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A Master's Guide to the UK Flag 5 September 2006
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A Master's Guide to the UK Flag
5 September 2006
Introduction This guide for managers, masters and senior officers of United Kingdom registered vessels. The purpose of the guide is to provide easy to use information regarding United Kingdom Merchant Shipping regulations and administrative procedures. UK regulations and procedures may differ from those you may be familiar with in other flag vessels and this guide will help you to comply with UK requirements. Detailed requirements for operating UK ships can be found in UK Regulations, Merchant Shipping Notices, Guidance to Surveyors and various publication including the Code of Safe Working Practices, MCA SOLAS V publication and Health and Safety leaflets; this detailed information is available on the MCA’s web site at: www.mcga.gov.uk Managers, masters, and seafarers serving in United Kingdom ships are welcome to contact the Maritime and Coastguard Agency by phone, fax or e mail for further advice and guidance. You may contact your company’s nominated MCA Customer Service Manager or contact the MCA Infoline 24 hours a day on: Tel: + 44 (0) 870 6006 505 Fax: + 44 (0) 178 2369 005 [email protected] Mailing address: Maritime and Coastguard Agency Spring Place 105 Commercial Road Southampton United Kingdom SO15 1EG The MCA would welcome any feedback and suggestions for improvements to this document. Please forward suggestions to [email protected] or fax +44 (0) 191 496 9901.
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Contents
1 MANNING AND STCW REQUIREMENTS.............................................................................. 4 1.1 Manning on board.................................................................................................. 4 1.2 United Kingdom Certificates of Equivalent Competency....................................... 4 1.3 Watch Keeping Ratings ......................................................................................... 5 1.4 Medical Certificates ............................................................................................... 5 1.5 UK Discharge Books.............................................................................................. 5
2 HOURS OF WORK AND REST............................................................................................. 5 2.1 Rest........................................................................................................................ 5 2.2 UMS....................................................................................................................... 6 2.3 Hours of Rest Schedule......................................................................................... 6 2.4 Records.................................................................................................................. 6 2.6 Exceptions ............................................................................................................. 7
3 CREW AGREEMENTS AND LISTS OF CREW .......................................................................... 7 3.1 Forms..................................................................................................................... 7
ALC(NFD)1(d) .............................................................................................................................9 Lists of Crew - Forms ALC 1(a), (b) & (c). .............................................................................. 10 ALC 1(a) .................................................................................................................................... 10 ALC 1(b) .................................................................................................................................... 12 ALC 1(c) .................................................................................................................................... 12
3.2 Posting up a crew agreement.............................................................................. 12 3.3 Terminating a crew agreement............................................................................ 12
4 OFFICIAL LOG BOOKS .................................................................................................... 13 Page 1 - Front cover ........................................................................................................ 13 Pages 2 to 7 - Record of seamen employed in the ship .............................................. 14 Pages 8 and 9 - Births and deaths............................................................................... 14 Pages 10 to 14 - Record of musters, boat drills etc ..................................................... 15 Pages 15 to 18 - Record of test drills and inspections of steering gear .......................... 16 Pages 19 to 23 - Record of inspections of crew accommodation. .................................. 16 Pages 24 to 28 - Record of inspections of food and water .......................................... 17 Page 29 - Load line, depth of loading etc. ................................................................. 18 Pages 30 to 39 - Dates of departure from and arrival at each dock ............................ 18 Posting the FRE 13/ MSF 2004 Form ............................................................................. 18 Pages 40 to 76 - Narrative section............................................................................... 19
5. GMDSS LOG BOOK....................................................................................................... 20 Radio tests required:........................................................................................................ 21
6 HEALTH AND SAFETY...................................................................................................... 22 6.1 Safety Officials and Committees ......................................................................... 22 6.3 Risk Assessments ............................................................................................... 24
7 ACCIDENT REPORTING ................................................................................................... 24 8 MEDICAL STORES REQUIREMENTS.................................................................................. 25
8.1 Medical equipment............................................................................................... 25 8.2 Person in charge of medical care on board ship ................................................. 25
9 SURVEYS AND AUDITS.................................................................................................... 25 9.1 Surveys................................................................................................................ 25 9.2 Authorised Survey Organisations ........................................................................ 26 9.4 Audits ................................................................................................................... 26
ISM Shipboard Audits ................................................................................................................ 26 Interim audits ............................................................................................................................. 26 Intermediate audits .................................................................................................................... 27 Renewal audits .......................................................................................................................... 27 ISPS Verification Audits ............................................................................................................. 27
9.5 ILO 178 inspections ............................................................................................. 27 10 STOWAWAYS AND REFUGEES ..................................................................................... 28 11 CONTINUOUS SYNOPSIS RECORD ............................................................................... 28
11.1 Making amendments to the CSR......................................................................... 28 11.2 Receiving an amended CSR ............................................................................... 29
12 UK PUBLICATIONS REQUIRED TO BE ONBOARD ............................................................ 29 13 CADET TRAINING - OVERSEEING OF NVQ PORTFOLIOS ................................................ 30 ANNEX 1 EXAMPLE OF COMPLETED RISK ASSESSMENT FORM.................................................. 32
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1 Manning and STCW Requirements 1.1 Manning on board (See MSN 1767) 1.1.1 All merchant ships on the United Kingdom register over 500 GT must have a Safe Manning Document issued by the MCA. Safe Manning Documents are only issued after consultation with the Owner or Manager. Class and other organisations are not permitted to issue Safe Manning Documents for United Kingdom ships. 1.1.2 The Safe Manning Document will state the numbers and categories of officers and crew members that are required to be on board. The crew numbers on board must never be allowed to go below the minimum stated in the Certificate. 1.1.3 If due to exceptional circumstances a seafarer has to be removed from the vessel and a replacement cannot join the ship in time it may be possible for the vessel to continue to operate, for a limited period, with one seafarer less than specified on the Safe Manning Document. If a Master plans to sail a vessel in non compliance with the Safe Manning Document he must request the MCA to issue an Exemption Certificate; however the Master must ensure that the remaining crew continue to comply with the Hours of Work Regulations. 1.2 United Kingdom Certificates of Equivalent Competency (See MGN 221) 1.2.1 All officers who do not possess a UK Certificate of Competency must hold a United Kingdom Certificate of Equivalent Competency issued by the Maritime and Coastguard Agency. 1.2.2 The Master must ensure that all the officers who require a United Kingdom Certificate of Equivalent Competency hold one and that they also hold the original of their national certificate of competency. If an officer does not hold a United Kingdom Certificate of Equivalent Competency when he joins then you should check that an application for a Certificate of Equivalent Competency has been applied for. Applications are usually made by the owner/manager and if an application has been made a stamped Confirmation of Receipt of Application from the Maritime and Coastguard Agency will be available. These are sent to the manager or owner as soon as the application is received by the Maritime and Coastguard Agency. A copy of the Confirmation of Receipt of Application should be retained on board until such time as the officer’s Certificate of Equivalent Competency arrives on board. The officer can sail for a maximum period of 3 months without a full Certificate of Equivalent Competency.
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1.2.3 These procedures are important and must be followed to show any Port State Control Inspector that the Company has followed the correct procedures for the application for a United Kingdom Certificate of Equivalent Competency. This should eliminate the possibility of the ship being detained. 1.3 Watch Keeping Ratings (See MGN 97) 1.3.1 The Safe Manning Document will state the grades of Deck Ratings required refer to MGN 97 for information as to the training required for the different grades. 1.3.2 All Deck and Engine Room Ratings assigned to watch keeping duties must be in possession of Watch Rating Certificates appropriate to their duties. Watch Rating certificates issued by countries other than the United Kingdom are quite acceptable in United Kingdom ships provided they are issued by countries which are parties to the STCW Convention. 1.4 Medical Certificates (See MSN 1798) MSN 1798 has a list of countries whose medical certificates are accepted as equivalent to a UK medical certificate and is updated annually. 1.5 UK Discharge Books (See MGN 134) All officers and crew on a UK ships can apply for a UK Discharge Book. Vessels have had problems with Port State Control where officers and crew did not hold UK Discharge Books. 2 Hours of Work and Rest (See MSN 1767) The applicable United Kingdom regulations are the Merchant Shipping (Hours of Work) Regulations 2002 (SI 2002 No. 2125) 2.1 Rest 2.1.1 Every seafarer must be provided with not less than 10 hours rest in total in any 24 hour period, provided that:
• The 10 hour period may be divided into not more than two periods one of which shall be not less than 6 hours; and
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• The interval between consecutive periods of rest shall not exceed 14 hours; and
• The minimum hours of rest shall not be less than 77 hours in any 7
day period. 2.1.2 Situations when a seafarer is on call but is free to sleep may be counted as rest, but if at any time the normal period of rest is disturbed by call-outs to work the Master, or a person authorised by him, has to ensure that the seafarer is provided with an adequate compensatory period of rest. 2.2 UMS The time when the designated duty engineer officer in a ship with a UMS class notation is free to sleep may also be counted as “rest”. However, any time that the officer is called to answer an alarm condition has to be considered as work and as a break in that rest and when that happens the amount of rest due to him has to be recalculated. 2.3 Hours of Rest Schedule 2.3.1 Your ship should have an “Hours of Rest Schedule”. This is a document, or a computer display, that has been drawn up by the owner or manager (whoever is responsible for operating the ship) in conjunction with the Master. It has to show the maximum watch periods and minimum rest periods to be observed by all crew members. 2.3.1 The “operator” cannot change this document without consulting with yourself as Master. The operator has a duty to ensure that sufficient personnel are provided so that the rest periods can be complied with. The “hours of rest schedule” or an accurate print out of it if it is kept as a computer file, must be posted up in a prominent place on board accessible to all the crew. Port State Control Officers, and United Kingdom Surveyors, will expect to see this when they come on board and will record a deficiency if it is not available and posted up. 2.4 Records 2.4.1 Accurate records of hours of rest should be maintained one copy should be held by the Master and a copy given to the seafarer. 2.4.2 Any deviations from the hours of rest in the schedule must be recorded with an explanation of why the deviation occurred. These records must be available for inspection on board at any time. You can decide where the deviations are recorded and you can use any method that is effective provided that the records are available.
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2.5 'Properly rested' The regulations place a duty on the Master to ensure that all crew involved in watch keeping are properly rested and that arrangements are adequate to maintain a safe watch at all times. You are required to ensure that your ship does not sail from any port unless the officers in charge of the watch immediately after sailing have received sufficient rest to allow them to maintain a safe watch. 2.6 Exceptions 2.6.1 There will obviously be times such as:
- Emergencies and situations likely to become emergencies unless action is taken,
- Musters and drills, - Essential work on board which cannot be delayed for safety or
environmental protection reasons; and - Factors beyond the control of the Master or the operator other
than commercial needs. 2.6.2 When these things occur it is often necessary for crew members who are involved to miss out on their minimum rest as stated in the schedule. You have the authority as Master to permit this but you must record the fact and the reason for them, for missing out on the minimum rest for those men affected. 2.6.3 In deciding what factors might come within “factors outside the control of the Master or the operator other than commercial needs” you will need to take into account the circumstances. The definition was written to take account of situations such as when a Port Authority demands that the ship vacate the berth when you had planned to stay longer, or when a shift of berth is demanded unexpectedly. On the other hand a request by the charterer to sail earlier so that he may minimise port dues is not a valid factor under this definition and counts as a commercial need. 3 Crew agreements and lists of crew (See MGN 148) 3.1 Forms 3.1.1 The Merchant Shipping Act 1995, requires that every United Kingdom ship shall have an agreement in writing between each person employed and the person employing him. For United Kingdom ships these are known as crew agreements and they are required to be in writing and in a form
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approved by the Maritime and Coastguard Agency. These official crew agreements are additional to and separate from any company contract or similar document. 3.1.2 Note that UK regulations do not allow a person to be signed on ships articles for more than 11 months at any one time. 3.1.3 There is a standard form of approved crew agreement supplied by the Maritime and Coastguard Agency for each ship in conjunction with the Official Log Book. The crew agreement and the official log book are closely related documents. 3.1.4 The crew agreement is a requirement of both the Merchant Shipping Act and an ILO Convention, it must be used and its correct use is of importance. Failure to keep an approved crew agreement constitutes an offence. 3.1.5 This guidance sets out the main requirements for opening, maintaining, and subsequently closing a crew agreement, for the guidance of Masters and others who may be involved in this task and who may be unfamiliar with these requirements. 3.1.6 Crew agreements are delivered to ships as a white standard folder, identified as Crew Agreement and List of Crew ALC1 containing all the necessary sections for completion. It must be noted that this form of crew agreement must be used whether or not there is in place any other contract or agreement with the ship’s crew. 3.1.7 Note that although the MCA provides crew agreement documentation there is no objections to companies downloading copies from MGN 148, or making their own documentation so long as all the required information is recorded. 3.1.8 The front page of the main folder has sections to be completed with details of the ship and her owners. All the necessary information can be found in the ship’s Certificate of Registry, and the details should be entered exactly as found in that document. Also recorded are the date and place of commencement and termination of the agreement 3.1.9 Inside the front cover should be attached the approved contractual clauses. Only approved clauses may be used in a crew agreement. The appropriate approved clause is an ALC(NFD)1(d) 3.1.10 Owners may submit agreements other than the pre printed one, or modifications to the pre-printed one to the Maritime and Coastguard Agency for approval. 3.1.11 If such modified agreements are approved the owner should arrange to incorporate the approved version with the set of crew agreement documents when they are sent out to the vessel.
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ALC(NFD)1(d) 3.1.12 The master, on opening a crew agreement for the first time, should insert at the top of the ALC(NFD)1(d) in the first section, the name of the employer and his address. Each seaman who then signs on the list of crew becomes a party to this agreement between himself and the employer. An example is:
THIS AGREEMENT is made between (here insert name and address of the employer) Honest Shipping Company Ltd, 123 London Road, Southampton, United Kingdom SO 14 3HL
(herein called ‘the employer’) and each of the seamen whose name is included in the list of crew incorporated in this Agreement
3.1.13 At sub-section (ii) within the contractual clauses there is a space for geographical limits. (normally 75° N/S) and the agreement is not to last more than 6 months from the date of the first person signing the agreement. The country of the final port of destination should be inserted (insert United Kingdom). An example is:
(ii) this Agreement shall be for a voyage or voyages within (geographical limits to be stated, e.g. near coastal, unlimited or by reference to latitude and longitude)
75 degrees North and South and is not to extend beyond the expiration of six months from the date
of the first signature to this Agreement or the time at which the ship first arrives at the port of final destination (country to be stated, e.g. United Kingdom)
United Kingdom after that period or the discharge of cargo consequent on that return;
3.1.14 At sub-section (iii) there is a line at which the notice period for termination of employment on arrival at a port should be entered. A figure should be entered here. It should be the same notice period as any other notice period contained in any other contract of employment that applies. If there is no notice period specified in any other contract of employment then a reasonable figure should be entered, not normally more than 14 days. The country of the port should be entered (insert UK)
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An example is:
(iii) after either
(a) one voyage has been completed by a seaman under this Agreement or (b) seven days have elapsed since a seaman’s employment under this Agreement commenced;
either the seaman or the employer may give to the other notice (in writing or orally before a witness) to terminate the seaman’s employment under this Agreement such notice to take effect at a Port in United Kingdom (state country) and to be given not less than 14 days* (exclusive of Saturdays Sundays and Public Holidays) either before the ship is due to arrive at that port or if the employment is to terminate at the port where the ship is when the notice is given before it is due to sail.
3.1.15 Section (vi) should be left blank unless the owner has had agreements approved by the Maritime and Coastguard Agency. 3.1.16 At the end of this page is a space for the signature of the Master, or the employer. In almost all cases this will be signed by the master as the person opening the agreement and dated as the day on which the agreement is opened. 3.1.17 Once an agreement is opened the appropriate entry should be made in the official log book. Lists of Crew - Forms ALC 1(a), (b) & (c). 3.1.18 Also supplied with the crew agreement are a supply of forms ALC1(a), ALC1(b) and ALC1(c) 3.1.19 Form ALC1(a) is used to record the details of every member of the crew when they join the ship. Details of the Master and any non crew members such as superintendents, or riding crews should not be entered on Form ALC1(a), this form is only for crew members other than the master. ALC 1(a) 3.1.20 The individual entries on this form are completed as follows; Reference Number
This is simply a consecutive number starting with 1 and with a new number assigned to each person as they sign the agreement. It will
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be the same number as that which appears against the same crew member in list of crew in the official log book.
Name of Seaman (Block Letters) Discharge Book No. (if any) or Date and Place of Birth.
In this box should be entered the crew member’s discharge book number if he has one. If he holds a non UK or United Kingdom discharge book the number of that book can be entered but it should be accompanied by a note in brackets specifying the issuing country.
Name of ship in which last employed. Address of Seaman Name and Relationship of next of kin and address if different from above Rate of wages
This box should contain the agreed rate of wages expressed as rate/ month or rate/ week as appropriate. It must be entered as a currency or alternatively the box may be filled in as “as per scale”. When this entry is used a list of the rate of wages for all crew members must be attached to the ALC1 form. The agreement is not valid if the rate of wages is not specified in either form.
If discharged the reason for discharge
This box will only be filled in when the crew member leaves the ship. The entry will normally be “leave” but it may also be, for example, “dismissed” “hospitalised” or “deserted”. An entry of “mutual consent” can be used when the crew member gives notice and leaves in accordance with the terms of employment , or an entry of “agreement terminated” when a crew agreement is ended and the crew member signs on again on a new agreement or an other appropriate reason should other circumstances apply.
Date of commencement of employment on board Date and Place of leaving the ship Signatures 3.1.21 The final column is for the signature of the crew member on joining the ship and signing the crew agreement (a). Parts (b) and (c) of the final column which are shaded should only be filled in when the seaman leaves the ship. On leaving the crew member signs (b) and the master signs (c).
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3.1.22 If the crew member is not available to sign off the agreement, through desertion or through being hospitalised, for example, or if he dies then the reason is entered in (b) and the master should sign (c). 3.1.23 On each occasion that a crew member signs off in this column a suitable entry must be made in the official log book as well. It is not necessary to make an entry in the official log book when a crew member signs-on, only his name added in the list of crew at the front. 3.1.24 The lower section of the ALC1(a) form is to be filled in with details of the certificates of competency held by each officer. In the 4th Column along details of any tanker endorsements or other appropriate qualifications required for the ship in which they are engaged. ALC 1(b) 3.1.25 This form is for the use of Masters and other persons on board other than members of the crew. Superintendents, riding squads, contract staff, etc. The entries are similar to those on the form ALC1(a) except that each reference number is preceded by an “E”. 3.1.26 In the case of the Master it will normally be the relieving Master who will sign section (b) in the final column in respect of the Master he is relieving. ALC 1(c) 3.1.27 This form is required to be completed whenever there are any persons aged under 18 employed in the ship. Entries on this form are in addition to those for the same persons on the ALC1(a) form and the reference number on the ALC1(c) will be the same as the reference number assigned on the ALC1(a) form. 3.2 Posting up a crew agreement Once the crew agreement is opened there is a requirement to post up a copy of it in a conspicuous place; a sheet (ALC 6) is provided for this purpose with a second copy of Form ALC1(d) which should be completed and attached to the right hand side of the copy where it states “Attach here the contractual clauses.” 3.3 Terminating a crew agreement 3.3.1 At the end of the crew agreement it must be closed and all persons on it who have not already done so must sign off in section (b) of the final column while the master should ensure that all the other shaded boxes are completed. The entry for “Date and Place of leaving the ship” should be left blank if the crew member is to sign on another crew agreement immediately and is not therefore leaving the ship and, as noted above, the reason for discharge in this case will be “agreement terminated”.
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3.3.2 As soon as a crew agreement is closed and another one opened, the old one complete with all its parts and including:
• Form ALC 1 - the cover. • Form ALC(NFD)1(d) - the contractual clauses with any attached wage
scales. • Forms ALC1(a), (b), and (c) - the lists of crew. • The completed Official Log Book, and • Radio log books covering the period of the agreement.
Should be sent to your Customer Service Manager at the MCA. 4 Official Log Books Cargo ships only - 4.1 The Merchant Shipping (Official Log Book) Regulations 1981 make it a requirement for all United Kingdom ships (except fishing vessels, ships less than 25 tons, and pleasure vessels) to carry and keep an Official Log Book. 4.2 The Official Log Book (OLB) has guidance notes on the front cover that should be read along with these guidance notes. It is essential that all the relevant entries are fully completed. For example the absence of proper entries could prejudice the position of the Master in the event of an accident. It is an offence to fail to keep the Official Log Book or to make incorrect entries. Page 1 - Front cover 4.3 The first entries are simply the details of the ship, name, port of registry, official number, gross tonnage, and net tonnage. The details should be taken from the ship’s certificate of registry, noting that the official number is a unique British ship number; it is NOT the IMO number. 4.4 The second section is for the names of successive Masters of the ship. The Master opening the Official Log Book should enter his name and certificate details on the first line, successive Masters should add their details when they take over command. If a Master has been on the ship before and returns while the log book is still in use, he does not need to add his name a second time. 4.5 The third section is for the details and address of the registered owner, or the managing owner, manager etc. 4.6 The final section on page 1 is for the date and place at which the log book is opened, because the OLB is connected closely with the requirement to keep a crew agreement, the OLB will always be opened on the same day that a new crew agreement is opened. The closing date for the OLB will be the date on which the crew agreement is closed.
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4.7 All the entries in the boxes on page 1 must be made by the Master. Note that the 'superintendent' referred to at the bottom of the page is an official at the Registry. Pages 2 to 7 - Record of seamen employed in the ship 4.8 This section records all the crew members. The first column “Reference number in list of crew” is for the consecutive number given to each entry in the crew list (ALC1(a)), which is part of the articles. When each crew member signs the articles, the number opposite to his entry in the articles is entered in this first column, his name is in the second column and the capacity in which employed is in the third. These three parts should be filled in at the same time that the crew member signs the crew agreement. 4.9 If a crew member leaves the ship and then returns while the log book is still in use, he should be entered again with his new number from the list of crew. It may happen that the same crew member will have several entries in this section of the OLB. 4.10 Column 4 “If entry made in narrative section give relevant page.” forms an index. If any entry in respect of a crew member is made in the narrative section of the log book (pages 40 onwards) then the narrative section page number is entered at the same time in column 4. If there are a number of entries then the page number of each is added, separated by a comma. An example of the completed section will look like:
Reference Number in list of crew
Name of Seaman (Use capital letters please)
Capacity in which employed
If entry made in narrative section
give relevant page
2 SERGIY TANASHCHUK Chief Officer 42 3 ANDRIY GRYPACHOV Second Officer 42, 43, 46
4.11 All entries in this section should be made by the Master. Pages 8 and 9 - Births and deaths 4.12 Instructions for completion are at the top of the section. It should be noted that in the section for births, the signature of the mother is required while in the section for deaths, the signature of the master AND the signature of a member of the crew are both required. The crew member may be any crew member. 4.13 It is essential that the mother’s signature is given in the case of a birth and essential that the entries in respect of deaths are signed by the master and by a crew member. A failure to sign and witness these entries can invalidate them and can cause serious legal problems.
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4.14 The form RBD.1 referred to is available from the Registry of Shipping and Seamen or any Marine Office. Pages 10 to 14 - Record of musters, boat drills etc 4.15 This section must be completed at the time of every drill. Attention is drawn to MGN 71 'Muster, drills, on-board training and instructions and Decision Support Systems'. This sets out the current requirements for the frequency of drills and content. A typical entry will look like:
Date of muster, drill,
training, instruction
or inspection.
Nature of muster drill, training, instruction or inspection. (including the condition in which
the life-saving and fire appliances were found), and a record of the occasions on which the lifeboats were swung out and
lowered
Date of entry
Signatures of master and member of
crew
02/01/05 General alarm sounded, all crew mustered on Boat Deck for paint locker fire, fire pumps, breathing apparatus and paint locker sprinkler tested. Crew mustered for Abandon Ship stations. Davit launch liferaft training carried out. All equipment satisfactory
02/01/05 P Hackl Master S Tanashchuk Chief Officer
09/01/05 General alarm sounded Crew mustered for Abandon Ship stations. Freefall lifeboat launched and recovered All equipment satisfactory
09/01/05 P Hackl Master S Tanashchuk Chief Officer
11/01/05 Weekly inspection of lifesaving appliances General alarm tested, freefall lifeboat and rescue boat engine run. All equipment satisfactory
11/01/05 P Hackl Master S Tanashchuk Chief Officer
4.16 Every entry MUST be signed by the master and by one other crew member. If it is not signed by BOTH, the entry is invalid and will not be accepted as proof that the drills have been carried out. 4.17 If for any reason a muster or drill is not held then a statement as to the reason why should be entered in column 2. Valid reasons might include "vessel rolling and pitching heavily, unsafe to carry out drills". 4.18 If a drill is postponed or cancelled then it should take place at the next suitable opportunity. 4.19 An additional UK requirement is for Entry into Dangerous Spaces Drills. The master of:
(a) any tanker or gas carrier of 500 tons and over, and (b) any other ship of 1000 tons and over
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must ensure that drills simulating the rescue of a crew member from a dangerous space are held at intervals not exceeding two months, and that a record of such drills is entered in the Official Log Book. Pages 15 to 18 - Record of test drills and inspections of steering gear 4.20 This section is self explanatory. The regulations require steering gear to be tested within 12 hours before sailing (or once per week for ships making one voyage or more per week from the same port) and emergency steering systems to be tested every 3 months. Typical entries might appear as:
Date, time and place of test
drill, inspection or pre-sea
check
Nature of Inspection, test drill or check of Steering
Gear
Date of Entry
Signatures of master and officer
02/03/05 1700 LT Riverside Quay South Shields
Steering gear tested Satisfactorily in all modes
02/03/05 P Hackl Master S Tanashchuk Chief Officer
15/05/05 1100 LT 54° 50´ N 01° 00´ E
Emergency steering gear tested, control from steering gear compartment and communications all satisfactory
15/05/05 P Hackl Master S Tanashchuk Chief Officer
4.21 As with most sections of the OLB all entries MUST be signed by the master and an officer to be valid. Pages 19 to 23 - Record of inspections of crew accommodation. 4.22 This section is for records of mandatory inspections of crew accommodation. The regulations require that an inspection of the crew accommodation, to ensure that it is being kept clean and that all the requirements of the crew accommodation regulations are being followed, is carried out every 7 days. The inspection must be carried out by the master and he must be accompanied by one other member of the crew. All entries must be signed by the master and a member of the crew, who will normally be the same person who accompanies the master on the inspection. 4.23 It is acceptable in large ships for the inspections to cover areas of the accommodation on each occasion so long as the whole of the accommodation is inspected in sequence.
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Typical entries might appear as:
Time and date of
inspection
Names and ranks of
persons making the inspections
Particulars of any respects in which crew accommodation, or any part of it is found not to
comply with the Regulations
Date of entry
Signatures of master and member of
crew
01/04/06 P Hackl Master S Tanashchuk Chief Officer
Accommodation inspected all areas satisfactory
01/04/06 P Hackl Master S Tanashchuk Chief Officer
08/04/06 P Hackl Master A Grypachov Second Officer
Crew mess room lighting defective - repaired satisfactorily
08/04/06 P Hackl Master A Grypachov Second Officer
Pages 24 to 28 - Record of inspections of food and water 4.24 Guidelines for food hygiene are contained in MGN 61. 4.25 Guidelines on fresh water systems are contained in MSN 1214 and MSN 1401. 4.26 There are no minimum requirements as to the minimum amount of food. The Regulations state:-
"4. It shall be the duty of the employer and master of every ship to ensure that there shall be provided on their ship provisions and water which
(a) are suitable in respect of quantity, nutritive value, quality and
variety having regard to the size of the crew and the character and nature of the voyage;
(b) do not contain anything which is likely to cause sickness or injury to health or which renders any provision or water unpalatable; and
(c) are otherwise fit for consumption." 4.27 The records of inspections in this section are similar to those in the previous section. The Convention and the United Kingdom Regulation requires that inspections are carried out at intervals not more than 7 days. 4.28 The inspections in this section must be made by the Master and any member of the crew. In practice it will usually be possible to inspect provisions, store rooms, galleys etc. with a member of the catering department during the course of the accommodation inspection. 4.29 Entries in this section must be signed by the Master and by the member of the crew making the inspection.
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Typical entries might appear as:
Date of inspection
Names and ranks of persons
making the inspections
Result of inspection of supplies of food and fresh
water
Date of entry
Signatures of persons
making the inspection
01/01/06 P Hackl Master W Academia Cook
Food and fresh water satisfactory
01/01/06 P Hackl Master W Academia Cook
08/01/06 P Hackl Master W Academia Cook
Food and fresh water satisfactory
08/01/06 P Hackl Master W Academia Cook
Page 29 - Load line, depth of loading etc. 4.30 This section is self explanatory. The information must be completed and the necessary data can be found on the ship’s load line certificate. The section should be completed by the Master at the same time as the log book is opened. Pages 30 to 39 - Dates of departure from and arrival at each dock 4.31 This section records the date of sailing and the draughts and freeboards of the ship on departure for each voyage and the dates of arrival at the next port. It must be completed at departure. Posting the FRE 13/ MSF 2004 Form 4.32 Column (15) refers to the date and time of posting the notice FRE13/ MSF 2004 which is a copy of the data in this section and which must be posted up in a conspicuous place accessible to the crew at sailing. 4.33 If the actual mean freeboard is greater than the appropriate salt water freeboard Columns 8, 9,10,11, 12, 13 & 14 need not be filled in. 4.34 Copies of FRE13/ MSF 2004 are available in MSN 1752 page 75 or from Marine Offices. 4.35 Normally it will be convenient for the person completing Form FRE13/ MSF 2004 to enter the details in the OLB at the same time for the master’s signature as a final check. Normally the officer completing the data for the FRE13/ MSF 2004 will be the second signatory for this section.
version 1 - 5/9/06 18
Pages 40 to 76 - Narrative section 4.36 This section is for explanatory entries. A complete list of the categories of entry to be made is contained in the Official Log Book Regulations. In general terms this section should contain entries relating to:
• changes of master • the annexing of other documents to the OLB. • accidents • casualties • disciplinary matters • discharge of crew members, i.e. when they sign off the articles ( note
there is no need to make an entry when crew members sign on to the articles, this is covered above).
• details of crew left behind • desertions • complaints • promotions and demotions • criminal convictions during a voyage • illness • deaths • appointments of safety officers, representatives and committees. • meetings of safety committees. • wages disputes • closing of articles and OLB.
4.37 If it is not practicable due to its length, or for any other reason for an entry to be contained in the narrative section, it shall be contained in a separate document annexed to the OLB and referred to in an entry in the narrative section. 4.38 Some fictional examples, designed to illustrate the type of entries that might commonly be made, are below. Every entry MUST be signed by the Master and by a member of the crew.
Date and hour of
occurrence
Place of the occurrence, or
situation by latitude and longitude at
sea
Date of entry
Entries required to be made under Section 77 of the Merchant Shipping
Act 1995
04/02/06 South Shields 04/02/06 On this day I have opened crew articles and signed on crew members Nos 1 – 15 in the List of Crew. P Hackl Master S Tanashchuk Chief Officer
05/02/06 South Shields 05/02/06 A Grypachov Second Officer appointed as Safety Officer. Safety Representative J Pamis elected P Hackl Master S Tanashchuk Chief Officer
version 1 - 5/9/06 19
15/02/06 Malta 15/02/06 On this day signed off Nos 2, 4 & 10 in list of crew to proceed on leave P Hackl Master S Tanashchuk Chief Officer
06/03/06 Rotterdam 06/02/06 On this day P Hackl was replaced by G Johnson as Master. All documents handed over in good order P Hackl G Johnson
15/04/06 At sea 55° 10´ N 01° 01´ E
15/04/06 Dangerous Space drill carried out. All equipment satisfactory G Johnson Master S Tanashchuk Chief Officer
21/04/06 Kotka 21/04/06 Whilst vessel alongside M.V. Jen IMO No 9122222 suffered engine failure and contacted port quarter. No damage noted. IRF form faxed to MAIB G Johnson Master S Tanashchuk Chief Officer
28/04/06 Rotterdam 28/04/06 Crew agreement and official log book closed G Johnson Master S Tanashchuk Chief Officer
4.39 The page number for every entry in the narrative section which refers to a crew member should be entered in column 4 of the list of crew section. 4.40 In the event that an OLB becomes full while the articles are still open, another OLB should be started. An entry should be made in the narrative section of the second or subsequent book should reflect that this is a continuation book. All the books should be returned with the completed articles at the end of the voyage. 5. GMDSS Log Book 5.1 All UK ships are required to carry a GMDSS Log Book, MCA GMDSS Radio Logs are available from Marine Offices. The log book is to keep records of communications relating to distress, urgency and safety radio traffic, regular positions of the ship and results of tests on radio equipment. 5.2 Instructions for completing the log book are contained in the book. GMDSS Log Books should be returned to the MCA with the Official Log Book and Crew Agreements when these are closed. 5.3 It is not compulsory to carry an MCA GMDSS Log books however the following tests, listed in the front of the UK GMDSS Log, must be carried out and recorded in some form:
version 1 - 5/9/06 20
Radio tests required: Daily
(a) The proper functioning of the DSC facilities shall be tested at least once each day, without radiation of signals, by use of the means provided on the equipment.
(b) Batteries providing a source of energy for any part of the radio
installations shall be tested daily, and where necessary, brought up to the fully charged condition.
(c) Printer(s) shall be checked daily to ensure there is an adequate
supply of paper. Weekly
(a) The proper operation of the DSC facilities shall be tested at least once a week by means of a test call when within communication range of a coast station fitted with DSC equipment. Where a ship has been out of communication range of a coast station fitted with DSC equipment for a period of longer than one week, a test call shall be made on the first opportunity that the ship is within communication range such as a coast station.
(b) Where the reserve source of energy is not a battery (for example, a
motor generator), the reserve source of energy shall be tested weekly.
Monthly
(a) Each EPIRB and satellite EPIRB shall be tested at least once a month to determine its capability to operate properly using the means provided on the device and without using the satellite system.
(b) Each search and rescue radar transponder shall be checked at least
once a month using the in-built test facility and checked for security and signs of damage.
(c) A check shall be made at least once a month on the security and
condition of all batteries providing a source of energy for any part of a radio installation. The battery connections and compartment shall also be checked.
(d) A check shall be made at least once a month on the conditions of all
aerials and insulators. (e) Each survival craft two-way VHF equipment shall be tested at least
once a month on a frequency other than 156.8 MHz (VHF Channel 16).
version 1 - 5/9/06 21
6 Health and Safety 6.1 Safety Officials and Committees (See Code of Safe Working Practices Chapter 3) 6.1.1 Every person on board a ship has a responsibility for safety. Merchant Shipping regulations places specific responsibilities on those personnel, "safety officials", with designated duties to ensure the safety of those on the ship. A ship’s safety culture is dependent upon the strong support and encouragement from the ship’s senior management. In every ship in which five or more persons are employed the owner or the manager is required to appoint a Safety Officer. Safety Officials 6.1.2 The Master is required to record this appointment of a Safety Official in the official log book. The Safety Officer should have suitable training, be familiar with the statutory responsibilities for health and safety and with the principles and practice of risk assessment. 6.1.3 Amongst the duties of the Safety Official it is the responsibility to ensure that:
• The provisions of the Code of Safe Working Practices and the Company’s/Operator’s occupational health and safety policies are complied with.
• Carry out occupational health and safety inspections of each accessible part of the ship in which the crew may be required to work at least once every three months or more frequently if there have been changes in the working conditions.
• Stop any work which he reasonably believes may cause an accident and inform the Master who shall be responsible for deciding when work can safely be resumed.
• Ensure the minutes of each safety committee meeting are accessible to all the crew.
6.1.4 On every ship in which five or more persons are employed the Company/Operator is required to make rules and arrangements for the officers and ratings to elect safety representatives. Safety Representative 6.1.5 A safety representative must be someone who has at least 2 years sea service since he was 18. If the ship is a tanker he also needs at least 6 months service in tankers (oil, gas, or chemicals as appropriate).
version 1 - 5/9/06 22
6.1.6 The Master is required to record the election of safety representatives to a safety committee in the Official Log Book, in the narrative section. There are rules covering the number of representatives that have to be elected depending on the total crew size. In general:
• If the ship carries less than 16 crew, one safety representative elected by the officers and ratings together,
• If the ship carries 16 or more crew; one safety representative elected by the officers and one elected by the ratings,
• If the ship carries more than 30 ratings one safety representative elected by the ratings from each of the deck engine and catering departments.
6.1.7 Those who are elected as safety representatives do not have to stay in that role for the whole voyage, others can be elected to take over. You should ensure that any safety representative is briefed on his duties and responsibilities. They can:
• Participate in any investigations or inspections carried out by the Safety Official subject to his agreement, or after notification to the Master, undertake similar investigations or inspections himself, whether or not they have been carried out by the Safety Officer,
• Consult with the Master and Safety Official on behalf of the crew on matters affecting occupational health and safety of crew members,
• Request through the safety committee an investigation by the Safety Official of any such safety matter,
• Inspect any of the records required to be kept by the Safety Official. Safety Committee 6.1.8 Once the safety officials have been appointed or elected the Master is required to appoint a Safety Committee which includes the Safety Official and each safety representative. The Master is also on the Safety Committee as Chairman and the creation of this committee must be recorded in the Official Log Book. The safety committee should meet whenever it chooses as long as the intervals between meetings are not greater than 6 weeks. 6.1.9 A Safety Committee has to:
• Ensure that the provisions of the Code of Safe Working Practices, relevant legislation, Marine Guidance Notices and Merchant Shipping Notices are complied with to improve the standard of safety consciousness among the crew,
• Make representations and recommendations on behalf of the crew to the Company/Operator on matters relating to occupational health and safety of the crew,
• Ensure the Company’s/Operator’s occupational health and safety policies are observed and to make recommendations for their improvement,
version 1 - 5/9/06 23
• Inspect any of the records required to be kept by the Safety Official and ensure that any conclusions reached on matters of safety are followed up.
6.1.10 There is a legal duty on the company to help the Safety Committee to work and the company has to:
• Provide access to any necessary safety information, documents, Merchant Shipping Notices, Marine Guidance Notices and relevant regulations,
• Inform the Safety Official, safety representatives and safety committee of any hazards on board the ship known to them, which may endanger the ship or her crew,
• Permit occupational health and safety inspections of any accessible part of the ship where crew members may be required to work.
6.2 Master’s Responsibility It is very important that the Master takes a close interest in the work of the safety officials, checking that the Safety Official is fulfilling his responsibilities effectively, while giving support and encouragement. The Master is the best person to ensure that the safety committee works successfully by encouraging all crew members to participate in the ship’s safety culture. 6.3 Risk Assessments 6.3.1 Master should ensure that a risk assessment has been carried out to cover all work activities on board where there is a realistic risk of harm to personnel. Refer to the Code of Safe Working Practices Chapter 1. 6.3.2 The aim of risk assessments is to minimise accidents and ill health on board. Masters should ensure that not only are risk assessments prepared, but work activities are carried out in accordance with the risk assessments. 6.3.3 Many accidents and fatalities could have been prevented if crew members had followed the precautions highlighted in a risk assessment. An investigation into a recent fatality involving an accident during cargo operations found that had the seaman followed the precaution of standing at least one container away from the container being worked, the fatality would not have happened. 6.3.4 An example of a completed risk assessment is given at Annex 1. 7 Accident Reporting (See MGN 289) 7.1 While it is appreciated that your Safety Management System has a procedure covering accidents and injuries on board, there is also a
version 1 - 5/9/06 24
requirement for the Master or Operator to report Accidents and Major Injuries by the quickest means possible and as soon as possible after the occurrence to the Marine Accident Investigation Branch. Serious Injuries should be reported within 14 days and whilst there is no requirement to report a Hazardous Incident it is recommended that a report is sent. 7.2 The definitions of Accidents and Major Injuries and Serious Injuries are contained in MGN 289. 7.3 Accidents should be reported to the Marine Accident Investigation Branch on form IRF and you should have copies of this form on board. It can also be downloaded from the Marine Accident Investigation Branch website: www.maib.gov.uk. 8 Medical Stores Requirements 8.1 Medical equipment A full list of medical equipment that must be carried is contained in MSN 1768 8.2 Person in charge of medical care on board ship Any person designated to take charge of medical care on board ship, must have successfully completed an approved Medical Care training programme meeting the standards laid down in STCW Code A-VI/4-2 within the preceding 5 years. 9 Surveys and Audits 9.1 Surveys (See MSN 1751) Statutory surveys (Loadline, Safety Construction, MARPOL, Safety Equipment, Safety Radio etc.) should be arranged in plenty of time. Annual and periodical/ intermediate surveys must be completed within the 6 month window occurring three months before and after the Anniversary Date of the certificate. The Anniversary Date is the day and month of the expiry date of the full term certificate. If a periodical or an annual survey is not carried out within the “window” then the certificate must be renewed after a renewal survey. This takes longer and often costs more than an annual or a periodical survey. A certificate that has not been validated by an annual or a periodical survey within the “window” becomes invalid and the ship risks detention. Renewal surveys must be carried out in the three month window prior to the expiry of the certificate.
version 1 - 5/9/06 25
9.2 Authorised Survey Organisations 9.2.1 Ships on the ACS program, see MGN 300, can arrange all surveys directly with their Classification Society, except for ISM and ISSC audits and ILO inspections. 9.2.2 On non ACS ships surveys for Load Line, Safety Construction, and MARPOL have been fully delegated to your classification society and can be arranged directly with Class. 9.2.3 Surveys for Safety Radio should be arranged through SELEX who will carry out surveys in the UK but for surveys outside UK normally appoint a local representative see - MGN 286. 9.2.4 Surveys for Safety Equipment should be arranged through MCA Customer Service manager or through MCA HQ e mail: [email protected] Tel + 00 44 (0) 2380 329 224. The MCA will normally authorise Class to carry out the survey however the MCA will conduct surveys themselves -
• in the UK • at 1 survey in 5 • where the MCA feel the need to inspect the ship eg. after a detention
9.3 DoC for Dangerous Goods Annual survey for arrangements for Document of Compliance for Carriage of Dangerous Goods is considered by the MCA to be included in the Safety Equipment Survey. 9.4 Audits 9.4.1 ISM SMC, ISPS audits and ILO 178 inspections should be carried out at the same visit and this may need to be planned to ensure that this will be at a port where enough time is available. ISM Shipboard Audits 9.4.2 All shipboard audits for the International Safety Management (ISM) Code will be carried out by MCA surveyors. ISM shipboard audits should be arranged in plenty of time with the MCA Customer Service Manager via your Designated Person Ashore. Interim audits 9.4.3 Required at delivery of new buildings or where ships change their ISM Management Company. The DPA should contact the MCA to arrange this audit.
version 1 - 5/9/06 26
Intermediate audits 9.4.4 A 12 month 'window' exists (between the 2nd and 3rd Anniversary Dates of the certificate) in which to arrange intermediate audits. We recommend you begin arranging this audit as soon as the 'window' opens to avoid problems later on when the time available is less and availability of auditors may affect the ability to carry out the audit in the most convenient location. Renewal audits 9.4.5 To be completed in the three months prior to the expiry of the Safety Management Certificate. Again, arrange these early to ensure the certificate does not expire – this would almost certainly result in a major non-conformity. ISPS Verification Audits 9.4.6 All verification audits for the International Ship and Port Facility Security (ISPS Code) will be carried out by surveyors from the MCA, normally at the same time as the ISM audit. ISPS audits should be arranged as above. 9.5 ILO 178 inspections (see MSN 1769) 9.5.1 The ILO Convention 178 and Recommendation 185 require the MCA to inspect seafarer’s working and living conditions within specified time intervals. The requirements apply to United Kingdom registered sea-going vessels of 500 gt and over including sea-going tugs. 9.5.2 UK registered vessels will be inspected initially at first ISM audit (following registration) and at intervals not exceeding 3 years afterwards. This will usually be carried out during an ISM or ISPS audit to minimise the inconvenience to ship-owners and Masters or in conjunction with other surveys where ISM compliance is not covered. The MCA is also required to investigate if a complaint is received or there is evidence that a ship does not conform to existing legislation in respect of seafarer’s working and living conditions. 9.5.3 After the inspection the surveyor will issue a Report of Inspection of Seafarers Working and Living Conditions. The “Ships Notice Board Copy” must be posted up in a suitable position in the accommodation where it can be seen and read by all crew members. The “Masters Copy” will be left with the Master. If any deficiencies are found these will be reported to the Master for rectifying within an agreed time frame. 9.5.4 The ILO 178 inspection will generally cover areas such as:
version 1 - 5/9/06 27
• Standards of maintenance and cleanliness of the ship’s living and working areas.
• Minimum age of seafarers. • Articles of Agreement (crew agreements). • Food, catering and the standards and cleanliness of food and
provisions arrangements. • Crew accommodation arrangements. • Manning, medical examination of seafarers, medical provisions on
board and the qualifications and training of crew members. • Hours of work and rest periods and the records kept. • Arrangements on board for the prevention of occupational accidents
and for reporting and investigation of accidents, and • Articles of Agreement, contracts of employment and/or any collective
bargaining agreements in place relating to the terms and conditions of employment on board.
10 Stowaways and Refugees See MGN 70. 11 Continuous Synopsis Record 11.0.1 Every ship is now provided with a document called a “Continuous Synopsis Record” (CSR). This is a form of log book that stays with the ship for its whole life and records all changes of owner, flag, name, Class, ISM etc. Whenever a change occurs a new section or a new document is issued and then each has a consecutive number. The numbers should show a complete record. If a ship is sold this document must stay with the ship. 11.0.2 The Master is responsible for the proper upkeep of the CSR on board UK ships. When you first receive a new CSR, or first join the ship, you should check that the details are correct. There is a process for amending details which you can use and it is important that the details are always correct. Port State Control will check the CSR as a matter of routine at inspections. 11.1 Making amendments to the CSR When any data entry in the current CSR requires an amendment you must act as quickly as possible. To do this you should fill in the changes on the Form 2 and send this to the Registry of Shipping and Seamen. The Registry of Shipping and Seamen will enter the new changes in the ship’s master record and issue a new CSR sheet with the next consecutive number to be attached to the record on board. After this is done you must ensure that the Index of Amendments (Form 3) is kept up to date and also attached to the current CSR in date order.
version 1 - 5/9/06 28
11.2 Receiving an amended CSR 11.2.1 When you receive a new CSR or an amendment sheet, you should check its sequential number to make sure it is the correct next one, review the data entries to make sure they are correct and they cover all amendments in the Index of Amendments. 11.2.2 If you find that there are amendments that are not included in the CSR you should:
• Complete a new Amendment Form 2 relating to each outstanding amendment and attach it to the latest CSR. List the amendments in the Index of Amendments (Form 3) attached to the latest CSR; and
• Forward copies of the original Amendment Form(s) to the Registry of Shipping and Seamen
11.2.3 If, for any reason, the ship’s CSR records are lost or damaged it is essential that they are restored as quickly as possible in order to avoid potential delays to the ship’s voyage. You should contact the Registry of Shipping and Seamen as quickly as possible who will provide signed and stamped duplicates. 12 UK Publications required to be onboard The following UK publications are required to be carried:
• Official Log Book (MCA) • Crew Agreement forms (MCA) • Code of Safe Working Practices (MCA) - The following numbers are
required to be carried: - 5 crew or less - 1 copy - More than 5 crew but less than 20 - 4 copies - More than 20 crew - 6 plus
• International Code of Signals (IMO) • Mariners' Handbook (UKHO) • Merchant Shipping Notices, Marine Guidance Notes and Marine
Information Notes (MCA) [Only (M) and (M+F) designated notices are required for Merchant ships]
• Notices to Mariners (UKHO) • Notices to Mariners – Annual Summary (UKHO) • Lists of Radio Signals (UKHO) • Lists of Lights (UKHO) • Sailing Directions (UKHO) • Nautical Almanac (UKHO) • Navigational Tables • Tide Tables • Tidal Stream Atlases
version 1 - 5/9/06 29
• Operating and Maintenance Instructions for Navigational Aids Carried by the Ship
• MCA Ship Captains Medical Guide 13 Cadet Training - Overseeing of NVQ portfolios (Refer also to the introduction to Vocational Qualifications at the beginning of the NVQ Portfolio and MSN 1634) 13.1 As soon as possible after the candidate first joins the ship, it is the Master’s duty to ensure that the necessary opportunities are presented to enable the candidate to complete the Priority Familiarisation and Safety Tasks. 13.2 The tasks completed thereafter should be inspected and signed upon joining the vessel, each month thereafter and at the end of the voyage. 13.3 For deck cadets - a steering certificate should be completed and signed when the candidate has obtained the necessary experience and reaches the required standard. It is extremely important that the candidate is given adequate supervised bridge watchkeeping experience after the first sea phase. The MCA require that all deck candidates for a first certificate of competency must spend six of their final 12 months qualifying sea time engaged in bridge watchkeeping duties under the supervision of a deck officer. This requirement means that the balance of emphasis in terms of training during the latter sea phases should be directed towards watchkeeping. 13.4 In the event that some tasks are not able to he completed, then a suitable alternative task to a similar standard may be completed and recorded in the relevant section of additional tasks provided for each unit. This space may also he used for any additional tasks not specified and so provide further evidence that such training and experience has been acquired. 13.5 Officers who act as witnesses to the tasks should sign and date the appropriate tasks and enter his/her name in the “Record of Authenticating Officers” list. Any task should only be signed as complete when the demands of the task have been met. The signature will attest to the Authentication statement shown in each task and where more than one activity is detailed within a task, this statement must be true for all activities. 13.6 The number of tasks specified has no bearing on how many times the candidate must complete the task, it may take several attempts. However, for each attempt not reaching full competence, the officer must give clear information on the areas that are lacking so that the candidate may address these deficiencies. This is particularly important at the end of the voyage, where the candidate may he joining another vessel where the officers will have limited indications of his/her progress. In this respect, notes may he
version 1 - 5/9/06 30
attached to the Cumulative Evidence Summary to explain the level of competence indicated. 13.7 Masters and Officers need to know that the standards expected of the candidate (when competence is reached) is that of a person about to take up the job for which the award is made. Cadets are expected at the end of their training to be competent to start to undertake the job of watchkeeping officer, but they will clearly be lacking in experience.
version 1 - 5/9/06 31
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1 - 5
/9/0
6 32
MERCHANT SHIPPING NOTICE
MSN 1767 (M)
1
Hours of Work, Safe Manning and Watchkeeping Revised Provisions from 7 September 2002Application of the Merchant Shipping (Hours of Work) Regulations 2002 and STCW 95
Notice to Shipowners, Companies, Managers, Masters, Deck and Engineering Officers and allseafarers on Merchant Ships
With effect from 7 September 2002, this Notice supersedes Merchant Shipping Notice MSN 1682(M)and should be read in conjunction with Merchant Shipping Notice MSN 1758(M), and MarineGuidance Notes MGN 50(M), MGN 137(M+F), and MGN 179 (M) (or subsequent amendments)
Summary
This Merchant Shipping Notice contains the detailed mandatory requirements specified by theSecretary of State under the Merchant Shipping (Hours of Work) Regulations 2002 which come intoforce on 7 September 2002, and Regulations 1-5 and 11-18 of the existing Merchant Shipping (SafeManning, Hours of Work and Watchkeeping) Regulations 19971. It gives guidance on theapplication of the Regulations.
The guidance is in 3 Sections with Annexes:
Section 1 - Hours of Work Section 2 - Safe ManningSection 3 - Watchkeeping
Key Points
Section 1 - The requirements of the new 2002 Regulations:
● apply to all seafarers (including masters) employed or engaged in any capacity on board aseagoing ship other than fishing vessels, pleasure vessels, offshore installations whilst on theirworking stations and tugs which do not ordinarily go beyond the limits of categorised waters
● provide for a minimum of 10 hours rest in any 24 hour period and 77 hours in any 7-dayperiod and 4 weeks annual paid leave
● require records of hours of rest to be maintained (suggested pro-formas at Annexes A and B)
● provide for inspection and enforcement by the MCA
Sections 2 and 3 of this Notice, which supersedes MSN 1682(M), have been reissued to incorporateeditorial amendments, to clarify the manning guidance tables (at Annexes C and D) and toincorporate International Maritime Organization Resolution A21/Res 890 on the Principles of SafeManning.
1 SI 1997/1320, as amended by SIs 1997/1911 and 2000/484
SECTION 1 - HOURS OF WORK
1.0 Introduction
1.1 The Merchant Shipping (Hours of Work)Regulations 2002, (referred to in Section 1 ofthis Notice as “the Regulations”) whichcome into force on 1 September 2002, revokeRegulations 6 to 10 of the Merchant Shipping(Safe Manning, Hours of Work andWatchkeeping) Regulations 1997, asamended, and replace them with provisionson hours of work and annual leave whichimplement the Annex (the Social Partners’Agreement) to Council Directive1999/63/EC of 21 June 1999 (the MaritimeWorking Time Directive). The requirementsof clause 13 of the Annex, relating to medicalcertification, are implemented separately inthe new Merchant Shipping (MedicalExamination) Regulations 2002.
1.2 The Regulations also implement CouncilDirective 1999/95/EC concerning inspectionand enforcement and provide for penaltiesin the event of non-compliance.
1.3 Regulations 1-5 and 11-18 of the 1997Regulations remain extant and details ofrequirements are given in Sections 2 and 3 ofthis Notice.
2.0 Application
2.1 The requirements of the EU Directive applyto:
seafarers employed or engaged in anycapacity on board every seagoing ship,whether publicly or privately owned, whichis registered in the territory of any MemberState and is ordinarily engaged incommercial maritime operations.
For the purposes of these Regulations, theterms a) “seafarer”, b) “seagoing ship” andc) “commercial maritime operations” areconsidered below, in paragraphs 2.2-2.4.
2.1.1 The requirements of theseRegulations do not apply to seafarersemployed or engaged on fishingvessels, offshore installations whilst
on their working stations and tugswhich do not ordinarily go beyondthe limits of categorised waters, asdefined in Merchant Shipping NoticeMSN 1758 (M).
2.2 Seafarer
2.2.1 A seafarer is a person employed orengaged in any capacity on board aseagoing ship on the business of theship. This is taken to mean a personemployed either directly by ashipping company or through amanning agency, whose usual placeof work is on board a seagoing ship,and includes masters, crew members,resident entertainers and franchiseemployees on passenger ships.Boatmaster’s licence holdersoperating on seagoing passengervessels (carrying more than 12passengers) are also covered.
2.2.2 The Regulations will not be taken toapply to those whose normal place ofwork is ashore but who are workingon a seagoing ship on a temporary orshort term basis eg fitters, guestlecturers and entertainers, researchscientists, riding crews, trainees andvolunteers on sail training ships whoare not carrying out safety-criticalroles (see para 2.4.2 below), providedsuch workers are covered by therequirements of the Working TimeRegulations 19982
2.3 Seagoing Ship
2.3.1 For the purpose of these Regulationsa seagoing ship is one which iscertificated under Merchant Shippinglegislation for navigation at sea.
2.3.2 Vessels certificated under MCACodes of Practice in terms of theMerchant Shipping (Vessels inCommercial Use for Sport orPleasure) Regulations 19983, arecovered by the separate provisions ofthose Regulations and the Codes towhich they refer.
2
2 SI 1998/18333 SI 1998/2771
3
2.4 Commercial Maritime Operations
2.4.1 All vessels engaged in trade, carryingcargo or fare-paying passengers arecovered, as are sail training vessels.Government ships such as thoseoperated by the Royal Fleet Auxiliary,which are not ordinarily engaged incommercial maritime operations, arenot covered by the Regulations.
Sail Training Vessels
2.4.2 - For the purposes of the Regulations,“seafarers” on sail training vesselsincludes all contracted crew (or thoselisted on the Safe ManningDocument, if applicable) and anyperson in charge of a navigational orengineering watch and/or with asafety-critical role. These seafarerswill sign on the crew agreement.Volunteers and trainees who have nosafety-critical responsibilities are notcovered by the Regulations.
2.4.3 The Owner/Operator of a sailtraining vessel should make adeclaration of the minimum manningrequirement for contract crew, forapproval by the Seafarers’ Trainingand Certification Branch of the MCA(unless the vessel is already coveredby a Safe Manning Document).
2.5 Definition of Hours of Work
2.5.1 For the purposes of the Regulations,hours of work are when seafarers arerequired to do work on the businessof the ship.
2.5.2 On-Call Time - The Regulationsprovide that a seafarer whose normalperiod of rest on board ship isdisturbed by a call-out, should haveadequate compensatory rest. This isintended to cover situations such aswhen a seafarer, having set thealarms in an unattended machineryspace, retires to his bunk but has hisrest disturbed by a call-out to work.In such circumstances the seafarer isentitled to compensatory rest to makeup for the rest time lost because hewas called out to work.
3.0 General Duties (Regulation 4)
3.1 The Regulations require that any company(defined as the owner or any other person ororganisation, such as the manager orbareboat charterer who has assumedresponsibility for the ship from the owner),and the master must ensure that seafarersare provided with at least the minimumhours of rest. This will include the managersof franchises, who are responsible for thepersonnel working for the franchise, and anyother employer of a seafarer working onboard the vessel.
3.2 It is the responsibility of all seafarers toensure that they are properly rested whenthey begin duty on a ship and that theyobtain adequate rest when not on duty.
4.0 Minimum Hours of Rest (Regulation 5)
4.1 The hours of rest shall be not less than:
a) 10 hours in any 24-hour period; and
b) 77 hours in any 7-day period.
Note: Hours of rest may be divided into no morethan 2 periods, one of which should be at least 6hours long, and the interval in between shouldnot exceed 14 hours.
4.2 It is expected that employers and employeeswill reach agreement on the arrangementsfor conducting emergency drills such asmusters, fire-fighting and lifeboat drills, in away which minimises the disturbance to restperiods and provides compensatory rest forseafarers whose normal rest is disturbed bycall-outs for drills.
Exceptions to the Limits on Hours of Rest(Regulation 6)
4.3 Exceptions to the limits on the hours of restmay be allowed (Regulation 6) provided thatthey are the result of an agreement betweenemployers and seafarers and have dueregard to the general principles of health andsafety of workers. Agreements can be madeby “collective agreement” (between theemployer and an independent trade union)or “workforce agreement” (Schedule 1 tothe Regulations). Exceptions may takeaccount of more frequent or longer leaveperiods or the granting of compensatory
4
leave for watchkeeping seafarers or seafarersworking on board ships on short voyages.
4.4 A workforce agreement is made with electedrepresentatives of the workforce in mostcases (see below.) It can apply to the wholeworkforce or to a group of workers. To bevalid, a workforce agreement must :
- be in writing;
- have been circulated in draft to all workersto whom it applies together with guidanceto assist their understanding of it;
- be signed before it comes into effect either:
- by all the representatives of themembers of the workforce or group ofworkers; or,
- if there are 20 or fewer employed by acompany, either by all representatives ofa workforce or by a majority of theworkforce
- have effect for a specified period of nomore than five years.
4.5 Applications for authorisation of exceptionsshould be made in writing to any MCAMarine Office (listed at Annex E).
5.0 Posting-up of Table of Duties (Regulation 7)
5.1 Companies should ensure that a table orschedule of duties is produced setting outthe hours of work and rest periods. The tableshould be in the same format as Annex A(i)to this Notice or in a format substantiallylike it. The table must be in English and inthe working language of the ship, if that isnot English, and should specify for everyposition at least:
● the daily schedule of duties at sea andduties in port; and
● the daily minimum hours of rest asrequired by the Regulations (see para 4.1above) or any collective or workforceagreements in force.
In devising the schedule, operators shouldtake account of factors such as:
a) trade and type of operation;
b) type and size of ship;
c) construction and technical equipment ofthe ship;
d) manning levels and changes in crewnumbers due to crew changes andsickness;
e) the maximum period of continuouswatchkeeping;
f) minimum rest periods;
g) total workload;
h) the seriousness of irregular workinghours and their contribution to causingfatigue and the importance of schedulingreasonably stable working hours over avoyage.
5.2 Changes should not be made to the scheduleof duties unless they can be justified bysubstantially altered work patterns madenecessary, for example, by a change intrading pattern or other significant factor.Where it is known that a ship engages in anirregular trading pattern or that workinghours are unlikely to be uniform, this can betaken into account and recorded in theschedule.
5.3 It is not necessary to draw up a newschedule of duties for each voyage, so longas it is applicable to the voyage in questionand the composition of the crew for whom itwas originally intended has not changed.
5.4 It is the responsibility of the master orauthorised person to post up the table in aprominent and easily accessible place in theship. Where there is more than one table, themaster is responsible for ensuring that alltables are posted in a suitable place.
5.5 When first drawing up a schedule of dutiesfor a ship, companies should seek the viewsof the master, who should in turn seek theviews of the officers, the ship’s safetycommittee, or the seafarers or theirrepresentatives or a trade union asappropriate. The final decision on theschedule lies with the operator who will beresponsible for ensuring that it isappropriate in relation to the safety of theship and the performance of duties.
6.0 Exceptions for Emergencies (Regulation 8)
6.1 The Regulations recognise that situationsmay arise in which a seafarer may berequired to work during scheduled hours ofrest. These include emergencies whichthreaten the safety of the ship or the cargo or
5
put life at risk. In these circumstances, thelimits may be exceeded providedcompensatory arrangements are made toavoid fatigue.
7.0 Records (Regulation 9)
7.1 The master or authorised person isresponsible for ensuring that records ofhours of rest are maintained for eachseafarer serving on the ship. The recordsshould be completed monthly in arrears andthese should be in the format at Annex B tothis Notice or an equivalent format showingat least this information. Each record shouldbe endorsed by the master or authorisedperson and the seafarer. A copy should begiven to the seafarer.
7.2 In an emergency or when unforeseen eventsoccur (as described in paragraph 6 above),changes may be unavoidable. In these casesrecords should reflect all deviations from theschedule.
7.3 All records should be kept for a minimum ofone year and should be available forinspection by MCA surveyors at any time. Ifduring the year, a company ceases tooperate, the duty to retain the recordsremains with that company.
7.4 Checking the ship’s documentation will becarried out by the MCA as part of the normalroutine of vessel inspection and will includea check that the appropriate schedules areposted and records maintained. Followingexamination, the records will be endorsed aspart of the process.
8.0 Night Workers (Regulation 10)
8.1 The definition of “night” relates to a periodof 9 consecutive hours including the periodbetween midnight and 5 am. Although theRegulations are expressed in “local” time, itis recognised that “ship’s time” may bedifferent when a vessel is at sea.
9.0 Young Persons (Regulation 5(5) andSchedule 2, paragraphs 1 and 4)
9.1 The Regulations prohibit the employment ona ship of any young person under the age of16 by amending section 55 of the MerchantShipping Act 1995. This supersedes theprovision in section 55 which prohibits the
employment of anyone under school leavingage.
9.2 The requirements of the Regulations do notoverride any of the provisions relating toyoung persons in the existing MerchantShipping health and safety legislationrelating to the employment of youngpersons.
10.0 Annual Leave (Regulation 12)
10.1 For the purposes of these Regulations, aseafarer is entitled in each leave year to aperiod of leave of at least four weeks, forwhich he is entitled to be paid at the rate of aweek’s pay in respect of each week of leave.It is considered that this entitlement toannual leave will be separate from, and inaddition to, periods of rest andcompensatory leave which seafarers receiveas part of their working arrangements.However, it is for employers and seafarers todecide on the details of how this entitlementis to be provided by negotiation andarrangement between themselves.
10.2 Annual leave may be taken in instalmentsbut may not be replaced by a payment inlieu except where the seafarer’s employmentis terminated.
11.0 Enforcement Provisions (Regulations 14-20)
11.1 Council Directive 1999/95/EC concerningenforcement provisions is also implementedin these Regulations. Compliance with therequirements of Regulations 4, 7 and 9 willbe checked as part of the MCA’s inspectionregime. Inspection may also be triggered bya complaint from a person or body with alegitimate interest in the health and safety ofthe crew. In such cases the identity of thecomplainant will remain confidential.
11.2 Inspection will include a check thatschedules of duties are posted up and thatrecords of work and rest periods are beingmaintained. If an inspector has grounds forbelieving that seafarers may be undulyfatigued he will check in more detail that thehours of rest recorded conform to thestandards and that they have actually beenobserved. If the evidence indicates thatmanning levels are so low that the schedulescannot be observed, the MCA will requirethat manning levels are adjusted so that the
6
vessel can be operated safely within thehours available. Where conditions are clearlyhazardous to safety or health, the ship maybe detained.
SECTION 2 - SAFE MANNING
12.0 Introduction
12.1 The Merchant Shipping (Safe Manning,Hours of Work and Watchkeeping)Regulations 1997, place responsibilities oncompanies owning or operating UKregistered seagoing ships and other shipswhilst in UK national waters, to ensure thattheir vessels are manned with personnel ofappropriate grades who have been properlytrained and certificated. The numbers ofcertificated officers, and certificated andnon-certificated ratings must be sufficient toensure safe and efficient operation of theship at all times.
13.0 Responsibilities of Owners and Operators :General Principles
13.1 In fulfilling their responsibility to ensure thatships are safely and sufficiently manned,owners and operators should :
.1 make an assessment of the tasks, dutiesand responsibilities of the ship’scomplement required for its safeoperation, for the protection of themarine environment and dealing withemergency situations;
.2 assess the numbers and grades/capacitiesin the ship’s complement required for thesafe operation and for the protection ofthe environment, and for dealing withemergency situations, including theevacuation of passengers whereapplicable;
.4 ensure that the manning level is adequateat all times and in all respects, includingmeeting peak workloads and is inaccordance with the principles containedin this MSN;
.5 in case of changes in trading area(s),operations, construction, machinery,equipment or operation and maintenance
of the ship, which may affect themanning level, review the manning level.
13.2 In conjunction with these factors the owneror operator should: -
.1 identify all the functions to beundertaken on board during arepresentative voyage or operationalperiod, including determination of thenumber of personnel required toundertake the relevant tasks and dutiesunder both peak and routine work loadconditions;
.2 identify those functions that constitute anormal operation and determine thenumbers of personnel required toundertake the concurrent tasks andduties safely;
.3 identify the skills and experiencerequired to perform those functions;
.4 establish working arrangements to ensurethat the master and crew are capable ofundertaking concurrent and continuingoperations at the appropriate level(s) ofresponsibility, as specified, with respectto their skills and training; and
.5 ensure that the working arrangementsallow for sufficient rest periods to avoidfatigue and to comply with the Hours ofWork Regulations 2002.
13.3 In applying these principles, proper accountshould be taken of the InternationalMaritime Organization (IMO), InternationalLabour Organization (ILO), InternationalTrade Union (ITU), World HealthOrganization (WHO) and European Union(EU) instruments with respect to:
.1 watchkeeping;
.2 hours of work or rest;
.3 safety management;
.4 certification of seafarers;
.5 training of seafarers;
.6 occupational health and hygiene;
.7 crew accommodation.
7
14.0 Establishing Safe Manning Requirements
14.1 Specific factors to be taken into account indetermining the safe manning level include :
.1 frequency of port calls, length and natureof the voyage;
.2 trading area(s), waters and type ofoperations in which the ship or vessel isinvolved and any special requirements ofthe trade or operation;
.3 number, size (kW) and type of mainpropulsion units and auxiliaries;
.4 size, type of ship, and layout;
.5 construction and equipment of ship;
.6 cargo to be carried or operationalrequirements;
.7 method of maintenance;
.8 extent to which training activities areconducted on board; and
.9 how the proposed complement will dealwith various emergency situations thatmay arise;
.10 navigational duties and responsibilities asrequired by STCW 95 including thefollowing:
.1 plan and conduct safe navigation;
.2 maintain a safe navigational watch;
.3 manoeuvre and handle the ship in allconditions and during all operations;
.4 safely moor and unmoor the ship;and
.5 maintain safety whilst in port.
.11 Cargo handling and stowage:
.1 plan and monitor the safe loading,stowage, securing, carriage andunloading of cargo.
.12 Ship specific operations:
.1 the nature and duration of theoperation(s) the ship undertakes andlocal environmental conditions.
.13 Ship operations and care for personsonboard, and maintaining life-saving,fire-fighting and other safety systems inoperational condition:
.1 maintain the safety and security ofall persons on board and keep lifesaving, fire fighting and other safetysystems in operational condition,including the ability to muster anddisembark passengers and non-essential personnel;
.2 operate and maintain watertightclosing arrangements;
.3 perform operations necessary toprotect the marine environment;
.4 provide medical care on board;
.5 undertake administrative tasksrequired for the safe operation of theship; and
.6 participate in mandatory safety drillsand exercises.
.14 Marine engineering tasks and duties:
.1 operate and monitor the ship’s mainpropulsion and auxiliary machinery;
.2 maintain a safe engineering watch;
.3 manage and perform fuel and ballastoperations; and
.4 maintain ship’s engine equipment,system and services.
.15 Electrical, electronic and controlengineering duties:
.1 operate ship’s electrical andelectronic equipment; and
2 maintain ship’s electric andelectronic systems.
.16 Radio communications:
.1 transmit and receive informationusing ship communicationequipment;
.2 maintain safe radio watch;
.3 provide communications inemergencies.
.17 Maintenance and repair:
.1 carry out maintenance and repairwork to the ship and its machinery,equipment and systems, asappropriate to the method ofmaintenance and the repair systemused.
8
14.2 In addition, the level of safe manning shouldalso take into consideration:
.1 the management of safety functions of aship underway, not underway oroperating in near stationary mode;
.2 except in ships of limited size, theprovision of qualified deck officers toensure that is not necessary for the masterto keep regular watches by adopting athree watch system;
.3 except in ships of limited propulsionpower or operating under provisions forunattended machinery spaces, theprovision of qualified engineeringofficers to ensure that it is not necessaryfor the chief engineer to keep regularwatches by adopting a three watchsystem;
.4 the maintenance of applicableoccupational health and hygienestandards on board; and
.5 the provision of proper food anddrinking water for all persons on board.
15.0 Guidance on Appropriate Manning Levels
15.1 In determining what constitutes a minimumsafe manning level, useful guidance mayalso be obtained by use of risk and hazardmanagement tools such as formal safetyassessment.
15.2 The minimum safe manning levels referredto in this Notice are those required for allreasonably foreseeable circumstances andworking conditions to permit the safeoperation of the ship under normaloperational conditions.
15.3 The tables at Annexes C and D provideguidance on the numbers of certificated deckand engineer officers appropriate to differentsizes of ships, tonnages and trading areas.As the watchkeeping arrangements for theengineering department and the demandsplaced on personnel vary significantlyaccording to the level of automation, thesetables only provide guidance; owners andoperators must take all relevant factors intoaccount before finalising their manningproposals.
15.4 The number of ratings required will bedetermined by the factors summarised inparagraphs 13 and 14 above.
16.0 Nationality Restrictions
16.1 The Merchant Shipping (Officer Nationality)Regulations 19954 do not permit foreignnationals (other than Commonwealthcitizens, EEA nationals, or a national of aState other than an EEA State which is amember of the North Atlantic TreatyOrganization) to serve as master of astrategic ship. This is defined as a UK ship of500 gt or more which is a cruise ship, aproduct tanker or a ro-ro ship. There are noother nationality restrictions applying to themanning of UK registered ships.
17.0 Consultation on Safe Manning Levels
17.1 Owners and operators should consult withthe master, seafarers’ representatives and theMCA (where appropriate) on their proposedmanning levels. Once agreed, a record of theconsultation process should be retained bythe owner or operator, together with arecord of the agreed manning level.
17.2 If agreement cannot be reached between theowners or operator and master, andseafarers or seafarers’ representativesregarding manning levels, the MCA willconsider the views put forward and, ifappropriate, require the manning levels to berevised. When disagreement occurs, it maybe necessary to arrange a practicaldemonstration of the crew’s ability to carryout the essential tasks in the context of theprinciples of safe manning.
17.3 The manning level need not be reviewed foreach voyage or operational cycle provided itis applicable to the voyage or cycle inquestion and the composition of the crew forwhom it was originally intended has notchanged.
17.4 Changes should not be made to the manninglevel unless they can be justified bysubstantially altered work patterns madenecessary, for example, by a change intrading pattern, operation or othersignificant factor. Where a vessel is known to
4 SI 1995/1427
9
engage in an irregular trading pattern orhave working hours that are unlikely to beuniform, this should be taken into accountwhen considering the manning level.
17.5 Once agreed, the owner or operator shouldensure the safe manning level is maintainedand that ship operations are in compliancewith the Merchant Shipping (Hours ofWork) Regulations 2002.
18.0 Safe Manning Document
18.1 The Merchant Shipping (Safe Manning,Hours of Work and Watchkeeping)Regulations 1997 require owners oroperators of all UK seagoing vessels of 500 gtor more to obtain and carry a Safe ManningDocument specifying the minimum manninglevels. Owners and operators of ships below500gt may also choose to hold a SafeManning Document.
19.0 Application for a Safe Manning Document
19.1 Any application for a Safe ManningDocument should be made by the owner, ora person authorised to act on their behalf, onform MSF 4227 (or subsequent amendedform), which can be obtained from any MCAMarine Office or the Seafarers’ Training andCertification Branch. All applications,together with the appropriate fee, should besent to the Seafarers’ Training andCertification Branch at the address on theform.
19.2 When applying to the MCA for a SafeManning Document, owners or operatorsshould submit a clear and conciseexplanation of: -
1 how the proposed manning level hasbeen determined;
2 how it takes account of the guidance ofthis Notice; and
3 how it takes account of the hours of workprovisions in the Regulations.
20.0 Approval of a Safe Manning Document bythe MCA
20.1 A proposal will only be approved and a SafeManning Document issued provided themanning level fully satisfies the principles,recommendations and guidelines outlined inthis Notice. The MCA may require an owneror operator to amend a proposal if, afterevaluation, the proposal is consideredinadequate.
20.2 When the MCA has agreed a proposalregarding manning of a particular ship, aSafe Manning Document will be issued forthat ship in a format which complies withthe requirements of SOLAS, as amended. Itshould be retained on board and be availablefor inspection by an authorised person,whenever required.
20.3 In the event of any change in equipment,construction or use of the ship, which mayaffect the safe manning level, the owner oroperator should make an application for theissue of a new Safe Manning Document.
20.4 A Safe Manning Document of a ship may bewithdrawn if an owner or operator fails tosubmit a new proposal where a ship changestrading area(s), construction, machinery orequipment, or operation and/or method ofmaintenance have changed, or a shippersistently fails to comply with the resthours requirements.
SECTION 3 - WATCHKEEPING
21.0 General
21.1 The principles applying to the keeping of asafe watch are given in Chapter A-VIII of theSTCW Code5 and must be followed in orderto comply with the Regulations.
21.2 The Regulations require the master of anyship to be responsible for the overall safetyof the ship. He must also ensure that thewatchkeeping arrangements are adequatefor maintaining safe navigational watches at
5 Available from the Publications Department, International Maritime Organization, 4 Albert Embankment, London SE1 7SR
10
all times, including the provision of alookout as required by the InternationalRegulations for the Prevention of Collisionsat Sea 1972, as amended. Masters, ownersand operators are reminded that the UKdoes not consider it safe for the officer of thenavigational watch to act as sole look-outduring periods of darkness or restrictedvisibility.
21.3 The chief engineer officer of any ship isresponsible to the master for ensuring thatarrangements are adequate at all times formaintaining a safe engineering watch.
22.0 Further Information
22.1 Any queries relating to this Notice should beaddressed to the MCA at :
● Seafarer Health and Safety Branch (forenquiries in relation to Section 1 onHours of Work)
Tel 02380 329216Fax 02380 329251Email: seafarer_H&[email protected]
or
● Seafarers’ Training and CertificationBranch (for enquiries in relation toSection 2 on Safe Manning and Section 3,on Watchkeeping)
Tel 02380 329231Fax 02380 329252Email: [email protected]
Maritime and Coastguard Agency Spring Place105 Commercial RoadSouthampton S015 1EG
September 2002
File Reference MC 110/13/6
Safer Lives, Safer Ships, Cleaner SeasAn executive agency of the Department for Transport
11
ANNEX A(i)
MO
DE
L F
OR
MA
T F
OR
TA
BL
E O
F S
HIP
BO
AR
D W
OR
KIN
G A
RR
AN
GE
ME
NT
S (1 )
Nam
e of
Shi
p: _
____
____
____
____
____
____
____
____
___
Flag
of S
hip:
___
____
____
____
____
___
IMO
num
ber
(if a
ny):
____
____
____
____
_
Lat
est u
pdat
e of
tabl
e: _
____
____
____
____
____
____
____
____
____
____
____
____
___
() o
f () p
ages
.
The
max
imum
hou
rs o
f w
ork
or m
inim
um h
ours
of
rest
are
app
licab
le in
acc
ord
ance
wit
h th
e M
erch
ant
Ship
ping
(H
ours
of
Wor
k) R
egul
atio
ns 2
002
issu
ed i
n co
nfor
mit
y w
ith
ILO
’s S
eafa
rer’
s H
ours
of
Wor
k an
d t
he M
anni
ng o
f Sh
ips
Con
vent
ion
1996
(N
o 18
0) a
nd w
ith
any
appl
icab
le c
olle
ctiv
eag
reem
ent r
egis
tere
d o
r au
thor
ised
in a
ccor
dan
ce w
ith
that
Con
vent
ion
and
wit
h th
e In
tern
atio
nal C
onve
ntio
n on
Sta
ndar
ds
of T
rain
ing,
Cer
tifi
cati
onan
d W
atch
keep
ing
for
Seaf
arer
s 19
78, a
s am
end
ed, (
STC
W 9
5) (2 )
.
Min
imum
hou
rs o
f res
t: __
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
Oth
er r
equi
rem
ents
: ___
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
__
Posi
tion
/ra
nk (3 )
Sche
dul
ed d
aily
wor
k ho
urs
at s
eaSc
hed
uled
dai
ly w
ork
hour
s in
por
tC
omm
ents
Tot
al d
aily
res
t hou
rs
Wat
chke
epin
gN
on-w
atch
keep
ing
Wat
chke
epin
gN
on-w
atch
keep
ing
At s
eaIn
por
ts(f
rom
–to)
dut
ies
(fro
m–t
o)d
utie
s(f
rom
–to)
(4 )(f
rom
–to)
Sign
atur
e of
mas
ter:
___
____
____
____
____
____
____
____
____
____
____
___
(1 )T
he te
rms
used
in th
is m
odel
tabl
e ar
e to
app
ear
in th
e w
orki
ng la
ngua
ge o
r la
ngua
ges
of th
e sh
ip a
nd in
Eng
lish.
(2 )Se
e ov
erle
af fo
r se
lect
ed e
xtra
cts
from
ILO
Con
vent
ion
No
180
and
the
STC
W C
onve
ntio
n..
(3 )Fo
r th
ose
posi
tion
s/ra
nks
that
are
als
o lis
ted
in th
e sh
ip’s
saf
e m
anni
ng d
ocum
ent,
the
term
inol
ogy
used
sho
uld
be
the
sam
e as
in th
at d
ocum
ent.
(4 )Fo
r w
atch
keep
ing
pers
onne
l, th
e co
mm
ent s
ecti
on m
ay b
e us
ed to
ind
icat
e th
e an
tici
pate
d n
umbe
r of
hou
rs to
be
dev
oted
to u
nsch
edul
ed w
ork
and
any
suc
h ho
urs
shou
ld b
e in
clud
ed in
the
appr
opri
ate
tota
l dai
ly w
ork
hour
s
12
SE
LE
CT
ED
TE
XT
S F
RO
M I
LO
CO
NV
EN
TIO
N N
o 18
0 A
ND
TH
E S
TC
W C
ON
VE
NT
ION
ILO
Con
ven
tion
No
180
Art
icle
5
1.T
he li
mit
s on
hou
rs o
f w
ork
or r
est
shal
l be
as f
ollo
ws:
(a)
max
imum
hou
rs o
f w
ork
shal
l not
exc
eed
: (i)
14
hour
s in
any
24-
hour
per
iod
; and
(ii)
72
hour
s in
any
sev
en-d
ay p
erio
d, o
r(b
) min
imum
hou
rs o
f res
t sha
ll no
t be
less
than
: (i)
10
hour
s in
any
24-
hour
per
iod
, and
(ii)
77
hour
s in
any
sev
en-d
ay p
erio
d.
2.H
ours
of r
est m
ay b
e d
ivid
ed in
to n
o m
ore
than
two
peri
ods,
one
of w
hich
sha
ll be
at l
east
six
hou
rs in
leng
th, a
nd th
e in
terv
al b
etw
een
cons
ecut
ive
peri
ods
of r
est s
hall
not e
xcee
d 1
4ho
urs.
6.N
othi
ng i
n pa
ragr
aphs
1 a
nd 2
sha
ll pr
even
t th
e M
embe
r fr
om h
avin
g na
tion
al l
aws
or r
egul
atio
ns o
r a
proc
edur
e fo
r th
e co
mpe
tent
aut
hori
ty t
o au
thor
ise
or r
egis
ter
colle
ctiv
eag
reem
ents
per
mit
ting
exc
epti
ons
to t
he l
imit
s se
t ou
t. Su
ch e
xcep
tion
s sh
all,
as f
ar a
s po
ssib
le, f
ollo
w t
he s
tand
ard
s se
t ou
t bu
t m
ay t
ake
acco
unt
of m
ore
freq
uent
or
long
er l
eave
peri
ods
or th
e gr
anti
ng o
f com
pens
ator
y le
ave
for
wat
chke
epin
g se
afar
ers
or s
eafa
rers
wor
king
on
boar
d s
hips
on
shor
t voy
ages
.
Art
icle
7
1.N
othi
ng in
thi
s C
onve
ntio
n sh
all b
e d
eem
ed t
o im
pair
the
rig
ht o
f a
mas
ter
of t
he s
hip
to r
equi
re a
sea
fare
r to
per
form
any
hou
rs o
f w
ork
nece
ssar
y fo
r th
e im
med
iate
saf
ety
of t
hesh
ip, p
erso
ns o
n bo
ard
or
carg
o, o
r fo
r th
e pu
rpos
e of
giv
ing
assi
stan
ce to
oth
er s
hips
or
pers
ons
in d
istr
ess
at s
ea.
3.A
s so
on a
s pr
acti
cabl
e af
ter
the
norm
al s
itua
tion
has
bee
n re
stor
ed, t
he m
aste
r sh
all e
nsur
e th
at a
ny s
eafa
rers
who
hav
e pe
rfor
med
wor
k in
a s
ched
uled
res
t per
iod
are
pro
vid
ed w
ith
an a
deq
uate
per
iod
of r
est.
ST
CW
Con
ven
tion
(ST
CW
95)
Sect
ion
A-V
III/
1 of
the
STC
W C
ode
(Man
dato
ry)
1.A
ll pe
rson
s w
ho a
re a
ssig
ned
dut
y as
off
icer
in c
harg
e of
a w
atch
or
seaf
arer
on
wat
ch s
hall
be p
rovi
ded
wit
h a
min
imum
of 1
0 ho
urs’
res
t in
any
24 h
our-
peri
od.
2.T
he h
ours
of r
est m
ay b
e d
ivid
ed in
to n
o m
ore
than
two
peri
ods,
one
of w
hich
sha
ll be
at l
east
six
hou
rs in
leng
th.
3.T
he r
equi
rem
ents
for
rest
per
iod
s la
id d
own
in p
arag
raph
s 1
and
2 n
eed
not
be
mai
ntai
ned
in th
e ca
se o
f an
emer
genc
y or
dri
ll or
in o
ther
ove
rrid
ing
oper
atio
nal c
ond
itio
ns.
4.N
otw
iths
tand
ing
the
prov
isio
ns o
f pa
ragr
aphs
1 a
nd 2
, the
min
imum
per
iod
of
10 h
ours
may
be
red
uced
to
not
less
tha
n 6
cons
ecut
ive
hour
s pr
ovid
ed t
hat
any
such
red
ucti
on s
hall
not e
xten
d b
eyon
d tw
o d
ays
and
not
less
than
70
hour
s of
res
t are
pro
vid
ed e
ach
seve
n-d
ay p
erio
d.
5.A
dm
inis
trat
ions
sha
ll re
quir
e th
at w
atch
sch
edul
es b
e po
sted
whe
re th
ey a
re e
asily
acc
essi
ble.
Sect
ion
B-V
III/
1 of
the
STC
W C
ode
(Gui
danc
e)
3.In
app
lyin
g R
egul
atio
n V
III/
1, th
e fo
llow
ing
shou
ld b
e ta
ken
into
acc
ount
:
1.pr
ovis
ions
mad
e to
pre
vent
fati
gue
shou
ld e
nsur
e th
at e
xces
sive
or
unre
ason
able
ove
rall
wor
king
hou
rs a
re n
ot u
nder
take
n. In
par
ticu
lar,
the
min
imum
res
t per
iod
s sp
ecif
ied
inSe
ctio
n A
-VII
I/1
shou
ld n
ot b
e in
terp
rete
d a
s im
plyi
ng th
at a
ll ot
her
hour
s m
ay b
e d
evot
ed to
wat
chke
epin
g or
oth
er d
utie
s;
2.th
at th
e fr
eque
ncy
and
leng
th o
f lea
ve p
erio
ds,
and
the
gran
ting
of c
ompe
nsat
ory
leav
e, a
re m
ater
ial f
acto
rs in
pre
vent
ing
fatig
ue fr
om b
uild
ing
up o
ver
a pe
riod
of t
ime;
3.th
e pr
ovis
ion
may
be
vari
ed fo
r sh
ips
on s
hort
sea
voy
ages
, pro
vid
ed s
peci
al s
afet
y ar
rang
emen
ts a
re p
ut in
pla
ce.
ANNEX A(ii)
13
ANNEX B(i)
MO
DE
L F
OR
MA
T F
OR
RE
CO
RD
OF
HO
UR
S O
F R
ES
T O
F S
EA
FAR
ER
S (1 )
Nam
e of
Shi
p: _
____
____
____
____
____
____
____
____
__IM
O n
umbe
r (i
f any
): __
____
____
____
___
Flag
of S
hip:
___
____
____
____
____
___
Seaf
arer
(ful
l nam
e): _
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
___
Posi
tion
/ra
nk: _
____
____
____
____
___
Mon
th a
nd y
ear:
___
____
____
____
____
____
____
____
__W
atch
keep
er (2 )
:ye
sno
Rec
ord
of
hou
rs o
f re
stPl
ease
mar
k pe
riod
s of
res
t, as
app
licab
le, w
ith
X, o
r us
ing
a co
ntin
uous
line
or
arro
w.
CO
MP
LE
TE
TH
ET
AB
LE
ON
TH
ER
EV
ER
SE
SID
E
The
follo
win
g na
tion
al la
ws,
reg
ulat
ions
and
/or
col
lect
ive
agre
emen
ts g
over
ning
lim
itat
ions
on
min
imum
res
t per
iod
s ap
ply
to th
is s
hip:
T
he M
erch
ant S
hipp
ing
(Hou
rs o
f Wor
k ) R
egul
atio
ns 2
002,
___
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
____
I agr
ee th
at th
is r
ecor
d is
an
accu
rate
ref
lect
ion
of th
e ho
urs
of r
est o
f the
sea
fare
r co
ncer
ned
.
Nam
e of
mas
ter
or p
erso
n au
thor
ised
by
mas
ter
to s
ign
this
rec
ord
: ___
____
____
____
____
____
____
____
____
____
____
__
Sign
atur
e of
mas
ter
or a
utho
rise
d p
erso
n: _
____
____
____
____
____
____
___
Sign
atur
e of
sea
fare
r: _
____
____
____
____
____
___
A c
opy
of th
is r
ecor
d is
to b
e gi
ven
to th
e se
afar
er.
Thi
s fo
rm is
sub
ject
to e
xam
inat
ion
and
end
orse
men
tun
der
pro
ced
ures
est
ablis
hed
by
the
UK
Mar
itim
e an
d C
oast
guar
d A
genc
y
(1 )T
he te
rms
used
in th
is m
odel
tabl
e ar
e to
app
ear
in th
e w
orki
ng la
ngua
ge o
r la
ngua
ges
of th
e sh
ip a
nd in
Eng
lish.
(2 )T
ick
as a
ppro
pria
te.
14
ANNEX B(ii)Pl
ease
mar
k pe
riod
s of
res
t, as
app
licab
le, w
ith
an X
, or
usin
g a
cont
inuo
us li
ne o
r ar
row
Hou
rs o
fC
omm
ents
Not
to b
e co
mpl
eted
re
st in
by th
e se
afar
er (1)
24-h
our
Hou
rs 0
00
10
20
30
40
50
60
70
80
91
01
11
21
31
41
51
61
71
81
92
02
12
22
32
4pe
riod
Hou
rs o
f H
ours
of
rest
, in
rest
, in
Dat
ean
y an
y 7-
day
24-h
our
peri
od (2 )
peri
od (2 )
Hou
rs 0
00
10
20
30
40
50
60
70
80
91
01
11
21
31
41
51
61
71
81
92
02
12
22
32
4
(1 )Fo
r co
mpl
etio
n an
d u
se in
acc
ord
ance
wit
h th
e pr
oced
ures
est
ablis
hed
by
the
com
pete
nt a
utho
rity
in c
ompl
ianc
e w
ith
the
rele
vant
req
uire
men
ts o
f IL
O C
onve
ntio
n N
o 18
0 on
Se
afar
ers’
Hou
rs o
f Wor
k an
d th
e M
anni
ng o
f Shi
ps C
onve
ntio
n 19
96.
(2 )A
dd
itio
nal c
alcu
lati
ons
or v
erif
icat
ions
may
be
nece
ssar
y to
ens
ure
com
plia
nce
wit
h th
e re
leva
nt r
equi
rem
ents
of I
LO
Con
vent
ion
No
180
on S
eafa
rers
’ Hou
rs o
f Wor
k an
d th
e M
anni
ng o
f Shi
ps C
onve
ntio
n, 1
996
and
the
Inte
rnat
iona
l Con
vent
ion
on S
tand
ard
s of
Tra
inin
g, C
erti
fica
tion
and
Wat
chke
epin
g, 1
978
as a
men
ded
. (ST
CW
95)
15
ANNEX C
GUIDANCE ON APPROPRIATE MANNING LEVELS - DECK OFFICERS
Trading Area Size of Ship (gt) Number of Officers to be carried - STCW 95 RegulationReg II/2-Master Reg II/2-Ch.Mate Reg II/1-OOW Reg II/3-OOW
Unlimited 3000 or more 1 1 2 –
Unlimited 500 or more but less 1 1 1 – than 3000
Unlimited less than 500 1 – 2(a) –
Near-coastal 3000 or more 1 1 1 –
Near-coastal 500 or more but less than 3000 1 1 1(b) –
Near-coastal Less than 500 – – – 2(c)
Key:
(a) may be 1 if the master keeps watch;
(b) need not be carried if the master keeps watch;
(c) one of these II/3 certificates must have an endorsement for the capacity of master.
16
ANNEX DG
UID
AN
CE
ON
AP
PR
OP
RIA
TE
MA
NN
ING
LE
VE
LS
- E
NG
INE
ER
OFF
ICE
RS
Tra
din
g A
rea
Reg
iste
red
Pow
er (k
W)
En
gin
eer
Off
icer
s R
equ
irem
ents
Ch
ief
En
gin
eer
Sec
ond
En
gin
eer
En
gin
eer
OO
W
Tot
al
Unl
imit
ed30
00 o
r m
ore
C/
E II
I/2
Unl
imit
ed2/
E II
I/2
Unl
imit
ed1
x II
I/1
3
Unl
imit
ed75
0 or
mor
e bu
t les
s th
an 3
000
C/
E II
I/3
< 3
000
kW2/
E II
I/3
< 3
000
kW1
x II
I/1
3
Unl
imit
ed35
0 or
mor
e bu
t les
s th
an 7
502/
E II
I/3
< 3
000
kWM
EO
L (
a)-
2
Nea
r-co
asta
l60
00 o
r m
ore
C/
E II
I/2
Unl
imit
ed2/
E II
I/2
Unl
imit
ed-
2
Nea
r-co
asta
l30
00 o
r m
ore
but l
ess
than
600
0C
/E
III/
2 <
600
0 kW
NC
2/E
III/
2 <
600
0 kW
NC
-2
Nea
r-co
asta
l75
0 or
mor
e bu
t les
s th
an 3
000
C/
E II
I/3
< 3
000
kW N
C2/
E II
I/3
< 3
000
kW N
C-
2
Nea
r-co
asta
l35
0 or
mor
e bu
t les
s th
an 7
50SM
EO
L
--
1
Th
e ab
ove
tab
le a
ssu
mes
that
the
ship
is c
lass
ed a
s U
.M.S
.
<
=
less
than
N
C
=
Nea
r-co
asta
l
Key
:(a
)T
he h
old
er m
ay s
erve
in a
dua
l cap
acit
y, d
eck
and
eng
ine
room
, pr
ovid
ed th
e sh
ip is
not
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nker
and
the
dec
k se
rvic
e is
not
as
an e
ssen
tial
wat
ch-k
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r or
mas
ter
Not
es:
(i)
All
engi
ne r
oom
wat
ch r
atin
gs m
ust h
old
wat
ch r
atin
g ce
rtif
icat
es (S
TC
W II
I/4
cert
ific
atio
n) is
sued
by
MC
A-a
ppro
ved
com
pani
es,
exce
pt o
n ve
ssel
s of
less
than
750
kW.
(ii)
The
man
ning
leve
ls a
re s
ubje
ct to
mee
ting
the
requ
irem
ents
of S
ecti
on 1
of t
his
MSN
.
Th
e fo
llow
ing
fact
ors
wil
l be
con
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ered
in v
aryi
ng
the
req
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emen
ts g
iven
in th
e ab
ove
tab
le.
Res
tric
tion
of t
he v
esse
l’s a
rea
of o
pera
tion
.T
he tr
adin
g pa
tter
n of
the
vess
el.
The
com
plex
ity
of th
e m
achi
nery
spa
ces.
The
ves
sel n
ot o
pera
ting
und
er U
.M.S
. con
dit
ions
.T
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ical
com
plex
ity
of th
e m
achi
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incl
udin
g it
s co
ntro
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mon
itor
ing
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ems.
Red
und
ancy
of t
he e
ssen
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mac
hine
ry.
The
mai
nten
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reg
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empl
oyed
in th
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of t
he m
achi
nery
and
its
cont
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ms.
The
leve
l and
ava
ilabi
lity
of te
chni
cal s
hore
sup
port
.
17
ANNEX E
MCA Marine Offices
1. Aberdeen Marine Office Tel: 01224 597900Blaikies Quay Fax: 01224 571 920Aberdeen AB11 5EZ
2. Belfast Marine Office Tel: 02891 475310Bregenz House Fax: 02891 475321Quay StreetBangorNorthern Ireland BT20 5ED
3. Cardiff Marine Office Tel: 02920 229 556Oxford House Fax: 02920 229 017Hills StreetCardiff CF1 2TD
4. Dover Marine Office Tel:01304 227710Langdon BatterySwingateDover CT15 5NA
5. Falmouth Marine Office Tel: 01326 310811Pendennis PointCastle DriveFalmouthCornwall TR11 4WZ
6. Glasgow Marine Office Tel: 01475 5533550 Navy BuildingsEldon StreetGlasgow PA16 7QY
7. Great Yarmouth Marine Office Tel: 01493 7443004th Floor Fax: 01493 744329Havenbridge HouseGreat Yarmouth NR 30 1HZ
8. Harwich Marine Office Tel: 01255 682107East TerraceWalton-on-NazeEssex CO14 8PY
9. Hull(Beverley) Marine Office Tel: 01482 866 606Crosskill House Fax: 01482 869 989Mill Lane, BeverleyNorth Humberside HU17 9JB
10. Leith Marine Office Tel: 0131 554 54881, John’s Place Fax: 0131 554 7689LeithEdinburgh EH6 7EL
18
11. Liverpool Marine Office Tel: 0151 931 6600Hall Road West Fax: 0151 931 6615CrosbyLiverpool L23 8SY
12. London Marine Office Tel: 01689 890 400Central Court, Fax: 01689 890 4461B Knoll Rise, OrpingtonKent BR6 0JA
13. Milford Haven Marine Office Tel: 01646 693272Gorsewood Drive, HakinMilford HavenPembrokeshire SA73 3HB
14. Newcastle Marine Office Tel: 0191 496 9900MCA Tyne Fax: 0191 496 9901Compass HouseUnit 1, Tyne DockSouth Shields, Tyne and Wear NE34 9PY
15. Plymouth Marine Office Tel: 01752 266 211Fish Market Fax: 01752 225 826Baylys Wharf, Fish QuayPlymouth PL4 OLH
16. Shetland Marine Office Tel: 01595 743514The Knab, Knab RoadLerwickShetland ZE1 0AX
17. Southampton Marine Office Tel: 023 80329329Spring Place Fax: 023 80329351105 Commercial RoadSouthampton SO15 1EG
18. Stockton On Tees Marine Office Tel: 01642 6110403rd Floor, Victoria HousePearson Court, Pearson WayTeesdale ParkStockton On Tees TS17 6PT
TRAINING AND CERTIFICATION GUIDANCE – PART 19
Certificates Of Equivalent Competency
Notice to Owners, Operators, Managers, Masters, and Officers of Merchant Vessels
This Note supersedes Marine Guidance Note MGN 179 (M)
MARINE GUIDANCE NOTE
Summary
This Marine Guidance Note (MGN) is Part of a series which gives guidance on the application of theMerchant Shipping (Training and Certification) Regulations 19971 and the revised InternationalConvention on Standards of Training, Certification and Watchkeeping for Seafarers (STCW 95)2 .
In order for the guidance to be easy to use and to keep up-to-date, the individual Parts will retain thesame Part number but the MGN number may change if and when revisions are necessary. The frontsheet of any revised Part will list the latest MGN numbers. Any reference to "Part" in this MGN relatesto this series of Guidance Notes as listed below.
Key Points
This Part largely reproduces information on UK Certificates of Equivalent Competency (CECs)previously published in Merchant Shipping Notice MGN 179 and incorporates the following changes:
• Additional methods of assessment of UK Legal and Administrative Processes (UKLAP) and ofEnglish language skills;
• Conditions relating to the issue of temporary CECs;• The use of photocopies;• Companies permitted a role in assessing UKLAP and English;• Maritime and Coastguard Agency’s (MCA) audit role.
MGN 221 (M)
1
1 SI 1997/348 as amended by SIs 1997/1911 and 2000/8362 Available from the Publications Department, International Maritime Organization, 4, Albert
Embankment, London SE1 7SR
MGN-221 25/3/03 4:41 pm Page 1
LATEST INDEX TO PARTS
Part No. Subject Latest MGN Number Issue Date
1 General requirements for MGN 91(M) April 2000certification and medical fitness
2 Certificates of competency MGN 92(M) April 2000 - deck department
3 Certificates of competency MGN 93(M) April 2000- engine department
4 Certificates of competency MGN 214(M) May 2002- radio personnel
5 Special training requirements MGN 95(M) April 2000 for personnel on certain types of ship
6 Emergency, occupational MGN 96(M) April 2000safety, medical care and survival functions
7 Alternative certification MGN 7(M) April 2000 - dual certification
8 Education and MGN 8(M) April 2000training schemes
9 Procedure for the issue MGN 9(M) April 2000and revalidation of certificates of competency, marine engine operator licences and tanker endorsements.
10 Ratings MGN 97(M) April 2000
11 Conduct of MCA oral MGN 69(M) April 2000examinations
12 Safety training for MGN 120(M) April 2000concessionaires working on passenger ships
13 Use of fishing vessel MGN 121(M) April 2000certificates of competency in standby, seismic survey, and oceanographic research vessels – revised arrangements
2
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3
14 STCW 95 application to MGN 116(M) April 2000certificates of service
15 Certification of inshore MGN 209(M) April 2002tug personnel
17 Certificates of competency MGN 156(M) February 2001or marine engine operator licences for service as an engineer officer on commercially and privately operated yachts and sail training vessels
18 STCW 95 certificates of MGN 164(M) January 2001competency - conversionof tonnage limitations from GRT to gt
19 Certificates of Equivalent This noteCompetency
20 Certificates of Equivalent MGN 220(F) March 2003Competency (Fishing Vessel)
21 Deck Officer Certificates of MGN 195(M) February 2002Competency for service on commercially & privately operated yachts & sail training vessels
Seafarer Training and Certification BranchMaritime and Coastguard AgencySpring Place105 Commercial RoadSOUTHAMPTONSO15 1EG
Tel: 023-8032 9231Fax: 023-8032 9252E-mail : [email protected]
March 2003
MC 124/1/041
Safer Lives, Safer Ships, Cleaner Seas The MCA is an executive agencyof the Department of Transport
MGN-221 25/3/03 4:41 pm Page 3
All references to "Parts" in this document are toother Parts of this series of Training andCertification Guidance Notes
1.0 INTRODUCTION
1.1 This Note describes the requirements andprocedures for the issue of a Certificate ofEquivalent Competency (CEC), which willenable Officers holding STCW certificatesissued by certain non-UK countries towork as Officers on UK-registeredmerchant ships. This Note reiterates theinformation previously contained in MGN179 concerning who qualifies for thecertificate and how to apply for it, andexplains some additional means offulfilling the requirements.
2.0 BACKGROUND
2.1 Under the Merchant Shipping (Trainingand Certification) Regulations 1997,Officers serving on UK merchant ships arerequired to hold a UK Certificate ofCompetency (CoC) or a UK Certificate ofEquivalent Competency (CEC). TheRegulations allow Officers who holdSTCW certificates issued by certain otherAdministrations (listed at Annex 1) to berecognised for service in any position(including Master, Mate and ChiefEngineer) on UK ships.
2.2 The position of Master on some types ofUK ships (known as strategic ships) isrestricted to nationals of certain countriesas a result of the Merchant Shipping(Officer Nationality) Regulations 1995.Annex 3 sets out the details as theycurrently stand but those Regulations arethe subject of discussion, which is likely tolead to amendment or reinterpretation indue course.
2.3 CECs will be issued, on application, toOfficers holding STCW CoCs issued byother Administrations in all cases wherethe UK authorities are satisfied that thereare no substantial differences between thestandard set by the UK and thatrepresented by other certificates. The CECwill carry identical rights and obligationsas a CoC and, like the CoC, it will requirerevalidation at least every five years andholders will be subject to statutoryprocedures relating to their conduct.
A CEC will remain valid only as long as theoriginal STCW CoC remains valid. At alltimes, the underlying non-UK STCW CoCmust be carried with the CEC and be made available for inspection by duly authorised persons.
2.4 Employers can treat a valid CEC asmeeting their obligations under theMerchant Shipping (Training andCertification) Regulations and for SafeManning Documents in exactly the sameway as they have accepted CoCs to date.
2.5 These new arrangements are consistentwith EC Directives 89/48/EEC and92/51/EEC (as amended by 2001/19/EC),which set out requirements for the mutualrecognition of qualifications and training.
3.0 REQUIREMENTS
3.1 The MCA must ensure that applicants forCECs are qualified to the equivalentstandards as holders of UK CoCs. To dothis it will consider the standards ofeducation and training represented by theapplicant's STCW CoC and where there isno significant difference it will issue a CEC.However, where the MCA judges that adifference in standard does exist, it willassess individual applicants in thosesubject areas where there is a shortfall.
3.2 There are three main areas where adifference could exist and which wouldthen need to be assessed:
• Standards of Competency;
• Use of the English language;
• Knowledge of UK Legal andAdministrative Processes (UKLAP).
There are several ways in which anindividual applicant's standards in each ofthe above can be ensured and these aredescribed in the following paragraphs.
Competency
3.3 No CEC will be issued until the standardsof technical competency of the relevantcountry are found by the MCA to beequivalent to those of the UK.
4
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5
3.4 USA applicants who hold 500gt and 3000gt(International Tonnage) Certificates ofCompetency will need to meet therequirements set out in Annex 8 by takingan Oral Examination of Competency at anMCA Marine Office. This is in addition to meeting the other requirements of this MGN.
English Language
3.5 It is a requirement of the MerchantShipping (Minimum Standards of SafetyCommunications) Regulations 1997 that acommon language exist among Officers onboard UK ships. Since these Officers arerequired to read and understand Englishpublications on board, the most usefulcommon language for a UK ship is English.This is also the most commonly usedlanguage for international communication.
3.6 If the MCA is satisfied that the applicant'soriginal STCW CoC satisfactorily testedoral and written English language skills nofurther test in this topic will be required.
3.7 If this is not the case, there are variousforms of evidence acceptable to the MCA.These are set out in Annex 4.
UK Legal and Administrative Processes (UKLAP)
3.8 All Officers other than Officers of theWatch must have sufficient knowledge ofUK legal and administrative processes toenable efficient ship operation. Unlessapplicants can prove that they have thisknowledge they must be assessed in one ofthe ways outlined below.
3.9 Masters applying for CECs may, withMCA approval, undertake an oralexamination conducted by an MCAexaminer, using the MCA’s syllabus (see Annex 6 for details of the Grade 1 syllabus).
3.10 Alternatively, they may take the UKLAPGrade 1 open book written test. The testcan be taken by arrangement with SQA(Scottish Qualifications Authority) at oneof their UK examination centres or atBritish Council centres abroad.
3.11 As an alternative to the examination routeMasters who are nationals of EEA states
may attain the required UKLAPknowledge during a shipboard adaptationperiod of up to 36 months served on board aUK ship. The exact period is at thediscretion of the MCA and will be advisedon application. As a guide AdaptationPeriods normally vary between 2 and 6months. This should be requested on theApplication to Serve an Adaptation PeriodForm MSF 4206/REV 0895. They will beissued with a temporary CEC at a lowerrank, valid for up to six months.
3.12 On completion of the Adaptation Period anAdaptation Report Form MSF 4271/REV0601 must be completed by the Master ofthe vessel carrying out the assessment. Thisis a numbered document and it attests thatthe candidate has an adequate knowledgeof UKLAP. A Master, holding either an UKCoC or a full UK CEC, should complete theform and return it to MCA. If the Master ofthe vessel holds a temporary CEC,responsibility for the assessment duringAdaptation Periods must lie with theshipping company. The Adaptation Reportform must additionally be counter-signedand returned to MCA by a seniorrepresentative of the shipping company.This representative must be satisfied thatthey can attest to the candidate’sknowledge of UKLAP. A covering letterexplaining that the Master holds atemporary CEC should be sent with theform. The CEC will be upgraded once theAdaptation Period has been completed andthe Adaptation Report has been submittedto the MCA and approved.
3.13 Chief Mate, Chief or 2nd Engineerapplicants for CECs at the above levels willbe required to undertake the UKLAPGrade 2 open book examination taken byarrangement with SQA at one of their UKexamination centres or at British Councilcentres abroad. See Annex 7 for details ofthe Grade 2 syllabus.
3.14 As an alternative to the examination routeapplicants may attain the required UKLAPknowledge during a shipboard adaptationperiod of up to 36 months served on board aUK ship. The exact period is at thediscretion of the MCA and will be advisedon application. As a guide AdaptationPeriods usually vary between 2 and 6months. On completion of the Adaptation
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6
Period the Master carrying out theassessment, who holds either an UK CoCor a full UK CEC, should sign and returnthe MCA’s Adaptation Report Form. If theMaster of the ship carrying out theassessment holds a temporary CEC,responsibility for assessment duringAdaptation Periods must lie with theshipping company. The Adaptation Reportform must additionally be counter-signedand returned to MCA by a seniorrepresentative of the shipping company.This representative must be satisfied thatthey can attest to the candidate’sknowledge of UKLAP. A covering letterexplaining that the Master holds atemporary CEC should be sent with theform. The CEC will be upgraded once theAdaptation Period has been completed andthe Adaptation Report has been submittedto the MCA and approved.
Medical fitness
3.15 Applicants will be required to prove anappropriate standard of medical fitnessand eyesight. Annex 2 gives details ofcountries whose medical certificates arecurrently recognised by the MCA. Theseare, however, due to be reviewed andamendments to Annex 2 will be publishedin due course.
4. APPLICATION PROCEDURES AND DOCUMENTATION
4.1 All documentation and evidence requiredby the MCA should be submitted asoriginals with the application. Photocopiesof Certificates of Competency and otherdocuments may be submitted as long asthey are endorsed as true copies of theoriginal by the issuing country’sadministration or a MCA official.Alternatively, companies may elect toendorse copies on behalf of their applicantsby entering into a formal agreement withthe MCA. In such cases, the company mustsee the original documentation.
NB Where copies of documents have beensubmitted a temporary CEC only will beissued. Original documents must be sent tothe MCA for verification before a full (5year) CEC will be issued.
4.2 Original documents must be sent to the MCA for verification at the end of thecurrent tour of duty.
4.3 The following is a brief checklist of thenecessary documentation, which should besubmitted to the MCA’s Seafarer Trainingand Certification Branch at the addressgiven in paragraph 10.1:
• Application form (MSF 4203) completedby the seafarer with the seafarer’soriginal signature, together with fourattested photographs and theappropriate fee, currently £70 perseafarer. See also Annex 9 for the rangeof fees, which are currently under review.Consequent changes will be publishedseparately. Payment should be bycheque, banker’s draft or postal ordermade payable to the Maritime andCoastguard Agency. Credit cards are alsonow accepted;
• Non- UK CoC - All pages of CoCs issuedby recognised countries MUST beincluded – the CoC must bear anSTCW95 endorsement;
• Valid UK Medical Certificate (ENG1) orother medical certificate acceptable to theMCA (see Annex 2);
• Passport or Discharge Book – proof ofnational identity is required preferablythe Discharge Book, but a full passportwill be accepted as an alternative;
• Evidence of competency in English andUKLAP (see paragraphs 3.5 – 3.14 andAnnexes 4,5,6 and 7).
4.3 On receipt of the above documentation, theSeafarer Training and Certification Branchwill assess the application in accordancewith the requirements specified in Section 3.
4.4 Applicants who fully meet therequirements and have submitted originaldocumentation will be issued with a fullUK CEC. Where photocopies aresubmitted, a temporary CEC will be issuedfor up to six months pending receipt of theoriginal documentation.
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4.5 Applicants who do not fully meet therequirements will be issued with a Noticeof Assessment explaining the measuresthey must take in order to enable a CEC tobe issued.
5.0 COMPANY BASED ASSESSMENTS
5.1 Where there is an urgent need to ensurethat a ship is able to sail under the UK flagwith appropriately certificated crew, and inorder to minimise the risk of Officers beingwithout documentation during a Port State Control Inspection, the following may apply:
• certain Companies, with prior approvalfrom the MCA, may be allowed to attest, by letter signed by a senior company official, to candidates’,knowledge and understanding ofEnglish based on the MCA criteriachecklist (see Annex 5). We recommendthe approach outlined in Annex 5,against which Company procedures willbe audited, and the completed criteriachecklist should be copied to the MCAwith the application. All sections must becompleted and endorsed with thecompany stamp;
• Certificates of Competency and otherdocuments may be faxed from the ship tothe Company, but they need to beaccompanied by confirmation from theship’s Master that they are faxes of theoriginal; original documents must be sentto the MCA for verification at the end ofthe current tour of duty;
• Companies that carry out theseassessments will be subject to an audit ofeither the Company or the ship, wherethe auditor may require to seedocumentation and evidence ofassessments and, if possible and whereappropriate, to speak to the Officer(s).
6.0 TEMPORARY CECs
6.1 Temporary CECs may be issued in thefollowing circumstances:
• Masters of UK ships flagging in, who,for operational reasons, cannot bereplaced immediately in order to fulfilthe UKLAP requirements, may be
given temporary CECs for up to sixmonths (see paragraph 3.11);
• in order to enable Officers other thanMasters and OOW to complete anAdaptation Period (see paragraph 3.14);no further fee will be charged for issuingfull CECs at the end of successfullycompleted Adaptation Periods;
• where attested photocopies aresubmitted at the time of application, atemporary CEC will be issued pendingreceipt of the original documentation;
• only Companies meeting the MCAstandards for flagging in may carry a fullcomplement of Officers serving anAdaptation Period, at or below the rankspecified on their CoC.
6.2 A Temporary CEC will be issued for aperiod of 6 months. During this time, theapplicant is expected to meet fully therequirements for issue of a full CEC andprovide all remaining information anddocumentation to the MCA. An extensionwill not normally be granted.
6.3 If there are genuine and compellingreasons for an applicant not being able tomeet fully the requirements within the 6month period, a further temporary CECmay exceptionally be issued at thediscretion of the MCA for a maximumperiod of a further 3 months.
6.4 Full justification for the extension mustbe provided with the application together with the appropriate fee and application form.
6.5 All remaining requirements must be metwithin this further 3 month period. No further extension will be granted.
7.0 RECOGNITION OF COMPETENCE
7.1 Those countries whose standards ofcompetency have been considered as beingequivalent to those in the UK are listed inAnnex 1. This will be updated as and whenthe position changes by means of a MarineInformation Note (MIN)..
MGN-221 25/3/03 4:41 pm Page 7
8.0 REVALIDATION
8.1 Original Certificates of Competency willneed to be duly revalidated before arevalidated UK CEC can be issued. Form(MSF 4272) for revalidating UK CECs isavailable from Seafarer Training andCertification Branch at the address below.All Officers will need to send in theirexisting CEC, their revalidated CoC and avalid medical certificate.
8.2 If additional endorsements or a highercertificate are requested, relevantsupporting documentation will berequired. This requires a new applicationand fee.
9.0 IMMIGRATION RULES
9.1 CEC applicants who are not nationals ofEEA countries should note that they mightneed to have a work permit if they areintending to work on a ship which operatessolely within UK territorial waters.
10.0 APPLICATION FORMS
10.1 All relevant forms and further informationare available from:
The Maritime and Coastguard AgencySeafarer Training and Certification BranchSpring Place105 Commercial RoadSouthampton SO15 1EG
or from MCA Marine Offices.
8
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9
ANNEX 1
COUNTRIES WHOSE CERTIFICATES OF COMPETENCY HAVE BEEN EVALUATED FOR THEPURPOSES OF COMPARING STANDARDS OF COMPETENCY WITH THOSE OF THE UK
To date, the following countries’ standards of competency and administration arrangements have beenevaluated by the MCA and are considered to be equivalent to UK arrangements for the purpose of issuingCertificates of Equivalent Competency. CECs are normally issued to applicants with capacities andlimitations equivalent to their own national CoCs. However, CECs may be issued with lower capacitiesand limitations if requested.
We accept all those listed below under STCW 95. Up to date information is available from the MCA andchanges will be published in Marine Information Notes (MINs) as necessary.
If you wish to apply for a CEC for an applicant from a country not listed above, please contact the MCA.
* Holders of USCG CoCs must also refer to Annex B
EU/EEA Member States Non EU/EEA Countries
BelgiumBulgariaCzech RepublicDenmarkFaroe IslandsFinlandFranceGermanyGreeceIceland
ItalyNetherlandsNorwayPortugalRepublic of IrelandSpainSweden
AustraliaCanadaCroatiaEstoniaHong KongIndiaJamaicaLatviaLithuania Malta
MyanmarNew ZealandPakistanPhilippinesPolandRomaniaRussiaSingaporeSouth AfricaUkraineUSA*
MGN-221 25/3/03 4:41 pm Page 9
ANNEX 2
COUNTRIES WHOSE MEDICAL TEST CERTIFICATES ARE ACCEPTED BY THE UK TOWARDS AMERCHANT NAVY CERTIFICATE OF EQUIVALENT COMPETENCY
Following the implementation of the Merchant Shipping (Medical Examination) Regulations 2002 on the1st September 2002, only medical certificates issued by countries whose medical standards have beenassessed and found to be equivalent to the UK will be accepted towards a UK CEC. These countries arelisted in Merchant Shipping Notices MSN 1765(M) and 1766(M).
In addition, a live list of those countries assessed to date and found acceptable can be viewed on the MCAwebsite: www.mcga.gov.uk Publications/ Statutory Information/ UK Equivalent Medical Certificates.
Transitional arrangements: For those seeking revalidation and holding a medical certificate which wasissued prior to the 1st September 2002 by those countries previously accepted, (as listed below) thesecertificates will be allowed to run for their full validity.
10
EU &EEA Member States Non EU & EEA Member States
AustriaBelgiumDenmarkFinlandFrance
GermanyGreeceIceland
ItalyLuxembourgNetherlands
NorwayPortugal
Republic of IrelandSpain
Sweden
AustraliaBulgariaCanada
Hong KongIndia
JamaicaLithuania
New ZealandPakistanPoland
RomaniaSouth Africa
AlgeriaAngolaArgentinaAzerbaijanBangladeshBarbadosBosnia & HerzegovinaBrazilCosta RicaCroatiaCyprusDjiboutiEgyptGhanaGuinea-BissauIraqIsraelJapan
Korea, Republic ofKyrgyzstanLebanonLiberiaLithuaniaMacedonia, The formerYugoslav, Republic of Malta MoroccoPanamaPeruPolandRussian FederationSingaporeSouth AfricaTajikistanTunisiaUkraine
United States of AmericaUruguayYugoslavia
MGN-221 25/3/03 4:41 pm Page 10
11
ANNEX 3STRATEGIC SHIPS
1. Vessels registered in the UK which are defined in the Merchant Shipping (Officer Nationality)Regulations 1995 as "strategic" will be required to have a British, British Commonwealth, NATOor EU national, or a national of a state which is party to the EEA Agreement, as Master.
2. "Strategic" vessels are defined as:
a) Fishing Vessels over 24 metres in length;
b) other British ships of 500gt or more which are Passenger Ships with a Class 1 passenger vesselcertificate certified to carry more than 200 passengers;
c) Ro-Ro vessels i.e. ships provided with cargo or vehicle spaces in which cargo or vehicles can beloaded and unloaded in a horizontal direction; or
d) Product Tankers i.e. namely oil tankers constructed for the carriage of petroleum products inbulk or chemical tankers constructed for the carriage in bulk of any liquid chemical.
MGN-221 25/3/03 4:41 pm Page 11
ANNEX 4
EVIDENCE OF KNOWLEDGE OF ENGLISH LANGUAGE
The following is acceptable evidence of competency in English. The MCA will need to see documentedproof of attainment in one of the following methods:
• Confirmation of proficiency by an MCA surveyor on board ship or in a Marine Office.
• Passing the Marlins test at an approved Marlins Test Centre (currently available in Poland,Croatia, Ukraine, the Philippines, India, Latvia, Russia and Spain – addresses available from MCAand the Marlin company home page http://www.marlins.co.uk/). At present, this needs to beaccompanied by a Company interview to confirm that the owners/managers assess the seafarer’sspoken English to be of an acceptable standard in order to carry out their shipboard duties. Theresults of the interview can be relayed in a letter from the Company to the MCA.
The minimum acceptable pass marks (to be submitted on a Marlins approved centre stampedcomputer printout) are as follows:
• Satisfying the MCA that English is the candidate’s mother tongue (first language).
• Holding a STCW Certificate of Competency for which the examinations were conducted in English.
• Holding an advanced English Language Certificate issued by the British Council or anInternational Language Testing System (IELTS) Test Report showing Overall Band of at least 6.
• Holding a Certificate of TOEFL (Test Of English as a Foreign Language) as applicable foradmission into US universities.
• Holding a Berlitz Language School Level 2+ Certificate endorsed by the Company.
• Passing the MCA English language test administered for MCA by the Scottish QualificationsAuthority (SQA) and conducted by arrangement with SQA in any British Council office anywherein the world.
12
Deck Officers
Senior Deck Officers 90%
Junior Deck Officers 80%
Engineering Officers
Senior Engineering Officers 80%
Junior Engineering Officers 70%
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13
ANNEX 5
RECOMMENDED CRITERIA FOR COMPANY-BASED ENGLISH ASSESSMENTS FORCERTIFICATES OF EQUIVALENT COMPETENCY
WHEN TO USEThe assessment method outlined below is for use particularly where applicants for UK Certificates ofEquivalent Competency (CECs) are newly or recently recruited and the Company is not otherwise awareof their level of English. The checklist should be used to confirm standards of English and as an auditablerecord for all CEC applicants.
THE ASSESSMENTThis is to be conducted on a one-to-one basis with a native English speaker (‘the interviewer’). Wherepossible the assessments should be tape-recorded. It should consist of three separate sections ofapproximately one hour in duration altogether. Where there is doubt as to whether certain criteria arebeing met there may be a need to retry during the assessment, but if the point has to be pressed it shouldbe left.
Section 1 - oral interview
This should cover general topics, for example career to date, future plans. The questions should enableand encourage discursive responses allowing the seafarer the chance to ask questions or seek clarification.
Section 2 - live listening/comprehension
The interviewer should, at a steady pace, read a passage lasting 3-5 minutes of a generally maritimenature, e.g. an incident or a procedure. The seafarer may take notes throughout (in their own language ifpreferred). They should be allowed 2-3 minutes to look over their notes and then be asked to describe theincident in their own words, summarising the main points.
Section 3 - specific/job focused communications
This Section needs to be tailored to the vocabulary relating to the specific functions to be undertaken bythe seafarer. This may need to include listening to radio messages, loudspeaker announcements, andshould certainly include the testing of comprehension and communication of the type of orders,statements and requests that the seafarer is likely to hear or have to make.
CRITERIA CHECKLISTThese criteria are to help establish levels of listening and speaking abilities and are to be filled in each timean assessment of new recruits is made and in all CEC applications to confirm established competence. Thecriteria are to be used as a checklist and where the interviewer decides that one/some are not met that isto be noted for the record against the criterion (a tick for met and a cross for not met). It will be for theCompany to decide whether failure to meet any of the criteria means the seafarer’s level of English wouldnot be sufficient to carry out their functions safely and effectively.
The completed criteria sheet and, where available, the tape recording will form the basis of thedocumentation required for audit.
MGN-221 25/3/03 4:41 pm Page 13
CRITERIA CHECKLIST (insert ✔ for met or ✗ for not met)
Speaking
1. Clarity - language is sufficiently clear and accurate to be understood by native and non-native speakers of English; any inaccuracies, faults in intonation or hesitation do notimpede comprehension of the points being made.
2. Initiation of dialogue - there is evidence of the seafarer not simply echoing or responding, but also of taking the conversation forward, asking questions and raising other issues.
3. Vocabulary - the seafarer can speak about their main job functions and communicate inboth familiar and unfamiliar situations;
- their vocabulary is extensive enough to allow some flexibility of expression, and is appropriate to the context/topic.
Listening
4. The seafarer shows he can understand the overall theme in ways other than repeating back to the examiner word for word.
5. Key points can be identified.
6. Inferences and conclusions can be drawn.
7. The seafarer can demonstrate understanding of work-related communications delivered in a variety of registers and in varying degrees of complexity.
Comments Company Stamp
Company assessment
I can confirm that the standard of English of
................................................................................................................. (name)
................................................................................................................. (function)
was assessed today..........................................(date) / has been tested over ............mths/yrs* (period of employment)and was found to be acceptable
not acceptable
by .................................………….(signature)..............................................................(print name)
date ………………………………………..
(*delete/complete as appropriate)
14
MGN-221 25/3/03 4:41 pm Page 14
15
ANNEX 6
CERTIFICATE OF EQUIVALENT COMPETENCYEXAMINATION IN UK LEGAL AND ADMINISTRATIVE PROCESSES (UKLAP)
GRADE 1 – MASTERSINFORMATION FOR CANDIDATES
andORAL SYLLABUS
You will be allowed to use any or all of the documents listed in the Permitted Examination Materials inthe examination. The use of other documents, notes or CD-ROMs is not permitted.
a) Period and validity of SAFCON, SEC and Radio Certificates on UK cargo ships;b) Period and validity of PC on UK passenger ships
2 Role and function of the Maritime and Coastguard Agency, including:a) Registry of Shipping and Seamen;b) HM Coastguard;c) Enforcement Unit; d) Statutory surveys;e) Port State Control.
3 Certificate of British Registry:a) Information contained within; b) Period of validity;c) Procedure in event of loss or destruction of Register.
4 Assistance overseas: role of the British Consul to assist the Master.
5 Documentation required to be presented on signing on:a) Officers;b) Ratings;c) Procedure for verifying authenticity of UK seafarers’ Certificates.
6 Entries to be made in Official Log Book:a) Dedicated pages;b) Narrative section to include disciplinary procedures;c) Procedure for return to RSS.
7 Crew Agreement: a) Format of Crew Agreement;b) Role of Master as Company Agent;c) Procedure for closing an Agreement;d) Engagement and discharge;e) Law relating to young persons.
8 Seaman left behind:a) Failed to return from shore leave;b) Hospitalised.
9 Death onboard:a) Crew member or passenger.
The examination questions will be drawn from the following topics and will assess your knowledge and understanding
MGN-221 25/3/03 4:41 pm Page 15
16
10 Role of the MAIB:a) Master’s role in reporting accidents, collision, fire, grounding, personal injury, etc.
11 Provision of Muster, Drills and Training on board.
12 Provision of Health and Safety on UK ships: Safety Officials, safety meetings and the Code of SafeWorking Practices for Merchant Seamen, including risk assessment.
Permitted Examination Material
You may use the following documents in the examination. ONLY the following documents may be takeninto the examination room. The use of CD-ROMS is not permitted.
Reference Books:
Shipmasters Business Companion (and annual supplements)by Malcolm Maclachlan from: The Nautical Institute
202 Lambeth RoadLondon SE1 7LQTel: 020 7 928 1351 Fax: 020 7 401 2817e-mail: [email protected]
Business and Law Self – Examiner for Deck OfficersBy Malcolm Maclachlan from: Kelvin Hughes
26 Holland StreetGlasgow G2 4LRTel: 0141 221 5452 Fax: 0141 221 4688e-mail: [email protected]
Guidance and Information:
Merchant Shipping NoticesM 1379 Accommodation- Inspection M1725 Port State ControlMGN 17 Musters, Drills and TrainingMGN 20 MS&FV (Health & Safety at Work) RegulationsMGN 88 Employment of Young PersonsMGN 111 Maintenance of Lists of Crew AshoreMGN 115 Accident Reporting and InvestigationMGN 134 Issue of Discharge Books to UK SeafarersMGN 136 Changes to the amount that may be deducted from seafarers’ wages in respect of breaches
of obligations under a Crew Agreement.MGN 148 Approval of Crew Agreements
Merchant Shipping Notices are available individually or by annual subscription from;
Mail Marketing (Scotland)Unit 6, Bloomsgrove Industrial EstateNorton StreetNOTTINGHAMNG7 3JGTel: 0115 901 3336Fax: 0115 901 3334
MGN-221 25/3/03 4:41 pm Page 16
17
Or by annual subscription from:The Marine Information CentreMaritime and Coastguard AgencySpring Place105 Commercial RoadSOUTHAMPTONSO15 1EGTel: 023 8032 9106Fax: 023 8032 9388
They can also be accessed from the MCA’s web page on www.mcga.gov.uk under Publications/Statuatory Information/M Notices or from MCA Marine Offices.
Legislation:
Primary Merchant Shipping Act 1995
Statutory InstrumentsOfficial Log Book Regulations SI 1981/569
(Amend) SI 1985/1828(Amend) SI 1991/2145(Amend) SI 1997/1511
Seaman’s Document Regulations SI 1987/408(Amend) SI 1995/1900(Amend) SI 1999/3281
Repatriation Regulations SI 1979/97Returns of Births and Deaths Regulations SI 1979/1577Crew Agreement, List of Crew andDischarge of Seamen Regulations SI 1991/2144Health & Safety at Work Regulations SI 1997/2962H&S Employment of Young Persons Regulations SI 1998/2411
Many Statutory Instruments are available, free to read and download, on the MCA website or HMSOwebsite at the following addresses:www.mcga.gov.uk/publications/si/indexwww.legislation.hmso.gov.uk/stat
Statutory Instruments prior to 1987 are not available on these websites. They can be purchased fromTSO at the following address:
The Stationary Office LtdPO Box 29NorwichNR3 1GN
Tel: 0870 600 5522Fax: 0870 600 5533
Further related documents
Training and Certification series of MGNs: Parts 1-21Training and Certification Regulations SI 1997/348
(Amend) SI 1997/1911(Amend) SI 2000/836
Minimum Standards of Safety Communications Regulations SI 1997/529(Amend) SI 1999/1704
Safe Manning, Hours of Work & Watchkeeping Regulations SI 1997/1320
MGN-221 25/3/03 4:41 pm Page 17
ANNEX 7
CERTIFICATE OF EQUIVALENT COMPETENCYEXAMINATION IN UK LEGAL AND ADMINISTRATIVE PROCESSES (UKLAP)
GRADE 2 – MATE, CHIEF & SECOND ENGINEERINFORMATION FOR CANDIDATES
andORAL SYLLABUS
You will be allowed to use any or all of the documents listed in the Permitted Examination Materials inthe examination. The use of other documents, notes or CD-ROMs is not permitted.
1 List of Certificates and documents required to be carried on a UK flagged vessel.a) SAFCON, SEC and Radio Certificates.b) Loadline compliance.c) Period and maintenance of validity on UK ships.d) Understanding of survey procedures.
2 Role and function of the MCA.a) Registry of Shipping and Seamen.b) HM Coastguard.c) Port State Control.d) M. Notices: Merchant Shipping Notices (MSNs), Marine Guidance Notes
(MGNs) and Marine Information Notes (MINs).
3 Provision of Muster, Drills and Training on board.
4 Provision of Health and Safety on UK ships to include:Safety officials and safety meetings; a comprehensive understanding of the Code of Safe Working Practices, including entry into enclosed spaces, safe movement aboard ships, hatches and lifting appliances, means of access and risk assessment.
5 An outline knowledge of entries to be made in Official Log Book.a) Dedicated pagesb) Narrative section to include disciplinary procedures.
Permitted Examination Material
You may use the following documents in the examination. ONLY the following documents may be takeninto the examination room. The use of CD-ROMS is not permitted.
Reference Books:Shipmasters Business Companion (and annual supplements)by Malcolm Maclachlan from: The Nautical Institute
202 Lambeth RoadLondon SE1 7LQTel: 020 7928 1351 Fax: 020 7 401 2817e-mail: [email protected]
18
The examination questions will be drawn from the following topics and will assess your knowledge and understanding
MGN-221 25/3/03 4:41 pm Page 18
19
Business and Law Self -Examiner for Deck Officers by Malcolm Maclachlan
from: Kelvin Hughes26 Holland StreetGlasgow G2 4LRTel: 0141 221 5452 Fax: 0141 221 4688e-mail: [email protected]
Guidance and Information:
Merchant Shipping NoticesM 1379 Accommodation- Inspection M1725 Port State ControlMGN 17 Musters, Drills and TrainingMGN 20 MS&FV (Health & Safety at Work) RegulationsMGN 88 Employment of Young PersonsMGN 111 Maintenance of Lists of Crew AshoreMGN 115 Accident Reporting and InvestigationMGN 134 Issue of Discharge Books to UK SeafarersMGN 136 Changes to the amount that may be deducted from seafarers’ wages in respect of
breaches of obligations under a Crew Agreement.MGN 148 Approval of Crew Agreements
Merchant Shipping Notices are available individually or by annual subscription from;
Mail Marketing (Scotland)Unit 6, Bloomsgrove Industrial EstateNorton StreetNOTTINGHAMNG7 3JGTel: 0115 901 3336Fax: 0115 901 3334
They can also be accessed from the MCA’s web page on www.mcga.gov.uk under Publications/Statuatory Information/M Notices or from MCA Marine Offices.
MGN-221 25/3/03 4:41 pm Page 19
Legislation:
Primary Merchant Shipping Act 1995
Statutory InstrumentsOfficial Log Book Regulations SI 1981/569
(Amend) SI 1985/1828(Amend) SI 1991/2145(Amend) SI 1997/1511
Seaman’s Document Regulations SI 1987/408(Amend) SI 1995/1900(Amend SI 1999/3281
Health & Safety at Work Regulations SI 1997/2962
Many Statutory Instruments are available, free to read and download, on the MCA website or HMSOwebsite at the following addresses:www.mcga.gov.uk/publications/si/indexwww.legislation.hmso.gov.uk/stat
Statutory Instruments prior to 1987 are not available on these websites. They can be purchased fromTSO at the following address:
The Stationary Office LtdPO Box 29NorwichNR3 1GN
Tel: 0870 600 5522Fax: 0870 600 5533
Further related documents
Training and Certification series of MGNs: Parts 1-21
20
MGN-221 25/3/03 4:41 pm Page 20
21
ANNEX 8
ORAL EXAMINATION OF COMPETENCY- HOLDERS OF USCG CoCs
Applicants holding USCG 500gt and 3000gt (International Tonnage) Certificates of Competency will berequired to pass the following MCA oral examination of competency, for which an additional fee ispayable (see Annex 9), in addition to meeting the other requirements of this MGN:
For candidates wishing to use their CEC in Merchant Vessels:
Chief Mate 500gt near coastal Oral D from MGN 69 from appropriate perspective
Chief Mate 500gt Oceans Oral D from MGN 69 from appropriate perspective
Master 3,000gt Oceans Oral B from MGN 69 from appropriate perspective
For candidates wishing to have their CEC limited to yacht service only (e.g. for use under the Code ofPractice for Large Commercial Sailing and Motor Vessels):
Mate 500gt near coastal OOW oral from MGN 195Mate 500gt Ocean OOW oral from MGN 195Mate 3,000gt near coastal OOW oral from MGN 195Mate 3,000gt Ocean OOW oral from MGN 195
Master 500gt near coastal Master 500gt oral from MGN 195Master 500gt Ocean Master 500gt oral from MGN 195
Master 3,000gt near coastal Master 3,000gt oral from MGN 195Master 3,000gt Ocean Master 3,000gt oral from MGN 195
All candidates should note that any limitation as to area of operation or capacity on the originalCertificate of Competency will be carried forward to the Certificate of Equivalent Competency. A ‘nearcoastal’ certificate issued by the USCG will have the CEC endorsed ‘USA near coastal area only’.
MGN-221 25/3/03 4:41 pm Page 21
ANNEX 9
22
FEES FOR CERTIFICATES OF EQUIVALENT COMPETENCY (As at July 2002 )
Certificates Payable to MCA
Issue of a CEC
Revalidation of a CEC to STCW 95
Revalidation of a STCW 95 CEC
Upgrade of a current CEC
Addition of Tanker Endorsement to CEC
£70.00
£50.00
£30.00
£70.00
£20.00
UKLAP FEES
Examination
Grade 1 (MN)
Grade 2 (MN)
Payable to MCAOral Examinations
£74.00
£74.00
Payable to SQA*Written Examinations
£60.00
£60.00
ENGLISH LANGUAGE ORAL EXAM FEES
Examination
English Language
Payable to MCAOral Examinations
£74.00
Payable to SQA*Oral Examinations
£60.00
ORAL EXAM OF COMPETENCY
Payable to MCA £111.00
Payable to MCA at time of application
Payable to MCA or SQA at time of application
Payable to MCA or SQA at time of application
Payable to MCA at time of application
*Details of how to apply to the SQA are given on the Notice of Assessment
MGN-221 25/3/03 4:41 pm Page 22
1
MARINE GUIDANCE NOTE
MGN 97 (M)
1 SI 1997/348 as amended by SI 1997/1911
TRAINING AND CERTIFICATION GUIDANCE – PART 10
RatingsNotice to Owners, Masters, Deck and Engineer Officers and Ratings of Merchant Vessels and thoseconcerned with Maritime Training.
This Note supersedes Marine Guidance Note MGN 10(M) and should be read in conjunction with MerchantShipping Notices Nos MSN 1692(M) and MSN 1740(M) (or subsequent amendments).
Summary
This Marine Guidance Note (MGN) is part of a series which gives guidance regarding the applicationof the Merchant Shipping (Training and Certification) Regulations 19971.
In order for the guidance to be easy to use and to keep up-to-date, the individual Parts will retain thesame Part number but the MGN number may change if and when revisions are necessary. The frontsheet of any revised Part will list the latest MGN numbers. Any reference to “Part” in this Noterelates to this series of Guidance Notes as listed below.
Key Point
This Part gives information and guidance regarding the grading and training requirements forratings employed on different types of ship. The requirements are framed to meet those of STCW 95,the International Labour Organisation – Able Seamen Convention 1946 and the IMO Safety of Life atSea Convention.
LATEST INDEX TO PARTS
Part No. Subject Latest MGN Issue DateNumber
1 General requirements for certification MGN 91(M) April 2000and medical fitness
2 Certificates of competency – deck department MGN 92(M) April 2000
3 Certificates of competency – engine MGN 93(M) April 2000department
4 Certificates of competency – radio personnel MGN 94 (M) July 1999
5 Special training requirements for personnel MGN 95(M) April 2000on certain types of ship
6 Emergency, occupational safety, medical care MGN 96(M) April 2000and survival functions
2
7 Alternative certification – dual certification MGN 7(M) April 2000
8 Education and training schemes MGN 8(M) April 2000
9 Procedure for the issue and revalidation of MGN 9(M) April 2000certificates of competency, marine engine operator licences and tanker endorsements.
10 Ratings This Note
11 Conduct of MCA oral examinations MGN 69(M) April 2000
12 Safety training for concessionaires MGN 120(M) April 2000working on passenger ships
13 Use of fishing vessel certificates of competency MGN 121(M) April 2000in standby, seismic survey and oceanographic research vessels – revised arrangements
14 STCW 95 application to certificates of service MGN 116(M) April 2000
15 Certification of inshore tug personnel MGN 117(M) April 2000
16 Certification of inshore craft personnel MGN 126(M) Not yet issued(other than tugs)
An executive agency of the Department of theEnvironment, Transport and the Regions
Seafarer Standards BranchMaritime and Coastguard AgencySpring Place105 Commercial RoadSouthampton SO15 1EG
Tel: 02380 329231Fax: 02380 329252E-mail: [email protected]
April 2000
MC124/1/029
© Crown copyright 2000
3
All references to “Parts” in this document are to other Parts of this series of Training and CertificationGuidance Notes
1.0 Introduction
1.1 The Merchant Shipping (Training and Certification) Regulations 1997 (the Regulations)implement in the United Kingdom some of the requirements of the International Convention onStandards of Training, Certification and Watchkeeping for Seafarers, 1978, as amended in 1995(STCW 95)2, and its associated Code (STCW Code).
1.2 The three international instruments which regulate the training and certification of ratings are:
.1 The International Labour Organisation (ILO) – Able Seaman -Convention 1946;
.2 The International Convention on Standards of Training, Certification and Watchkeeping forSeafarers, 1978, as amended in 1995 (STCW 95) and its associated STCW Code; and
.3 The International Convention for the Safety of Life at Sea, 1974, and its Protocol of 1978, assubsequently amended (SOLAS)2.
1.3 These Conventions specify certain training and experience requirements for all seafarers andfurther requirements for those who have designated safety and pollution prevention duties onboard. All ratings must be properly trained, with appropriate certification, in accordance withthe requirements of the relevant Conventions.
1.4 The United Kingdom is a party to all three Conventions. The intention of this guidance note is tosummarise and explain the requirements of the Conventions, and the UK regulations whichimplement them, insofar as they relate to ratings.
1.5 Those seafarers who were serving as Category 1 or 2 seamen on or before 1 August 1998 maycontinue in this capacity until 31 January 2002. By this date they must obtain a STCW 95 watchrating certificate (see also paragraph 4.5).
1.6 In the context of this Part the term “seafarer” does not include hairdressers, entertainers, shop assistants or other staff employed by concessionaires on ro-ro ferries or passenger vessels.These are dealt with separately in part 12.
2.0 Mandatory Requirements
2.1 STCW 95 requires all seafarers to be medically fit with special emphasis on sight and hearing:the sight requirement being especially relevant to deck personnel. In order to meet thisrequirement all seafarers should meet the appropriate requirements of the Merchant Shipping(Medical Examinations) Regulations 1983,3 as amended, before they are employed for shipboardduties. Further information about medical fitness requirements is provided in Part 1 andMerchant Shipping Notices MSN 1745(M&F) and MSN 1746(M).
2.2 All seafarers having undertaken less than 6 months sea-service on 1 August 1998 must , to meetthe requirements of STCW Code A-VI/1.1, successfully complete approved familiarisationtraining in Personal Survival Techniques before they are assigned to shipboard duties. Shipowners and operators must also ensure that all those employed on the ship, are, on joining,given Familiarisation training in respect of emergency duties as well as routine duties andfunctions for the safe operation of the ship and the protection of the marine environment.
2 Available from the Publications Section, The International Maritime Organization, 4, AlbertEmbankment, London SE1 7SR.3 SIs 1983/808, 1985/512, 1990/1985
4
2.3 The shipowner or operator must ensure that all seafarers are able to communicate in thecommon working language determined for the ship.
2.4 All seafarers having undertaken less than 6 months sea-service on 1 August 1998 who have beenassigned designated safety or pollution prevention duties must also successfully complete thoseelements of approved basic training, as appropriate to their duties and functions. The fourelements of basic training are:
.1 personal survival techniques (STCW Code-Table A-VI/1-1);
.2 fire prevention and fire-fighting (STCW Code-Table A-VI/1-2);
.3 elementary first aid (STCW Code-Table A-VI/1-3);
.4 personal safety & social responsibilities (STCW Code-Table A-VI/1-4).
3.0 Grading of Seafarers
3.1 Seafarers are graded according to their training, qualifications and experience. The MerchantShipping (Safe Manning, Hours of Work and Watchkeeping) Regulations 19974 requireshipowners to ensure that their manning arrangements provide a good balance of experienceand skill within the crew as a whole. The grading of seafarers described below should assist inachieving this aim.
3.2 Trainee Rating (Deck or Engine Departments)
3.2.1 Trainee ratings must be at least 16 years of age, medically fit and have undertaken PersonalSurvival Techniques training and the Familiarisation training referred to in paragraph 2.2 abovebefore being assigned to duties. However, young persons sponsored by Job Centres in the UK, who are not employed as part of the normal crew and do not accumulate more than one monthservice in total on board the vessel, are not required to undertake the training in PersonalSurvival Techniques.
3.3 Deck Department
3.3.1 Deck Rating Grade 2. To qualify for this grading, a seafarer must be at least 17 years old andshould have either successfully completed the four elements of basic training described inparagraph 2.4.1–4 above; or
.1 have completed, prior to 1 August 1998, acceptable survival and fire-fighting training andmore than 6 months sea-service; and
.2 have obtained a Navigational Watch Rating Certificate (known as a Watch Rating Certificate)after meeting the requirements of STCW Code A-II/4, as described in paragraphs 4.1 to 4.5below; or
.3 be the holder of an Efficient Deck Hand (EDH) certificate, (for which qualification andapplication details appear in paragraph 3.5 below and Annex 1 ), in which case the seafarermust obtain a Watch Rating Certificate within one month of joining the vessel; or
.4 be the holder of a VQ2 in Marine Vessel Operation, in which case the seafarer must obtain aWatch Rating Certificate within one month of joining the vessel.
3.3.2 Deck Rating Grade 1. To qualify for this grading, a seafarer must hold an AB certificate; or
.1 have completed 36 months sea service in total, of which at least 12 months must have beenserved in the deck compartment; and
4 SI 1997/1320 as amended by SI 1997/1911
5
.2 have met the requirements for Deck Rating Grade 2.
3.4 AB Certificate
3.4.1 To qualify for the issue of an AB certificate, a seafarer must have:
.1 attained the age of 18;
.2 obtained a Watch Rating Certificate;
.3 obtained an EDH certificate or a VQ2 in Marine Vessel Operation;
.4 obtained a Certificate of Proficiency in Survival Craft and Rescue Boats (CPSC&RB) ora Certificate of Proficiency in Survival Craft (CPSC) or a Lifeboatman certificate;
.5 produced proof of medical fitness; and
.6 completed at least 24 months sea-service in the deck department or 36 months as a GeneralPurpose (GP) rating, of which at least 12 months was on deck duties.
3.4.2 Sea-service performed in a deck capacity on sea-going fishing vessels of more than 16.5m inregistered length, Royal Naval ships or Mobile Offshore Units (MOU) will be counted in full but at least 6 months sea-service on merchant ships will be required for certification as an AB seaman.
3.4.3 Seafarers with MOU sea service unable to complete the required 6 months on merchant shipswill be issued with an AB certificate suitably endorsed with a limitation for use on MOUs. Thislimitation will be removed at a Maritime and Coastguard Agency (MCA) Marine Office oncompletion of 6 months sea service on merchant ships.
3.4.4 An AB certificate may be obtained from any MCA Marine Office listed at Annex 4 on completionof an application form and on production of supporting evidence to confirm that all theconditions listed in paragraph 3.4.1 above have been met. A prescribed fee will be charged forthis service.
3.5 Efficient Deck Hand (EDH) Certificate
3.5.1 EDH is the qualifying examination for AB and deck rating certification. This can be taken after aseafarer has:
.1 attained the age of 17;
.2 served at least 12 months in the deck department of sea-going merchant ships; and
.3 obtained a Navigational Watch Rating Certificate or a Steering Certificate
3.5.2 Service in the deck department in High Speed Craft (HSC), tugs, dredgers, standby vessels,survey vessels, RN ships and fishing vessels of more than 16.5m registered length is alsoacceptable. Service in MOUs will be counted if serving as part of the deck crew.
3.5.3 Six months service in the deck department in HSC will be accepted in place of the 12 monthsservice specified in paragraph 3.5.1.2 above, towards the issue of an EDH limited to HSC. Thislimitation may be removed on completion of 12 months sea service.
3.5.4 The syllabus for EDH training and certification is given in Annex 1.
3.5.5 Training providers must obtain approval from the MCA both to conduct EDH courses and forindividual examiners. With effect from the date of issue of this MGN, there is no requirement forexisting training providers to seek re-approval.
6
3.5.6 Approved training providers will issue certificates on behalf of the MCA and are required tomaintain full records of all certificates issued. These certificates must be in the approved formatas shown in Annex 2 of this note.
3.5.7 Holders of a level 2 VQ in Marine Vessel Operations may obtain an EDH certificate withoutfurther examination.
3.6 Engine Department
3.6.1 Engine-Room Rating. To qualify for this grading, a seafarer must be at least 17 years old andhave:
.1 obtained an Engine-Room Watch Rating Certificate after meeting the requirements ofSTCW Code A-III/4, as described in paragraphs 4.1 to 4.5 below; and have either
.2 successfully completed the four elements of the basic training described in paragraph 2.4.1–4above; or
.3 completed prior to 1 August 1998 acceptable survival and fire-fighting training and morethan 6 months sea service.
3.7 General Purpose (GP) Ratings
3.7.1 GP ratings are those who have been trained in both deck and engine-room duties. Such ratingsmay be employed in either department according to the needs and requirements of the company.
3.7.2 GP Ratings Grade 2 are those who hold a navigational Watch Rating Certificate as well as anengine-room Watch Rating Certificate. They can be employed where the Safe Manning Document(SMD) stipulates the requirements for Deck or GP Rating Grade 2 or Engine-Room Rating.
3.7.3 GP Ratings Grade 1 are those who meet the requirements for Deck Rating Grade 1 and hold anengine-room watch rating certificate. They can be employed where the SMD stipulates therequirements for Deck Rating Grade 1 or 2, Engine-Room or GP Rating.
4.0 Watch Rating Certificates
4.1 UK companies may apply to the MCA for approval to issue Watch Rating Certificates on its behalf.Companies to which the International Safety Management Code applies, must be in fullcompliance before issuing Watch Rating Certificates which must be in the approved format shownat Annex 3 of this Part. Applications for authorisation to issue Watch Rating Certificates should beaddressed to the MCA, Seafarer Standards Branch, at the address given at the front of this Part. In their application, companies must demonstrate that they have adequate arrangements fortraining and assessing watchkeeping ratings and an acceptable quality control system. They willalso be required to provide details of any special training they may propose to give in the case ofthe requirements at paragraph 4.3.2 below. Any approved special training may be undertakeneither ashore or on board and may form part of a pre-sea training programme.
4.2 MCA approval will be subject to periodic review and evaluation and may be withdrawn if theMCA’s requirements are not met.
4.3 Once a company has been approved by MCA, it may issue approved Watch Rating Certificatesto any rating who meets the following STCW 95 requirements:
.1 is not less than 17 years old;
.2 has completed, either at least 6 months approved sea-going service in the relevantdepartment or has completed special training and at least 2 months approved sea goingservice; and has either
7
.3 successfully completed all 4 elements of the basic training specified in paragraph 2.4.1–4above; or
.4 has completed, prior to 1 August 1998, acceptable survival and fire-fighting training andmore than 6 months sea-service; or
.5 has an EDH certificate; or a level 2 VQ in Marine Vessel Operations (deck); and
.6 has been assessed by a responsible officer of the ship appointed by the company, and hasbeen found to have met the requirements and performance standards specified in STCWCode A-II/4 or A-III/4 in the case of deck and engine-room ratings respectively.
4.4 A copy of each certificate issued must be forwarded for registration to the Seafarer StandardsBranch of the MCA, at the address given at the front of this Part, as soon as possible after issueof the original to the rating. The company must also maintain full records of all certificatesissued to enable questions on validity to be answered and checks to be made.
4.5 Companies approved by the MCA for the issue of Watch Rating Certificates should ensure thatratings holding STCW 78 Watch Rating Certificates (EXN 87 and 88) are issued with STCW 95certificates, following the procedure outlined above, by 1 February 2002.
5.0 Additional Training Requirements
5.1 STCW 95 includes additional training requirements for ratings serving on certain types of ship.These requirements are detailed in Part 5 but are summarised as follows.
5.2 Tankers
5.2.1 Any rating who is assigned specific duties and responsibilities related to cargo or cargoequipment (eg pumpman) must have successfully completed:
.1 an advanced fire fighting training programme as specified in section A-VI/3 of the STCWCode; and
.2 at least 3 months approved sea-going service on tankers in order to acquire adequateknowledge of safe operational practices; or
.3 a tanker familiarisation training programme approved by the MCA covering at least thesyllabus given in paragraphs 2 to 7 of section A-V/1of the STCW Code; or
.4 at least 30 days service under the supervision of qualified officers on a tanker of not lessthan 3000gt engaged on voyages not exceeding 72 hours.
5.2.2 Ratings or trainees meeting the above requirements should present the evidence to a MCAMarine Office where their discharge books will be appropriately endorsed. Those meeting theabove requirements but not holding a UK discharge book will be issued with a paper certificate.
5.3 Ro – Ro Passenger ships
5.3.1 Ratings and other personnel on ro-ro passenger ships are required to undertake the trainingspecified in STCW Code A-V/2 paragraphs 1 to 3 (crowd management, familiarisation andsafety training for direct services to passengers).
5.3.2 For continued service, appropriate refresher training in respect of crowd management is required tobe undertaken at intervals not exceeding five years, or evidence, must be produced to the employeror official of an authorised body of having achieved the required standard of competence within theprevious five years. This may be achieved by 12 months sea service in the relevant type of shipwithin the previous 5 years.
8
5.4 Passenger Ships other than Ro-Ro Passenger Ships
5.4.1 Ratings and other personnel on passenger ships designated on muster lists to assist passengers inemergency situations are required to undertake training specified in STCW Code A-V/3 paragraphs1 to 3 (crowd management, familiarisation and safety training for direct services to passengers).
5.4.2 For continued service, appropriate refresher training in respect of crowd management isrequired at intervals not exceeding five years or evidence of having achieved the requiredstandard of competence within the previous five years must be produced to the employer or anofficial of an authorized body. This may be achieved by 12 months sea-service in the relevant typeof ship within the previous 5 years.
5.5 Deck ratings on High Speed Craft (HSC) and Mobile Offshore Units (MOUs)
5.5.1 Ratings employed on HSC must receive instructions and training, as specified in section 18.3.6 ofthe IMO’s HSC Code 2 in addition to other training requirements specified in this Note, asapplicable.
5.5.2 Ratings employed on MOUs may be required by the Health and Safety Executive, to undertakeadditional training.
5.5.3 The grading structure for ratings described in paragraph 3 above also applies to ratings on HSC and MOUs.
5.6 Marine Evacuation System Training
5.6.1 Owners/operators are required to ensure that ratings with designated duties on the deploymentof Marine Evacuation Systems (MES) are trained in accordance with the requirements ofRegulation III/19.3.3.8 of SOLAS 742 (as amended). Appropriate documents should be issued tothose trained in the deployment of MES.
6.0 Maintenance of Records
6.1 Companies, in line with the responsibilities given to them by STCW 95 (Regulation I/14),should maintain records and provide documentary evidence in respect of any person meetingthe appropriate standard for all certificates and training requirements described above.
7.0 Further Advice
7.1 Further information if required, is available from the MCA at any MCA Marine Office or at theaddress given at the beginning of this MGN.
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ANNEX 1
EFFICIENT DECK HAND (EDH) CERTIFICATES
1.0 Entry Requirements
1.1 Candidates must:-
.1 be at least 17 years of age;
.2 have successfully completed the basic training required by STCW Code A-VI/1;
.3 hold a Navigational Watch Rating Certificate ; or
a steering certificate; or
proof of having obtained sufficient experience;
.4 meet the medical fitness requirements; and
.5 have completed 12 months sea service in the deck department; or hold a deck officercertificate of competency (Fishing).
1.2 Candidates with other types of sea service or training may be considered by the MCA for entryto the examination on an individual basis.
2.0 Examination Syllabus
2.1 Meaning of common nautical terms.
2.2 Navigational watchkeeping duties as follows:
.1 duties of a bridge lookout and the reporting of lights and objects;
.2 knowledge of the compass card in 360o notation;*
.3 understand helm orders.**
Note: * holders of Watch Rating and Steering Certificates will not be examined on thissection; and
** holders of steering certificates will not be examined on this section.
2.3 Life saving appliances and fire fighting appliances as follows:
.1 understand the importance of musters and drills and know what action to take on hearingalarm signals;
.2 understand the general arrangement and the dangers of fixed smothering systems;
.3 understand correct operation, precautions and dangers of lifeboat release gear;
.4 understand the procedures for boat preparation and launching;
.5 understand the precautions to be observed when maintaining lifeboats and davits;
.6 understand the importance of fire and watertight doors.
2.4 Practical work as follows:
.1 Common knots, bends and hitches including:
reef knot, timber hitch, clove hitch, bowline, bowline on the bight, sheet bend, double sheetbend, sheepshank, rolling hitch, round turn and two half hitches, figure of eight knot,fisherman’s bend, monkey’s fist, wall and crown knot;
.2 Common splices including:
eye splice in eight strand plaited rope; eye, back and short splice in three strand rope; eye splice with locking tuck in wire rope.
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.3 parcel and serve a splice;
.4 whippings and seizings;
.5 care, use and storage of ropes and wire;
.6 the correct fitting of wire grips (e.g. ‘Bulldog’ grips);
.7 use and selection of stoppers for wires and ropes;
.8 slinging of stages and bosun’s chair;
.9 rigging of pilot ladders, gangways and accommodation ladders;
.10 rigging of a hydrostatic release unit;
.11 rigging a derrick;
.12 securing the deck for severe weather;
.13 opening and closing of hatches and watertight doors including bow, stern and other shell doors;
.14 marking of anchor cables.
2.5 Code of Safe Working Practice for Merchant Seamen (COSWP) 1998
2.5.1 In each of the sections below, the candidate will be expected to have a good working knowledge of the COSWP relevant to a seaman’s duties and responsibilities as follows:
Duty and Responsibility Relevant section of COSWP
.1 Protective clothing and equipment Ch.4
.2 Safety signs and to include standard Ch.5 signs and colours for dangerous goods, pipe lines, fire extinguishers and gas cylinders
.3 Safety induction Ch.8
.4 Fire precautions Ch.9
.5 Emergency procedure Ch.10, sections 1-6
.6 Safe movement on board ship Ch.13
.7 Working aloft and outboard Ch.15, sections 1-6
.8 Work in machinery spaces Ch.15, sections 7-10
.9 Permit to Work Ch.16, sections 1-2
.10 Enclosed spaces Ch.17, sections 1-5 and 8-11
.11 Boarding arrangements Ch.18
.12 Manual lifting and carrying Ch.19
.13 Use of work equipment Ch.20, sections 1-4 and 7-10
.14 Lifting plant Ch.21, sections 1-7 and Annex 21.1
.15 Hydraulic and pneumatic equipment Ch.22, section 10
.16 Batteries Ch.22, section 16
.17 Anchoring and mooring Ch.25
.18 Hatches Ch.26
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ANNEX 2
SPECIMEN EFFICIENT DECK HAND CERTIFICATE(To be produced and registered locally by the issuing Training Provider.)
No. [Training Inst. to allocate]Name of Issuing Training Provider Address and Contact Details
EFFICIENT DECK HAND CERTIFICATE (Qualifying examination for AB)
This is to certify that:
Full Name of Candidate [ ]
Date of Birth [ ]
Discharge Book No. [ ]or other national ID
has met the requirements laid down in the International Labour Organisation Certification ofAble Seamen Convention 1946 (No. 74)
This Certificate is issued under the authority of the Maritime and Coastguard Agency of theUnited Kingdom of Great Britain and Northern Ireland, an executive agency of theDepartment of the Environment, Transport and the Regions.
Name and Signature of Training Provider’s Training ProviderAuthorised Representative Stamp and Date
[ ]
Signature of Seaman
[ ]
Inquiries concerning the validity of this certificate should be addressed to the Training Provider at theaddress on the certificate.
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ANNEX 3
SPECIMEN WATCH RATING CERTIFICATE(To be produced and registered locally by the issuing company. A copy of each certificate issuedshould be sent to the MCA at the address below.
No. [Company to allocate]
Name of Issuing Company Address and Contact Details
[NAVIGATIONAL][ENGINE-ROOM]* WATCH RATING CERTIFICATE
This is to certify that
Full Name of Candidate [ ]
Date of Birth [ ]
Discharge Book No. [ ]
or other national ID
has met the requirements laid down in Regulation [II/4 (deck)][III/4 (engine-room)]* of STCW 95 and the standards of competence specified in section [A-II/4][A-III/4]* of the STCWCode, and is competent to serve as a rating forming part of a [navigational][engine-room]*watch on a seagoing ship of 500gt/750kW* or more.
This Certificate is issued under the authority of the Maritime and Coastguard Agency of theUnited Kingdom of Great Britain and Northern Ireland, an executive agency of theDepartment of the Environment, Transport and the Regions.
Signature and Name of Company’s Company Stamp and DateAuthorised Representative
[ ]
Signature of Rating
[ ]
*Delete as appropriate
Inquiries concerning the validity of this certificate should be addressed to the company at the addressabove or to the Maritime and Coastguard Agency, Seafarer Standards Branch, Spring Place, 105 Commercial Road, Southampton SO15 1EG. Tel. 02380 329231. Fax: 02380 329252. E-mail: [email protected]
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ANNEX 4
MCA MARINE OFFICES ISSUING AB CERTIFICATES
1. Aberdeen Marine Office Tel: 01224 574 122Blaikies Quay Fax: 01224 571 920Aberdeen AB11 5EZ
2. Beverley Marine Office Tel: 01482 866 606Crosskill House Fax: 01482 869 989Mill LaneBeverleyNorth Humberside HU19 9JB
3. Cardiff Marine Office Tel: 02920 229 5562nd Floor Fax: 02920 229 017Oxford HouseHills StreetCardiff CF1 2TD
4. Glasgow Marine Office Tel: 0141 427 94006000 Academy Park Fax: 0141 427 9401Gower StreetGIasgow G51 1TR
5. Liverpool Marine Office Tel: 0151 471 1142Graeme House Fax: 0151 471 11432nd FloorDerby SquareLiverpool L2 7SQ
6. London Marine Office Tel: 01689 890 400Central Court Fax: 01689 890 4461B Knoll RiseOrpington Kent BR6 OJA
7. Newcastle Marine Office Tel: 0191 285 7171Government Buildings Fax: 0191 284 7464Broadway WestGosforthNewcastle upon Tyne NE3 2JL
8. Southampton Marine Office Tel: 02380 329 329Spring Place Fax: 02380 329 351105 Commercial RoadSouthampton SO15 1EG
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MERCHANT SHIPPING NOTICE
MSN 1798 (M)
Countries whose Medical Certificates are Accepted as equivalent to the UK Medical Certificate from 1 April 2006 Notice to all Shipowners, Agents, Masters, Seafarers, MCA Approved Medical Practitioners and Approved Medical Referees. This Notice replaces the list published in Merchant Shipping Notice MSN 1788 (M). It should be read in conjunction with MSN 1765 (M).
Summary This Notice is effective from the 1 April 2006 and replaces the list published in MSN 1788 (M). It is re-issued annually to reflect any new countries added to the list.
1.0 Introduction 1.1 The Merchant Shipping (Medical Examination) Regulations 2002 as amended, make it
a legal requirement for any seafarer (as defined in the Regulations), to hold a valid certificate attesting to their medical fitness for the work for which they are employed.
1.2 The requirement for a medical fitness certificate does not apply to anyone employed on
a fishing vessel, a non commercial pleasure vessel, an offshore installation while on its working station, or to those specified in paragraph 2.2.2 of MSN 1765(M).
2.0 Acceptable Medical Fitness Certificates 2.1 The following certificates are acceptable for seafarers on sea-going United Kingdom
ships (as defined in the Regulations):
(i) a certificate (known as an ENG1) issued in accordance with the provisions of the Regulations by an MCA approved medical practitioner (known as an approved doctor), listed annually in a Merchant Shipping Notice, (currently MSN 1797(M)); or
(ii) a valid national seafarer medical certificate issued by the Maritime Authority of
any country listed in Annex A of this Notice. The certificate is one which would normally be issued to a national of that country, by a doctor approved by that country, wherever he/she may be located. It does not entitle these doctors to issue UK medical certificates.
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Further countries will be added to this list as and when their standards have been assessed for equivalency.
3.0 Further Information 3.1 This Notice will be updated and re-issued annually. The list is also available on the
MCA's webpage at: www.mcga.gov.uk/seafarer information/health and safety/seafarer medical information
and is updated whenever any new country is assessed as equivalent.
More Information Seafarer Health and Safety Branch Maritime and Coastguard Agency Bay 2/09 Spring Place 105 Commercial Road Southampton SO15 1EG Tel : +44 (0) 23 8032 9249 Fax : +44 (0) 23 8032 9251 e-mail: seafarer.h&[email protected] General Inquiries: 24 Hour Infoline
[email protected] 0870 600 6505
MCA Website Address: www.mcga.gov.uk File Ref: MC 018/003/0096 Published: May 2006 © Crown Copyright 2006
Safer Lives, Safer Ships, Cleaner Seas Printed on material containing minimum 75% post-consumer waste paper
- 3 -
ANNEX A
COUNTRIES WHOSE MEDICAL CERTIFICATES ARE ACCEPTED AS EQUIVALENT TO THE UK MEDICAL CERTIFICATE
Australia Austria* Belgium* Bulgaria Canada Croatia* Cyprus* Czech Republic* Denmark* Estonia* Finland* France* Germany* Greece* Hong Kong Hungary* Iceland** India Ireland (Republic of)* Italy*
Jamaica Latvia* Lithuania* Luxembourg* Malta* Netherlands* New Zealand Norway** Pakistan Poland* Portugal* Romania Slovakia* Slovenia* South Africa Spain* Sri Lanka Sweden* Ukraine
* EU Member States ** EEA (European Economic Area) States
This list reflects the Merchant Shipping (Medical Examination) Regulations as amended, which came into effect on the 1 September 2002. Medical certificates issued by countries previously recognised as equivalent before 1 September 2002 will be acceptable until the date of expiry. Further countries will be added to the list as and when medical standards and systems have been assessed for equivalency. Any queries relating to this list should be directed to: MCA’s Seafarer Health and Safety Branch Tel. 023 80 329 249 / Fax. 023 80 329 251 / Email: seafarer.h&[email protected]
The following are countries whose national seafarer medical certificates are accepted asequivalent to the UK’s ENG 1 medical certificate. It does not authorise doctors from thesecountries to issue ENG 1 certificates.
1
MARINE GUIDANCE NOTE
MGN 134 (M+F)
Issue of Discharge Books to UK Seafarers -Changes to Catergories of Eligible SeafarersNotice to Shipowners and Managers, Masters, Officers and Crew of Merchant Ships, Skippers,Officers and Crew of Fishing Vessels and Masters, Officers and Crew of Pleasure Vessels(including Yachts) who receive Wages for their Employment.
Summary
This Marine Guidance Note sets out details of changes to the regulations governing the issue of UKDischarge Books which, in certain circumstances will permit the issue of UK discharge books to UKseafarers on non-UK registered ships. Changes have also been made to the categories of seafarerseligible to apply for a UK discharge book.
(A) ISSUE OF DISCHARGE BOOKS TO UKSEAFARERS ON NON-UK SHIPS
1. The Merchant Shipping (Seamen’sDocuments) Regulations 1987 provided thatseafarers of whatever nationality who were, orhad been, employed on a UK registered vesselcould apply for a UK discharge book unless theyalready held a discharge book issued by one ofthe administrations listed in those regulations.Seafarers employed on non-UK vessels who hadnot previously served on a UK registered vesselwere however ineligible to apply even if theywere UK citizens.
2. The MCA recognises that inconvenience canbe caused to UK seafarers who are unable toobtain a discharge book from either the UK or theflag state of the vessel upon which they areserving. The Merchant Shipping (Seamen’sDocuments) (Amendment) Regulations 1999which came into force on 1 January 2000 seek toremedy this problem. They provide that if aperson is a British Citizen as defined in the BritishNationality Act 1981 (i.e. a person having theright of abode in the UK) they may be issued witha UK discharge book if they are unable to obtaina discharge book from or acceptable to the flagstate of the vessel upon which they are serving.
3. Seafarers holding discharge books issued byone of the Governments listed in the annex to this
MGN will, however, still not be eligible for theissue of a UK Discharge Book.
(B) ISSUE OF DISCHARGE BOOKS TO UKSEAFARERS PREVIOUSLY INELIGIBLE TOAPPLY FOR ONE
4. Following a review of the restrictions on theissue of discharge books, applications can now beaccepted from:-
(i) persons employed in ships, other than “lightships”, belonging to a general lighthouseauthority;
(ii) persons employed in ships of less than 80registered tons engaged solely on coastalvoyages;
(iii) persons employed in pleasure vessels(including yachts) provided that they receivewages for their employment and that thevessels go to sea;
(iv) persons employed in a ship solely to providegoods, personal services or entertainment onboard, and employed by a person other thanthe owner or the person(s) employing themaster, and who is not a member of themedical or catering staff in the ship;
(v) persons employed in fishing vessels.
5. Only the following will continue to beexcluded from applying for a UK discharge book
(i) persons employed in vessels which do notgo to sea;
(ii) persons employed in pleasure vessels whoreceive no wages for their employment;
(iii) persons employed in ships engaged oncoastal voyages around the UK solely for thepurpose of trials of the ship, its machinery orequipment, where such persons are notordinarily employed as masters or seamen;
(iv) persons in the employment of the Crownwho are not ordinarily employed as mastersor seamen;
(v) persons employed in a ship solely inconnection with the construction, alteration,repair or testing of the ship, and not engagedin the navigation of the ship unless suchperson is a normal member of the crew;
(vi) persons holding documents containingsubstantially the same information, issuedby one of the governments listed in theannex to this MGN;
(vii) persons employed on un-registered vessels;
(viii) persons, other than UK seafarers, employedon non-UK registered vessels.
APPLICATIONS
6. New application forms will be available in duecourse covering these changes. These will beavailable from Marine Offices and the Registry of Shipping, to whom applications should continueto be made in person or by post as appropriate.However existing forms may be used provided thatthe following additional information is provided:-
(a) SEAFARERS ON UK REGISTERED VESSELS
(i) a declaration stating the name of theseafarer together with the name andregistered number of the vessel andconfirming that the seafarer has served oris, or will be, serving on that vessel andthat he does not hold a discharge bookissued by one of the administrationslisted in the Annex to this MGN. Thedeclaration is to be on company headedpaper and is to be signed by the master,employer or employer’s representativeand be stamped with the company orship’s stamp; or
(b) UK SEAFARERS ON NON-UK REGISTERED VESSELS
(i) a declaration stating the name of theseafarer together with the name,registered number and flag state of thevessel and confirming that the seafarer isor will be serving on that vessel. Inaddition the declaration should state whyit has not been possible to obtain adischarge book from or acceptable to theflag state. The declaration is to be oncompany headed paper and is to besigned by the master, employer oremployer’s representative and bestamped with the company or ship’sstamp, and;
(ii) evidence that the applicant is a UKseafarer. This can be proved by sending aUK passport, Birth Certificate or CertifiedExtract of Registration of the seafarer’sbirth or any other document issued by aBritish Government representative or theHome Office which proves the seafarer’sright of abode in the UK.
MSPP3CMaritime and Coastguard AgencySpring Place105 Commercial RoadSouthampton SO15 1EG
Tel 02380 329246Fax 02380 329165
January 2000
© Crown copyright 2000
2
An executive agency of the Department of theEnvironment, Transport and the Regions
3
ANNEX TO MGN 134 (M+F)
COUNTRIES WHOSE DISCHARGE BOOKS OR SIMILAR DOCUMENTS ARE ACCEPTABLEFOR SEAMEN ON UK VESSELS - THE HOLDERS OF DOCUMENTS ISSUED BY THESECOUNTRIES SHOULD NOT APPLY FOR UK DISCHARGE BOOKS
Bangladesh Jamaica Sierra Leone
Barbados Kenya Singapore
Canada Kiribati South Africa
Falkland Islands Malaysia Sri Lanka
Fiji Malta Tanzania
Ghana Mauritius Tonga
Guyana Nigeria Trinidad & Tobago
Hong Kong Pakistan Tuvalu
India Papua New Guinea Western Samoa
Republic of Ireland Saint Lucia Zambia
Isle of Man Seychelles
MARINE GUIDANCE NOTE
MGN 148 (M)
1
Approval of Crew Agreements – Merchant ShipsNotice to all Employers of Merchant Seamen, and Masters and Seafarers
This Note supersedes M.1498
Summary
This Note gives advice on Crew Agreements incorporating changes arising from the UKimplementation of STCW 95
1. Section 25(3) of the Merchant Shipping Act1995 states that the provisions and form of acrew agreement must be of a kind approvedby the Secretary of State (in practice theMaritime and Coastguard Agency (MCA) anddifferent provisions and forms may be soapproved for different circumstances.Following the coming into force of theMerchant Shipping (Training andCertification) Regulations 1997, whichimplement in the UK the requirements of theInternational Convention on Standards ofTraining, Certification and Watchkeeping 1978,as amended in 1995 (STCW 95), the tradinglimits for UK certificate holders have changed.
2. The Agency, in consultation with theshipping industry, has produced revisedstandard agreements which take account ofchanges arising from STCW 95 and alsorecognise that many UK registered ships nolonger operate to/from UK ports. Theserevised crew agreements are available fromMarine Offices and proper officers abroad.There are two standard agreements:
(1) An agreement appropriate for use onships formerly operating under NationalMaritime Board (NMB) conditions.(Form ALC(BSF) l(d));
(2) A minimum agreement for othermerchant ships (Form ALC(NFD) 1(d))which complies with the requirements ofILO Convention 22;
There is no reason why employers who werenot previously bound by the old NMBagreements should not adopt Form ALC(BSF)1(d) if they wish to do so. That crewagreement adopts the NMB agreements asthey stood on 30 September 1990 and, if eitherparty wishes to amend the terms of the NMBagreements it will be necessary to seek MCAapproval for a new form of crew agreement(see Paragraph 3).
These standard agreements are regarded asapproved agreements and subject to thecomments in Paragraphs 10 and 13 below maybe used without individual submission to theAgency for approval.
3. Employers who wish to use agreements otherthan the standard forms or who wish to usemodified versions of the standard forms willbe required to submit them to the MCA forapproval not less than 14 days before theagreement is to be used. To be approved suchagreements must comply with ILOConvention 22 (Seamen’s Articles ofAgreement). In addition, the terms ofemployment must not conflict with thegeneral law of the United Kingdom nor placethe UK in breach of its internationalobligations (e.g. ILO Convention 87 (Freedomof Association and Protection of the Right toOrganise)). Where the terms of an existingagreement are to be modified followingagreement between the employer and aseafarers’ organisation it will still be
2
necessary to notify the change to the MCA toensure that the new agreement does notconflict with any of the criteria outlinedabove. All crew agreements must be in a formprescribed for standard agreements (seeParagraph 7 below) and contain contractualprovisions dealing with the matters set out inParagraph 8 of this Notice. In consideringrequests for approval of non-standardagreements the MCA will have regard to theneed to ensure that the seafarers are asadequately protected under these agreementsas they would be under the standard form ofagreement. Before approving a non-standardagreement the MCA will wish to know theviews of the organisation(s) representing theseafarers concerned on the proposedagreement or modification.
4. ILO Convention No. 22 (Seamen’s Articles ofAgreement) permits national authorities toapprove crew agreements that will runwithout time limit in the same way as shore-based contracts of employment. The MerchantShipping (Crew Agreements, Lists of Crewand Discharge of Seamen) Regulations 1991modified the procedures for depositing crewagreements and lists of crew with theRegistrar General of Shipping and Seamenand, as a result, the MCA can considerapproving such agreements. Because aseafarer employed under an indefinite crewagreement will be able to give notice at anytime, irrespective of the location of the ship,the MCA will only approve such agreements,which are restricted to the Near Coastal Areain order to protect employers fromunexpectedly high repatriation costs.
EXEMPTION FROM REQUIREMENT TOHAVE A CREW AGREEMENT
5. The Secretary of State may grant exemptionsfrom the requirement to have a crewagreement where he is satisfied that theseafarers to be employed otherwise than undera crew agreement will be adequately protected.
APPROVAL OF NON-STANDARDAGREEMENTS OR EXEMPTIONS
6. Non-standard agreements, indefiniteagreements, modifications to standardagreements or applications for an exemptionfrom the requirement to have a crewagreement, should be submitted for approvaldirect to MSPP 3C, Maritime & Coastguard
Agency, Spring Place, 105 Commercial Road,Southampton, SO15 1EG. Tel 02380 329246 orFax 02380 329165.
CONDITIONS AND PROCEDURES APPLYING TOALL CREW AGREEMENTS
Form of Agreement
7. By the form of agreement is meant its size,shape, layout and provision for information,as distinct from the contractual clauses.
Note – Although the MCA provides crewagreement documentation, there is nothing toprevent companies producing their ownversions of the crew agreement, lists of crew,and list of persons under 18, providing itreplicates exactly the information on theMCA’s versions or has been submitted to andapproved by MCA. Computer generatedversions of the forms are acceptable providedthey are printed out, prior to signing and aresent in printed form to the Registry ofShipping and Seamen. Copies of the,contractual clauses outer cover and lists ofcrew etc. are to be placed on the MCAWebsite at www.mcagency.org.uk to facilitatecompanies or masters downloading the mostup to date documentation as and when theyneed it. Copies of all the documentation in A4format is also annexed to this MGN tofacilitate production on a PC or photocopier
Outer Cover
An outer protective cover should be provided,on the front of which provision should bemade for the following information to berecorded:-
• name of the ship, port of registry andofficial number;
• description of the ship, e.g. passenger,tanker, ferry, general cargo, bulk carrier;
• register (net) tonnage;
• name and address of registered owner ormanager;
• Dates and places of commencement and(if appropriate) termination of theagreement.
Provision should be made on the Inside of theOuter Cover for entries to be made bysuperintendents and proper officers. Aspecimen of an outside cover [ALC1] in A4format is at Annex 1.
3
Incorporation of Contractual Provisions
The contractual provisions should be enclosed in theouter cover and attached to it. Provision should bemade for the signature of the employer or master.
Specimens of the contractual provisions in A4format are at Annex 2.
Incorporation of List of Crew
In accordance with regulations made undersection 78 of the 1995 Act the list of the crew maybe enclosed in the outer cover. In addition to theparticulars of the seafarers required byregulations made under section 78, the crew listcontains provision for the insertion of rates ofpay, and for the signatures of the seafarers asparties to the agreement.
Specimens of the Lists of Crew [ALC 1(a) & ALC1(b)] in A4 format are at Annex 3.
Rates of pay
The entry for each seafarer in the list of crew mustindicate the rate of pay at which he is serving atthe time of engagement. If more convenient,Company pay scales from which this may bedetermined may be annexed to the agreement butthe entry “As agreed” is not acceptable.
List of young persons
In accordance with section 55 of the MerchantShipping Act 1995, and the Merchant Shippingand Fishing Vessels (Health and Safety at Work)(Employment of Young Persons) Regulations1998, a summary of the provisions of theregulations and a list of all young persons underthe age of 18 are required to be included in everycrew agreement. The summary to be included iscontained in form ALC 1(c) Rev 10/98, whichsupersedes previous versions of this form. Aspecimen of ALC 1 (c) in A4 format is at Annex 4.
Contractual provisions
8. The MCA will expect a crew agreement tocontain contractual provisions governing thefollowing matters:
• the persons between whom the agreementis made;
• the description of the voyage or voyagesto which the agreement relates and their
geographical limits and/or the durationof the employment;
• the capacity in which each seafarer is to beemployed;
• the pay, hours, leave and subsistence,which may be dealt with wholly or in partby the incorporation of the provisions ofindustrial agreements between theemployer and the relevant trades unionsor the old NMB Agreements current on 30 September 1990;
• the other rights and duties of the partiesto the agreement;
• the terms under which either of the partiesmay give notice to terminate theagreement;
• the circumstances in which, notwith-standing the provisions governing thegiving of notice, the agreement may beterminated by either of the parties.
9. The provisions of the standard agreementcover the matters set out in paragraph 8 ofthis notice. These provisions would beregarded as approved provisions and subjectto the comments in paragraphs 10 and 13 maybe used without seeking prior approval fromthe MCA. The provisions of the standardagreements are set out in Annex 2 to thisnotice. A copy of the crew agreement must bedisplayed for the crew to refer to at any time.Form ALC 6 is available for this purpose. Aspecimen of ALC 6 in A4 format is at Annex 5.
10. The clauses dealing with the duration andscope of the voyage and the rate of wagesrequire the insertion of further particularsbefore they are complete. Subject to thelimitations set out in paragraph 13 of thisnotice the particulars agreed between the twoparties may, without a specific request forapproval, be inserted within the approvedprovisions.
Opening a Crew Agreement
11. Employers and masters are no longer requiredto notify a superintendent or proper officerwhen they intend to open a crew agreement,to deliver a (red) copy of an agreement and listof crew within three days of the agreementbeing opened nor to notify the department ofcrew changes as they occur. Forms ALC l(a),(b) and (c) (list of crew, exempt list of crew
4
and young persons) are now only printed inblack and carbon copies are not necessary.Older versions of these forms can still be usedby discarding the red copies
12. Seafarers joining or leaving a ship must besigned on or off the Crew Agreement asbefore and the changes notified to theemployers / managers / owners by the mostexpeditious means.
CONDITIONS AND PROCEDURES FORFIXED TERM AGREEMENTS ONLY
Limitation on Use of Voyage Clauses
13. The voyage clauses approved for use in thestandard agreement may leave open foragreement between the parties the details ofthe voyage or the duration of the agreements.These provisions may only be used asapproved when taken with the notice clausesto provide for employment for the followingperiods:
• 6 months for a running agreement forvessels engaged in frequent short voyagese.g. cross-channel ferries, unless the vesselhas a small crew and a low staff turnover,in which case the agreement may beextended to 12 months;
• 12 months for any other runningagreement;
• 24 months or first call at a port for a voyageagreement
These periods are subject to any additionalperiod provided for in the associatedapproved notice clauses. The geographicallimitations of a voyage clause should beclearly stated when the clause is completedand used.
Submission of Crew Agreements and Lists ofCrew
14. The crew agreement and list of crew togetherwith the Official Log Book for the same periodmust be forwarded to a superintendent orproper officer within 3 days of the expiry ofthe agreement. If the vessel closes anagreement at a port outside the UnitedKingdom which does not have a residentBritish Consul the documents may be sent byletter post only to The Registrar General ofShipping and Seamen (address at Annex 6).
CONDITIONS AND PROCEDURES FORINDEFINITE CREW AGREEMENTS ONLY
15. The concept of fixed term crew agreementsembodies certain features, which imposeconditions in addition to those listed inParagraph 8. Wages are due only on dischargeor termination of the agreement and anyearlier payments are considered to beadvances; similarly there is no requirementfor leave to be allowed and the circumstancesin which a seafarer or employer can givenotice are related to the location of the vessel.It would be inappropriate to apply theseconditions to agreements which are to runindefinitely and so in addition to therequirements of Paragraph 8, suchagreements must state:
• the intervals at which wages are to bepaid;
• the method of calculating leaveentitlement;
• the maximum period that a seafarer canbe required to remain on board betweenleave periods (in many cases a copy of theduty rosters will be sufficient);
• the notice required from each party toterminate a seafarer’s employment underthe agreement which should be not lessfavourable than the provisions of Section49 of the Employment Protection(Consolidation) Act 1978 except in thefollowing cases:
(a) by mutual consent;
(b) if medical evidence indicates that aseafarer is incapable of continuing toperform his duties by reason of illnessor injury;
(c) if, in the opinion of the Master, thecontinued employment of the seafarerwould be likely to endanger the shipor any person on board;
(d) if a seafarer, having been notified ofthe time the vessel is due to sail, isabsent without leave at the time fixedfor sailing and the vessel proceeds tosea without him or if substitutes havebeen engaged. Substitutes shall not,however, be engaged on a crewagreement more than 2 hours beforethe time fixed for sailing
5
Limitation on Voyage Clauses
16. For the reasons given in Paragraph 4 above,indefinite crew agreements will normally onlybe approved for vessels which trade withinthe Near Coastal Area unless the employer isprepared to accept the higher repatriationcosts that could arise from an unlimitedagreement. Employers of the crews of suchvessels will have the choice of using either afixed term or indefinite crew agreement.
Submission of Crew Agreements and Lists of Crew
17. Where an indefinite crew agreement isopened, a copy must be submitted to theappropriate superintendent or proper officeron opening. Thereafter, the employer mustsubmit a list of crew and the official log bookat six monthly intervals, showing all seafarerswho have joined or left the vessel(s) since theprevious list was submitted with their dates ofjoining or leaving. If more convenient, anupdated crew list can be submitted but it mustshow all the changes in the six-month period.
Crew Lists on Demand
18. In order that the MCA can have up to dateinformation on the composition of the crewsof vessels, the Registrar General of Shippingand Seamen is empowered to demand a list ofcrew at any given date and this must besupplied within 28 days. These checks will bemade on a random basis or whenever there iscause to question the composition of the crewof a particular vessel.
Multiple Agreements
19. Section 25(2)(b) of the Merchant Shipping Act1995 provides that agreements with theseveral persons employed in a ship shall becontained in one document, except that insuch cases as the MCA may approve one crewagreement may relate to more than one ship.The MCA will approve crew agreements (known as multiple ship agreements) incircumstances where several ships regularlymaking journeys between the same ports needto be able to employ individual crewmembers on any of these ships during thecurrency of an agreement. These multiple shipagreements will be in the same form andcontain the same provisions as those for othercrew agreements except that the name of eachof the ships to which they relate will heentered on the outer cover.
Crew Not Required to Sign Off on Leaving theVessel
20. Where prior MCA approval has beenobtained, it will not be necessary for seafarerswho work regular periods of duty followedby regular periods of leave (e.g. 2 weeks on/2weeks off or 2 weeks on/3 weeks off) andwho are paid continuously throughout theperiod of the agreement to sign off the crewagreement on each occasion that they leavethe vessel to go on leave provided that theyare expected to return to the vessel at the endof the leave period and before the expiry ofthe crew agreement. If, for any reason, aseafarer does not rejoin the vessel inaccordance with the roster arrangements he /she must be signed off in his/her absence andre-signed when he/she rejoins the vessel. Thesame action must be taken if the seafarer joinsanother vessel of the same fleet; a seafarercannot be on two crew agreements at thesame time. The seafarer’s discharge bookmust also be completed in the same manner.
The joining and leaving of all members of thecrew must be recorded in the ship’s OfficialLog Book using their reference numbers in thelist of crew.
21. The MCA maintains a record of the approvalsgiven for this practice and where seafarersrequire to prove sea service in order to qualifyfor the Agency’s examinations, the period oftime that they are signed on the crewagreement will be adjusted to reflect theactual time at sea.
22. Further information on crew agreements formerchant ships can be obtained from MSPP3C,Seafarer Health & Safety Branch, Maritime &Coastguard Agency, Spring Place, 105Commercial Road, Southampton, S015 1EG
Tel 02380 329 246Fax 02380 329 165
MC 23/1/0246
May 2000
An executive agency of the Department of theEnvironment, Transport and the Regions
6
ALC 1 (Rev 4/98)
Crew Agreement and List of Crew
The form and provisions of this agreement are approved by the Maritime and Coastguard Agency under Section 25(3) of the Merchant Shipping Act 1995.
If the form and provisions of this agreement are amended or clauses added without the prior approval of the Maritime and Coastguard Agency it will notbe regarded as approved under the said section of the Act.
Name of ship: Port of registry Official number Gross tonnage
*M/V Nett tonnage
*S/S Kilowatts(*Delete whichever is inappropriate)
Name and address of registered owner Description of the ship (e.g. whether passengership, tanker, ferry, general cargo, bulk carrier)
Date and place of commencement of agreement and list of crew Date and place of termination of agreement and list of crew
Date _______________________ place _____________________ Date ________________________ place_____________________
Signature of master _______________________________________ Signature of master _______________________________________
OFFICIAL USE
Received by the superintendent/proper officer
at the port of ______________________________on:_______________
Annex 1
An executive agency of
7
CONTRACTUAL CLAUSES
THIS AGREEMENT is made between .....................................*
...........................................................................‘the employer’*
and each of the seamen whose name is included in the list ofcrew incorporated in this Agreement.
It is agreed that
(i) the employer will employ each seaman and theseaman will serve in the capacity and at the rate ofwages expressed against his name in the list of crewincorporated in this Agreement:
(insert appropriate voyage and notice clauses (ii) and (iii)
(These clauses will be produced by the Maritime and Coastguard Agency or may be produced by the shipowner)
* In here insert name and address of employer
(iv) (a) Each National Maritime Board Agreement as in effecton 30 September 1990 shall have effect in relation toeach seaman employed hereunder who is of adescription to which such agreement relates as if itwere incorporated herein: and each such agreementshall have effect as it is set out in the National MaritimeBoard Year Book current on 30 September 1990.
(b) The National Maritime Board Agreements referred toin paragraph (a) of this clause are those made by theBoard or by a Panel of the Board relating to:
(i) pay, hours of work leave and subsistence; and
(ii) the section of the Officers Hours Agreementindicated against an Officer’s name in the list ofcrew incorporated in this Agreement; and
(iii) the other National Maritime Board Agreements asin effect on 30 September 1990 and which are notinconsistent with the terms of this Agreement or theMerchant Shipping Acts for the time being in force:
(c) (Insert here appropriate clause)
(d)
(v) wages will not accrue for any hours during which a seamanrefuses or neglects to work when required or is absentwithout leave or for any period during which a seaman isincapable of performing his duties by reason of illness orinjury which has been caused by his own wilful act or default;
(vi) (a) Unless the seaman indicates to the contrary in writingthe Trust Deed and Rules constituting the ‘MerchantNavy Officers’ Pensions Fund’ shall be deemed to beincorporated herein to the effect and intent that each ofthe parties hereto (and the master) who is or is eligibleto be a member of the said Fund hereby agrees for thepurposes of this Agreement to be bound by all theprovisions of the said Deed and Rules and to authorisethe deduction from the wages payable to himhereunder of the contributions payable by himrespectively to the said Fund; and the employer herebyundertakes that the contributions payable under thesaid Deed and Rules by the employer shall be paid tothe Fund in respect of such member;
(b) Unless the seaman indicates to the contrary in writingthe Trust Deed and Rules constituting the ‘MerchantNavy Ratings’ Pension Fund’ shall be deemed to beincorporated herein to the effect and intent that each ofthe parties hereto who is or is eligible to be a memberof the said Fund hereby agrees for the purposes of thisAgreement to be bound by all the provisions of the saidDeed and Rules and to authorise the deduction fromthe wages payable to him hereunder of thecontributions payable by him to the said Fund; and theemployer hereby undertakes that the contributions sodeducted and the contributions payable under the saidDeed and Rules by the employer shall be paid to theFund in respect of such member; any reference aboveto the Merchant Navy Ratings’ Pension Fund shall betaken as a reference to an exempt private fund asdefined by the said Rules when the rating is a memberof such an exempt private fund:
(vii) in all cases of salvage awards a cadet who has notcompleted two years service shall be deemed of therating of Ordinary Seaman and a cadet of two yearsservice or over the rating of an Able Seaman;
Annex 2
ALC(BSF)1(d)
8
(viii) any seaman who incompetently performs his work in thecapacity in which he was first employed under thisAgreement may be rerated by the Master and transferredto other duties; but re-rating shall not effect hisremuneration under this Agreement;
(ix) in relation to an individual seaman this Agreement may beterminated:
(a) by mutual consent;
(b) if medical evidence indicates that a seaman isincapable of continuing to perform his duties byreason of illness or injury;
(c) by appropriate notice in accordance with the terms ofthis Agreement;
(d) if, in the opinion of the master, the continuedemployment of the seaman would be likely toendanger the ship or any person on board;
(e) if a seaman, having been notified of the time the vesselis due to sail, is absent without leave at the time fixedfor sailing and the vessel proceeds to sea without himor if substitutes have been engaged. Substitutes shallnot, however, be engaged on a Crew Agreement morethan two hours before the time fixed for sailing;
(f) if the master is satisfied that an appropriate breach ofthe Code of Conduct for the Merchant Navy for thetime being in force has occurred;
(x) each seaman agrees:
(a) to join the ship by the time specified by the masterand subsequently during the period of hisemployment to rejoin the ship by the time specified bythe master;
(b) to submit to inoculation, vaccination and any otherhealth precautions as may be directed by the master;
(c) in the event of the employer becoming liable for anyexpenses under section 45 of the Merchant ShippingAct 1995 to afford the employer every facility toprosecute in his name and claim in respect of suchexpenses and to allow the employer reasonablediscretion in the conduct of any proceedings for thesettlement of any claim in respect of such expenses;
(d) to take all steps within his power to preserve in goodcondition the equipment of the ship and all propertyon board;
(e) to return in good condition (fair wear and tearexcepted) before the termination of his engagementall articles provided for his personal use during thevoyage by the employer;
(f) that all stores and provisions issued to the crew areonly for use and consumption on board the ship andany unused or unconsumed stores or provisionsremain the property of the employer;
(g) to comply with the Code of Conduct for the MerchantNavy for the time being in force;
(h) in the event of the Agreement being terminated outsidethe UK or the Near Coastal Area in accordance withclause (ix) (f) above, to the deduction from his wagesof an amount being the actual expenses of hisrepatriation. Such amount shall not exceed one week’spay at the begin at or base rate as specified againstthe seaman’s name in the Crew Agreement;
(i) to keep his quarters clean and tidy and in readiness forinspection by the master or officer deputed by him; and
(j) at the time when a seaman finally leaves the ship atthe termination of his employment under thisAgreement, to leave his quarters in a clean andorderly condition to the satisfaction of the master (orhis authorised deputy). When he is ready to leave theship, the master (or his authorised deputy) shall, onrequest made by the seaman, issue to the seaman acertificate that the quarters are clean
(xi) the employer agrees
(a) if a seaman shows to the satisfaction of the master oremployer that he can obtain command of a vessel oran appointment as mate or engineer or to any post of ahigher grade than he actually holds, or that any othercircumstance has arisen since his engagement whichrenders it essential to his interests that he should bepermitted to take his discharge, he may claim hisdischarge provided that without increased expense tothe employer and to the satisfaction of the employer orhis agent he furnishes a competent and reliable man inhis place. In such case the seaman shall be entitled tohis wages up to the time of his leaving his employment;
(b) if a seaman is discharged otherwise than according tothe terms of this Agreement before the commencementof the voyage, or before one month's wages are earnedby him hereunder, without fault on his part justifying hisdischarge or without his consent, then he shall beentitled to receive from the employer in addition to anywages he may have earned up to the time of hisdischarge, if an officer one-thirtieth of his monthly wageor one-seventh of his weekly wage; if a rating one-fifthof his weekly wage for each day for which basic paywould have been paid under the Crew Agreement foreach day until he shall have been offered suitableemployment by the employer provided always that hismaximum entitlement under his clause shall not exceedone month's wages under this Agreement;
(c) notwithstanding anything contained in regulationsmade under Section 32 of the Merchant Shipping Act1995, no deduction shall be made from wages due to aseaman under this Agreement in respect of any breachby him of his obligations except in breach of clauses(x) (a), (x) (d), (x) (e), and (x) (g), but nothing in thisclause shall in any way affect any other rights of theparties to this Agreement in relation to such breach;
(d) where there is a dispute relating to the amountpayable to a seaman employed under thisAgreement, the master will, if the seaman desires,agree to the dispute being referred to asuperintendent or proper officer for decision undersection 33 of the Merchant Shipping Act 1995
ADD ANY ADDITIONAL CLAUSES BELOW
(Important:- All such clauses must have been approved bythe Maritime and Coastguard Agency)
...................................................................................................
Signature of employer, master or any other person authorised by the employer
Date ...........................................................................................
Place .........................................................................................
9
NON-FEDERATED SHIPS
CONTRACTUAL CLAUSES
THIS AGREEMENT is made between (here insert name andaddress of the employer)
...................................................................................................
...................................................................................................
..............................................(herein called ‘the employer’) and each of the seamen whose name is included in the list of crewincorporated in this Agreement
IT IS AGREED THAT
(i) the employer will employ each seaman and the seamanwill serve in the capacity and at the rate of wagesexpressed against his name in the list of crewincorporated in this Agreement,
(ii) this Agreement shall be for a voyage or voyages within(geographical limits to be stated, e.g. near coastal,unlimited or by reference to latitude and longitude)
............................................................................................and is not to extend beyond the expiration of six monthsfrom the date of the first signature to this Agreement orthe time at which the ship first arrives at the port of finaldestination (country to be stated, e.g. United Kingdom)
............................................................................................after that period or the discharge of cargo consequent onthat return;
(iii) after either
(a) one voyage has been completed by a seaman underthis Agreement or
(b) seven days have elapsed since a seaman’semployment under this Agreement commenced;
either the seaman or the employer may give to the othernotice (in writing or orally before a witness) to terminatethe seaman’s employment under this Agreement suchnotice to take effect at a Port in
...........................................(state country) and to be given
not less than....................................................hours/days*(exclusive of Saturdays Sundays and Public Holidays)either before the ship is due to arrive at that port or if theemployment is to terminate at the port where the ship iswhen the notice is given before it is due to sail.
(iv) In relation to an individual seaman this Agreement maybe terminated:-
(a) by mutual consent;
(b) if medical evidence indicates that a seaman isincapable of continuing to perform his duties byreason of illness or injury;
(c) by appropriate notice in accordance with theprovisions of this Agreement;
(d) if a seaman is absent without leave at a time forsailing;
(e) if in the opinion of the master the continuedemployment of the seaman would be likely toendanger the vessel or any person on board
(v) the employer agrees that if a seaman shows to thesatisfaction of the master or the employer that he canobtain the command of a ship or an appointment as mateor engineer or to any post of higher grade than he actuallyholds, or that any other circumstance has arisen since hisengagement which renders it essential to his intereststhat he should be permitted to take his discharge he mayclaim his discharge provided that without increasedexpense to the employer and to the satisfaction of theemployer or his agent he furnishes a competent andreliable man in his place In such case the seaman shallbe entitled to his wages up to the time of leaving hisemployment;
(vi) insert any further provisions about pay and any provisionabout hours of work, leave and subsistence.
(These clauses will be produced by the Maritime and Coastguard Agency or may be produced by the shipowner)
Note:- Only clauses for which the employer has the approvalof the Maritime and Coastguard Agency may be included ascontractual clauses except for those in (vi) above relating topay, hours of work, leave and subsistence, which may beincluded without the need for such approval provided theycomply fully with the requirements of current MerchantShipping Legislation or Merchant Shipping Notices in respectof those matters
Signature of employer, master or any other person authorisedby the employer.
...................................................................................................
Date ...........................................................................................
Place ..........................................................................................
ALC(NFD) I(d)
10
(ii) the employment shall be in respect of a voyage of notexceeding .... calendar months’ duration to any ports orplaces within the limits of ........... degrees north and .........degrees south latitude commencing at ..............................proceeding thence to .................................. and/or anyother ports within the above limits trading in any rotationand to end at such port in .................................. (statecountry) as may be required by the Master;
Notice Clause
(iii) (a) any member of the crew who has served under thisAgreement for a minimum period of three calendarmonths may give notice to the Master in writing orverbally before a witness, not later than seven daysbefore the ship is due to arrive at any port in.........................................(state country) to terminatehis engagement after the expiry of the notice at a portwithin this country which shall be nominated by theMaster. Provided that any such notice shall not takeeffect (a] if the ship is due to proceed to a port in theUnited Kingdom without leaving the Near CoastalArea or (b) if the ship is due to reach a port in theUnited Kingdom within seven days of leaving theNear Coastal Area.
The Master may give the like notice to terminate theengagement of any member of the crew who hasserved under the Agreement for the minimum periodaforesaid.
If the voyage is not ended within seven days after theship has arrived at the first port of call in……………………..(state country) then after theexpiry of that period any member of the crew who hasserved under this Agreement for a minimum period ofsix calendar months may give not less than 48 hours’notice to the Master, in writing or verbally before awitness to terminate his engagement at that port or asubsequent port of call before the final port.
If the voyage is not ended within 14 days after theship has arrived at the first port of call in the countryof final destination, then after the expiry of that periodany member of the crew who has served under thisAgreement for a minimum period of three calendarmonths may give the like notice as aforesaid.
The Master may give the like notice to terminate theengagement of any member of the crew who hasserved under this Agreement for the minimum periodof six or (as the case may be) three calendar monthsaforesaid.
If the voyage is ended at a port in the Near CoastalArea) it is agreed that wages will continue until thearrival of the crew members in the United Kingdomprovided that no wages shall be due or payable toany such crew member for any period of delaycaused through his act or default; and
(b) any member of the crew who has served under thisAgreement for a minimum period of 12 calendarmonths may (subject to the proviso hereinaftermentioned) at any time after the expiry of that periodgive not less than 28 days’ notice to the Master inwriting or verbally before a witness. to terminate hisengagement at the expiry of that notice, or, if the shipis then at sea at the next port of call thereafter unlessthe ship is then bound for a port in the UnitedKingdom or Near Coastal Area). Provided that, if atany time, any member of the crew is offered theopportunity, on not less than seven days’ notice, ofrepatriation (by sea, air or other reasonable means atthe sole discretion of the Master) and refuses thatoffer, he shall be required to serve for a furtherminimum period of seven calendar months from thedate of that refusal (if the voyage shall last so long)before being able to give 28 days’ notice as aforesaid.
A member of the crew shall not be entitled toterminate his engagement under this Agreement at aport which is only a bunkering port or a port of refuge.
The Master may give the like notice to terminate theengagement of any member of the crew who hasserved under this Agreement for the minimum periodaforesaid.
(These clauses will be produced by the Maritime and Coastguard Agency for insertion as required or may be produced by shipowner.)
UNLIMITED TRADING ALC I (d)(i)
Voyage Clause
11
Voyage clause
(ii) the employment shall be in respect of a voyage orvoyages from................................................................to ..................................................................................and/or any other ports or places within the limits of ............................north latitude and.............................south latitude under a Running Agreement for aperiod not to extend beyond the...................................(here state date of termination – not more than 12months hence) next unless on that date the ship isengaged on a voyage to a port in ................................(here state the name of a country) in which case thisAgreement shall end on the first return of the ship to aport in ............................... (here state the samecountry as above) after that date or the finaldischarge of cargo consequent upon that return.
Notice clause
(iii) (a) After one voyage outside the Near Coastal Area or....* ....days’ service has been completed (whicheverfirst occurs) by any member of the crew hisengagement may be terminated in ..............................(state country) by not less than ................hours/days# notice (such period of notice not to include Saturdays,Sundays or public holidays) given in writing or verbally before a witness by either party before the ship is due to arrive at sail from a port in ...................................................(country to be stated)
Provided that if after arrival at a port in the country offinal destination the ship is due to proceed to anotherport or ports in that country then notwithstanding anysuch notice as aforesaid the engagement shallautomatically continue either until the ship’s arrival atthat other port or (as the case may be) the last suchport or until the expiry of seven days from the date ofher arrival al the first said port (whichever first occurs).
* The period to be inserted shall not exceed 28 days.# Delete whichever is inapplicable.
and
(b) any member of the crew. who has served under thisAgreement for a minimum period of three calendarmonths may give notice to the Master in writing orverbally before a witness not later than seven daysbefore the ship is due to arrive in any port on theContinent of Europe within the Near Coastal Area toterminate his engagement after the expiry of the noticeat a port within these limits which shall be nominated bythe Master. Provided that. if at any time the ship hasreturned to the United Kingdom and sailed therefromagain any member of the crew who has not given duenotice to terminate his engagement in the UnitedKingdom shall be required to serve for a furtherminimum period of 42 days from the date of the ship’sdeparture from the United Kingdom before being able togive notice as aforesaid, and always provided that theminimum period of three calendar months has expired.
Provided furthermore that any such notice shall nottake effect (a) if the ship is due to proceed to a port inthe United Kingdom without leaving the Near CoastalArea or (b) if the ship is due to reach a port in theUnited Kingdom within seven days of leaving theNear Coastal Area.
The Master may give the like notice to terminate theengagement of any member of the crew who has servedunder this agreement for the minimum period aforesaid.
(These clauses will be produced by theMaritime and Coastguard Agency for
insertion as required or may be produced by the shipowner)
RUNNING AGREEMENT (UNLIMITED) ALC l(d)(ii)
12
Voyage Clause
(ii) the employment will be in respect of a voyage or voyageswithin the Near Coastal Area for a period not to extendbeyond the ..........................................................................(here state date of termination-not more than 12 monthshence or six months in the case of cross channel ferries)next unless on that date the ship is engaged on a voyageto a port in the United Kingdom in which case thisAgreement shall end on the first return of the ship to aport in the United Kingdom after that date or the finaldischarge of cargo consequent upon that return
Notice Clause
(iii) After one voyage or seven days’ service has beencompleted (whichever first occurs) by any member of thecrew his engagement may be terminated in ..................................................................(state country) by not less than....................................hours’ notice (such period of notice not to include – Saturdays, Sundays or public holidays)given in writing or verbally before a witness by either partybefore the ship is due to arrive at/sail from a port in ..................................................................(state country)
* As defined in the MS (Training and Certification)Regulations 1997
RUNNING AGREEMENT (NEAR COASTAL AREA)* ALC l(d)(iii)
RUN AGREEMENT ALC l(d)(iv)
Voyage Clause
(ii) the employment shall be in respect of a voyage from
...........................................................................................
to .......................................................................................
(Both these clauses will be produced by the Maritime and Coastguard Agencyfor insertion as required or may be produced by the shipowner)
13
ALC l(d) (vi)
(c) Provided that the terms of the Agreement dated............................................
and made between.........................................................................................(employer)
and .................................................................................................................(seafarer’s organisation)
shall as may be appropriate apply in relation to each seaman referred tobelow in substitution for or in addition to the provisions of the NationalMaritime Board Agreements referred to in sub-clause (b) above and anysubsequent revision which may become effective during the seaman’semployment.
.......................................................................................................................
.......................................................................................................................(identify by reference nos. in list of crew)
(d) Provided that the terms of the Agreement dated............................................
and made between.........................................................................................(employer)
and .................................................................................................................(seafarer’s organisation)
shall as may be appropriate apply in relation to each seaman referred tobelow in substitution for or in addition to the provisions of the NationalMaritime Board Agreements referred to in sub-clause (b) above and anysubsequent revision which may become effective during the seaman’semployment.
.......................................................................................................................
.......................................................................................................................
(identify by reference nos. in list of crew)
(To accommodatespecial companyagreements inrespect of officers/ratings wherethese are inoperation.
The clauses willbe produced byMCA for insertionif required or maybe produced bythe shipowner)
14
ALC
1(a)
(2/
98)
Lis
t of
Cre
w a
nd
Sig
nat
ure
s of
Sea
men
Wh
o A
re P
arti
es to
the
Cre
w A
gree
men
t(a
)
(b)
(c)
(a)
(b)
(c)
(a)
(b)
(c)
(a)
(b)
(c)
(a)
(b)
(c)
Cer
tifi
cate
s of
Com
pet
ency
an
d o
r S
ervi
ce H
eld
by
Sea
men
Lis
ted
Ab
ove
●
Des
crib
e in
Fu
ll C
erti
fica
te o
f C
omp
eten
cy a
nd
or
Ser
vice
Hel
d I
ncl
ud
ing
All
En
dor
sem
ents
E.g
. Res
tric
tion
s, D
ange
rou
s C
argo
En
dor
sem
ents
.
* If
mor
e th
an 1
2 m
onth
s b
efor
e co
mm
enci
ng
this
em
plo
ymen
t, al
so g
ive
year
of
dis
char
ge●
Ple
ase
stat
e if
non
e h
eld
Ref
-er
ence
No.
Nam
e of
Sea
man
(Blo
ck L
ette
rs)
Dis
char
ge B
ook
No.
(if a
ny),
or d
ate
and
Plac
e of
Bir
th
Nam
e of
Shi
p in
whi
ch la
st e
mpl
oyed
*
(a)
Add
ress
of S
eam
an
(b)N
ame
and
Rel
atio
nshi
p of
nex
t of k
in a
nd
addr
ess
if di
ffer
ent f
rom
abo
ve
(a)
(b)
(a)
(b)
(a)
(b)
(a)
(b)
Rat
e of
Wag
esD
ate
ofco
mm
ence
men
t of
empl
oym
ent o
n bo
ard
If d
isch
arge
d th
ere
ason
for
dis
char
geD
ate
and
Pla
ce o
fle
avin
g th
e Sh
ip
Sign
atur
e of
Sea
man
on
enga
gem
ent
Sign
atur
e of
Sea
man
on
disc
harg
e or
if n
otdi
scha
rged
, the
reas
on fo
r bei
ng le
ft be
hind
, if k
now
n.Si
gnat
ure
of p
erso
n be
fore
who
m th
e Se
aman
isdi
scha
rged
.
Cap
acity
in w
hich
empl
oyed
No.
of C
ertif
icat
e of
Com
pete
ncy
Ref
No.
(As a
bove
)
Annex 3
Lis
t of
Cre
w R
elat
ing
toS
eam
en E
xem
pte
d U
nd
er S
ecti
on 2
5(5)
of
the
Mer
chan
t Sh
ipp
ing
Act
, 199
5 fr
om th
e R
equ
irem
ent t
o S
ign
a C
rew
Agr
eem
ent(
* If
mor
e th
an 1
2 m
onth
s b
efor
e co
mm
enci
ng
this
em
plo
ymen
t, al
so g
ive
year
of
dis
char
ge
15
Ref
eren
ceN
o.
Num
ber
ofC
erti
fica
te o
fE
xem
ptio
n
(a)S
igna
ture
of S
eam
an o
n D
isch
arge
or
if n
ot D
isch
arge
d,
the
reas
on fo
r be
ing
left
beh
ind
, if k
now
n
(b)S
igna
ture
of p
erso
n be
fore
who
m th
e Se
aman
is D
isch
arge
d
(a)
(b)
(a)
(b)
(a)
(b)
(a)
(b)
(a)
(b)
(a)
(b)
(a)
(b)
Cap
acit
y in
whi
chem
ploy
ed
Gra
de
and
No.
of
Cer
tifi
cate
of
Com
pete
ncy
Dat
e of
com
men
cem
ent o
fem
ploy
men
t on
boar
d
Dat
e an
d P
lace
of
leav
ing
the
Ship
Nam
e of
Sea
man
(Blo
ck L
ette
rs)
Dis
char
ge B
ook
No.
(if a
ny),
or D
ate
and
Plac
e of
Bir
th
Nam
e of
Shi
p in
whi
ch la
st e
mpl
oyed
*
ALC
1(b)
(2/
98)
E E E E E E E
(a)
Add
ress
of S
eam
an
(b)N
ame
and
Rel
atio
nshi
p of
nex
t of k
in a
nd
addr
ess
if di
ffer
ent f
rom
abo
ve
(a)
(b)
(a)
(b)
(a)
(b)
(a)
(b)
(a)
(b)
(a)
(b)
(a)
(b)
16
ALC
1(c
)R
ev 1
0/98
Pag
e 1
SU
MM
AR
Y O
F T
HE
PR
OV
ISIO
NS
OF
SE
CT
ION
55
OF
TH
E M
ER
CH
AN
T S
HIP
PIN
G A
CT
199
5 A
ND
TH
E M
ER
CH
AN
T S
HIP
PIN
G A
ND
FIS
HIN
G V
ES
SE
LS (
HE
ALT
H A
ND
SA
FE
TY
AT
WO
RK
)(E
MP
LOY
ME
NT
OF
YO
UN
G P
ER
SO
NS
) R
EG
ULA
TIO
NS
199
8
(Thi
s S
umm
ary
is r
equi
red
to b
e in
clud
ed in
eve
ry c
rew
age
eem
ent b
y re
gula
tion
9(2)
)
No
pers
on u
nder
sch
ool l
eavi
ng a
ge m
ay b
e em
ploy
ed in
any
shi
p.
Whe
re y
oung
per
sons
und
er t
he a
ge o
f 18
are
em
ploy
ed in
a s
hip,
app
ropr
iate
mea
sure
s sh
all b
e ta
ken
to p
rote
ct t
hem
fro
m t
he r
isks
to
thei
r he
alth
and
saf
ety
whi
ch a
re a
con
sequ
ence
of
thei
r la
ck o
fex
perie
nce,
abs
ence
of a
war
enes
s of
exi
stin
g or
pot
entia
l ris
ks, o
r la
ck o
f mat
urity
.
You
ng p
erso
ns u
nder
the
age
of 1
8 m
ay n
ot b
egin
wor
k, u
nles
s –
•an
ass
essm
ent h
as b
een
carr
ied
out o
f the
ris
ks to
thei
r he
alth
and
saf
ety
as a
res
ult o
f the
ir in
expe
rienc
e, a
bsen
ce o
f aw
aren
ess
of r
isks
, or
lack
of m
atur
ity.
•th
e yo
ung
pers
ons
have
bee
n in
form
ed o
f the
find
ings
of t
hat a
sses
smen
t, an
d ap
prop
riate
mea
sure
s ta
ken
for
thei
r pr
otec
tion.
You
ng p
erso
ns s
hall
not b
e em
ploy
ed in
wor
k w
hich
is o
bjec
tivel
y be
yond
thei
r ph
ysic
al o
r ps
ycho
logi
cal c
apac
ity o
r ot
herw
ise
invo
lves
exp
osur
e to
the
risks
iden
tifie
d in
the
Sch
edul
e to
the
Reg
ulat
ions
,un
less
that
wor
k is
–
•in
disp
ensa
ble
for
thei
r vo
catio
nal t
rain
ing;
and
•is
per
form
ed u
nder
the
supe
rvis
ion
of a
com
pete
nt p
erso
n.
You
ng p
erso
ns s
hall
be p
rovi
ded
with
•a
rest
per
iod
of 1
2 ho
urs
in e
very
24
hour
per
iod;
•a
rest
per
iod
of 2
day
s in
eve
ry w
eek;
•w
here
dai
ly w
orki
ng ti
me
is m
ore
than
four
and
a h
alf h
ours
, a r
est p
erio
d of
30
min
utes
;
exce
pt w
here
the
youn
g pe
rson
is w
orki
ng –
•un
der
a sc
hedu
le o
f dut
ies
com
plyi
ng w
ith r
egul
atio
n 9
of th
e M
erch
ant S
hipp
ing
(Saf
e M
anni
ng, H
ours
of W
ork
and
Wat
chke
epin
g)R
egul
atio
ns 1
997,
or
•un
der
anot
her
rele
vant
agr
eem
ent;
or
•on
a fi
shin
g ve
ssel
;’
in w
hich
cas
e th
ey s
hall
be a
llow
ed c
ompe
nsat
ory
rest
tim
e an
d m
easu
res
shal
l be
take
n to
ens
ure
that
ther
e is
no
risk
to th
eir
heal
th a
nd s
afet
y.
You
ng p
erso
ns s
hall
be e
ntitl
ed t
o a
free
ass
essm
ent
of t
heir
heal
th a
nd c
apac
ities
bef
ore
star
ting
wor
k in
a s
hip,
and
to
free
mon
itorin
g of
the
ir he
alth
, w
here
the
ris
k as
sess
men
t id
entif
ies
a si
gnifi
cant
risk
to th
eir
heal
th o
r w
here
they
are
reg
ular
ly r
equi
red
to w
ork
at n
ight
, for
as
long
as
they
are
exp
osed
to th
at r
isk.
You
ng p
erso
ns s
hall
not b
e em
ploy
ed in
any
cap
acity
une
lss
the
Mas
ter
is in
pos
sess
ion
of a
Med
ical
Cer
tific
ate
issu
ed b
y a
duly
qua
lifie
d m
edic
al p
ract
ition
er c
ertif
ying
that
per
son
is fi
t to
be e
mpl
oyed
inth
at c
apac
ity.I
n ca
ses
of u
rgen
cy a
pro
per
offic
er m
ay a
utho
rise
a yo
ung
pers
on t
o be
em
ploy
ed w
ithou
t a
cert
ifica
te u
p to
but
not
bey
ond
the
first
por
t of
cal
l w
here
the
re i
s a
duly
qua
lifie
d m
edic
alpr
actit
ione
r.
The
agr
eem
ent w
ith th
e cr
ew m
ust c
onta
in a
list
of a
ll m
embe
rs o
f the
cre
w u
nder
18
year
s of
age
with
the
date
s of
birt
h an
d da
tes
on w
hich
they
bec
ame
empl
oyed
in th
e sh
ip.
Annex 4
17
ALC
1(c
)R
ev 1
0/98
Pag
e 2
LIS
T O
F Y
OU
NG
PE
RS
ON
S
Ref
eren
ce N
o.S
urna
me
and
othe
r na
mes
in fu
llD
ate
of B
irth
Pla
ce o
f Birt
hC
apac
ityin
list
of c
rew
EN
TR
IES
BY
SU
PE
RIN
TE
ND
EN
TS
AN
D P
RO
PE
R O
FF
ICE
RS
18
Annex 5
ALC 6 (2/98)
Copy of Crew Agreement
Name of ship
Port of registry
Official number
Register (net) tonnage or incaseof a fishing vessel its
registered length
Name and address ofregistered owner
Place and date of datecommencement of
agreement.place
Attach here the contractual clauses (ALC 1 (d), ALC(FSG) 1(d) or ALC(NFD) 1(d))
19
Annex 6
The address to which crew agreements may be sent, as indicated in paragraph 14 is as follows:-
The Registry of Shipping and SeamenAnchor HouseCheviot CloseParc Ty GlasLlanishenCardiffCF14 5JA
Tel 02920 768200
Fax 02920 747877
Guidelines for Food Hygiene on Merchant Ships and Fishing VesselsNotice to Shipowners, Builders, Masters, Skippers , Officers and Crew
This Guidance Note supersedes Merchant Shipping Notice Nos. M1373 and M1375
MARINE GUIDANCE NOTE
MGN 61 (M+F)
Summary
These Guidelines provide practical advice on the fundamental rules of food hygiene consistent withthe catering and meat industry in general.
Key Points:-
• Bacterial contamination is the most serious risk to food safety.
• Food hygiene principles must be adhered to regardless of the age, size and type of vessel.
• Food handlers should receive appropriate education and training in the principles and practice of food hygiene.
1
INTRODUCTION
1.1 Details of the statutory framework and MSAresponsibilities are contained in Annex 2 to thisGuidance Note.
1.2 No attempt is made to comment on thequality of food other than to say that it shouldcomply with the requirements of the Food SafetyAct and respective regulations or other EUstandards and the 1946 ILO Convention No 68.Owners should consider the special needs ofmariners whose religion, special dietaryrequirements, or customary dietary practicesnecessitate the observance of certain rules orrequirements with regard to some foods or withthe way the food is prepared.
1.3 Traditionally the basis for food hygienestandards has been the use of clean wellmaintained catering spaces and the avoidance ofunsanitary conditions. Even in clean, well-maintained galleys however, food may behandled carelessly with insufficient regard to therisk of bacterial contamination. Good food
hygiene is more than cleanliness; it is alsodependent on the following principles:
– personal hygiene,
– segregation of raw and cooked foods, and
– temperature control.
1.4 Ship operators should ensure that all foodhandlers receive appropriate education andtraining in the principles and practice of foodhygiene and associated health and safety issuesand that they maintain acceptable standards tosecure the health and well-being of ships' crewsby:
– protecting food from risk of contamination,including harmful bacteria, poisons andforeign bodies;
– preventing any bacteria presentmultiplying to an extent which wouldcause illness or early spoilage of the food;
– destroying any harmful bacteria in the foodby thorough cooking.
2
1.5 Food hygiene principles must be adhered toregardless of the age, size and type of vessel.Although it is not a requirement, documentedsystems with records provide written evidence ofgood practices. Many passenger ships and shipswith large crews already use the philosophy ofthe International Safety Management Code to putthe emphasis on quality management to providea formal systems based approach. It wouldhowever be unreasonable to expect small vesselswith six crew for example, to keep records tosecure the required standard.
BACTERIAL FOOD CONTAMINATION
2.1 Bacterial contamination is the most seriousrisk to food safety. Contaminated food looks,tastes and smells completely normal and causesthe vast majority of food poisoning cases.Contamination usually occurs through ignoranceand food handlers taking short cuts.
2.2 Food poisoning bacteria are foundeverywhere. Sources include people, insects,rodents, refuse and waste food, even dust.Bacteria prefer warm, moist environments and iffood is incorrectly stored and insufficient care istaken during its preparation, harmful bacteria willmultiply rapidly. Even if food is stored andcooked properly, it can still be cross-contaminatedwith bacteria from raw food if for instance thesame utensils or surfaces are used to prepare both.
2.3 “High risk” foods, those most commonlyimplicated in food poisoning cases, are cookedfoods or products not requiring furtherprocessing such as cooked meat and poultry,meat products, gravy and stock, milk, cream,eggs, egg products.
2.4 Although raw meat often carries harmfulbacteria and is a source of contamination, a raresteak is safe because bacteria are only present onthe surface of meats. On the other hand,hamburgers and other products made from mincedmeat require thorough cooking as any harmfulbacteria that were present on the surface have beendistributed throughout the mass of the meat.
2.5 No catering environment can operate withoutharmful bacteria being present at some time, butsmall numbers of most types of bacteria do notcause illness. The storage, preparation andserving of food should therefore only be carriedout where the conditions are such that bacteriaare denied favourable conditions for growth andthe food is not exposed to the contamination risk.
2.6 Food should be covered wherever possible toprevent cross-contamination and absorption ofodour.
2.7 The 10 main reasons for food poisoning are:
1. Preparation of food too far in advance andstored at room temperature.
2. Cooling food too slowly prior torefrigeration.
3. Not reheating food to high enoughtemperatures to destroy harmful bacteria.
4. Using contaminated cooked food.
5. Undercooking.
6. Not thawing frozen meat for sufficient time.
7. Cross contamination from raw food tocooked food.
8. Storing hot food below 63°C.
9. Infected food handlers.
10. Improper use of leftovers.
PERSONAL HYGIENE
3.1 Most people carry some type of foodpoisoning organism at one time or another. Foodhandlers have a responsibility therefore toobserve high standards of personal cleanliness toensure that they do not contaminate food.
3.2 There must be sufficient wash-hand basins ingalley with soap and hand drying facility,depending on the scale and nature of the foodpreparation. Very small galleys may be exempt solong as a wash-hand basin is situated adjacent tothe galley. Disposable towels or a hot air dryer isbetter than a traditional towel. Food handlersshould wash their hands regularly and always onentering the galley or before handling any food orequipment. They should also be washed aftervisiting the WC, and in between handling rawand cooked food.
3.3 Toilets with wash-hand basins should besituated near to, but separate, from galley.Prominent signs about washing hands should bedisplayed.
3.4 Food handlers should avoid so far as possibledirect contact between hands and food usingtongs for example. Protective gloves may be wornbut they can give a false sense of security.
3.5 Cuts, spots, sores etc should be completelycovered by coloured (blue or green) waterproofdressings.
3.6 Food handlers should be clean and tidy andwear appropriate protective clothing (to protectthe individual and the food).
3
FITNESS TO WORK
4. Food handlers with food poisoning symptoms,eg diarrhoea and vomiting or suspected ofcarrying food poisoning organisms because ofclose contact with a confirmed case should beexcluded from any job which might expose foodto risk of contamination. Such cases and severalother conditions including hepatitis “A” anddiphtheria require infected persons to besimilarly excluded for varying lengths of timeaccording to medical advice. Secondary infectionsassociated with boils and septic cuts, respiratoryinfections from heavy colds may also require thesuspension of food handlers until successfullytreated.
SEGREGATION OF RAW AND COOKEDFOODS
5.1 Raw food must always be kept apart fromcooked food or milk for example that requires nofurther treatment before consumption. Separaterefrigerators are preferred although if in the sameunit, the raw food must always be placed at thebottom to avoid drip contaminating readyprepared food. Food should also be covered orwrapped to prevent drying out, cross-contamination and absorption of odour.
5.2 Separate work surfaces, chopping boards andutensils should be set aside for the preparation ofraw meat and must not be used for thepreparation of foods that will be eaten withoutfurther cooking. Using the same work surfacemust be discouraged but in the unlikely eventthat the same work surface has to be used, greatcare must be taken to ensure it is cleaned anddisinfected between handling raw and cookedmeats or other ready to eat products.
TEMPERATURE CONTROL
6.1 It should be noted that legislation for England& Wales, Food Safety (Temperature Control)Regulations 1995, requires chill holding at atemperature of 8°C or below. It is howevergenerally the case that operators maintaintemperatures at 5°C or below which is safer thanthat prescribed, and this standard isrecommended by the MSA.
6.2 Pathogenic bacteria thrive in warmconditions. To prevent their growth it is essentialto keep food either very hot (above 63°C) or verycold (below 5° ). Food should not be left in thedanger zone (5°C - 63°C) for longer than isabsolutely necessary.
6.3 A general rule when handling food duringand after preparation would be a single period ofup to 2 hours at ambient temperatures. In veryhigh ambient temperatures the handling periodshould be reduced to about 1 1/2 hours.
6.4 To cook meat safely, a centre temperature of74°C is usually required or until the juices runclear. Where possible a probe thermometershould be used to check the temperature. Underno circumstances should meat products or rice bereheated more than once. If reheating isabsolutely necessary the food should be coveredand cooled rapidly after cooking and stored in arefrigerator until it is ready to be reheated. Itshould be then reheated rapidly and thoroughly.
6.5 Cooling of food, particularly joints, is likely tobe a potential health risk as food should be cooledbelow 10°C in less than 1 1/2 hrs. If the process isnecessary then cooling in controlled conditionsshould be effected, ideally using a blast chiller.Cooked food should not be cooled in the samearea used to defrost raw meat.
6.6 The following points should be considered tominimise the risk of contamination during thecooling process.
• Use a safe cooling area such as a larderwith a lower room temperature.
• Pour liquids into shallow pans and stirfrequently.
• Split food into relatively small pieces orbatches.
• Cover food with a tight wrapping.
• Use an iced water bath.
6.7 Rapid thaw cabinets are available to defrostfood if this is required on a regular basis.Controlled thawing of raw meat/poultry shouldtake place in a cool area entirely separate fromother foods that may be exposed to risk ofcontamination from thawed liquid. This areamust never be used to cool cooked food prior torefrigeration. The food handling room within thecold stores area is acceptable provided the area isclean and the food is covered and stored in acontainer. Food should be prevented from sittingin the thaw liquid by placing it on grids eitherabove trays on a shelf or in a container.Defrosting large quantities of meat should becarried out in a cool larder at 10°C to 15°C. Thelarge bucket of cold water method, frequentlyobserved, should be discouraged, particularly ifthe bucket is located in the galley.
4
6.8 Chill cabinets, cold rooms and refrigeratorsshould not exceed 5°C and deep freeze unitsshould be minus 18°C or below. Some oldersystems may be unable to reach minus 18°C inwhich case a few degrees tolerance has to beaccepted. As a guide frozen food can be safelystored at minus 12°C for one month only. Thepresence of ice usually indicates fluctuatingtemperatures. High humidities and fluctuatingtemperatures (above minus 10°C) acceleratemould and other spoilage bacterial growthcausing souring and rancidity of meat. Foodshould never be stored in front of cooling unit asthis restricts the circulation of air. Regularmaintenance of refrigeration equipment,including checks on door seals, defrosting andchecks on the correct functioning ofthermometers should be carried out as a routineby ship personnel. A suitable thermometershould also be provided to check on allequipment that does not have a built inthermometer. Suitable packaging is essential toavoid loss of moisture from the surface of food(freezer burn). Refrigeration units should not belocated, as far as practicable, close to ovens orother large galley cooking units.
6.9 Dry food stores should be dry, cool, around10°C, well lit and ventilated.
CLEANING PROCEDURES
7.1 All articles that come into contact with foodshould be thoroughly washed, rinsed anddisinfected before use. Cracked or chipped foodcontainers should be discarded.. Articles includetrays, knives, cutting boards, food preparationmachinery and work tops. Dishwashers disinfectby virtue of the high rinse temperature achieved.If dishes are washed in a sink they should berinsed in another sink containing very hot water.Decks, because they are not used for foodpreparation, do not need to be disinfectedalthough the process is useful as it serves todisinfect the scuppers.
7.2 Mechanical dishwashers should be regularlycleaned. Recommended temperatures shouldensure that items come out clean, too hot tohandle and air dry in less than half a minute.Clean items should be air-dried away from dirtyitems. Drying cloths should not be used.
7.3 Food and equipment must not be exposed tocontamination during cleaning operations. Forexample utensils are often stored in the bottomshelf of an open unit, leaving them exposed tocontamination from hose water used to clean the deck.
7.4 Ventilation hoods and grease filters should becleaned regularly. The inside surfaces of ductingshould be cleaned at least once every 3 months.Only trained personnel, using a safe means ofaccess should remove grease filters for cleaningand clean grease and oil from hoods and ducts.Galley crew should be aware of the potential forserious fires in ventilation ducting.
PESTS
8.1 Good housekeeping obviously minimises therisk of infestation and it is important to ensurethat areas, particularly refuse areas are kept in aclean and tidy condition. Lids should always bekept on waste bins that should be washed afteremptying.
8.2 Flies and cockroaches present a serioushazard because of their feeding habits and thesites they visit. Flies defecate and vomit previousmeals back on to the food as they feed. Rats andmice commonly excrete organisms such assalmonellae. Contamination of food may alsoresult from droppings, urine, hairs and gnawing.Food suspected of being contaminated by rodentsmust be destroyed.
8.3 As cockroach and other pest presence on shipsis fairly common, it is reasonable to expect aresponsible member of crew to carry out routineinspections of food areas, particularlyundisturbed areas. If pests are found appropriateaction should be taken by the master to eradicateor minimise the problem. According to the scaleof the problem there may be some merit in usinga pest control book to record actions, as a moremethodical way of dealing with the problem.
8.4 Rats can spread a number of diseases andimmediate deratting action should be taken inconjunction with local port health authorities,who are responsible for issuing derattingcertificates.
8.5 Any treatments used should comply with the"Recommendations on the Safe Use of Pesticidesin Ships".
STOCK CONTROL
9.1 Great care should be taken to ensure the use ofcommodities in strict date rotation and that supplieshave the best possible durability date. Perishableprovisions should neither be ordered nor acceptedin quantities greater than can be consumed beforethe expiry date, with the exception of frozen foods.Provided these have been maintained in hardfrozen condition from production to delivery and
5
during storage on board ship, they may be acceptedfor use beyond the date marking. On some shipsthere may be a local colour coding system orsomething similar to further assist staff to quicklyrecognise out of date stock.
9.2 Daily checks should be made on short-lifeperishable food such as fresh fruit and vegetables.Ships should have adequate storage facilities forall stores including cold stores. If storage areasare inadequate, stock levels should be reduced bytaking on stores more frequently or if that is notpossible, additional storage should be madeavailable. Food should not be stored on the deck.
VENTILATION IN GALLEYS
10. Mechanical ventilation systems should beused and should be adequate to maintain areasonable temperature without the need to jamopen fire doors or doors to the open deck. Galleystaff often close vents to prevent aircontamination. This may indicate that filters needto be checked or fitted.
SANITARY FACILITIES
11. Sanitary accommodation should be easilycleaned and impervious to damp and properlydrained with sufficient light, heat, ventilation andhot and cold water. WCs should have an ampleflush of water, available at all times andindependently controlled. Shower heads shouldbe cleaned in a chlorine solution (50ppm) every 3 months.
POTABLE WATER
12.1 Potable water should be bright, clear,virtually colourless and it should bubble whenshaken. This does not however guarantee that thewater is safe. There is a tendency to assume thatlittle or no action is needed to protect the purityof the water, particularly when using quaysidefacilities regularly. Although the water may comefrom the same source as that supplied to thegeneral public in their homes, there is a vastdifference to the operation of supplying andstoring the water, exposing it to a much higherrisk of contamination. It is therefore essential thatcontrol measures are taken to minimise the risk ofcontamination according to that provided in theShip Captain's Medical Guide.
12.2 A fresh water maintenance log detailing allaspects of treatment and maintenance carried outshould be kept and include a record of thefollowing routine treatments as well as replacingfilters or other elements of water making plants.
12.3 Dedicated fresh water hoses should besuperchlorinated at 100ppm for a contact of onehour at least 6 monthly.
12.4 All fresh water taken from shore should bechlorinated on loading to ensure a residual freechlorine content of 0.2ppm, unless an automaticchlorination unit is used. Concentration levelsshould be checked.
12.5 Chlorine tests of taps and shower outletsshould be carried out at monthly intervals.
12.6 Storage tanks should be opened up,emptied, ventilated and inspected at intervals notexceeding 12 months for inspection andmaintenance. Tanks should be thoroughlycleaned, recoated as necessary and flushed out.
12.7 It is also recommended that water be testedfor bacterial and chemical contamination every 3 months. The local Port Health Authority canarrange to take samples and have them analysed.
HEALTH AND SAFETY ISSUES
13.1 There are obvious hazards within the galleyand store areas, such as wet greasy deck, extremehigh temperatures and humidity, congestion,particularly around the hot plate area, cleaningmaterials, electrical, fumes, knives, equipmentsuch as deep fat fryers, brat pans and tiltingkettles.
13.2 Electrical equipment, including wiring ingalley and store areas should be regularlyinspected by a qualified member of the crew.Mechanical fans and other kitchen equipmentexposing blades and other dangerous partsshould have suitable protective guards. Extremecare should be exercised at all times.
13.3 Arrangements should be made for thesegregation and disposal of garbage, foodwasteand other galley waste to maintain operationalhealth and safety standards.
13.4 Burns and scalds are common injuries incatering environments. A first-aid box shouldtherefore be located either in the galley or asuitable area convenient to the galley. It is furtherrecommended that a notice stating the action totake if someone is burned or scalded should beprominently displayed in the galley.
13.5 Detailed advice specific to galley operationsis available in Chapter 14 of the Code of SafeWorking Practices for Merchant Seamen.
6
EDUCATION AND TRAINING FOR FOODHANDLERS
14. Food hygiene is a an important issue and allpractical steps should be taken to avoid poorpractices. It is extremely important therefore thatany member of crew preparing and cooking foodhas a level of understanding on the basicprinciples of food hygiene. Although there is norequirement to do so, it is desirable that theyattend a short basic hygiene awareness courseunless they hold catering certificates. In-housetraining may be sufficient to ensure anappropriate level of understanding if acertificated ship’s cook is available to giveinstruction and supervise. Crew who prepare andcook food on an ad hoc basis (for examplecovering for illness) must be able to demonstratebasic good food hygiene practices. They shouldalso receive such training as is necessary toensure they have an awareness of health and
safety aspects within the catering environmentand are capable of using equipment and treatingminor injuries such as cuts and scalds.
CREW INFORMATION
15. Information, including simple placards andup-to-date material, relating to national andinternational regulations on food preparation andstorage, and hygiene and food safety should bereadily available to members of the crew in anapproved language understood by the crew.
ADVICE
16. Anyone requiring additional information orspecific advice relating to food hygiene mattersshould contact the Inspector who is based at LeithMarine Office, 1 John’s Place, Leith, Edinburgh,EH6 7EL. Telephone Number 0131 554 5488 or0802 644434.
MSOS(A)Marine Safety AgencySpring Place105 Commercial RoadSouthamptonSO15 1EG
Tel: 01703 329215Fax: 01703 329251
February 1998
(MC 10/13/6)
© Crown Copyright 1998
Safe Ships Clean Seas
An executive agency of
THE DEPARTMENT OF THEENVIRONMENT, TRANSPORTAND THE REGIONS
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Annex 1
TEN TIPS FOR FOOD SAFETY
STORE CHILLED AND FROZEN FOOD QUICKLY(Keep delays to an absolute minimum when taking on stores)
KEEP YOUR GALLEY CLEAN(Disinfect worktops, equipment and utensils between handling food that is to be cooked and food that isnot)
WASH HANDS THOROUGHLY(Particularly after visiting the toilet, before preparing food, in between handling raw and cooked food,and after handling waste food)
PREPARE AND STORE RAW AND COOKED FOOD SEPARATELY(If separate cabinets are not available then raw meat and fish should be stored at the bottom of thefridge and always keep food covered)
KEEP YOUR FRIDGE BELOW 5°C(Get a fridge thermometer)
KEEP YOUR FREEZER BELOW -18°C(Mould growth can occur at temperatures of -10°C)
DEFROST FOOD IN CONTROLLED CONDITIONS(Not in the galley - use a cool clean area such as the food handling room and keep it covered andseparate from cooked foods)
CHECK "USE-BY" DATES(Use foods within the stated period)
COOK FOOD THOROUGHLY(If you reheat, do it only once and make sure it's piping hot)
KEEP HOT FOOD HOT AND COLD FOOD COLD(Do not just leave food standing around)
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Annex 2
STATUTORY FRAMEWORK
1. Inspectors are appointed under the provisions of the Merchant Shipping Act 1995 for the purpose ofseeing that requirements of the Act and regulations made thereunder are duly complied with. Therelevant regulations are the Merchant Shipping (Provisions and Water) Regulations 1989 and certainrequirements of the Merchant Shipping (Crew Accommodation) Regulations 1997 and the MerchantShipping (Crew Accommodation) (Fishing Vessel) Regulations 1978. The Merchant Shipping & FishingVessel (Health & Safety at Work) Regulations 1997 also apply.
2. The need for the Provisions and Water Regulations arises from the 1946 ILO Convention No 68concerning food and catering for crews on board ships. The Regulations require all merchant ships andfishing vessels over 24 metres in length to be supplied with provisions and water which:
a. are suitable in respect of quantity, nutritive value, quality and variety having regard to thesize of the crew and the character and nature of the voyage;
b. do not contain anything which is likely to cause sickness or injury to health or which rendersany provision or water unpalatable; and
c. are otherwise fit for consumption.
3. The Regulations also require the inspection at sea of the supplies of food and water by the master orhis deputy together with a responsible member of the catering department. UK employers, masters andskippers who fail to comply with their obligations under the Regulations are guilty of an offence and areliable on summary conviction to a fine. The ship may also be detained until the health and safety of allemployees and other persons aboard is secured. The principles of the Regulations apply to non-UnitedKingdom ships, other than fishing vessels.
4. Article 8 of the ILO Convention and section 44 of the Merchant Shipping Act 1995 allow for a specialinspection of the ship following a complaint from at least 3 of the crew about food and water supplies.
5. The Crew Accommodation Regulations require all galleys and storerooms, sanitary and cabinaccommodation to be maintained in a clean and habitable condition and that all equipment andinstallations to be maintained in good working order.
6. In support of these Regulations, Chapter 14 of the Department's Code of Safe Working Practices forMerchant Seamen gives guidance on the standards expected.
7. The MSA’s Food & Hygiene Inspector has overall responsibility for food and hygiene issues affectingcrew and regularly visits UK ports to carry out inspection work as well as providing guidance andsupport for local MSA marine surveyors who check food hygiene standards as part of the overall shipinspection.
8. Environmental or Port Health Officers have certain responsibilities under the Public Health Act 1936and Food Safety Act 1990 and enforce statutory powers under Public Health (Ships) Regulations andother regulations. In broad terms, Environmental or Port Health Officers are concerned with protectingthe UK from any condition that is likely to cause the spread of infectious disease. They issue deratcertificates or exemptions as required by the International Health Regulations and apply hygienestandards on passenger vessels providing catering facilities for the public.
9. A close liaison is maintained between local offices of respective agencies to avoid duplication of effortand to ensure that where inspections carried out by members of one organisation reveal a situation thatwould clearly also be the concern of the other, appropriate action under respective powers can beconsidered.
DEPARTMENT OF TRANSPORT MERCHANT SHIPPING NOTICE NO. M.1214
RECOMMENDATIONS TO PREVENT CONTAMINATION OF SHIPSFRESHWATER STORAGE AND DISTRIBUTION SYSTEMS
Notice to Shipowners, Masters, Fishing Vessel Skippers, Shipbuilders andRepairers
This notice supersedes Notices Nos. M.410, M.633 and M.901
1. Recently acquired scientific evidence indicates that closer attention needs tobe given to the quality of freshwater in ships’ storage and distribution systems inrelation to the growth of various potentially dangerous bacteria, includingLegionella or to the presence of toxic chemicals.
2. The relevant United Kingdom Regulations which apply to freshwater onboard ships are:
The Merchant Shipping (Crew Accommodation) Regulations 1978 SI1978/795.
The Merchant Shipping (Crew Accommodation) (Fishing Vessels)Regulations 1975 SI 1975/2220.
The Merchant Shipping (Provisions and Water) Regulations 1972 SI1972/1871.
The Merchant Shipping (Provisions and Water) (Fishing Vessels) Regu-lations SI 1972/1872.
Food Hygiene (General) Regulations 1970 (which apply only to vesselsplying exclusively in inland waters or engaged exclusively in coastalexcursions solely on the coasts of Great Britain but not foreign voy-ages).
The Public Health (Ships) Regulations 1979 SI 1979/1435.
3. The Merchant Shipping (Crew Accommodation) Regulations 1978,Regulations 29(3), 30(2) and the Merchant Shipping (Crew Accommodation)(Fishing Vessels) Regulations 1975, Regulations 26(2), 26(6), refer torequirements that the supply of drinking water shall be so arranged andconstructed to prevent any risk of contamination, and in the former Regulationsthat the supply of washing water shall be so arranged and constructed tominimise any risk of contamination. Most dangerous waterborne bacteriaaffecting humans are ingested in drinking water but significantly Legionellabacteria can gain entry to the respiratory system from washing water suspendedin air in the form of a fine mist as created by shower or tap sprays. Consequentlythis means that former distinctions between the standards required fordrinking and washing water should not be maintained. Additionally,revision of the advice given in the Ship Captain’s Medical Guide 21st editionhas become necessary, see also Notice No. M.1216.
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4. The following principal features should now be carefully considered toensure the supply of wholesome freshwater on board ships which is bacteriafree, bright, clear, and virtually colourless.
4.1 FRESHWATER LOADING AND SUPPLY ARRANGEMENTS4.1.1 Freshwater obtained from shore mains supply or water barge—Thisshould be transferred by a hose exclusively used for that purpose. Hoseswhere carried on board ships should be suitably marked and should bestowed in a position clear of the deck where they are not subject tocontamination and should always be capped at both ends after being drainedoff following their use. Fresh water hoses should be flushed through beforeeach watering commences and discharged to waste.
4.1.2 Routine treatment of freshwater—Shore mains water in the UnitedKingdom normally contains only a very low concentration of free chlorineand the ship environment decreases this further. In foreign countries theremay be no free chlorine content at all. All freshwater taken from shore orwater barge (subject to 4.1.4 below) should therefore be chlorinated onloading to a sufficient concentration to ensure a residual free chlorinecontent of 0.2 ppm.
This concentration may be achieved by the traditional manual method usingthe revised formulae given in the Ship Captain’s Medical Guide per NoticeNo. M.1216 or by using an automatic chlorination unit in the ship’s deckfilling line. The concentration may be checked by means of a Lovibondcomparator kit.
4.1.3 Freshwater from low pressure evaporator or reverse osmosisplant— Water from such plants should in general only be produced whenthe vessel is at least 20 miles from land or remote from any risk ofestuarial pollution which in some sea areas can extend well in excess of20 miles from land. The sea water suction to evaporators or reverseosmosis plants should be separate from other sea suctions eg machinerycooling water inlets, fire pump suctions, etc and sited forward and on theopposite side of the ship from sanitary or bilge discharges. It isimportant to note that any chemical used in an injection system to a seasuction intended to prevent the growth of organisms in the ship’s pipingsystem serving water making apparatus should only be of a type spec-ifically approved by the Department for that purpose. It is a conditionof the Department’s approval and fitting of low pressure flash evapor-ators or reverse osmosis plants on board United Kingdom registeredships that the constraints described are closely observed. All water-making plants producing freshwater from seawater require to be fitted(subject to 4.1.4 below) with an automatic chlorination unit and althoughformerly the Department has been prepared to grant exemption to allowan ultra-violet sterilizer unit to be fitted in lieu of the auto-chlorinator unit
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this policy is now discontinued. Ultra-violet sterilizer units will continue tobe accepted as a supplementary sterilization system in both new andexisting ships but an auto-chlorination unit (subject to 4.1.4 below) will berequired in new ships in accordance with the Regulations. In existing shipsalready exempted on the grounds of an ultra-violet sterilizer unit beingfitted a regular routine for the chlorination of freshwater tanks to maintain0.2 ppm concentration should be established similarly to ships obtainingtheir water only from shore or water barge. (See Notice No. M.1216).
4.1.4 An equivalent alternative means of sterilising fresh water similarto the chlorination method will on submission be considered by theDepartment on its merits.
4.2 STORAGE TANK ARRANGEMENTS4.2.1 Storage tanks and delivery system intended for drinking orwashing water—These should be independent of any other serviceswherever possible. Where there is no alternative supply to other servicesrequiring freshwater, eg machinery jacket water, oil purifiers, or afreshwater WC flushing system it is preferable that there should be a clearair break in the freshwater supply pipe to any such system or tank. If in turnthis is impracticable it is essential that the supply pipe is provided with anefficient non-return valve and a vacuum breaker or back-flow preventer.Where freshwater is to be used for flushing water closets either a vacuumbreaker should be fitted between the flushing valve and the water closet ora suitable type of cistern should be provided.
4.2.2 Siting of tanks—Tanks intended for drinking water should nor-mally be sited above the inner bottom and independent of the hull but tanksother than peak tanks (which are difficult to clean) not independent of thehull may be utilised if they are of all welded construction and suitable in allother respects. In particular all freshwater tanks should be so sited and beof such dimensions that they are readily accessible to facilitate inspection,cleaning and coating. In small ships of less than 2500 GRT where the useof an aft peak cannot be avoided particular attention should be given tofilling and smoothing the bottom recesses in the tank with cement or othersuitable non-toxic composition. Fore peak tanks which by nature are muchmore susceptible to damage should not be used. In ships with only onefreshwater storage tank sited in the double bottom an alternative reservedrinking water tank should be provided for use in emergency.
4.2.3 Construction—The internal structure of all freshwater tanksshould be designed to ensure efficient drainage through adequate limberholes to the suction and in general continuous welding should be used. Nofreshwater tank should have a common boundary with a tank containing oilor any other liquid except clean water ballast. During con-
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struction or repair or at dry-docking or slipping, at intervals not greater than5 years, it is important that a pressure test of all freshwater tank boundariesincluding the outer shell of a ship where this applies should be conducted toensure that there is no seepage into the freshwater tanks from the sea oradjacent water ballast tanks. Manhole accesses to freshwater tanks shouldbe of adequate size and sited clear of possible sources of contamination.Manholes sited in tank crowns should be fitted with raised coamings. Nopiping other than piping containing freshwater of the same standard as thetank contents should pass through a freshwater tank. WCs, laundries or anyother feature likely to contaminate freshwater should be sited clear of thecrown of freshwater tanks. Air, filling, and where practicable soundingpipes, should stand sufficiently high above the deck to prevent fouling. Airpipes should be of the swan neck type fitted with a wire gauze and shouldbe sited in a protected position where the entry of sea water on deck isprevented. Sight glasses or gauges should be provided where practicable toindicate the water level in the storage tanks in order to avoid as far aspossible the use of sounding rods.
4.2.4 Coatings—Freshwater tank structure when new should bethoroughly wire brushed, scrubbed and primed before coating with cementwash or a proprietary coating system and should be thoroughly aired beforefilling. When coating systems other than cement wash are used such asmodern epoxy finishes specially developed for freshwater tanks it isessential that the coatings are applied and allowed to cure strictly inaccordance with the manufacturer’s instructions otherwise the water cansubsequently become unfit for use. The manufacturer’s advice on filling,flushing and emptying freshwater tanks before these are connected to thedistribution system should also be strictly adhered to.
4.3 DISTRIBUTION SYSTEMS4.3.1 Water treatment, filters, mineralisers, softeners, etc—All sea waterdrawn by an evaporator or reverse osmosis plant should be passed throughsuitable sand filters before being introduced to the water making apparatusand all water produced by such plants in new ships must be disinfected byan autochlorination unit or equivalent (per 4.1.4 above) before it is pumpedto the storage tanks. An auto-chlorinator for this purpose may if desired,and if of sufficient capacity, have a connection to provide the same facilityfor the deck filling line. If it is considered necessary to neutralise the pHvalue of the product water or to make the water more palatable it ispreferable that such a neutraliser or mineraliser be inserted between thewater-maker and the auto-chlorinator and therefore before the water ispassed into the storage tank.
4.3.2 Freshwater distribution pumps—These should be dedicated todomestic freshwater services only and should not be capable of beingconnected to any other service, eg salt water.
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4.3.3 Calorifters, pressure tanks, etc— These should be designed wherepossible to avoid stagnant zones forming and should be fitted with efficientconnections at the lowest point of the unit to ensure that all loose scale, orsludge can be completely drained off after cleaning and maintenance.Calorifiers should be provided with adequate access to enable scaledeposits or products of corrosion to be removed and cleaning to befacilitated.
4.3.4 Piping—Care should be taken not to run hot and cold water pipesadjacent to one another unless the pipes are adequately insulated to preventtransfer of heat from hot to cold lines.
4.3.5 Overall design of freshwater systems—The fresh hot and cold waterdistribution systems should be designed to provide maximum circulation ofthe systems and to avoid deadlegs especially where temperatures couldarise which might provide the optimum conditions for bacterial growth (ie15°C to 50°C). This possibility increases as the size of the system increaseswhen sections of the system are not kept in continuous use. Considerationshould therefore be given in ships with accommodation for more than 100persons to providing a ring main system with circulation pumps in both hotand cold water lines. The freshwater tanks arrangement in every shipshould enable tanks to be used in regular rotation in order to avoid theproblems associated with stagnation.
4.3.6 Fittings and accessories—All items used in the construction ofship’s freshwater plumbing systems should in future be of types that do notprovide a habitat for bacteria, which can occur in the case of natural rubber,various plastics, and fibre accessories, or leach out toxic constituents. Inline with the policy adopted by all Water Authorities in the UnitedKingdom (under the United Kingdom Water Fittings Byelaws Scheme) it isrecommended that all materials used in freshwater systems should be ofthose listed in the current edition of the Water Fittings and MaterialsDirectory (revised annually) prepared by the Water Research Centre,Henley Road, Medmenham, PO Box 16, Marlow, Bucks SL7 2HD, iepumps. valves, “0” rings, seatings, compounds, pipes, shower mixers, taps,calorifiers and all other sundry items. When a vessel is constructed orrefitted abroad fittings or materials validated by a local national agency toan equivalent standard may be acceptable if suitable documentaryattestation is available. (See also paragraph 4.5 below).
4.4 MAINTENANCE4.4.1 Freshwater storage tanks—It is recommended that these shouldbe opened up, emptied, ventilated and inspected at intervals notexceeding 12 months and thoroughly cleaned, recoated as necessary,aired, and refilled with clean freshwater chlorinated to a concentratedof 0.2 ppm. The cleaning process should include disinfection with a
5
solution of 50 ppm chlorine. In addition tanks should be thoroughlypumped out and, where necessary, hosed prior to refilling at approximately6 month intervals.
It is further recommended that tanks should be super-chlorinated at aconcentration of 50 ppm for a period of not less than 4 hours and thencompletely flushed out and refilled at 0.2 ppm concentration at every refitor dry docking period.
Persons inspecting or working in freshwater tanks should wear cleanclothing and footwear which has not been used for any other work area,and should not be suffering from any skin infection or communicabledisorder.
4.4.2 Distribution system—The various elements of the freshwaterproduction, treatment, and delivery system, ie sand filters, evaporators,reverse osmosis plant, auto-chlorinator, neutraliser/mineraliser, softeners,pumps, pressure tank, calorifier, carbon filter, ultra-violet sterilizer (wherefitted), should be inspected, cleaned, flushed out, back washed, re-chargedor items replaced where appropriate, in accordance with the makers'instructions. It is recommended that in complex systems a FreshwaterSystem Maintenance Log be kept itemising each tank and each principleunit in the system. Alternatively the system should be itemised in the ship'sPreventative Maintenance Work Programme where such a regime has beenadopted.
Some items of equipment require particularly careful and frequent atten-tion. eg filters on not less than a monthly basis to clean and wherenecessary change the media to ensure that the apparatus has not becomecontaminated by bacteria or other foreign matter. Calorifiers should beopened up and inspected scaled and cleaned periodically and beforedraining should be raised to a temperature of 70°C for at least 1 hour toensure destruction of bacteria which may have colonised the lower andcooler zone of the unit. At every refit or dry docking period the wholedelivery, tanks, and distribution system from machinery space to furthestoutlets should be charged with super-chlorinated freshwater at aconcentration of 50 ppm residual free chlorine and left for a period of 12hours. After flushing through the storage tanks should be chlorinated to aconcentration sufficient to maintain 0.2 ppm residual free chlorine.
Shower heads and their flexible pipes where fitted should be thoroughlycleaned in a 50 ppm chlorine solution routinely every 3 months. Particularattention should be paid to fittings in toilet accommodation which mayhave been out of use for extended periods and these should also be sotreated before re-use.
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4.4.3 Hoses—Disinfection of hoses should be carried out as a routinemeasure every 6 months, or whenever any contamination is suspected.Hoses should be thoroughly flushed through and completely filled with asolution of 50 ppm residual free chlorine which should then be allowed tostand for a period of at least 1 hour (see Notice No. M.1216) before thehoses are emptied and restowed.
4.4.4 Chlorination—Guidance for the manual chlorination and super-chlorination of freshwater tanks as given in the Ship Captain’s MedicalGuide (as amended reference Notice No. M.1216) should be followed. Itshould be noted that as the chemicals used are oxidising agents and can becorrosive proper protective clothing including eye protection should beworn and the chemicals should be labelled and appropriately stored inaccordance with the manufacturer’s instructions.
4.4.5 Corrosion and scale inhibitors-It is often the practice to add scale orcorrosion inhibitors in the main or auxiliary engine jacket water used as theheating medium in low pressure flash evaporators. As there is a risk ofminor leakage of such water into the flash side of the evaporator it isimportant that such inhibitors are of types approved by the Department.
4.5 FURTHER RECOMMENDATIONS
4.5.1 New ships— The freshwater systems in new ships should be care-fully designed installed and maintained in accordance with the principlesset out in this Notice. In particular the arrangements should facilitatecleaning. Equipment and materials should be carefully selected from thecurrent Water Fittings and Materials Directory or foreign equivalent inorder to minimise potential contamination. Auto-chlorination is not amandatory requirement in ships obtaining freshwater only from shoresources or water barge but this method should be considered as a morereliable means of chlorinating the ship's freshwater supply than manualchlorination.
4.5.2 Existing ships—Where unsuitable materials may have been fitted toshower fittings or taps ie natural rubber or certain plastic hoses, washers,“0” rings, etc which provide conditions for bacteria to colonise, such itemsshould be progressively removed in the course of normal maintenance andacceptable substitutes as listed in the Water Materials Directory or foreignequivalent fitted in lieu. It is essential that all parts of the fresh watersystem are maintained in a clean and hygenic condition as indicated in thisNotice.
4.5.3 All ships—The use of sea water in the preparation of food,washing of utensils, cleaning of galley equipment or in installations such
7
as potato peelers should be avoided and only potable water should be usedfor washing down in food preparation or storage spaces. The ship’s cateringstaff should be advised appropriately.
Department of TransportMarine DirectorateLondon WC1V 6LPJune 1986
© Crown copyright 1986
MERCHANT SHIPPING NOTICE No. M.1401
Disinfection of Ships Domestic Fresh WaterNotice to Shipowners, Masters, Fishing Vessel Skippers, Shipbuilders and Repairers
l. The Merchant Shipping (Crew Accommodation)Regulations 1978 as amended and the Merchant Shipping(Crew Accommodation) (Fishing Vessels) Regulations 1975require that all fresh water produced on board the ship shallbe disinfected automatically.
2. Merchant Shipping Notice M.1214 entitled“Recommendations to Prevent Contamination of Ships’Fresh Water Storage and Distribution Systems” togetherwith the “Instructions for the Guidance of Surveyors”, bothissued by the Department, deal more fully with all therelated recommendations and advice.
3. At the time of issue of Merchant Shipping NoticeM.1214 (June 1986) only chlorination, with its resi-
dual capability, could be recommended for use as adisinfectant in shipboard fresh water systems.
4. However, further research work has now beenundertaken in respect of the use of silver as a disinfectant.Given the results of this work, together with thehistorically satisfactory use of silver as a disinfectant inshipboard fresh water as well as land based systems, theDepartment now accepts electro-silver ionisation systemsfor the automatic disinfecting of fresh water produced onboard United Kingdom regis tered ships.
5. The conditions of acceptance which are applicable tothe fitting of such disinfection systems are detailed in theAnnex to this Notice.
Department of TransportMarine DirectorateLondon WCIV 6LPDecember 1989
© Crown copyright 1989
ANNEX
ELECTROLITIC SILVER RELEASE FRESHWATER DISINFECTION SYSTEMS
The Department accepts electro-silver ionisationsystems for the automatic disinfecting of fresh waterproduced on board United Kingdom registeredships.
A summary of the conditions of acceptance whichare applicable to the fitting of such disinfectionsystems is given below.
1.1 Any proposal for fitting a system on apassenger class UK registered ship is to besubmitted to the Marine Directorate for individualconsideration.
1.2 The installation of any unit supplied for shipsintended for the United Kingdom registry shouldbe undertaken in accordance with themanufacturer’s detailed instructions.
3.1 A set of manufacturer’s instructions coveringfully the installation, operation and maintenance ofthe disinfection systems should be filed with theDepartment for record and supplied with each unitfor the reference of the operators.
4.1 The disinfection unit is to be fitted in the freshwater system between the production unit and thestorage tanks, as near to the former as ispracticable and in a readily accessible position.
5.1 Each system is to be designed for the maximumflow rate of the fresh water production unit.
6.1 “Fail Safe” operation of the disinfection units isto be achieved by fitting an automatic, normallyclosed solenoid operated valve in the system. Thevalve is to be under the independent control of theelectrode monitor such that the valve will close andprevent the passage of water into the storagedistribution system should the unit malfunction inany way.
7.1 An audible visible automatic alarm should beinstalled connected to the “Fail Safe” controlsystem and should give a warning of failure ofpower supply or any malfunction of the disinfectionunit causing closure of the solenoid operated valve.The electricity supply required to operate the alarmshould be independent of the supply to thedisinfection unit.
8.1 No facility for by-passing the disinfection unitis to be fitted or provided.
9.1 The design setting of each unit is to bechecked by the manufacturers before dispatch and isto be such as to ensure that a minimum of 0.1 ppmsilver concentration will be added to the waterunder maximum flow conditions.
10.1 The fresh water storage and distributionsystem should be designed such that the silvercontact time with the water is a minimum of fourhours before use. This will ensure a maximumsilver concentration of 0.08 ppm in the system. Thisconcentration is to be checked by a competentlaboratory annually.
11.1 Any water “conditioning” units should beinstalled after the disinfecting unit and beforestorage.
12.1 Spare parts not less than the manufacturer’sminimum spares list (see manufacturer’sinstructions) are to be carried for each unit fitted.
13.1 Acceptance is based on the informationsupplied by the manufacturer and is subject to thesystem operating satisfactorily in service. TheDepartment reserves the right to require check teststo be made at any time.
Accident Reporting and Investigation
Notice to all Owners, Masters, Skippers, Officers and Crews of Merchant Ships, Fishing Vessels,Pleasure Vessels, Harbour Authorities, and UK Inland Waterway Authorities.
This Notice supersedes Notice No. MGN.115 (M+F)
MARINE GUIDANCE NOTE
Summary
This note is to inform all seafarers and vessel owners of the requirements of the new MerchantShipping (Accident Reporting and Investigation) Regulations 2005.
Key Points
• A new, broader, definition of the people and organisations given a duty to report accidents andserious injuries is included.
• Inclusion of a definition of a MAIB ‘preliminary examination’. The stages and process of a MAIB investigation are clearly outlined. The Chief Inspector now decides whether, following apreliminary examination, further investigation leading to a published report is appropriate.
• A regulation regarding the disclosure of records is included, and clarification that MAIB has to keepin confidence statements and declarations from interested parties is given.
• A regulation has been included which specifies that reports are not to be used in judicialproceedings for purposes of litigation or blame, unless a Court orders otherwise.
• The powers of inspectors to exclude any person (except a professional legal adviser solelyrepresenting the interviewee) from an interview, if they have substantial reason to believe that thepresence of that person would hamper the investigation, are outlined.
• A regulation has been put in place enabling the inspector to ensure that a ship, crew and evidenceinvolved in an accident remain accessible to inspectors until the process of collecting or preservingall evidence has been completed.
• A closed-loop recommendations system has been introduced. It requires those addressed in MAIBrecommendations to respond to those recommendations. The Chief Inspector will publish the statusof implementation of recommendations annually.
MGN 289 (M+F)
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2
Introduction
1. The Marine Accident Investigation Branch (MAIB) is responsible for the investigation of all typesof marine accidents, both to vessels and to those on board. The MAIB is an independent branchwithin the Department for Transport (DfT) and is separate from the Maritime and CoastguardAgency (MCA). The MAIB’s head, the Chief Inspector of Marine Accidents, reports directly to theSecretary of State on accident investigation. He and his professional staff, who are drawn from thenautical, fishing, marine engineering, and naval architecture disciplines, are appointed by theSecretary of State under the provisions of the Merchant Shipping Act 1995. An administrative staffdeals with records, data analysis and publications, policy matters, and provides general support.
2. The MAIB’s sole objective in investigating an accident under the Regulations is the prevention offuture accidents by establishing its causes and circumstances; it is not the purpose to apportionliability, nor, except so far as is necessary to achieve the objective, to apportion blame. The MAIBis not an enforcement or prosecuting agency.
3. Procedures are governed mainly by the Merchant Shipping Act 1995, and by Regulations. TheMerchant Shipping (Accident Reporting and Investigation) Regulations 2005 (SI No 881 of 2005),which replace the Accident Reporting and Investigation Regulations of 1999, come into force on 18th April 2005. They define the accidents to which they apply, set out the purpose ofinvestigation, and make provisions for the ordering and conduct of investigations.
4. The Regulations apply generally to all ships, including fishing vessels and (except for reportingexemptions listed at Annex A) to pleasure vessels. These vessels are covered by the Regulationswhether at sea or in a port. The Regulations also set out requirements for reporting accidents,major injuries, and serious injuries. They do not cover formal investigations or other publicinquiries, the rules for which are set out elsewhere.
5. The Regulations are also separate from and in addition to reporting requirements in the Merchant Shipping (Reporting Requirements for Ships Carrying Dangerous or Polluting Goods)Regulations 1995 and the Merchant Shipping (Vessel Tr a ffic Monitoring and ReportingRequirements) Regulations 2004. Further details of those regulations can be found in MerchantShipping Notice 1784.
6. The Regulations also allow for the investigation of “hazardous incidents” – broadly anyunspecified events which might have led to an accident – though they do not require suchincidents to be reported.
7. Annex B, (2) and (3) reproduce the definitions of major and serious types of injury. Reports ofminor incidents that posed no danger are not required. Nor are reports required of injuries toshore-based workers in a United Kingdom port or shipyard; such injuries should be reported bythe employer to the Health and Safety Executive (HSE), as should reports of other accidentsoccurring in a United Kingdom shipyard.
Reporting
8. Accidents (see definition at Annex B) must be reported by the quickest means available andshould contain the information noted in Annex C section 3(1).
9. When an accident occurs, the Master or senior surviving officer must send a report to the ChiefInspector as soon as is practicable following the accident.
10. When an accident occurs, the owner must send a report to the Chief Inspector as soon as ispracticable following the accident unless the owner has ascertained that the report has alreadybeen made by the Master or senior surviving officer.
11. Persons named in (9 and 10) above must, so far as is reasonably practicable, ensure that thecircumstances of every accident are examined. A single report giving the findings of such anexamination, stating any measures taken or proposed to prevent a recurrence, must be providedto the Chief Inspector as soon as is practicable, irrespective of any investigation that may beconducted by the MAIB.
12. Persons named in (9 and 10) above must also, so far as is reasonably practicable, ensure that thecircumstances of every serious injury (see definition at Annex B) are examined. A single reportgiving the findings of such an examination, stating any measures taken or proposed to prevent arecurrence, must be provided to the Chief Inspector within 14 days of the injury occurring.
13. In addition, the following persons must report any accident of which they are aware to the ChiefInspector, by the quickest means available: the MCA if the accident was in United Kingdomwaters; Harbour Authorities; and Inland Waterway Authorities within the United Kingdom.
14. Reports should be sent by the quickest means available, including telephone, facsimile, telex or e-mail to the MAIB.
15. The reporting requirements apply to merchant ships, fishing vessels, and vessels incommercial use for sport or pleasure.
16. The reporting requirements also apply to hired recreational craft, together with boats of lessthan 8m in length in commercial use in harbours or on inland waterways, where the accidentinvolves explosion, fire, death, major injury, capsize of a power-driven craft or boat, orpollution causing serious harm to the environment.
17. The MAIB Incident Report Form (IRF) can be used to provide an initial report of any accident; itcan also be used for serious injuries. It can be found on the MAIB website or obtained directlyfrom the MAIB. Annex C section 3(2) contains advice on the information that is needed.
18. The MAIB welcomes the voluntary reporting of accidents to or on pleasure craft used only forrecreation purposes and not for commercial gain, but there is no statutory requirement for this.
19. These Regulations are not intended to replace the requirements of the Port Marine Safety Code.
20. Accidents involving divers whilst diving are not covered by the Regulations, and should not bereported to MAIB. Any such incident should be reported to the British Sub Aqua Club (BSAC).
21. Accidents on board ships in ports, with the exception of those involving stevedores or shore-based workers, are covered by the Regulations and must be reported. Incidents involvingshore-based workers should be reported to the Health and Safety Executive.
22. Although there is no requirement to report hazardous incidents, the MAIB strongly urges anyperson to do so voluntarily, since useful lessons can always be learned. Examples are “near-misses”, including failure of procedures in shipboard operations, material defects, fatigue, andhuman failures. The critical question in deciding whether or not to report an incident is whetherit had the potential to lead to an accident. These reports should also be sent using an IRF, or ifpreferred, in narrative form. Many incidents occur which do not cause injury or damage, but havethe potential to be hazardous or to have serious consequences.
23. When making reports, whether on an IRF or in narrative, the content of the descriptive text isparticularly important. Lessons can be learned from the positive as well as negative aspects.Details of actions taken to minimise the effects of the accident or, in the case of a hazardousincident, to prevent it developing into an accident, are particularly helpful. A description ofactions taken or recommendations made to prevent a recurrence are also of value. Much is gainedfrom the information provided by those most closely involved in the event at the time it occurred.
3
24. Annex C, paragraphs (1) and (2) include a summary of reporting procedures, and details of theMAIB’s address and contact numbers.
Investigations
25. An accident or serious injury may be investigated by the MAIB if it involves a United Kingdomship anywhere in the world, or (with few exceptions), any other ship in UK waters, or if theBranch agrees to a request to undertake an investigation on behalf of another flag state.Hazardous incidents may also be investigated.
26. In some cases, the vessel’s own investigation will be sufficient, but the MAIB may seek furtherdetails if necessary.
27. Before deciding whether to carry out any form of investigation, the Chief Inspector may seek toobtain such information as he considers necessary concerning the accident, and any remedialaction taken. Any person mentioned in (9, 10 and 13) above, or any other person holding suchinformation shall provide it to the Chief Inspector to the best of their ability and knowledge.
28. If the Chief Inspector decides that an investigation will be carried out, it will be undertaken byinspector(s) at a time and place, and in such a manner, as appears appropriate to achieve the soleobjective of the MAIB.
29. Following a decision to investigate, the Chief Inspector will notify the master and/or ownerswithin 28 days. Public notice that an investigation has started may be given in such manner asthe Chief Inspector thinks fit.
30. The initial part of an investigation seeks to establish the causes and circumstances of an accident,with a view to deciding whether any further investigation is warranted, and is called a‘preliminary examination’. When a preliminary examination is complete, the Chief Inspector willdecide whether it is appropriate to conduct further investigation leading to a published report.
31. Where an inspector is appointed to carry out an investigation, his powers are extensive, and areset out in detail in Sections 259 and 267 of the Merchant Shipping Act 1995. Subject to thesepowers, the Inspector has wide discretion as to how he carries out his investigation. If possible,much of it will take place on board the vessel involved. He may wish to visit the owners or shipmanagers. He may also prohibit, pending investigation, access to or interference with anythinginvolved in an accident.
32. In particular, those persons mentioned in (9 and 10) above should ensure that all charts, log books,voyage data and other records, electronic and magnetic recording and video tapes and alldocuments which might reasonably be considered pertinent to a reportable accident are keptintact. No alterations should be made to recordings or entries, and any equipment associated orinvolved in an accident should remain undisturbed until:
(a) notification is received from the Chief Inspector that no investigation is to take place or thatthe investigation has been completed; or
(b) unless advised otherwise, 28 days after receipt by the Chief Inspector of a report referred toin (17) above; or
(c) the Chief Inspector or an inspector carrying out the investigation indicates that they are nolonger required.
33. Persons mentioned in (13) are not specifically required to retain documents. The current safetyprovisions under ISPS are sufficient to cover any documents or evidence, such as VTS monitoringdata, that these parties may hold.
34. The Chief Inspector may, if he considers it reasonably necessary for the collection or preservationof evidence, require that any persons mentioned in (9 and 10) ensure that a ship is accessible
4
within United Kingdom waters if there are serious grounds for concern that the ship, crew, orevidence will be inaccessible to MAIB should the vessel leave UK waters. The ship must remainaccessible until the process of collecting or preserving evidence has been completed.
35. If this power were to be used, the MAIB would be likely to request written assurance that accessto the ship, crew, and any evidence would be granted at the nearest port, and that the evidencewould not be disturbed during the voyage. If this written assurance were not granted, then theChief Inspector could use his discretion in applying the power described above. Should a ship berequired to remain in a UK port, then the ship could be moved to a suitable anchorage to ensurethat the availability of berths is not affected.
36. If this power were ever used, then the MAIB will not unreasonably require a ship to remain in UKwaters any longer than is necessary. Evidence will be collected or preserved as quickly as possibleand with the minimum amount of delay to the ship.
37. The Inspector can require any person who may be able to help the investigation to attend aninterview, answer questions, and sign a declaration of the truth of their answers.
38. A solicitor or other professional legal adviser acting solely on behalf of the person beinginterviewed may not be excluded from an interview. Any other person allowed or nominated tobe present at an interview by an interviewee, may be excluded from being present by theinspector. To use this power, both the inspector and the Chief Inspector must have substantialreason to believe that the presence of the nominee would hamper the investigation.
39. If this power was used, the interviewee can then nominate another person to be present. At therequest of the person being interviewed, the interview would be suspended until the secondnominee was present.
40. The Secretary of State may also require the Chief Inspector to expand the scope of an investigationinto the further consequences of an accident, including salvage and pollution aspects; or theconduct of search and rescue operations. The investigation into the further consequences could becompletely separate and distinct from the investigation into the initial accident.
Disclosure of Records
41. Unless a Court determines otherwise, the names, addresses and any other details of anyone whohas given evidence to an inspector shall not be disclosed.
42. Some documents or records shall not be made available for purposes other than the investigationunless a Court determines otherwise. These include any declarations taken by an inspector orsupplied to him during the course of his investigation; any notes or voice recordings of anyinterviews; medical or confidential information regarding persons involved in an accident orhazardous incident; and any report made under (17), copies of a draft report, or a report which isnot the final report of the investigation. But a person who has given evidence to the MAIB maydisclose his own declaration, if he so wishes.
43. If any part of a report is based on information obtained pursuant to an inspector's powers undersections 259 and 267(8) of the Act, the report shall be inadmissible in any judicial proceedings,with the exception of an inquest or Fatal Accident Inquiry, unless a Court determines otherwise.
44. In England, Wales or Northern Ireland ‘Court’ means the High Court, or in the case of Scotland,the Court of Session.
45. Independent technical analysis commissioned by the Chief Inspector, and opinions expressed inthat analysis of information, may be made available if the Chief Inspector considers it appropriateto do so. Copies of information (“raw data”) obtained from voyage data recorders or from otherrecording systems, including voice recordings, video recordings and other electronic or magnetic
5
recordings and any transcripts made from such information or recordings, may be provided at thediscretion of the Chief Inspector to the police or other official authorities. This does not includerecordings of interviews.
MAIB Reports of Investigations
46. The Chief Inspector may, at his discretion and to promulgate any lessons learned, publishcollective short reports of accidents that have not been the subject of a full investigation andpublished report.
47. Reports of full investigations will be made publicly available in the shortest time possible, and insuch a manner as the Chief Inspector sees fit. The report shall set out conclusions relating to thefacts of the accident, or where the facts cannot be clearly established, analysis and professionaljudgement to determine the probable facts; and recommendations for future safety.
48. All reports of full investigations are published on the MAIB website, [www.maib.gov.uk]. Hardcopies are also widely distributed and can be supplied to anyone upon request.
49. Provision is made for any person likely to be affected by a report to see the draft and to commenton the facts and analysis therein, before it is finalised and made publicly available. The ChiefInspector will consider representations relating to the facts and analysis contained in the reportthat may be made to him by or on behalf of the persons served with such notice.
Recommendations
50. Recommendations can be made as a result of one or more investigations, whether completed ornot, by the Chief Inspector. If a preliminary examination has been conducted they will be in theform of a letter from the Chief Inspector. If an investigation has been conducted, therecommendation(s) would be included in the final report. Recommendations are addressed tothose considered best fitted to implement them.
51. Any person to whom a recommendation is addressed, should take the recommendation intoconsideration. They should also send full details of any measures that are being or will be takento implement the recommendation and, if appropriate, the timetable for securing implementation.Notice should be given to the Chief Inspector if at any time this information is rendered inaccurateby a change of circumstances.
52. Any person to whom a recommendation is addressed should, after taking the recommendationinto consideration, provide a full explanation to the Chief Inspector as to why therecommendation is not going to be implemented, if that is the case.
53. The Chief Inspector shall, annually or at such intervals as he sees fit, make information receivedin response to recommendations publicly available and shall inform the Secretary of State. If aperson has failed to comply with a recommendation addressed to him, he will be allowed afurther opportunity to make representations before the information is published.
Penalties
54. The Regulations lay down penalties for breaches of the requirements. These offences include afailure to report an accident or serious injury; not providing information as required; falselyclaiming to have additional information or new evidence, and a failure to preserve evidence. Inaddition, penalties for obstructing an Inspector or otherwise impeding his investigation are laiddown in Section 260 of the Merchant Shipping Act 1995.
6
Further Information
Marine Accident Investigation BranchCarlton HouseCarlton PlaceSouthamptonHampshire SO15 2DZ
Tel: 023 8039 5500Fax: 023 8023 2459Telex: 477917 MAIB SOG24 Hr Reporting Line: 023 8023 2527E-Mail: [email protected]: www.maib.gov.uk
Published: 04/2005
© Crown Copyright 2005
MAIB is a part of the Department for Transport
Safer Lives, Safer Ships, Cleaner Seas
ISO 9001:2000FS 34835
7
ANNEX A
REPORTING REQUIREMENTS
1. Accidents involving or occurring on board - (a) any United Kingdom ship, must be reported to the MAIB under the Regulations.
2. Accidents involving or occurring on board - (a) a pleasure vessel(b) a recreational craft hired on a bareboat basis(c) any other craft or boat, other than one carrying passengers, which is in commercial use in a
harbour or on an inland waterway and is less than 8m in length
do not need to be reported to the MAIB, unless the accident involvesi. explosionii. fireiii. deathiv. major injuryv. capsize of a power-driven craft or boat, orvi. pollution causing significant harm to the environment
3. Accidents involving or occurring on board - (a) Any ship within the jurisdiction of a harbour master or Queen's harbour master appointed,
or required to be appointed(b) Any ship carrying passengers to or from a port in the United Kingdom must be reported to the MAIB under the Regulations.
4. Accidents involving shore-based workers while a ship is in port or in a shipyard within theUnited Kingdom should be reported by the person's employer to the Health and Safety Executive.No report to the MAIB is required.
5. Accidents involving divers whilst diving are not covered by the Regulations. Any such incidentshould be reported to the British Sub Aqua Club. No report to the MAIB is required.
8
ANNEX B
ACCIDENTS AND MAJOR & SERIOUS INJURIES
1. Accident means any occurrence on board a ship or involving a ship whereby -
(a) there is loss of life or major injury to any person on board, or any person is lost or fallsoverboard from, the ship or one of its ship's boats;
(b) a ship -(i) causes any loss of life, major injury or material damage;(ii) is lost or presumed to be lost;(iii) is abandoned;(iv) is materially damaged by fire, explosion, weather or other cause;(v) grounds;(vi) is in collision;(vii) is disabled; or(viii) causes significant harm to the environment.
(c) any of the following occur -(i) a collapse or bursting of any pressure vessel, pipeline or valve;(ii) a collapse or failure of any lifting equipment, access equipment, hatch-cover, staging or
boatswain’s chair or any associated load-bearing parts;(iii) a collapse of cargo, unintended movement of cargo or ballast sufficient to cause a list,
or loss of cargo overboard;(iv) a snagging of fishing gear which results in the vessel heeling to a dangerous angle;(v) a contact by a person with loose asbestos fibre except when full protective clothing is
worn; or(vi) an escape of any harmful substance or agent, if the occurrence, taking into account its circumstances, might have been liable to causeserious injury or to cause damage to the health of any person.
The terms “disabled” and “grounds” are separately defined.
2. Major injury means -
(a) any fracture, other than to a finger, thumb or toe;(b) any loss of a limb or part of a limb;(c) dislocation of the shoulder, hip, knee or spine;(d) loss of sight, whether temporary or permanent;(e) penetrating injury to the eye; or(f) any other injury –
(i) leading to hypothermia or to unconsciousness, or(ii) requiring resuscitation, or (iii) requiring admittance to a hospital or other medical facility as an inpatient for more than
24 hours.
3. Serious injury means any injury, other than a major injury, to a person employed or carried in aship which occurs on board or during access which results in incapacity for more than threeconsecutive days excluding the day of the accident or as a result of which the person concernedis put ashore and the ship sails without that person, unless the incapacity is known or advised tobe of three consecutive days or less, excluding the day of the accident.
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ANNEX C
REPORTING PROCEDURES
1. Summary (Regulation 5)
INCIDENT INITIAL REQUIREMENT FOLLOW-UP PROCEDURE
Accident The master or senior surviving An additional report must be sent(includes Major Injury) officer (being either the senior to the MAIB using the quickest
surviving officer in the deck means available.department or if there is no senior surviving officer in the deck department, the senior surviving engineer officer), and the ship's owner are responsible for sending a report to the Chief Inspector by the quickest means available.
In addition, the following shall report any accident/serious injury of which they are aware:
(i) the appropriate harbour authority in respect of an accident within or adjacent to its harbour limits;
(ii) the appropriate authority having responsibility for the particular waters concerned in respect of an accident on any inland waterways in the United Kingdom,
(iii) The Maritime and CoastguardAgency in respect of an accident within United Kingdom waters.
On board examination by ship's safety officer, if carried.
Serious Injury No requirement A report outlining the circumstances of the serious injury
On board examination of the to be sent to the Chief Inspectorcircumstances of the serious within 14 days of the incident.injury required.
Hazardous Incident No requirement It is strongly recommended that a(non-specified) report (IRF or narrative) is sent to
the MAIB.
* By ship’s safety officer, if one is carried.
10
2. The MAIB’s address is:
First FloorCarlton HouseCarlton PlaceSouthampton SO15 2DZUnited Kingdom
Telephone: (Office hours) 023 - 80 - 395500 (UK) + 44 - 23 - 80 - 395500 (Outside UK)Telephone: (24 hours) 023 - 80 - 232527 (UK) + 44 - 23 - 80 - 232527 (Outside UK)Fax: 023 - 80 - 232459 (UK) + 44 - 23 - 80 - 232459 (Outside UK)Telex: 477917 MAIB SO GE-mail: [email protected]: http://www.maib.gov.uk
3. Information needed in Reports
(1) Initial reports of accidents should include as much of the following as possible:
(a) name of vessel and IMO, official or fishing vessel number;(b) name and address of owners;(c) name of the master, skipper or person in charge;(d) date and time of the accident;(e) where from and where bound;(f) latitude and longitude or geographical position in which the accident occurred;(g) part of ship where accident occurred if on board;(h) weather conditions;(i) name and port of registry of any other ship involved;(j) number of people killed or injured together with their names, addresses and gender;(k) brief details of the accident, including sequence of events leading to the accident, extent
of damage and whether accident caused pollution or hazard to navigation.(l) If the vessel is fitted with a voyage data recorder, the make and model of the recorder.
(2) Follow-up accident reports and initial reports of serious injuries should include the aboveinformation as well as the conclusions of any on-board examination covering the cause, howa future similar incident might be avoided, and what action has been taken or recommended.
The MAIB’s Incident Reporting Form (IRF) provides a convenient format for reports butplain narrative giving the above information may be used if the form is not available. As fullan account as possible should be given whether or not the form is used; the list of itemsabove is not intended to be limiting and any matter should be included which will help tomake the circumstances clear or to show how similar incidents may be prevented. Sketches,plans and photographs of the damaged areas, taken both before and after the event, are oftenhelpful and may be attached to the report.
(3) The reports in (2) should be signed by the master, skipper or the owner’s representative, andby the ship’s safety officer if one is carried.
4. IRF’s are available on the MAIB’s website - www.maib.gov.uk
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SHIPS’ MEDICAL STORES
Application of the Merchant Shipping and FishingVessels (Medical Stores) Regulations 1995 (SI 1995/1802) and the Merchant Shipping and FishingVessels (Medical Stores) (Amendment) Regulations1996 (SI 1996/2821)
Notice to Shipowners, Agents, Masters, Skippers of Fishing Vessels and all Seafarers.
This Notice supersedes Merchant Shipping Notice MSN 1726 (M+F) and should be read in conjunctionwith the above mentioned Regulations, and MSN 1776 (M) and MGN 257 (M).
MERCHANT SHIPPING NOTICE
Summary
This Notice sets out the minimum requirements for medical stores for UK ships under the aboveRegulations. Basic statutory requirements (deriving from EC directive 92/29/EEC) remain as in theprevious Notice (MSN 1726) but where appropriate the recommended treatments and specificmedicines have been updated. It covers:
• The definitions of categories of vessel for the purposes of the Regulations
• Medical stores required and recommended additional equipment………………………….. Annex 1
• Additional requirements for passenger vessels - Doctor’s Bag ………………………….. Annex 2
• First aid kits ………………………….. Annex 3
• Advice on medicines to be carried on ships (including ferries) transporting dangerous substances …………………………. Annex 4
• Medical guides to be carried and Radio Medical Advice …………………………. Annex 5
• Precautions against malaria …………………………. Annex 6
• Guide to use of medicines ………………………….. Annex 7
• Specimen requisition form for obtaining controlled drugs …………………………. Annex 8
• Completion of the controlled drugs register …………………………. Annex 9
MSN 1768 (M+F)
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MSN-1768 28/8/03 2:13 am Page 1
1.0 REGULATIONS
1.1 The United Kingdom implemented therequirements of Council Directive 92/29/EEC,which sets out the minimum standards forships’ medical stores, by introducing theMerchant Shipping and Fishing Vessel(Medical Stores) Regulations 1995, as amendedby the Merchant Shipping and Fishing Vessel(Medical Stores) (Amendment) Regulations1996 (referred to as the Regulations). ThisNotice provides details of the required medical stores.
2.0 VESSEL CATEGORIES
2.1 The categories of vessels and the consequentrequirements for medical stores andequipment areas are set out in the Directive.The vessel categories are :
Category A Seagoing or sea-fishing vessels withno limitation on length of trips.
Category B Seagoing or sea-fishing vesselsmaking trips of less than 150 nauticalmiles from the nearest port withadequate medical equipment. Thiscategory is extended to seagoing orsea-fishing vessels which make tripsof less than 175 nautical miles fromthe nearest port that has adequatemedical equipment and which remaincontinuously within range ofhelicopter rescue services.
Category C Harbour vessels, boats and craftstaying very close to shore or with nocabin accommodation other than awheelhouse. Lifeboats and life-raftsare also required to carry Category C stores.
The UK interprets the phrase "very close to shore"as meaning that a vessel operating more than 60nautical miles out to sea would not be operatingvery close to shore. Notwithstanding thisinterpretation, it is for owners and skippers, for thepurpose of complying with the Regulations, toassess whether, in respect of voyages in which thevessel goes less than 60 nautical miles out to sea, thevessel is "very close to shore".
2.2 The following vessels are excluded from therequirements of this Notice:
• inland navigational vessels, defined in theRegulations as those vessels plying on watersof Categories A to C as defined in MerchantShipping Notice MSN 1776 (M).
• warships
• pleasure boats used for non-commercialpurposes and not manned by professionalcrews, defined in the Regulations as follows:
any vessel which at the time it is being used is:
(a) (i) in the case of a vessel wholly owned by anindividual or individuals, used only for thesport or pleasure of the owner or theimmediate family or friends of the owner;or
(ii) in the case of a vessel owned by a bodycorporate, the persons on the vessel areemployees or officers of the body corporate,or their immediate family or friends; and
(b) (i) on a voyage or excursion which is one forwhich the owner does not receive anymoney for or in connection with operatingthe vessel or carrying any person, otherthan as a contribution to the direct expensesof the operation of the vessel incurredduring the voyage or excursion; or
(ii) wholly or partly owned by or on behalf of amembers’ club formed for the purpose ofsport or pleasure of members of that club ortheir immediate family; and for the use ofwhich any charges levied are paid into clubfunds and applied for the general use of theclub; and
(iii)in the case of any vessels referred to inparagraph (i) or (ii) above, no otherpayments are made by or on behalf of usersof the vessel, other than by the owner.
• tugs operating in harbour areas, - as definedin the Regulations "tug" means a vesselconstructed solely for the purpose of, andnormally used for providing external motivepower to, floating objects or vessels.
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MSN-1768 28/8/03 2:13 am Page 2
3.0 MEDICAL STORES REQUIREMENTS
3.1 The requirements and recommended stores areset out in the attached schedules.
Annex 1 Requirements for Categories A, B & C vessels and recommendedadditional equipment
Annex 2 Additional requirements forpassenger ships – Doctor’s Bag
Annex 3 First Aid Kits
Annex 4 Requirements for ships carryingdangerous cargoes
3.2 A checklist of all the medicines and equipmentrequired by this MSN should be kept on boardand reviewed annually.
4.0 MEDICINES FOR SHIPS CARRYINGDANGEROUS CARGOES
4.1 Ships, including ferries, carrying dangerouscargoes or their residues, should comply withthe International Maritime Dangerous Cargoes(IMDG) Code and the guidance in theIMO/WHO/ILO Medical First Aid Guide for use in accidents involving DangerousGoods (MFAG) 1994 and any subsequentamendments, and the guidance in Annex 4.
5.0 CARRIAGE OF DEFIBRILLATORS
5.1 There is no statutory requirement underinternational or national legislation for ships tocarry defibrillators. It is accordingly a matterfor individual operators to decide whether ornot to include a defibrillator with the medicalstores or doctor’s bag. If a defibrillator iscarried, MCA recommends that systems are in place to ensure regular maintenance of the equipment (in accordance with themanufacturer’s instructions), and adequatetraining for the first aiders, including regularrefresher training (at least every 6 months).Training should also particularly cover care of the patient after defibrillation, bearing inmind that immediate hospitalisation may notbe possible.
6.0 MEDICAL GUIDES AND RADIO MEDICALADVICE
6.1 The Ship Captain’s Medical Guide should bereferred to for help with diagnosis. This Noticeshould be kept with the current edition of theGuide. Radio medical advice should be soughtas appropriate (See Annex 5).
7.0 SHIPS’ DOCTORS
7.1 Under the Merchant Shipping (Ships’ Doctors)Regulations 1995 all UK registered ships whichcarry more than 100 persons on board, andwhich are engaged on an international voyageof more than three days, or on a voyage whichis more than one and a half days from port withadequate medical equipment, are required tocarry a qualified medical practitioner.
8.0 RESPONSIBILITIES OF THE OWNER,EMPLOYER AND THE MASTER
8.1 Responsibility of the owner
The owner of the vessel is responsible for thecost of any medicine and medical equipment,including the periodic replacements in order tokeep stocks of any required medicines in dateand immediately useable.
8.2 Responsibility of the seafarer’s employer
Section 45 of the Merchant Shipping Act 1995specifies, among other things, that if a person,while employed in a UK ship receives anysurgical or medical treatment or such dental or optical treatment (including repair orreplacement of any appliance) outside the UK,that cannot be postponed without impairingthe seafarer’s efficiency, the reasonableexpenses of this treatment shall be paid by the employer(s).
3
MSN-1768 28/8/03 2:13 am Page 3
8.3 Responsibility of the Master
Where a United Kingdom ship does not carry adoctor among the seafarers employed in it,Section 53 of the Merchant Shipping Act 1995holds the Master responsible for ensuring thatany necessary medical attention given onboard ship is given either by him, or under hissupervision, by a person appointed by him forthat purpose. The Master is also responsible for the management of the medical suppliesand ensuring that they are maintained in good condition.
8.4 IMMUNISATION ARRANGEMENTS
8.4 Ship operators, employers and the Master allhave a duty of care to protect the health andsafety of workers, so far as reasonablypracticable. This responsibility includes takingsteps to minimise the risk of infection andensuring appropriate preventative measuressuch as immunisation are taken. Generalguidance on precautions against malaria can befound in Annex 6 and specific guidance onimmunisation and anti-malaria medication(prophylaxis) is given in Marine GuidanceNote MGN 257 (M)
9.0 FURTHER INFORMATION
9.1 Further information on the contents of thisNotice may be obtained from any MCA MarineOffice or the Seafarer Health and Safety Branchat the address below :
Seafarer Health and Safety BranchMaritime & Coastguard Agency2/09 Spring Place105 Commercial RoadSouthamptonSO15 1EG
www.mcga.gov.uk
Tel: 023 80329249Fax: 023 80329251Email : seafarer_h&[email protected]
MS 016/022/0140
August 2003
© Crown Copyright 2003
4
The MCA is an executive agencyof the Department for TransportSafer Lives, Safer Ships, Cleaner Seas
MSN-1768 28/8/03 2:13 am Page 4
12
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opic
al a
reas
. (se
e M
GN
257
(M
) fo
r gu
idan
ce o
n im
mun
isat
ions
and
ant
i-m
alar
ia m
edic
atio
n).
In th
is A
nnex
col
umns
are
as
follo
ws:
Col
um
n 1
Is th
e re
fere
nce
num
ber
in E
C D
irec
tive
92/
29. T
his
is in
clud
ed f
or id
enti
fica
tion
of
trea
tmen
ts w
hen
seek
ing
or r
ecei
ving
rad
io m
edic
al a
dvi
cefr
om a
ny E
urop
ean
Com
mun
ity
Mem
ber
Stat
e.C
olu
mn
2Is
the
stat
utor
ily r
equi
red
trea
tmen
t w
hich
mus
t be
avai
labl
e to
com
ply
wit
h th
e R
egul
atio
ns.
Col
um
n 3
Is th
e re
com
men
ded
med
icin
e an
d d
osag
e st
reng
th w
hich
MC
Aco
nsid
ers
best
com
plie
s w
ith
the
stat
utor
ily r
equi
red
trea
tmen
t. O
wne
rs a
ndop
erat
ors
may
sub
stit
ute
exac
t equ
ival
ents
on
the
advi
ce o
f a
qual
ifie
d m
edic
al p
ract
itio
ner
or p
harm
acis
t, pr
ovid
ed th
ey a
re s
atis
fied
that
an
equi
vale
nt le
vel o
f tr
eatm
ent i
s as
sure
d.
Col
um
n 4
Is th
e re
com
men
ded
qua
ntit
y of
med
icin
e /
equ
ipm
ent w
hich
MC
Aco
nsid
ers
suff
icie
nt to
pro
vid
e tr
eatm
ent f
or 1
0 w
orke
rs o
r fo
r th
e cr
ew o
fa
life
boat
or
life-
raft
.R
ecom
men
ded
qua
ntit
ies
(Col
umn
4) w
ill n
ot a
lway
s re
flec
t sta
ndar
d p
acks
. In
this
cas
e th
e re
com
men
dat
ion
is f
or th
e ne
ares
t ava
ilabl
ed
ispe
nsin
g sa
les
pack
abo
ve th
e m
inim
um r
ecom
men
ded
qua
ntit
y. T
his
will
ens
ure
the
pati
ent i
nfor
mat
ion
leaf
let i
s en
clos
ed.
MSN-1768 28/8/03 2:13 am Page 5
12
34
Ref
. No.
Stat
utor
y Tr
eatm
ent
Req
uire
men
tsR
ecom
men
ded
Med
icin
e an
d D
osag
eR
ecom
men
ded
quan
tity
for
10
Stre
ngth
Rep
rese
ntin
g be
st p
ract
ice.
wor
kers
AB
C
(b)
Ant
i-an
gina
pre
para
tion
sG
lyce
ryl T
rini
trat
e Sp
ray
400
mic
rogr
ams
/
1 un
it1
unit
1 un
itm
eter
ed 2
00 d
ose
aero
sol
and
tr
ansd
erm
al p
atch
es 5
mg
x 2
22
-
(c)
Diu
reti
cs
Frus
emid
e /
Fur
osem
ide
i) 4
0mg
tabl
ets
28*
28*
-ii)
10m
g in
1m
l inj
. (2m
l am
poul
e)2
--
(d)
Ant
i-ha
emor
rhag
ics
if th
ere
are
wom
en w
ith
i)Ph
ytom
enad
ione
(V
itam
in K
1)1*
1*-
pote
ntia
l for
chi
ld b
eari
ng w
orki
ng o
n bo
ard
pa
edia
tric
inje
ctio
n (0
.2m
l am
poul
e)(i
nclu
din
g ut
erto
nics
).ii)
Erg
omet
rine
500
mcg
, O
xyto
cin
5 un
its
2*1*
-(1
ml a
mpo
ule)
(Sy
ntom
etri
ne)
(e)
Ant
i-hy
pert
ensi
veA
teno
lol 5
0mg
tabl
ets
28-
-
2. G
astr
o in
test
inal
sys
tem
(a)
Med
icin
es f
or g
astr
ic a
nd d
uod
enal
dis
ord
ers
• H
ista
min
e H
2 re
cept
or a
nti-
ulce
r an
tago
nist
sC
imet
idin
e 40
0mg
tabl
ets
60-
-
• A
ntac
id m
ucou
s m
ixtu
rePr
opri
etar
y A
ntac
id o
f ch
oice
As
reqd
As
reqd
-
6
MSN-1768 28/8/03 2:13 am Page 6
7
12
34
Ref
. No.
Stat
utor
y Tr
eatm
ent
Req
uire
men
tsR
ecom
men
ded
Med
icin
e an
d D
osag
eR
ecom
men
ded
quan
tity
for
10
Stre
ngth
Rep
rese
ntin
g be
st p
ract
ice.
wor
kers
AB
C
(b)
Ant
i-em
etic
si)
Proc
hlor
pera
zine
mal
eate
3m
g bu
ccal
tabl
ets
50*
50*
-
ii)Pr
omet
hazi
ne h
ydro
chlo
rid
e 25
mg
10*
--
per
ml (
1ml a
mpo
ules
)
iii)H
yosc
ine
hyd
robr
omid
e 0.
3mg
tabl
ets
6060
60
or C
inna
rizi
ne 1
5mg
6060
60
(c)
Lub
rica
nt la
xati
ves
Gly
cero
l Sup
posi
tory
mou
ld 4
mg
12-
-
(d)
Ant
i-d
iarr
hoea
lsL
oper
amid
e 2m
g ca
psul
es30
3030
(e)
Inte
stin
al a
ntis
epti
csi)
Trim
etho
prim
200
mg
tabl
ets
Use
7(b
) U
se 7
(b)
- ii)
Cip
rofl
oxac
in 5
00m
g ta
blet
s7(
a)ii
7(a)
ii-
iii)M
etro
nid
azol
e 40
0mg
tabl
ets
7(e)
7(e)
-
(f)
Hae
mor
rhoi
d p
repa
rati
ons
Prop
riet
ary
prep
arat
ion
of c
hoic
eA
s re
qdA
s re
qd-
3. A
nal
gesi
cs A
nti
– S
pas
mod
ics
(a)
Ana
lges
ics,
ant
i-py
reti
cs a
nd
i)Pa
race
tam
ol 5
00m
g ta
blet
s10
050
50an
ti-i
nfla
mm
ator
y ag
ents
and
ii)Ib
upro
fen
400m
g ta
blet
s10
050
50
iii)D
iclo
fena
c so
diu
m 5
0mg
sup
posi
tory
10-
-
MSN-1768 28/8/03 2:13 am Page 7
8
12
34
Ref
. No.
Stat
utor
y Tr
eatm
ent
Req
uire
men
tsR
ecom
men
ded
Med
icin
e an
d D
osag
eR
ecom
men
ded
quan
tity
for
10
Stre
ngth
Rep
rese
ntin
g be
st p
ract
ice.
wor
kers
AB
C
(b)
Pow
erfu
l ana
lges
ics
i)C
odei
ne P
hosp
hate
30m
g ta
blet
s28
28-
ii)M
orph
ine
Sulp
hate
10m
g in
1m
l10
10-
inje
ctio
n (1
ml a
mpo
ule)
or Nal
buph
ine
10m
g in
1m
l inj
ecti
on10
10-
(c)
Spas
mol
ytic
sH
yosc
ine
buty
lbro
mid
e 10
mg
tabl
ets.
5656
-
4. N
ervo
us
syst
em
(a)
Anx
iolit
ics
i)D
iaze
mul
s in
ject
ion
5mg
per
ml,
5*-
-(2
ml a
mpo
ules
)ii)
Dia
zepa
m 5
mg
tabl
ets
28*
--
(b)
Neu
role
ptic
si)
Chl
orpr
omaz
ine
hyd
roch
lori
de
25m
g in
ject
ion
5*-
-
ii)C
hlor
prom
azin
e hy
dro
chlo
rid
e 25
mg
tabl
ets
28*
28*
-
(c)
Seas
ickn
ess
rem
edie
sH
yosc
ine
hyd
robr
omid
e 0.
3mg
tabl
ets
Use
2b(
iii)
Use
2b(
iii)
Use
2b(
iii)
or Cin
nari
zine
15m
g
(d)
Ant
i-ep
ilept
ics
Dia
zepa
m r
ecta
l dis
pens
er 1
0mg
in 2
.5m
l5
5-
5. A
nti
-all
ergi
cs a
nd
An
ti-a
nap
hyl
acti
cs
(a)
H1
Ant
i-hi
stam
ines
Cet
rirz
ine
10m
g ta
blet
s30
*30
*-
MSN-1768 28/8/03 2:13 am Page 8
9
12
34
Ref
. No.
Stat
utor
y Tr
eatm
ent
Req
uire
men
tsR
ecom
men
ded
Med
icin
e an
d D
osag
eR
ecom
men
ded
quan
tity
for
10
Stre
ngth
Rep
rese
ntin
g be
st p
ract
ice.
wor
kers
AB
C
(b)
Inje
ctab
le /
oral
glu
coco
rtic
oid
si)
Hyd
roco
rtis
one
inje
ctio
n po
wd
er f
or
31
-re
cons
titu
tion
100
mg
vial
wit
h 2m
l wat
er
for
inje
ctio
n /
rea
dy
dilu
ted
100
mg
in
1ml i
njec
tion
ii)Pr
edni
solo
ne 5
mg
tabl
ets
2828
-
6. R
esp
irat
ory
Sys
tem
(a)
Bro
ncho
spas
m p
repa
rati
ons
i)Sa
lbut
amol
inha
ler
100
mic
rogr
ams
per
11
-m
eter
ed d
ose.
200
dos
e in
hale
r w
ith
volu
mat
ic
ii)B
eclo
met
haso
ne 1
00 m
icro
gram
s pe
r 1
1-
met
ered
dos
e in
hale
r
(b)
Ant
i-tu
ssiv
esPr
opri
etar
y co
ugh
mix
ture
As
reqd
As
reqd
-
(c)
Med
icin
es u
sed
for
col
ds
and
sin
usit
isPa
race
tam
ol 5
00m
g ta
blet
sU
se 3
a(i)
Use
3a(
i)-
or Prop
riet
ary
cold
rem
edy
As
reqd
As
reqd
-
MSN-1768 28/8/03 2:13 am Page 9
10
12
34
Ref
. No.
Stat
utor
y Tr
eatm
ent
Req
uire
men
tsR
ecom
men
ded
Med
icin
e an
d D
osag
eR
ecom
men
ded
quan
tity
for
10
Stre
ngth
Rep
rese
ntin
g be
st p
ract
ice.
wor
kers
AB
C
7. A
nti
-in
fect
ion
(a)
Ant
ibio
tics
i)B
enzy
lpen
icill
in –
ben
zylp
enic
illin
sod
ium
10
2-
600m
g in
ject
ion
(pow
der
for
rec
onst
itut
ion
in
a ru
bber
cap
ped
and
met
al to
pped
via
l) a
nd
wat
er f
or in
ject
ion
2ml
ii)C
ipro
flox
acin
(as
hyd
roch
lori
de)
500
mg
tabl
ets
2010
-
iii)C
efur
oxim
e in
ject
ion
750m
g vi
al a
nd w
ater
20-
-fo
r in
ject
ion
iv)E
ryth
rom
ycin
250
mg
tabl
ets
2828
-
v)D
oxyc
yclin
e 10
0mg
caps
ules
8-
-
(b)
Ant
i-ba
cter
ial
/
Trim
etho
prim
200
mg
tabl
ets
1414
-(c
)U
rina
ry a
ntis
epti
cs
(d)
Ant
i-pa
rasi
tics
Meb
end
azol
e 10
0mg
tabl
ets
6*6*
-
(e)
Inte
stin
al a
nti-
infe
ctiv
esM
etro
nid
azol
e su
ppos
itor
ies
1g10
--
Met
roni
daz
ole
500m
g or
400
mg
tabl
ets
2121
-
(f)
Ant
i-te
tanu
s va
ccin
es a
nd im
mun
oglo
bulin
i)Te
tanu
s V
acci
ne (
0.5m
l am
poul
e) o
r 5*
1*-
Teta
nus
& D
ipht
heri
a V
acci
ne
ii)Te
tanu
s Im
mun
oglo
bulin
am
poul
e fo
r in
ject
ion
1*-
-
MSN-1768 28/8/03 2:13 am Page 10
11
12
34
Ref
. No.
Stat
utor
y Tr
eatm
ent
Req
uire
men
tsR
ecom
men
ded
Med
icin
e an
d D
osag
eR
ecom
men
ded
quan
tity
for
10
Stre
ngth
Rep
rese
ntin
g be
st p
ract
ice.
wor
kers
AB
C
8. C
omp
oun
ds
pro
mot
ing
reh
ydra
tion
, cal
oric
in
tak
e an
d p
lasm
a ex
pan
sion
WH
O G
ener
ic
Sod
ium
chl
orid
e &
dex
tros
e re
hyd
rati
on s
alts
1
Box
1 B
ox-
Form
ula
sach
ets
of O
ral R
ehyd
rati
on S
alts
, For
mul
a A
. (1
6-20
)(1
6-20
)B
PO
ral p
owd
er in
sac
het t
o pr
ovid
e N
a=35
mm
ol,
K=
20m
mol
, Cl-
37m
mol
, HC
O3 =
18
mm
ol a
nd g
luco
se 2
00m
mol
whe
n re
cons
titu
ted
in a
litr
e of
wat
eror Pr
opri
etar
y eq
uiva
lent
e.g
. Dio
raly
te
9. M
edic
ines
for
ext
ern
al u
se
(a)
Skin
Med
icin
es
Ant
isep
tic
solu
tion
s10
0ml s
olut
ion
or p
re-i
mpr
egna
ted
wip
es
1* b
ottl
e 1*
bot
tle
1* b
ottl
e co
ntai
ning
0.0
15%
w/
v ch
lorh
exid
ine
and
or
1 p
ack
or 1
pac
k or
1 p
ack
0.15
% w
/v
cetr
imid
ew
ipes
wip
esw
ipes
Ant
ibio
tic
oint
men
tsN
eom
ycin
/ B
acit
raci
n cr
eam
15g
tube
11
-
Ant
i-in
flam
mat
ory
and
ana
lges
ic o
intm
ents
i)H
ydro
cort
ison
e 1%
cre
am 1
5g tu
be2
--
ii)Pr
opri
etar
y N
SAID
gel
/oi
ntm
ent
As
reqd
As
reqd
As
reqd
Ant
i-m
ycot
ic s
kin
crea
ms
i)B
enzo
ic o
intm
ent B
P50
mg(
benz
oic
acid
6%
;3
1-
salic
ylic
aci
d 3
%, i
n em
ulsi
fyin
g oi
ntm
ent 1
5g
ii)M
icon
azol
e ni
trat
e 2%
topi
cal c
ream
30g
21
-iii
)Clo
trim
azol
e 50
0mg
pres
sary
(if
wom
en
21
-on
boar
d).
Bur
n pr
epar
atio
nsi)
Si
lver
Sul
phad
iazi
ne 1
% c
ream
50g
tube
21
-
ii)Pr
opri
etar
y an
tise
ptic
cre
am-
-1
{}
MSN-1768 28/8/03 2:13 am Page 11
12
12
34
Ref
. No.
Stat
utor
y Tr
eatm
ent
Req
uire
men
tsR
ecom
men
ded
Med
icin
e an
d D
osag
eR
ecom
men
ded
quan
tity
for
10
Stre
ngth
Rep
rese
ntin
g be
st p
ract
ice.
wor
kers
AB
C
Mis
cell
aneo
us
skin
pre
par
atio
ns
i)Pe
rmet
hrin
1%
in a
bas
e co
ntai
ning
2*
--
isop
ropy
lalc
ohol
20%
Cre
am R
inse
ii)Z
inc
oint
men
t, B
P(c
onta
inin
g zi
nc
1*-
-ox
ide
15%
) 25
g
iii)P
otas
sium
per
man
gana
te c
ryst
als
1*
--
10g
cont
aine
r /
Per
mit
abs
pack
(b)
Eye
Med
icin
es
- A
ntib
ioti
c oi
ntm
ent
Chl
oram
phen
icol
1%
4g
tube
41
-
All
eye
drop
s ar
e re
com
men
ded
inM
inim
(si
ngle
dos
e) fo
rm:
- A
ntib
ioti
c d
rops
Neo
myc
in s
ulph
ate
0.5%
0.5
ml
2020
-
- A
nti-
infl
amm
ator
y d
rops
Dex
amet
haso
ne s
odiu
m p
hosp
hate
0.1
% 0
.5m
l20
20-
- A
naes
thet
ic d
rops
Am
etho
cain
e hy
dro
chlo
rid
e 0.
5% 0
.5m
l20
20-
- H
ypot
onic
dro
psPi
loca
rpin
e ni
trat
e 2%
0.5
ml
2020
-
- D
iagn
osti
c d
rops
Fluo
resc
ein
sod
ium
1%
0.5
ml
2020
-(f
or d
etec
tion
of
fore
ign
bod
ies
/
scra
tche
s /
ulc
ers)
(c)
Ear
/ Nas
al M
edic
ines
Ant
ibio
tic
/ a
nti i
nfla
mm
ator
y so
luti
onA
ntib
ioti
c ea
rdro
ps c
onta
inin
g in
eac
h m
l; ne
omyc
in
1*1*
-3,
400
unit
s, p
olym
ixin
B s
ulph
ate
10,0
00 u
nits
, hy
dro
cort
ison
e 50
mg
(5m
l dro
pper
bot
tle)
MSN-1768 28/8/03 2:13 am Page 12
13
12
34
Ref
. No.
Stat
utor
y Tr
eatm
ent
Req
uire
men
tsR
ecom
men
ded
Med
icin
e an
d D
osag
eR
ecom
men
ded
quan
tity
for
10
Stre
ngth
Rep
rese
ntin
g be
st p
ract
ice.
wor
kers
AB
C
Dec
onge
stan
t sol
utio
n : E
phed
rine
nas
al
1*1*
-d
rops
BP
0.5%
eph
edri
ne h
ydro
chlo
rid
e (1
0ml b
ottl
e)
(d)
Med
icin
es f
or o
ral
and
th
roat
in
fect
ion
s
Ant
ibio
tic
or a
ntis
epti
c m
outh
was
hes
Chl
orhe
xid
ine
gluc
onat
e 0.
2% m
outh
was
h 30
0 m
l1
1-
(e)
Loc
al a
nae
sth
etic
s
Loc
al a
naes
thet
ics
give
n by
sub
cuta
neou
s in
ject
ion
Lig
noca
ine
/ L
idoc
aine
5
5-
hyd
roch
lori
de
1% 5
0mg
in 5
ml f
or in
ject
ion
Loc
al a
naes
thet
ic g
elL
igno
cain
e /
Lid
scai
ne g
el 2
%, c
hlor
lexi
din
e 1
--
0.25
% in
lubr
ican
t (sy
ring
e)
Den
tal a
naes
thet
ics
and
ant
isep
tic
mix
ture
si)
Prop
riet
ary
gel e
.g. B
onje
la1
1-
ii)O
il of
Clo
ves
10m
l1*
1*-
MSN-1768 28/8/03 2:13 am Page 13
14
ME
DIC
AL
EQ
UIP
ME
NT
Stat
utor
y R
equi
rem
ents
Rec
omm
ende
d Sp
ecif
icat
ion
Qua
ntit
yA
BC
1. R
esu
scit
atio
n E
qu
ipm
ent
App
lianc
e fo
r th
e ad
min
istr
atio
n of
oxy
gen
Oxy
gen
givi
ng s
et c
ompr
isin
g of
the
follo
win
g:-
11
-
1)O
xyge
n re
serv
oir
(e.g
. D S
ize
300l
tr c
ylin
der
)2)
1 fl
ow m
eter
uni
t giv
ing
a m
inim
um s
etti
ng o
f no
t les
s th
an 4
ltrs
per
min
ute
3)1
pres
sure
reg
ulat
ing
unit
4)1
set o
f tu
bing
5)5
x 24
% o
xyge
n d
ispo
sabl
e fa
ce m
asks
6)5
x hi
gh c
once
ntra
tion
oxy
gen
dis
posa
ble
face
mas
ks w
ith
a re
serv
oir.
Eac
h pa
rt c
onst
ruct
ed s
o th
at it
can
onl
y be
ass
embl
ed in
the
corr
ect m
anne
rM
echa
nica
l asp
irat
or to
cle
ar u
pper
res
pira
tory
pas
sage
sA
spir
ator
to c
lear
air
way
s (m
anua
l, ha
nd
11
-op
erat
ed)
+ 2
cat
hete
rsE
quip
men
t for
mou
th to
mou
th r
esus
cita
tion
Pock
et f
ace
mas
k w
ith
val
ve a
nd O
21
11
inle
t Gue
dal
Air
way
Siz
es 3
& 4
11
-
2. D
ress
ing
and
su
turi
ng
equ
ipm
ent
Dis
posa
ble
skin
sta
pler
/or
sut
ure
kit
1)St
erile
non
-abs
orba
ble
sutu
res
swag
ed to
a
6-
-(i
nclu
din
g st
aple
rem
over
)ha
lf c
ircl
e ne
edle
wit
h a
cutt
ing
edge
2 si
zes
e.g.
16m
m &
26m
m
2)St
erile
abs
orba
ble
sutu
res
swag
ed to
a
3-
-ha
lf c
ircl
e ne
edle
1 s
ize
e.g.
26m
m
MSN-1768 28/8/03 2:13 am Page 14
Stat
utor
y R
equi
rem
ents
Rec
omm
ende
d Sp
ecif
icat
ion
Qua
ntit
yA
BC
Ad
hesi
ve e
last
ic b
and
age
Ad
hesi
ve e
last
ic b
and
age
7.5c
m x
4m
41
1C
repe
ban
dag
e 7.
5cm
x 4
m4
4-
Tubu
lar
gauz
e ba
ndag
e, f
or f
inge
r d
ress
ings
20m
leng
th w
ith
appl
icat
or1
1-
Dis
posa
ble
glov
esL
atex
fre
e, v
inyl
25pr
s25
prs
5prs
Ad
hesi
ve d
ress
ings
Ass
orte
d s
teri
le40
4020
Ster
ile b
and
ages
wit
h un
med
icat
ed d
ress
ings
(1)
med
ium
, No.
1 (1
2x10
) cm
53
2(A
mbu
lanc
e d
ress
ings
)(2
) la
rge,
No.
2 (2
0x15
) cm
53
2(3
) ex
tra
larg
e, N
o.3
(28x
20)
cm4
21
Ad
hesi
ve s
utur
es75
mm
ad
hesi
ve s
utur
e st
rips
66
6St
erile
gau
ze s
wab
sPa
cket
con
tain
ing
5 st
erile
gau
ze p
ads
size
10
51
7.5c
m x
7.5
cmSt
erile
she
et f
or b
urns
vic
tim
s1
1-
Tria
ngul
ar s
ling
/ b
and
age
44
-Pa
raff
in g
auze
dre
ssin
gs, s
ize
10cm
x 1
0cm
4010
-
3. I
nst
rum
ents
Dis
posa
ble
scal
pels
e.g.
10
blad
es2
--
Stai
nles
s st
eel i
nstr
umen
t box
11
-Sc
isso
rsSt
ainl
ess
stee
l dre
ssin
g sc
isso
rs
11
-Sh
arp
poin
ted
sci
ssor
s1
1-
Dis
sect
ing
forc
eps
toot
hed
11
-H
aem
osta
tic
clam
ps1
1-
Nee
dle
for
ceps
1-
-D
ispo
sabl
e ra
zors
5-
-
4. E
xam
inat
ion
an
d m
onit
orin
g eq
uip
men
t
Dis
posa
ble
tong
ue d
epre
ssor
s 10
10-
Rea
ctiv
e st
rips
for
uri
ne a
naly
sis
e.g.
Mul
isti
x1
pack
--
15
MSN-1768 28/8/03 2:13 am Page 15
Stat
utor
y R
equi
rem
ents
Rec
omm
ende
d Sp
ecif
icat
ion
Qua
ntit
yA
BC
Tem
pera
ture
cha
rts
1 pa
d1
pad
-M
edic
al e
valu
atio
n re
port
s1
pad
--
Preg
nanc
y te
st k
itW
hen
wom
en o
n bo
ard
1-
-St
etho
scop
e1
1-
Ane
roid
sph
ygm
oman
omet
er1
1-
Stan
dar
d c
linic
al th
erm
omet
er3
1-
Hyp
othe
rmic
ther
mom
eter
low
rea
din
g re
ctal
ther
mom
eter
11
-Sp
utum
cup
wit
h co
ver
Dis
posa
ble
2-
-Sp
ecim
en ja
rsSt
rong
gla
ss o
r pl
asti
c w
ith
airt
ight
lid
2
--
50 m
l wit
h bl
ank
labe
ls
5. E
qu
ipm
ent
for
inje
ctio
n, p
erfu
sion
, pu
nct
ure
an
d c
ath
eter
izat
ion
Bla
dd
er d
rain
age
Bla
dd
er d
rain
age
set (
incl
udin
g ba
g,
1-
-sp
igot
s an
d tu
be)
Rec
tal d
rip
set
1-
-U
rine
dra
inag
e ba
gU
se b
lad
der
dra
inag
e se
tU
se 5
(1)
--
Dis
posa
ble
syri
nges
2ml,
5ml,
10m
l10
of
each
5 of
eac
h-
Dis
posa
ble
hypo
der
mic
nee
dle
s(2
1G)
0.8m
m a
nd (
25G
) 0.
5mm
3015
-"S
harp
s" d
ispo
sal b
ox1
litre
siz
e1
1-
Cat
hete
r1)
Fol
ey ty
pe 1
6 C
harr
iere
gua
ge, 5
ml b
allo
on
1-
-(s
hort
/ m
ediu
m te
rm u
se in
ad
ults
)2)
Nel
aton
siz
e 16
Cha
rrie
re g
uage
(w
ith
no b
allo
on)
1-
-3)
Pen
ile s
heat
h se
t1
--
6. G
ener
al M
edic
al E
qu
ipm
ent
Bed
pan
(sta
inle
ss s
teel
or
ster
ilisa
ble
plas
tic)
1-
-H
ot w
ater
bot
tle
Wit
h fa
bric
cov
er1
--
Uri
ne b
ottl
e (u
rina
l)1
--
Iceb
ag1
--
16
MSN-1768 28/8/03 2:13 am Page 16
17
Stat
utor
y R
equi
rem
ents
Rec
omm
ende
d Sp
ecif
icat
ion
Qua
ntit
yA
BC
7. I
mm
obil
izat
ion
an
d s
etti
ng
equ
ipm
ent
Mal
leab
le f
inge
r sp
lint
11
-M
alle
able
for
earm
and
han
d s
plin
t1
1-
Splin
ts –
sim
ple,
vac
uum
(in
flat
able
onl
y if
oth
ers
unav
aila
ble)
Set o
f fo
ur (
half
leg,
ful
l leg
, hal
f ar
m a
nd f
ull a
rm)
11
-T
high
spl
int
- (T
ract
ion)
e.g.
Tho
mas
spl
int,
Don
way
etc
.1
1-
Col
lar
for
neck
imm
obili
sati
on –
(se
mi-
rigi
d)
Ad
ult s
ize
pack
of
3, s
mal
l, m
ediu
m a
nd
11
-la
rge
or a
dju
stab
le c
olla
r
8. D
isin
fect
ion
, Dis
inse
ctiz
atio
n a
nd
Pro
ph
ylax
is
Wat
er –
dis
infe
ctio
n co
mpo
und
In li
quid
for
m -
litr
es5
--
Liq
uid
inse
ctic
ide
In li
quid
for
m -
lit
res
5-
-Po
wd
er in
sect
icid
e
AB
C
Face
mas
ks d
ispo
sabl
e6
6-
Plas
tic
mea
suri
ng ju
g 1/
2 lit
re s
ize
11
-D
ispo
sabl
e pa
per
tow
els
100
100
-L
atex
fre
e st
erile
sur
gica
l dis
posa
ble
glov
es (
larg
e)5p
rs5p
rs-
Wat
erpr
oof
plas
tic
shee
ting
, siz
e 1m
x 2
m2
1-
Lot
ion
bow
l (si
ze a
t lea
st 2
00m
m x
90m
m, s
tain
less
ste
el o
r st
erili
sabl
e pl
asti
c, to
be
mar
ked
"m
edic
al")
1-
-K
idne
y d
ish
(siz
e 25
0mm
sta
inle
ss s
teel
or
ster
ilisa
ble
plas
tic)
1-
-Sa
fety
pin
s, r
ustl
ess
med
ium
66
6
RE
CO
MM
EN
DE
DA
DD
ITIO
NA
LM
ED
ICA
LE
QU
IPM
EN
T
Rec
omm
ende
d A
ddit
iona
l E
quip
men
tQ
uant
ity
MSN-1768 28/8/03 2:13 am Page 17
18
Kit
for
pro
tect
ion
agai
nst
bloo
d tr
ansm
itte
d di
seas
es (
to b
e ca
rrie
d in
all
ves
sels
tra
ding
in
mal
aria
l ar
eas
1-
-w
here
med
ical
fac
ilit
ies
are
lim
ited
and
em
erge
ncy
shor
e ba
sed
trea
tmen
t is
nec
essa
ry)
(To
be k
ept
in h
eavy
gau
ge p
olyt
hene
bag
, and
labe
lled
"to
be u
sed
only
for
the
trea
tmen
t of
…."
Ins
ert
the
nam
e of
the
sea
fare
r go
ing
asho
re fo
r em
erge
ncy
trea
tmen
t).
Eac
h ki
t to
con
tain
the
follo
win
g :
(1)
10 x
2 m
l syr
inge
s(2
) 10
x 1
0 m
l syr
inge
s(3
) 20
x 2
1G 0
.8m
m n
eed
les
(4)
1 bl
ood
giv
ing
set
(5)
1 bl
ood
taki
ng s
et(6
) pa
ck o
f pr
e in
ject
ion
site
sw
abs
(7)
Dis
posa
ble
late
x fr
ee g
love
s 2
pair
s (l
arge
siz
e)
AB
C
Mag
nify
ing
glas
s 7.
5cm
dia
met
er w
ith
hand
le1
1N
ail b
rush
11
Stre
tche
r eq
uipm
ent (
Asy
stem
for
trau
ma
man
agem
ent,
i.e. i
mm
obili
sati
on a
nd s
tret
cher
equ
ipm
ent m
ost s
uite
d
-1
-fo
r tr
eatm
ent o
n th
e ve
ssel
con
cern
ed)
Bod
y ba
g –
larg
e si
ze1
1V
esse
ls in
mal
aria
l are
as o
nly
– m
icro
scop
e sl
ides
in in
div
idua
l tra
nsit
con
tain
ers
55
1)
Exc
avat
or d
oubl
e en
ded
Guy
s’ p
atte
rn G
21
Set o
f -
-al
l ite
ms
2)
Filli
ng p
aste
inse
rter
(fo
r in
sert
ing
filli
ng p
aste
into
the
toot
h)
3)
Den
tal m
irro
r si
ze 4
on
hand
le
4)
Cav
it (
tem
pora
ry d
enta
l fill
ing)
tube
Scis
sors
sta
inle
ss s
teel
or
dis
posa
ble
1pr
Tria
ngul
ar b
and
ages
abo
ut 9
0cm
x 1
27cm
4St
erile
par
affi
n ga
uze
dre
ssin
gs10
Plas
tic
burn
bag
s1
Qua
ntit
yR
ecom
men
ded
Add
itio
nal
Equ
ipm
ent
MSN-1768 28/8/03 2:13 am Page 18
ANNEX 2
ADDITIONAL REQUIREMENTS FOR PASSENGER VESSELS
Doctor’s Bag
1. A Doctor’s Bag is required for seagoing ships where there is no qualified medical practitioneramong the crew, and the vessel carries more than 12 passengers. (Class VI and VI(A) vessels areexcluded from this requirement).
2. All the medicines and equipment in this list should be kept in a Doctor’s Bag or case. The caseshould be locked and kept in a locked cabinet and the keys held by the Master or someonenominated by him. The Doctor’s Bag should be clearly labelled as follows :
" The medicines in this case are only to be used by a qualified medical practitioner, registered general nurse,qualified paramedic, or someone under the direct supervision of a medical practitioner on board the ship"
3. Except where indicated the items listed in this Annex are additional to those which the vessel maybe required to carry as set out in Annex 1 of this Notice. Where an injection is specified, a prefilledsyringe is acceptable.
4. The obtaining, use and disposal of morphine from this case should be recorded in the ship’sControlled Drugs Register. (See Annex 9)
5. A doctor or other authorised person using the Doctor’s Bag should be made aware that radiomedical advice may be obtained and if necessary medical evacuation arranged, by contacting HM Coastguard.
STATUTORY TREATMENTS REQUIRED FOR DOCTOR’S BAG
19
Item Ordering Size Quantity Required
Adrenaline / Epinephrine 1ml ampoule 5Adrenaline tartrate injection (1 in 1,000)1.0mg in 1mlAminophylline 10ml ampoule 5Aminophylline injection 25mg in 1mlAspirin 300mg tablets 50Dispersible aspirin 300 mgAtropine 600micrograms / 5Atropine sulphate ml 1ml ampouleBeclomethasone Diproponate 100 micrograms/ 1Beclomethasone diproponate + SPACER 200 metered doses3rd Generation Cephalosporin 1g injection vial 4Cefotaxime for reconstitutionChlorpromazine 25mg in 1ml 1Chlorpromazine hydrochloride injection ampouleCyclizine Injection 50mg inCyclizine lactate 1ml ampoule 2
MSN-1768 28/8/03 2:13 am Page 19
20
Item Ordering Size Quantity Required
Diazepam 2ml ampoule 5Diazemuls injection 5mg in 1mlFrusemide / Furosemide 2ml ampoule 5Frusemide injection 10mg in 1mlGlucagon 1ml pre-filled 1Glucagon injection 1mg with diluent syringeGlucose 1 ltr 1Glucose intravenous infusion 5%Glucose 50% 50ml ampoule 2Intravenous injectionHydrocortisone 100mg vial 1Hydrocortisone sodium succinate powder for constitution with diluent.Insulin 10ml vial 1Insulin injection, soluble, 100 units per mlModified Gelatine 500ml container 2Infusion solution (for plasma substitution)Morphine 10mg/ml 5Morphine sulphate 1ml ampouleNormal Saline 0.9% 1 ltr 2Paediatric Paracetamol elixir 250mg / 5ml 1 bottlePrednisolone 5mg tablet 28PrednisoloneSalbutomal 200 inhalations 1Salbutamol aerosol inhaler unit, giving 100 micrograms per metered inhalation + SPACER
MSN-1768 28/8/03 2:13 am Page 20
21
Item Ordering Size Quantity Required
EQUIPMENT
Aneroid sphygmomanometer 1First aid kit 1Glucose in blood1) Blood test sticks – glucose colomimetric 102) Blood lancets – sterile 10Guedel Airway Size 1 (Adult sizes 1
already in shipsmedical stores)
Intravenous Infusion Giving Sets with Cannulae
Intravenous infusion cannula with luer-lok injection 1) cannula size 2port in a sterile pack 16G (1.7mm
x 45mm)
IV giving set with filter 2) cannula size 218G (1.2 mm
x 45 mm)Manual suction pump with two yankauer suction 1catheters and two flexible catheters FG 14 sizeOxygen Resuscitator (disposable) 1Hand operated manual adult bag resuscitator (bag to be of silicone rubber complete with oxygen reservoir of 2600 ml capacity and facemasks sizes 5,3 and 1)Pocket mask With valve 1
and O2 inletStethoscope 1SwabsAlcohol impregnated swabs, sterile 50Syringe and Needle, Hypodermic, Pack1) 2ml syringe with 0.8mm (21G) x 4cm needle 22) 20ml syringe with 0.8mm (21G) x 4cm needle 23) 1 ml insulin syringe 100 units with 0.4mm (27G) 2
x 12mm needle
Note:
In addition to the statutory requirements for inclusion in the Doctor’s Bag as detailed above, theattention of operators is also drawn to the International Maritime Organization’s Circular MSC/Circ 1042.
This Circular provides advice on medical provisions for ro-ro passenger ships not normally carryinga medical doctor, and also provides a list of recommended contents for the Doctor’s Bag. Copies of Circular MSC/Circ 1042 are available from the International Maritime Organization -www.imo.org.
MSN-1768 28/8/03 2:13 am Page 21
22
ANNEX 3
FIRST AID KITS
Seagoing ships with a crew of more than 10 should carry first aid kits, distributed in appropriatelocations on the ship e.g. in the galley and engine room.
Passenger vessels must carry one first aid kit for every 100 passengers or fraction of that number subjectto a maximum requirement for 3 kits e.g. 250 persons require three kits. A first aid kit is to be includedin the Doctor’s Bag. (Annex 2).
The first aid kit should include the following items, kept in a portable waterproof container.
(1) 4 x triangular bandages (2) 6 x medium sterile bandages with unmedicated dressings(3) 2 x large sterile bandages with unmedicated dressings(4) 2 x extra large unmedicated dressings(5) 6 medium safety pins, rustless(6) 20 assorted elastic adhesive dressings medicated (7) 2 x sterile eye pads with attachment(8) 2 x packages containing sterile gauze swabs(9) 5 pairs large size disposable latex-free examination gloves(10) sterile eye wash in eye wash bottle
The Merchant Shipping and Fishing Vessel (Medical Stores) Regulations 1995 do not apply to vesselsoperating on inland waters, as defined in MSN 1758(M). However, the HSE Health and Safety (FirstAid) Regulations 1981 do apply and the HSE Approved Code of Practice for First Aid at Work should be followed.
MSN-1768 28/8/03 2:13 am Page 22
23
ANNEX 4
MEDICINES TO BE CARRIED ON SHIPS CARRYING DANGEROUS CARGOES
General
1. When a UK registered vessel is carrying a dangerous substance or substances in quantities, inexcess of those defined in Vol 1, Section 18 of the IMDG Code, as whole or part of the cargo, theMaster must ensure that the correct antidote can be found in the IMO Medical First Aid Guide forShips MFAG 1994 edition. Any updating of the IMO International Maritime Dangerous Goods Codeshould be taken into account when preparing the list of medicines to be carried.
2. The substances listed below are to be taken into account, in whatever form they are carried onboard, including the form of waste or cargo residues.
- Explosive substances and objects- Gases : compressed, liquified or dissolved under pressure - Inflammable liquids- Inflammable solids- Substances liable to spontaneous combustion- Substances which on contact with water give off inflammable gases- Combustible substances- Organic peroxides- Toxic substances- Infectious substances- Radioactive substances- Corrosive substances- Various dangerous substances, i.e. any other substances which experience has shown, or may
show, to be dangerous, so that antidotes need to be carried.
3. The quantities of any medicines need to be carried aboard should be based on an estimate of risks, taking into account such factors as number of crew, length of voyage and risk of accidental exposure.
Ferries
4. Whether or not the vessel is required to carry Category A or B stores, ferries or similar vesselswhose operating arrangements do not allow sufficient forewarning of the nature of any dangeroussubstances which might be transported on them, must carry at least the antidotes and equipmentlisted below :
Antidotes :- General- Cardio vascular- Gastro – intestinal system- Nervous system- Anti-infective- For external use
Equipment : for the administration of oxygen.
Where these substances are already included in the ship’s medical store, separate stocks are notnecessarily required. EC Directive 92/29/EEC provides that on a regular route where the crossing is dueto last less than two hours, the antidotes may be limited to those which have to be administered in casesof extreme emergency within the period of time not exceeding the normal duration of crossing.
MSN-1768 28/8/03 2:13 am Page 23
ANNEX 5
MEDICAL GUIDES TO BE CARRIED AND RADIO MEDICAL ADVICE
In addition, vessels in all Categories (other than lifeboats and liferafts) should carry a copy of this Noticeor subsequent replacements.
Radio Medical Advice
Radio Medical Advice is available to all ships at sea by contacting HM Coastguard (See MGN 225 (M+F)for details). Advice is provided by 2 UK designated centres at Aberdeen Royal Infirmary and QueenAlexandra Hospital, Portsmouth, but initially contact should be made with the Coastguard.
24
Vessel Category Publication
Category A Controlled Drugs RegisterShip Captain’s Medical Guide
Category B Ship Captain’s Medical GuideCategory C First Aid Manual (St John’s,
Red Cross or St Andrew’s)orFirst Aid Instructions, in Englishon waterproof paper (Lifeboatsand Life-rafts only)
MSN-1768 28/8/03 2:13 am Page 24
ANNEX 6
PRECAUTIONS AGAINST MALARIA
PREVENTIVE MEASURES
Avoid mosquito bites
1. Mosquitoes are most active after dusk. Cabin and working accommodation doors, windows andventilators should be kept shut. Any mosquitoes found in compartments should be killed using"knockdown" insecticide spray. If you go on deck or ashore after dusk keep your arms, legs andfeet covered and use insect repellents e.g. containing diethyltoluamide known as DEET, on anyremaining exposed areas. If you have to stay ashore in non-air conditioned accommodation makesure that the beds have nets, preferably impregnated with permethrin, that they have no tears orholes and are well tucked in.
Medication
2. Anti-malarial tablet treatment varies depending on the nature and resistance of local malarialparasites. You should take the treatment strictly in accordance with the specific instructions for themedication prescribed. Most deaths occur in those who do not take the tablets for the requiredperiod or in the recommended dosages.
Warning signs
3. Anyone who develops a fever in a malarial area should obtain medical advice as soon as possible. Itis important to consult a doctor immediately if any feverish illness develops within twelve monthsof return from a malarial area. Be sure to let the doctor know that you have been to a country wheremalaria is a health risk.
4. ANYONE WHO HAS BEEN TREATED FOR MALARIA OR SUSPECTED MALARIA MUSTHAVE A MEDICAL EXAMINATION AT THE NEXT PORT OF CALL, ACCOMPANIED BY ABLOOD SLIDE. SERIOUS CASES NEED URGENT HOSPITALISATON (See Ship Captain’sMedical Guide for more details).
KEY POINTS
• Travellers to malarial areas must avoid mosquito bites, take anti-malarial medicines and urgentlyseek early diagnosis and treatment for any feverish illness.
• The key to preventing malaria is avoiding infective mosquito bites by using repellents, covering upat night and sleeping with bednets if mosquitoes cannot be excluded from the room.
• Appropriate anti-malarial medicine is essential when travelling to known malarial areas. Drugresistance is increasing in many areas so recommended regimens have changed.
• Doses and choice of medicine may have to be altered when someone has another illness or is takingtreatment for another medical condition.
• Standby treatment may be given to those who will be unable to reach medical services for extended periods.
• No preventive treatment is infallible so all fever and flu like illnesses occurring within a year ofreturning from malarial regions need to be urgently investigated with malaria in mind.
• Diseases other than malaria can be transmitted by biting insects. Take local advice and observerecommended precautions.
25
Full guidance on immunisations and anti-malaria medication (prophylaxis) is given in MarineGuidance Note MGN 257 (M). This annex gives advice on preventive measures on board ship,whilst in malarial areas.
MSN-1768 28/8/03 2:13 am Page 25
ANNEX 7
GUIDE TO THE USE OF MEDICINES
General advice about medicines
Many over-the-counter medicines are now available with patient information leaflets and the adviceon dose precautions and side effects should be consulted and retained for reference. Valuableguidance is also available from pharmacists or by seeking Radio Medical Advice.
When obtaining medicinal products, prepared or dispensed by a pharmacist in a pharmacy, ensurethat they are clearly labelled with their strength (e.g. 125mg per tablet or 125mg per 5ml) and expirydate, and that they are packaged in accordance with UK medicines legislation.
Medicines obtained abroad
Medicine supplies should be replenished wherever possible at the same strengths as specified in theBritish Pharmacopoeia. If medicines are obtained elsewhere, e.g in the USA, they may be ofdifferent strength, and this must be taken into account when administering them.
The non-proprietary name (local pharmaceutical name) for some medicines bought abroad maydiffer from that used in the list of medical stores. The pharmacist should have a "translation" of thenon-proprietary name, but if in doubt about a medicine, get RADIO MEDICAL ADVICE.
Medicines obtained by seafarer from a doctor ashore
A seafarer who goes to a doctor ashore should be asked to obtain from the doctor a written note ofthe non-proprietary name of any prescribed medicine, details of how it is to be taken and anycautionary or advisory guidance e.g. may cause drowsiness. The details on the note from the doctorshould be checked against the information on the medicine container to ensure that they match. In case of any problem or doubt it may be necessary to check the prescription with the radiomedical doctor.
Controlled drugs
The following paragraphs describe UK regulations for controlled drugs. Most countries have similar regulations. When outside UK territorial waters you should, as far as possible, follow thesame procedures.
Controlled drugs are preparations subject to the prescription requirements of the Misuse of DrugsAct 1971. The different drugs are graded according to the harmfulness attributed to the drug whenit is misused and for this purpose there are three categories of drugs;
Class A includes heroin, morphine and opiumClass B includes barbiturates, and codeine Class C includes, among other drugs, anabolic steroids
Each of these categories contains many more drugs than those quoted. The drugs subject to thestrictest controls are those in Schedule 1 of the Misuse of Drugs Regulations 1985. Detailedinformation may be obtained from the Drugs Branch, Queen Anne’s Gate, London SW1H 9AT.
A ship must not carry quantities of Category C Medical Store drugs greater than thoserecommended in this Notice, unless required to do so by a doctor on the ship’s complement orunder licence from the Home Office. The only controlled Class A drug listed is morphine sulphatein Category A vessels and in the doctor’s bag.
26
MSN-1768 28/8/03 2:13 am Page 26
Obtaining controlled drugs
Controlled drugs should be obtained only from a retail pharmacist or other person licensed tosupply drugs, who will require a written requisition. An example of the wording to be used is givenin Annex 8.
Other drugs / medicines
UK medicines legislation, in conjunction with Merchant Shipping and Fishing Vessel (MedicalStores Regulations) 1995 as amended, permits a retail pharmacist to supply medicines andequipment to the Master or owner of a commercial vessel without a prescription from a registeredmedical practitioner. However a similar requisition to that for controlled drugs may be required.
Storage and Security of Medicines
Storage of medicines
Drugs must be stored to ensure that they will meet the standards at the time of use. Where nospecific storage temperature is given drugs should be stored at room temperature between 15 - 25ºcentigrade. Some of the drugs should be kept under refrigeration, 2 - 5º centigrade, but care mustbe taken not to freeze them, otherwise they will lose their potency, or the ampoules will be broken.
Security of controlled drugs
The Merchant Shipping (crew accommodation) (Fishing vessels) Regulations require ships to have alockable medical cabinet for the storage of medicines and drugs. The regulations also require thecabinet to have an ‘inner cupboard’ solely for the storage of ‘dangerous drugs’ (i.e. the controlleddrugs). The cupboard should be fitted with a door and a lock which cannot be opened by the keyto the medical cabinet. Under the Misuse of Drugs (Safe Custody) Regulations only the master or aperson authorised by him may open the inner cupboard.
It is illegal to destroy unwanted Category A and B drugs. They can be disposed of only by givingthem to a person who may lawfully supply them, such as qualified pharmacist or qualified doctor.It is also possible to dispose of drugs via the police. A receipt should be obtained from the recipient,and kept with, or affixed to, the controlled drugs register.
Record keeping
Under the Official Log Book Regulations the record of any treatment given to anybody on boardincluding the type and quantity of any medicines, and drugs supplied, must be entered in the logbook. For controlled drugs, the Master is required to maintain, in bound book, a two section register.The two sections of the register should detail, why, when and in what quantity the Master purchaseda controlled drug and similarly the history of the dispensing or disposal of those controlled drugs.This register must be kept for two years after the date of the last entry. Annex 9 gives an example ofthe entries required in each section of the Controlled Drugs Register. (Under proposed amendmentsto the Misuse of Drugs Regulations 2001,computer records will in future be acceptable).
27
MSN-1768 28/8/03 2:13 am Page 27
28
Ref
. No.
Dru
gTy
pe o
f D
rug
/ Use
sD
oses
/ R
oute
1.C
ard
io-V
ascu
lar
(a)
Ad
rena
line
(Epi
neph
rine
) In
ject
ion
Hea
rt s
tim
ulan
t Ana
phal
apti
c sh
ock
0.5
to 1
.0m
l 0.
5ml (
1 in
100
0)(S
ever
e al
lerg
y w
ith
colla
pse)
by I
M in
j.Si
de e
ffect
s : A
nxie
ty, t
rem
or, h
igh
bloo
d pr
essu
re, r
apid
irre
gula
r he
art
beat
. Onl
y us
e in
sev
erel
y ill
, col
laps
ed p
atie
nts
wit
h lo
ss o
f blo
od p
ress
ure
/ se
vere
bre
athi
ng p
robl
ems.
(b)
Gly
cery
l Tri
nitr
ate
(GT
N)
Spra
y A
nti-
angi
na (
hear
t pai
n) s
uspe
cted
hea
rt a
ttac
k or
hea
rt p
ain
1-2
spra
ys
400
mic
rogm
met
ered
dos
eun
der
tong
ueSi
de e
ffect
s: T
hrob
bing
hea
dach
e, fl
ushi
ng, d
izzi
ness
, fai
ntne
ss, l
ow b
lood
pre
ssur
e
(c)
Frus
emid
e 40
mg
tabl
ets
Diu
reti
c (w
ater
tabl
et)
swel
ling
/ f
luid
ret
enti
on b
reat
hles
snes
s 40
mg
(1 ta
b) o
nce
Frus
emid
e 20
mg
in 2
ml
due
to h
eart
fai
lure
dai
ly, 2
ml b
y IM
inj.
Side
effe
cts:
Few
in s
hort
ter
m, l
ow d
ose
use.
(d)
Phyt
omen
adio
ne (
Vit
K)
Ant
i-ha
emor
rhag
e d
rug
for
new
bor
n ba
bies
0.2m
l (1a
mp)
by
IM
paed
iact
ric
inj
inj s
ingl
e d
ose
Erg
omet
rine
wit
h O
xyto
cin
Ant
i-ha
emor
rhag
e d
rug
used
imm
edia
tely
aft
er d
eliv
ery
of b
aby
or f
or
1ml (
1am
p) b
y IM
50
0 m
icro
gram
s /
5 u
nits
blee
din
g af
ter
mis
carr
iage
inj s
ingl
e d
ose
Side
effe
cts:
Nau
sea,
vom
itin
g, h
eada
che,
diz
zine
ss, a
bdom
inal
pai
n.
(e)
Ate
nolo
l 50m
g ta
blet
sA
nti-
hype
rten
sion
(hi
gh B
P) d
rug,
may
be
usef
ul f
or a
ngin
a al
so50
mg
(1 ta
b)
once
dai
lySi
de e
ffect
s: T
ired
ness
, slo
w p
ulse
, low
blo
od p
ress
ure,
hea
rt fa
ilure
2.G
astr
o-in
test
inal
(a)
Cim
etid
ine
400m
g ta
blet
sA
nti-
acid
dru
g fo
r he
artb
urn,
dys
peps
ia, s
tom
ach
and
duo
den
al u
lcer
s40
0mg
(1 ta
b)
twic
e d
aily
Side
effe
cts
: Few
at
norm
al d
oses
for
shor
t pe
riod
s
US
E O
F M
ED
ICIN
ES
Thi
s ta
ble
is a
bri
ef g
uid
e to
the
dru
gs d
etai
led
in th
is M
Not
ice
and
is d
esig
ned
to b
e us
ed i
n co
njun
ctio
n w
ith
the
Ship
Cap
tain
’s M
edic
al G
uid
e.
The
sid
e ef
fect
s lis
ted
are
a g
uid
e on
ly. T
his
list i
s no
t com
preh
ensi
ve. T
he c
omm
on o
r im
port
ant s
ide
effe
cts
only
are
list
ed. I
f a
dru
g m
ight
be
caus
ing
apr
oble
m, w
hich
is n
ot li
sted
see
k R
adio
Med
ical
Ad
vice
.
MSN-1768 28/8/03 2:13 am Page 28
29
Ref
. No.
Dru
gTy
pe o
f D
rug
/ Use
sD
oses
/ R
oute
Ant
acid
Dru
gs –
e.g
. Mis
tPr
opri
etar
y an
ti-i
ndig
esti
on p
repa
rati
ons
for
hear
t bur
n, D
yspe
psia
etc
.A
s in
stru
ctio
ns
Mag
nesi
um T
risi
licat
ew
ith
pack
age.
(b)
Proc
hlor
pera
zine
3m
g bu
ccal
tabl
ets
Ant
i-si
ckne
ss d
rug
used
for
sic
knes
s d
ue to
ear
pro
blem
s (v
erti
go),
3mg
(1 ta
b) u
nder
d
rugs
e.g
. mor
phin
eto
ngue
twic
e d
aily
Side
effe
cts
: Dry
mou
th, b
lurr
ed v
isio
n, r
apid
pul
se
Prom
etha
zine
25
mg
inje
ctio
nA
nti-
sick
ness
dru
g an
d a
nti-
hist
amin
e us
eful
for
sev
ere
mot
ion
sick
ness
and
25
mg
(1 a
mp)
fo
r se
vere
alle
rgic
rea
ctio
nsby
IM
inj
Side
effe
cts
: Dro
wsi
ness
, dry
mou
th, b
lurr
ed v
isio
n
Hyo
scin
e H
ydro
brom
ide
Ant
i-si
ckne
ss ta
blet
0.3m
g (1
tab)
60.
3mg
tabl
ets
hour
ly m
ax 3
in 2
4hrs
Side
effe
cts:
Dro
wsi
ness
, dry
mou
th, d
izzi
ness
blu
rred
vis
ion
Cin
nari
zine
15m
gA
nti s
ickn
ess
dru
g us
ed f
or m
otio
n si
ckne
ss15
mg
(1 ta
b)
8 ho
urly
Side
effe
cts:
Fat
igue
, dry
mou
th, b
lurr
ed v
isio
n
(c)
Gly
cero
l Sup
posi
tory
L
ubri
cant
laxa
tive
use
d to
enc
oura
ge p
assa
ge o
f st
ools
1 su
ppos
. ins
erte
d
in th
e re
ctum
(d)
Lop
eram
ide
2mg
tabl
ets
Con
trol
of
dia
rrho
ea4m
g in
itia
lly th
en2m
g af
ter
each
lo
ose
stoo
lSi
de e
ffect
s : D
row
sine
ss, d
izzi
ness
, abd
omin
al c
ram
ps
3.A
nal
gesi
cs a
nd
an
tisp
asm
odic
s
(a)
Para
ceta
mol
500
mg
tabl
ets
"Sim
ple"
pai
nkill
er s
uita
ble
for
mos
t mild
to m
oder
ate
pain
.1g
m (
2 ta
bs)
4 ho
urly
Side
effe
cts
: Few
at
corr
ect
dose
, ver
y da
nger
ous
in o
verd
ose
& p
oiso
nous
to
liver
Ibup
rofe
n 40
0mg
Ant
i-in
flam
mat
ory
pain
kille
r, su
itab
le f
or h
ead
ache
, lim
b pa
in40
0mg
(1 ta
b)
8 ho
urly
Side
effe
cts:
Sto
mac
h pa
ins,
nau
sea,
whe
ezin
ess.
Do
not
give
if p
atie
nt h
as s
tom
ach
/ duo
dena
l ulc
er o
r as
thm
a
MSN-1768 28/8/03 2:13 am Page 29
Ref
. No.
Dru
gTy
pe o
f D
rug
/ Use
sD
oses
/ R
oute
Dic
lofe
nac
50m
g su
ppos
itor
yA
nti-
infl
amm
ator
y pa
inki
ller
suit
able
for
mos
t pai
n, e
spec
ially
bon
e,
50m
g (u
p to
3 v
ia
join
t and
mus
cle
pain
the
rect
um d
aily
)Si
de e
ffect
s : S
tom
ach
pain
s, n
ause
a, w
heez
ines
s. D
o no
t gi
ve if
pat
ient
has
sto
mac
h / d
uode
nal u
lcer
or
asth
ma.
(b)
Cod
eine
pho
spha
te 3
0mg
tabl
ets
Stro
ng p
aink
iller
sui
tabl
e fo
r m
oder
ate
to s
ever
e pa
in.
30m
g (1
tab)
6
hour
lySi
de e
ffect
s : N
ause
a, v
omit
ing,
con
stip
atio
n, r
espi
rato
ry d
epre
ssio
n in
ove
rdos
e
(c)
Hyo
scin
e bu
tylb
rom
ide
10m
g ta
blet
sA
nti-
spas
mod
ic f
or tr
eatm
ent o
f ab
dom
inal
cra
mps
and
col
ic10
-20m
g (1
-2 ta
bs)
6 ho
urly
Side
effe
cts
: Dry
mou
th, f
ast
puls
e, b
lurr
ed v
isio
n
Mor
phin
e su
lpha
te 1
0mg
inje
ctio
nV
ery
stro
ng p
aink
iller
sui
tabl
e fo
r al
l sev
ere
pain
10m
g (1
am
p) 4
-6ho
urly
by
IM in
jSi
de e
ffect
s : N
ause
a, v
omit
ing,
dro
wsi
ness
, res
pita
tory
dep
ress
ion
in o
verd
ose
or if
use
d in
appr
opri
atel
y. A
void
in h
ead,
che
st in
jury
if p
ossi
ble
4. N
ervo
us
syst
em
(a)
Dia
zepa
m /
Dia
zem
uls
Ant
i-an
xiet
y, s
edat
ion
med
icat
ion.
Can
hel
p w
ith
mus
cle
spas
m in
inju
ry
5-10
mg
by I
M
10m
g in
ject
ion
(2m
ls)
and
low
bac
k pa
inin
ject
ion
5-10
mg
10m
g ta
blet
sta
blet
, 4 h
ourl
y up
toa
max
imum
of
30m
g pe
r d
aySi
de e
ffect
s : D
row
sine
ss, l
ight
hea
dedn
ess,
con
fusi
on, h
eada
che,
res
pira
tory
dep
ress
ion.
Avo
id w
ith
stro
ng p
aink
iller
s.
(b)
Chl
orpr
omaz
ine
hyd
roch
lori
de
Ant
i-ps
ycho
sis
(acu
te m
adne
ss)
dru
g. S
edat
es a
nd c
ontr
ols
sym
ptom
s in
acu
te
25m
g by
IM
25
mg
inje
ctio
n ps
ycho
sis
espe
cial
ly v
iole
nt o
r d
istu
rbed
pat
ient
sin
ject
ion,
8 h
ourl
y or
25
mg
tabl
ets
25m
g ta
blet
8
hour
lySi
de e
ffect
s : D
row
sine
ss, d
ry m
outh
, ret
enti
on o
f uri
ne. A
cute
spa
sms
or t
wit
ches
. If o
ccur
red
uce
dose
or
stop
tre
atm
ent.
(c)
Hyo
scin
e hy
dro
brom
ide
/ C
inna
rizi
neSe
e 2b
(d)
Dia
zepa
m r
ecta
l dis
pens
er 1
0mg
Ant
i-ep
ilept
ic m
edic
atio
n us
ed to
con
trol
fit
s10
mg
per
rect
umup
to a
max
imum
of
2 d
oses
Side
effe
cts
: See
4 (
a)
30
MSN-1768 28/8/03 2:13 am Page 30
Ref
. No.
Dru
gTy
pe o
f D
rug
/ Use
sD
oses
/ R
oute
5. A
nti
-all
ergi
c an
d a
nti
-an
aph
ylac
tics
(a)
Cet
iriz
ine
10m
g ta
blet
sA
nti-
alle
rgy
med
icat
ion
usef
ul in
con
trol
ling
itch
ing
rash
es a
nd h
ay f
ever
like
10
mg
once
sy
mpt
oms
due
to a
llerg
yd
aily
onl
ySi
de e
ffect
s : D
row
sine
ss a
nd s
low
ed r
eact
ions
(le
ss t
han
olde
r an
ti-h
ista
min
es).
(b)
Hyd
roco
rtis
one
100m
g in
ject
ion
Ant
i-al
lerg
y st
eroi
d f
or s
erio
us a
llerg
ies
caus
ing
seve
re s
ympt
oms
or c
olla
pse
100m
g by
IM
(h
as to
be
mad
e up
in 2
mls
)in
ject
ion,
8 h
ourl
y if
rep
eate
dSi
de e
ffect
s : F
ew fo
r si
ngle
dos
e or
sho
rt c
ours
e
Pred
niso
lone
5m
g ta
blet
sA
nti-
alle
rgy
ster
oid
als
o es
sent
ial t
reat
men
t of
acut
e as
thm
a.5
– 20
mg
once
dai
ly
mor
e in
sev
ere
asth
ma
Side
effe
cts
: Few
for
sing
le d
ose
or s
hort
cou
rse
6. R
esp
irat
ory
syst
em
(a)
Salb
utam
ol in
hale
r 10
0 m
icro
gA
nti-
bron
chos
pasm
(w
heez
e) d
rug
used
to tr
eat a
sthm
a an
d a
llerg
ic w
heez
ing
200
mic
rogm
s (2
ra
m m
eter
ed d
ose
puff
s) 3
-4 ti
mes
dai
lySi
de e
ffect
s : T
rem
or, h
eada
che,
incr
ease
d pu
lse
rate
Bec
lom
etha
sone
/ B
eclo
met
ason
e A
nti-
asth
ma
ster
oid
take
n by
inha
lati
on u
sual
ly w
ith
salb
utam
ol20
0 m
icro
gms
(210
0 m
icro
gm m
eter
ed d
ose
puff
s) 3
-4 ti
mes
dai
lySi
de e
ffect
s : F
ew in
cor
rect
dos
e fo
r sh
ort
peri
ods
(c)
Para
ceta
mol
See
3(c)
7. A
nti
-in
fect
ion
(a)
Ben
zlpe
nici
llin
600m
g (1
meg
a un
it)
Firs
t lin
e an
tibi
otic
for
ser
ious
infe
ctio
ns s
uch
as c
ellu
litis
and
men
ingi
tis
600
to 1
200
mg
by
inje
ctio
n (h
as to
be
mad
e up
in 2
mls
IM
inj,
6 ho
urly
of w
ater
for
inje
ctio
n)Si
de e
ffect
s : F
ew u
nles
s pa
tien
t al
lerg
ic t
o P
enic
illin
s. A
lway
s ch
eck
befo
re g
ivin
g if
poss
ible
31
MSN-1768 28/8/03 2:13 am Page 31
32
Ref
. No.
Dru
gTy
pe o
f D
rug
/ Use
sD
oses
/ R
oute
Cip
rofl
oxac
in h
ydro
chlo
rid
e B
road
spe
ctru
m (
gene
ral p
urpo
se)
anti
biot
ic50
0mg
twic
e d
aily
500m
g ta
blet
sSi
de e
ffect
s : N
ause
a, d
iarr
hoea
, abd
omin
al p
ain,
ras
hes,
alle
rgic
rea
ctio
n
Cef
urox
ime
750m
g in
ject
ion
Bro
ad s
pect
rum
ant
ibio
tic,
use
ful t
o pr
otec
t aga
inst
infe
ctio
n in
maj
or w
ound
s75
0mg
by
IM in
j, 8
hour
lySi
de e
ffect
s : N
ause
a, d
iarr
hoea
, abd
omin
al p
ain,
ras
hes,
alle
rgic
rea
ctio
n. C
are
whe
n us
ed in
pen
icill
in a
llerg
ic p
atie
nts
Ery
thro
myc
in 2
50m
g ta
blet
sG
ener
al p
urpo
se a
ntib
ioti
c, u
sefu
l in
peni
cilli
n al
lerg
ic p
atie
nts
250-
500m
g, 6
hou
rly
Side
effe
cts
: Nau
sea,
dia
rrho
ea, a
bdom
inal
pai
n, r
ashe
s, a
llerg
ic r
eact
ion.
Car
e w
hen
used
in P
enic
illin
alle
rgic
pat
ient
s
Dox
ycyc
line
100m
g ca
psul
esA
ntib
ioti
c us
eful
for
sex
ually
tran
smit
ted
dis
ease
s an
d s
inus
itis
100m
g on
ce d
aily
Side
effe
ct :
Nau
sea,
vom
itin
g, d
iarr
hoea
, ras
hes,
hea
dach
e
(c)
Trim
etho
prim
200
mg
tabl
ets
Ant
ibio
tic
usef
ul f
or tr
eatm
ent o
f ur
inar
y tr
act i
nfec
tion
and
bro
nchi
tis
200m
g tw
ice
dai
lySi
de e
ffect
: N
ause
a, v
omit
ing
and
diar
rhoe
a, r
ashe
s
(d)
Meb
end
azol
e 10
0mg
tabl
ets
Ant
i-pa
rasi
te d
rug
for
trea
tmen
t of
gut i
nfes
tati
on e
.g. t
hrea
dw
orm
s10
0mg
sing
le d
ose
Side
effe
cts
: Rar
e
(e)
Met
roni
daz
ole
1g s
uppo
sito
ries
A
ntib
ioti
c an
d a
nti-
prot
azoa
l e.g
tric
hom
onas
and
am
oebi
c in
fect
ions
. 1m
g pe
r re
ctum
or
400m
g ta
blet
s /
500
mg
tabl
ets
Use
ful t
o gu
t rel
ated
infe
ctio
ns.
400
/ 5
00m
g by
m
outh
, 8 h
ourl
ySi
de e
ffect
: N
ause
a, v
omit
ing,
unp
leas
ant
tast
e, r
ashe
s. A
void
alc
ohol
(f)
Teta
nus
vacc
ine
0.5m
l inj
ecti
on
For
prot
ecti
on a
gain
st te
tanu
s in
fect
ion
eith
er in
unp
rote
cted
or
as a
0.
5ml b
y IM
or
dee
p (+
Dip
hthe
ria
vacc
ine)
boos
ter
afte
r in
jury
subc
utan
eous
inj
Side
effe
cts
: Rar
e if
not
had
vacc
ine
for
mor
e th
an o
ne y
ear.
Not
req
uire
d if
vacc
inat
ed w
ithi
n te
n ye
ars.
Teta
nus
Imm
unog
lobu
lin a
mpo
ule
Use
d to
pro
tect
aga
inst
teta
nus
in h
igh
risk
wou
nds
e.g.
agr
icul
tura
l inj
ury
in
1 am
poul
e by
IM
inj
for
inje
ctio
nun
-vac
cina
ted
pat
ient
s
8. C
omp
oun
d p
rom
otin
g re
hyd
rati
on
Ora
l reh
ydra
tion
sal
ts s
ache
tsU
sed
to tr
eat d
ehyd
rati
on in
vom
itin
g an
d d
iarr
hoea
or
seve
re il
lnes
sFo
llow
inst
ruct
ions
on
sac
het
Side
effe
cts
: Nil.
MSN-1768 28/8/03 2:13 am Page 32
33
Ref
. No.
Dru
gTy
pe o
f D
rug
/ Use
sD
oses
/ R
oute
9. M
edic
ines
for
ext
ern
al u
se
(a)
Ant
isep
tic
solu
tion
s or
wip
esFo
r cl
eani
ng s
kin
wou
nds
and
dis
infe
ctio
nFo
llow
inst
ruct
ions
on
bot
tle
/
pack
agin
gSi
de e
ffect
s : N
il un
less
app
lied
to la
rge
area
s
Hyd
roco
rtis
one
crea
m 1
% 1
5mg
tube
Ant
i-in
flam
mat
ory
wea
k st
eroi
d c
ream
. Use
ful i
n ec
zem
a ty
pe r
ashe
s, a
llerg
icA
pplie
d to
aff
ecte
d
rash
es, b
ites
etc
.ar
ea s
pari
ngly
, no
mor
e th
an th
ree
tim
es p
er d
aySi
de e
ffect
s : E
ncou
rage
s sp
read
of i
nfec
tion
do
not
appl
y to
bro
ken
skin
or
rash
es d
ue t
o sk
in in
fect
ion
e.g.
rin
gwor
m
Ben
zoic
aci
d C
ompo
und
BP
Ant
i-fu
ngal
oin
tmen
t for
trea
tmen
t of
athl
etes
foo
t, ri
ngw
orm
etc
.A
pplie
d to
infe
cted
oint
men
t 15m
g tu
bear
ea tw
ice
a d
aySi
de e
ffect
s : R
are
/ nil
in n
orm
al u
se
Mic
onaz
ole
nitr
ate
2% c
ream
A
nti-
fung
al c
ream
for
trea
tmen
t of
ring
wor
m e
tc.
App
lied
to in
fect
ed
30gm
tube
area
twic
e a
day
Side
effe
cts
: Rar
e / n
il in
nor
mal
use
Clo
trim
azol
e 50
0mg
pess
ary
Trea
tmen
t of
vagi
nal o
r vu
lval
thru
shIn
sert
1 p
essa
ry
(sin
gle
dos
e)Si
de e
ffect
s: R
are
/ nil
in n
orm
al u
se
Silv
er s
ulph
adia
zine
1%
cre
am
Ant
i-ba
cter
ial c
ream
for
pro
tect
ion
agai
nst i
nfec
tion
in b
urns
.A
pplie
d to
bur
n in
50
gm tu
bebu
rn b
ag, u
nder
d
ress
ing
or a
lone
. C
lean
ed o
ff a
t d
ress
ing
chan
ges
and
re-
appl
ied
.Si
de e
ffect
s : A
llerg
ic r
eact
ions
, bur
ning
, itc
hing
, Unu
sual
.
Zin
c oi
ntm
ent B
P25
mg
tube
Moi
stur
isin
g oi
ntm
ent f
or d
ry s
kin
cond
itio
nsA
pplie
d to
af
fect
ed a
rea.
Side
effe
cts
: Nil
in n
orm
al u
se. C
onta
ins
anim
al fa
t.
MSN-1768 28/8/03 2:13 am Page 33
34
Ref
. No.
Dru
gTy
pe o
f D
rug
/ Use
sD
oses
/ R
oute
Pota
ssiu
m p
erm
anga
nate
cry
stal
s Fo
r cl
eans
ing
and
deo
dor
isin
g o
ozin
g w
ound
s or
ski
n ra
shes
.W
et d
ress
ings
or
.10
g co
ntai
ner
/ ta
blet
sba
ths
0.01
% s
olut
ion
Side
effe
cts
: Sta
ins
skin
, irr
itat
es m
ucou
s m
embr
anes
. Tox
ic if
use
d fo
r lo
ng p
erio
ds
Chl
oram
phen
ical
eye
G
ener
al p
urpo
se e
ye a
ntib
ioti
c us
e af
ter
fore
ign
bod
y /
min
or in
jury
Inst
ill in
to e
yeoi
ntm
ent 1
%an
d f
or c
onju
ncti
viti
s3-
4 ti
mes
per
day
Side
effe
cts
: Unu
sual
, but
cam
cau
se e
ye ir
rita
tion
(b)
Neo
myc
in s
ulph
ate
0.5%
eye
dro
psG
ener
al p
urpo
se a
ntib
ioti
c ey
e d
rops
for
eye
infe
ctio
ns a
nd p
rote
ctio
n ag
ains
t In
still
into
eye
3-4
in
fect
ion
afte
r re
mov
al o
f fo
reig
n bo
die
s et
c.ti
mes
per
day
Side
effe
cts
: Unu
sual
but
can
cau
se e
ye ir
rita
tion
Dex
amet
haso
ne 0
.1%
eye
dro
psTr
eatm
ent o
f in
flam
ed ir
rita
ted
eye
s. A
nti-
infl
amm
ator
y In
still
1-2
dro
ps in
to
affe
cted
eye
4 ti
mes
a
day
Side
effe
cts
: Rar
e in
nor
mal
use
Am
etho
cain
e hy
dro
chlo
rid
e
Loc
al a
naes
thet
ic d
rops
for
eye
. Use
ful f
or n
umbi
ng e
ye b
efor
e re
mov
ing
Inst
ill 1
-2 d
rops
into
0.
5% e
yed
rops
fore
ign
bod
ies
and
for
acu
te p
ain
e.g.
in a
rc e
yeaf
fect
ed e
ye, d
o no
t us
e re
peat
edly
Side
effe
cts
: Rar
e if
used
one
off.
Car
e to
avo
id e
ye in
jury
whi
lst
num
bed
Pilo
carp
ine
nitr
ate
2% e
ye d
rops
Dro
ps c
onst
rict
the
pupi
l, us
ed to
trea
t rai
sed
pre
ssur
e in
the
eye
(gla
ucom
a)In
still
2 d
rops
3-
6 ti
mes
per
day
Side
effe
cts
: blu
rred
vis
ion
and
head
ache
Flur
esce
in s
odiu
m 1
% e
ye d
rops
U
sed
to d
etec
t scr
atch
es o
r le
sion
s on
the
fron
t of
the
eye
(cor
nea)
In
still
1-2
dro
ps
for
exam
inat
ion
Side
effe
cts
: Nil
in n
orm
al u
se
MSN-1768 28/8/03 2:13 am Page 34
35
Ref
. No.
Dru
gTy
pe o
f D
rug
/ Use
sD
oses
/ R
oute
(c)
Neo
myc
in/
poly
mix
in/
G
ener
al p
urpo
se a
ntib
ioti
c/ a
nti-
infl
amm
ator
y ea
r d
rops
for
infe
ctio
nIn
still
3 d
rops
into
hy
dro
cort
ison
e ea
rdro
ps 5
ml
of th
e ou
ter
ear
cana
lth
e af
fect
ed e
ar 3
-4
dro
pper
bot
tle.
tim
es p
er d
aySi
de e
ffect
s : N
il in
nor
mal
use
Eph
edri
ne n
asal
dro
ps
Nas
al d
e-co
nges
tant
Inst
ill 1
-2 d
rops
into
BP
0.5%
10m
l dro
pper
bot
tle
each
nos
tril
3 ti
mes
a
day
Side
effe
cts:
Nos
e bl
eeds
. Use
for
shor
t pe
riod
s on
ly
(d)
Chl
orhe
xid
ine
gluc
onat
e 0.
2%
Ant
isep
tic
mou
thw
ash
for
sore
thro
ats,
mou
th s
ores
etc
. R
inse
mou
th w
ith
10m
outh
was
h 30
0ml b
ottl
em
ls tw
ice
per
day
Side
effe
cts
: Nil
in n
orm
al u
se
Lig
noca
ine
hyd
roch
lori
de
1%
Loc
al a
naes
thet
ic in
ject
ion
for
num
bing
sm
all w
ound
s fo
r tr
eatm
ent
Inje
ct a
roun
d w
ound
25
mg
in 5
ml i
njec
tion
edge
s, 2
-5m
ls u
sual
lysu
ffic
ient
, no
mor
e th
an 2
0mls
in a
n ad
ult
Side
effe
cts
: Fit
s, h
eart
pro
blem
s in
ove
rdos
e
Oil
of c
love
s 10
ml b
ottl
eN
atur
al o
il w
ith
loca
l ana
esth
etic
pro
pert
ies
usef
ul in
trea
ting
toot
hach
eA
pply
spa
ring
ly to
af
fect
ed to
oth
as
requ
ired
by
sym
ptom
sSi
de e
ffect
s: N
il in
nor
mal
use
Lig
noca
ine
2% /
chl
orhe
xid
ine
Use
d to
num
b ur
ethr
a fo
r in
sert
ion
of u
rina
ry c
athe
ter
Inst
ill f
rom
0.
25%
lubr
ican
t gel
pre-
fille
d s
yrin
ge
Side
effe
cts:
Rar
e bu
t ca
n ca
use
irri
tati
on
MSN-1768 28/8/03 2:13 am Page 35
36
ANNEX 8
SPECIMEN REQUISITION FORM FOR USE WHEN OBTAININGCONTROLLED DRUGS
Controlled drugs should be obtained only from a retail pharmacist or other person licensed to supplydrugs, and they will require an order worded along the lines below. The order must be signed by eitherthe vessel’s owner or its Master.
It is not necessary for the Master or owner to receive personally the controlled drugs from the supplier,but if the drugs are received by another person the requisition must be endorsed as follows :
Requisition
To …………………………………………. (Name and address of authorised supplier)
From …………………………………………. (Name of Master or Ship owner)
Vessel Name …………………………………………. (Name of vessel)
Address …………………………………………. (Address of the Ship or the Ship owner)
Please supply ………………………………………….…………………………………….
………………………………………….…………………………………….(name, strength and quantity of drugs in words and figures)
The above drugs are required for the medical stores of the above vessel in compliance with theMerchant Shipping (Medical Stores) Regulations 1995.
Signature ……………………………………………………………….
Name [capital letters] ……………………………………………………………….
Occupation ……………………………………………………………….
Date ……………………………………………………………….
I empower …………………………………………. to receive the above drugs on my behalf. Aspecimen of their signature is provided below.
Specimen signature of person empowered ……………………………………………………..
Signature of Master / owner ……………………………………………………..
MSN-1768 28/8/03 2:13 am Page 36
ANNEX 9
COMPLETION OF THE CONTROLLED DRUGS REGISTER
SECTION 1 – DRUGS OBTAINED FROM AUTHORISED SUPPLIER OR CONFISCATED FROM SEAFARERS
Example
SECTION 2 – DRUG DISPENSED OR DISPOSED OF
Example
37
Date obtained Suppliers Amount obtained Name of drug and Name & Address form in which obtained
01/01/03 H.M Kingston Chemists 10 ampoules Morphine Sulphate 10mg24 Elliot Street in 1ml in glass ampoulesSouthampton
Date Name & Address of Right of person Amount Supplied Drug and Form in person given drug to have drug which supplied
01/02/03 TH Laidlaw Injured crewman 2 ampoules MorphineLog book ref. 21 (fractured sulphate 10mg
humerus) in 1ml (in glass ampoules)
10/02/03 HM Kingston Chemist Qualified retail 8 ampoules Morphine24 Elliot Street pharmacist sulphate 10 mgSouthampton in 1 ml (in glass
ampoules)
MSN-1768 28/8/03 2:13 am Page 37
SHIPS’ MEDICAL STORES
Application of the Merchant Shipping and FishingVessels (Medical Stores) Regulations 1995 (SI 1995 /1802) and the Merchant Shipping and Fishing Vessels(Medical Stores) (Amendment) Regulations 1996 (SI1996/2821)
Notice to Ship Owners, Agents, Masters, Skippers of Fishing Vessels and all seafarers.
This Notice should be read in conjunction with Merchant Shipping Notice MSN 1768 (M+F)
MERCHANT SHIPPING NOTICE
Corrigendum Summary
Since the publication of the Merchant Shipping Notice MSN 1768 (M+F), issued in August 2003 thefollowing corrections should be noted ;
MSN 1768 (M+F)(Corrigendum)
1
1. Eye Medicines Page 12 please insert an astrix(*) against each recommended eye medicinequantity listed for Category A and B, excludingAntibiotic ointment, to indicate that thespecified quantity is considered sufficientregardless of crew size.
2. Recommended Additional Equipment, Page 18 The number “1” should be insertedunder the column titled “Category A” againstrecommended additional equipment item“Stretcher equipment (A system for traumamanagement, i.e. immobilisation and stretcherequipment most suited for treatment on thevessel concerned)”.
3. Annex 4, Page 23 Paragraph 1 should read:“When a UK registered vessel is carrying
a dangerous substance or substances, inquantities in excess of those defined in column7 of the Dangerous Goods list of the IMDGCode , as whole or part of the cargo, the Master must ensure the correct antidote to the substance (plus the necessary ancillaryequipment e.g. syringes) is carried. The correct antidote can be found in the IMOMedical First Aid Guide For Ships (MFAG)2000 edition. Any updating of the IMOInternational Maritime Dangerous Goods Code or MFAG should be taken into accountwhen preparing the list of medicines to be carried”.
4. General advice about medicines, Page 26 2nd
Paragraph should read : “When obtainingmedicinal products, ensure that they are
labelled with their strength (e.g. 125mg pertablet or 125 mg per 5 ml), and expiry date, andthat they are packaged in their originalmanufactured packs in accordance with the UKmedicines legislation”.
5. Obtaining Controlled Drugs Page 27, Pleasedelete the word ‘retail’ from the first sentence.
6. Annex 8, Page 36 1st Paragraph: Please deletethe word ‘retail’ from the first sentence.
2
Any queries on the content of the Corrigendumshould be addressed to:
Seafarer Health and Safety BranchMaritime & Coastguard AgencySpring Place105 Commercial RoadSouthamptonSO15 1EG
Tel: 023 80 329249Fax: 023 80 329 251Email: seafarer_h&[email protected]
General enquiries: 24 Hour Info [email protected] 600 6505
MCA Internet Address: http://www.mcga.gov.uk
File Ref: MC 016/022/0140
Published: 11/2003
© Crown Copyright 2003
The MCA is an executive agencyof the Department for TransportSafer Lives, Safer Ships, Cleaner Seas
MERCHANT SHIPPING NOTICE
MSN 1751 (M+F)
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Harmonised System of Survey and Certification (HSSC)Notice to Shipowners, Ship Operators, Masters and Officers of Merchant Ships, CertifyingAuthorities and Surveyors.
This MSN cancels M963 and M 1612
Summary
This Merchant Shipping Notice provides background and necessary detail to accompany theMerchant Shipping (Survey and Certification) (Amendment) Regulations 2000.
The above regulations implement the Protocol of 1988 relating to the International Convention for theSafety of Life at Sea 1974, which harmonises the periods of validity and intervals between surveys forthe nine main convention certificates. These are listed in the attached Annex.
There is a new provision for a certificate known as the Cargo Ship Safety Certificate which may beissued as an alternative to the three existing cargo ship safety certificates, namely Cargo Ship SafetyConstruction, Cargo Ship Safety Equipment and Cargo Ship Safety Radio.
Background
1. The Merchant Shipping (Survey andCertification) (Amendment) Regulations2000 apply the Harmonised System ofSurvey and Certification in the UK. The 1988SOLAS and Load Lines Protocols formallyentered into force internationally on 3 February 2000, together with amendmentsto MARPOL 73/78 and the InternationalBulk Chemical (IBC) Code, International GasCarrier (IGC) Code, Bulk Chemicals (BCH)Code, and Gas Carrier (GC) Code. TheUnited Kingdom ratified both Protocols on 8March 2000 with implementing legislationcoming into force three months later.
2. The Harmonised System of Survey andCertification (HSSC) seeks to standardise theperiod of validity and the intervals betweensurveys for the nine main conventioncertificates to a maximum period of validlyfor all certificates except a passenger ship
safety certificate to five years. In so doing itaims to simplify the survey and certificationprocess. Following a period of transition, thestreamlined format of the HSSC will bringbenefits to the industry in terms of flexibilityof survey schedule, reduced numbers of surveyors, survey time and paperwork, all therefore reducing costs.
Survey Types
3. Under the HSSC, there are seven types of survey:
a) Initial Survey. b) Renewal Survey. c) Periodical Survey.d) Intermediate Survey. e) Annual Survey. f) Inspection of the Outside of the Ships
Bottom. g) Additional Survey.
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SCOPE OF SURVEYS
Passenger ships
An initial survey of a passenger ship shallconsist of a complete inspection of the ship’sstructure, machinery and equipment,including the outside of the ship’s bottom andthe inside and outside of the boilers, such as toensure that the arrangements, materials andscantlings of the structure, boilers and otherpressure vessels and their appurtenances,main and auxiliary machinery, electricalinstallation, radio installations including thoseused in life-saving appliances, fire protection,fire safety systems and appliances, life-savingappliances and arrangements, shipbornenavigational equipment, nautical publications,means of embarkation for pilots, lights,shapes, means of making sound and distresssignals and other equipment fully complywith the requirements of the relevantregulations, and that the workmanship of allparts of the ship and its equipment is in allrespects satisfactory.
A renewal survey of a passenger ship shallinclude an inspection of the structure,boilers and other pressure vessels,machinery and equipment, including theoutside the ship’s bottom, such as to ensurethat the arrangements, materials andscantlings of the structure, boilers and otherpressure vessels and their appurtenances,main and auxiliary machinery, electricalinstallation, radio installations includingthose used in life-saving appliances, fireprotection, fire safety systems andappliances, life-saving appliances andarrangements, shipborne navigationalequipment, nautical publications, means ofembarkation for pilots, lights, shapes, meansof making sound and distress signals andother equipment is in satisfactory conditionand is fit for the service for which it isintended, and fully complies with therequirements of the relevant regulations.
An additional survey, either general orpartial, according to the circumstances, shallbe made following a repair or renewal. Thesurvey shall be such as to ensure that thenecessary repairs or renewals have beeneffectively carried out, that the material andworkmanship are in all respects satisfactory,and that the ship complies with theprovisions of the relevant regulations.
Cargo ships
Cargo ship safety equipment
An initial survey of cargo ship safetyequipment shall include an inspection of thefire safety systems and appliances, life-savingappliances and arrangements except radioinstallations, the shipborne navigationalequipment, means of embarkation for pilotsand other equipment to which Chapters II-1,II-2, III and V of the 1974 SOLAS Conventionapply, to ensure that they comply with therequirements of the relevant regulations, andthey are in satisfactory condition and are fitfor the service for which the ship is intended.In addition the fire control plans, nauticalpublications, lights, shapes, means of makingsound signals and distress signals shall alsobe subject to this survey.
An annual survey shall include a generalinspection of the equipment referred toabove to ensure that it has been maintainedto conform with the provisions of therelevant regulations to ensure that the shipin all respects will remain fit to proceed tosea without danger to the ship or persons onboard and that it remains satisfactory for theservice for which the ship is intended.
A renewal survey and a periodical surveyshall include an inspection of the equipmentreferred to in the initial survey to ensure thatit complies with the relevant requirements ofthe relevant regulations, is in satisfactorycondition and is fit for the service for whichthe ship is intended.
Cargo ship radio installations
An initial survey of cargo ship radioinstallation equipment shall include acomplete inspection of the radio installationsof cargo ships, including those used in life-saving appliances, to ensure that theycomply with the requirements of therelevant regulations.
A renewal survey and a periodical surveywill include an inspection of the radioinstallations of cargo ships, including thoseused in life-saving appliances, to ensure thatthey comply with the requirements of therelevant regulations.
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Cargo ship structure, machinery andequipment
An initial survey shall include a completeinspection of the structure, machinery andequipment, including an inspection of theoutside of the ship’s bottom, before the shipenters service. The survey shall be such as toensure that the arrangements, materials,scantling and workmanship of the structure,boilers and other pressure vessels, theirappurtenances, main and auxiliarymachinery including steering gear andassociated control systems, electricalinstallation and other equipment, and in thecase of tankers, the pump-rooms, cargo,bunker and ventilation piping systems andassociated safety devices comply with therequirements of the relevant regulations, arein satisfactory condition and are fit for theservice for which the ship is intended andthat the required stability information isprovided. In the case of tankers such asurvey shall also include an inspection of thepump-rooms, cargo, bunker and ventilationpiping systems and associated safety devices.
A renewal survey will include an inspectionof the ship’s structure, machinery andequipment such as to ensure that theycomply with the requirements of therelevant regulations, are in satisfactorycondition and are fit for the service for whichthey are intended.
An intermediate survey will include aninspection of the structure, boilers and otherpressure vessels, machinery and equipment,the steering gear and the associated controlsystems and electrical installations, and inthe case of tankers, the pump-rooms, cargo,bunker and ventilation piping systems andassociated safety devices and the testing ofinsulation resistance of electrical installationsin dangerous zones to ensure that theyremain satisfactory for the service for whichthe ship is intended.
An annual survey will include a generalinspection of the structure, machinery andequipment referred to above to ensure thatthey have been maintained to conform withthe provisions of the relevant regulations toensure that the ship in all respects willremain fit to proceed to sea without dangerto the ship or persons on board, and thatthey remain satisfactory for the service forwhich the ship is intended.
Inspection of the outside of the ship’sbottom
The inspection of the outside of the ship’sbottom is a separate survey.
• Passenger shipsFor passenger ships the inspection is requiredevery year. On the years in which the out ofwater inspection does not take place, an inwater inspection of the ship’s bottom shall becarried out. As a minimum, two of thesesurveys in any five year period, at intervalsnot exceeding 36 months, shall be conductedwith the ship out of the water.
• Cargo shipsFor cargo ships there shall be a minimum oftwo inspections during any five year periodat intervals not exceeding 36 months.Inspections should normally be carried outwith the ship out of the water, howeverconsideration may be given to alternateinspections being carried out with the ship afloat.
Outline of HSSC
4. The main points of the Harmonised Systemof Survey and Certification (see Annex for adiagrammatic overview) are as follows:
a) The maximum period of validity of allcertificates except the passenger shipsafety certificate is five years. Thepassenger ship safety certificate shall berenewed annually.
b) Each full term of five years (or one year)will follow directly on from the previousone (unless a ship is laid up orundergoing major repairs); eachcertificate will be dated from the expirydate of the previous one.
c) In order to provide the necessaryflexibility, the renewal survey may becarried out up to three months before theexpiry of the existing certificate. The newcertificate will still be dated from theexpiry date of the old certificate.
d) A certificate may also be extended by aperiod of up to three months (or forships engaged on short voyages there isa period of grace of one month) in orderthat the renewal survey may be carriedout. However, the new certificate will
4
still be dated from the expiry date of the old certificate before the extension was granted.
e) Where a renewal survey has beencompleted and a certificate cannot beissued or placed aboard the ship beforethe expiry date of the existing certificate,the existing certificate may be endorsedand shall be accepted as the newcertificate for a period of up to fivemonths from the expiry date.
f) A certificate (other than a passengercertificate) that has been issued initiallyfor a period of less than five years maybe extended to the maximum period offive years provided that the minimumpattern of surveys is maintained.
g) Every certificate will be subject to anAnnual, Intermediate or Periodicalsurvey each year within three months ofits anniversary date (the day and monthof each year corresponding to the date ofexpiry) as follows:
(i) The Passenger Certificate (PC)requires a Renewal survey each year.
(ii) The Cargo Ship Safety RadioCertificate (RADIO) requires aPeriodical survey each year.
(iii) The International Load LineCertificate (LOADLINE) requires anAnnual survey each year.
(iv) The Cargo Ship Safety EquipmentCertificate (SEC) requires an Annualsurvey every year. On either thesecond or third year this is replacedwith a Periodical survey.
(v) The Cargo Ship Safety ConstructionCertificate (SAFCON), theInternational Certificate of Fitness forthe Carriage of Liquefied Gases inBulk (IGC/GC), the InternationalCertificate of Fitness for the Carriageof Dangerous Chemicals in Bulk(IBC/BCH), the International OilPollution Prevention Certificate(IOPPC) and the InternationalPollution Prevention Certificate forthe Carriage of Noxious LiquidSubstances in Bulk all require Annualsurveys each year. On either the
second or third year this is replacedwith an Intermediate survey.
(h If an Annual, Intermediate or PeriodicalSurvey is completed more than threemonths before the anniversary date, theanniversary date may be amended to suitand the expiry date of the certificatebrought forward by a correspondingperiod or, if the expiry date is to remainunchanged, additional surveys, asappropriate, carried out so that thepattern of surveys remains the same andthe maximum intervals between thevarious types of surveys are not exceeded.
(i) A new Cargo Ship Safety Certificate(CSSC), which includes provision forrecording all the surveys required for theCargo Ship Safety Equipment Certificate,the Cargo Ship Safety Radio Certificateand the Cargo Ship Safety ConstructionCertificate, may be issued as analternative to the existing cargo shipsafety certificates.
(j) In general the UK will model itsinstructions for guidance of surveyors onthe Survey Guidelines under theHarmonised System of Survey andCertification (IMO Resolution A.746 (18)).
5. In complying with the provisions ofRegulation 5(1) of these regulations as theyapply to the Cargo Ship Safety Certificate,the Certifying Authority should ensure thatthey have in their possession declarations of satisfactory survey before the issue of the CSSC.
Relevant UK Legislation
6. The current provisions for survey andcertification under UK legislation arecontained in the following StatutoryInstruments :-
19995/1210 MS (Survey and Certification)Regulations;
*1994/2264 MS (Gas Carriers) Regulations;
*1996/3010 MS( Dangerous or NoxiousLiquid Substances in Bulk)Regulations;
1968/1053 MS (Load Line ) Rules;
*1996/2154 MS (Prevention of Oil Pollution)Regulations.
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7. To ensure full harmonisation of all the nineconvention certificates those regulationsmarked with * require further minoramendment after 8 June 2000 but this shouldnot affect the practical application of HSSCprovisions in the mean time.
Transitional arrangements
8. The current certificates that are on board aparticular ship on 8 June 2000 will remain inforce until they expire or until it is decidedto implement the HSSC on that ship.
9. The owner, in conjunction with theadministration and any recognisedorganisation that issue certificates on theirbehalf, will then agree a mutually convenientdate on which to implement the HSSC for theship. This will normally be the latest expirydate of certificates issued under the SOLAS,Loadline and MARPOL Conventions.Alternatively a date may be agreed betweenthe shipowner or Company to coincide withthe expiry date of the Cargo Ship SafetyConstruction Certificate or with the date ofdry docking, refit or repair.
10. In the case where an existing certificate hasexpired before the introduction of theharmonised system, a new certificate usingthe form prescribed under the harmonisedsystem may be issued after the renewalsurvey has been carried out. The validity ofthe new certificate shall be limited to the dateof the introduction of the harmonised systemfor that ship (as set out in paragraph 6).
11. On the agreed date, renewal surveys leadingto the issue of a complete set of newcertificates will be carried out and newcertificates issued under the harmonisedsystem. The anniversary date common to allcertificates should be specified. Renewalsurveys carried out within three months ofthe date of the introduction of the harmonisedsystem shall be valid and the extent ofrenewal surveys to be carried out shall takeaccount of the date and extent of the previousrenewal surveys if carried out recently.
12. The survey requirements, periods of validityand extension provisions that form part ofthe HSSC will then apply to each ship towhich the new certificates have been issued.
Survey Policy BranchMaritime and Coastguard AgencySpring Place105 Commercial RoadSouthampton SO15 1EG
Tel: 023 80329518Fax: 023 80329104
June 2000
MS 103/001/0214An executive agency of the Department of the
Environment, Transport and the Regions
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I N T E R N ATIONAL LABOUR ORGANIZATION CONVENTION(ILO) 178 AND RECOMMENDATION 185 - CONCERNINGTHE INSPECTION OF SEAFARERS’ WORKING ANDLIVING CONDITIONS
Notice to Ship Owners, Ship Operators, Managers, Manning Agents, Trade Unions and Seafarers
This notice should be read in conjunction with existing regulations
MERCHANT SHIPPING NOTICE
SummaryKey Notes:
The purpose of this Merchant Shipping Notice is to alert owners, operators, managers, manningagents, trade unions and seafarers to the fact that the UK Government has ratified ILO Convention178 and taken note of the associated Recommendation 185 concerning the inspection of seafarers’working and living conditions.
Ratification took place on 2 July 2003 and provisions become mandatory one year on - from 2 July2004. ILO 178 Inspections will apply to UK seagoing vessels of 500 gross tonnage and over, includingseagoing tugs.
Inspections will be carried out at approximately 2 yearly intervals. Where practicable these maybe arranged before 2 July 2004 to coincide with forthcoming ISM renewals
MSN 1769 (M)
1
1 Introduction / Background
1.1 The ILO is the United Nation’s bodyresponsible for setting internationals t a n d a rds for working and livingconditions. ILO Convention 178 requiresmembers to implement a formal inspectionregime to verify compliance with therelevant national legislation and in the caseof merchant shipping, to ILO Convention147 - the Merchant Shipping (MinimumS t a n d a rds Convention). No newregulations or penalties are introduced bythese measures. The term “seafarer” means
a person who is employed in any capacityon board a seagoing ship to which thisConvention applies.
1.2 The Maritime and Coastguard A g e n c y(MCA) will implement a regular inspection regime and apply the ILORecommendations to the Convention topromote and ensure effective co-operationbetween inspectors, ship owners, seafarersand their respective organisations, in orderto maintain or improve seafarers’ workingand living conditions.
1/2
2
1.3 These requirements will apply to seagoingships of 500 Gross Tonnage and over,including seagoing tugs and vessels suchas oil rigs and drilling platforms whenengaged in navigation. Throughout thisdocument the term ship or vessel alsoincludes seagoing tugs and such rigs and platforms.
1.4 The existing inspection regime willcontinue to apply to vessels below 500gross tonnage not requiring these regularinspections according to ILO 178.
2 Organisation of Inspections
2.1 The MCA will carry out inspections ata p p roximately two and a half yearintervals but not exceeding the three yearsstipulated by the Convention (and wherepractical more frequently). Inspections canbe timed to coincide with InternationalSafety Management (ISM) Code audits of individual ship Safety ManagementCertificates (SMC) to minimise theinconvenience to ship owners and Masters.
2.2 UK ratified this Convention on 2 July 2003with a coming in to force date twelvemonths later on 2 July 2004. Earlycompliance with this Convention prior to 2July 2004 is encouraged. Powers ofinspection exist now, and where v e rpracticable MCA surveyors will carry outsuch inspections prior to 2 July 2004 andissue the new report of inspection whichwill demonstrate compliance with ILO 178 Convention.
2.3 For ships joining the UK Register, theMCA’s intention is to carry out ILO 178inspection at interim ISM audit as part ofthe UK’s flag-in process. Where this is notundertaken directly by the MCA then therewill be a full ISM audit/ILO inspectionwithin six months undertaken by the MCA.
2.4 For ships not covered by the ISM CodeAudits, inspections will be carried out in conjunction with other surveys or othert a rgeted inspections carried out by the MCA.
3 Scope of Inspections
3.1 The following areas will be subject toinspection insofar as they are covered bynational laws and regulations many of
which have been based on the relevant ILOConventions, including ILO 147 - theMerchant Shipping (Minimum Standards)Convention:
• Maintenance and cleanliness ofshipboard working and living areas.
• Minimum Age• Articles of A g reement (Cre w
Agreements) • Food and Catering• Crew Accommodation• Recruitment• Manning• Qualifications• Hours of Work• Medical Certificates • Prevention of Occupational Accidents• Medical Care• Sickness and Injury Benefits• Social Welfare• Repatriation• Terms and Conditions of Employment• F reedom of Association/Right to
Organise
3.2 While the majority of the obligations underthe Convention are the responsibility of the MCA to enforce some obligations will fall in the purview of other government departments.
4 Crew Complaints
4.1 If the MCA receives a complaint or obtainsevidence that a vessel does not conform toMerchant Shipping legislation in respect ofseafarers’ working and living conditions,actions will be taken to inspect the ship assoon as practicable. All such matters will betreated in strict confidence.
4.2 Masters, crew members, representatives ofseafarers or any other persons, wishing tolodge a complaint should contact the localMCA Marine Office (contact addresses andtelephone numbers attached) or for shipsoutside the UK, the contact at the end ofthis notice or the local UK consulate. Wherepossible efforts should be made to use the shipboard and company grievanceprocedures first before taking this step.
4.3 If a complaint is received and the shipcannot be inspected at a UK port within a reasonably short period determined by the seriousness of the complaint, thisinformation should be passed to the MCA’s
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Inspection Branch. Arrangements will thenbe made for an inspection to be carried out on its behalf by a reliable authority.Failing that, arrangements may need to bemade for a chargeable visit abroad by an MCA surveyor.
5 Ship Construction
5.1 In cases of substantial changes in constru c t i o nor accommodation arrangements, the shipmust be inspected within three months fro msuch changes to ensure that seafare r s ’working and living conditions have not beenadversely aff e c t e d .
6 Inspections
6.1 Inspectors will be empowered to carry outany examination, test or inquiry theyconsider necessary to ensure that legalprovisions as provided by the MerchantShipping Acts are being strictly observed.Where there is reason for example for anInspector to believe that products or cargo,drinking water, provisions, materials andsubstances used or handled are causing arisk to working and living conditions, thensamples may be taken for analysis. In thosecircumstances, the ship’s Master will beinformed and where appropriate, theseafarers and/or their representatives.
6.2 Inspectors will provide an inspectionreport and, if appropriate, re q u i re thatdeficiencies are rectified according tostandard inspection reporting procedures.
6.3 The report will be given to the Master of the ship. A copy of the report is to be posted on the ship’s notice board for the information of the seafarers. A copymay also be sent to the seafare r s ’re p resentatives. A further copy of thereport will be retained by the MCA.
6.4 Where there are grounds to believe that adeficiency constitutes a significant dangerto seafarers’ health and safety, the ship,subject to a right of appeal, will, unless aP rohibition or Improvement Notice isissued in appropriate cases, be preventedf rom leaving port until appro p r i a t eremedial action has been taken. A l lreasonable efforts will be made to avoid avessel being unreasonably detained or delayed.
6.5 A fee, in accordance with the MerchantShipping (Fees) Regulations will becharged for any inspection which results inany re-visit to check that deficiencies havebeen rectified.
6.6 Subject to paragraph 6.5 above, regularinspections will be carried out free ofcharge in cases where the inspection cancoincide with the ISM Code audit or otherregular survey carried out by MCA, asexplained in paragraph 2. In cases where this has not been possible, for theconvenience of the ship owner, and an ILOinspection is required overseas, the MCAwill charge a fee for the additional time andexpenses involved in having to carry out astandalone inspection.
6.7 Inspectors will have discretion to givewarning and advice instead of institutingor recommending formal proceedings.
6.8 Provisions for penalties already exist incurrent legislation and will be applied asappropriate.
7. Records of Inspections
7.1 The MCA will maintain re c o rds ofinspections. It will also publish an annualreport on inspection activities within sixmonths of the end of the year. At Annex 1is a list of MCA local Marine Offices and atAnnex 2 an example of the report form tobe used.
7.2 Annex 3 provides guidance for surveyorson the principles of application of thisConvention.
8. Monitoring
8.1 Ship owner and seafarer organisations willbe consulted by the MCA annually aboutthe application of these arrangements.
9. Further Information
9.1 Further information on the contents of thisNotice can be obtained from the addressbelow:
Inspection BranchMaritime and Coastguard AgencyBay 1/01, Spring Place105 Commercial RoadSO15 1EG
Telephone: 023 8032 9 219Fax: 023 8032 9 104E-Mail: “[email protected]”
General enquiries: 24 Hour Info [email protected] 600 6505
MCA Website Address: Internet:http://www.mcga.gov.uk
File Ref: MC 024/007/0051
Published: April 2004
© Crown Copyright 2004
Safer Lives, Safer Ships, Cleaner Seas
4
Annex 1: MCA Marine Offices
East of England Region
DOVER MARINE OFFICEMaritime & Coastguard AgencyLangdon BatterySwingateDOVERCT15 5NATel: 01304 218500Fax: 01304 218505
ORPINGTON MARINE OFFICEMaritime & Coastguard AgencyCentral Court1 Knoll RiseORPINGTONKentBR6 0JATel: 01689 892807Fax: 01689 890446
SOUTHAMPTON MARINE OFFICEMaritime & Coastguard AgencySpring Place105 Commercial RoadSOUTHAMPTONSO15 1EGTel: 02380 329 329Fax: 02380 329 351
HULL MARINE OFFICE (BEVERLEY)Maritime & Coastguard AgencyCrosskill HouseMill LaneBEVERLEYHU17 9JB Tel: 01482 866606Fax: 01482 869989
HARWICH MARINE OFFICEMaritime & Coastguard AgencyEast TerraceWALTON-ON-NAZEEssexCO14 8PYTel: 01255 682107Fax: 01255 682108
TYNE MARINE OFFICEMaritime & Coastguard AgencyCompass HouseTyne DockSouth ShieldsTyne & WearNE34 9PYTel: 0191 4969900Fax: 0191 4969901
STOCKTON MARINE OFFICEMaritime & Coastguard Agency3rd Floor, Victoria HousePearson Court, Pearson WayTeesdale ParkSTOCKTON ON TEESTS17 6PT Tel: 01642 611040Fax: 01642 614048
GREAT YARMOUTH MARINE OFFICEMaritime & Coastguard Agency4th Floor,Havenbridge HouseGREAT YARMOUTHNorfolkNR30 2HZ Tel: 01493 841300Fax: 01493 841334
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Wales and West of England Region
CARDIFF MARINE OFFICEMaritime & Coastguard AgencyAnchor CourtOcean WayCARDIFFCF24 5JWTel: 029 2044 8822Fax: 029 2044 8810
LIVERPOOL MARINE OFFICEMaritime & Coastguard AgencyHall Road WestCrosbyLIVERPOOLL23 8SYTel: 0151 9316600Fax: 0151 9316615
MILFORD HAVEN MARINE OFFICEMaritime & Coastguard AgencyGorsewood Drive, HakinMILFORD HAVENPembrokeshireSA73 3HB Tel: 01646 699604Fax: 01646 699606
FALMOUTH MARINE OFFICEMaritime & Coastguard AgencyPendennis PointCastle DriveFALMOUTHCornwallTR11 4WZ Tel: 01326 310800Fax: 01326 314331
PLYMOUTH MARINE OFFICEMaritime & Coastguard AgencyNew Fish Market, Baylys WharfFish QuayPLYMOUTHPL4 0LH Tel: 01752 266211Fax: 01752 225826
Scotland and Northern Ireland Region
ABERDEEN MARINE OFFICEMaritime & Coastguard AgencyMarine HouseBlaikies QuayABERDEENAB11 5EZ Tel: 01224 597900Fax: 01224 571920
BELFAST MARINE OFFICEMaritime & Coastguard AgencyBregenz HouseQuay StreetBangorBT20 5EDTel: 028 91475310Fax: 028 91475321
GLASGOW MARINE OFFICEMaritime & Coastguard AgencyNavy BuildingsEldon StreetInverclydeGLASGOWPA16 7QYTel: 01475 553370Fax: 01475 553357
LEITH MARINE OFFICEMaritime & Coastguard Agency1 John’s PlaceLeithEDINBURGHEH6 7ELTel: 0131 5545488Fax: 0131 5547689
SHETLAND MARINE OFFICEMaritime & Coastguard AgencyThe KnabKnab RoadLERWICKShetlandZE1 0AX Tel: 01595 743514Fax: 01595 696816
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ANNEX 2
The Master should arrange for a copy of this form to be posted on the ship’s notice board for the information of the seafarers in accordance with Article 9 (1) of ILO Convention 178
REPORT OF INSPECTION OF
SEAFARERS’ WORKING AND
LIVING CONDITIONS
MSF 1656 Rev 10/03
2. Name of Ship 6. IMO No: 6a. Official No: 5. CallSign:
4. Type of Ship 7. GT 8. Year of Build
9. Date of Inspection 10. Port of Inspection:
Scope of InspectionNo Area Conditions Deficiency Remarks
Examined (Y/N)(X) (If yes see
MSF 1603Form B)
1 Standard of maintenance & cleanlinessof living and working areas
2 Minimum age
3 Articles of Agreement (Crew Agreements)
4 Food, catering, hygiene
5 Crew Accomodation
6 Recruitment
7 Manning
8 Qualifications
9 Hours of work
10 Medical examinations
11 Prevention of occupational accidents
12 Medical care
13 Sickness & injury benefits
14 Social welfare & related matters, including Freedom of Association andRight to Organise
15 Repatriation
16 Terms and conditions of employment
This report must be retained on board for a period of 3 years and must be made available for consultation by MCA o fficers at all times
Name(duly authorised inspector (s)
Signature
Telephone +44 (0)Fax + 44 (0)Email mcga.gov.uk
MCA Office Address
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This report has been issued solely for the purpose of informing the master, other seafarers and other port states that an inspection of working andliving conditions has been carried out in accordance with ILO 178 Convention. This report indicates the results of the inspection, which is a samplingprocess and cannot be construed as a complete examination of every item or that it conforms compliance with any requirements other than requiredby the ILO Convention.
Page ofMaster’s Copy / Ship’s Copy / MCA Copy
MCA Office Stamp
Annex 3
Guidance for Surveyors Inspection of Working and Living Conditions
Introduction
This document is primarily intended to provide guidance to surveyors but may be of value to shipowners, managers, manning agents, masters and crew in providing information on the principles to beobserved and scope of inspections.
ILO Convention 178 and Recommendation 185 requires the UK to maintain a system of inspection ofseafarers’ working and living conditions.
Requirements apply to UK registered seagoing ships of 500 gt and over, including seagoing tugs butexcluding fishing vessels. (Note - the application of the Convention to Fishing Vessels is subject toseparate consultation).
The MCA will act as the UK central co-ordinating authority for the purposes of ILO 178 and in this respectmay need to advise other public institutions or Government Departments when a complaint has beenreceived or when an apparent breach of non - Merchant Shipping legislation is discovered. MCA will beresponsible for enforcement of Merchant Shipping legislation but does not have the authority forenforcement for other national legislation. Responsibility for enforcement remains with the appropriateauthority and MCA will only act as informant or in a liaison capacity.
The Convention requires that ships be inspected at intervals not exceeding 3 years. It also requires shipsto be inspected if a complaint is received or there is evidence that a ship does not conform to existinglegislation in respect of seafarers’ working and living conditions. Additionally where substantial changesin construction or accommodation arrangements occur, the ship should be inspected within 3 months ofsuch changes taking place.
ILO Recommendation 185 concerning the inspections of seafarers’ working and living conditions amongother things, recommends that inspectors should alert the central co-ordinating authority, if there are anydeficiencies or abuses not specifically covered by existing legal provisions. In this respect inspectors mayalso submit proposals for the improvement of laws and regulations. As the MCA is the co-ordinatingauthority, inspectors would if necessary inform the appropriate MCA Headquarters division.
More detailed guidance on working and living conditions is available from other sources such as theInstructions for the Guidance of Surveyors (Survey of Crew Accommodation in Merchant Ships), variousStatutory Instruments, Marine Guidance Notices and Merchant Shipping Notices. The Manual for PSCOfficers and Inspection and Enforcement Policy also contain relevant guidance but are not available toanyone outside MCA. Therefore wherever possible cross-references are given to relevant documents andsections of various manuals which are available in the public domain.
Organisation of Inspections
Wherever possible inspections will be carried out at the same time as Safety Management (ISM) CodeAudits to minimise the inconvenience to ship owners and masters. For ships not covered by the ISM CodeAudits, inspections will be carried out in conjunction with other surveys or other targeted inspections.Sufficient time should be allowed to carry out the inspection to a level that indicates compliance with thevarious aspects. The time spent on the inspection will be non-chargeable unless a revisit is required or theinspection needs to be carried out overseas at a time other than when other surveys or audits are required.Inspections should be duly recorded under the appropriate MCA time recording number.
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Scope of Inspections
Maintenance and cleanliness of shipboard working and living areasMinimum AgeArticles of Agreement (Crew Agreements)Food and CateringCrew AccommodationRecruitmentManningQualificationsHours of WorkMedical Certificates Prevention of Occupational AccidentsMedical CareSickness and Injury BenefitsSocial WelfareRepatriationTerms and Conditions of EmploymentFreedom of Association
While the majority of the obligations under the Convention are the responsibility of the MCA to enforcesome obligations will fall in the purview of other government departments. Where cross-departmentalenforcement of these obligations occurs Inspectors should seek to inform the appropriate authorityaccordingly.
Records of Inspection
Inspectors should complete an ILO 178 specific inspection report (MSF 1656). If there are ILO relateddeficiencies found, inspectors should also complete a general inspection report (MSF 1602/03) accordingto standard inspection procedures, using the appropriate codes. The report(s) will then be given to theMaster of the ship. Members of crew must have access to the ILO 178 inspection report. The Inspectorshould therefore ensure that a copy of MSF 1656 is posted on the ships’ notice board by the Master andthat he is informed accordingly. A copy may also be sent to seafarers’ representative where this isrequested and contact details are provided. A file copy of the ILO 178 inspection report will be retainedin the local marine office.
Inspectors should use discretion to give a warning and advice instead of instituting or recommendingformal proceedings. However if there are grounds to believe that a deficiency constitutes a significantdanger to seafarers’ health and safety, the ship, subject to a right of appeal, may be detained untilappropriate remedial action has been taken.
Confirmation should be sought from the owners that deficiencies have been rectified.
Fees
As previously stated a fee will be charged only in the case of a re-visit, or if the inspection needs to becarried out overseas at a time other than when other surveys or audits are required. Ship owners shouldbe informed that the time required to complete a stand alone ILO inspection will be greater than if carriedout in conjunction with an ISM audit.
Maintenance and cleanliness of shipboard working and living areas
The Inspector should inspect conditions and standards of maintenance of all shipboard working andliving areas. Attention should be given to heating, ventilation, lighting systems and other aspects likely toaffect the safety and health of crewmembers. Where there is reason for example for an Inspector to believethat products or cargo, provisions, materials and substances used or handled are causing a risk to workingand living conditions then samples may be taken for analysis. Taking samples for analysis is a specialisedactivity and should not be carried out by Inspectors. The ship’s Master or company representative will beinformed before any such action is taken and where appropriate the seafarers or their representatives.
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Minimum Age
No person below the age of 16 may be employed in any UK ship. Young persons between the age of 16and 18 years may be employed subject to the following conditions.
• The person is identified on the list of “young persons”• There are appropriate measures to protect young persons at work including a proper risk
assessment and that the person is fully informed• 16-18 year olds may not work at night unless as part of an established training programme • Health monitoring required if person is required to work at night or the risk assessment shows
that the person is at risk• Rest periods of at least 12 consecutive hours in every 24 hr period and 2 days in every week
are provided• Valid medical certificate
SI 1998/2411 (MGN 88) - H&SW Employment of Young Persons RegulationsSI 2002/2125 Hours of Work RegulationsS.55 of MSA 1995
Articles of Agreement (Crew Agreements)
Crew Agreements must be MCA approved. They can be either standard pre approved agreements asshown in MGN 148 or an agreement specifically approved by MCA (i.e non standard). Where furtheradvice is required, a copy can be sent to HQ Seafarers Health and Safety Branch who can provide furtherspecialist help.
The agreement or a certified copy should be aboard the vessel and a copy must also be posted where itcan be easily read by all crewmembers. Regulations require that a copy of crew lists be maintained at anaddress in the UK.
• Crew Agreements should be duly signed by shipowner/master and seafarers.• The Agreement should clearly state the rights and obligations of each party.• Full particulars of seafarers should be shown on the List of Crew, comprised in the crew
agreement including rates of pay.• Indefinite agreements must state the maximum period that a seafarer can be required to remain
on board between leave periods. Duty rosters may provide the details.• In certain circumstances, generally where vessels only spend short periods at sea e.g. dredgers,
tugs, sludge vessels, etc, an exemption from the requirement to have a crew agreement may begranted. Current exemptions are included on the exemption database and are time limited. Acopy of the exemption is also required to be carried on the vessel to which it relates. There mayhowever be older cases where there is no time limit, or references to legislation are out of date.Should such an exemption be found HQ Seafarers Health and Safety Branch should be advisedto enable them to follow the matter up with the vessel operator.
• Where crew work a regular rota of work/leave, e.g. ferries, tugs etc, a dispensation may begranted to permit them to go on leave/return from leave without having to sign on/off the crewagreement. Current dispensations are time limited but older ones are not. A copy of theDispensation is required to be carried on the vessel to which it relates. Should an olderDispensation be found HQ Seafarers Health and Safety Branch should be advised to enablethem to follow the matter up with the vessel operator.
SI 1991/2144 - Crew Agreements, Lists of Crew and Discharge of Seamen RegulationsMGN 148 - Approval of Crew Agreements
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Food Catering and Hygiene
Account should be taken of the number of persons on board the vessel and that conditions enable asatisfactory standard of hygiene operation and food safety based on cleanliness, personal hygiene,temperature control and food segregation.
If there are grounds to suspect that food or fresh water is not fit for human consumption and that it wouldbe appropriate to have samples taken and analysed, then Inspectors should contact the local Port HealthOffice. Taking samples for analysis is a specialised activity and should not be carried out by Inspectors.The ship’s Master or company representative will be informed before any such action is taken and whereappropriate the seafarers or their representatives.
The following points should be considered during inspections.
• General condition of catering spaces, furniture, equipment, fittings, lighting, ventilation andgutters/scuppers/grease traps.
• Entire areas should be easy to clean. • Cleanliness of catering personnel and suitable provision for washing and drying hands.• Sufficient equipment to store, prepare and serve food and clean the galley.• Measures taken to minimise the risk of harmful food contamination. • Sufficient amount of food aboard for the duration of the next voyage• Condition and variety of food.• Meat store should be kept at a minimum – 18º.• Proper procedures for defrosting meat.• Inspect records if available to provide evidence of good practice.• Food Hygiene training and qualifications.
SI 1989/102 - Provisions & Water RegulationsMGN 61 - Hygiene Guidelines
Crew Accommodation
Crew accommodation should comply with ILO Conventions 92 and 133 and reference should be made tothe crew accommodation Instructions for the Guidance of Surveyors. The crew accommodation should beso arranged to ensure adequate security, protection against weather and sea and insulation from heat orcold, undue noise and other air-borne pollution. If a crew accommodation exemption exists it should bechecked to ensure that it is current and has an expiry date. Unlimited exemptions relating to crewaccommodation are no longer valid and should be referred to HQ Seafarers Health and Safety Branch forappropriate action regarding replacement. Records of when the master last inspected the accommodationshould be kept.
Crew Cabins
• Ventilation should maintain a satisfactory air condition.• Heating system shielded if necessary to avoid danger.• Shielded lighting including a reading lamp at the head of each berth.• Watertight integrity at cabin porthole/deadlight• Sufficient floor area • Access to cabins is not direct from other working and store spaces• Berths should be provided with a spring bottom or spring under mattress and a top mattress of
a suitable material, or a suitably resilient mattress fitted on a ventilated base.• F u r n i t u re and fittings in cabins should provide a reasonable level of comfort and
facilitate tidiness.
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Mess-rooms and Recreational Spaces
Size of mess-room, equipment, tables and seats should be sufficient for the number of persons likely touse it at any one time. If recreational facilities are not provided separately from the mess room, it shouldprovide additional facilities for reading and writing. Working facilities in the mess-room should include:
• Cold drinking water supply• Sink• Kettle or water boiler• Refrigerator• Toaster
On ships of 8000 tons and over, there should be facilities for watching films and television, a separatehobbies and games room, and where practicable a separate swimming pool.
In every ship, deck space permanently reserved for the use of the crew for recreational purposes to beprovided on an open deck. The space should be adequate with regard to the number of crew and the sizeof the ship.
Sanitary Facilities
Sanitary accommodation should have sufficient lighting, heating and ventilation and provide adequatedrainage with cold and hot fresh water available in all wash spaces. Decks, bulkheads, partitions etcshould be impervious to damp and easily cleaned.
Where there are no private/semi private sanitary accommodation for crew, the following ratio should beapplied. One shower, washbasin, mirror and toilet should be provided for every 6 persons or less.Minimum number of toilets: under 800 tons - 3 toilets, 800 tons or over but under 3,000 tons - 4 toilets,3,000 tons or over - 6 toilets.
• Hot and cold hand wash and drying facilities • Toilet exhaust ventilation should be independent and direct to the open air• Toilets should have an ample flush of water, independently controlled• Sufficient screening to ensure privacy• Anti-scalding mixing valve for showers • Adequate drainage to ensure the free discharge of water from deck.
Where women seafarers are on board, there ought to be facilities for disposal of used sanitary towels andsupplies of sanitary towels in the stores.
Facilities for Washing and Drying Clothes (Wash Room)
• Suitable sinks and washing machines with an adequate supply of cold and hot fresh water• Drying machines and/or room adequately heated and ventilated with means for
hanging clothes• Sufficient ventilated compartments/lockers for hanging oilskins.
Miscellaneous Items relating to Crew Accommodation
Sickbay/Hospital required for a ship which is intended to be at sea for a continuous period of more than3 days and with a crew of 15 or more persons. WC and washbasin should be provided within the confinesof the hospital accommodation. The hospital must not be used as an extra cabin.
Secure medical locker suitable for the storage of medicines.
Lockers for oilskins and working clothes should be well ventilated accommodation outside butconvenient to cabins.
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Mosquito Protection - if ships are trading to mosquito-infested ports, suitable screening should beavailable to be fitted to all doors, ventilators etc capable of being opened.Offices - in every ship of 3,000 tons or over, two appropriately furnished rooms to be provided solely foruse as offices.
Masters Inspections - weekly and recorded in Official Log Book
Vermin - if there are signs of cockroach or other vermin check to establish control measures in place.
SI 1997 No 1508 - Crew Accommodation RegulationsMSN 1214 – Recommendation to prevent Freshwater ContaminationCrew Accommodation Instructions - various Sections in Chapter 2
Supply of Drinking Water and Fresh Water
Ships often use shoreside hoses, if possible check that they are watertight and stored and capped in asecure area. Physically check quality of water at random using different outlets. It should be fresh, clearand without taint. Maintenance records - in a complex system there should be documentary evidenceavailable detailing maintenance arrangements for each tank and principal unit in the system. Records ofwhen the water was last chlorinated should be checked. Failure to keep records could be a deficiencyissue. Other points to note.
• Hot water should be stored at a temperature of at least 60ºC* and delivered at tap outlet at atemperature no higher than 50ºC to avoid scalding.
• Piping should be insulated where hot and cold pipes run together• Storage tanks should be cleaned and disinfected at 12 monthly intervals• Shower heads to be regularly cleaned and disinfected (recommend 3 monthly intervals)
* SI 1997/1508 - MS Crew Accommodation Regulations requires a constant temperature of at least66ºC but other official sources stipulate 60ºC. MSN 1214 Recommendations to Prevent Freshwater ContaminationMSN 1401 - Disinfecting Fresh WaterWHO Guide to Ship Sanitation (New Guide currently in draft form)BS EN ISO 15748-1:2002 BS EN ISO 15748-2:2002 HSC Approved Code of Practice - The Control of Legionella Bacteria in Water Systems
Air Conditioning Systems
In complex systems there should be documentary evidence available detailing maintenancearrangements. Filters should be inspected weekly and cleaning is recommended at intervals of not morethan 3 months.
MGN 38 + Amend – Contamination of Ship’s AC system by Legionella bacteriaHSE Approved Code of Practice - The Control of Legionella Bacteria in Water Systems
Waste Disposal
If applicable the shipboard incinerator should meet the standard specification developed by IMO. Lookfor evidence of maintenance of sewage treatment facilities.
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MGN 143 - Marpol 73/78 Annex VI
Garbage - suitable secure storage arrangements for retention of garbage (this is particularly relevant onpassenger ships). Food Waste - disposal into the sea not less than 12 miles from land or not less than 3miles if passed through a suitable grinder.
SI 1998/1377 – Prevention of Pollution by Garbage RegulationsMSN 1720 - As above
Recruitment
Employment agencies operating in the UK including those recruiting seafarers, are required to meet theminimum standards of conduct established under the Employment Agencies Act 1973 and associatedregulations. This legislation seeks to protect those using agency services.
Manning
According to Safe Manning Document
SI 1997/1911 - Training, Certification and Safe Manning RegulationsSI 1997/1320 + SI 2000/484 - Safe Manning, Hours of Work and Watchkeeping Regulations+ MSN 1767 - Safe Manning, Hours of Work and WatchkeepingMSF 4232 - Safe Manning Document for a UK Registered Sea-going Ship
Qualifications and Training
All according to STCW 1995 standards and the ISM Code (section 6).
SI 1970/294 - Certificate of Competency as AB RegulationsSI 1981/1076 - Ship’s Cooks RegulationsSI 1997/348 + SI 1997/1911 - Training and Certification RegulationsVarious MGNs
Hours of Work
Minimum hours of rest to be not less than 10 hours in any 24 hour period, and 77 hours in any 7 dayperiod. Daily Minimum Hours of rest may be divided into no more than 2 periods, one of which shouldbe at least 6 hours in length and the interval between consecutive period of rest is not to exceed 14 hours.
There is no provision for exemptions from the Regulations but exceptions to the hours of rest based on acollective agreement or a workforce agreement may, subject to certain conditions, be authorised by the MCA.
A table or schedule of duties setting out the hours of work and rest periods should be posted up andrecords of hours of rest maintained for each seafarer serving on the ship.
Guidance on Fatigue Mitigation and Management is contained in IMO Circular MSC 1014, availableunder “Publications” on MCA’s web site (www.mcga.gov.uk).
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In some cases Inspectors may come across a complete lack of records or potentially falsified records.In such cases it may be useful to refer to the IMO Circular as an aid to understanding and recognisingsigns of fatigue amongst crew
SI 1997/1320 - Safe Manning, Hours of Work and Watchkeeping RegulationsSI 2000/484 - Amendment to aboveSI 2002/2125 + MSN 1767 - Hours of Work Regulations
IMO MSC Circular MSC/Circ 1014 of 12 June 2001 - Guidance on Fatigue Mitigation and Management.
Medical Certification All seafarers to have valid medical certificate. Period of validity 2 years unlessyoung person under 18 in which case it is one year.
SI 2002/2055 - Medical Examination RegulationsMSN 1765 - Seafarer Medical Examination system and Medical and Eyesight StandardsMGN 219 - Seafarers Medical Examinations - Guidance for Employers and Manning AgenciesMGN 112 - New and Expectant Mothers
Prevention of Occupational Accidents
The importance of good housekeeping in the prevention of all types of accidents and conditions likely tobe injurious to health should be given proper priority in the training of every member of the crew. Keyareas to specify measures for the prevention of accidents are listed. Check risk assessments and ifappropriate health surveillance (see comments under Medical Care).
• Structural features of the Ship • Machinery • Noise and air pollution• Special safety measures on and below deck • Loading and unloading equipment/cargo • Fire prevention and fire-fighting • Anchors, chains and lines • Dangerous cargo and ballast • Personal protective equipment for seafarers • Health & Safety Committee
SI 1988/1641 - Safe Movement aboard ShipsSI 1988/1636 - Guarding of Machinery and Electrical EquipmentMSN 1415 - CoP for Noise Levels in ShipsIMO CoP - Noise Levels on Board Ships (Recommendations only)SI 1988/1637/1638 - Means of Access and Entry into Dangerous SpacesSI 1988/1639 - Hatches and Lifting PlantSIs 1998/1011/1012 and 1999/992 - Fire ProtectionSI 1998/2857 + MGN 90 - Manual Handling RegulationsSIs 1994/2464, 1996/3010, 1997/2367, 1998/1153 - Dangerous Cargo and BallastSI 1999/2205 + MSN 1731- PPE for SeafarersSI 1997/2962 + MGN 20 - Health & Safety at Work RegulationsCode of Safe Working Practices for Merchant Seafarers
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Injuries resulting from slip, trip and fall accidents continue to be the most common kind of non-fatal majorinjury to all workers and evidence should be available to show that all reasonable precautions are takento minimise such accidents. For example possible hazards should be conspicuous by means of colouring,marking or lighting. Walkways on deck should be delineated by painted lines and indicated by signs.Lifelines should be available to be rigged securely across open decks when rough weather is expected.Open hatches should be protected by means of a fence.
Personal Protective Equipment (PPE) should be carefully checked to ensure that crew are provided withsuitable gear or clothing according to EN or BS standards, that it is properly maintained and that it isappropriate to any process or activity involving a reasonably foreseeable risk. Crew must receive adequatetraining so that they are aware of the risks against which the PPE is designed to protect them and theyshould be able to demonstrate their knowledge on how and when to use it.
An effective safety committee regime on board should encompass these areas. On every ship where morethan 5 workers are employed, there should be a safety officer, a safety representative and a safetycommittee. There should be a clear link between ship and shore to ensure health and safety issues arisingare fully considered and that the appropriate rectifying action is taken where required. Minutes ofmeetings should provide a reliable source of current issues.
Medical Care
Health surveillance is required where “young persons” are required to work at night or the riskassessment shows that the young person is at risk. Also when risk assessments for all persons identifythat:
• A particular work activity may cause ill health• An identifiable disease or adverse health conditions is related to the work• Recognised testing methods are available for early detection of an occupational disease
or condition• There is a reasonable likelihood that a disease or condition may occur in relation to particular
working conditions• Surveillance is likely to further the protection of workers’ health
Medical Care - Other
• Medical Stores• Copy of Ship Captain’s Medical Guide• Validity of Medical certificates • Qualified doctor if there are more than 100 persons on board and ship is on international voyage
of more than 3 days or on a voyage where it is more than one and a half days’ sailing time froma port with adequate medical equipment.
• Hospital if required - note ships of 500 grt and over carrying a crew of 15 or more and engagedin a voyage of more than 3 days duration (not coastal voyages) to have separate hospital.
• Medical, dental or optical treatment availability
MGN 20 - Annex 2 - Health Surveillance MGN 91 - Training and Certification Guidance - Part 1 CoC for General Requirements for Certification and Medical FitnessMSN 1768 - Medical Stores SI 1995/1803 - Ships Doctors Regulations
Sickness and Injury Benefits
Seafarers who are resident or domiciled in the UK are covered by domestic legislation. European andother nationality seafarers may be covered by their own domestic legislation
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Social Welfare and Related Matters
Unless indicated otherwise in this guidance MCA is not responsible for the enforcement of welfarematters beyond protecting seafarers safety and health consideration. Such welfare matters may be theresponsibility of other government departments to which they should be referred. There may also bewelfare matters which fall outside of legislation. For such issues it may be more appropriately dealt withby voluntary organisations such as the unions (e.g NUMAST and RMT) or the various seafarers missions(e.g Mission to Seafarers, Apostleship of the Sea, British or International Sailors Society etc) or theMerchant Navy Welfare Board, which is an umbrella organisation with membership of shipowners,unions and maritime welfare organisations.
Repatriation
Several conditions apply but in general the employer is responsible for repatriation costs and for theseafarer’s relief and maintenance until his return. The employer will not be liable if a seafarer is absent fora period of more than 3 months from the date he was left behind if, during that period, the employer didnot know and could not reasonably have known of the seafarer’s whereabouts. Wages due to be paid bythe employer or Master within 28 days from the time he was repatriated.
There is also provision under Section 73 of the Merchant Shipping Act for a proper officer orsuperintendent to make the necessary provisions for the return, relief and maintenance of a seafarershipwrecked or left behind when the employer fails to make sufficient provision.
SI 1979/97 - Repatriation Regulations
Terms and Conditions of Employment
Unless specific reference is made elsewhere (for example in relation to Crew Agreements), enforcement ofmatters concerning wages and other conditions of employment are not the responsibility of MCA, butwhere appropriate other organisations should be informed. The following information does howeverapply. MS Regulations provide for at least 4 weeks paid annual leave.
Freedom of Association and Protection of the Right to Organise (ILO Convention 87) The Right toOrganise and Collective Bargaining (ILO Convention 98)
Although not implemented by UK Merchant Shipping legislation, both ILO Conventions have beenratified by the United Kingdom and are covered by domestic legislation. The Conventions make variousprovisions, including the following.
• Workers and employers have the right to establish and to join organisations of their ownchoosing without previous authorisation.
• Workers to enjoy adequate protection against acts of anti-union discrimination in respect oftheir employment.
• Where necessary, measures shall be taken to encourage and promote the full development forvoluntary negotiation between respective parties or parties’ organisations to regulate terms andconditions of employment by means of collective agreement.
• While there is no absolute legal right for officials of seafarers’ representatives organisations toboard ships this is in fact common. Such arrangements are a matter between the shippingcompany and the representative organisations concerned. However, Inspectors should note inthe Report any difficulties representatives of seafarers have in being permitted access to ships,taking account of any security issues.
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Inspectors should also be aware of the following points based on advice from the Department of Trade& Industry and legal advice by DfT lawyers.
• There is nothing in the ILO Conventions that compels an employer to bargain collectively.
• By tradition industrial relations in the UK are based on voluntary principles.
• Article 1(7)(c) of ILO 178 defines the term “legal provisions” to include collective agreements“upon which the force of law is conferred”. In the UK collective agreements are generallyvoluntary arrangements entered into between employer and trade union representatives.
• Practice in the UK is to incorporate the terms of collective agreements into individual contractsof employment which are legally enforceable through civil action only. There are no powerstherefore to enforce collective bargaining agreements under this Convention.
Handling of complaints
Where a complaint by one or a number of persons has been made and this has come via a Marine Officein accordance with advice contained in MSN 1769 or it arises during inspection it should be investigated.Inspectors should establish that an effort has been made to use the shipboard and company grievanceprocedures first where this is in place. If a complaint is received and the ship cannot be inspected at a UKport within a reasonably short period determined according to the seriousness of the complaint, thisinformation should be passed to Inspection Branch at Spring Place. Arrangements will be made for aninspection to be carried out on the MCA’s behalf by a reliable authority. Failing that arrangements mayneed to be made for a chargeable visit abroad by an MCA surveyor.
Survey Policy Directorate of Operations
April 2004
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1
Guidelines on the allocation of responsibilities to seek the successful resolution of stowaway casesNotice to shipowners, operators, charterers, managers, shipping agents, port authorities, masters and ship’s officers
This Guidance Note supersedes Merchant Shipping Notice No 1660
MARINE GUIDANCE NOTE
MGN 70 (M)
Summary
This note reminds all seafarers of the continuing need for vigilence against stowaways and providespractical advice on procedures to follow if a stowaway is found on board.
Key Points
• Pay particular attention to the need for adequate searches, especially when a hold is to be sealedand/or fumigated.
• Provide feedback on the practical effectiveness of the guidelines.
1. MGN 1660 included at its annex “Guidelineson the allocation of responsibilities to seek thesuccessful resolution of stowaway cases”.These guidelines had been prepared by theFacilitation Committee of the InternationalMaritime Organization (IMO) in 1996. Asanticipated in MGN 1660 they weresubsequently put to the IMO’s Assembly in1997 for formal adoption.
2. The guidelines, as included in MGN 1660,were adopted by the IMO Assembly withonly one significant amendment. A newclause has now been included at paragraph4.5 raising awareness of the dangers tostowaways who hide in a hold which issubsequently sealed and/or fumigated. Theguidance points out that an aqequate searchmight minimise the risk of having to dealwith a stowaway case and might also save thelife of the stowaway. This concern was firstraised by the UK following a spate of
incidents involving the arrival of deadstowaways at UK ports. In all of theseincidents the stowaways died in appallingconditions after having been trapped in holdswhich were sealed and fumigated.
3. The full revised guidelines are reproduced atannex to this MGN, together with a coveringIMO Assembly resolution which urgesworldwide implementation. The Departmentof the Environment Transport and theRegions (DETR) supports these guidelines asa means of providing practical and userfriendly advice on procedures to be followedby all parties concerned in order that thereturn or repatriation of a stowaway may beachieved in an acceptable and humanemanner. In particular we would urge UKowners, and any party acting on their behalf,to pay particular attention to the need foradequate searches when a hold is to be sealedand/or fumigated.
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4. Recipients of this MGN will note that the finalclause to the Assembly resolution requeststhe Facilitation Committee of the IMO tocontinue to monitor the effectiveness of theguidelines and to consider further action, asnecessary. It will be important, therefore, forgovernments to receive feedback from userson how effective the guidelines are in
practice, as well as suggestions forimprovements. The DETR thereforeencourages users to provide feedback on thepractical effectiveness of these guidelines.This information, as well as any questionsrelating to the application of these guidelinesshould be addressed to:
Department of the Environment, Transport and the Regions
Shipping Policy 2AZone 4/15Great Minster HouseWestminsterLONDON SW1P 4DR
Tel: (0171) 890 5427Fax: (0171) 676 2179
July 1998© Crown Copyright 1998
ISPB 9/5/1
An executive agency of the Department of theEnvironment, Transport and the Regions
STOWAWAYS
IMO GUIDELINES ON THE ALLOCATION OF RESPONSIBILITIES TO SEEK THE SUCCESSFULRESOLUTION OF STOWAWAY CASES, ADOPTED BY IMO ON 27 NOVEMBER 1997
1. Masters, shipowners (including any persons or party acting on behalf of the owner of the vessel),port authorities, national administrations, and other bodies including security operators all have aresponsibility to cooperate to prevent illegal access to the vessel while it is in port. However, no matterhow effective routine port and ship security is, there will still be occasions when stowaways gain accessto vessels, either secreted in the cargo or by surreptitious boarding.
2. For the purposes of the Guidelines a stowaway is defined as a person who is secreted on a ship,or in cargo which is subsequently loaded on the ship, without the consent of the shipowner or the masteror any other responsible person and who is detected on board after the ship has departed from a port,and is reported as a stowaway by the master to the appropriate authorities.
3. The resolution of stowaway cases is difficult because of different national legislation in each ofthe potentially several countries involved: the country of embarkation, the country of disembarkation, theflag state of the vessel, the country of apparent, claimed or actual nationality/citizenship of the stowaway,and countries of transit during repatriation.
4. There are, however, some basic principles which can be applied generally. These are as follows:
4.1 A recognition that stowaways arriving at or entering a country without the requireddocuments are, in general, illegal entrants. Decisions on dealing with such situations are theprerogative of the countries where such arrival or entry occurs.
4.2 Stowaway asylum-seekers should be treated in compliance with international protectionprinciples as set out in international instruments (the UN Convention relating to the Status ofRefugees of 28 July 1951 and the UN Protocol relating to the Status of Refugees of 31 January1967) and relevant national legislation.
4.3 The shipowner, and his representative on the spot, the master, as well as port authoritiesand national administrations should co-operate as far as possible in dealing with stowawaycases.
4.4 Shipowners, and their representatives on the spot, the masters, as well as portauthorities and national administrations should have security arrangements in place which, as faras practicable, will prevent intending stowaways from getting aboard a ship or, if this fails, willdetect them before a ship arrives in port. Where national legislation permits, national authoritiesshould consider prosecution of stowaways for trespassing upon or damaging the property of theshipping company, or the cargo.
4.5 Countries should admit returned stowaways with full nationality/ citizenship status of thatcountry or a right of residence.
4.6 The country of the original port of embarkation of a stowaway should normally accept thereturn of such a stowaway for examination pending final case disposition.
4.7 Every effort should be made to avoid situations where a stowaway has to be detained onboard a ship indefinitely. In this regard countries should co-operate with the shipowner inarranging the return of a stowaway to an appropriate country.
4.8 Stowaway incidents should be dealt with humanely by all parties involved. Dueconsideration must always be given to the operational safety of the ship and the well-being of thestowaway.
5. As a first step in addressing the issue, a framework of the various responsibilities, rights andliabilities of the parties involved needs to be identified and agreed. The following allocation ofresponsibility is suggested:
5.1 The master
5.1.1 to make every effort to determine immediately the port of embarkation of thestowaway
5.1.2 to make every effort to establish the identity, including the nationality/ citizenshipof the stowaway
5.1.3 to prepare a statement containing all information relevant to the stowaway, inaccordance with information specified in the standard document annexed to theseGuidelines, for presentation to the appropriate authorities
5.1.4 to notify the existence of a stowaway and any relevant details to his shipownerand appropriate authorities at the port of embarkation, the next port of call and the flagstate
5.1.5 not to depart from his planned voyage to seek the disembarkation of a stowawayto any country unless repatriation has been arranged with sufficient documentation andpermission for disembarkation, or unless there are extenuating security or compassionatereasons
5.1.6 to ensure that the stowaway is presented to appropriate authorities at the nextport of call in accordance with their requirements
5.1.7 to take appropriate measures to ensure the security, general health, welfare andsafety of the stowaway until disembarkation.
5.2 The shipowner or operator
5.2.1 to ensure that the existence of, and any relevant information on, the stowawayhas been notified to the appropriate authorities at the port of embarkation, the next port ofcall and the flag state
5.2.2 to comply with any removal directions made by the competent nationalauthorities at the port of disembarkation.
5.3 Country of First Scheduled Port of Call after Discovery of the Stowaway (Port ofDisembarkation)
5.3.1 to accept the stowaway for examination in accordance with the national laws ofthat country and, where the competent national authority considers that it would facilitatematters, to allow the shipowner and his named representative and the competent orappointed P&I Club correspondent to have access to the stowaway
5.3.2 to consider allowing disembarkation and provide, as necessary and inaccordance with national law, secure accommodation which may be at the expense ofthe shipowner or agents where:
.1 a case under 5.3.1 is unresolved at the time of sailing, or
.2 national authorities are satisfied that arrangements have been made andwill be effected for the early return or repatriation of the stowaway by othermeans (which may be at the expense of the shipowner or agents) or
.3 presence on board would endanger the safe operation of the vessel.
5.3.3 to assist, as necessary, in the identification of the stowaway and theestablishment of his or her nationality/citizenship
5.3.4 to assist, as necessary, in establishing the validity and authenticity of astowaway's documents
5.3.5 to give directions for the removal of the stowaway to port of embarkation, countryof nationality/citizenship or to some other country to which lawful directions may bemade, in co-operation with the shipowner and his nominated representative
5.3.6 in co-operation with the shipowner and his nominated representative to discussrepatriation or removal arrangements or directions with the master/shipowner or theirappointed representatives, keeping them informed, as far as practicable, of the level ofdetention costs while keeping these to a minimum
5.3.7 to consider mitigation of charges that might otherwise be applicable whenshipowners have co-operated with the control authorities to the satisfaction of thoseauthorities in measures designed to prevent the transportation of stowaways
5.3.8 to issue, if necessary, in the event that the stowaway has no identification and/ortravel documents, a document attesting to the circumstances of embarkation and arrivalto enable the return of the stowaway either to his country of origin, to the country of theport of embarkation, or to any other country to which lawful directions can be made, byany means of transport
5.3.9 to hand over the letter to the transport operator effecting the removal of thestowaway
5.3.10 to take proper account of the interests of, and implications for, the shipowner oragent when directing detention and setting removal directions, so far as is consistent withthe maintenance of control, its duties or obligations to the stowaway under the law andthe cost to public funds.
5.4 The Country of the Original Port of Embarkation of the Stowaway (i.e. the Country wherethe stowaway first boarded the ship)
5.4.1 to accept any returned stowaway having nationality/citizenship or right ofresidence
5.4.2 to accept, in normal circumstances, a stowaway back for examination where theport of embarkation is identified to the satisfaction of the authorities of the receivingcountry
5.4.3 to apprehend and detain the stowaway, where permitted by national legislation, ifthe stowaway is discovered before sailing, either on the vessel or in cargo due to beloaded; to refer the intended stowaway to local authorities for prosecution, and/or, whereapplicable, to the immigration authorities for examination and possible removal; nocharge to be imposed on the shipowner in respect of detention or removal costs and nopenalty to be imposed
5.4.4 to apprehend and detain the stowaway, where permitted by national legislation, ifthe stowaway is discovered while the vessel is still in the territorial waters of the countryof embarkation, or in another port in the same country, (not having called at a port inanother country in the meantime) no charge to be imposed on the shipowner in respect ofdetention or removal costs and no penalty to be imposed.
5.5 The Apparent or Claimed Country of Nationality/Citizenship of the Stowaway
5.5.1 to make every effort to assist in determining the identity andnationality/citizenship of the stowaway and to document the stowaway accordingly oncesatisfied that the stowaway does hold the nationality/ citizenship claimed
5.5.2 to accept the stowaway where nationality/citizenship is established.
5.6 The Flag State of the Vessel
5.6.1 to be willing, if practicable, to assist the master/shipowner or the appropriateauthority at the port of disembarkation in identifying the stowaway and determining his orher nationality
5.6.2 to be prepared to make representations to the relevant authority to assist in theremoval of the stowaway from the vessel at the first available opportunity
5.6.3 to be prepared to assist the master/shipowner or the authority at the port ofdisembarkation in making arrangements for the removal or repatriation of the stowaway.
5.7 Any Countries of Transit during Repatriation
5.7.1 to allow, subject to normal visa requirements, the transit through their ports andairports of stowaways travelling under the removal instructions or directions of thecountry of the port of disembarkation.
APPENDIXSTOWAWAY DETAILS
SHIP DETAILS
Name of ShipIMO NumberFlagCompanyCompany addressAgent in next portAgent addressIRCSInmarsat NumberPort of registryName of Master
STOWAWAY DETAILS
Date/time found on boardPlace of boardingCountry of boardingTime spent in country of boardingDate/time of boardingIntended port of destinationIntended final destination (if different)Stated reasons for boarding the ship
SurnameGiven nameName by which knownReligionGenderDate of birthPlace of birthClaimed nationalityID document type
Passport numberWhen issuedWhere issuedDate of expiryIssued by
ID Card numberWhen issuedWhere issuedDate of expiryIssued by
Seaman’s book number When issuedWhere issuedDate of expiryIssued by
Photograph of Stowaway
Emergency passport numberWhen issuedWhere issuedDate of expiryIssued by
Home address
Home townCountryof domicileProfession(s)Employers (Names and addresses)
Address in country of boarding
Height (cm)Weight (kg)ComplexionColour of eyesForm of head/faceMarks/characteristics (e.g. scars, tattoos etc.)
First languageSpoken Read Written
Other languagesSpoken Read Written
Marital statusName of spouseNationality of spouseAddress of spouse
Names of parentsNationality of parentsAddress of parents
OTHER DETAILS
Method of boarding, including other persons involved (e.g. crew, port workers etc.), and whether theywere secretaed in cargo/container or hidden in the vessel:
Inventory of stowaway’s possessions
Was the stowaway assisted in boarding the vessel, or assisted by any member of the crew? If so, wasany payment made for this assistance?
Other information (e.g. names and addresses of colleagues, community leader e.g. mayor, tribal chief,contacts in other parts of the world
Statement made by stowaway
Statement made by master (including any observations on the credibility of the information provided bythe stowaway
Date of interview
Stowaway’s signature Master’s signature
Date Date
MERCHANT SHIPPING NOTICE
No. M.1634
Certificates of Competency, Licences & VocationalCertificates
Vocational Qualifications Route to Certification
Notice to Owners, Masters, Skippers, Deck and Engineer Officers and Ratings of MerchantShips and Fishing Vessels, and those concerned with Maritime Training.
INTRODUCTION
In the past, every Department of Transport Certificate ofCompetency (for Deck or Engineer Officer), Licence(for Marine Engine Operator)and vocational Certificate (for Efficient DeckHand, Able Bodied Seaman or Motorman) hasbeen granted on the basis of a candidate’s completion ofspecified seatime, success in oral,and where appropriate, written or practical examinations,and the production of certain ancillary CourseCertificates. In line with modern thinking andGovernment policy on competence evaluation, and inorder to produce a more meaningful and accurateassessment of seafarers’ ability to perform theirprofessional duties, the Vocational Qualification (VQ)route to certification is being introduced.
This M-Notice outlines the concept and the proceduresfor the incorporation of VQs into the Merchant Shippingand Fishing Vesselcertification systems alongside the existingsystem of Department of Transport Certificatesand Licences.
BACKGROUND
1 For the safety of life at sea and the prevention ofpollution, there has always been a need for everyseafarer to have a level of competence that willenable duties to be carried out effectively andsafely. The traditionalmethod of testing competence is based uponcompletion of a minimum period of seatime
and success in oral, and where appropriate,written or practical examinations. Followingsuccessful examination, a Certificate or Licenceis issued to testify that the seafarer is competentto serve at the level described by that Certificateor Licence.
1.1 As the requirement is for the seafarer to provecompetence rather than academic ability,Vocational Qualifications (VQs) provide a morepragmatic method of evaluation, and are beingintroduced for seafarers.
VOCATIONAL QUALIFICATIONS (VQS)
2 VQs may be described as statements of competencerelevant to the roles performedby individuals in various areas ofemployment. The Merchant Navy Training Board(MNTB) and the Sea Fish Industry Authority(SEAFISH), on behalf of themerchant shipping and the sea fishing industriesrespectively, have analysed all the functionsundertaken by seafarers of theDeck and Engineering disciplines in the MerchantNavy and Fishing Fleet andproduced a detailed analysis of the work, theknowledge and skills required and the competencesto be demonstrated by those proficient in the tasksinvolved. The various ‘competences’ are organisedinto units; a number of units together make aVocational Qualification (VQ). Thus, VQ unitsare the ‘building blocks’ of a flexiblequalification
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MARINE SAFETY AGENCY
system tailored to the needs of the industry and theattributes of individuals, using common componentswherever possible. Where appropriate, units aretransferable between qualifications in differentindustries and are nationally recognised. Theconcept of demonstrating competences is consistentwith the 1995 Revision of the InternationalConvention on Standards of Training, Certificationand Watchkeeping for Seafarers, 1978.
2.1 VQs are ‘awarded’ to those demonstratingcompetence in all of the units which make up theVQ. VQs are arranged nationally in 5 levels, from
Level 1 :-“Competence which involves the application ofknowledge in the performance of a range of variedwork activities, most of which may be routine orpredictable”;
to
Level 5 :-“Competence which involves the application of asignificant range of fundamental principles across awide and often unpredictable variety of contexts.Very substantial resources feature strongly, as dopersonal accountabilities for analysis and diagnosis,design, planning, execution and evaluation.”
2.2 A series of Marine Operations qualificationsrelating to seafaring has been accredited by therelevant bodies, the National Council forVocational Qualifications (NCVQ) and the ScottishVocational Education Council (SCOTVEC) atLevels 2, 3 and 4. VQs at Level 5 are still underdevelopment.
2.3 A series of VQs at different levels reflects thestandards required by the present Certificates andLicences with the exception of the Merchant NavyClass 1 Deck Officer and the Merchant Navy Class1 Engineer Officer (VQ level 5). The exact VQunits relating to each Certificate and Licence arestill subject to consultation with the industry butthis is not expected to cause any delay in theintroduction of VQs.
2.4 VQs are awarded by ‘Awarding Bodies’which for Marine Operations are SCOTVEC, whoaward Scottish Vocational
Qualifications (SVQs) in Scotland, and the Business& Technology Education Council (BTEC) whoaward National Vocational Qualifications (NVQs)in England, Wales and Northern Ireland. There is nodifference inthe standards of the equivalent NVQ andSVQ awards and candidates will be able tomix units of NVQs and SVQs to obtain thefull award. The Awarding Bodies are responsible forensuring the quality of theVQs and have guidelines and procedures to that end.The Awarding Bodies operatethrough a network of approved Assessment Centres.These may be colleges, shipping companies or otherorganisations whichoperate in accordance with the Awarding Bodies’procedures and have the capability to assesscandidates’ competence against the criteria orstandards laid down in each unit.
2.5 All candidates for VQs must provideevidence of their ability to actually undertake thework for which they are seeking a qualification.This requirement includes evidence of satisfactoryperformance in the workplace as well as thedemonstration of the associated underpinningknowledge.
2.6 The guidelines for the award of VQs state that theymust be capable of being awarded independently ofthe mode or duration of any specific learning ortraining programme. In practice, most candidateswill undergo some form of training. The advantagesof VQs arethat the type of training can be aligned more readilyto the particular abilities ofcandidates, and evidence of levels of competenceachieved outside conventional learning programmes(i.e. through actual experience in the workingenvironment) canbe assessed and counted towards the qualification.
2.7 Each VQ unit is granted upon the candidate provingto a qualified Assessor that he or she fully meets therequirements of that unit as specified in thedocumentation. In the shorebased model, it iscustomary for the Assessorto observe the candidate at work but, as inmost cases this is impractical for seafarers, itis anticipated that the candidate will collect a‘portfolio of evidence’ attesting tocompetence in specific tasks. This portfolio ofevidence will rely heavily upon confirmationby senior officers that the candidate has undertakenthe tasks satisfactorily. The candidate will attend anAssessment Centre
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and the portfolio of evidence will be assessedagainst specific criteria for the award of theappropriate units of the VQ.
2.8 Assessment can take many forms includingwitnessing of actual performance, oral questioning,simulation and written tests. The choice ofassessment method will be the decision of theAssessment Centre, but operating within guidelineslaid down by the Awarding Body.
2.9 Where the Assessor considers the candidate isdeficient in any area, recommendations will bemade to rectify the situation. This can be in theform of further experience at sea, completing atraining programme or any other appropriate means.
MSA INVOLVEMENT
3 Although the VQ system has been developed by theindustry with the assistance of the Department forEducation and Employment, the MSA has beenclosely involved in all stages. The MSA isapproving and will monitor the AssessmentCentres, their Assessors and the VQs foracceptability towards the issue of Department ofTransport Certificates and Licences.
AWARD OF CERTIFICATE OF COMPETENCY,LICENCE OR VOCATIONAL CERTIFICATEVIA VQ ROUTE
4 A candidate for a Certificate of Competency orLicence who obtains the requisite specified VQunits, which may or may not be a complete VQ, hasthe minimum internationally required qualifyingseatime, is medically fit and has paid theexamination fee, will be granted entry to theDepartment of Transport Oral Examination. TheCertificate of Competency or Licence will beissued following success in the Oral Examination.
4.1 The procedures for the award of vocationalCertificates under the VQ system have yet to befinalised. These Certificates are currently awardedby bodies on behalf of the Department of Transportand little change is anticipated.
SPECIFIC UNITS REQUIRED
5 The exact make-up of the units at the designatedlevels required for entry to the Department ofTransport Certificate of Competency or LicenceOral Examinations and for the vocationalCertificates is still subject to consultation. Once therelationships between VQ units and Certificates ofCompetency, Licences and vocational Certificatesare finalised, a further M-Notice will be issuedsetting out the additional details.
ANCILLARY CERTIFICATES
6 The ancillary Certificates currently required (FirstAid, Fire Fighting etc) will eventually be subsumedwithin the relative VQ units so that specific‘Certificates’, except where required to complywith IMO Resolutions, will not be mandatoryprovided that competence can be confirmed byassessment. It is anticipated however, that themajority of candidates will have successfullyparticipated in relevant training programmesmonitored by the MSA in compliance with IMOguidelines.
Marine Safety AgencySpring Place SouthamptonSO15 1EG
September 1995
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