients to research further.
Supporting creative business throughout Scotland
Enquiry Line: 0333 999 7989
Weekday: Mon-Fri: 09:00-17:00
Evening: Wed: 17:00-20:00
www.culturalenterpriseoffice.co.uk
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@ceoscotland