MANAGEMENT COMMITTEE MEETING AGENDA Wednesday, May 16, 2018, 1:35 pm (Closed Session 1:15 p.m.) 255 Glacier Drive, Martinez, CA, Conference Room “A” City of Antioch: Phil Hoffmeister / Lynne Filson City of Brentwood: Jagtar Dhaliwal / Meghan Laporta City of Clayton: Laura Hoffmeister / Mindy Gentry / Scott Alman City of Concord: Kevin Marstall / Frank Kennedy Town of Danville: Chris McCann (Chair) / Steve Jones / Mark Rusch City of El Cerrito: Stephen Prée / Will Provost / Yvetteh Ortiz / Maria Sanders City of Hercules: Mike Roberts / Jeff Brown / Jose Pacheco / Frank Kennedy City of Lafayette: Donna Feehan (Vice-Chair) / Mike Moran City of Martinez: Tim Tucker / Khalil Yowakim Town of Moraga: Edric Kwan / Frank Kennedy City of Oakley: Billilee Saengchalern / Keith Coggins / Frank Kennedy City of Orinda: Scott Christie / Larry Theis / Jason Chen City of Pinole: Tamara Miller / Frank Kennedy / Michelle Fitzer City of Pittsburg: Jolan Longway / Fritz McKinley City of Pleasant Hill: Frank Kennedy / Mario Moreno City of Richmond: Joanne Le / Ryan Smith City of San Pablo: Amanda Booth / Karineh Samkian / Barbara Hawkins City of San Ramon: Steven Spedowfski / Robin Bartlett / Maria Fierner City of Walnut Creek: Rinta Perkins / Carlton Thompson / Steve Waymire Contra Costa County: Cece Sellgren / Mike Carlson CCC Flood Control & Water Conservation District: Mike Carlson / Tim Jensen PLEASE MARK YOUR CALENDAR NOW Next Management Committee Meeting: Wednesday, June 20, 2018, 1:30 p.m. 255 Glacier Drive, Martinez, Conference Room A The Contra Costa Clean Water Program will provide reasonable accommodations for persons with disabilities that are planning to participate in Management Committee meetings. Contact Erica Lashley-Cornell at least 48 hours before the meeting at (925) 313-2360
Transcript
MANAGEMENT COMMITTEE MEETING AGENDA
Wednesday, May 16, 2018, 1:35 pm (Closed Session 1:15 p.m.) 255 Glacier Drive, Martinez, CA, Conference Room “A”
City of Antioch: Phil Hoffmeister / Lynne Filson City of Brentwood: Jagtar Dhaliwal / Meghan Laporta City of Clayton: Laura Hoffmeister / Mindy Gentry / Scott Alman City of Concord: Kevin Marstall / Frank Kennedy Town of Danville: Chris McCann (Chair) / Steve Jones / Mark Rusch City of El Cerrito: Stephen Prée / Will Provost / Yvetteh Ortiz / Maria Sanders City of Hercules: Mike Roberts / Jeff Brown / Jose Pacheco / Frank Kennedy City of Lafayette: Donna Feehan (Vice-Chair) / Mike Moran City of Martinez: Tim Tucker / Khalil Yowakim Town of Moraga: Edric Kwan / Frank Kennedy City of Oakley: Billilee Saengchalern / Keith Coggins / Frank Kennedy City of Orinda: Scott Christie / Larry Theis / Jason Chen City of Pinole: Tamara Miller / Frank Kennedy / Michelle Fitzer City of Pittsburg: Jolan Longway / Fritz McKinley City of Pleasant Hill: Frank Kennedy / Mario Moreno City of Richmond: Joanne Le / Ryan Smith City of San Pablo: Amanda Booth / Karineh Samkian / Barbara Hawkins City of San Ramon: Steven Spedowfski / Robin Bartlett / Maria Fierner City of Walnut Creek: Rinta Perkins / Carlton Thompson / Steve Waymire Contra Costa County: Cece Sellgren / Mike Carlson CCC Flood Control & Water
Conservation District: Mike Carlson / Tim Jensen
PLEASE MARK YOUR CALENDAR NOW
Next Management Committee Meeting: Wednesday, June 20, 2018, 1:30 p.m.
255 Glacier Drive, Martinez, Conference Room A
The Contra Costa Clean Water Program will provide reasonable accommodations for persons with disabilities that are planning to participate in Management Committee meetings.
Contact Erica Lashley-Cornell at least 48 hours before the meeting at (925) 313-2360
CONTRA COSTA CLEAN WATER PROGRAM Management Committee Meeting Agenda
May 16, 2018
AGENDA
Closed Session: The Management Committee will receive information from Deputy Director Mike Carlson.
20 min.
Start by: 1:15 pm
Introductions/Announcements/Changes to Agenda
5 min. 1:35 pm
Public Comments: Any member of the general public may address the Management Committee on a subject within their jurisdiction and not listed on the agenda. Remarks should not exceed three (3) minutes.
Regional Water Quality Control Board Staff Comments/Reports:
10 min. 1:40 pm
A. Selina Louie – San Francisco Bay
B. Elizabeth Lee – Central Valley
Consent Calendar: All matters listed under the CONSENT CALENDAR are considered to be routine and can be acted on by one motion. There will be no separate discussion of these items unless requested by a member of the Management Committee or a member of the public prior to the time the Management Committee votes on the motion to adopt.
05 min. 1:50 pm
A. APPROVE the Management Committee Meeting Minutes – April 18, 2018 (Courtney Riddle)
B. ACCEPT the Following Subcommittee Meeting Minutes into the Management Committee Record: 1. Administrative Committee Meeting Minutes – April 3, 2018 (Courtney Riddle) 2. Development Committee Meeting Minutes – February 28, 2018 (Dan Cloak –
Program Consultant)
Presentations:
A. BASMAA PCBs in Building Materials Project Update (Sandy Mathews, Larry Walker & Associates)
20 min. 1:55 pm
B. Review and Discussion of CASQA’s Fiscal Year 2017/2018 Activities and Annual Update (Geoff Brosseau, CASQA)
15 min. 2:15 pm
C. Clean Water Program’s Public Information and Participation Fiscal Year 17/18 Outreach Campaign (Shelley Cousineau/Monica Simonson, Sagent Marketing)
10 min. 2:30 pm
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Actions:
A. AFFIRM Administrative Committee’s Recommendation to Alter the Public Information and Participation (PIP) Committee’s Meeting Schedule Beginning June 2018 (Courtney Riddle)
10 min. 2:40 pm
B. AFFIRM Administrative Committee’s Recommendation to have Dan Cloak and Adêle Ho Provide Coverage and Support to Program Staff During the Planned Leave of the Senior Watershed Planning Specialist (Courtney Riddle)
10 min. 2:50 pm
C. APPROVE Vendor Contracts for Fiscal Year 2018/2019 (Courtney Riddle) 1. Debi Tidd, Our Water Our World, Pesticide Toxicity Reduction, $55,620 –
Fiscal Year 2018/2019 2. Matt Bolender, Mr. Funnelhead/Used Oil Recycling Program, $60,288 – Fiscal
Year 2018/2019, $60,288 - Fiscal Year 2019/2020 3. Adêle Ho, Program Support, $100,000 – Fiscal Year 2018/2019
10 min. 3:00 pm
D. RE-AFFIRM Management Committee’s Decision to Execute a Contract with PSOMAS for Up to Three Years for Both Program and Municipal GIS Development and Support Services with a Payment Limit Not to Exceed $350,000 (Beth Baldwin)
5 min. 3:10 pm
E. NOMINATE and ELECT the Fiscal Year 2018/2019 Management Committee Chair and Vice Chair (Chris McCann)
10 min. 3:15 pm
F. APPROVE Stressor Source Identification Fact Sheet (Lucile Paquette)
10 min. 3:25 pm
Reports:
A. Personnel Update (Courtney Riddle): 1. Administrative Analyst Position 2. Program Salary Survey Request Update
10 min. 3:35 pm
B. Fiscal Year 2018/2019 Duly Authorized Representatives (Courtney Riddle)
10 min. 3:45 pm
C. Update on the Fiscal Year 2017/2018 Annual Report Format (Courtney Riddle)
UPCOMING EVENTS and/or DEADLINES May 22, 2018 PCBs in Demolition Stakeholders Meeting, Hayward City Hall, 777 B Street, Hayward, CA, 9:30
a.m.– Noon
May 23, 2018 Nexus Between Water Efficiency and Stormwater: Success and Lessons Learned at City Hall, Santa Rosa, CA, 9:00 a.m. – 11:00 a.m. For more information, visit https://srcity.org/cityhallgarden
October 15-17, 2018
14th Annual CASQA Conference, Riverside. For more information, visit https://www.casqa.org/events/annual-conference
FUTURE PROGRAM COMMITTEE MEETINGS All meetings held at 255 Glacier Drive, Martinez, Conference Room A, except for Monitoring Committee which will be held at 255 Glacier Drive, Martinez, Conference Room G.
May 23 4th Wednesday
Public Information / Participation (PIP) Committee Meeting, 10:00 a.m. – 12:00 noon
May 23 4th Wednesday
Development Committee (DC) Meeting, 1:30 p.m. – 3:30 p.m.
June 4 1st Monday
Municipal Operations Committee (MOC) Meeting, 10:00 a.m. – 12:00 noon
MUNICIPALITY ATTENDED ABSENT City of Antioch Phil Hoffmeister City of Brentwood Meghan Laporta City of Clayton Laura Hoffmeister City of Concord Frank Kennedy Town of Danville Chris McCann (Chair) City of El Cerrito Will Provost City of Hercules Frank Kennedy City of Lafayette Donna Feehan (Vice-Chair) City of Martinez Khalil Yowakim Town of Moraga Edric Kwan City of Oakley Billilee Saengchalern City of Orinda Scott Christie City of Pinole Frank Kennedy City of Pittsburg Jolan Longway City of Pleasant Hill Frank Kennedy City of Richmond Joanne Le City of San Pablo Amanda Booth City of San Ramon Steven Spedowfski City of Walnut Creek Rinta Perkins Contra Costa County Mike Carlson / Cece Sellgren Contra Costa County Flood Control & Water
Conservation District
Mike Carlson / Tim Jensen
Program Staff: Rachel Kraai, Beth Baldwin, Lucile Paquette, Erica Lashley-Cornell MEMBERS OF THE PUBLIC/ OTHERS/GUESTS: Alexandra Majoulet (City of Lafayette) 1. Introductions/Announcements/Changes to Agenda: Chair Chris McCann opened the meeting at 1:34
p.m. Following self-introductions, she proceeded to the agenda. Rachel Kraai announced that Program staff will be moving back to 255 Glacier Drive in the next couple of weeks. The PCBs in Building Materials Stakeholder meeting will be held on May 22 and Program consultant Sandy Matthews will provide a presentation on it at the May Management Committee meeting. Kraai also announced that the Program’s Construction Inspection workshop happened yesterday and there were 60 attendees. The Program will be holding a C.3 Workshop on April 24 and a Stormwater Inspection Workshop on May 3.
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Lucile Paquette provided Committee members with a copy of the loads accounting spreadsheet. She asked attendees to fill out the spreadsheet and document if they’ve done any enhanced operations and maintenance procedures in their municipalities.
2. Public Comments: No members of the public chose to speak.
3. Regional Board Staff Comments/Reports: Regional Board representatives were not in attendance.
4. Consent Calendar:
APPROVE the March 21, 2018 Management Committee Meeting Minutes
ACCEPT the Following Subcommittee Meeting Minutes into the Management Committee Record: 1. Public Information/Participation Committee Meeting Minutes February 28, 2018 2. Municipal Operations Committee Meeting Minutes September 12 and December 4, 2017 3. Administrative Committee Meeting Minutes February 6, 2018
Moved/Seconded (Booth/Perkins) to approve the Consent Calendar. Motion Carried
Ayes: 21 (Cities/Towns of Antioch, Brentwood, Clayton, Concord, Danville, El Cerrito, Hercules, Lafayette, Martinez, Moraga, Oakley, Orinda, Pinole, Pittsburg, Pleasant Hill, Richmond, San Pablo, San Ramon, Walnut Creek, Contra Costa County, Contra Costa County Flood Control and Water Conservation District)
Noes: None Absent: None Abstain: None
5. Actions:
A. APPROVE the Formation of an Ad-Hoc Subcommittee for the Marsh Creek Stressor Source Identification (SSID) Study: Paquette produced a copy of the SSID Mind Map for Committee members and discussed the different government and non-governmental agencies that had an interest in the study’s potential outcome. She stated that the Urban Creeks Monitoring Report (UCMR), which is completed every spring, will document the results of the study. The Program’s Monitoring Committee will oversee the project’s scope and budget and approve drafts of the UCMR. Questions were asked and answered.
Moved/Seconded (L. Hoffmeister/Longway) to approve the Formation of an Ad-Hoc Subcommittee for the Marsh Creek Stressor Source Identification Study.
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Ayes: 21 (Cities/Towns of Antioch, Brentwood, Clayton, Concord, Danville, El Cerrito, Hercules, Lafayette, Martinez, Moraga, Oakley, Orinda, Pinole, Pittsburg, Pleasant Hill, Richmond, San Pablo, San Ramon, Walnut Creek, Contra Costa County, Contra Costa County Flood Control and Water Conservation District)
Noes: None Absent: None Abstain: None
6. Reports:
A. Process for Selection of Management Committee Chair and Vice Chair, and for Consideration of Municipal Subcommittee Representation for Fiscal Year (FY) 2018/19: Kraai reviewed the process for selecting the Management Committee’s Chair and Vice-Chair. She provided a copy of Exhibit A from the Program Agreement which detailed the rotation lineup for the Administrative Committee through FY 2019/20. Donna Feehan announced that she will not be able serve as the Management Committee chair in the new FY and the Committee will need to nominate a replacement at their May meeting. She will continue to serve on the Committee as an alternate and her coworker, Alexandra Majoulet, will be the primary representative for the City of Lafayette.
B. Status Update on the Contra Costa Watersheds Stormwater Resource Plan: Kraai stated that the prioritized project opportunity databases are due to Geosyntec by April 30. She requested that Committee members direct their questions on the project to Geosyntec staff but copy her on any correspondence. The final project list will help Permittees prioritize projects for their green infrastructure plans for 2020, 2030 and 2040. She asked members to not rank any projects in their municipalities that are County properties but to leave them on their project list.
C. Reasonable Assurance Analyses (RAA) Update: Kraai announced that the RAA memo has been finalized and she’ll post it to Groupsite. She will attend a meeting with staff from Alameda County, Geosyntec and the San Francisco Bay Regional Water Quality Control Board to review the RAA methodology. The RAA will also be discussed at the Pollutants of Concern Steering Committee in May. Geosyntec is developing and finalizing the RAA technical memo that will be included in the upcoming annual report.
D. Personnel Update: Kraai informed the Committee that Program Manager Courtney Riddle has held interviews for a new analyst. She and Riddle are also reviewing a list of projects and options for coverage during Kraai’s Maternity leave. Program consultant Adêle Ho is one of the options for covering Kraai’s position on a part-time basis.
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7. Information Items: A. BASMAA Committee Meeting Summaries
Workshop Flyer - CCCWP Annual C.4 Stormwater Inspector Training
Workshop Flyer – The Nexus Between Water Efficiency and Stormwater: Success and Lessons Learned at City Hall
8. Old/New Business: Kraai stated that there have been delays but she’s working with Program Consultant Dan Cloak to finalize the Green Infrastructure Plan template. Will Provost asked about options for updating local officials on the project. Laura Hoffmeister recommended that Permittees put information on their local websites. Paquette suggested outreach through municipal newsletters. Beth Baldwin announced that Program consultant’s PSOMAS is performing beta testing on an application to map private parcels that are greater than 10,000 square feet in the ArcGIS database. She thanked those who participated in the testing and will incorporate their feedback.
9. Adjournment: Chair McCann adjourned the meeting at 2:52 p.m.
Voting Members City of Concord Kevin Marstall (via Conference
Call)
City of El Cerrito Will Provost Contra Costa County Cece Sellgren/Mike Carlson (Vice-
Chair)
CCC Flood Control District Tim Jensen/Mike Carlson (Vice-Chair)/Cece Sellgren
Town of Danville Chris McCann(Chair)/ City of Martinez Tim Tucker/Khalil
Yowakim City of Oakley Billilee Saengchalern (via
Conference Call)
City of San Pablo Amanda Booth Non-Voting Members City of Hercules Jeff Brown/Mike
Roberts City of San Ramon Steven Spedowfski Program Staff: Courtney Riddle, Rachel Kraai 1) Introductory Remarks: Chair Chris McCann began the meeting at 9:41 am. After self-
introductions, she asked if there were any announcements. Billilee Saengchalern stated that she received an automated notice that Elizabeth Lee, of the Central Valley Regional Water Quality Control Board (RWQCB), is no longer working in the 401 Water Quality Certifications and Dredging unit. The notice stated that she still works in the municipal stormwater unit. Courtney Riddle stated she will verify that the notice was correct.
2) Approve March 6, 2018 Administrative Committee Meeting Minutes: Moved/Seconded (Sellgren/Carlson) to approve the minutes. Motion Carried.
3) Annual Report Template Update: Riddle stated that she would confirm with Geoff Brosseau of BASSMAA that the Annual Report packet was submitted to the San Francisco Bay Regional Water Quality Control Board staff by the April 1 due date. Riddle has confirmed that BASMAA submitted the Annual Report template to the RWQCB on March 29th. Comments are due from the RWQCB by May 1st. Riddle will also confirm with BASMAA if any comments have been received and report back to the Management
committee.
4) Approve April 18, 2018 Management Committee Draft Agenda: Riddle reviewed the draft agenda with the Committee. Rachel Kraai stated that she will add a Stormwater Resource Plan update to the agenda. The Committee consented to the draft agenda.
5) Old/New Business: Riddle announced that she’s working with Kraai to temporarily fill her position while Kraai is out on maternity leave.
6) Adjournment: Chair McCann adjourned the meeting at 10:35 a.m. Next Meeting: Tuesday, May 1, 2018, 9:30 am – 12 noon, 220 A Glacier Drive, Martinez, CA CR:elc \\pw-data\grpdata\NPDES\Admin Committee\Minutes&Attend\17 18\AC Minutes 2018-04.docx
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Development Committee February 28, 2018 Meeting Summary (DRAFT)
Voting Members: Municipality Attending Absent City of Antioch Phil Hoffmeister City of Brentwood Jack Dhaliwal City of Clayton Laura Hoffmeister City of Concord Mitra Abkeneri Contra Costa County John Steere
CeCe Sellgren
City of Hercules Frank Kennedy City of Pittsburg Jolan Longway City of Pleasant Hill Frank Kennedy City of San Ramon Rod Wui City of Walnut Creek Ryan Cook Non-Voting Members: Guests: Will Provost City of El Cerrito Program Staff: Dan Cloak Consultant Rachel Kraai CCCWP Staff
Introductions, Announcements, and Changes to Agenda In the absence of chair Kevin Marstall and vice-chair Rod Wui, former Committee chair John Steere agreed to preside. John called the meeting to order. Consent Calendar The summary of the January 24 meeting was accepted without changes. GI Planning and RAA Reports/Discussion Draft Green Infrastructure Plan Template. The Committee discussed the second draft template. Dan noted the revised draft includes some background on the PCB and mercury TMDLs and newly added references, inserted throughout the document, to the “Tasks Roles Timeframes” table. The latter provides some detail on the coordination of regional, countywide, and local contributions. Comments on the 2nd draft template were as follows:
• Add a paragraph explaining the relationship between Green Infrastructure Implementation and the required load reductions.
• Note that municipal standard details and specifications are among the documents that may need to be updated.
The Committee agreed that, with these changes, the template should be forwarded to Management Committee representatives for use by each Permittee. Storm Water Resource Plan Process and Schedule. The Committee discussed the newly provided SWRP database of potential projects as well as the relationship between SWRP project prioritization and the inclusion of projects in Green Infrastructure Plans. Committee members discussed the potential of a workshop to provide more guidance on GI Planning, the SWRP, and the RAA. The Committee also asked Rachel to investigate whether more time, beyond the current April 11 deadline, could be allowed for municipalities to complete their prioritization. Rachel will investigate a potential deadline extension with the SWRP consultant project team. The Committee discussed funding options for Green Infrastructure. It was noted that GI Plans must include a funding analysis. Using the Metropolitan Transportation Commission’s UrbanSim model to project the amount and locations of private development. Rachel distributed an outline of a draft scope of work developed with Will Lewis of Larry Walker Associates. Under the scope, LWA would work with MTC to obtain output data from the UrbanSim model, process that data into tabular summaries and maps showing predicted development sites in each jurisdiction, develop and implement a process for Permittee review and vetting of the summaries and maps and work with Geosyntec to ensure that the results of the analysis and review process can be readily incorporated into the GI planning and RAA development process. It was suggested to have a means to re-aggregate the data, perhaps by land use or by area, to avoid reporting out specific parcels as targets for redevelopment. Green Infrastructure Design Guidelines for Streetscapes and Other Public Infrastructure/Specifications and Typical Design Details. Rachel reported that she had received the documents from SCVURPPP. Jack Dhaliwal volunteered to join the subgroup (Scott Allman, Frank Kennedy, Jeff Brown, and Dan Cloak) to review the documents and
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advise on whether they could be adapted for use by Contra Costa municipalities, and if so, what cost-sharing arrangement with SCVURPPP might be appropriate. BASMAA work on sizing criteria for bioretention facilities on private projects and in public right-of-way. Dan reported that he is continuing to develop background and technical analysis to support the “single approach” described in Provision C.3.j.i.g. A BASMAA Development Committee work group will review this draft during March. Draft Reasonable Assurance Analysis Modeling Methodology Memorandum. Rachel reported that Lisa Austin (Geosyntec) is revising the memorandum based on comments received. New Development Reports/Discussion C.3 and C.6 Sections of the BASMAA-Generated FY 17/18 Annual Report Template. The sections of the template were projected on the screen, with changes from the previous year’s template shown in redline/strikeout. The Committee reviewed the changes and had no comments. C.3 and C.6 Sections of the Draft CCCWP FY 18/19 Budget. The Committee reviewed the C.3 and C.6 Sections of the Draft CCCWP FY 18/19 Budget and discussed each line item. The Committee recommended that the C.3 and C.6 Sections remain as presented in the draft with the exception of requesting a reduction in the Prop 1 Contingency Budget for Community Engagement. C.3 Workshop for Municipal Staff and Land Development Professionals. The workshop is scheduled for the morning of April 24 at the Shadelands Civic Arts Center facility in Walnut Creek. Dan said he was reviewing the evaluations from the 2016 workshop to identify any additional subjects or things that need to be improved in the presentation. During discussion, the Committee agreed on the following content for the workshop:
• Include a “Review of C.3 Basics” targeted to new users of the Guidebook. • Include a review of updates since the 6th Edition. • Address the following “hot topics”:
o Provision C.3.i. requirements (small projects) o Bioretention facility operation and maintenance. o Self-treating and self-retaining areas o Grade changes
C.6 Workshop for Construction Inspectors. Sandy Mathews of LWA will provide this training the morning of April 17 at the Shadelands Civic Arts Center facility. The meeting was adjourned at 4:00 PM.
NEXT DEVELOPMENT COMMITTEE MEETING: Wednesday, March 28, 2018
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1:30 PM – 4:00 PM Contra Costa Clean Water Program Offices
220A Glacier Drive, Martinez, CA 94553
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Date: May 16, 2018 To: Management Committee From: Sandy Mathews, Larry Walker Associates, Program Consultant Subject: Presentation A - PCBs in Building Materials Project Update Recommendation Receive a status update on BASMAA’s PCBs in Building Materials Project. Background Provision C.12.f of the Municipal Regional Permit (MRP 2.0) requires Permittees to develop and implement an effective protocol for managing materials with PCBs concentrations of 50 ppm or greater in applicable structures at the time such structures are demolished, so that PCBs do not enter the storm drainage system. Applicable structures include non-residential structures constructed or remodeled between 1950 and 1980 with building materials with PCBs concentrations of 50 ppm or greater. Single-family residential and wood frame structures are exempt from the MRP 2.0 requirement. Permittees are required to develop a protocol by June 30, 2019 that includes each of the following components, at a minimum:
• The necessary authority to ensure that PCBs do not enter municipal storm drains from PCBs-containing materials in applicable structures at the time such structures are demolished.
• A method for identifying applicable structures prior to their demolition. • Method(s) for ensuring PCBs are not discharged to the municipal storm drain from
demolition of applicable structures. By July 1, 2019 and thereafter, Permittees are required to:
• Implement or cause to be implemented the PCBs management protocol for ensuring PCBs are not discharged to storm drains from demolition of applicable structures via vehicle track-out, airborne releases, soil erosion, or stormwater runoff.
• Develop an assessment methodology and data collection program to quantify in a technically sound manner PCBs loads reduced through implementation of the protocol for controlling PCBs during demolition of applicable structures.
Discussion The Bay Area Stormwater Management Agencies Association (BASMAA) is assisting MRP 2.0 Permittees to achieve compliance with Provision C.12.f. by developing guidance and tools, including a building inspection protocol, and conducting associated outreach and training. The project consists of eight tasks to develop the guidance materials and tools to implement the MRP required program. The project was structured to 1) provide technical tools to assist the Permittees implement the required program including developing a conceptual approach for the assessment methodology, and 2) communicate with stakeholders and advisors about the project development. Given that the Permittees need to implement the new program by July 1, 2019, the project schedule was developed to complete the tools and guidance a year ahead of the implementation date (i.e., by June 2018). Development of training materials and initial related activities (e.g., a “Train the Trainer” workshop) will be completed early in FY 2018/19. Permittees have several avenues of engagement with the project and all final work products are approved by the BASMAA Board of Directors:
• Steering Committee, which includes representatives from the stormwater programs;
• Technical Advisory Group, which includes invited representatives from stormwater programs, regulatory agencies, and industry; and
• Stakeholder Group, open to all stakeholders and interested parties. The project is moving into the final stages of the technical work with plans to finish these tasks by June 2018. A summary of progress on the project deliverables is provided in the attached April 28, 2018 BASMAA PCBs Demo Project – Update. All the major technical deliverables have undergone one review by at least the Steering Committee and if planned by the Technical Advisory Group. The last work product intended for review by the larger stakeholder community, the model “applicant package” and process flow chart, will be distributed in mid-May with the final stakeholder meeting scheduled for May 22nd (Flyer Attached). To facilitate information sharing with the larger stakeholder community, the project set up a Dropbox that contains final work products, draft work products approved for release, and background materials. https://www.dropbox.com/sh/917euot3vxh3bha/AAAVQfRZPK7KFmM3JvI_KEBYa?dl=0 Next steps for the Permittees include:
• Distribute project communications to key stakeholders within your municipality. o It is especially important to encourage municipal staff involved in demolition
permit processes to participate in the May 22nd stakeholder meeting and review the draft “applicant package”.
• Continue to engage with the project and review of the final work products via the Clean Water Program representatives to the Steering Committee and Technical Advisory Committee.
• Be prepared to begin processes to adopt the ordinance. Per the MRP to receive the load reduction credit for the building demolition program, you must have the program adopted and implemented by July 1, 2019.
Fiscal Impact: None Attachment(s): 1. April 28, 2018, BASMAA PCBS DEMO PROJECT – UPDATE 2. May 22, 2018 Stakeholder Meeting Registration Flyer SM:CR:elc \\pw-data\grpdata\NPDES\Management Committee\Packet\17 18\Shells\Courtney\2018-05\Presentation A -PCBs Staff Report May 2018.docx
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BASMAA PCBs DEMO PROJECT – UPDATE Revised April 28, 2018
2. Tech memo summarizing any new info & decisions needed at outset of project (FINAL)
3. Description of TAG (FINAL)
4. Industry outreach materials (initial outreach completed and documented)
5. Stakeholder contacts (initial version completed)
6. Fact sheet for municipal staff (FINAL)
7. Tech memo with state of the practice for ID of PCBs-containing building materials (FINAL)
8. Spreadsheet tool – prioritization of building materials potentially containing PCBs (FINAL)
9. Pre-demo building assessment protocol (DRAFT)
10. Guidance/models for municipal adoption of program, including model ordinance, staff report, and resolution (DRAFT)
11. CEQA strategy memo with attached notice of exemption (DRAFT)
12. Memo with model “applicant package” and cost recovery analysis (DRAFT)
13. Conceptual approach for assessment methodology and data collection program – PCBs loads reduced (DRAFT) Future deliverables:
1. Key communications with stakeholders table
2. Municipal staff outreach, training materials and trainings
3. Industry stakeholder outreach materials, standard presentation, & list of outreach opportunities Meetings:
1. April 24, 2017 - BASMAA BOD briefing #1
2. June 19, 2017 - BASMAA Steering Committee meeting #1 (kick-off and discussed building material prioritization)
3. July 18, 2017 - TAG Meeting #1 (kick-off and discussed building material prioritization)
4. August 16, 2017 - Industry Roundtable (Regulatory Roundtable was cancelled)
5. September 28, 2017 - BASMAA BOD briefing #2
6. October 5, 2017 - BASMAA Steering Committee meeting #2 (discuss draft pre-demo building assessment protocol)
7. Late October 2017 - TAG meeting #2 (discuss draft pre-demo building assessment protocol)
8. December 12, 2017 - full stakeholder meeting #1 (discussed overall project and draft pre-demo building assessment protocol)
9. February 26, 2018 - BASMAA Steering Committee meeting #3 (discussed applicant package and guidance/models for municipal adoption of program)
10. March 22, 2018 - BASMAA BOD briefing #3
11. April 30, 2018 - TAG meeting #3 (discuss applicant package and conceptual approach for assessment methodology and data collection program – PCBs loads reduced)
12. May 11, 2018 - BASMAA Steering Committee meeting #4
13. May 22, 2018 - full stakeholder meeting #2, same location @ Hayward City Council chambers (discuss applicant package)
14. June 28, 2018 - BASMAA Board, finalize most deliverables
Please share this flyer with your colleagues and staff
PCBs Demolition Project Stakeholder Meeting Tuesday May 22, 2018
Sign-in at 9:15 a.m. Workshop 9:30 a.m. - Noon
Hayward City Hall
777 B St, Hayward, CA 94541 Council Chambers (2nd Floor)
Or view the meeting by web-streaming
No later than May 16th - Please complete use the link below to complete your registration (whether attending in person or planning to view the web-stream).
https://www.eventbrite.com/e/basmaa-pcbs-demolition-project-stakeholder-meeting-tickets-45651892038 (More information on web-streaming to be provided with the agenda)
Questions? Contact Sandy Mathews at [email protected] or 510-883-9873 ext. 12
Who should attend: Individuals involved
in the demolition of buildings in the Bay Area,
real estate developers, construction &
demolition contractors, EH&S consultants,
regulators, stormwater program staff,
municipal staff involved in the building
demolition permitting process.
Project Background: The Bay Area
municipal stormwater permit requires most San Francisco Bay Area municipalities to develop a program to ensure that PCBs from building materials (e.g., caulk) do not enter storm drains during building demolition. Permit requirements addressed by the project include:
• Developing methods to identify applicable structures and materials before demolition
• Developing protocols to ensure that PCBs are not discharged to the storm drain during demolition of these structures
• Establishing the necessary authority for the protocol via municipal ordinance or other mechanism
This meeting is your opportunity to learn about the information
demolition permit applicants will need to submit.
Regional Coordination: BASMAA is assisting Bay
Area local agencies with program development to address these new stormwater permit building demolition requirements. BASMAA is developing guidance and tools, including a pre-demolition building assessment protocol, model language for municipal adoption of the new program, and supplemental demolition permit materials.
To: Management Committee From: Geoff Brosseau, Executive Director, California Stormwater Quality
Association (CASQA) By: Courtney Riddle, Program Manager, Contra Costa Clean Water Program Subject: Presentation Item B – Review and Discussion of CASQA’s Fiscal Year
2017/2018 Activities and Annual Update Recommendation: Receive presentation and provide feedback to Executive Director of the California Stormwater Quality Association (CASQA). Background: The CASQA Executive Director provides an annual update to its program members. Fiscal Impact: Group Program budgets provide for CCCWP membership in CASQA. Fiscal Year 2017/2018 $19,900; and FY 2018/2019 $20,790 Attachment: 1. CASQA presentation CR:elc \\pw-data\grpdata\NPDES\Management Committee\Packet\17 18\Shells\Courtney\2018-05\Presentation Item B CASQA.docx
From: Shelley Cousineau/Monica Simonson, Sagent Marketing By: Courtney Riddle, Program Manager, Contra Costa Clean Water Program
Subject: Presentation Item C - Clean Water Program’s Public Information and Participation Fiscal Year 17/18 Outreach Campaign
Recommendation:
Receive presentation and provide feedback to Sagent on Clean Water Program’s Public Information and Participation Fiscal Year 17/18 Outreach Campaign.
Background:
Management Committee requested Staff return with an update on marketing and social media activities since the contract with Sagent was executed in Fall 2017.
Fiscal Impact:
FY 2017/2018 and FY 2018/2019 Group Program budget for Outreach Campaign (Sagent) $150,000 and Youth Outreach K-12 (Sagent) $ 20,000
Attachment:
1. Sagent's Presentation will be provided at the meeting.
CR:elc
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Date: May 16, 2018
To: Management Committee From: Courtney Riddle, Program Manager Subject: Action Item A – AFFIRM Administrative Committee’s Recommendation to Alter the
Public Information and Participation (PIP) Committee’s Meeting Schedule Beginning June 2018
Recommendation: Modify the Public Information and Participation (PIP) Committee’s meeting schedule beginning June 2018 to quarterly. Background: The Program’s Administrative Analyst position was last occupied by a full-time staff member in March 2018. On April 10th a panel consisting of Courtney Riddle (CCCWP Program Manager) and Michele Cabrera (Public Works Department Human Resources Representative) interviewed three (3) candidates and none were selected to move on in the selection process. As the current recruitment list was expiring, it was recommended that the position be posted as a countywide bid to internal candidates with applications due by Friday, May 18, 2018 at 5PM. Discussion: Courtney Riddle, Program Manager has taken over facilitating the PIP Subcommittee until a full-time Administrative Analyst is hired and trained. With the leave of absence of the Senior Watershed Management Planning Specialist, the Administrative Committee recommended a change in the meeting schedule to quarterly, to reduce the workload of the Program Manager. Noting items that require PIP Subcommittee review can be handled by e-mail as needed. Fiscal Impact: None. Attachment: None. CR:elc \\pw-data\grpdata\NPDES\Management Committee\Packet\17 18\Shells\Courtney\2018-05\Action Item A.docx
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Date: May 16, 2018 To: Management Committee From: Courtney Riddle, Program Manager Subject: Action Item B – AFFIRM Administrative Committee’s Recommendation to
have Dan Cloak and Adêle Ho Provide Coverage and Support to Program Staff During the Planned Leave of the Senior Watershed Planning Specialist
Recommendation: Approve the Administrative Committee’s recommendations for increased consultant support services to assist Program staff during the planned leave of absence of the Senior Watershed Planning Specialist. Background: Management Committee was advised in February 2018 of the planned May departure of the Senior Watershed Planning Specialist. A strategy was developed to ensure permit compliance relative to the Stormwater Resources Plan (SWRP), Green Infrastructure (GI), Reasonable Assurance Analysis (RAA) and the continued facilitation of the CCCWP Development Committee projects, and for upcoming deliverables. Discussion: The Administrative Committee received a report during the May 1, 2018 meeting which recommended hiring Dan Cloak and Adêle Ho to support the program for the period between May 16 and December 31, 2018. These consultants have extensive knowledge of and experience with many of the ongoing compliance programs and projects, and upcoming deliverables. • Dan Cloak Environment Consulting: Work covered under existing FY 2017/2018
contract and approved budget for FY 2018/2019 • Adêle Ho: Up to 20 hours/week at $150/hr.
Fiscal Impact: The combined total not to exceed cost for the above additional consultant support services for the period of May 15 through December 31, 2018 would be $78,000. This
cost would be offset by the reduction in cost over the same period for the Senior Watershed Planning Specialist. Attachments: 1. Consultant Scope of Work for Dan Cloak and Adêle Ho CR:elc \\pw-data\grpdata\NPDES\Management Committee\Packet\17 18\Shells\Courtney\2018-05\Action Item B -.docx
May 16, 2018 Management Committee
Agenda: Action Item B
Consultant Support: Adele Ho Stormwater Resources Plan (SWRP); Reasonable Assurance Analyses (RAA); Ensure Stormwater Resource Plan (SWRP), Green
Infrastructure (GI) and Reasonable Assurance Analyses are coordinated;
Provide technical assistance to Program Manager and Staff;
Budget: Not to Exceed $100,000 Anticipate up to 20 hrs./week @ $150
Consultant Support: Dan Cloak New Tasks with Enhanced Role: Manage Updates to Green Infrastructure (GI) Tasks, Roles and
Timelines; Manage regular updates to GI Plan Template; Manage Larry Walker Associates (LWA) consultant team; Manage process for obtaining and editing the GI Design Guidelines; Support Coordination efforts with Stormwater Resource Plan(SWRP),
Green Infrastructure (GI) and Reasonable Assurance Analyses (RAA); Manage process for updating CCCP IMP Sizing Calculator pending
RWQCB review and approval of the Hydromodification Technical Report
Budget: FY 2017/2018 and FY 2018/2019 funds will cover the additional work
Date: May 16, 2018 To: Management Committee
From: Courtney Riddle, Program Manager
Subject: Action Item C - APPROVE Vendor Contracts for Fiscal Year 2018/2019
Recommendation: Program staff requests approval to execute contracts for specific services/activities outlined below, which are consistent with the adopted Fiscal Year (FY) 2018/2019 Group Program budget. Background: In March 2018, the Management Committee adopted the Fiscal Year 2018/2019 Group Program budget. The approved budget provides funds for implementation of a variety of services/activities designed to comply with the mandates contained in the recently reissued Municipal Regional Permit (MRP). Program staff requests approval and authorization to allocate specified funds; and, to execute contracts or contract amendments as follows:
1. One (1) Year Contract with Debi Tidd/Our Water Our World for Pesticide Toxicity Reduction for a Cost Not to Exceed $55,620;
2. Two (2) Year Contract with Matt Bolender for Mr. Funnelhead/Used Oil
Recycling Program for a Cost Not to Exceed $60,288 in FY 2018/2019 and $60,288 in FY 2019/2020; and,
3. One (1) Year Contract with Adele Ho for Program Support Not To Exceed $100,000.
Discussion: Funding for the two (2) year contract with Matt Bolender is not provided by the Group Program budget; instead this contract is funded by grant monies combined
from participating Contra Costa municipalities from CalRecycle’s Used Oil Payment Program. Fiscal Impact: With the exception of Item #3 above, the above requested allocations are for funds provided in the Fiscal Year 2018/2019 Group Program Budget. Attachments: None CR:elc \\pw-data\grpdata\NPDES\Management Committee\Packet\17 18\Shells\Courtney\2018-05\Action Item C - Contracts.docx
Date: May 16, 2018 To: Management Committee From: Beth Baldwin, Watershed Management Planning Specialist Subject: Action Item D – RE-AFFIRM Management Committee’s Decision to Execute a
Contract with PSOMAS for Up to Three Years for Both Program and Municipal GIS Development and Support Services with a Payment Limit Not to Exceed $350,000
Recommendation: RE-AFFIRM Management Committee’s Decision to Execute a Contract with PSOMAS for Up to Three Years for Both Program and Municipal GIS Development and Support Services with a Payment Limit Not to Exceed $350,000. Background: The Contra Costa Clean Water Program (CCCWP) entered into its initial contact with Psomas in July 2015 to pilot an ESRI ArcGIS Online Platform to assist Permittees with meeting certain requirements of Provision C.10, C.11, and C.12 of the Municipal Regional Stormwater Permit (MRP). The contracted amount was for $115,201 and the contract was set to terminate on June 30, 2017. Since that time, the contract has been amended three times with the first amendment pertaining only to revisions of Psomas personnel and job titles. The second amendment increased the contracted amount by an additional $200,000 for a grand total of $315,201 and extended the term until December 31, 2017. This amendment also included revising some of the existing tasks and adding the task of developing the Hydromodification Management Plan Applicability Map. In February 2017, CCCWP Manager asked Management Committee to approve the Administrative Committee’s recommendation to execute a contract with Psomas for up to three years for both CCCWP and municipal GIS development and support services with a payment limit not to exceed $350,000. Subsequently, a third amendment to Psomas contract was enacted in November 2017. The contracted amount was increased by an additional $50,000 for a grand total of $365,201 and the contract was extended by an additional 6 months to July 1, 2018.
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This final amendment to Psomas contract was executed without seeking re-affirmation of Management Committee’s approval from the February 2017 meeting. The amendment was within the scope of approval previously given to CCCWP and was necessary to maintain GIS services. The rationale for the limited extension was to continue to evaluate Psomas’ performance in meeting CCCWP’s needs and to provide time for CCCWP staff to draft a new contract that would be based on task orders. This type of contract would allow CCCWP staff to more closely regulate Psomas’ work and charges and potentially address any unanticipated GIS services. This amendment reduced the previously approved payment limit from $350,000 to $300,000. Discussion: CCCWP staff is asking Management Committee’s to re-affirm its approval to enter into a contract with Psomas. This re-affirmation is being requested since more than a year has passed from the initial approval. Assuming re-affirmation is granted, CCWP is intending to enter into an approximate 30-month contract with Psomas with a $200,000 payment limit. The term of the contract will be from June 1, 2018 to December 31, 2020 and, as is standard for all contracts, will include a provision to terminate the contract should Psomas’ work be deemed unsatisfactory. This new contract will also include a provision to allow Permittees to directly access Psomas services should they have specific requests. This work would not impact the Group Program Budget since these GIS services would be charged directly to each municipality’s individual stormwater utility assessment account with the CCCWP serving only as a pass-through entity. Fiscal Impact: The Group Program Budget for FY 2018/19 includes $115,000 for CCCWP GIS services. CCCWP staff will monitor the expenditures of the Psomas contract to ensure that budgeted amount is adhered to. Attachments: None BB:CR:elc \\pw-data\grpdata\NPDES\Management Committee\Packet\17 18\Shells\Beth\2018-05\Action Item D - Reaffirm Psomas Contract.docx
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Date: May 16, 2018 To: Management Committee From: Chris McCann, Management Committee Chair BY: Courtney Riddle, Program Manager Subject: Action Item E – Nominate and Elect the Fiscal Year 2018/2019 Management
Committee Chair and Vice-Chair Recommendation: Receive nominations and elect a Management Committee Chair and Vice-Chair for Fiscal Year 2018/2019. Background: The Contra Costa Clean Water Program (CCCWP) Agreement (2010-2025) stipulates the Chair and Vice-Chair of the Management Committee shall be chosen in May of each year to serve for the following fiscal year. Discussion: At the meeting, Management Committee Chair Chris McCann will solicit and accept nominations, and conduct elections to choose: 1) the new Management Committee Chair; and (2) the new Vice-Chair, to be effective July 1, 2018. Municipalities scheduled to serve on the Administrative Committee in FY 2018/2019 are: Pleasant Hill, Lafayette, Moraga, Brentwood, and Richmond. Contra Costa County and the Flood Control District are permanent members of the Administrative Committee. Fiscal Impact: None. Attachment: 1. Administrative Committee Rotation Schedule CR:elc \\pw-data\grpdata\NPDES\Management Committee\Packet\17 18\Shells\Courtney\2018-05\Action Item E - MC Chair Vice Chair.docx
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Contra Costa Clean Water Program Administrative Committee
Participation Rotation Guideline
Municipalities by
Geographic Designation
FY
17/18
FY
18/19
FY
19/20
FY
20/21
FY
21/22
Countywide Contra Costa
County X X X X X
Flood Control District
X X X X X
Central/North County Concord X
Walnut Creek X Martinez X X
Pleasant Hill X Clayton X
Lamorinda/South County San Ramon X
Danville X Lafayette X
Orinda X Moraga X X
East County Antioch X X
Pittsburg X Brentwood X
Oakley X X West County
Richmond X X San Pablo X Hercules X X El Cerrito X
To: Management Committee From: Lucile Paquette, Watershed Management Planning Specialist Subject: Action Item F: Approve Stressor Source Identification Fact Sheet Recommendation: Approve Stressor Source Identification Fact Sheet for Distribution to Stakeholders Background and Next Steps: The Contra Costa Clean Water Program (CCCWP) Monitoring Committee is overseeing a Stressor Source Identification (SSID) study, an investigation of the sources and causes of nine fish kills that have been documented in Marsh Creek over the past twelve years. In February 2018, the Monitoring Committee directed staff to proceed with the development of a work plan; and in April 2018 a Communication Subcommittee was approved to review communications on the SSID project to ensure one consistent message and help to avoid premature speculation about sources, causes, and potential solutions to this highly publicized and complex problem. This direction was subsequently approved by the Management Committee. The work plan is expected to be completed for Monitoring Committee consideration in June, 2018. As a tool to facilitate the initial communication about the project, a fact sheet was developed to inform stakeholders of the purpose and scope of the study. Per the agreed-upon communication protocol, the Communications Subcommittee met on April 30th to establish the membership of the group, review the attached fact sheet and for staff to receive input about the fact sheet and workplan. The May 14th Monitoring Committee has reviewed and approved the fact sheet, and recommend it to the Management Committee for approval for distribution. Once the fact sheet is approved by the Management Committee and distributed to stakeholders, Program staff may elicit feedback from stakeholders who may have unique knowledge and perspectives to contribute to the SSID Workplan that is being developed. The Committee members, staff and stakeholders will refer to the fact sheet for information regarding the study purpose, scope and timeline. Fiscal Impact: None Attachment: 1. Marsh Creek SSID Study Fact Sheet 5.8.18 LP:CR:elc \\pw-data\grpdata\NPDES\Management Committee\Packet\17 18\Shells\Lucile\2018-05\Action Item F - Approve Stressor Source Identification Fact Sheet.docx
Subject: Investigating the Cause of Fish Kills in Marsh Creek Date: May 8, 2018 Who is the Contra Costa Clean Water Program? The Contra Costa Clean Water Program (CCCWP) is a countywide organization representing the 19 cities and towns of Contra Costa County, plus unincorporated County and the County Flood Control and Water Conservation District. These entities, known as “Stormwater Permittees,” are regulated under the Municipal Regional Stormwater National Pollutant Discharge Elimination System Permit (Permit) issued by the San Francisco Bay Regional Water Quality Control Board. The Permit requires stormwater permittees to conduct investigations when there is evidence that water quality is degraded. CCCWP helps stormwater permittees by conducting required technical studies and investigations, such as this “Stressor Source Identification Study.” The CCCWP Program Manager is Courtney Riddle. Inquiries about this investigation should be directed to her staff, Lucile Paquette: 925-313-2373, [email protected] What is the problem being investigated? Nine fish kill events have been documented in Marsh Creek over the past twelve years. Why do we think fish kills happen? The most common cause of fish kills is typically low dissolved oxygen in water – the fish can’t breathe. We do know that dissolved oxygen can be depressed in Marsh Creek at times, especially upstream of the Brentwood wastewater treatment plant, where flows are more irregular and algae tends to grow in the spring and summer months, and then decay in the fall. We are looking into the question of whether lethally low dissolved oxygen levels occur and cause fish kills. If so, we are also trying to find out if the low oxygen levels are caused by the presence of abundant algae, or if there are other cause(s) of low dissolved oxygen. We are also investigating whether pesticides or other factors may cause the fish kills. CCCWP regularly tests the water of Marsh Creek for toxicity. To date, we have not observed toxicity to fish in Marsh Creek water. How are we investigating the causes of fish kills? We have installed equipment in Marsh Creek to continuously monitor and record flows and water quality measurements, including dissolved oxygen, pH, temperature and conductivity. Additionally, other equipment can automatically collect water samples when unusual events are detected, like an increase in flow, or an increase in water turbidity (“cloudiness”), or a decrease in dissolved oxygen. This equipment assists the work of regular field crews who collect water samples and inspect conditions in the creek. The investigation will be occurring periodically/continually throughout 2018. When will the study results be available? Results from the first year of monitoring will be reported March 31, 2019 in our annual Urban Creeks Monitoring Report.
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Date: May 16, 2018 To: Management Committee From: Courtney Riddle, Program Manager Contra Costa Clean Water Program Subject: Staff Report A – Personnel Update Recommendation: Receive an update on recruitment efforts to fill the CCCWP’s Administrative Analyst position. Background: An interview panel consisting of Courtney Riddle (CCCWP Program Manager) and Michele Cabrera (Public Works Department Human Resources Representative) interviewed three (3) candidates for the Administrative Analyst position on April 10th. No candidate was selected to move on in the process and the list of qualified candidates was exhausted. County Human Resources will post a countywide bid to internal candidates with applications due by Friday, May 18, 2018 at 5PM. Fiscal Impact: Funding for the Administrative Analyst position is provided in FY 2017/2018 and FY 2018/2019 budgets. Attachments: None. CR:elc \\pw-data\grpdata\NPDES\Management Committee\Packet\17 18\Shells\Courtney\2018-05\Staff Report A - Personnel.docx
Date: May 16, 2018
To: Management Committee From: Courtney Riddle, Program Manager Subject: Staff Report B – Fiscal Year 2018/2019 Duly Authorized Representatives Recommendation: Receive current list of Duly Authorized Management Committee Representatives and request CCCWP Members update list by the June 2018 Management Committee Background: Permittees with changes to their Duly Authorized Representative or City Manager must provide updated information to the CCCWP as required under the Program Agreement. Discussion: CCCWP Staff was notified recently of changes to one Permittee’s Duly Authorized Representative. Upon review of current documents, it was noted that some Permittee’s have not updated their list in a number of years, with some containing the names of staff that have retired or are no longer assigned to the Program. Fiscal Impact: None. Attachments: 1. Current List of Duly Authorized Representatives 2. Revised Template Letter – Assignment of CCCWP Representatives CR:elc \\pw-data\grpdata\NPDES\Management Committee\Packet\17 18\Shells\Courtney\2018-05\Report B - Duly Authorized Representatives.docx
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AUTHORIZATIONS FOR COMPLIANCE WITH MUNICIPAL STORMWATER PERMIT
Municipality Authorized Representative(s) Principal Executive Officer Date of
Authorization
City of Antioch Phil Hoffmeister Lynne Filson
Ron Bernal April 06, 2017
City of Brentwood Jagtar “Jack” Dhaliwal Jeffrey Cowling (retired) Meghan Laporta
Gustavo Vina Feb. 09, 2017
City of Clayton Laura Hoffmeister Mindy Gentry Scott Alman
Gary A. Napper August 28, 2017
City of Concord Robert Ovadia (left Concord) Frank Kennedy Kevin Marstall
Valerie Barone August 18, 2015
Contra Costa County Julia Bueren (retired) Mike Carlson Cece Sellgren R. Mitch Avalon (retired)
David Twa Sept. 4, 2012
Flood Control District Mike Carlson Tim Jensen
Brian Balbas June 6, 2011
Town of Danville Chris McCann Steven Jones Mark Rusch
Joseph A. Calabrigo May 2, 2018
City of El Cerrito Stephen Prée Will Provost Yvetteh Ortiz Maria Sanders
Scott Hanin July 12, 2017
City of Hercules Mike Roberts Jose Pacheco Jeff Brown Frank Kennedy
David Biggs Aug. 15, 2016
City of Lafayette Alexandra Majoulet Donna Feehan Mike Moran
Steven Falk April 18, 2018
City of Martinez Tim Tucker Khalil Yowakim
Brad Kilger March 28, 2017
Town of Moraga Edric Kwan Frank Kennedy
Cynthia Battenberg Aug. 20, 2012
City of Oakley Keith Coggins Billilee Saengchalern Frank Kennedy
Bryan Montgomery April 02 2015
City of Orinda Scott Christie Jason Chen Larry Theis
Steve Salomon (Interim CM) Sept. 07, 2017
City of Pinole Tamara Miller Michelle Fitzer Frank Kennedy
Michelle Fitzer March 15, 2016
City of Pittsburg Jolan Longway Fritz McKinley
Joe Sbranti August 30, 2016
City of Pleasant Hill Mario Moreno Frank Kennedy
June Catalano July 13, 2015
City of Richmond Joanne Le Ryan Smith
Bill Lindsay Feb. 23, 2016
Municipality Authorized Representative(s) Principal Executive Officer Date of
Authorization
City of San Pablo Karineh Samkian Amanda Booth Barbara Hawkins (retired)
Matt Rodriguez May 18, 2015
City of San Ramon Steven Spedowfski Robin Bartlett Maria Fierner
Joseph Gorton July 10, 2016
City of Walnut Creek Rinta Perkins Carlton Thompson Steve Waymire
Dan Buckshi November 7, 2017
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[Municipal letterhead] {Date} Courtney Riddle, Program Manager Contra Costa Clean Water Program 255 Glacier Drive Martinez, CA 94553 Re: Management Committee Representation and Authorizations Dear Contra Costa Clean Water Program Manager: The following person(s) are designated to represent {City/Town name} on the Contra Costa Clean Water Program Management Committee. As such, they are my duly authorized representatives with regard to required submittals to regulatory agencies in connection with municipal stormwater NPDES permit compliance. The following person(s) are specifically authorized to: 1. Execute the following statement to be attached to submittals made on behalf of the
{City/Town name}: “I certify under penalty of law that this document and all attachments are prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gathered and evaluated the information submitted. Based on my inquiry of the person or persons who managed the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.”
2. Following their own review of a group submittal to be made collectively with other member agencies, direct the Manager of the Contra Costa Clean Water Program to execute a similar statement to be attached to that submittal on behalf of the {City/Town name} as one of the Program’s member agencies.
3. Following their own review of a group submittal to be made collectively with other member agencies, direct the Manager of the Contra Costa Clean Water Program to direct, in turn, the Board of the Bay Area Stormwater Management Agencies Association to execute a similar statement to be attached to that submittal made on behalf of {City/Town name} as one of many agencies region-wide.
You may inform staff of the California Water Boards and other regulatory agencies of this authorization. Duly authorized representatives: [List up to two] [Signed] [Name] [Title] \\pw-data\grpdata\NPDES\Management Committee\Signatory Requirements\_Templates\Template - Assignment of CCCWP Reps-Authorization.docx
Date: May 16, 2018 To: Management Committee From: Courtney Riddle, Program Manager Subject: Staff Report C – Update on The Fiscal Year 2017/2018 Annual Report Format Recommendation: Receive update on the San Francisco Bay Regional Water Quality Control Board (Water Board) staff’s review of BASMAA’s proposed Fiscal Year (FY) 2017/2018 Annual Report format, and the anticipated timeline for distribution of the FY 2017/2018 Municipal Annual Report Instruction Packets to Contra Costa Permittees. Background: BASMAA prepared and submitted to the Water Board a proposed FY 2017/2018 Annual Report format on April 1, 2018. Water Board staff issued “Approval with Conditions” in a May 9th memorandum to the Stormwater Program Managers. The memorandum and its attachments were emailed to the Management Committee and posted to Groupsite on May 10, 2018. The memorandum accepts the Annual Report Format (Format) jointly submitted by the MRP Permittees for the 2017-18 reporting year on April 1, 2018, conditioned on the incorporation of revisions per our comments. Program staff will review the requested changes and BASMAA’s proposed responses at the May 16 Management Committee meeting, and the anticipated timeline for distribution of the FY 2017/2018 Municipal Annual Report Instruction Packets to Contra Costa Permittees. Fiscal Impact: None. Attachments: 1. A copy of the above referenced Water Board staff May 9, 2018 memorandum and
attachment were emailed to the Management Committee and posted to Groupsite on May 10, 2018.
Program staff posts the 2017/18 Municipal Annual Report Packets onto the Program’s Groupsite in the file cabinet: https://cccleanwater.groupsite.com/file_cabinet/folders/267908
June 20 (Wednesday)
Program staff and consultants make Fiscal Year 2017/18 Annual Report presentation to the Management Committee – Review timeline, forms, and instructions, and answer questions.
June 30 Last day to enter items into ArcGIS for C.3, trash, etc.
July 20 (Friday)
Deadline for informing Program staff of any special issues or circumstances that will result in your agency not being able to submit all or a portion of your Final Municipal Annual Report by the August 30, 2018 deadline.
August 30 (Thursday)
Submit Final Municipal Annual Report as a single PDF file to Erica Lashley-Cornell [email protected] or upload to Groupsite (see “Instructions For Preparation of Fiscal Year 2017/18 Municipal Annual Reports” for further details).
September 12 (Wednesday)
Program staff distributes Final Draft Group Program Annual Report and Regional Supplemental Annual Report(s) for Management Committee review.
September 19 (Wednesday)
Each Duly Authorized Municipal Representative approves the Final Draft Group Program Annual Report and Regional Supplemental Annual Report(s), and directs the Program Manager to sign and certify the submittals on their behalf.
September 28
(Friday)
Program submits Annual Report to San Francisco Bay and Central Valley RWQCBs.
Plan To Clean Up Great Pacific Garbage Patch Nears Launch
April 18, 2018 at 6:42 pm by Mary Lee ALAMEDA (KPIX 5) — Bay Area researchers have come up with a way to tackle the enormous problem of plastic debris in the ocean, a device designed to clean up what’s known as the Great Pacific garbage patch. The floating junk yard between California and Hawaii is getting worse every day. It has now grown to about twice the size of Texas and contains 1.8 trillion pieces of plastic, weighing 80,000 tons. Researchers with the Netherlands-based non-profit group The Ocean Cleanup have come up with a solution to gathering all that plastic, which it will launch from its assembly yard in Alameda. “Actually we had people saying to us the reason why you can’t clean up the ocean is because the plastic doesn’t stay in one spot and moves around,” said The Ocean Cleanup CEO & Founder Boyan Slat. “Then we thought, well is that really a problem or can we use that as a solution because why would you go after the plastic when it can come to you”
Here’s their idea: take a tow boat out to the garbage patch, hauling a 2,000 foot long plastic pipe with a ten-foot screen that drops down into the water to collect all the plastic. A fleet of 60 of these floating screens will follow the ocean currents just like the floating plastic.
“We use the same forces that move the plastic around and the beauty of that is that where the plastic concentrates our system will also
concentrate,” said Joost Dubois, The Ocean Cleanup Head of Communications.
“Once it’s in this concentrated state it’s very easy to take it out. Simply put a net around it and check and see if there are no fish in it and close it up,” said Slat. “We just lift it out of the boat just like a bag filled with plastic.” The system will launch this summer and researchers expect to bring back the first batch of Pacific plastic to the Bay Area by the end of the year.
If all goes well, more trips will be made and the researchers expect to remove half of the Great Pacific Garbage Patch in five years.
“I think it’s a tragic problem and also necessary problem,” said Slat. “Plastic doesn’t have to be ocean plastic pollution. I think it’s time to clean it up.”
The Ocean Cleanup has already raised $40 million dollars in funding
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