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Principles of Execution
Making The Most of Your
Constrained Resources
Optimizing Resource Allocation Using Project Portfolio
Management
Two Sides of the Same Coin
Deliberate and Emergent Resource Allocation Strategy
Sure, I can do that as well!
Implementation of Current Strategy
Emergent
Strategy
Funded Projects
Allocated Resources
Product
Processes
New Services
New Opportunities, innovation or
demands
Deliberate
Strategy
Gerald’s Background
Gerald Leonard is currently
the President & CEO of Principles
of Execution, a Strategic Project
Portfolio Management and IT
Governance consulting firm based
in the Metro Washington, DC area.
19 years as an IT Project
Management consultant and
earned the PMP, MCSE, MCTS,
CQIA, ITILv3 and COBIT 4.1
Certifications
Acquired certifications in PM and
BI from the University of California,
Berkeley, as well as an Executive
Leadership Certification from
Cornell University.
Where can you learn more?
What is Portfolio Management?
Portfolio Management is a capability
that enables organizations to
analyze, select and manage a
collection of project investments that
are aligned with your company’s
goals and objectives within a data
driven decision making framework.
Portfolio Management also
coordinates the acceptance,
approval, postponement, rejection
or cancelation of a project which will
not realize the proposed benefits or
the corporation’s strategic
outcomes.
The Corpus Callosum of the Organization
Resource Management Value
Model TM
Resource Inventory
Resource Fit
Prioritize Resource Allocation
Resource Optimization
• Roles
• Skills
• Capability
• Competence
• Constraints
• Capacity
• Balance
• Recalibration
Pull Resource Planning
Systematic Capacity Process
Decision Framework
Practical Application
Pull Resource Strategy in Action
Optimization of Resource
“Finding an alternative with the most cost effective or
highest achievable performance under the
given constraints, by maximizing desired factors and
minimizing undesired ones. In
comparison, maximization means trying to attain the
highest or maximum result or outcome without regard to
cost or expense. Practice of optimization is restricted by
the lack of full information, and the lack of time to evaluate
what information is available.”http://www.businessdictionary.com/definition/optimization.html
“Resource-constrained environment [are] fancy
Pentagon words that mean there isn't enough money
(resources) to go around.”
Gen. John W Vessey
Resource Capacity Sourcing Plan
Developed over a defined
planning horizon.
Internal and external head
count is projected.
Details how project staff will be
obtained.
Establishes required roles,
skills and timing of workforce
change
Provides cost for executing the
sourcing plan.
Based on the demands and
aligned with the organization’s
strategic objectives.
Pull Resource Strategy Process
Inventory
Fit
Prioritize Allocation
Optimization
• Roles
• Skills
• Capability
• Competence
• Constraints
• Capacity
• Balance
• Recalibration
Pull Resource Planning
Systematic Capacity Process
Decision Framework
Practical Application
Systematic Capacity Process
Ambidexterity
Absorptive
Forecasting and Solution
DiscoveryPresencing
Multidimensional Leadership
ICF International: Building Capacity for
Systemic Change (White Paper)
Systematic Capacity Process in Action
Addressing the
challenge of
managing project
and operational
resource allocation
constraints.
Capacity Development Framework
APPLYING A CAPACITY-RESULTS FRAMEWORK
http://siteresources.worldbank.org/INTCDRC/Resource
s/CapacityBriefNo14.pdf
Pull Resource Planning
Systematic Capacity Process
Decision Framework
Practical Application
Allocate Funding and Resources by
Project CategoriesHow many
projects in
each category
do we have the
capacity to
execute?
The system
must limit the
number of
projects based
on capacity to
execute.
Only Reallocate Resources with
Similar Categories
Implementation of Current Strategy
Emergent
Strategy
Funded Projects
Allocated Resources
Product
Processes
New Services
New Opportunities, innovation or
demands
Deliberate
Strategy
Transform 10% Grow 30% Run 60%
Enforce a discipline decision making process
Pull Resource Planning
Systematic Capacity Process
Decision Framework
Practical Application
Practical Resource Allocation and
Optimization
Requires that:
There is a shared vision for the organization’s strategy,
goals and objectives
Multi-tasking will be reduced and resources operate on
a limited number of projects that will deliver the greatest
value.
Constrained resources are identified and elevated.
Buffers are provided to account for variability in the
environment.
Using Systems to gain visibility
Identifying Resource Allocation Issues
Optimizing Resources on High Priority
Projects
Where Should You Start?
Resource Inventory
Resource Fit
Prioritize Resource Allocation
Resource Optimization
• Roles
• Skills
• Capability
• Competence
• Constraints
• Capacity
• Balance
• Recalibration
How do you get there?
Pull Resource Planning
Systematic Capacity Process
Decision Framework
Practical Application
Summary
Q&A
Portfolio Management Training
Click here to learn more.
Principles of Execution, LLC
Gerald J. LeonardPMP, MCTS, CQIA, ITIL, COBIT
President/[email protected]
http://www.principlesofexecution.com
Building the foundation for effective execution to increase your organization’s productivity!