Mathematics Society,
SS, HKUSU
Year Plan of
Session 2010-2011
Definition
1. “HKU” shall mean The University of Hong Kong.
2. “Society” shall mean the Mathematics Society, SS, HKUSU.
3. “Department” shall mean the Department of Mathematics, The University of
Hong Kong.
4. “Executive Committee” shall mean the Executive Committee of the Society,
Session 2010-2011.
5. “Members” shall mean all members of the Society.
6. “Freshmen” shall mean all year one members of the Society of academic year
2011-2012.
7. “Science Society” shall mean the Science Society, HKUSU.
8. “PIC” shall mean the person in charge of the activity.
9. “VPIC” shall mean the vice-person in charge of the activity.
10. “Year one students” shall mean all year one students in HKU of the academic year
2011-2012.
1 Activities List
Activities Time (2011) PIC Vice PIC
Inauguration Ceremony January Luo Bowen Lai Chun Wai
Chinese New Year Festival
Gathering January Luo Bowen Lai Chun Wai
Career Talk February Lam Ho Man Luo Bowen
Mathematics Week
(Mathematics Class &
Mathematics Games)
February Luo Bowen Fung Man Ho
Welfare Week I March Fung Man Ho Lee Wai Yin
Journal of the
Mathematics Society I March Fung Man Ho Lam Ho Man
Superpass Dinner I April Lee Wai Yin Lai Chun Wai
Information Day August Lai Chun Wai Lee Wai Yin
Orientation Day August Lam Ho Man Fung Man Ho
Orientation Camp August Lai Chun Wai Lee Wai Yin
Course Selection Forum August Yim Ho Yeung Lai Chun Wai
Sports Activities I (Cycling
& BBQ)
September /
October Lee Wai Yin Lam Ho Man
Annual Dinner October /
November Yim Ho Yeung Luo Bowen
Sports Activities II
(Hiking) November Lam Ho Man Lee Wai Yin
Welfare Week II November Fung Man Ho Luo Bowen
Journal of the
Mathematics Society II November Fung Man Ho Yim Ho Yeung
Superpass Dinner II November Yim Ho Yeung Lam Ho Man
Sports Activities III (Ball
Games)
Throughout
the year Lam Ho Man Yim Ho Yeung
2 Activities Cooperated with other Societies List
Activities Time PIC Vice PIC
Joint University
Mathematics Union
Throughout
the year Lee Wai Yin Yim Ho Yeung
Science Festival March Luo Bowen Lee Wai Yin
3 Details of the Activities
3.1 Inauguration Ceremony
PIC: Luo Bowen
VPIC: Lai Chun Wai
Objectives:
To transfer the authority of the Society
To introduce the Executive Committee to public
To inform the members of the plan of session 2010-2011
Targets:
Head and lecturers of the Department
Members of the Past Executive Committees of the Society
Members of Executive Committee of other societies in HKU(e.g. Science
Society)
Members of Executive Committee of Mathematics Society in other universities,
including The Chinese University of Hong Kong, The Hong Kong University of
Science and Technology, The Hong Kong Polytechnic University, Hong Kong
Baptist University, City University of Hong Kong and The Hong Kong Institute
of Education
Other members
Number of Targets: 80
Proposed Time: Late January
Proposed Venue: Main Building (exact venue to be confirmed)
Contents:
An introduction of the members of the Executive Committee of session
2010-2011
Information about the plan of the Society of session 2010-2011
Speeches by the past Acting Chairman and the new Chairman
Handover ceremony
Tea gathering
Preparation:
Booking of the poster site (8 weeks before)
Booking of the venue (2 months before)
Buying utensils (2 weeks before)
Confirming the speakers and the guests (3 weeks before)
Design of the posters and ceremony leaflets (5 weeks before)
Finding the emcees of the ceremony and preparation for the script (8 weeks
before)
Finding the sponsors (2 months before)
Preparation of souvenirs (2 weeks before)
Preparation of the food and beverages (2 weeks before)
Recruitment of the helpers (4 weeks before)
Rehearsal (2 days before)
Sending invitation cards to the targets (4 weeks before)
Promotion:
Invite student members through Facebook and MSN
Post on the website of the Society
Post posters in HKU
Send invitation cards to staff of the Department and other societies
Send letters and emails to the Mathematics Society in other universities
Send mass emails to targets
Budget: $885
3.2 Chinese New Year Festival Gathering
PIC: Luo Bowen
VPIC: Lai Chun Wai
Objectives:
To improve the relationship among the members
To share the happiness of festival with members
To strengthen the sense of belonging of members to the Society
Targets: Members
Number of Targets: Around 35
Proposed Time: Late January (to be confirmed)
Proposed Venue: In HKU or around HKU (to be confirmed)
Contents:
Dinner
Give out red pockets
Write couplets
Lucky draw
Preparation:
Booking of the venue (2 months before)
Design of the paper for promotion in class (4 weeks before)
Preparation of the food and beverages (2 weeks before)
Preparation of the presents for lucky draw (2 weeks before)
Preparation of the red pockets and paper to write couplets (2 weeks before)
Promotion:
Invite targets through Facebook and MSN
Pass the promotion board in class
Post on the website of the Society
Send mass emails to members
Fee: $70 per person
3.3 Career Talk
PIC: Lam Ho Man
VPIC: Luo Bowen
Objectives:
To provide the information about career of mathematic graduates and the
opinions from alumni
To help students make better plans for their future
Targets: All the students studying mathematics, especially year three students
Number of Targets: Around 50
Proposed Time: Mid February
Proposed Venue: To be confirmed
Contents:
Invite some lecturers and tutors to give information and advices of postgraduate
studies
Invite the alumni to share their experience in career
Preparation:
Arrangement of the procedure (1 month before)
Booking of the poster site (8 weeks before)
Booking of the venue (2 months before)
Calling graduates to invite them (1 month before)
Design of the posters and leaflets (3 weeks before)
Finding an emcee of the talk (3 weeks before)
Invite the lecturers and tutors to give some advice in the talk (2 months before)
Preparation of the souvenirs (1 month before)
Request the Department to invite alumni to give a career talk (2 months before)
Promotion:
Hand out the leaflets
Invite targets through Facebook and MSN
Pass the promotion board in class
Post on the website of the Society
Post posters in HKU
Send mass emails to targets
Budget: $95
Remark:
Cooperate with the Department
3.4 Mathematics Week (Mathematics Class & Mathematics Games)
Mathematics Class
PIC: Luo Bowen
VPIC: Fung Man Ho
Objectives:
To develop students’ interest in mathematics
To promote mathematics and logical thinking in HKU
To give a platform for students interested in mathematics to broaden their
knowledge and communicate with fellow students
Targets: HKU students who are interested in mathematics
Number of Targets: Around 40
Proposed Time: Late February
Proposed Venue: Run Run Shaw Building (exact venue to be confirmed)
Contents:
Invite lecturers or tutors to give lectures about mathematics whose topic probably
is not in the syllabus
Preparation:
Booking of the poster site (8 weeks before)
Booking of the venue (6 weeks before)
Design of the posters and leaflets (3 weeks before)
Inviting tutors or lecturers (6 weeks before)
Preparation of the notes for the class (3 weeks before)
Preparation of the souvenirs for the tutors or lecturers (3 weeks before)
Promotion:
Hand out the leaflets
Invite members and other students through Facebook and MSN
Post on “HKU today”
Post on the website of the Society
Post posters in HKU
Send mass emails to HKU students
Remark:
Cooperate with the Department
Mathematics Games
PIC: Luo Bowen
VPIC: Fung Man Ho
Objectives:
To develop students’ interest of mathematics
To promote mathematics and logical thinking in HKU
To give a platform for the students interested in mathematics to show their
abilities and intelligence
Targets: HKU students who are interested in mathematics
Number of Targets: Around 200
Proposed Time: Late February
Proposed Venue: CYM 302 (exact venue to be confirmed)
Contents:
Some games of fun mathematics
Preparation:
Booking of the poster site (7 weeks before)
Booking of the venue (3 months before)
Design of the posters and leaflets (3 weeks before)
Finding the helpers (2 months before)
Preparation of the games (3 weeks before)
Preparation of the gifts and counter decoration (3 weeks before)
Rehearsal (1 week before)
Promotion:
Hand out the leaflets
Invite members and other students through Facebook and MSN
Post on “HKU today”
Post on the website of the Society
Post posters in HKU
Send mass emails to HKU students
Remark:
A game counter will be open to all HKU students 3 hours a day for 2-3 days
Total budget for Mathematics Week: $660
3.5 Welfare Week I, II
Welfare Week I
PIC: Fung Man Ho
VPIC: Lee Wai Yin
Welfare Week II
PIC: Fung Man Ho
VPIC: Luo Bowen
Objectives:
To promote all society products
To give welfare to members
To promote the Society to non-members
To strengthen the members’ sense of belonging to the Society
Targets: All HKU students
Number of Targets: Around 150 each time
Proposed Time: Late March and early November
Proposed Venue: Run Run Shaw Podium
Contents:
Sale of all the society products (e.g. society T-shirt, society book, society file,
society jacket, society paper, society pendant, society laptop bag)
Give products from sponsors to members
Give welfare packages to members
Sale of the suggested solution of past paper
Hand out the journals
Preparation:
Booking of the counter (8 weeks before)
Booking of the poster site (8 weeks before)
Design of the posters and leaflets (1 month before)
Finding the sponsors (2 months before)
Finishing the photocopy of the journals (1 week before)
Finishing writing journal (3 weeks before)
Inviting tutors to give the suggested solution of past paper (2 months before)
Preparation of the counter decoration (1 month before)
Preparation of welfare packages (2 weeks before)
Printing of the suggested solution of past paper (1 week before)
Setting the timetable of on-duty (1 week before)
Promotion:
Invite targets and other students through Facebook and MSN
Pass the promotion board in class (for evaluating the need of past paper solution)
Post on the website of the Society
Send mass emails to members
Budget: $612
Remark:
1.5 times the price of the suggested solution of past paper to non-members
3.6 Journal of the Mathematics Society I, II
Journal I:
PIC: Fung Man Ho
VPIC: Lam Ho Man
Journal II:
PIC: Fung Man Ho
VPIC: Yim Ho Yeung
Objectives:
To provide the updated information of the Society to members
To help members develop the interest in mathematics
To promote the upcoming event organized by the Society
Targets: Members
Number of Targets: Around 100 each time
Proposed Time: Late March and early November
Proposed Venue: Counter in Welfare Week
Contents:
Journal of Mathematics Society I
Introduction of the Executive Committee
Words from Chairman
Promotion of the upcoming activities
Articles from members
Academic articles about mathematics
Journal of Mathematics Society II
Review of the events
Some mathematics questions
Sudoku
Interview with some members and staff of the Department
Promotion of the upcoming events
Articles from members
Preparation:
Collecting academic articles (2 months before)
Collecting articles from members (4 weeks before)
Interview with some members and staff of the Department (1 month before)
Selecting photos of society activities (3 weeks before)
Promotion:
Inform members through Facebook and MSN
Post on the website of the Society
Send mass emails to members
Budget: $960
Remark:
Distribution methods:
Distribute to members in the counter during Welfare Week
Send to graduate members through email
Put some journals in the office of the Department for free taken
3.7 Superpass Dinner I, II
Superpass Dinner I
PIC: Lee Wai Yin
VPIC: Lai Chun Wai
Superpass Dinner II
PIC: Yim Ho Yeung
VPIC: Lam Ho Man
Objectives:
To motivate the members to “Superpass” the exam
To encourage the spirit of the members
To continue the tradition of the Society
Targets: Members
Number of Targets: Around 40 each time
Proposed Time: Late April and late November
Proposed Venue: To be confirmed
Contents:
Cut the roasted pig
Write couplets
Give out superpass red pockets
Dinner
Mini games
Lucky draw
Preparation:
Arrangement of an emcee (2 weeks before)
Booking of roasted pigs (1 week before)
Design of the menu (2 weeks before)
Design of the paper for promotion in class (3 weeks before)
Preparation of the red pockets and red paper (1 week before)
Promotion:
Invite members through Facebook and MSN
Pass the promotion board in class
Post on the website of the Society
Send mass emails to members
Fee: Around $60 per person
3.8 Information Day
PIC: Lai Chun Wai
VPIC: Lee Wai Yin
Objectives:
To introduce the mathematics study in HKU to year one students
To introduce the Society to year one students
To invite year one students who are interested in mathematics to join the Society,
the Course Selection Forum, the Orientation Day and the Orientation Camp
Targets: Year one students
Number of Targets: Around 350
Proposed Time: Early August
Proposed Venue: To be confirmed
Contents:
Answer the questions from year one students
Give freshmen packages to the freshmen
Hand out the leaflets
Invite year one students to join the Society, the Course Selection Forum, the
Orientation Day and the Orientation Camp
Promotion of the Society and the upcoming activities
Preparation:
Design of the leaflets and banner (2 months before)
Finding helpers (3 months before)
Preparation of the counter decoration (3 weeks before)
Preparation of the journal, the freshmen package, the application form and the
receipts (1 week before)
Budget: $349
3.9 Orientation Day
PIC: Lam Ho Man
VPIC: Fung Man Ho
Objectives:
To give further details about the Society and the Department
To reduce the year one students' doubts about the university life
To establish a strong connection among the year one students, also between the
year one students and the current students
Targets: Year one students
Number of Targets: Around 30
Proposed Time: Early or mid-August
Proposed Venue: To be confirmed
Contents:
Play mini-games like Bing-Bang-Wa to make the year one students and group
parents closer
Have a lunch together and chat with each other
Have a HKU tour or treasure hunt around the campus to allow the year one
students familiar with the campus
Preparation:
Arrangement of the group parents and helpers (2 weeks before)
Booking of the venue (to be confirmed)
Design of the leaflets (1 month before)
Plan the games and the route (2 weeks before)
Rehearsal (3 days before)
Promotion:
Hand out the leaflets on the Information Day
Send mass emails to targets
Budget: $100
3.10 Orientation Camp
PIC: Lai Chun Wai
VPIC: Lee Wai Yin
Objectives:
To give the freshmen a better understanding of the study and life in HKU
To improve the relationship among the members
To strengthen the sense of belonging of members to the Society
To establish a strong connection among the freshmen, also between the freshmen
and the current students
Targets: Freshmen
Number of Targets: Around 20
Proposed Time: Mid-August
Proposed Venue: To be confirmed
Contents:
Hong Kong Orientation
Camp outside HKU
Mass games
Sharing between the freshmen and the current students
Preparation:
Design and order the Orientation Camp T-shirt (3 months before)
Design the orientation camp booklet (2 months before)
Having meetings with the helpers and group parents (8 weeks before)
Invite students to become the helpers or group parents (2 months before)
Planning and design of the activities or games in the camp (3 month before)
Planning and previewing the place for Hong Kong Orientation (1 month before)
Rehearsal (2 weeks before)
Selecting and booking the venue of campsite (7 months before)
Promotion:
Announcement during the Information Day and Orientation Day
Hand out the leaflets on the Information Day
Send mass emails to targets
Fee: Around $300 per person
Remark:
May organize the Orientation Camp with other societies
3.11 Course Selection Forum
PIC: Yim Ho Yeung
VPIC: Lai Chun Wai
Objectives:
To introduce the course selection system to the freshmen
To provide freshmen the courses information and advices including course
selection problems
To provide a chance for freshmen to know each other
Targets: Freshmen
Number of Targets: Around 25
Proposed Time: Mid August after the Orientation Camp
Proposed Venue: Computer Centre (to be confirmed)
Contents:
To give a brief introduction of the course selection system
To give time for students to select their courses and answer their questions
To give students advices about their selected courses
Preparation:
Confirm the course selection guiders (2 weeks before)
Design of the leaflets (3 weeks before)
Promotion:
Announcement during the Information Day, Orientation Day and Orientation
Camp
Hand out the leaflets on the Information Day and the Orientation Day
Send mass emails to targets
3.12 Sports Activities I (Cycling & BBQ)
PIC: Lee Wai Yin
VPIC: Lam Ho Man
Objectives:
To strengthen the friendship among the members, especially the freshmen
To provide a chance for members to gather and relax after the summer
To help members relieve stress
Targets: Members
Number of Targets: Around 30
Proposed Time: Late September or October
Proposed Venue: To be confirmed
Contents:
Cycling
BBQ
Preparation:
Booking of the poster site (8 weeks before)
Check the route of cycling (3 weeks before)
Design of the posters (4 weeks before)
Preparation of the First Aid Box and confirm helpers who know First Aid (4
weeks before)
Promotion:
Invite targets through Facebook and MSN
Invite the freshmen during the orientation activities of the Society
Pass the promotion board in class
Post on the website of the Society
Post posters in HKU
Send mass emails to members
Budget: $25
Remark:
If it rains, the activity will be postponed
3.13 Annual Dinner
PIC: Yim Ho Yeung
VPIC: Luo Bowen
Objectives:
To provide a chance for members to know each other
To strengthen the sense of belonging to the Society among the members
To provide a platform for staff, graduated students and undergraduate students to
interact with each other
Targets: Members
Number of Targets: Around 40
Proposed Time: October / November
Proposed Venue: To be confirmed
Contents:
Speech from Chairman and ceremony guests
Dinner
Lucky Draw
Preparation:
Booking of the poster site (8 weeks before)
Booking of the venue (2 months before)
Confirming the speakers (1 month before)
Decide the decorations of the venue (3 weeks before)
Design of the posters (4 weeks before)
Notice the dressing code to all participants (4 weeks before)
Preparation of souvenirs and gifts for lucky draw (3 weeks before)
Rehearsal (1 week before)
Promotion:
Invite targets through Facebook and MSN
Pass the promotion board in class
Post on the website of the Society
Post posters in HKU
Send mass emails to members
Fee: Around $135 per person
Budget: $9
Remark:
Dress code: Smart Casual
Collect the fees of undergraduate participants 2-3 weeks before
3.14 Sports Activities II (Hiking)
PIC: Lam Ho Man
VPIC: Lee Wai Yin
Objectives:
To improve the relationship among the members
To encourage members to have more outdoor activities rather than just studying
To allow the members to have an opportunity to contact with the nature
Targets: Members
Number of Targets: Around 20
Proposed Time: Early November
Proposed Venue: Countryside (to be confirmed)
Contents:
Gather in a bus-stop or MTR station
Go to the start venue of the route by bus or minibus
Go hiking
Preparation:
Circulating the application form among the students (2 weeks before)
Design of the route (1 month before)
Finding first aid helper (6 weeks before)
Preparation of all the necessary things like compass and map (1 week before)
Preparation of the first aid box (3 weeks before)
Rehearsal (1 week before)
Sending emails of the details to the students (2 weeks before)
Promotion:
Invite targets through Facebook and MSN
Pass the promotion board in class
Post on the website of the Society
Send mass emails to members
Budget: $55
Remark:
If it rains, the activity will be postponed or cancelled
If Red Fire Danger Warning is issued, the hiking may be postponed or cancelled
3.15 Sports Activities III (Ball Games)
PIC: Lam Ho Man
VPIC: Yim Ho Yeung
Objectives:
To improve the relationship among the members
To let the members relieve stress by doing exercise
To improve the members' physical conditions for their study
To enhance the ties between the students and the staff of the Department
Targets: Members
Number of Targets: Around 60
Proposed Time: Throughout the year
Proposed Venue:
Ball games Proposed Venue
Badminton
Basketball
Table tennis
Football
Flora Ho Sports Centre /
Stanley Ho Sports Centre
Bowling Olympics Bowling Alley
Dragonbowling Alley (in Kowloon Bay)
Contents:
Badminton
Basketball
Table tennis
Football
Bowling
Preparations:
Booking of the venue (4 weeks before)
Design of the paper for promotion in class (3 weeks before)
Evaluating the number of participants by collecting the reply (2 weeks before)
Promotion:
Invite targets through Facebook and MSN
Pass the promotion board in class
Post on the website of the Society
Send mass emails to members
Fee: To be confirmed
Budget: $15
Remark:
Badminton, table tennis, basketball
If no suitable court is available, public sports centre, such as Shek Tong Tsui
Sports Centre, will be used instead
The participants are encouraged to bring their rackets and balls, but small
amount may be borrowed to them if possible
Bowling
Due to the relatively high cost of bowling, participants are required to pay for
the expenditure
4 Details of the Activities Cooperated with other Societies
4.1 Joint University Mathematics Union
PIC: Lee Wai Yin
VPIC: Yim Ho Yeung
Objectives:
To strengthen the friendship between the members and the students from other
universities
To help members relieve stress
Targets: Members
Number of Targets: To be confirmed
Proposed Time: To be confirmed
Proposed Venue: To be confirmed
Contents: To be confirmed
Preparation: To be confirmed
Promotion: To be confirmed
Budget: $500 (to be confirmed)
Remark:
Meetings with the members of Executive Committee of Mathematics Society in
other universities will start in March (to be confirmed)
Details will be discussed in the meetings
Activities may be started from September (to be confirmed)
4.2 Science Festival
PIC: Luo Bowen
VPIC: Lee Wai Yin
Objectives:
To raise the public awareness, interest and understanding of science, especially
mathematics
To promote scientific and logical thinking
To promote mathematics to students
To strengthen the relationship between the Society and other societies
Targets: To be confirmed with Science Society
Number of Targets: To be confirmed with Science Society
Proposed Time: Late March (to be confirmed with Science Society)
Proposed Venue: To be confirmed with Science society
Contents: (to be confirmed with Science Society)
Opening ceremony
Counter exhibition
Preparation: (to be confirmed with Science Society)
Contact with Science Society
Preparation of the counter decoration
Preparation of the posters and leaflets
Promotion: (to be confirmed with Science Society)
Hand out the leaflets
Invite members through Facebook and MSN
Pass the promotion board in class
Remark:
Details will be confirmed with Science Society
5 Total Remark of All Activities
In the case of bad weather such as Red / Black Rain or Typhoon Signal 8 or above
before 6 a.m. in that day, the activities will be postponed or cancelled.
Prepared By Approved By
Lai Chun Wai Luo Bowen
Elected Internal Vice-Chairman Elected Chairman
Mathematics Society, SS, HKUSU Mathematics Society, SS, HKUSU
Session 2010-2011 Session 2010-2011