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March 26, 2009 Employer Reporting Working Group
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March 26, 2009
Employer Reporting Working Group
Maine Public Employees Retirement System
Agenda
Line of Business Reporting
Group Life Insurance
Update and Upcoming
Future Meetings
Employer Self-Service Demonstration
MainePERS Line of Business
Maine Public Employees Retirement System
ViTech Team
Bob Vedilago
Raj Chilumula
Sally Magee
March 26, 2009
Employer Reporting Requirements
Maine Public Employees Retirement System
LOB Reporting-ER Requirements
Reviewing what we know:
Establishing membership prior to 1st payroll
On-line membership entry Paper Membership Application
Removing GLI data elements from the monthly payroll report
Using only the PSC “short list”
Maine Public Employees Retirement System
LOB Reporting-ER Requirements
Current PSC Defaults To
11 – Permanent Full Time
1A – Limited Period Full Time
21 – Permanent Full-Time PST
2A – Limited Period Full-Time PST
11 – Permanent Full Time
12 – Permanent Part Time
1B – Limited Period Part Time
22 – Permanent Part-Time PST
2B – Limited Period Part-Time PST
12 – Part Time
17 – Project Full Time
18 – Project Part Time
27 – Project Full-Time PST
28 – Project Part-Time PST
2D – Acting Cap Full-Time PST
2E – Acting Cap Part-Time PST
29 – Project Intermittent PST
23 – Permanent Intermittent PST
26 – Seasonal Intermittent PST
2C – Limited Period Intermittent PST
17 – Project/Intermittent FT & PT
(not elig. For Group Life Insurance)
14 – Seasonal Full Time
24 – Seasonal Full-Time PST
14 – Seasonal Full Time
15 – Seasonal Part Time
25 – Seasonal Part-Time PST
15 – Seasonal Part Time
52 – Insurance Only, Retired 52 – Insurance Only, Retired
65 – Insurance Only Full Time
67 – Insurance Only Part Time
65 – Insurance Only, Active
53 – Retired, Returned to Work 53 – Retired, Returned to Work
Maine Public Employees Retirement System
LOB Reporting-ER Requirements
Learning something new:
All payroll reports will contain the same data elements
EPF file stays the same (upon removal of GLI elements)
“Paper Filers” will change
Maine Public Employees Retirement System
LOB Reporting-ER Requirements
For “Paper Filers”:
Plan Code – changing from 2 to 5 digits AC = 110AC
Plan Participation Code – new A = actively participating (EE rate and ER rate
for plan) Y = Employer paid employee contributions
Rate Schedule Number – new 000053 = PSC 53 000001 = all other PSCs when PPC is A MainePERS assigned number when PPC is Y
March 26, 2009
Group Life Insurance
Maine Public Employees Retirement System
Group Life Insurance – Retiree Billing Pilot
Bill Issued Coverage Month Premiums Due
December February February 5th
January March March 5th
February April May 15th
June May June 15th
July June July 15th
Maine Public Employees Retirement System
Annual Group Life Adjustments
Adjustment to participant’s level based on 2008 compensation
Adjustments to supplemental rates based on age on April 1
Maine Public Employees Retirement System
Form W-2 Wage and Tax Statement
W-2
Maine Public Employees Retirement System
Recent Group Life Changes
New Application for Coverage is available on line.
Form is 8 ½ by 11
Employees who are not eligible for coverage do not need to complete a form.
Maine Public Employees Retirement System
Group Life Application
March 26, 2009
Updates & Upcoming
Maine Public Employees Retirement System
Survey Results
436 surveys went out
All but 2 were e-mailed
47 % returned (as of 3/24/09)
Results of ERWG group:
8 vendors represented in group of 12
employers
Windows widely used, most using XP
Split between Office 2003 & 2007
Maine Public Employees Retirement System
Regional Meetings
MainePERS will be on the road:
6 to 8 regional meetings
Taking place in May and June
Providing overview of the LOB (V3) system
Maine Public Employees Retirement System
ERWG Communications
E-Mail Written format or E-Mail attachement www. MainePERS.org/ERWG.htm E notification when new information posted Periodic meetings
Scheduled in advance , same day/time when possible
Open to Webinars, Videoconferencing /PC based meetings.
Maine Public Employees Retirement System
Employer Communications
MainePERS Employer Update
Linkage with DOE Central Office Staff
HR Directors Group
Maine Municipal Association
Maine Software Users Group
Maine Association of Payroll Professionals
Maine Association of School Business Officers
Software Vendors w/ Employers
May 21, 2009
Next Meeting
