Date post: | 19-May-2015 |
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Technology |
Upload: | erin-e-anderson |
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Tools for the Small Museum
Erin E. Anderson
● Principal, Museology Exhibits & Programs○ Exhibit planning and design○ Fabrication & installation○ Educational programming○ Collections management○ Grant writing○ Research
● 2012 James A. Clark Digital Outreach Fellow, Smithsonian National Museum of American History
● 2012 Smithsonian EdLab Education Innovator
What is Google Apps?
● Apps = applications● "Cloud-based productivity suite"
○ No physical server to store on-site○ Similar tools to Microsoft Office, Open Office, or
Apple iWork● Allows you to work from anywhere, on any
device● Multiple people can work on the same
project at the same time in different locations● Most commonly used apps are Gmail,
Calendar, and Drive
Google Apps for Nonprofits
http://www.google.com/nonprofits/
Google Apps for Nonprofits
Eligibility requirements:● Hold current 501(c)3 status● Acknowledge and agree to the requirements regarding
nondiscrimination and donation receipt and use
Setting Up a Google Account
● Access a variety of products:○ Gmail○ YouTube○ Google+○ Picasa○ Google Play○ Calendar○ Docs○ Blogger○ Google Sites○ Analytics○ Voice
Guidestar and Website
Update your Guidestar profile and website.
Apply for Google Apps for Nonprofits
Apply for Google Apps for Nonprofits
Apply for Google Apps for Nonprofits
Enroll in Google Apps for Nonprofits
Google Apps Products
Gmail Login
http://mail.google.com
Gmail Inbox
Gmail Settings
Gmail Settings
Gmail Settings
Gmail Settings
Gmail Settings
What is Google Docs?
● Free web-based office suite and data storage service
● Enables collaboration● Popular for its accessibility● Colorful presence markers● Edit simultaneously from different
locations● Document translation● Revision history and ability to revert to earlier versions● Built-in chat feature● Upload and convert a Word document● Download as Word, OpenOffice, RTF, PDF, HTML, or zip
http://docs.google.com
Google Docs Login
Create a New Doc
What is Google Sheets?
● Online spreadsheet app● Similar functionality as Microsoft Excel● Simultaneously work with other people● Import and convert Excel files● Export Excel, .csv, and .txt formatted files● Create charts● Embed spreadsheets and charts on your
blog or website● Auto-save every few seconds● Create spreadsheets from templates
Google Forms
Google Forms
What is Calendar?
● Free, web-based time management app● Features
○ Share your calendar○ Get your calendar on the go○ Schedule reminders○ Send invitations and track RSVPs○ Syncs with desktop applications○ Offline access
Calendar Settings
Calendar Settings
Calendar Settings
Calendar Settings
What is Google Sites?
● Free website-building tool● Features are similar to other Google products● Fully customizable templates or create your
own from scratch● No need to learn HTML coding● Automatically adjusts for viewing on mobile
phones or tablet computers● Permission settings allow for different levels
of access● Upload documents, videos, photos, charts,
calendars, etc. easily
Google Sites
https://sites.google.com/site/museummemory/
Google Analytics
Google Analytics
Google Voice
Google Voice
Google Apps is NOT Microsoft Office
● Microsoft Office○ Publisher○ Outlook○ PowerPoint○ Some compatability issues with Office products
● Server/Internet downtime● Lack of control● Storage limits● Latency● Privacy risks associated with cloud-based
storage
Questions?
Contact
Erin E. AndersonPrincipal, Museology Exhibits & ProgramsEmail: [email protected]: www.museology-mn.comFacebook: www.facebook.com/museologyTwitter: www.twitter.com/museologyBlog: museology-mn.tumblr.comPinterest: pinterest.com/museology