Manual Edit

8/7/2019 Manual Edit

1/33

INTRODUCTION TO COMPUTER

WHAT IS A COMPUTER?

A computer is an electronic device that accepts data, processes data, stores data if

necessary and brings out the result of its processing in an understandable format calledoutput. It can also be defined as a machine that performs tasks, such as calculations or

electronic communication, under the control of a set of instructions called a program.

Parts of a Computer:

Hardware: These are the physical components of a computer system that can be

touched and handled. They are basically made up of electronic components and

examples include Mouse, Keyboard and hard Disk.

Software: these are set of instructions and codes that make a computer function

properly. They cannot be handled or touched but are very important to the

operation of the computer system.

Firmware: Codes that come with the computer hardware from the manufacturer

which are stored in the Read-Only Memory (ROM) and they stay the same even

in the absence of electricity. An example of firmware is the Basic Input and

Output System (BIOS), which coordinates the transfer of information between

elements of the system.

Application of Computers

They are used to store information in electronic form

They are used to manipulate data and perform calculations

They are used for communication

They are used for entertainment purposes such as music recording and film

production

They are used in forecasting or predicting weather conditions and the stock

market

They are used to automatically control machines in the manufacturing industry

Atoms Institute of Information Technology (ATOMSTECH)

2


2/33

Classification of Computers

Classification of computers can be done in two ways:

Classification by size

Classification by mode of operation

Classification by size

Supercomputers: They are the biggest, fastest and most expensive computers

and they can process trillions of information per second. They are used by the

government for research.

Mainframe Computers: They are also giant computers (next to supercomputers)

which can access billons of data per second. They are used in hospitals and big

companies because of their capability to retrieve huge amount of data.

Minicomputers: These type of computers offer less capability than the

mainframe, they are preferred by small businesses, colleges etc.

Personal Computers (PCs): These are the most common types and are less in

cost and capability. They are also called microcomputers.

Notebooks: They are small in size and low in weight, they have similar capacity

with PCs. They are also called mobile computers.

Classification by mode of operation

Analog Computers: Also known as manual computers, they measure changes in

continuous form. E.g. thermometers and speedometers.

Digital Computers: They measure changes in discrete form and operate in binary

(0s and 1s). E.g. calculator and personal digital assistants (PDAs).

Hybrid Computers: Combines features of both digital and analog computers

Advantages of Computers

They are very fast and accurate

They have capacity to store large amount of information

They make peoples work easier and more efficient


3


3/33

They are easy to use and operate

Disadvantages of Computers

They need electricity to function

They could be quite expensive

In some cases, they lead to unemployment.

Computer Hardware

Input Hardware:

Hardware components that are used to enter data into a computer system which include:

The Keyboard: a typewriter-like device that allows the user to type in text and

commands to the computer.

The Mouse: is a pointing device designed to be gripped by one hand. It has a

detection device (usually a ball, a light-emitting diode [LED], or a low-powered

laser) on the bottom that enables the user to control the motion of an on-screen

pointer, or cursor, by moving the mouse on a flat surface. As the device moves

across the surface, the cursor moves across the screen.

Optical scanner: converts images such as a picture or text into electronic format.

Other input devices include joystick, microphone and light pen.

Output Hardware:

Monitor: also called visual display unit (VDU), it is the television like device

used to display the output of computer processes. There are two types Cathode ray

tube (CRT) and liquid crystal display (LED).

Printer: produces hard copies of documents on the computer systems

Speaker: used to produce sound outputs.

Storage Hardware:

Random Access Memory (RAM): a fast temporary storage device which serves

as the workbench of the computer system.

Hard Disk Drive (HDD): high capacity storage device used to store data

permanently.


4


4/33

Others include Compact Disk (CD) Drive, Flash Disk Drive, Floppy Disk Drive

Digital Structure of a Computer System

CPU

Input Unit: consists of devices through which data or instructions are entered into the

computer e.g. keyboard, mouse, and light pen.Output Unit: consists of devices through which the result or output of computer

processes are displayed e.g. monitor, printer and speakers.

Central Processing Unit: this unit is made up of three components namely:

Arithmetic Logic Unit (ALU): performs arithmetic and logical operation in a

computer system.

Control Unit: also known as the computer administrator or traffic controller. It

controls the flow of data in a computer system. It also coordinates the activity of a

computer system.

Registers: very fast memory element attached to the CPU.

Primary Memory: Fast memory element that stores data temporarily. It is a volatile

memory which is limited in capacity and is used for temporary storage.e.g RAM.


5

InputUnit

ALU CU

OutputUnitREGISTERS

SecondaryMemory

Primary

Memory


5/33

Secondary memory: a memory element that holds data permanently, have large

capacity, not volatile and easily accessible e.g. hard Disk, CD and flash drive.

Computer Software

They are group of related programmes that accomplish specific tasks. There are two

types; System software and Application Software.

System Software: contains several system programmes which contribute to the general

control and performance of the computer system. Examples include the Operating

System, translators and utility software like antiviruses which help optimize the

capability of computers.

Application Software: contains several programmes which solve users defined

problems. They are user oriented in function and interact more with end users than with

the computer components. There are five main categories:

Word processors: used for preparing word documents e.g. MS Word.

Spreadsheet: used for calculation and database management e.g. Ms Excel.

Database: used for manipulating and storing data e.g. Ms Access.

Graphics: used for designing and drawing pictures e.g. Adobe Photoshop.

Presentation: Used for making electronic presentations e.g. Ms Power Point.


6


6/33

WINDOWS OPERATING SYSTEM

The Windows Operating System uses Graphical User interface (GUI) to simplify the

operation of the computer system. GUI employs the use of mouse clicks in performing

actions as against the use of commands in Command Line Interface (CLI).

Classes of Operating System

Single-user OS: allows one single user per time.

Multi-user OS: allows more than one user to perform different tasks.

Network User OS: enables user on a network.

Functions of the Operating System

Coordinates and manipulates the operation of the computer hardware

Enables users to interact with computer system

Enables the security of the computer System

organizes files on a variety of storage media, such as floppy disk, hard drive,

compact disc

Loads users program into computer memory

Mouse Techniques and Applications

Clicking: this is achieved by pressing the left side of the mouse once. It is used to

select a program.

Double clicking: this is achieved by pressing the left button of the mouse twice,

in quick succession. It is used to open programs quickly.

Right Clicking: this is achieved by pressing the right button of the mouse once.

It displays hidden menu.

NB: menu is a list of options from which selections are made; we have main

menu and submenu

Pointing technique: this is achieved by moving the mouse across the window.


7


7/33

Dragging technique: this is achieved by holding down the left side of the mouse

and then dragging.

Triple clicking; this is achieved by pressing the Left side of the mouse thrice in

quick succession.

The Keyboard

The keyboard is an input device that has about 109 functions which are grouped into 5:

1. Functional keys F1 - F12

2. Alphabetic functions A Z

3. Numeric Keys 0-9

4. Arrow keys up, down, left and right

5. Lock keys Caps lock, Nums lock

NB: the shift key is used to move between primary and secondary keys.

Properties of a Window

Desktop: combination of wallpapers or the background and icons.

Taskbar: runs from the leftmost corner of the monitor to the rightmost side

Taskbar

Start button Taskbar icon Time scheduler

Time scheduler: found at the extreme right end of the computer. It is used to make

changes to the system time, date, month and year.

Taskbar icon: displays the name of currently opened program

Start button: This is the key to other application packages. It has options like All

programs, search, run and turn off.

How to turn off a computer

1. Click on Start button

2. Click on Turn off Computer

3. Click on Turn off

How to restart a computer


8


8/33

1. Click on Start button

2. Click on Turn off Computer

3. Click on Restart

How to use time scheduler

1. Double click on time scheduler (dialog box appears)

2. Adjust time, date, month and year

3. Click Apply and OK

How to use Run

1. Click on Start

2. Click on Run

3. Type in the drive name

4. Click on OK

How to use On Screen Keyboard

1. Click on Start

2. Click on All Programs

3. Click on Accessories

4. Click on Accessibility (Ease of Access in Windows Vista)

5. Click on On Screen Keyboard

How to change desktop background

1. Right click on the desktop background

2. Click on properties or personalize for Vista (a property dialog box appears)

3. Click desktop tab

4. Select background option

5. Click on Apply and OK

Applying screen saver through 3D object


2. Click on properties or personalize for Vista (a property dialog box appears)

3. Click screen saver tab

4. Select 3D object

5. Set the timing option


Applying screen saver through 3D text


9


9/33


2. Click on properties (a property dialog box appears)

3. Click screen saver tab

4. Select 3D text

5. Click settings

6. Type in text

7. Click OK

8. Set the timing option


Folders and Files

A folder is a directory where files are kept or stored while a file is a document that is

being worked on.

How to create a folder

1. Right Click on the Desktop

2. Select New

3. Click on folder

4. Customize folders name

5. Double click outside to deselect

How to create a file

1. Click on Start


3. Click on Accessories

4. Click on Notepad

How to save a file

1. Click on file Menu

2. Click on Save As (dialog box appears)

3. Customize files name

4. Click on Save

Renaming File or Folder

1. Right Click on file or folder

2. Click on Rename


10


10/33

3. Customize the name

4. Double click to deselect

Copying file/folder

1. Right Click on file/folder

2. Click on copy

3. Right click on the new environment

4. Click on paste

Deleting file/folder


2. Click on copy

3. How to retrieve deleted information

4. Double click on Recycle bin


6. Click on Restore

How to open a flash drive

1. Insert the flash drive

2. Double click on my computer

3. Double click on Removable disk or the name of the flash to open it


11


11/33

MICROSOFT WORD

Microsoft Word (MS Word) is a word processor application package used to enter, edit,

format and print out text. Other word processors include: Lotus note, Note pad, perfect

writer, word start and word perfect. MS Word is preferred for its efficiency.

How to Launch MS Word

1. Click on Start


3. Click on Microsoft office

4. Click on Microsoft Word

Features of MS Word

Title bar: displays the title of the document you are currently working on.

Menu bar: used in making selections such as saving a file, inserting pictures etc. It

contains options such as file, edit, view etc.

Standard tool bar: contains short cut icons for items on the menu bar.

Formatting bar: used to add effect to texts (BIU).

Scroll bar: used to move up and right, left and right.

Ruler bar: used for measurement.

Drawing bar: graphical bar used to make designs. It is used to draw shapes and to add

effect to shapes.

Selection in MS Word

To select a word double click on the word

To select a line - triple click

To select all on the document - click and drag or press control A


12


12/33

How to Cut, Copy and Paste

1. Select the text or object

2. Right click

3. Click on Copy or Cut

4. Click on the desired location

5. Right click

6. Click on paste

List of Short Cut Keys

S/No Shortcut key Function S/No Shortcut key Function

1 Control + A Select All 22 Control + V Paste

2 Control + B Bold 23 Control + X Cut

3 Control + C Copy 24 Control + Y Redo4 Control + D Generate Duplicate 25 Control + Z Undo

5 Control + E Center Alignment 26 Control + 1 Single Spacing

6 Control + F Find 27 Control + 2 Double Spacing

7 Control + G Go To 28 Control + 5 1.5 Spacing

8 Control + H Replace 29 Alt + F4 Close Window

9 Control + I Italics 30 Alt + Esc Minimise Window

10 Control + J Justify Alignment 31 Alt + F10 Maximise Window

11 Control + K Hyperlink 32 Shift + F3 Change Case

12 Control + L Left Alignment 33 Shift + Arrow

Keys

To select

13 Control + M Indent 34 F1 Help14 Control + N New Document 35 F4 Redo

15 Control + O Open existing

document

36 Control + Alt +

Delete

Bringing up the

Task Manager

16 Control + P Print 37 Alt + Tab Moving from

Window to Window

17 Control + Q Reset Paragraph 38 Alt + F6 Next Window

18 Control + R Right Alignment 39 Control+ Page

down

Move to the last line

of a document

19 Control + S Save 40 Control+ Page

up

Move to the first

line of a document20 Control + T Hanging Indent Control + ] Increases font size

21 Control + U Underline Control + [ Decreases font size

Modification of Font

This involves changing the outlook of a text using format bar and font dialog box.


13


13/33

Steps

1. Click on format on the menu bar

2. Click on font (a dialog box appears)

3. Set parameters (size, color, superscript etc.)

4. Click on OK

NB: in MS Word green lines show improper spacing while red lines show incorrect

spellings.

Paragraph Alignment

This is used to indicate where to start typing. There are four types:

Left Alignment (Control + L)

Right Alignment (Control + R)

Center Alignment (Control + E)

Justify (Control + J)

Bullet and Numbering

This involves the use of signs and numbers to list texts

Steps

1. Click on Format

2. Click on Bullet and Numbering (dialog box appears)

3. Click on Bulleted and Numbered

4. Select the desired bullet

5. Click on OK

Page Break

Used to increase the number of pages on a document

Steps

1. Click on Insert

2. Click on Break (dialog box appears)

3. Click on Page Break

4. Click on OK

Column

Used to divide pages into various segments


14


14/33

Steps

1. Click on Format

2. Click on column (a dialog box appears)

3. Set range of columns

4. Click on OK

To remove column open column dialog box, select one column and click OK.

Drop Cap (also known as initial capital)

Steps

1. Select the letter

2. Click on Format

3. Click on Drop Cap (a dialog box appears)

4. Click on Dropped/Margin

5. Set the Number of lines to drop

6. Click on OK

Inserting Symbols

1. Click on Insert

2. Click on Symbol (dialog box appears)

3. Select desired Symbol

4. Click on Insert button

5. Close dialog box

Inserting Pictures

1. Click on Insert

2. Click on Picture (dialog box appears)

3. Click on type of picture (e.g. Clip Art)

4. Click on desired Picture

5. Click on Insert button

6. Close dialog box

Page Numbering

1. Click on Insert

2. Click on Page Number (dialog box appears)

3. Set the desired position

4. Set Alignment of the Number


15


15/33

5. Click on Format to select the desired format

6. Click on OK

Header and Footer

1. Click on View

2. Click Header and Footer (toolbar appears with the header box)

3. Type in the desired text

4. Click on switch between icon on the header and footer toolbox

5. Type in the desired text on the footer box

6. Close

Boarder and Shading

1. Click on Format

2. Click on Boarder and Shading

3. Select desired task e.g. boarders, page boarders, shading etc.

4. Set necessary parameters e.g. box shadow

5. Click on OK

Tables

Creating Tables

1. Click on Table on the menu bar

2. Click on Insert

3. Click on Table (a dialog box appears)

4. Set the no of Rows/Columns

5. Click on OK

Inserting Row and Column

1. Place Cursor on desired row or cell

2. Click on Table

3. Click on Insert

4. Click on row above or below/column to the left or right

Deleting Row or Column


16


16/33

1. Select the Row and Column

2. Click on Table

3. Click on delete

4. Click on column or row

Merge Cell

Used in joining two or more cells together in a table.

How to Merge Cells

1. Select the cells you want to merge

2. Click on Table

3. Click on Merge Cells

Split Cells

Used in dividing cells in a table

How to Split Cells

1. Select the cells you want to split

2. Click on Table

3. Click on Split Cells

Calculating in a Table

Place Cursor on the Cell (where u want the answer to be)

1. Click on Table

2. Click on Formula (Dialog box) appears

3. Select the desired formula e.g. SUM(LEFT)

Sorting

It is used to arrange letters and words.

1. Click on Tables

2. Click on Sort (Dialog box appears)

3. Set parameters

4. Click on OK

Superscript and Subscript


2. Click on font

3. Select superscript or subscript

4. Click on OK


17


17/33

Creating the Naira Sign (N)


2. Click on font

3. Select double strike through

4. Click on OK

Language Tools

Auto text: used to add text that cannot be found in the system

Steps

1. Click Tools

2. Click Autocorrect (Dialog box appears)

3. Click on auto text

4. Type in desired text

5. Click Add

6. Click OK

Autocorrect: automatically corrects text that its initial is supposed to be capital letter but

in small letter.

Steps

1. Click Tools

2. Click Autocorrect (Dialog box appears)

3. Set necessary parameters (e.g. capitalize name of days)

4. Replace text as you type

5. Click OK

Thesaurus: also known as synonyms, it gives words with similar meanings

Steps

1. Select desired text

2. Click Tools

3. Click on Language

4. Click on Thesaurus

5. Select desired text (i.e. the synonyms in the dialog box)

6. Click on Replace


18


18/33

7. Click OK

Spelling and Grammar

Steps

1. Click Tools

2. Click on Spelling and Grammar (Dialog box appears)

3. Set necessary parameters (add change or ignore)

4. Type in desired text

5. Click Add

6. Click OK

Printing Options

Page Set Up: this makes the setting of a page possible

Steps

1. Click on File

2. Click on page set up (a dialog box appears)

3. Set necessary parameters (e.g. margin, paper size)

4. Click on OK

Print Preview: Helps to check our work and ensure it is well set before printing

Steps

1. Click on File

2. Click on print preview (the preview window appears)

3. Click on document to zoom out or zoom in

4. Click on close

Print: this produces hard copies of documents

Steps

1. Click on File

2. Click on print (dialog box appears)

3. Set the name of the printer

4. Set page range

Drawing bar


19


19/33

The drawing bar makes it possible to design in MS word and it contains various shapes

and tools which include:

Pick tool: master tool that enables you to pick or drop other tools

Line tools: used to draw lines

Oval tool: used to draw circles

Rectangle tool: used to draw rectangles

Text box: Used to type text in a box

Word Art: Involves autotyped text in design format

Clip Art: contains default pictures

Line style: used to choose any desired line style

Arrow tool: used to draw arrow

Arrow style: used to choose any desired arrow style

3-D style: used to add block form to an object

Shadow style: used to add shadow to objects

Auto shapes: comprises of various shapes to use for design e.g. basic shapes, line shapes,

flow charts etc.

Rotating tool: used to rotate an object and text

Font colour: used to apply color to text

Line Color: used to apply color to lines

Fill color: used to apply color to background of objects

Fill effect: its under fill color and is used to mix two or more colors eg. Gradient

Dash style: used to select desired dash style

Writing Professional CV

1. Click on File

2. Click on new (dialog box appears)

3. Click on my computer

4. Click on other documents

5. Click on Resume wizard

6. Click on OK (a dialog box appears)

7. Click on next

8. Select desired style


20


20/33

9. Click on next

10. Click on desired type

11. Click on next

12. Type in the necessary information

13. Click on next

14. Select headings

15. Click on next

16. Click on more headings if desired

17. Click next

18. Click add/remove if desired

19. Click on move up or move down if desired

20. Click on finish

Calendar Wizard

1. Click on File

2. Click on new (dialog box appears)

3. Click on my computer

4. Click on other documents

5. Click on Calendar wizard


7. Click on next

8. Select desired style

9. Click on next

10. Set direction (e.g. portrait, landscape)

11. Click on yes/no

12. Click on next

13. Set starting and ending month

14. Click on next

15. Click on finish

Saving an MS-word document with password

1. Click on file

2. Click on Save As (a dialog box appears)

3. Click on Tools


21


21/33

4. Click on Security or General Options

5. Enter password to open and password to modify

6. Click on OK

MICROSOFT EXCEL


22


22/33

This is an application package used for complex calculations and for database

management. It is made up of workbook and worksheets. Each worksheet is made up of

columns and rows. There are 256 columns and 65, 536 rows. By default MS Excel has 3

worksheets.

Terminologies

Columns/fields: Vertical lines, labeled or ranging from A-IV. They are collection of

related data.

Rows/Records: horizontal lines ranging from 1-65536. They are collection of different

data values.

Cells: combination of rows and columns. They are labeled by combining the label of

columns and rows e.g. A2.

Reference: a command that is used to work with formulas and data values contained in a

cell. It identifies a cell or range of cells on a worksheet and tells MS excel where to look

for the values or data you want to use in a formula.

Launching MS Excel

1. Click on Start


3. Click on Microsoft office

4. Click on Microsoft Excel

Features of excel

Title bar, menu bar, standard tool bar, formatting bar, scroll bar, drawing bar, status bar,

sheet tab, name box.

How to Insert Text

1. Activate the Cell

2. Type the desired text

Adjusting Rows and Columns

1. Place the cursor on Row or Column header

2. Adjust to the left/right or up/down

Filling in series of numbers


23


23/33

1. Type in the first number

2. Select the range of cells

3. Click on edit

4. Click on fill

5. Click on series (dialog box appears)

6. Enter last number

7. Click on OK

Formula in Excel (Simple Formula)

Formula is an equation used to manipulate data or value in Excel worksheet

Type equal to sign (=) in the cell and then the formula e.g. = C3+D3

Types of Operators

Arithmetic Operators: Used for arithmetic calculations (+,-, /,*, ^)

Logical Operators: used for logical comparisons of values in cells (, =, =)

Referential Operators: used to set the range of cells e.g. colon (;), comma (,).

Function

Made up of various formula configured in the excel worksheet.

Various types of functions

Math & Trig e.g. sum, sine

Statistical e.g. mean, median

Logical e.g. true/false, less than

Date & Time

Steps on how to use function

1. Click on cell where you want your answer to be

2. Click on insert

3. Select function (dialog box appears)

4. Select desired function

5. Click on desired task to be performed (formula)

6. Click on OK

Formatting Worksheet


24


24/33

1. Click on format

2. Click on cell (dialog box appears)

3. Set the necessary parameters in the dialog box e.g. font

4. Click on OK

Selecting Background color for a worksheet

1. Select the text area

2. Click on fill color icon on formula bar

Merge and Centre

1. Select the cells

2. Click on merge and centre icon on the formula bar

Inserting worksheet

1. Click on insert

2. Click on worksheet

Renaming Worksheet

1. Right Click on worksheet

2. Click on rename

3. Type in the desired text

4. Click outside to deselect

Moving text from one worksheet to another

1. Select the text

2. Click on edit

3. Click on cut/copy

4. Move to the next worksheet

5. Click on edit

6. Click on paste

Inserting row/column

1. Place the cursor on the desired row/column

2. Click on insert

3. Click on row/column

Deleting a worksheet


25


25/33

1. Right click on the worksheet button

2. Click on delete

3. Click on OK

Printing with boarders/using printable lines


2. Click on format

3. Click on cells(dialog box appears)

4. Click on boarder tab

5. Select option(outside/inside)

6. Set other parameters

7. Click on OK

Sorting and filtering

1. These are two features that make database management possible in excel

2. To sort


4. Click data on menu bar

5. Click on sort (dialog box appears)

6. Select Sort ascending or descending

7. Click on OK

Filtering is the process of selecting specific data for view and further processing in excel

To filter

1. Select text area

2. Click on data

3. Click on filter (drop down button appears on worksheet)

4. Click on desired button to filter desired record

IF statement

Checks whether a condition is met, and returns one value if true and another value if false

=if(c3>=70,"A",if(c3>=60,"B",if(c3>=50,"C",if(c3>=45,"D",if(c3>=40,"E",if(c3


26/33

Protecting worksheet

1. Click on tools

2. Click on protection

3. Click on protect worksheet (dialog box appears)

4. Type desired password

5. Click OK

6. Reenter password

7. Click on OK

Representing data on a chart

1. Select text

2. Click on insert

3. Select chart (dialog box appears)

4. Select desired type

5. Click on next

6. Select desired chart object

7. Set series (e.g. rows & columns)

8. Check data range

9. Click on next

10. Set parameters (e.g. title, label etc.)

11. Customize chart and sheet name if desired

12. Click on finish

MS POWER POINT


27


27/33

Ms Power Point is a presentation application software package used for seminars,

advertisements, lectures and film productions.

Advantages

It makes presentations easier and better

It makes it possible to use diagrams, pictures video and sound during presentation

It helps to utilize time properly

Terminologies

Slide: an environment where text and objects are inserted

Place holder: Work areas in a slide where text and object are placed. There are two types

Title placeholder: where title is typed

Subtitle placeholder: where body of presentation is typed

Slide Layout: an environment where various slides are contained

Launching Ms Power Point

Click on Start

Click on All Programs

Click on Microsoft office

Click on Microsoft Power pointFeatures of Ms Power Point

Title bar, menu bar, standard tool bar, formatting bar, scroll bar, roller bar, drawing bar,

view bar and status bar.

Options in Ms Power Point

Auto content wizard: gives pre-designed slide suggestions on a particular presentation.

It has various categories such as all, sales and marketing.

Existing presentation: this is the presentation that has been created already

Design template: also known as background colour. It contains various backgrounds that

can be applied to slides.

Blank presentation: slide presentation that has to be built from scratch


28


28/33

Steps on auto content wizard

1. Click on file

2. Click on new

3. Click on auto content wizard

4. Click on next

5. Select category (e.g. marketing, sales)

6. Select topic

7. Click next

8. Click on screen presentation

9. Type the title of the presentation

10. Click next

11. Click finish

Steps on existing presentation

1. Click on file

2. Click on open (a dialog box appears)

3. Select the desired presentation

4. Click on open

Steps on design template

1. Click on file

2. Click on new (a dialog box appears)

3. Click on design template

4. Select desired template


6. Select desired slide

7. Click on OK

Steps on Blank Presentation

1. Click on file

2. Click on new (a dialog box appears)

3. Click on blank presentation


Inserting text in a Slide


29


29/33

Normal text: this the regular text you use when you open your power point.

Text from text box: this refers to the text entered into the text box.

Text from Word Art: text entered into word art.

Text from Auto shape: text entered into autoshape.

Inserting a new slide

1. Click on Insert

2. Click on New slide (dialog box appears0


4. Click on OK

View

View options are used to check or view ones work closely in different format.

Types of view

Normal view: this is the work area where presentation is designed.

Slide view: used to view the content of the slide closely

Slide sorter view: used to view all the slides in a presentation. Here slides can be

arranged, rearranged, deleted or hidden.

Outline view: used to view the outline of a slide

Slide show: used to display the content of a slide on a full screen (F5)

Background Colour

1. Click on format

2. Select background (dialog box appears)

3. Click on drop down arrow

4. Select desired colour or click on more colours if desired

5. Click on Apply or Apply to all

Fill Effect

1. Click on format

2. Select background (dialog box appears)

3. Click on drop down arrow


30


30/33

4. Select fill effect (dialog box appears)

5. Select the desired button e.g. gradient, texture, pattern, picture

6. Set the necessary parameters

7. Click on OK


Slide Transition

This is the process of moving from one slide to another. The effect applied is called slide

transition effect.

Steps on slide transition

1. Click on slide show on the menu bar

2. Click on slide transition (dialog box appears)

3. Select desired effect


Animation

This is the process of moving texts or objects electronically. The effect applied is called

animation effect. There are two types:

Custom animation: this is effect applied to text or object

Steps

1. Click on slide show

2. Click on custom animation (dialog box appears)

3. Click on effect button

4. Click on text or object in the text box

5. Select desired effect from the effect box

6. Click on preview button if desired

7. Click on Apply

Time Animation: this involves applying timing to the effect applied to an object or text.

Steps


2. Click on Custom Animation (dialog box appears)


31


31/33

3. Click on drop down arrow of effect

4. Click on timing

5. Set the time desired

6. Click on apply

Inserting picture on Slide

1. Click on Insert

2. Select picture

3. Select from file(dialog box appears)

4. Locate directory

5. Click on OK/Insert

Inserting sounds and movies in a Slide

1. Click on Insert

2. Select movies and sound

3. Select play audio CD (dialog box appears)

4. Set the range of the track

5. Click on OK/Play

Action button

This is used to move through slides in a presentation

Steps

1. Select the slide on the normal view


3. Click on action button

4. Click on desired button

5. Take it to desired the position on the slide and drag

6. Adjust to desired size

Duplicating slides

1. Select the slide

2. Click on insert

3. Select duplicate slide

Deleting a Slide


32


32/33

1. Select the slide

2. Press delete on the keyboard

Loop Continuously

1. This enables the continuous display of slides


3. Click on set up show

4. Click on loop continuously until escape

Colour and Lines

1. Click on format

2. Click on auto shapes

3. Click on colour and lines

4. Click on drop down arrow to select desired fill colour

5. Click on drop down arrow to select desired line color

6. Set the desired line size

7. Click on OK

Rehearse Timing

This is the process of timing a slide automatically (used for adverts and film production).

Steps


2. Select Rehearse timing (the slide show window appears)

3. Set desired timing for each slide

4. Click on yes

Custom Show

Used to generate slide presentation from a particular presentation (maybe six out of ten

slides).

Steps

1. Click on show on the menu bar

2. Click on custom show (dialog box appears)


33


33/33

3. Click on new

4. Customize the show name


6. Click on add button

7. Click on remove button (to remove unwanted slides)

8. Click on OK

9. Click on show if desired or OK

34

Date post:	08-Apr-2018
Category:	Documents
Upload:	abiola-olumide-olatunde
View:	225 times
Download:	0 times

Manual Edit

Documents