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Manu's proposal

Date post: 07-May-2015
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Business Proposal and its contents are explained briefly..
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1 PROPOSALS
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  • 1.PROPOSALS 1

2. P ROPOSALS2A special type of analytical report designed to get products, plans or projects accepted by others.Proposals are an important job related writing because its acceptance of proposals can lead to significant operational improvements, new business, additional jobs & safer working conditions. 3. P ROPOSALS A RE 3A persuasive message in which a writer analyzes a problem and recommends a solution.The problem maybe: A need for equipmentServicesResearchPlan of action etc 4. 4The recommended solution maybe: ProductsPersonnelA business studyA description of work to be performedOther outcomesProposals are common in business.They must be clear, concise and meet readers expectations 5. T YPES5OFP ROPOSALSExternal Proposals Submitted to decision makers outside of an organization, such as clients & government agencies.More formal, often compete for a clients business, legally binding.Form the basis of a contract of approval is granted, so they are prepared with extreme care.Spells out precisely what your company will provide under specific T & C 6. I NTERNAL P ROPOSALS6submitted to organization.decisionmakersinonesownTwo primary purposes of a proposal is: to seek approval for a project or course of action (such as revising recruiting procedures, changing the companys training programmes, reorganizing a department, engaging in a special studies or adopting a more efficient way of doing something)To request additional resources (such as new or upgraded capital assets, human resources or operating funds.) 7. 7Solicited Proposals Prepare in response to a request for proposal.RFP includes instructions that specify the exact type of work to performed with guidelines on how & when the company wants the work completed.Writers must provide all the requested information & use the specified format. 8. 8U NSOLICITED P ROPOSALS Initiated by organizations attempting to obtain business without a specific invitation from a potential client.Writer makes the first move. 9. I NFORMAL P ROPOSALS9Generally take the form of letters or memos.Some corporations or government agencies encourage or require proposal writers to submit preproposals.These are to provide a succinct description of the project.The funding agency will then either reject the proposal or direct the writer to submit a full proposal. 10. P LANNING P ROPOSAL103 steps: Analyze Study the situation and define the problem.Investigate Gather primary and secondary information.Adapt Establish a good audience relationship and choose the right channel. 11. FORMAT OF PROPOSAL (LONG PROPOSALS)TITLE PAGE LETTER OF TRANSMITTAL EXECUTIVE SUMMARYTITLE PAGE:TABLE OF CONTENTSINTRODUCTIONTitleName of person submittingSubmitted toDateBACKGROUND PROCEDURESEQUIPMENT AND FACILITIES PERSONNEL BUDGET APPENDIXES 12. FORMAT OF PROPOSAL (LONG PROPOSALS)TITLE PAGE LETTER OF TRANSMITTAL EXECUTIVE SUMMARYLETTER OF TRANSMITTAL:TABLE OF CONTENTSINTRODUCTIONThe letter contains information about the particular project, Includes the recipient's address, your address, a salutation and closingBACKGROUND PROCEDURESEQUIPMENT AND FACILITIES PERSONNEL BUDGET APPENDIXES 13. FORMAT OF PROPOSAL (LONG PROPOSALS)TITLE PAGE LETTER OF TRANSMITTAL EXECUTIVE SUMMARYEXECUTIVE SUMMARY:TABLE OF CONTENTSINTRODUCTION BACKGROUNDMost importantA comprehensive overviewSummarize the objectivesProcedurePROCEDURESEQUIPMENT AND FACILITIES PERSONNEL BUDGET APPENDIXES 14. FORMAT OF PROPOSAL (LONG PROPOSALS)TITLE PAGE LETTER OF TRANSMITTAL EXECUTIVE SUMMARYTABLE OF CONTENTS:TABLE OF CONTENTSINTRODUCTION BACKGROUNDMain headings with page no.List of tablesFigures and illustrationsPROCEDURESEQUIPMENT AND FACILITIES PERSONNEL BUDGET APPENDIXES 15. FORMAT OF PROPOSAL (LONG PROPOSALS)TITLE PAGE LETTER OF TRANSMITTAL EXECUTIVE SUMMARYINTRODUCTION: PurposeProblemScope(what boundaries are you setting to accomplish your objectives)TABLE OF CONTENTSINTRODUCTION BACKGROUND PROCEDURESEQUIPMENT AND FACILITIES PERSONNEL BUDGET APPENDIXES 16. FORMAT OF PROPOSAL (LONG PROPOSALS)TITLE PAGE LETTER OF TRANSMITTAL EXECUTIVE SUMMARY TABLE OF CONTENTSBACKGROUND:INTRODUCTION BACKGROUNDPreviously work completed on identical or related projectsPROCEDURESEQUIPMENT AND FACILITIES PERSONNEL BUDGET APPENDIXES 17. FORMAT OF PROPOSAL (LONG PROPOSALS)TITLE PAGE LETTER OF TRANSMITTAL EXECUTIVE SUMMARYPROCEDURES:TABLE OF CONTENTSINTRODUCTION BACKGROUNDHow will you complete the projectStepsPROCEDURESEQUIPMENT AND FACILITIES PERSONNEL BUDGET APPENDIXES 18. FORMAT OF PROPOSAL (LONG PROPOSALS)TITLE PAGE LETTER OF TRANSMITTAL EXECUTIVE SUMMARYPERSONNEL:TABLE OF CONTENTSINTRODUCTIONPersonnel arrangementsThe company areas involvedIndividual qualificationsBACKGROUND PROCEDURESEQUIPMENT AND FACILITIES PERSONNEL BUDGET APPENDIXES 19. FORMAT OF PROPOSAL (LONG PROPOSALS)TITLE PAGE LETTER OF TRANSMITTAL EXECUTIVE SUMMARYBUDGET:TABLE OF CONTENTSINTRODUCTION BACKGROUNDTabular formBudget justification paragraphPROCEDURESEQUIPMENT AND FACILITIES PERSONNEL BUDGET APPENDIXES 20. TITLE PAGE LETTER OF TRANSMITTAL EXECUTIVE SUMMARYAPPENDIXES:TABLE OF CONTENTSINTRODUCTION BACKGROUNDReferencesTablesMaps, graphs(if any)PROCEDURESEQUIPMENT AND FACILITIES PERSONNEL BUDGET APPENDIXES 21. SHORT PROPOSALSForm of a memorandum:To: From: Subject: Date: 22. FORMAT OF PROPOSAL (SHORT PROPOSALS)In the body of your proposal, avoid writing two or three pages of unbroken text; rather, use headings to indicate the separate sections: 23. FORMAT OF PROPOSAL (SHORT PROPOSALS)I. Statement of Problem II. Proposed Project and Purpose III. Plan of Activities with Deadlines IV. Evaluation 24. Q UALITIES OF A SUCCESSFUL24PROPOSALSThe purpose of the proposal is stated clearly.The problem or need is understood and defined clearly.The solution is innovative presented convincingly.and 25. G ETTING F EEDBACKS FROM P ROPOSALS25Once you complete and send the proposal to your audience, you will naturally expect a positive response but not always it will be.You might get half hearted praised or totally no comments or serious criticisms.Learn from these experiences.If no comments given, it is advisable that you politely asked if the report has arrived. 26. CONCLUSION26People will forget what you said. People will forget what you did. But People will never forget How you made them feel.. A proposal should be innovative and presented convincingly


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