Making Sense of Your Dollars and Cents...REVENUES Actual Actual Actual Actual Actual Actual Actual...

© COPYRIGHT 2016 SCHOOL NUTRITION ASSOCIATION – #ANC16 – SAN ANTONIO, TEXAS

Making Sense of Your Dollars and Cents

Area 3 Administration

Carolyn Barton, Director School Nutrition ServicesTransylvania County Schools, Brevard, NC 28712


Begin with the End in Mind

•Budget•Monitor Profitability •Frequent Forecasting •Key Variables •Action Steps


Tracking Change

•Variables‐ Changes•% Change•%Profitability•Historical Data•Spread Sheets

REVENUES Actual Actual Actual Actual Actual Actual Actual ProjectedJune 07-08 June 08-09 June 09-10 June 10-11 June 11 - 12 June 13 April 14 FY 13- 14

5 3250 035 000 Sales & Use Tax Refund 1757 2937 1960 1321 869 1408 494 4945 3811 035 000 Usda Grants - Regular 1093691 1124996 1221701 1287085 1339463 1375285 1165276 13556805 3814 035 000 USDS Grant Summer Fd 6382 28959 59444 49335 65694 59871 69716 697165 3815 035 000 USDA Grants - Commodities 95634 95910 123907 132872 103964 94160 138680 1448275 4311 035 000 Student Breakfast Sales - Pd 0 0 0 05 4312 035 000 Student Brkfst Sales - Red. 0 0 05 4313 035 000 Adult -Bkfst Sales 600 780 561 533 471 279 155 1805 4314 035 000 Student Lunch Sales - Paid 388895 340492 296082 285814 270170 242548 184958 2151805 4315 035 000 Student Lunch Sales - Red. 22853 22356 18377 16691 14966 14970 12284 142915 4316 035 000 Adult Lunch Sales 62679 62884 51784 50866 45244 41290 31272 363825 4317 035 000 Sales Special Milk Program 0 0 0 05 4318 035 000 Supplemental Sales 362215 335880 245359 190713 163599 163585 141157 1642215 4319 035 000 Sales Other 0 0 45 4321 035 000 Catered Breakfasts 0 0 0 1597 2260 26295 4322 035 000 Catered Lunches 0 0 0 3656 4690 54565 4323 035 000 Suppers and Banquets 1842 1963 2077 2589 2074 2263 2006 22635 4324 035 000 Catered Supplements 0 05 4331 035 000 More @ 4 3449 3319 2932 3594 6515 4332 035 000 Reduced Student Meal Sup. 0 05 4341 035 000 Kindergarden Bkfst/Reduced Bkfst 8577 6373 5430 6494 9754 9581 5919 59195 4420 035 000 Rental of School Property 0 05 4430 035 000 Contributions & Donations 0 0 05 4490 035 000 Miscellaneous Revenue 14469 21705 7969 7906 25984 18536 6874 82485 4820 035 000 Dispostion/School Fixed Assets 25 0 2255 4921 035 000 Trns.from State Pub School Fund 79397 0

Interest Earned - STIF 15270 5411 2179 1451 700 343 156 1885 4451 035 000 Interest Earned - FUNB 0 0

FF&VP Reimbursement 63148 77898 846215 4110 035 000 County-School System Subsidy 100000 100000 100000 100000 83333 1000005.4318.035.000.301 County-Day Care 35382 42960 41218 33038 396465 4880 035 000 Indirect Cost Allocated 112124

TOTAL REVENUE 2269859 2053965 2203135 2250544 2271184 2170590 1882271 2165320

EXPENSES5 7200 035 151 Office Personnel 71546 73422 78728 78728 78728 79671 66393 796715 7200 035 152 Technician 0 0 05 7200 035 153 Admin Specialist/Central Support 0 0 05 7200 035 165 Substitute - Non Teaching 0 0 05 7200 035 171 Driver 31163 32819 33451 43470 36780 28413 24042 284135 7200 035 174 Food Service Employees 331474 347803 336906 367941 414162 395134 323528 375528


Budget

•Baseline Last Years R&E

•Combination Key Variables

•Zero Based Calculate from Zero


Budgeting Revenues

•Reimbursement Rates•New Programs •Breakfast •Smart Snack (+/‐) •By Source•Relative Revenue %’s


Program Expansion$$Deal$$ Or No Deal •Breakfast Expansion •Universal Breakfast •CEP•After School Snacks•At Risk Supper Program• Summer Feeding•Catering & Miscellaneous

Universal Breakfast

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

Breakfast % By Fiscal Year


Snack Sales

$516,273$498,707

$472,343

$362,624 $362,215

$335,880

$245,359

$190,713

$163,599 $163,585 $157,307

$119,547

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

Fiscal Year03‐04

Fiscal Year04‐05

Fiscal Year05‐06

Fiscal Year06‐07

Fiscal Year07‐08

Fiscal Year08‐09

Fiscal Year09‐10

Fiscal Year10‐11

Fiscal Year11‐12

Fiscal Year12‐13

Fiscal Year13‐14

Fiscal Year14‐15

Fiscal Year 2004 ‐ 2015Supplemental Sales Total Dollars

Supplemental Sales


Budgeting Expenses

•Food – 40%•Supplies ‐20%•Labor‐40%

•(As % of Budget)


Unexpected Impacts

•Employee Benefits (Insurance, Retirement)

•Repair Parts, Materials & Labor•Equipment Purchases•Other Contracted Services•Tracking Rule……% or % of Profitability


Monitoring Profitability

•Entire Program•Program Units•Cycles•Key Variables/ Programs


What’s DrivingYour Profitability


HHFKA‐Changes

•Plate Cost•Breakfast•Smart Snacks•Public Perception •Marketing


Frequent Forecasting

•Checking Progress•Accurate Measure•Accurate Results


Action Steps


Action = $$Dollars$$

•You must ASK•You must DO•Acts and Omissions•What Makes you MOVE


Take Home

•Confidence Boosters & Rules of Thumb

• Tracking Financial Variables

• Impact of Change

• You must take ACTION


Revenues

•New Programming

• New Funding Sources

•Participation


Manage Your Expenses

•Plate Cost•Inventory Control•Procurement & Ordering•Food Waste PR ‘s and Recipes•Supplies and Small Wares


Employee Expenses

•Training•Retirement•Health Insurance•SL & AL costs


Participation Changes

•Breakfast Expansion‐•Methods impact participation numbers

•Lunch Service•Smart Lunch•Lunch Schedules


Questions

Date post:	29-Jun-2020
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Making Sense of Your Dollars and Cents...REVENUES Actual Actual Actual Actual Actual Actual Actual...

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