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Mandates Management Module August 18, 2009 Secretariat for Administration and
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Page 1: Mandates Management Module

Mandates Management Module

August 18, 2009Secretariat for Administration and Finance

Page 2: Mandates Management Module

Article 88a: “Maintain a database with the current mandates, which contains, among other things, the following information: the beginning and end of the mandate, origin of the mandate, program area, organ responsible for its execution, etc. This information must be used as a basis for determining actions to be undertaken by the General Secretariat during the budget year and should be made available to the Member States”. (CP/RES. 703 (1122/97)) dated May 27, 1997.

Article 88b:“Prepare, as far as possible, a classification of the mandates in each area, according to the level of priority the General Secretariat believes they should have”. (CP/RES. 703 (1122/97)) dated May 27, 1997.

Background Mandates on the Management of Mandates

General Standards General Standards

Page 3: Mandates Management Module

AG/RES. 1 (XXXVI-E/08) rev. 1 (Sep. 30, 2008)III.2.d“To instruct the Permanent Council to conduct, beginning in October 2008, a thorough review of all resources and expenditures of the Organization in the context of existing mandates, in order to prioritize and optimize the use of resources for future program-budgets…”

BackgroundMandates on the Management of Mandates

General AssemblyGeneral Assembly

CAAP (Oct. –Nov. 2008)CAAP (Oct. –Nov. 2008)

Has requested the GS/OAS to provide a list of mandates by program area, the cost of executing these mandates and the results of their implementation.

Page 4: Mandates Management Module

Mandates Management Module

Classified according to:• Sources• Pillars• Responsible organizational units

Mandates

Presented according to:• Functional Categories• Pillars• Responsible organizational units

PlannedResults

Linked by:• Pillars• Results• Responsible organizational units

ProgrammedResources

Page 5: Mandates Management Module

Mandates Management Module

Administer the mandates registry

Report on results and resources according to mandates

Ob

ject

ives

PlannedResults

ProgrammedResourcesMandates

Page 6: Mandates Management Module

Mandates Management Module

Mandates Registry

Classification of Mandates

Linking Mandates to Planned Results and Programmed Resources

Follow-up on the Mandates

Fu

nct

ion

s

Mandates PlannedResults

ProgrammedResources

Page 7: Mandates Management Module

Mandates Management Module

Mandates Registry

Classification of Mandates

Linking Mandates to Planned Results and Programmed Resources

Follow-up on the Mandates

PlannedResults

ProgrammedResources

Fu

nct

ion

s

Mandates

Page 8: Mandates Management Module

Mandates RegistryGeneral Assemblies 2006, 2007 and 2008

(ordinary and extraordinary)

General Assemblies 2006, 2007 and 2008 (ordinary and extraordinary)

Charter of the OASCharter of the OAS

Democratic CharterDemocratic Charter

Summits of the Americas (all)Summits of the Americas (all)

Strategic Plan of CIDI (last version)Strategic Plan of CIDI (last version)

Interamerican Conventions (all)Interamerican Conventions (all)

Ministerial Meetings (last meeting of each year)Ministerial Meetings (last meeting of each year)

Interamerican Action Plans and Programs Interamerican Action Plans and Programs

So

urc

es o

f re

gis

tere

d

man

dat

es

All Mandates

Only M

andates for the GS

Mandates PlannedResults

ProgrammedResources

Page 9: Mandates Management Module

Mandates Management Module

Mandates Registry

Classification of Mandates

Linking Mandates to Planned Results and Programmed Resources

Follow-up on the Mandates

Mandates PlannedResults

ProgrammedResources

Fu

nct

ion

s

Page 10: Mandates Management Module

SOURCE RESOLUTION

AG............

SUMMIT.......

CEPCIDI...

CICAD....

CARTA.

AG/RES. 1532 (08)AG/RES. 1533 (08)

.

.

.

.AG/RES. 1611 (09)AG/RES. 1612 (09)

.

.

.

.

.CUMBRE 2001

.

.

.CUMBRE 2005

.

.CEPCIDI 2004

.CEPCIDI 2007

.CICAD 2000

.

.CICAD 2002

.CARTA OEA

.

SUB-PILLARS

EDUCATION....

TRADE...

TOURISM..........

AUDITS....

PUBLIC RELATIONS.....

BUILDINGS..

EQUIPMENT

Mandate 1Mandate 2..Mandate “n”

Mandate 1Mandate 2..Mandate “n”

Mandate 1Mandate 2..Mandate “n”

Mandate 1Mandate 2..Mandate “n”

Mandate 1Mandate 2..Mandate “n”

Mandate 1Mandate 2..Mandate “n” Mandate

Group2

Mandate Group

2

Mandate Group

1

Mandate Group

1

Mandate Group

“m”

Mandate Group

“m”

PILLARS

INTEGRAL DEVELOPMENT

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.POLICY DIRECTION

.

.

.

.

.

.

.

.

.

.INFRASTRUCTURE

.

.

.

Classification of Mandates

Mandates PlannedResults

ProgrammedResources

Page 11: Mandates Management Module

Classification of Mandates

Mandates grouped according to three levels of functional classification:

Mandates PlannedResults

ProgrammedResources

Page 12: Mandates Management Module

Classification of Mandates

Democracy and GovernanceDemocracy and Governance

Human RightsHuman Rights

Integral DevelopmentIntegral Development

Multidimensional SecurityMultidimensional Security

Policy DirectionPolicy Direction

Support to the member StatesSupport to the member States

AdministrationAdministration

InfrastructureInfrastructure

Mandates PlannedResults

ProgrammedResources

Page 13: Mandates Management Module

Classification of Mandates

Measures of protection and follow-up on casesMeasures of protection and follow-up on cases

Support for the policies of promotion and protection Support for the policies of promotion and protection

Examples for Human Rights:

Mandates PlannedResults

ProgrammedResources

Page 14: Mandates Management Module

Classification of MandatesExamples for “Measures of protection and follow-up on cases for Human Rights”

Mandates PlannedResults

ProgrammedResources

Page 15: Mandates Management Module

Mandates Management Module

Mandates Registry

Classification of Mandates

Linking Mandates to Planned Results and Programmed Resources

Follow-up on Mandates

Mandates PlannedResults

ProgrammedResources

Fu

nct

ion

s

Page 16: Mandates Management Module

SOURCE RESOLUTION

GA............

SUMMIT.......

CEPCIDI...

CICAD....

CARTA.

AG/RES. 1532 (08)AG/RES. 1533 (08)

.

.

.

.AG/RES. 1611 (09)AG/RES. 1612 (09)

.

.

.

.

.CUMBRE 2001

.

.

.CUMBRE 2005

.

.CEPCIDI 2004

.CEPCIDI 2007

.CICAD 2000

.

.CICAD 2002

.CARTA OEA

.

SUB-PILLARS

EDUCATION....

TRADE...

TOURISM..........

AUDITS....

PUBLIC RELATIONS.....

BUILDINGS..

EQUIPMENT

Mandate 1Mandate 2..Mandate “n”

Mandate 1Mandate 2..Mandate “n”

Mandate 1Mandate 2..Mandate “n”

Mandate 1Mandate 2..Mandate “n”

Mandate 1Mandate 2..Mandate “n”

Mandate 1Mandate 2..Mandate “n”

PILLARS

INTEGRAL DEVELOPMENT

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.

.POLICY DIRECTION

.

.

.

.

.

.

.

.

.

.INFRASTRUCTURE

.

.

.

Classification of Mandates

Mandates PlannedResults

Mandate Group

2

Mandate Group

2

Mandate Group

1

Mandate Group

1

Mandate Group

“m”

Mandate Group

“m”

ProgrammedResources

Page 17: Mandates Management Module

MandatesGroup

2

MandatesGroup

2

Mandates Group

1

Mandates Group

1

MandatesGroup

“m”

MandatesGroup

“m”

Mandates PlannedResults

ProgrammedResources

Classification of Mandates

Page 18: Mandates Management Module

Classification of Mandates

ORGANIZATIIONALUNIT

SECRETARIAT

DECO......

DSDSM......

CICTE....

CICAD....

DEC..

DTT

SAP.............

SMS.........

SEDI...

Mandates Group

2

Mandates Group

2

Mandates Group

1

Mandates Group

1

Mandates Group

“m”

Mandates Group

“m”

Linking Planned Results

Operating PlanGOAL

123....123....123..123..12.1

Mandates PlannedResults

ProgrammedResources

Page 19: Mandates Management Module

Linking Mandates to Organizational Units

Each group of mandates is assigned to one or more responsible Organizational Unit.Each group of mandates is assigned to one or more responsible Organizational Unit.

Example: the mandate groups within the pillar of Human Rights are assigned, according to their compentency, to the IACHR, to the Court IHR, to the CIM and to the IIN.

Example: the mandate groups within the pillar of Human Rights are assigned, according to their compentency, to the IACHR, to the Court IHR, to the CIM and to the IIN.

Mandates PlannedResults

ProgrammedResources

Page 20: Mandates Management Module

Classification of Results

The operating goals of each Organizational Unit are registered in the Operating Plan System (in use since 2006).

The operating goals are grouped within the mandate groups previously established.

Mandates PlannedResults

ProgrammedResources

Page 21: Mandates Management Module

Linking results with mandates

The operating results are linked to mandate groups according to the responsible organizational units. The operating results are linked to mandate groups according to the responsible organizational units.

Mandate group results are assigned automatically to the corresponding sub-pillars and pillars.Mandate group results are assigned automatically to the corresponding sub-pillars and pillars.

Mandates PlannedResults

ProgrammedResources

Page 22: Mandates Management Module

ORGANIZATIIONALUNIT

SECRETARIAT

DECO......

DSDSM......

CICTE....

CICAD....

DEC..

DTT

SAP.............

SMS.........

SEDI...

Mandates Group

2

Mandates Group

2

Mandates Group

1

Mandates Group

1

Mandates Group

“m”

Mandates Group

“m”

Linking Planned Results

Operating PlanGOAL

123....123....123..123..12.1

Mandates PlannedResults

ProgrammedResources

Human Resource 1 Human Resource n.Material Resource 1Material Resource n

Human Resource 1 Human Resource n.Material Resource 1Material Resource n

Linking Programmed Resources

Page 23: Mandates Management Module

Assigning Resources

The human and material resources, from both the regular fund and other funds, originate from the corresponding approved annual budget.

The human and material resources, from both the regular fund and other funds, originate from the corresponding approved annual budget.

The resources are associated with the operating goals of each unit through the corresponding annual operating plan.

The resources are associated with the operating goals of each unit through the corresponding annual operating plan.

Mandates PlannedResults

ProgrammedResources

Page 24: Mandates Management Module

Linking Resources to Mandates

Each operating goal has human and material resouces associated with it from both the regular fund and other funds.

The resources are linked to mandate groups through the results.

Mandates PlannedResults

ProgrammedResources

Page 25: Mandates Management Module

Mandate Management Module

Mandate Registry

Classification of Mandates

Linking Mandates to Planned Results and Programmed Resources

Follow-up on Mandates

Fu

nct

ion

s

Page 26: Mandates Management Module

Our Challenge

8Sources

Identified

8Sources

Identified

Circa 50Responsible

Organizational Units

Circa 50Responsible

Organizational Units

Page 27: Mandates Management Module

Types of Reports

The standard type of reports covers a three year period with a lag time of one year between mandates and results

The standard type of reports covers a three year period with a lag time of one year between mandates and results

Mandates

PlannedResults

ProgrammedResources

Page 28: Mandates Management Module

Types of Reports

The standard type of reports covers a three year period with a lag time of one year between mandates and results

The standard type of reports covers a three year period with a lag time of one year between mandates and results

Mandates

PlannedResults

ProgrammedResources

Page 29: Mandates Management Module

Types of Reports

The standard type of reports covers a three year period with a lag time of one year between mandates and results

The standard type of reports covers a three year period with a lag time of one year between mandates and results

PlannedResults

ProgrammedResources

Mandates

Page 30: Mandates Management Module

Classification of Mandates

Democracy and GovernanceDemocracy and Governance

Human RightsHuman Rights

Integral DevelopmentIntegral Development

Multidimensional SecurityMultidimensional Security

Policy DirectionPolicy Direction

Support to the member StatesSupport to the member States

AdministrationAdministration

InfrastructureInfrastructure

Page 31: Mandates Management Module

Classification of Mandates

Measures of protection and follow-up on casesMeasures of protection and follow-up on cases

Support for the policies of promotion and protection Support for the policies of promotion and protection

Examples for Human Rights:

Page 32: Mandates Management Module

Classification of Mandates

Preventative measures against forced disappearancePreventative measures against forced disappearance

Follow-up on, and proposals of, criteria used in mechanisms for the protection of human rights

Follow-up on, and proposals of, criteria used in mechanisms for the protection of human rights

Measures against racismMeasures against racism

Access for victims to the Inter-American System of Human RightsAccess for victims to the Inter-American System of Human Rights

Examples for “Measures of protection and follow-up on cases for Human Rights” :

Page 33: Mandates Management Module

Mandate Management Module

Mandate Registry

Classification of Mandates

Linking Mandates to Planned Results and Programmed Resources

Follow-up on Mandates

Fu

nct

ion

s

Page 34: Mandates Management Module

Next StepsReview and validate sources and classification of mandates

Report on qualitative results

Extend the scope to all Pillars

Develop Phase II of the Module

Nex

t S

tep

s

Political Bodies

Organizational Units of the SG

SAF/DPF & DOITS

SAF/DPF & DOITS

Integrate the Module with the core systems of the SGSAF

Page 35: Mandates Management Module

Mandates Management Module

August 18, 2009Secretariat for Administration and Finance

Page 36: Mandates Management Module

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