Strategies for Managing EmailS Chunk email S Process in batches
a couple of times a day (use auto reply to communicate the times
during which you will respond to email) S Dont schedule email
checks during your times of high energy
Strategies for Managing Email: Reading & ProcessingS Delete
immediately (without reading) all notification emails from social
networking (e.g. LinkedIn updates, Facebook, and Twitter) and any
other unnecessary messages.S Consider re-routing RSS feeds and
other non-essential email to another email address.S Unsubscribe
from non-essential email (see fine print at the bottom of the
message to unsubscribe).S Delete messages you wont want or need to
look at after this week.S File all other email or archivekeep your
Inbox as clear as possible.S Dont revisit messages you have
trashed.
Strategies for Managing Emails: ComposingS Re-use sent messages
for those that you send over and over instead of re-writingS Use
the subject line to summarizeS Use distribution listsS Keep the
content clear and concise
Strategies for Managing EmailS Establish effective
organizational habits with your staff S Use cc effectively--to
indicate an FYI (this also allows you quickly to scan and file or
delete emails on which you are ccd) S Distinguish between a message
and a conversation S message=email S conversation=phone call,
Skpye, face-to-face
Strategies for Managing EmailS Explain your expectations to
others S Do you have a 24 hour rule? A 48 hour rule? S Do you have
different expectations for your administrative team, your teachers,
your parents?
Strategies for Managing EmailS Turn off new message
notifications S Dont let a ping or a pop-up distract you from your
work!
