Managing the P6 Schedule From An Owner’s Perspective
April 23, 2012
Raquel Speers Shohet, PSP, Vice President
Hill International
Raquel Speers Shohet, PSP
• Degree: BS – Civil Engineering
• University: University of Nevada, Las Vegas
• Years of Experience: 22
• Professional Field: Construction
• Something you do not know about me: I was goalkeeper for University of California, Irvine Women’s Soccer Team
Speaker Biography
7 Challenges for Enterprise Software Rollout
• Understanding the Technology
• Getting past the Software Sales Pitch
• Re-thinking Processes
• Standardizing the Processes
• Training New Processes
• Executive Buy-in
• Commitment
4 Steps for a Successful Rollout of Best Practices
• Define the Processes
• Design the Processes
• Develop the Processes
• Deliver the Processes
1. Process Definition and Current Environment Analysis a. System Definition
Scheduling Specification at Implementation
Scheduling Appendix
Schedule Department Roles and Responsibilities (SOP)
b. Enterprise Database Configuration System Installation
License Purchase Recommendation
CM – approx $2500/license including maintenance
PM Web – approx $3,300/license including maintenance
Phase 1
Minimum Scheduling Requirements
Scheduler Qualification Requirements
Scheduling Software Requirements
Schedule Acceptance
Critical Path Method
Work Breakdown Structure (WBS)
Float
Calendars
Durations
Relationships
Contingency Time
Change of Contract Time
Submittal, Procurement, Delivery Activities
Testing, Training, & Startup Activities
Miscellaneous
Phase 1- Considerations - Scheduling
Specification Sections
State DOT Specification 1.6 Baseline Construction Schedule
C. Schedule Submission
Notice of Award
Within 14 cd of Notice
of Award
Submit Baseline Plan
CPM
Engineer review & return
Within 7 cd of Receipt
Complete Baseline
Schedule and Obtain
Engineer Acceptance
Within 30 cd of Notice of
Award
4. “No progress payments are made Before the Engineer accepts the
baseline Construction schedule.”
2. Process Design and System Access a. Corporate Wide access to scheduling system
Database set up and Installation Process Flow Charts
Consideration for EPS Project Grouping
Security Profiles and Privilege Definitions
User Assignments and Security Profiles
b. Web Access and Dashboard Analytics User List
Phase 2
Security Profiles
GS-01 Users by Global Security Profile Admin Superuser
Administrator
View Global Data
PS-01 Project Security Profile Privileges SUPERUSER, MANAGER, VIEW DATA
Edit details, WBS, Expenses,
Schedule Project
Maintain Baselines
Run Global Changes
Etc,
Phase 2
3. System Integration of Oracle Project Management/ Contract Management
a. Integration and Functional Testing
b. Training Documentation
c. Dashboard Analytics
d. Visible Contract Management Data
Phase 3
4. Live Integration of External Data and Final Process Delivery a. Consultant/ Contractor Access Security
b. Acceptance Review
Phase 4
All projects reside in one database to allow for cross project analysis and reporting MASTER SCHEDULE
P6 Enterprise Scheduling
Project Management is a secure system and requires users to have a login name and password to both read and write to each database. Each user has certain access rights to allow database modification at
the project level as well as the database or global level. (The user login name and password are assigned by the system administrator.)
P6 Enterprise Scheduling
The hierarchical structure starts with the enterprise at its highest level and the activity at its lowest level
P6 Enterprise Scheduling
Data Imported
‘Sandbox’ Data
Verified
Data Revised
Revision Required ‘Production’
No
Yes
P6 Enterprise Scheduling
• Scheduling System Integration Considerations
– Import Templates
– Integration with Primavera P3™
– Integration with Microsoft Project™
– Integration with other Primavera P6™
P6 Enterprise Scheduling
• Calendar Types
– Global
– Resource
– Project
• Work Periods
– Important – P6 is always calculating to
the minute.
26
P6 Enterprise Scheduling
• Documentation • Thorough understanding of contract requirements • DOCUMENTATION • Well thought out procedures • D-O-C-U-M-E-N-T-A-T-I-O-N • Good working relationship between all parties • D-O-C-U-M-E-N-T-A-T-I-O-N
Keys to Success
P6 Implementation Benefits
• Corporate Standardized Processes
• Consistent Project Roadmaps
• Consistent Tracking and Analysis
• Effective Risk Management
• Enhanced Executive Oversight
• Enterprise Reports and Metrics
• Early Issue Identification and Resolution
• Implementation of BMP
• Project Controls Standardization
• Documentation
• Contract Awareness
Conclusion
Questions & Answers
Hoping that you can use these implementation and execution lessons learned outlined in this presentation to
develop schedules quickly and efficiently using
Primavera P6™
Thank you
Raquel Shohet Vice President Operations- Southwest Region
Hill International [email protected]
(702) 515-7490