GENERALDIRECTORATEOFSEAFARER

CERTIFICATIONDEPARTMENT

MANUALFORINDIVUALCERTIFICATEOFAPPLICATION

ROLBROKER

INDEX

1. IndividualCertificateofEndorsementApplication

a. Biometric

2. IndividualCertificateofApplication

a. Biometric

3. CourseEndorsement/CertificateofProficiency/EndorsementofCertificateofProficiency

ThePanamaMaritimeAdministrationlookingforwardtoimproveinhisservicesintroduce:

• FASTSERVICE:Thisserviceallowstheapplicanttogeta“PRIORITY”statusatthemomentofthe

evaluation.Pleasenotethisstatusisonlyfornewapplication.Itwouldnotbeapplytoexisting

application.

o Thecostofcourierhastobepaidbytheapplicant.o The“FASTSERVICE”wouldbeaccepteduntiltwo(2)hoursbeforeclosinghoursofthe

RegionalDocumentationOfficethatattendsyourConsulate.o All“FASTSERVICE”issubjecttotheEvaluationprocessandmustfulfilltherequirementsof

theapplication.

DEFINITIONSForthepurposeofthismanualandinaccordancewithResolutionJ.D045-2016,whichholdstheNationalandInternationalStandardsforTrainingandCertificationinaccordancewiththeSTCW´78,asamended,highlightthefollowingdefinitions.

• MaritimeTrainingCenter(MTC): Meansaneducationalinstitutionespeciallydesignedforthemaritimetraining,whichhastrainingprograms,experiencedqualifiedinstructors,qualitymanagementsystem,facilitieswithteachingclassrooms,equipmentandsimulators,andthathasbeenrecognizedbytheGDSofthePMA,complyingwiththeestablishedrequirementsbytheSTCW’78Convention,asamended,andthecurrentandapplicablelegislation.Theeducationalinstitutionmusthaveitsownfacilities;andinthecaseofhavingagreement(s)withotherinstitutions,mustguaranteetheusage,controlandmaintenanceofthefacilities.

• CourseCertificate: MeansadocumentissuedtoseafarersbyaMTCrecognizedbyaStateParty,whichcomplieswiththepertinentdispositionsoftheConventionSTCW’78,asamended,whichconstitutesdocumentaryprooforevidenceoftheapprovedtrainingofthecompetenciesrequiredbytheConventionSTCW’78,asamended.

• CertificateofProficiency: MeansacertificateapprovedandissuedbytheGDSorotherStateParty,otherthanacertificateofcompetency,inwhichisstatedthattherelevantrequirementsoftraining,competenciesorseagoingserviceintheConventionhavebeenmet.WhenthecertificateofproficiencyhasbeenissuedbyotherdifferentStateParty,itcanbeendorsedbythePMA.

1. CERTIFICATEENDORSEMENT

Onthemainscreenmustselect“CertificateEndorsement”,asshowninthepicture.

Step1–StartingtheApplication:

Onceyouselect“CertificateEndorsement”,anotherscreenwoulddisplaywhereyouhaveintroducetheinformationoftheCertificateofCompetenceoftheapplicant,alsobelowwouldhavetwoadditionaloptions:

• SpecialCost:onceyouselectaboxwilldisplayinwhichhavetointroducetheIMOnumberfromthevesselasperthecompanyletter.(ThisspecialcostisinaccordancewithRES.J.D046–2015).IftheIMOnumberwerenotregister,amessagewillpopup“TheIMOnumberisnotcompatible”,nodiscountwouldbeassign.

• FastService:Onceyouselectthisoptiontheapplicationwouldgetastatusof“PRIORITY”beforetheothersapplications.ThisservicewillhaveacostofB./100.00Balboas.ThiscostwouldbeshownintheOfficialReceipt.

*Example:inthiscasewewouldcheckintheboxofFASTSERVICE

STEP2–PersonalDetails:

Onthenextscreenyouwouldhavetointroducesomeinformation(first/secondname,First/secondSurname,PassportNumber)oftheapplicanttocheckifit´salreadyinoursystem.Ifitdoesnotpopsup,amessagewillpop“noelementsasperyoursearchhasbeen found”soyouwouldhave toselect theoption“insert” tocontinuewith theprocessofregistration.

Onthenextscreenyoumustfill-uptheformwiththepersonalinformationoftheapplicantasshowninthePASSPORT.

Note:Intheemailaddress,pleaseinsertthebroker´semail.

STEP3–Applicant´sDocuments:

Thenextscreenwillshowtherequirementsfortheselectedcapacity.Inthisstepyoumustattachedallthedocumentsstatedintheformandinserttheexpirydateofeachdocument.

Onthescreenwouldseeasectioncall“OPTIONALCOURSES”,thisisonlyforSecuritycourses(inthisex.IMO3.26or3.19),alsoasectioncall“MarineTrainingCenter”,inSpanish“CFM”,inwhicha“VerificationCost”(B./50.00)canbechargetoyourapplication,pleaserefertothetablebelow:

Situations Action Verificationcost

IftheCourseCertificateisissuebyanAuthorized

MaritimeTrainingCenterofPanama

SelecttheMARINETRAININGCENTER,whoissuethecertificate

NO

IftheCertificateofProficiencyisissuebyanotherStatePartyaccordingtotheSTCW´78as

amended,andhasnoRESTRICTIONSwithPMA.

SelecttheoptionCERTIFICATEOFPROFIENCYISSUEDBYANOTHER

ADMINISTRATION

NO

IftheCourseCertificateisissuebyanotherMaritime

TrainingCenterauthorizedbyanotherStatePartyandhasno

RESTRICTIONSwithPMA.

Donotchooseanyoption YES

Note:

*InthissectiontheCoursecertificateortheCertificateofProficiencymustbyattached.

*IfaCourseendorsementwasissued,pleaseattachedit,butthisdonotexemptfromthePENALTYofverificationtotheapplicant.

*Exe.NoCFMwasselected.

*ONLYNEEDTOSELECTONEOPTIONALCOURSE

STEP4–PrintingtheAcknowledgmentreceipt:

Inthissectionwoulddisplaytheinformationoftheapplication,applicantpersonalinformation,andCostinformation.

*Exe.Rememberweselected“FASTSERVICE”

Accordingtotheexample,thetotaltopayisB./430.00balboas,segregatedas:

• B./10.00-ConsularFEE• B./270.00–CertificateEndorsementcost• B./100.00–FASTSERVICEFEE• B./50.00–VerificationCostoftheSecuritycourse.

A- Biometrics

Onthemainscreenselecttheoption“Biometricsforapplication”

NextyoucandothesearchoftheapplicationsusingtheNumberoftheapplicationortheConsulateinwhichyouareworkingwithorthedatewhenyoustart/finishtheapplication.

Tocontinuewiththeprocess,youmustselectthe“arrow”shownattheendandonthenextscreenclickon“continue”

Therearetwo(2)waystocapturetheBiometrics:

1. By using the option “photo and signature” in which allows you to capture the photo and the signatureindividually.

2. Byusingtheoption“BackOffice”inwhichallowsyoutocapturethephotoandsignatureinasamepage.

Afterselectingthephotoalwaysclickat“CUTPHOTO”tosaveit.Dothesameprocedureforthesignature.

Afterfinishingattachingbutbiometricsclickin“SAVE”sotheprocesswouldfinish.

AfterfinishingtheprocessofBiometrics,theapplicationwouldcontinueitsprocess“PENDINGOFACCEPTANCEOFTHECONSUL”

2. CertificateApplication

Onthemainscreenmustselect“CertificateApplication”

STEP1–StartingtheApplication:

Onthenextscreenmustselectthecapacityandgradeinwhichyouwillapply.(ExamplewechooseOILER.)

• SpecialCost:onceyouselectaboxwilldisplayinwhichhavetointroducetheIMOnumberfromthevesselasperthecompanyletter.(ThisspecialcostisinaccordancewithRES.J.D046–2015).IftheIMOnumberwerenotregister,amessagewillpopup“TheIMOnumberisnotcompatible”,nodiscountwouldbeassign.

• FastService:Onceyouselectthisoptiontheapplicationwouldgetastatusof“PRIORITY”beforetheothersapplications.ThisservicewillhaveacostofB./100.00Balboas.ThiscostwouldbeshownintheOfficialReceipt.

*Example:SPECIALCOSTandFASTSERVICEwereselect

Oncecompletetofill-upthedata,pleaseclick“continue”bottom.

Step2-PersonalDetails:

Onthenextscreenyouwouldhavetointroducesomeinformation(first/secondname,First/secondSurname,PassportNumber)oftheapplicanttocheckifit´salreadyinoursystem.Ifitdoesnotpopsup,amessagewillpop“noelementsasperyoursearchhasbeen found”soyouwouldhave toselect theoption“insert” tocontinuewith theprocessofregistration.

Onthenextscreenyoumustfill-uptheformwiththepersonalinformationoftheapplicantasshowninthePASSPORT.

Note:Intheemailaddress,pleaseinsertthebroker´semail.

Step3–Applicant´sDocuments:

Thenextscreenwillshowtherequirementsfortheselectedcapacity.Inthisstepyoumustattachedallthedocumentsstatedintheformandinserttheexpirydateofeachdocument.

Onthescreenwouldseeasectioncall“OPTIONALCOURSES”,thisisonlyforSecuritycourses(inthisex.IMO3.27or3.26or3.19),alsoasectioncall“MarineTrainingCenter”,inSpanish“CFM”,pleasereferstothetablebelow:

Situations Action

IftheCourseCertificateisissuebyanAuthorizedMaritimeTrainingCenterofPanama

SelecttheMARINETRAININGCENTER,whoissuethecertificate

IftheCertificateofProficiencyisissuebyanotherStatePartyaccordingtotheSTCW´78asamended,andhasnoRESTRICTIONSwithPMA.

SelecttheoptionCERTIFICATEOF

PROFIENCYISSUEDBYANOTHER

ADMINISTRATION

IftheCourseCertificateisissuebyanotherMaritimeTrainingCenterauthorizedbyanotherStatePartyandhasnoRESTRICTIONSwithPMA.

Donotchooseanyoption

*ONLYNEEDTOSELECTONE

OPTIONALCOURSES

3.19-3.26-3.27

STEP4-PrintingtheAcknowledgmentreceipt:

Inthissectionwoulddisplaytheinformationoftheapplication,applicantpersonalinformation,andCostinformation.

.

*Exe.Rememberweselected“FASTSERVICE”and“SPECIALCOST”

Accordingtotheexample,thetotaltopayisB./197.50balboas,segregatedas:

• B./10.00-ConsularFEE• B./87.50–CertificateApplicationasOILER–SPECIALCOST• B./100.00–FASTSERVICEFEE

B- Biometrics

Onthemainscreenselecttheoption“Biometricsforapplication”

NextyoucandothesearchoftheapplicationsusingtheNumberoftheapplicationortheConsulateinwhichyouareworkingwithorthedatewhenyoustart/finishtheapplication.

Tocontinuewiththeprocess,youmustselectthe“arrow”shownattheendandonthenextscreenclickon“continue”

Therearetwo(2)waystocapturetheBiometrics:

1. By using the option “photo and signature” in which allows you to capture the photo and the signatureindividually.

2. Byusingtheoption“BackOffice”inwhichallowsyoutocapturethephotoandsignatureinasamepage.

3. COURSEENDORSEMENT/CERTIFICATEOFPROFIENCY/ENDORSEMENTOFCERTIFICATEOFPROFICIECY

Onthemainscreenselecttheoption“CourseEndorsement”

Step1–StartingApplication:

Onceyouselect“CourseEndorsement”application,nextistochoose:

• TheCourse:alistofendorsablecourseswillshow.• Deliveryplace:countryinwhichthecertificatewouldbedelivering.• ExtensionandValidity:IfselectYES,meanstoextendthecourseandanadditionalcostwouldbecharge,If

selectNOonlywouldchargefortheendorsement.

*IMPORTANT:AlltheTANKERScourses(IMO1.01,1.02,1.03,1.04,and1.05)willonlyacceptforissuingCertificateofProficiency(COP)orEndorsementofCertificateofProficiency(RCOP),inthefollowingsituations:

-ACertificateofProficiencywillbeissueonlytotheCourseCertificateissuebyAuthorizedMaritimeTrainingCentersofPanama.

-AnEndorsementofCertificateofProficiencywillbeissuetotheCertificateofProficiencyissuedbyanotherStatePartyinaccordancewithSTCW´78anhasnorestrictionswiththePMA.

Step2–PersonalDetails:

Onthenextscreenyouwouldhavetointroducesomeinformation(first/secondname,First/secondSurname,PassportNumber)oftheapplicanttocheckifit´salreadyinoursystem.Ifitdoesnotpopsup,amessagewillpop“noelementsasperyoursearchhasbeen found”soyouwouldhave toselect theoption“insert” tocontinuewith theprocessofregistration.

Onthenextscreenyoumustfill-uptheformwiththepersonalinformationoftheapplicantasshowninthePASSPORT.

Note:Intheemailaddress,pleaseinsertthebroker´semail.

Step3-PrintingtheAcknowledgmentreceipt:

Inthissectionwoulddisplaytheinformationoftheapplication,applicantpersonalinformation,andCostinformation.

Afterprintingtheacknowledgementreceipt,nextmust“confirmprinting”,andthen“continue”

Paso4-Applicant´sDocuments:

Thenextscreenwillshowtherequirementsfortheselectedcapacity.Inthisstepyoumustattachedallthedocumentsstatedintheformandinserttheexpirydateofeachdocument.

Onthescreenwouldseeasectioncall“CFM”,meaningto“MarineTrainingCenter”,inSpanish“CFM”,pleaserefertothetablebelow:

Situations Action

IftheCourseCertificateisissuebyanAuthorizedMaritimeTrainingCenterofPanama

SelecttheMARINETRAININGCENTER,whoissuethecertificate

IftheCertificateofProficiencyisissuebyanotherStatePartyaccordingtotheSTCW´78asamended,andhasnoRESTRICTIONSwithPMA.

SelecttheoptionCERTIFICATEOF

PROFIENCYISSUEDBYANOTHER

ADMINISTRATION

IftheCourseCertificateisissuebyanotherMaritimeTrainingCenterauthorizedbyanotherStatePartyandhasnoRESTRICTIONSwithPMA.

Donotchooseanyoption

.

*IMPORTANT:

AlltheTANKERScourses(IMO1.01,1.02,1.03,1.04,and1.05)willonlyacceptforissuingCertificateofProficiency(COP)orEndorsementofCertificateofProficiency(RCOP),inthefollowingsituations:

-ACertificateofProficiencywillbeissueonlytotheCourseCertificateissuebyAuthorizedMaritimeTrainingCentersofPanama.

-AnEndorsementofCertificateofProficiencywillbeissuetotheCertificateofProficiencyissuedbyanotherStatePartyinaccordancewithSTCW´78anhasnorestrictionswiththePMA.

BothCertificateswillhaveacostofB./40.00.Eachone.

Situations Action DOCUMENT

IftheCourseCertificateisissuebyanAuthorizedMaritimeTrainingCenterofPanama

SelecttheMARINETRAININGCENTER,whoissuethecertificate

CERTIFICATEOFPROFICIENCY

IftheCertificateofProficiencyisissuebyanotherStatePartyaccordingtotheSTCW´78asamended,andhasnoRESTRICTIONSwithPMA.

SelecttheoptionCERTIFICATEOF

PROFIENCYISSUEDBYANOTHER

ADMINISTRATION

ENDORSEMENTFOCERTIFICATEOFPROFICIENCY

Step5-PrintingtheAcknowledgmentreceipt:

Inthissectionwoulddisplaytheinformationoftheapplication,applicantpersonalinformation,andCostinformation.

Afterfinishingtheprocess,theapplicationwouldcontinueitsstatus“PENDINGOFACCEPTANCEOFTHECONSUL”