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Managing OPACs :Approaches to the process of OPAC change and development
Del ShiersManager, Collection Services
Murdoch University LibrarySeptember 18th 2006
Outline
• Shared bibliographic database• Approaches to ongoing management
of change• OPAC redesign project (4th quarter
2005)• Future directions?
Shared bibliographic database• Murdoch University (5 libraries on 3
campuses)• Murdoch, Veterinary, Curriculum Resource Centre, Rockingham
Regional Campus Community Library, Peel public, university, TAFE and high school
• City of Rockingham Public Libraries (3 libraries)
• Safety Bay, Warnbro Community, Rockingham Regional Campus Community
public, university, TAFE and high school
• Peel Education Campus• Mandurah Senior College
university, TAFE and high school
Shared bibliographic database Ongoing management includes:
• Public library data: circulating State Library of Western Australia collection
weekly loads of ‘Advance Order’ and ‘Exchange’ data files
• Schools Catalogue Information Services subject headings for high school use
indexed separately from LC headings
• Annual CAUL statistics returnsAccurately report on changes to the University component of the databaseand similarly report to SLWA for the public library circulating stock
• Quality control
Shared bibliographic database• Before any change to the OPAC all
stakeholders must be involved in decisions
• Data presentation must suit a range of users, from pre-schoolers to post-doctoral research fellows
Use ‘scopes’ to control OPAC views of the underlying bibliographic data, appropriate to each user group.
Managing OPAC change
• Murdoch Millennium User Group meets every two months. Membership drawn from all levels of library staff plus stakeholder representatives
• Reports (at Murdoch) to the Strategic Quality Improvement Forum
• Role includes the assessment of new software releases, timing of software upgrades and assessment of new products
• Joint agreement on changes affecting user populations
OPAC redesign project 4th quarter 2005Basic principles:• Align OPAC page design with Library
web pages • Use standard III web page templates
and amend them• Main search options on initial OPAC
screen • Consideration of diverse user
populations
Search options
Scopes
Issues addressed during the project• Radio buttons vs drop down menu boxes• Guided searches• Colour (so as to remain distinct yet not
conflict with the City of Rockingham OPAC pages)
• Short time frame (few face to face meetings, many decisions made via email consensus)
• Book cover images
City of Rockingham
Search options
Scope menu
KidsOnline interface start screen
Issues addressed (continued)• Short time frame (few face to face
meetings, many decisions made via email consensus)
• Book cover images
Future directions
• RSS feeds for new books• How do we communicate with our
users? Blogs and/or wikis for the IGen users?
• Loading a new set of bibliographic data from Department of Agriculture and Food WA library