Manage Student Pass

Process Flow

New(School admin)

Issued

(UPB Admin)

Granted(School admin)

Rejected(UPB Admin)

Extended(School admin)

Renewal(School admin)

Submit Application Form to UPB

Approved by Immigration

Agenda

- Register for Student Pass- Update application status and approval

results. - Generate reports.

Refer to Online Help for more details

C2-SP01:Register for Student Pass

• Description:– This function allows School Admin to create

Visa/Permit for the Student

• Granted Role: – School Admin

• Menu Path: – Campus Community > Personal Information

(Student) > Identification > Citizenship > Visa Permit Data

Manage Student Pass

Create New Student Pass Application

Process Flow

New(School admin)

Issued

(UPB Admin)

Granted(School admin)

Rejected(UPB Admin)

Extended(School admin)

Renewal(School admin)

Submit Application Form to UPB

Approved by Immigration

Create New Student Pass Application

Navigate to visa permit data page

1) Enter the Student ID

2) Click Search

Create New Student Pass Application

Click to view Student details

Create New Student Pass Application

Student Details Page

Create New Student Pass Application

1) Select and Choose the Relationship with Sponsor/Guarantor

2) Enter the Sponsor Name

Create New Student Pass Application

List of Visa/permit Status :1) Select ‘New’ when the student apply for a

new visa/permit2) Select ‘Renewal’ when student current

student pass has expired and applying a new visa/permit

3) Select “Granted” when student parent submitted SAB letter to school after approve by immigration

4) Select ‘Extended’ when student parent submitted immigration extended SAB letter to school

5) ‘Issued’ and ‘Rejected’ reserved for UPB

Select status as ‘New’

- Status date default to current date- Can be updated manually

Create New Student Pass Application

2) Last updated person and Date/Time will automatically update upon save

1) Click save button

Create New Student Pass Application

Manage Student Pass

Update Granted Student Pass

Process Flow

New(School admin)

Issued

(UPB Admin)

Granted(School admin)

Rejected(UPB Admin)

Extended(School admin)

Renewal(School admin)

Submit Application Form to UPB

Approved by Immigration

Navigate to visa permit data page

Update Granted Student Pass

1) Enter the Student ID

2) Click Search

Update Granted Student Pass

Click the "+" Button to Add a new row

Update Granted Student Pass

- Status date default to current date- Can be updated manually

A new row is added

Select Status as ‘Granted’

Entry the expiry date specified by immigration

Update Granted Student Pass

2) Last updated person and Date/Time will automatically update upon save

1) Click save button

Update Granted Student Pass

Manage Student Pass

Update Extended Student Pass

Process Flow

New(School admin)

Issued

(UPB Admin)

Granted(School admin)

Rejected(UPB Admin)

Extended(School admin)

Renewal(School admin)

Submit Application Form to UPB

Approved by Immigration

Create New Student Pass Application

Navigate to visa permit data page

1) Enter the Student ID

2) Click Search

Create New Student Pass Application

Click the "+" Button to Add a new row

Update Extended Student Pass

Update Extended Student Pass

- Status date default to current date- Can be updated manually

A new row is added

Select Status as ‘Extended’

Enter the new extended expiry date by immigration.

2) Last updated person and Date/Time will automatically update upon save

1) Click save button

Update Extended Student Pass

Manage Student Pass

Renewal Student Pass Application

Process Flow

New(School admin)

Issued

(UPB Admin)

Granted(School admin)

Rejected(UPB Admin)

Extended(School admin)

Renewal(School admin)

Submit Application Form to UPB

Approved by Immigration

Create New Student Pass Application

Navigate to visa permit data page

1) Enter the Student ID

2) Click Search

Create New Student Pass Application

Click the "+" Button to Add a new row

Renew Student Pass Application

- Status date default to current date- Can be updated manually

A new row is added

Select Status as ‘Renewal’

Renew Student Pass Application

1) Select and Choose the Relationship with Sponsor/Guarantor

2) Enter the Sponsor Name

Renew Student Pass Application

2) Last updated person and Date/Time will automatically update upon save

1) Click save button

Renew Student Pass Application

Manage Student Pass

Generate Reports

• Description:– This function allows school admin to generate

checklist summary report

• Granted Role: – School Admin

• Menu Path: – Main Menu > Reporting tools > Query >

Query Viewer

Generate Report

How to use

1. Navigate to the screen via menu path

2. Enter the Query Name

3. Search

Refer also to Online Help

Generate Report

Navigate to Query Viewer page

1) Enter the Query Name ‘MOE_SP_RPT_ALL_SCH’

2) Click ‘Search’

3) Click ‘Excel’ to view the report on excel

Generate Report

1) Specify Institution to ‘MOE01’ and click on Campus prompt button to prompt for own school Code

2) Click ‘Search’

Generate Report

Click ‘OK’ to Save File

Generate Report

Generate Report

End of Presentation

Thank You