May 2003 Chapter 2: Overview of the Process 1

WELCOME!

To the HUD PIH Training On RHIIP Income Integrity

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Introductions

• HUD Staff: Pris Banks, Belinda Miller• Assistant: Connie Campos

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About Our Group(By show of hands)

• How long with HUD?A. Under 1 year B. 1 to 5 years C. 5 to 10 yearsD. 10 to 20 yearsE. 20+ years

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About Our Group…

• Where are you from?– East of the Mississippi River– West of the Mississippi River

– North of the Mason-Dixon Line– South of the Mason-Dixon Line

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Our Group…

• How many of you have completed tenant file reviews?

• Rate yourself on your knowledge of rent and subsidy calculations:

- Expert of the western world.- Got a handle on it.- 24 CF…who???

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Our Group

• How many have done RIM Reviews?• How many have worked with both Public

Housing and HCV admission and occupancy regulations?

• Public Housing only?• HCV Only?

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Learning Agreement

• Cover all topics on seminar agenda

• Answer applicable questions• Maintain safe, professional

learning environment

My job

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Learning Agreement

• Take responsibility for learning• Participate in learning activities• Take notes• Ask questions• Be on time• Have fun

Your job

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Learning Approach

• Active learning

• Critical thinking

• Application to real life

Work Quickly!

Work Hard!

Learn aLot!

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Training Objectives

• Clarify HUD regulations related to income, rent and subsidy calculations

• Practice and prepare for conducting tenant file reviews

• Practice and prepare for oversight of PHAs

• Contribute to reducing the number of errors made by PHAs

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Training Materials

• Excerpts from Code of Federal Regulations (CFR)• Excepts from RIM Review Guide• Excerpts from HCV Guidebook• HUD form 50058 instruction book• Forms• Draft Forms• Fact Sheets

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Housekeeping

• Start and ending times• Breaks• Rest rooms• Personal comfort

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Rules of the Road

• Please turn off telephones, pagers and tape recorders

• Respect your colleagues by avoiding side conversations

• Focus on the agenda topics • Ask questions of general interest but

hold those unique situations

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Questions

• 3 flip charts on the wall (use post-it notes)– RHIIP class parking lot

• Questions for topics we will address later in this training

• Ask again if we don’t cover this when we are discussing the topic

– 2 satellite parking lots• RHIIP-related unresolved issues• Non-RHIIP topics for HQ

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Certificate of Completion

• You must attend the entire seminar to receive a Certificate of Completion

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Getting Started

• Review agenda (in general terms)– Day One: Plenary, Pre-test, Basic Program

Overview– Day Two: Rent Determination terms/rules, UIV, and

Intro to Case Studies on Income and Rent– Day Three: Topic Discussion, Case Studies – Day Four: Topic Discussion, Case Studies, Error

Follow-up and Resolution– Day 5: Post-test 8:00 a:m – 11:00 a:m

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Pre-Test

• Complete and answer the pre-test questions on exam booklet– You will keep this for reference– OK to write on the pre-test

• Also… complete the Scantron sheet– Use your #2 pencil

• Turn in your Scantron by 11:45• If you finish early, turn in your Scantron and leave early

– return at 1:00 p.m.• You will receive test answers at the end of today

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Overview of the Occupancy Process

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Overview of the Occupancy Process

Public Housing

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Overview of the Process

Term inations

Interim Activities

Annual Activities

Initial Lease-up

Intake

The

Occupancy

Cycle

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The Intake Process

1Preapplication

2 Waiting List

3 Needs Estimation

4Final Eligibility

6Unit Offer

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Lease-up Process

7Orientation

6Unit Inspection

8Approval & Execution

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9Recertification

9Recertification

10UPCS Inspection

10UPCS Inspection

Notice to FamilyNotice to Family Notice to FamilyNotice to Family

InterviewInterview

VerificationVerification

CalculationCalculation

NotificationNotification

Repairs MadeRepairs Made

InspectionInspection

Reinspection if necessaryReinspection if necessary

Annual Activities

• Annual Recertification if family pays income-based rent.• At least every 3 years if family chooses to pay flat rent

(annual recertification of family composition)

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Interim Activities

Interim Recertification

Same steps as annual recertificationexcept only verify changes

UPCS Compliance

Same steps as annual inspectionexcept only inspect complaint items.

Include observed fail items.

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Termination of Tenancy

Family

Terminates by giving proper written notice or moving.

Housing Authority

PHA terminates for violation of lease.

Written notice according to lease & grievance procedures.

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Overview of the Occupancy Process

Housing Choice Voucher

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BackgroundOverview of the HCV Process

Term inations

Interim Activities

Annual Activities

Initial Lease-up

Intake

The

Occupancy

Cycle

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The Intake Process

Voucher Issuance& Briefing

Voucher Issuance& BriefingInitial ApplicationInitial Application Waiting ListWaiting List Full Application

& Eligibility

Full Application& Eligibility

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The Leasing Process

Voucher &Briefing

Voucher &Briefing RFTA/LeaseRFTA/Lease

Unit Inspection & Rent

Reasonableness

Unit Inspection & Rent

Reasonableness

FormsSigned

FormsSigned

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Annual Activities

RecertificationRecertification HQS InspectionHQS Inspection

Notice to FamilyNotice to Family Notice to Family & OwnerNotice to Family & Owner

InterviewInterview

VerificationVerification

CalculationCalculation

NotificationNotification

Repairs MadeRepairs Made

InspectionInspection

Reinspection if necessaryReinspection if necessary

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Interim Activities

Interim Recertification

Same steps as annual recertificationexcept only verify changes

HQS Compliance

Same steps as annual inspectionexcept only inspect complaint items

Include observed fail items

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Interim Activities

Owner Rent Increase

According to timing in lease Subject to rent reasonableness

Family Moves

Subject to lease terms

Subject to PHA policies

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Termination of Tenancy (Lease)

Family

Terminates by giving proper written notice

Owner

Owner terminates for violation of lease

Written notice according to terms of lease

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Termination of Contracts by PHA

Voucher

PHA terminates family’s program assistance for cause

HAP Contract

PHA terminates for cause