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Management tool
Joint staff training event 2Madrid, 18-22 May 2015
Outline
Evolution
Objectives
Full internship activation process
Talentoteca and financial department connection
Advantages
Conclusions
Companies talent management
Joint staff training event 3Madrid, 18-22 May 2015
Joint staff training event 4Madrid, 18-22 May 2015
Talentoteca development
First platform2005
2015
1983
Joint staff training event 5Madrid, 18-22 May 2015
CV-NET
• Obsolete• Not attractive • Not intuitive: companies did not register because it was complicated
and not user friendly• Candidates were confused when applying to offers• There were no updates about new degrees• Long process/time to activate an internship
Joint staff training event 6Madrid, 18-22 May 2015
Objectives
Attract candidates and companies:– Create a visual, intuitive and attractive website for
companies and candidates.
Improve the internal management department in terms of:– Facilitate management of high number of internships– Save time– Avoid the Outlook contact and centralize all communications
through the platform.
Eliminate paperwork and use an online tool.
Joint staff training event 7Madrid, 18-22 May 2015
• Offer position• Selection
process• Final selection
• Offer publication• Pre-selection• Internship start• Management• Internship
reports
• Application • Registration and
information requested
Companies: National and international. Candidates: Students and recent graduates up to 30 years old. Manager: FUE management team
COMPANY FUE MANAGER INTERN
Users
Joint staff training event 8Madrid, 18-22 May 2015
Company logo Featured internship offers Attractive and visual
Company registration
Joint staff training event 9Madrid, 18-22 May 2015
Offer positions
• Number of positions offered
• Preferred profile
• Skills requested
• Possibility to attach the offer
Joint staff training event 10Madrid, 18-22 May 2015
Company Homepage
Joint staff training event 11Madrid, 18-22 May 2015
Offer Revision
• Check requirements
• Contact the company
• Generate the agreement with the information filled in by the company
Joint staff training event 12Madrid, 18-22 May 2015
Offer publication
Joint staff training event 13Madrid, 18-22 May 2015
Candidate registration
Joint staff training event 14Madrid, 18-22 May 2015
Candidate registration
• Profile
• Professional fields
• Personal skills
• Mobility options
Joint staff training event 15Madrid, 18-22 May 2015
Application
Joint staff training event 16Madrid, 18-22 May 2015
Application form and documents
• Confirm that the candidate meets all requirements
• Authorization to provide personal information to the company
Joint staff training event 17Madrid, 18-22 May 2015
Pre-selection process
• Colour coded
• Quick look at the status of each offer
Joint staff training event 18Madrid, 18-22 May 2015
Pre-selection process• Check profile• CV Documents
attached
The student receives a notification to confirm interest in the offer
Joint staff training event 19Madrid, 18-22 May 2015
Candidate search
• Academic degree• Languages• Residence• Age• Student/Recent
graduated
…
Joint staff training event 20Madrid, 18-22 May 2015
Candidate evaluation
Once the student has been selected by FUE, the company evaluates the profile.
• Interview• Final selection
Joint staff training event 21Madrid, 18-22 May 2015
Internship activation process
• Contact with the selected candidate and internship activation process
Joint staff training event 22Madrid, 18-22 May 2015
Selection process
“You have been selected, do you want to
accept the position?”
• Upload the requested information to activate the internship:Insurance number, ID scanned, agreement signed, financial information…
Joint staff training event 23Madrid, 18-22 May 2015
Internship agreement
The platform will generate the agreement by using the legal information provided by the company.
Joint staff training event 24Madrid, 18-22 May 2015
Confirm or complete:
• Financial information• Agreements signed• Contact information• Insurance number• Documents required to
activate internship.
Internship agreement
Joint staff training event 25Madrid, 18-22 May 2015
Internship activation
Joint staff training event 26Madrid, 18-22 May 2015
Internship activation alerts
Joint staff training event 27Madrid, 18-22 May 2015
Internship activation
Company Agreement In-company training plan Student information and
documents
Remove the offer from the platform
Inform unsuccessful candidates
Joint staff training event 28Madrid, 18-22 May 2015
Other features
Share the offer on social networks
Import CV from Linked-in network
Export database to create reports, statistics, etc.
iPad management
Internship agreements control
Incident control (sick leaves, intern waiver...)
Coloured notes. Possibility to add notes to companies’ and candidates’ profiles in order to save time and inform other managers.
Joint staff training event 29Madrid, 18-22 May 2015
Other featuresPersonal calendar/Agenda
Each manager has access to a personal calendar which automatically includes all the information regarding their future tasks, internships start dates, internships reports…
Joint staff training event 30Madrid, 18-22 May 2015
Other featuresInternship reports alerts
Joint staff training event 31Madrid, 18-22 May 2015
Other featuresMessage templates
• Upload documents• General Internship
information• Recommendations• Internship procedures
...
Joint staff training event 32Madrid, 18-22 May 2015
Financial functionsConnect management platform with accounting program
• Export data • Generate plain text documents with internships information
Joint staff training event 33Madrid, 18-22 May 2015
Export information per program and record all operations
Joint staff training event 34Madrid, 18-22 May 2015
Import data to ERP (Navision) accounting applications
Navision Accounting program: Modify internship information Add new internship information
Joint staff training event 35Madrid, 18-22 May 2015
Advantages
Innovative
Functional
User friendly
Intuitive
Controlled management
Export data for reports
Reduce resources required
Save time (up to 10 minutes per internship activation)
Reduce the platform training period
Streamline the whole process
Joint staff training event 36Madrid, 18-22 May 2015
Companies Talent Management
5 Key Universities (employer branding, positioning)
Internships throughout the year
Placed in different cities
Airbus Group internships management centralized by FUE
Up to 300 interns each year
Joint staff training event 37Madrid, 18-22 May 2015
Companies Talent Management
Two ad-hoc programs: Madrid & Barcelona
Once a year
Strong communication campaign
One-month training period
Different profiles
Job contract
HP Talent management centralized by FUE
Summer students program (20-30 positions)
Internship programs throughout the year
BP Talent management centralized by FUE
Joint staff training event 38Madrid, 18-22 May 2015
Companies Talent Management
A specific program for each company division
Different periods
National and international
Telefónica Global Solutions
Telefónica Global
Experience
Telefónica I+D
TID Campus
Telefónica Global Technology
ITalentum3
Talentum
Joint staff training event 39Madrid, 18-22 May 2015
Companies Talent Management and Talentoteca
Joint staff training event 40Madrid, 18-22 May 2015
Conclusions
User friendly (companies, applicants, managers)
Colour coded
Platform tailored to IO needs
Avoidance of mistakes
Five-minute total activation time for each internship
Monitoring of the activation process
Adapted to all possibilities
Joint staff training event 41Madrid, 18-22 May 2015
Talentoteca in numbers
64.915 candidates
1.746Activated
internships
1.600 companies
Joint staff training event 42Madrid, 18-22 May 2015
Thank you!