Introducing Collection Services

Collection Management Cycle

Organisational goals, client needs

Collection Development Policy (CDP)

Evaluation Selection

Storage & Access Acquisition

Description

CDP - Selection – Acquisition – Description – Storage & Access - Evaluation

Main Focus

– Documenting life in NSW in published and unpublished formats

– LEGAL DEPOSIT (material published in NSW)

– NSW GOVERNMENT material

– Material of significance for AUSTRALIA

Introducing Collection Services

Photo: http://bigother.com/2011/12/31/a-year-of-reading/too-many-books/ Viewed 23 January 2013 10:35 am

CDP - Selection – Acquisition – Description – Storage & Access - Evaluation

Other collecting areas

– NSW PUBLISHED MATERIAL 2nd copy for lending (e-preferred) *

– OVERSEAS reference/research material (e-preferred) *

– MULTICULTURAL, DISABILITY support etc. *

Introducing Collection Services

Other policy information

– ORIGINAL MATERIALS details about collecting scope

– DIGITAL collecting is increasing

– EPHEMERA is selectively collected

– RETROSPECTIVE material about NSW or Australia is actively acquired

* Material in this category is available for loan to Public Libraries

CDP – Selection – Acquisition – Description – Storage & Access - Evaluation

Selection Focus

– NSW material is collected across ALL subject areas

– Australian material of NATIONAL INTEREST is selected

– Overseas material ABOUT NSW or AUSTRALIA is extensively collected

Introducing Collection Services

Photo: http://whatson.cityofsydney.nsw.gov.au/events/11836-smsa-library-book-sale /Viewed 23 January 2013 10:58 am

CDP – Selection – Acquisition – Description – Storage & Access - Evaluation

Introducing Collection Services

Overseas Material

– REFERENCE material *

– RESEARCH material as a representative of world publishing output *

– LIMITED AWARD WINNING FICTION to place Australian fiction in context *

– UN, EC, ASIA DEVELOPMENT BANK deposit Library

Additional Focus

– MULTICULTURAL and DISABILITY material is selected in consultation with Public Libraries *

– ANTARCTICA, the BOOK, CERVANTES and SHAKESPEARE are the Library’s special focus areas

Limited Focus

– Non-NSW SELF-PUBLISHED is rarely selected

– Non-NSW FAMILY HISTORY is rarely selected

– HAND-HELD media is generally not selected (e.g. USB)

– RECREATIONAL reading is out of scope

* Material in this category is available for loan to Public Libraries

CDP - Selection – Acquisition – Description – Storage & Access - Evaluation

Acquisitions for 2011-2012

Mitchell Library

– 4,342 LEGAL DEPOSIT & NSW Government DEPOSIT– 3,253 PURCHASE– 819 DONATIONS

State Reference Library– 9,097 SRL PURCHASE *– 491 LEGAL DEPOSIT – 309 DONATIONS *

Total– 18,011

Introducing Collection Services

* Material in this category is available for loan to Public Libraries

Donations10%

Legal Deposit52%

Purchases39%

Mitchell Library 2011-2012 Acquisitions

Donations3%

Legal Deposit5%

Purchases92%

SRL 2011-2012 Acquisitions

CDP - Selection –

Acquisition

– Description – Storage & Access - Evaluation

Introducing Collection Services

2006-07 2007-08 2008-09 2009-10 2010-11 2011-120

200,000

400,000

600,000

800,000

1,000,000

1,200,000

1,400,000

1,600,000

1,800,000

2,000,000

Serials

E-resources

Changing collection expenditure priorities

CDP - Selection – Acquisition – Description – Storage & Access - Evaluation

Introducing Collection Services

Published Material

– 60,000+ NEWSPAPER volumes

– 1,243,700+ MICROFORMS

– 25,100+ RARE books

– 61,600+ MUTLICULTURAL service items *

– 19,800+ DISABILITY access service items *

Original Material

– 11+ kms MANUSCRIPTS

– 104,130+ individual or series sheet MAPS

– 11+ hours of ORAL HISTORY

– 1,227,700+ PHOTOS or negatives

– 132,100+ PRINTS and drawings

Digital Material

– 297 unique DATABASES *

– 350,700+ EBOOKS *

– 49,200+ Full text E-JOURNALS *

– 9,000+ items archived in PANDORA *

Source for this page:http://www.sl.nsw.gov.au/about/publications/annual_reports/2012/slnsw_annual_report_2011-12_collection_additions.pdf

* Material in this category is available for loan/use to Public Libraries or registered borrowers

CDP - Selection – Acquisition – Description – Storage & Access - Evaluation

Introducing Collection Services

Collection as an asset

– Collection valued at $2,142,000,000 (2010)

– Budget expenditure $5,800,000+ (2011-2012)

– CATALOGUE is the asset register

– Material is DEPRECIATED

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CDP - Selection – Acquisition – Description – Storage & Access - Evaluation

Introducing Collection Services

Published material

– NSW GOVERNMENT material *

– NSW LEGAL DEPOSIT material *

– Create and edit records on LIBRARIES AUSTRALIA *

– METADATA quality framework

– TRAINING in Libraries Australia and RDA

Photo: http://ephemeraextremus.blogspot.com.au/2009/10/difference-between-aacr-loc-ddc-frbr.htmlViewed 31 January 2013 1:36 pm

* Records are available for Public Libraries use

CDP - Selection – Acquisition – Description – Storage & Access - Evaluation

Introducing Collection Services

Original Material

– ACMS – Archival Collection Management System

– Interlinking records in a HIERARCHY

– Uses RAD not RDA

– Pictures, Manuscripts, Maps, Photographs, Realia

Photo: http://acms.sl.nsw.gov.au/item/itemdetailpaged.aspx?itemid=446830Viewed 4 February 2013 4:45 pm

CDP - Selection – Acquisition – Description – Storage & Access - Evaluation

Introducing Collection Services

eRecords Project

– ~95% of SL printed materials now have electronic records

– ~75% maps and manuscripts materials now have electronic records

– 1,100,000+ Records CREATED since the start of the project

– 2012 target EXCEEDED by 110%

Photo: http://blog.sl.nsw.gov.au/erecords/index.cfm/2011/11/25/the-riches-withinViewed 31 January 2013 5:01 pm

CDP - Selection – Acquisition – Description – Storage & Access - Evaluation

Introducing Collection Services

Macquarie St Storage

– 85 Linear km ONSITE capacity

– Current space will be full by 2016

Moorebank Repository

– 60 linear km CAPACITY

– 32+ linear km now USED

Digital Storage

– 100 TERABYTES of storage to support the Library’s digital collecting

– 1 terabyte can hold about 100,000 copies of the ENCYCLOPEDIA BRITANNICA

– 10 terabytes can hold the entire collection of the LIBRARY OF CONGRESS

Photo: Moorebank,-Pod-2,-Stage-1,-Sept-2010-2.jpgCreated 13 September 2010Photo: Photo: Mitchell stack row 55 &

167. 2 May 2008, AM.jpgCreated 2 May 2008

Data from: http://www.whatsabyte.com/Viewed 6 February 2013 10:36 am

CDP - Selection – Acquisition – Description – Storage & Access - Evaluation

Introducing Collection Services

Digital Excellence Project

Digitising Our Collections

– $22,400,000 funding over the next FOUR YEARS then subsequent funding

– 12,000,000 images or page views over the next DECADE

– In-demand, fragile and valuable items digitised FIRST

Manuscripts – 150,000+ key historical documents

Photographs, negatives – 500,000+ images

Newspapers - 6,000,000+ pages

Maps – 40,000+ including subdivision plans

Books, posters ephemera – including 40,000+ David Scott Mitchell collection items

Artworks, portraits, landscapes – 100,000+ works

Oral history – 10,000+ hours

Photo: http://www.nsla.org.au/newsletters/enews-issue-8-december-2011 Viewed 1 February 2013 2:55 pm Photo: http://www.powerhousemuseum.com/openhouse/2012/07/mgnsw-digitising-collections-workshop-2/ Viewed 1 February 2013 2:55 pm

CDP - Selection – Acquisition – Description – Storage & Access - Evaluation

Introducing Collection Services

Digital Excellence Project

DSM

– 4,500 DAVID SCOTT MICHELL books to be digitised in the pilot project in 2013

– Books will be available to DOWNLOAD and borrow

Digital Excellence Project

WWI Diaries

– 900 WWI DIARIES to be digitised in the pilot project in 2013

– Diaries and TRANSCRIPTS will be available to download

Digital Excellence Project

Newspapers

– 59 NSW newspaper titles accessible via TROVE

– 1,500,000+ pages scheduled for digitisation this year

CDP - Selection – Acquisition – Description – Storage & Access - Evaluation

Introducing Collection Services

Collection Policies

– Collection Development Policy

– Collection Acquisitions Policy

– Collection Donations Policy

– Collection Retention and Withdrawal Policy

Collection Management

– Collection Records Metadata Framework

– Collection Stock take Policy

– Collection Storage Master Plan

– Collection Valuation Framework

– Collection Depreciation Policy

Projects

– State Library Collection Management Review

– NSLA Collaborative Collections

– NSLA Digital Collecting

– ANPLAN

– Digital Excellence Project

– eRecords Project

Jerelynn BrownManager, Collection Services

Susanne MoirCoordinator, Bibliographic Access

Alexander SussmanCoordinator, Collection Development & Acquisitions

Introducing……