Maritime ERP Solution for
Business Optimization
3rd September 2014
2One System for Shipping Success
Agenda
•ShipNet Introduction
•ERP system for Maritime industry (General / high level) ERP Value for Commercial Manager
ERP Value for Ship Manager
•ERP system for Business Optimization
e-Documents
e-Procurement
Occurrence Management
•OCR (Optical Character Recognition) for Business Optimization
•Questions
ShipNet Introduction
4One System for Shipping Success
Some of the customers in our community
300 Customers in total:-• 190+ use the Financial module• 150+ use the Commercial module• 90+ use the Procurement module• 40+ use Technical module
International Platform:-
• Athens• London• Oslo• Dubai• Connecticut• Singapore• Chennai• Tokyo
5One System for Shipping Success
ShipNet “One System” Picture
FINANCIAL - ACCOUNTINGCOMMERCIAL -OPERATIONSCOMMERCIAL - CHARTERING
ScenarioCargoShipCOA
TC / Voyage Calculation
Fixture Note
Voyage Account
Position Book
Invoicing
DA
TECHNICAL - SAFETY TECHNICAL- PMS PROCUREMENT
OccurencesForms & Manuals
Risk Ass.
PMS Inventory RequisitionPurchase
Orders
SHIP Connect Agent Connect
ScenarioCargosVesselsCOA’s
TC / Voyage Estimation
Fixture Note
Voyage Account
Position Book
Invoicing
Financial AccountingDA
FINANCIAL INTELLIGENCE
ERP system for
Maritime industry
(General / high level)
7One System for Shipping Success
ERP system for Maritime industry (Benefits)
• Specialized for Maritime Business Requirements
• Full Group Financial Management and Accounting System
• Comprehensive, Flexible and User Friendly
• Strong Reporting Capabilities
• Full user access controls and complete audit trail
• Increases transparency and Automates processes due to integration
• In an integrated environment majority of transactions are recorded automatically
8One System for Shipping Success
ERP Value for Commercial Manager
For the Charterer or Operator who wants to match cargoes with vessels to optimize
fleet utilization, ERP enables an end to end voyage planning and management
toolkit that is completely integrated with financial and vessel reporting systems. All
data in a single system
9One System for Shipping Success
ERP Value for Ship Managers 1
For the Fleet manager who wants real time information, ERP Fleet module
provides one stop for reporting of performance across all areas of vessel management on a fleet, multi fleet or
single vessel basis
10One System for Shipping Success
For the Chief Engineer seeking all information sources in one system ERP
Fleet module provides linked management of Occurrences, PMS,
Inventory Control Procurement, Risk Assessment, Noon and Port Reporting,
and Documentation
ERP Value for Ship Managers 2
ERP solution for Business
Optimization (e-Documents)
12One System for Shipping Success
E-Documents (Documents Control)
System to manage and control:
• Manuals• Shore, Safety, Cargo, ISM, ISPS and training material
• Fleet and Management Notices• Safety Bulletins, Trouble Summaries, Fleet Notices
• External Documentation• Class Notices, Yard & Makers Manuals
• Responsibility Management• Tracking of individual compliance
13One System for Shipping Success
E-document motivations & benefits
• Provide a simple standard for distribution and viewing of all documentation both on shore and onboard
• Centralized management and revision handling of all documents and manuals
• Creating a safer and more consistent operational environment through providing the correct information to the correct personnel at the correct time
• Establishing corporate-wide standards allowing centralized KPIs and unified training of staff
• Increasing transparency between ships, management companies or head office
ERP solution for Business
Optimization (e-Procurement)
15One System for Shipping Success
ACCOUNTINGTECHNICAL AND
PURCHASING
VESSEL
15
RFQ
Quote
PO(s)
Estimates
Actual Figures
Delivery / Part Delivery
PaymentRelease
Purchasing
Invoice
Requisition(Manual /
System)
Material
Receipt
Review & Approval Process
Suppliers
Accounting
E-Procurement
PaymentRelease
16One System for Shipping Success
• Historical prices
• Compare various suppliers quotes in one screen
– System suggests the cheapest option
• Budget controls during the buying process
• Supplier evaluations
• Contract and Price list management
• Quotes in local currencies automatically converted to company base currency for easier comparisons and understanding
E-Procurement motivations & benefits
ERP solution for Business
Optimization (Occurrence
Management)
18One System for Shipping Success
Occurrence Management for example
• Near Miss
• Inspections
• Audits
• Accidents
• Non Conformities
• Medical/Illness
• Technical Incident
19One System for Shipping Success
Occurence Management motivations & benefits
• To provide a simple and consistent capture, reporting and follow up mechanism of Occurrences for all vessel and Shore staff.
• Enable continuous efficient analysis of reported events to enable fleet wide safety improvement
• Provide Fleetwide KPI Reports
• SI can concentrate their focused job
OCR (Optical Character
Recognition) for Business
Optimization
21One System for Shipping Success
Paperless Invoicing (Eye-share Integration)
22One System for Shipping Success
Invoice Approval workflow
23One System for Shipping Success
Approval by tablet and smart phone
END